Kyocera KM-C850 Online Manual
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Kyocera KM-C850 Online Manual

Kyocera KM-C850 Online Manual

Network fax functions
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Summary of Contents for Kyocera KM-C850

  • Page 2: Trademark Information

    CD-ROM. If you do not already have the appropriate Adobe Acrobat Reader software, it is recommended that you install it from the CD-ROM. * In the case of the KM-C850, this is a Scanner Kit. IMPORTANT! The use of Adobe Acrobat Reader implies agreement to the terms of use as stipulated by Adobe Systems Incorporated.

  • Page 3: Included Utilities

    You can select the type of installation to be performed based upon whether you are using Windows 2000 or Windows XP, as well as whether you are using the Scanner File Utility on an individual basis or it is being shared. (See page 1-7.) * In the case of the KM-C850, this is a Scanner Kit. Address Editor for FAX This utility is an editor that uses your computer to register and change the self-station and dialing information which is stored in the fax machine itself.

  • Page 4: Outline Of The Network Fax Functions

    Outline of the Network FAX Functions The Network FAX functions allow you to send and receive fax documents between computers on your LAN network and the other fax machines. In addition, if you use the Address Book, you can register individual destinations, or multiple destinations as an individual group, in advance.
  • Page 5 Outline of the Network FAX Functions G Address Book 1. Information for individual destinations (or a group of destinations) is registered in the Address Book software on the computer from which you want to send documents. 2. The destination for sending documents using the Network FAX function is selected from this Address Book. 3.
  • Page 6 Outline of the Network FAX Functions G Address Editor for FAX 1. Use your computer to read and edit the self-station and/or dialing information of the fax machine itself, and then register the revised data back into the fax machine. 2.

  • Page 7: Table Of Contents

    Contents About this On-Line Manual ... i Trademark Information ... i Operating Environment ... i Included Utilities ... ii Outline of the Network FAX Functions ... iii Section 1 Installing the Corresponding Software .. Page 1-1 1-1 Installing the Network FAX Driver ... Page 1-1 G Registering the Machine’s IP address ...
  • Page 8 Contents Section 3 Receiving a Fax ... Page 3-1 3-1 Summary of Delivery Settings ... Page 3-2 3-2 Starting the Scanner File Utility ... Page 3-4 3-3 Setup Dialogue Box ... Page 3-5 3-4 Folder Setting Dialogue Box ... Page 3-6 3-5 Delivery Setting List Dialogue Box ...
  • Page 9 Contents Section 5 Address Editor for FAX ... Page 5-1 5-1 Registering Self-Station Information ... Page 5-2 5-2 Setting the Network FAX functions... Page 5-8 5-3 Registering Dialing Information ... Page 5-9 (1) Registering one-touch dial information ... 5-9 (2) Registering chain dial information ... 5-12 (3) Registering group dial information ...

  • Page 10: Section 1 Installing The Corresponding Software

    Section 1 Installing the Corresponding Software 1-1 Installing the Network FAX Driver 1. Insert the provided CD-ROM into the CD-ROM drive of the computer in which you want to install the Network FAX Driver. The set-up screen will appear automatically. * If the set-up screen does not appear, start the appropriate software manually from the CD-ROM.

  • Page 11: G Registering The Machine's Ip Address

    1-1 Installing the Network FAX Driver G Registering the Machine’s IP address Once you have installed the Network FAX Driver, perform the following procedure to register the IP address of the machine that you want to use as the Network FAX. * The following procedure is explained as though it is being carried out in Windows XP.
  • Page 12 1-1 Installing the Network FAX Driver 3. Click on the FAX TX Setting... button in order to access the Default Setting dialogue box. 4. Click on the Machine Setting tab in order to display its contents. 5. In the Network FAX Address area, enter the IP address, or host name, of the machine that you want to use as the Network FAX.

  • Page 13: G Uninstalling The Network Fax Driver

    1. Click on Start in the Task Bar and then select Control Panel, Printers and Other Hardware and then Printers and Faxes in that order from the successive menus in order to access the Printers and Faxes dialogue box. 2. Right-click on the name for this printer (normally: Kyocera Mita KM-XXXX NW-FAX), and then select Delete in the resulting menu.

  • Page 14: Installing The Address Book For Network Fax

    1-2 Installing the Address Book for Network FAX 1. Insert the provided CD-ROM into the CD-ROM drive of the computer in which you want to install the Address Book for Network FAX. The set-up screen will appear automatically. * If the set-up screen does not appear, start the appropriate software manually from the CD-ROM. 2.

  • Page 15: Installing The Scanner File Utility

    1-3 Installing the Scanner File Utility 1. Insert the provided CD-ROM into the CD-ROM drive of the computer in which you want to install the Scanner File Utility. The set-up screen will appear automatically. * If the set-up screen does not appear, start the appropriate software manually from the CD-ROM. 2.
  • Page 16 1-3 Installing the Scanner File Utility 5. Follow the instructions in the installation wizard to continue the installation procedure. * If you are using Windows 2000 or Windows XP operating systems, the Setup Type selection window will be displayed. Select one of the following setup types and then proceed to the next step.

  • Page 17: Installing The Address Editor For Fax

    1-4 Installing the Address Editor for FAX 1. Insert the provided CD-ROM into the CD-ROM drive of the computer in which you want to install the Address Editor for FAX. The set-up screen will appear automatically. * If the set-up screen does not appear, start the appropriate software manually from the CD-ROM. 2.

  • Page 18: Section 2 Sending A Fax

    Section 2 Sending a Fax This section contains explanations on how to use the Network FAX Driver to send documents created on a network computer directly from that computer to the other fax machine. IMPORTANT! The Network FAX Driver must be installed on the computer from which you want to send the documents. Refer to “1-1 Installing the Network FAX Driver”...

  • Page 19: F-Code Based Communication

    2-1 Main Transmission Functions (2) F-Code Based Communication <see page 2-15 for setting procedures> This function enables you to send documents to an F-Code Box that is registered in a destination fax machine. Because F-Code Boxes include a sub-address and password, highly confidential communication is ensured. It will be necessary for you to enter the corresponding sub-address and password of the destination F-Code Box (if they have been designated for that box) whenever you perform an F-Code Based Transmission procedure.

  • Page 20: Attaching A Cover Page

    2-1 Main Transmission Functions (5) Attaching a Cover Page <see page 2-7 for setting procedures> This function enables you to add a cover page to your transmission that includes such TTI (Transmitting Terminal Information) data as your company name, department name, your own name, your telephone or fax number, in addition to whatever comment you’d like to send.

  • Page 21: Basic Transmission

    2-2 Basic Transmission 1. Use an application on your computer to create the documents that you want to send. 2. Select Print from the File menu. 3. Use the dropdown menu in the Name field to select the name of the machine that you want to use as the Network FAX. The print dialogue box for the application that you are using will appear.
  • Page 22 2-2 Basic Transmission 6. Perform all of the desired settings under the FAX Setting tab, such as the original size setting, and then click on the OK button. * Refer to “2-3 FAX Setting Tab” on page 2-6 for more detailed information on the settings in that tab. 7.

  • Page 23: Fax Setting Tab

    2-3 FAX Setting Tab Use the contents of this tab to set certain transmission conditions, such as the size of the original being sent. Refer to “G Registering the Machines IP address” on page 1-2 to open this tab. Original Size field Use the dropdown menu in this field to select the size of the original being transmitted.

  • Page 24: Default Setting Dialogue Box

    2-4 Default Setting Dialogue Box By setting the transmission conditions that you use most in this dialogue box, you can minimize the need to change the settings each time. * The Default Setting dialogue box can be accessed using the following procedure: Click on Start in the Windows Task Bar and then select Control Panel, Printer and other Hardware and then Printers and Faxes in that order from the successive menus in order to access the Printers and Faxes dialogue box.
  • Page 25 2-4 Default Setting Dialogue Box Perform the following procedure to select the settings for the cover page. 1) Select the desired template for the cover page from the Template of Cover Page dropdown menu. 2) To check the format of the template, click on the Preview button. The format for the currently selected template will be displayed.

  • Page 26: Sender Information Tab

    2-4 Default Setting Dialogue Box (2) Sender Information Tab Enter your own information into fields 1 – 5 explained below when you want to send a cover page with your faxes. Company Name: Your company name can be up to 64 characters long. Department Name: Your department name can be up to 64 characters long.

  • Page 27: Machine Setting Tab

    2-4 Default Setting Dialogue Box (3) Machine Setting Tab When you want to use a different machine as a fax, use this tab to change the IP address, or the host name, to the information that is registered in scanner default settings of the desired machine. (Refer to “2. Set-up” in the Operation Guide for your Network Scanner.) Sample screen-shot of the scanner default setting window...

  • Page 28: Restricted Access Tab

    2-4 Default Setting Dialogue Box (4) Restricted access Tab When Restricted Access is turned ON in the copy (or fax) machine itself, transmission will only be allowed when a viable access code is entered. If your access code has not been registered under this tab, Non-registration will be displayed in the Department code field, and Registration completion will be displayed in that field if it has been registered.

  • Page 29: Various Settings In The Tx Setting Dialogue Box

    2-5 Various Settings in the TX Setting Dialogue Box (1) Selecting a Destination from the Address Book NOTE In order to use the Address Book, it is necessary to install it and register the corresponding destinations in advance. Refer to “4-1 Registering Destination Information” on page 4-2 for more detailed information on destination registration procedures. 1.
  • Page 30 2-5 Various Settings in the TX Setting Dialogue Box 2. The registered destinations will be displayed in the list in the upper portion of the dialogue box. If you want to search for a particular destination, perform procedures 1) and 2) below. If you do NOT need to search for a destination, go directly to step 3.
  • Page 31 2-5 Various Settings in the TX Setting Dialogue Box 4. Only those destinations selected from the Address Book will be displayed the Destination List. * If you want to delete any of the destinations from the Destination List, select that destination and then click on the Delete from list button.

  • Page 32: F-Code Based Communication

    2-5 Various Settings in the TX Setting Dialogue Box (2) F-Code Based Communication 1. Click on the Option button in the Address Setting tab of the TX Setting dialogue box. The Option dialogue box will be displayed. 2. Enter the sub-address and password as it is registered in the destination fax. •...

  • Page 33: Registering The Destination Information To Be Added To The Cover Page

    2-5 Various Settings in the TX Setting Dialogue Box (3) Registering the Destination Information to be Added to the Cover Page The type of cover page can be selected from among different templates. Destination information such as that shown below can be added on the cover page.
  • Page 34 2-5 Various Settings in the TX Setting Dialogue Box 2. Click on the Option button and enter the recipient information. 3. Click on the OK button. The display will return to the TX Setting dialogue box. 4. Click on the Add to Destination List to add the entered information to the destination list. 5.

  • Page 35: Optional Settings

    2-5 Various Settings in the TX Setting Dialogue Box (4) Optional Settings 1. If you want to temporarily change the settings (the present settings will be displayed) from those which are currently designated in the “(1) Sending Options Tab” or the “(4) Restricted access Tab” under “2-4 Default Setting Dialogue Box”...

  • Page 36: Transmitting Terminal Information Data

    2-5 Various Settings in the TX Setting Dialogue Box (5) Transmitting Terminal Information Data 1. If you want to temporarily change the settings (the present settings will be displayed) from those which are currently designated in the “(2) Sender Information Tab” under “2-4 Default Setting Dialogue Box” on page 2-9, click on the Sender Information tab in order to access the Sender Information tab.

  • Page 37: Machine Settings

    2-5 Various Settings in the TX Setting Dialogue Box (6) Machine Settings 1. If you want to temporarily change the Network FAX address (IP address or host name registered in the scanner default settings of the machine itself) from that which is currently made in the “(3) Machine Setting Tab” under “2-4 Default Setting Dialogue Box”...

  • Page 38: Transmission Control

    2-6 Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. 1. Once a fax transmission begins being processed, a Transmission Control icon will be displayed in the Windows Task Bar. 2.

  • Page 39: Section 3 Receiving A Fax

    Section 3 Receiving a Fax If Network FAX Reception is turned ON as the default setting in the fax machine itself, incoming faxes will be converted into PDF or TIFF files and saved into the designated folder on the Server Computer (the computer on which the Scanner File Utility has been installed).

  • Page 40: Summary Of Delivery Settings

    3-1 Summary of Delivery Settings The following describes the procedure for setting the folder in which documents received by the Network FAX will be stored. Refer to the procedures starting from "3-2 Starting the Scanner File Utility" for more detailed information on each setting . The folder that is used for the storage of transmitted documents can also be set using this procedure.
  • Page 41 3-1 Summary of Delivery Settings Delivery Setting List Dialogue Box Delivery conditions can be selected from among the Subaddress, Sender Fax Number, Destination Fax Number and Other settings. In addition, you can select whether sending a notice of fax reception by e-mail or by using the Scanner File Utility and perform the related settings for that in the Configuration dialogue box.

  • Page 42: Starting The Scanner File Utility

    3-2 Starting the Scanner File Utility 1. Click on Start button in the Windows Task Bar and then select All Programs > Scanner User Software > Scanner File Utility in that order. The Scanner File Utility will start up and an icon that indicates that the utility is now running will appear in the Windows Task Bar.

  • Page 43: Setup Dialogue Box

    3-3 Setup Dialogue Box 1. Perform the various settings as appropriate. Hard Disk Warning (%) field If the volume of data on the hard disk reaches the percentage registered here during saving of received fax data to disk, a warning message will be displayed. The desired setting can be entered directly with the keyboard or by clicking on the L and M arrows.

  • Page 44: Folder Setting Dialogue Box

    3-4 Folder Setting Dialogue Box 1. Perform the various settings as appropriate. No. field Enter in this field the designated number of the folder in which you want to receive the fax data. * The folder number you enter here should be the same as the folder number which was registered under the “Network FAX Registration”...

  • Page 45: Delivery Setting List Dialogue Box

    3-5 Delivery Setting List Dialogue Box 1. Select the desired method of data delivery from the Delivery Method list. Available settings: Subaddress, Sender Fax number, Destination Fax number, and Other. * For the procedure to determine delivery conditions, refer to “3-7 Determining the Destination Folder” on page 3-13 of this manual.
  • Page 46 3-5 Delivery Setting List Dialogue Box 3. Select the transmission method for the notice of fax reception. To have the notice of fax reception sent by e-mail, put a check mark in the Send reception notification E-mail checkbox. To have the notice of fax reception sent to any other computer on the network that has the Scanner File Utility installed, put a check mark in the Send reception notification to Scanner File Utility of other PC check box.
  • Page 47 3-5 Delivery Setting List Dialogue Box Sample of the notice of fax reception Page 3-9...

  • Page 48: Delivery Setting Dialogue Box

    3-6 Delivery Setting Dialogue Box Note: The following screen will be displayed after you select the subaddress. 1. Set the various delivery conditions that were selected in the Delivery Setting List dialogue box. Subaddress, Sender FAX number, Destination FAX number and Other edit boxes •...
  • Page 49 3-6 Delivery Setting Dialogue Box Reception Notification E-mail Address (Reception Notification PC Address) list The notice of fax reception can be sent to computers on the network through e-mail or using the Scanner File Utility. Up to 10 e-mail addresses or computer addresses can be entered. Perform the following procedure to enter the desired e- mail addresses or computer addresses.
  • Page 50 3-6 Delivery Setting Dialogue Box G Adding an e-mail address To add an e-mail address that was previously registered in other delivery settings, click on the ... button. The E-Mail Address dialogue box will be displayed. Select an e-mail address from list and click on the Add button. When you are through adding addresses, click on the OK button.

  • Page 51: Determining The Destination Folder

    3-7 Determining the Destination Folder The destination folder for delivery of the received fax data will be determined based on the settings made under “3-5 Delivery Setting List Dialogue Box” on page 3-7. The priority of delivery conditions is as follows: 1.

  • Page 52: Checking A Reception Notification Error

    3-9 Checking a Reception Notification Error When a notice of fax reception is sent from the server computer to a computer on which the Scanner File Utility is installed but the notice could be delivered because the receiving computer is not turned on, or there is some other error, the status of the error can be checked on a list.

  • Page 53: Opening Received Faxes

    3-10 Opening Received Faxes Received fax data will be displayed in the Received File List within the Scanner File Utility dialogue box. 1. If the Scanner File Utility dialogue box is not open, double-click on the Scanner File Utility icon in the Windows Task Bar.

  • Page 54: Deleting Received Faxes

    3-11 Deleting Received Faxes Is it recommended that you delete received fax data periodically and as necessary. 1. If the Scanner File Utility dialogue box is not open, double-click on the Scanner File Utility icon in the Windows Task Bar. 2.

  • Page 55: Section 4 The Address Book

    Section 4 The Address Book The Address Book allows you to register information about individual destinations, or groups of destinations for Broadcast Transmission, in advance. It is also possible to import CSV-formatted address data that have been created with other applications.

  • Page 56: Registering Destination Information

    4-1 Registering Destination Information You will need to register destination information in advance if you want to select a destination from the Address Book when sending a fax. 1. Click on Start button in the Windows Task Bar and then select All Programs > FAX User Software > Address Book for Network FAX in that order from the successive menus in order to access the Address Book for Network FAX dialogue box.
  • Page 57 4-1 Registering Destination Information 3. Perform the various settings as appropriate. Registration Name field: The destination name can be up to 16 characters long. * You can not register a name that has already been registered. Fax Number field: The destination fax number can be up to 32 characters long. [Available characters: 0 – 9, #, *, - and a space (a space can NOT be entered as the first character)] Subaddress field: The sub-address can be up to 20 characters long.

  • Page 58: Registering Multiple Destinations As A Group

    4-2 Registering Multiple Destinations as a Group Perform the following procedure if you want to register information for multiple destinations as a single group. 1. Select New under the Edit menu of the Address Book for Network FAX dialogue box and then select New Group from the successive submenu (or click on the appear.
  • Page 59 4-2 Registering Multiple Destinations as a Group 6. Enter in the Registration Name field a name for the group of destinations. The group name can be up to 16 characters long. 7. Click on the OK button. The entered group information will be displayed in the address list area of the Address Book for Network FAX dialogue box.

  • Page 60: Address/Group Copy

    4-3 Address/Group Copy It is possible to copy a registered address or group and partly edit the contents for registration as a new address or group. This is convenient for cases when the contents you want to register are close or similar to already registered information. 1.

  • Page 61: Editing Individual And Group Destination Information

    4-4 Editing Individual and Group Destination Information (1) Editing Information for an Individual or Group Destination Perform the following procedure to edit information for an individual or group destination. 1. With the Address Book for Network FAX dialogue box open, select the individual or group destination entry that contains the information that you want to edit.

  • Page 62: Editing Information For More Than One Individual Or Group Destinations

    4-4 Editing Individual and Group Destination Information (2) Editing Information for More than One Individual or Group Destinations It is possible to edit the information for multiple registered destinations at the same time. This is convenient when, for example, you want to change the company name for different registered departments of the same company. 1.

  • Page 63: Search/Replace The Contents Of A Particular Entry Item

    4-4 Editing Individual and Group Destination Information (3) Search/Replace the Contents of a Particular Entry Item It is possible to search for and replace data for any entry item for multiple registered individual or group destinations. For example, if a change is made to a city's area code, you can select multiple destinations and change the area code for their fax number with the new one all in one batch.

  • Page 64: Deleting Individual And Group Destination Information

    4-5 Deleting Individual and Group Destination Information 1. With the Address Book for Network FAX dialogue box open, select the individual or group destination entry that you want to delete. An icon will appear above the list to indicate whether it is an individual ( 2.

  • Page 65: Importing Csv Files

    4-6 Importing Address Data 3. Select the desired FDT file and then click on the Open button. (2) Importing CSV Files You can import and use CSV-formatted address lists created with other software. 1. With the Address Book for Network FAX dialogue box open, select Import under the File menu and then select CSV file from the successive submenu.
  • Page 66 4-6 Importing Address Data 5. Click on the OK button in order to access the Confirm imported contents dialogue box. 6. Check the imported addresses and select those entries that you want to add to this Address Book. The number of entries that you select will be displayed in the Number of selected addresses field.

  • Page 67: Exporting Address Data

    4-7 Exporting Address Data You can save the data created using this Address Book software as a FDT file. 1. With the Address Book for Network FAX dialogue box open, select Save as under the File menu. The Save as dialogue box will appear.

  • Page 68: Section 5 Address Editor For Fax

    Section 5 Address Editor for FAX The Address Editor for FAX utility allows you to use your computer to register and change the self-station and dialing information which is stored in the fax machine itself. It is also possible to import CSV-formatted address data that has been created with other applications and use that data as dialing information.

  • Page 69: Registering Self-Station Information

    5-1 Registering Self-Station Information You can use the Address Editor for FAX to register and change the self-station information that is stored in the fax machine itself. Perform the following procedure when you want to register or change the fax’s self-station information. 1.
  • Page 70 5-1 Registering Self-Station Information 3. Connect to the fax machine. Select from among the following 3 methods of connecting to the fax machine. Connect to the fax machine by entering the fax’s IP address or host name 1 Enter the fax’s IP address or host name in the NW-FAX Address field. 2 Click on the Start Editing button.
  • Page 71 5-1 Registering Self-Station Information 4. Enter the password and then click on the OK button. It is necessary to enter the Administrator Password in order to connect to the fax machine and edit registered data. * Refer to the Scanner Edition of your Operation Guide for more detailed information on the Administrator Password. 5.
  • Page 72 5-1 Registering Self-Station Information 7. Point to the Own Info. command under the Setting menu. The Own Information window will appear. 8. Enter the various information as appropriate. 1 Own Name field: Enter the self-station name of the fax machine (up to 32 characters) 2 Own Tel field: Enter the self-station telephone number of the fax machine (up to 20 digits) 3 Own ID field: Enter the self-station ID number of the fax machine (4 digits) * Refer to the Fax Edition of your Operation Guide for more detailed information on the self-station ID number.
  • Page 73 5-1 Registering Self-Station Information 9. Transmit the edited data to the fax machine. Select from among the following 2 methods of transmitting data. * If you are editing the data off-line, the Set the destination dialogue box will appear when you perform the transmission operation.
  • Page 74 5-1 Registering Self-Station Information 10. Connect to the fax machine and transmit the edited data. Select from among the following 3 methods of connecting to the fax machine. Connect to the fax machine by entering the fax’s IP address or host name 1 Enter the fax’s IP address or host name in the NW-FAX Address field.

  • Page 75: Setting The Network Fax Functions

    5-2 Setting the Network FAX functions You can use the Address Editor for FAX utility to make settings for the Network FAX functions. Perform the following procedure when you want to make settings for the Network FAX functions. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.

  • Page 76: Registering Dialing Information

    5-3 Registering Dialing Information You can use the Address Editor for FAX to register and change the dialing information that is stored in the fax machine itself. Perform the following procedure when you want to register or change the fax’s dialing information. (1) Registering one-touch dial information Perform the following procedure when you want to register information for one-touch dialing.
  • Page 77 5-3 Registering Dialing Information 4. Select One-Touch Dial and then click on the OK button. The One-Touch Dial Registration dialogue box will appear. 5. Register the one-touch dial information. Enter the following registration information. 1 Dial No. field: Enter the corresponding one-touch dial number. (between 001 and 600) 2 Destination field: Enter a name for that one-touch dial number.
  • Page 78 5-3 Registering Dialing Information 8. To register an Encryption key, go to the next step. To continue without registering an Encryption key, go directly to step 13. 9. Click on the ... button for the Encryption Code field. The Encryption Key Selection dialogue box will appear. 10.

  • Page 79: Registering Chain Dial Information

    5-3 Registering Dialing Information (2) Registering chain dial information Perform the following procedure when you want to register information for chain dialing. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.
  • Page 80 5-3 Registering Dialing Information 4. Select Chain Dial and then click on the OK button. The Chain Dial Registration dialogue box will appear. 5. Register the chain dial information. Enter the following registration information. 1 Dial No. field: Enter the corresponding chain dial number. (between 001 and 600) 2 Chain Name field: Enter a name for that chain dial number.

  • Page 81: Registering Group Dial Information

    5-3 Registering Dialing Information (3) Registering group dial information Perform the following procedure when you want to register information for group dialing. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.
  • Page 82 5-3 Registering Dialing Information 4. Select Group Dial and then click on the OK button. The Group Dial Registration dialogue box will appear. 5. Register the group dial information. Enter the following registration information. 1 Dial No. field: Enter the corresponding group dial number. (between 001 and 600) 2 Group Name field: Enter a name for that group dial number.
  • Page 83 5-3 Registering Dialing Information 7. Add a new destination to the group. Select from among the following 3 methods of adding destinations to a group. Add a destination that is registered under one-touch dialing to the group 1 Click on the 1-Tch tab above the list at left and select the one-touch information that you want to add to the group. 2 Click on the Add>>...
  • Page 84 5-3 Registering Dialing Information 8. Make sure that the registered information is correct and then click on the OK button. 9. Transmit the edited data to the fax machine. Refer to steps 9 and 10 under “5-1 Registering Self-Station Information” on page 5-2 to transmit the edited data to the fax machine.

  • Page 85: Registering Program Dial Information

    5-3 Registering Dialing Information (4) Registering program dial information Broadcast transmission and polling reception procedures can be registered under program dialing. Perform the following procedure when you want to register information for program dialing. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.
  • Page 86 5-3 Registering Dialing Information 4. Select Broadcast (Program Dial) or Polling RX (Program Dial) as desired and then click on the OK button. The Broadcast (Program Dial) or Polling RX (Program Dial) dialogue box, as appropriate, will appear. 5. Register the program dial information. Enter the following registration information. 1 Dial No.
  • Page 87 5-3 Registering Dialing Information 7. Add a new destination to the program. Select from among the following 3 methods of adding destinations to a program. Add a destination that is registered under one-touch dialing to the program 1 Click on the 1-Tch tab above the list at left and select the one-touch information that you want to add to the program. 2 Click on the Add>>...
  • Page 88 5-3 Registering Dialing Information 8. Make sure that the registered information is correct and then click on the OK button. 9. Transmit the edited data to the fax machine. Refer to steps 9 and 10 under “5-1 Registering Self-Station Information” on page 5-2 to transmit the edited data to the fax machine.

  • Page 89: Editing Registered Dialing Information

    5-3 Registering Dialing Information (5) Editing registered dialing information It is possible to edit registered dialing information. It is also possible to select multiple destinations and simultaneously change their corresponding information. G Edit registered information (individual data) Perform the following procedure when you want to edit registered dialing information. 1.
  • Page 90 5-3 Registering Dialing Information G Edit registered information (multiple data) It is possible to simultaneously change the destination name and fax telephone number, etc., for multiple destinations so that they all have the same information in common. Perform the following procedure when you want to edit registered dialing information for multiple destinations simultaneously. 1.
  • Page 91 5-3 Registering Dialing Information G Copying dialing information It is possible to copy registered dialing information and then change a portion of that information for registration as a new dialing entry. Perform the following procedure when you want to copy registered dialing information. 1.
  • Page 92 5-3 Registering Dialing Information G Replacing data strings It is also possible to select multiple dialing entries and simultaneously change specific data strings that they have in common. Perform the following procedure when you want to replace data strings. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.
  • Page 93 5-3 Registering Dialing Information 5. Click on the OK button. The data strings will be replaced. 6. Transmit the edited data to the fax machine. Refer to steps 9 and 10 under “5-1 Registering Self-Station Information” on page 5-2 to transmit the edited data to the fax machine. G Changing the order of dialing information It is possible to change the displayed order of registered dialing information.
  • Page 94 5-3 Registering Dialing Information 5. Select the entry or entries in the list at right and then their destination (open number(s)) in the list at left, and click on the << button. The information selected in the list at right will be moved to the selected location(s) in the list at left. 6.

  • Page 95: Deleting Dialing Information

    5-3 Registering Dialing Information (6) Deleting dialing information Perform the following procedure when you want to delete dialing information. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window. Then select the desired method of connection to the fax machine. 2.

  • Page 96: Registering Box Information

    5-4 Registering Box Information You can use the Address Editor for FAX to register and change the box information that is stored in the fax machine itself. Perform the following procedure when you want to register or change the fax’s box information. (1) F-Code Based Confidential box Perform the following procedure when you want to register or change the fax’s F-Code Based Confidential box information.

  • Page 97: Encryption Box

    5-4 Registering Box Information (2) Encryption box Perform the following procedure when you want to register or change the fax’s Encryption box information. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.
  • Page 98 5-4 Registering Box Information 7. To register an Encryption key, go to the next step. To continue without registering an Encryption key, go directly to step 13. 8. Click on the ... button for the Encryption Code field. The Encryption Key Selection dialogue box will appear. 9.

  • Page 99: F-Code Based Relay Box

    5-4 Registering Box Information (3) F-Code Based Relay box Perform the following procedure when you want to register or change the fax’s F-Code Based Relay box information. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.
  • Page 100 5-4 Registering Box Information 6. Enter the following registration information. 1 Subaddress field: Enter the subaddress that corresponds to the F-Code Based Relay box. (4 digits) 2 Password field: Enter the password for that subaddress. (4 digits) 3 Print Here radio buttons: Turns printout at the fax machine ON or OFF during F-Code Based Relay reception. 4 Report return address setting radio buttons: Turns the function to send a report regarding the communication ON or 5 Add button: Lets you add destinations that will receive either the communication or the report.
  • Page 101 5-4 Registering Box Information 8. Add a new destination to the list. Select from among the following 3 methods of adding destinations to the list. Add a destination that is registered under one-touch dialing to the list 1 Click on the 1-Tch tab above the list at left and select the one-touch information that you want to add to the list. 2 Click on the Add>>...

  • Page 102: Deleting Registered Boxes

    5-4 Registering Box Information 9. Make sure that the added destinations are correct and then click on the OK button. The Subaddress Relay Box dialogue box will appear once again. 10. Make sure that the registered information is correct and then click on the OK button. 11.

  • Page 103: Importing Data

    5-5 Importing Data It is possible to import FED-formatted dialing data as well as address data that has been created with other applications. Compatible formats are: • CSV files • Files saved by the Address Book for Network FAX (FDT format) •...
  • Page 104 5-5 Importing Data 6. Select the items in the dropdown menu that you want to have correspond to each field (Destination, Fax No., etc.) in the CSV data. If the Download the file as it is. checkbox is NOT selected, any items in the CSV data that do not contain any data at all will be deleted when the data is registered.
  • Page 105 5-5 Importing Data 9. Click on the Adds to the non-registered Dial. button. The Add new address dialogue box will appear. 10. Select from the list at left the dialing entry you want to add. 11. Select the destination in the list at right and then click on the Add>> button. Any information added to the list at right will be added to the currently registered information.
  • Page 106 5-5 Importing Data 13. Click on the All dials will be overwritten. button. The Overwrite the dials dialogue box will appear. 14. Select the dial number at which you want to start writing data to the fax machine and then click on the OK button. The operation to write data will start from the selected number downward.

  • Page 107: Saving Data As An Fed-Formatted File

    5-6 Saving Data as an FED-formatted File It is possible to save registered data as an FED-formatted file. Perform the following procedure when you want to save the registered data in this way. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.

  • Page 108: Section 6 Specifications

    Section 6 Specifications G Operating Environment Hardware ... IBM PC-AT compatible computer Interface ... 10BASE-T or 100BASE-TX Operating system ... Windows NT 4.0 (Server, Workstation) + SP5 or later, G Network FAX Transmission Transmission Resolution ... Normal (200 dpi x 100 dpi equivalent) Document Size ...

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