Xerox 4112 System Administration Manual
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Xerox 4112 System Administration Manual

Xerox 4112 System Administration Manual

Copier/printer
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See also: Instruction Manual , System Administration Manual
Version 1.0
July 2007
Xerox 4112 Copier/Printer
Xerox 4127 Copier/Printer
System
Administration
Guide

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Table of Contents
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Summary of Contents for Xerox 4112

  • Page 1 Version 1.0 July 2007 Xerox 4112 Copier/Printer Xerox 4127 Copier/Printer System Administration Guide...
  • Page 2 XEROX®, The stylized X, and all Xerox product names and product numbers mentioned in this publication are the trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also...

  • Page 3: Table Of Contents

    Table of contents 1. Product Overview Symbols used in this guide ......1-1 Other symbols or conventions used in this guide .
  • Page 4 NetWare ........3-9 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 5 TCP/IP ........3-11 LPD .
  • Page 6 Authentication and Auditron Administration ... 7-14 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 7 Manageable features and services ....7-15 Features that can be managed with Authentication and corresponding services ......7-15 Jobs that can be managed for each service .
  • Page 8 Lighten/Darken ......8-81 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 9 Sharpness........8-82 Background Suppression ..... . 8-83 Copy Defaults items 7-17 .
  • Page 10 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 11 9. Troubleshooting SMB ..........9-1 Troubleshooting .
  • Page 12 Paper Size Settings Table..... 10-10 Index Index-1 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 13: Product Overview

    Product Overview KEY POINT: The User Interface (UI) screens shown in this guide may or may not reflect the screens displayed on your system. The UI screens vary from system to system and from marketplace to marketplace. Therefore, the UI screens in this guide are a representation of the type of screens that may be seen on your particular system.

  • Page 14: Other Symbols Or Conventions Used In This Guide

    1- 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 15: Using This Guide

    Using this guide This section describes the organization of this guide. This guide has been produced for people who operate the Xerox 4112/4127 Copier/Printer on a regular daily basis. When reading this guide, read the chapter that is of particular relevance to the operation you are performing.

  • Page 16: Customer Documentation Updates

    1- 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 17: User Interface (Ui)

    1. P r o du c t O v e r v ie w User Interface (UI) The User Interface (UI) consists of the Control Panel and Touch Screen. The following describes the names and functions of components on the control panel. Customizing the Control Panel You can customize the Custom buttons and items on the All Services screen.

  • Page 18: Customizing The All Services Screen

    Printer mode 1- 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 19: Changing Feature Screen

    1. P r o du c t O v e r v ie w Changing feature screen You can customize the setting screen for the following features on the All Services screen: • Copy • E-mail • Scan to Mailbox •...
  • Page 20 EtherTalk: 1- 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 21: Supported Operating Systems

    1. P r o du c t O v e r v ie w Supported operating systems Connection Network connection method Port Ether Port NetWare 9100 Talk IPX/SP TCP/I Apple Protocol TCP/IP TCP/IP TCP/IP TCP/IP BEUI Talk Windows 95 Windows 98 Windows Me Windows NT Windows...

  • Page 22: Scan

    1- 1 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 23: E-Mail

    1. P r o du c t O v e r v ie w NOTE: You can create a maximum of 500 Job Templates. When the machine is connected to a network which can use either Scanner the FTP or SMB protocol, the scanned document can be saved on (save to a computer) a networked computer.

  • Page 24: Tools

    1- 1 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 25 1. P r o du c t O v e r v ie w The relation of the tools and their configurable items follows. Note that the description in this manual is focused on the configuration from the Control Panel. CentreWare CentreWare Item...

  • Page 26: Power On/Off

    1- 1 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 27: Entering The System Administrator Mode

    1. P r o du c t O v e r v ie w – While a scan is being executed – While data is being imported from computer Press the power switch to the [ ] side. KEY POINT: Power off processing is performed internally on the machine for a while after the power switch is turned off.

  • Page 28: Exiting The System Administrator Mode

    1- 1 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 29: Setting The Ip Address

    1. P r o du c t O v e r v ie w Setting the IP address. In an environment with DHCP or BOOTP, configure the way to obtain the address. If the address cannot be obtained automatically or manual configuration is preferred, configure the IP address, subnet mask, and gateway address.
  • Page 30 1- 1 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 31: Power Saver Mode

    1. P r o du c t O v e r v ie w Power Saver Mode The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration.

  • Page 32: Changing The Power Saver Mode Time Interval

    1- 2 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 33 1. P r o du c t O v e r v ie w Select Auto Power Saver/Energy Saver, and select Change Settings. Using the up/down arrow buttons, configure a power saver mode migration time from 1 to 240 minutes, in 1 minute increments.

  • Page 34: Exiting The Power Saver Mode

    1- 2 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 35: Interface Cables

    1. P r o du c t O v e r v ie w Interface cables When connecting to a network, use the Ethernet interface. Using the Ethernet Interface The Ethernet interface supports the following 2 types: • 100Base-TX • 10Base-T This section describes the installation procedure for the Ethernet interface.

  • Page 36: Internal Fonts

    1- 2 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 37 1. P r o du c t O v e r v ie w Albertus Medium New Century Schoolbook Italic Outline European continued Albertus Extra Bold New Century Schoolbook Bold fonts Clarendon Condensed New Century Schoolbook Bold Italic Coronet ITC Avant Garde Book Marigold ITC Avant Garde Book Oblique Arial...
  • Page 38 1- 2 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 39: Configuration

    Configuration TCP/IP (LPD/Port 9100) Preparations The following items are required when using TCP/IP (LPD/Port 9100) protocol on the machine. • A network environment where TCP/IP can be used. • The "CentreWare Utilities" CD-ROM, which is included with this product. Configuration procedure Overview The machine can be connected to computers using TCP/IP (LPD/Port 9100) protocol.

  • Page 40: Configuration On The Machine (Lpd)

    2- 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 41: Configuration On The Computer

    2. Co n fi g ur a ti o n Configuration on the computer This section describes the configuration procedure for the computer. Install the print Driver. For information about the usable operating systems, refer to “Supported operating systems” on page 1-9. Refer to the manual contained in the “CentreWare Utilities”...

  • Page 42: Configuration On The Machine (Netware)

    CD-ROM for the configuration procedure. 2- 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 43: Microsoft Network (Smb)

    2. Co n fi g ur a ti o n Microsoft Network (SMB) Preparations The following items are required when using a Microsoft Network (SMB): • Network environment where either TCP/IP or NetBEUI can be used. • The "CentreWare Utilities" CD-ROM, which is included with this product.

  • Page 44: Configuration On The Machine (Smb)

    See Chapter 2 Configuration on the computer on page 2-3. 2- 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 45: Internet Printing Protocol (Ipp)

    2. Co n fi g ur a ti o n Internet Printing Protocol (IPP) Preparations The following items are required when using Internet Printing Protocol (IPP): • A network environment where TCP/IP can be used. • The "CentreWare Utilities" CD-ROM, which is included with this product.

  • Page 46: Configuration On The Machine (Ipp)

    See Chapter 2 Configuration on the computer on page 2-3. 2- 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 47: Ethertalk

    2. Co n fi g ur a ti o n EtherTalk Preparations The following item is required when using an EtherTalk network: • A network environment where EtherTalk can be used. Configuration procedure Overview The machine can be connected to computers using an EtherTalk network.

  • Page 48: Configuration On The Computer

    2- 1 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 49: Using Centreware Internet Services

    Using CentreWare Internet Services Preparations The following items are needed to use CentreWare Internet Services: • A computer which can use TCP/IP as the network protocol. • The configuration of the machine which includes: • IP address • Subnet mask •...

  • Page 50: Configuration On The Machine

    List to confirm that the Internet service port is enabled. 3- 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 51: Connect To Centreware Internet Services From A Computer

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Connect to CentreWare Internet Services from a computer. Start a web browser. Type the IP address or the Internet address for the machine in the address bar on the browser, and press the Enter key.

  • Page 52: Network Setting Items For Centreware Internet Services

    Netscape 7.0 or later. 3- 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 53: Ethernet

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Ethernet This section describes the settings for the Ethernet interface. Connect to CentreWare (See Chapter 3 Connect to CentreWare Internet Services from a computer.

  • Page 54: Ethertalk

    Set Zone Name. 3- 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 55: Microsoft Networking (Smb)

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Reflect the values as the machine’s setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed.
  • Page 56 3- 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 57: Netware

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s NetWare This section describes the settings for NetWare. Connect to CentreWare (See Chapter 3 Connect to CentreWare Internet Services from a computer.
  • Page 58 3- 1 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 59: Tcp/Ip

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s TCP/IP This section describes the settings for TCP/IP. Connect to CentreWare (See Chapter 3 Connect to CentreWare Internet Services from a computer.
  • Page 60 3- 1 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 61: Lpd

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s This section describes the settings available for the LPD feature. Connect to CentreWare (See Chapter 3 Connect to CentreWare Internet Services from a computer.

  • Page 62: Snmp

    3- 1 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 63 3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Click SNMP Configuration. Select Edit SNMP (v1/v2c or v2) Properties. a. A screen to enter the user name and password will be displayed.

  • Page 64: Ipp

    3- 1 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 65 3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Click IPP. Set the Add Port Number. Select the Enable check box to enable the TBCP Filter. Select the Enable check box to enable Administration Mode.

  • Page 66: Port 9100

    3- 1 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 67: Ldap

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Reflect the values as the machine’s setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed.
  • Page 68 3- 2 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 69 3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Set the LDAP Authentication information. Click LDAP Group Access. Set the LDAP Group Access information. Click Custom Filters. Set the Custom Filters information.

  • Page 70: Http

    3- 2 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 71: Encrypting Http Communication

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Reflect the values as the machine’s setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed.
  • Page 72 3- 2 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 73 3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Encrypting HTTP communication additional information • The communication data between the machine and networked computers can be encrypted using HTTP. •...

  • Page 74: Webdav

    3- 2 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 75: E-Mail

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Set Port Number. Set Connection Time-Out. Reflect the values as the machine's setting values. a. Click the Apply New Settings. A screen to enter the user name and password will be displayed.
  • Page 76 3- 2 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 77: Setting The E-Mail Items

    3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Setting the E-mail items This section describes the setting items for the E-mail feature. NOTE: Click Help at the bottom left of the CentreWare Internet Services screen for details on the setting items.
  • Page 78 3- 3 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 79 3 . Us i ng Ce nt r eWa r e I nt er n e t Se r v i c e s Select the Enable checkbox to enable the Print Error. Select the Enable checkbox to enable the Response to Read Status (MDN).
  • Page 80 3- 3 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 81: E-Mail

    E-mail E-mail overview The machine is capable of exchanging e-mails. The following features are available by exchanging e-mails: • Mail print • Mail notice • Job completion notice • Scanner (mail transmission) NOTE: This feature does not appear for some models. An optional package is necessary.

  • Page 82: Preparations

    4- 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 83: Configuration Procedure

    4 . E - ma i l In order to use e-mail on the machine, a mail account for the Register a Mail Account machine needs to be registered. Enable the port and configure the machine e-mail address, Configuring the E-mail TCP/IP environment, and e-mail server from the machine.
  • Page 84 Domain name: mycompany.com 4- 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 85 4 . E - ma i l • Specify POP user name to the account (the left side of @ If POP has been selected mark), and POP3 receiving mail server to the address (the for the E-mail Receiving right side of @ mark). User can decide an alias such as Protocol mymail@mycompany.com –...
  • Page 86 Close. 4- 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 87 4 . E - ma i l Configure the Domain restriction Select Domain Filter and set the following items. • Domain filtering Select one from Off, Allow Domains , or Block Domains. • Domain 1 - Domain 50 Specify up to 50 domains if either Allow Domains or Block Domains has been selected for Domain Filter.
  • Page 88 4. E - m a i l 4- 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 89: Using The Scan Service

    Using the Scan Service Scan Service overview The following functions are available by using scan services: • Scanner (mail transmission) • Scanner (save to a mailbox) • Job template scan • Scanner (save to a computer) • Job flow scan NOTE: An optional package is necessary for this feature to function.

  • Page 90: Configuration Of The Scanner (Mail Transmission)

    4-4) 5- 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 91: Configuration Of The Scanner (Save To A Mailbox)

    5 . Us i n g th e S c a n Se r v i c e Configuration of the scanner (Save to a Mailbox) Overview The following is the procedure to use the scanner (save to a mailbox) function: •...
  • Page 92 “(Not In Use).” 5- 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 93 5 . Us i n g th e S c a n Se r v i c e Set a password. • Select On. When setting a password: • Enter the password using the numeric keypad then select Save. The Mailbox XXX - Create/Delete screen is displayed. XXX indicates the mailbox number to register.
  • Page 94 5- 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 95: Configuration Of The Job Template

    5 . Us i n g th e S c a n Se r v i c e Configuration of the Job Template Preparations The following environment is required to use the job template scan function on the machine: • Using with FTP For information on the required FTP server.

  • Page 96: Enabling The Ports And Setting The Ip Addresses

    5- 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 97: Configuring The Snmp Port

    5 . Us i n g th e S c a n Se r v i c e Configuring the SNMP port Configure the transport protocol for the SNMP port using CentreWare Internet Services. Start a web browser. Enter the machine’s IP address or the Internet address to the address entry column on the browser, and press the Enter key.

  • Page 98: Configuration Of The Scanner (Save To A Computer)

    5- 1 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 99: Overview

    5 . Us i n g th e S c a n Se r v i c e Overview This section describes the configuration procedure to use the scanner (save to a computer) function on the machine. The following is the procedure to use the scanner (save to a computer) function: •...

  • Page 100: Configuration On The Computer

    5- 1 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 101: Configuration Of The Job Flow

    5 . Us i n g th e S c a n Se r v i c e Configuration of the Job Flow The following is the procedure to use the job flow scan function: • Enabling the port and setting TCP/IP Enable the SOAP port, SNMP port, and Internet service port, and set IP addresses on the machine.
  • Page 102 5- 1 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 103: Computer Operations

    Computer Operations Overview of features Print driver In order to print from your computer, a print driver must be installed. For instructions on installing the print driver, refer to the manual contained on the CentreWare CD-ROM. Print driver screen Main print features The major print features are as follows: NOTE: In the Printer Configuration tab, there are some features that cannot be used without configuring optional settings.
  • Page 104 “Printing” on page 6-8. 6- 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 105: Network Scanner Utility2

    6. C om p ut e r O p er a t io n s Network Scanner Utility2 Using Network Scanner Utility2, you can import scan documents stored in the mailbox of the machine onto a network computer. There are 2 types of Network Scanner Utility2: •...

  • Page 106: Centreware Internet Services

    A link to the Copyright screen is displayed in the Status tab. 6- 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 107 6. C om p ut e r O p er a t io n s A link to the Xerox home page is shown. Lower left frame Primary features provided by CentreWare Internet Services are listed below: Tab name Main features Service •...

  • Page 108: Browser

    6- 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 109: Starting Centreware Internet Services

    6. C om p ut e r O p er a t io n s This service is configured to use port "80" by default. The port Port number number can be changed in Properties > Protocol Settings > HTTP. Valid ports are 1 - 65535. If you change the port to a value other than "80,"...

  • Page 110: Printing

    Click OK in the Print dialog box. 6- 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 111: E-Mail Print

    6. C om p ut e r O p er a t io n s E-mail print You can send e-mail with TIFF or PDF documents attached from a computer to the machine. Received e-mail is automatically printed. This feature is called "E-mail Print." Setup To use the E-mail Print feature, the following setup is necessary.

  • Page 112: Sending E-Mails

    6- 1 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 113: Importing Scanned Data

    6. C om p ut e r O p er a t io n s Importing scanned data There are 3 methods for importing documents from a machine mailbox to your computer. • Importing from a TWAIN Compatible Application • Importing from Mailbox Viewer2 •...
  • Page 114 6- 1 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 115 6. C om p ut e r O p er a t io n s NOTE 1: Import, Refresh, and Delete are available from the menu that appears when you right-click on the list. • When import begins, a dialog appears like the one shown at right.

  • Page 116: Changing Network Scan Driver Settings

    6- 1 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 117: Importing From Mailbox Viewer2

    CentreWare CD-ROM. To learn about fields in the displayed dialog box, click Help and refer to the Mailbox Viewer2 online help. Click Start > Programs > Xerox > Utilities > Mailbox Viewer2. NOTE: If a different program folder was specified during installation, choose the correct name instead of Utilities.
  • Page 118 6- 1 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 119: Changing Mailbox Viewer2 Settings

    6. C om p ut e r O p er a t io n s Changing Mailbox Viewer2 settings To learn about fields in the displayed dialog box, click Help and refer to the Mailbox Viewer2 online help. • To change the scanner name display method, click on Configure the display Options in the scanner select dialog box and configure the method for the scanner...

  • Page 120: Importing Using Centreware Internet Services

    6- 1 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 121 6. C om p ut e r O p er a t io n s 500, that contains the document you wish to import, and input a password (up to 20 digits) into the Password field. Click Document List. Place a check next to the documents to import, and click Retrieve.

  • Page 122: Importing Using Webdav Protocol

    6- 2 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 123: Authentication & Auditron Administration

    Authentication & Auditron Administration Authentication overview Users controlled by Authentication The Authentication feature restricts operations according to the user type. Users are classified into the following four types. • System Administrators • Authenticated Users • Unauthenticated (unregistered) Users • General Users System Administrators are special users who can enter and System Administrators change system settings.

  • Page 124: Types Of Authentication

    Flow Sheet & Mailbox” on page 7-4. 7- 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 125: Local Access

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n Local access Local access refers to using the machine by direct operation of the control panel.

  • Page 126: Authentication: Job Flow Sheet & Mailbox

    System Administrator. 7- 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 127: When The Authentication Feature Is Not Enabled

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n This job flow sheet is created by an authentication registered user Personal job flow sheet when the Authentication feature is being used.
  • Page 128 * The owner of a copied job flow sheet is the user who made the copy. 7- 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 129: When The Authentication Feature Is Enabled

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When the Authentication feature is enabled When the Authentication feature is enabled, the relation between the users and the use of a job flow sheet is as shown in the table below.

  • Page 130: Types Of Boxes

    The following explains the operations available. 7- 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 131: When The Authentication Feature Is Not Enabled

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When the Authentication feature is not enabled When the Authentication feature is not enabled, the relation between the users and the use of mailboxes is as follows.

  • Page 132: When The Authentication Feature Is Enabled

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  • Page 133 7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When Check User Details is set to Off (Keep logon records) under selecting Network Access.

  • Page 134: Linking Job Flow Sheet And Mailbox

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  • Page 135: When The Authentication Feature Is Enabled

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n When the Authentication feature is enabled When the Authentication feature is enabled, the relation between the users and the use of the mailbox is as follows: For more information about authorization feature, refer to “Accounting”...

  • Page 136: Overview Of Auditron Administration

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  • Page 137: Manageable Features And Services

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n Manageable features and services This section describes features and services that can be managed with the Auditron Administration feature Features that can be managed with Authentication and corresponding services...
  • Page 138 7- 1 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 139: Jobs That Can Be Managed For Each Service

    7 . A ut h en ti c a ti o n & A u di t r on A d m in i s tr a ti o n Jobs that can be managed for each service For the print and scanner features, different types of jobs allow statistics to be collected for each feature.
  • Page 140 7- 1 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 141: Setups

    Setups The machine has factory default (initial) settings which can be customized. To change the settings, enter the System Administration mode and use the System Settings screen. This chapter describes how to change system settings. System settings procedure This section describes the basic procedure for changing system settings.

  • Page 142: System Settings

    Mailbox Service Settings on page 8-140. 8- 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 143: Setup Menu

    8 . S e t ups Setup Menu From the Setup Menu, you can create mailboxes, create and change the addresses in the address book, assign paper tray attributes, create job flow sheets/keywords, and Stored Programming. For more information, refer to Setup Menu on page 8-3.

  • Page 144: Authentication/Security Settings

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  • Page 145: Common Settings

    8 . S e t ups Common Settings In Common Settings, you select default settings that affect the machine itself. The following settings can be made and are detailed in the sections that follow: • Machine Clock / Timers • Audio tones •...

  • Page 146: Machine Clock/Timers

    From the Machine Clock/Timers screen, select Date, and 8- 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 147 8 . S e t ups select Change Settings. Select the date format. Select Year/Month/Day by using the , or the numeric keypad to enter a numeric quantity. Select Save to save the settings and return to the previous window. X er o x 4 112 /4 1 27 C o pi e r /P r i n te r S y s te m A d mi n i st r a ti o n G u id e...

  • Page 148: Time

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  • Page 149: Ntp Time Synchronization

    8 . S e t ups NTP Time Synchronization You can get the time from a time server (NTP: Network Time Protocol), to synchronize the machine to the time server time. From the Machine Clock/Timers screen, select NTP Time Synchronization, and select Change Settings. Select On or Off.

  • Page 150: Time Server Address

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  • Page 151: Auto Clear

    8 . S e t ups Auto Clear If a given time period elapses with no operation, the machine automatically returns to the initial screen. Set a period from 1 to 4 minutes, in intervals of 1 minute. To cancel the setting select C, or select the Cancel button to delete any selections made on this screen.

  • Page 152: Auto Job Release

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  • Page 153: Auto Print

    8 . S e t ups Auto Print Set the time from the end of print job until the execution of next print job. Set the value from 1 to 240 seconds, in one second steps. If you select Off printing can start immediately, once the machine is ready.

  • Page 154: Printer Lockout Duration

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  • Page 155: Auto Power Saver / Energy

    8 . S e t ups Auto Power Saver / Energy In power saving mode, there is a "low-power mode" and a "sleep mode," and when the set time has elapsed, the following occurs: Last operation on the machine Low-power mode Sleep mode From the Machine Clock/Timers screen, select Auto Power Saver / Energy, and select Change Settings.

  • Page 156: Time Zone

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  • Page 157: Audio Tones

    8 . S e t ups Audio Tones Select whether or not to sound an alarm, for example when a job ends or there is a fault. From the Common Settings screen, select Audio Tones. The Audio Tones screen opens. Select the item to be set or changed.
  • Page 158 8- 1 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 159: Screen / Buttton Settings

    8 . S e t ups Select the volume level that sounds while the machine is records a Stored Programming Tone job into the job memory. Select from Loud, Normal, and Soft. NOTE: It is not possible to disable this sound. Screen / Buttton Settings Set the initial screen display when the power is turned on.

  • Page 160: Screen Default At Power On

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  • Page 161: Service Screen Default

    8 . S e t ups Service Screen Default You can assign the Service Screen default. Select Service Screen Default, and select Change Settings. Select the desired screen default. Select Save. X er o x 4 112 /4 1 27 C o pi e r /P r i n te r S y s te m A d mi n i st r a ti o n G u id e 8-21...

  • Page 162: Service Screen After Auto Clear

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  • Page 163: Auto Display Of Login Screen

    8 . S e t ups Auto Display of Login Screen You can display the login screen automatically. Select Auto Display of Login Screen, and select Change Settings. Select On or Off. Select Save. X er o x 4 112 /4 1 27 C o pi e r /P r i n te r S y s te m A d mi n i st r a ti o n G u id e 8-23...

  • Page 164: All Services

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  • Page 165 8 . S e t ups Select Change Settings. The All Services window opens: NOTE: Select to display the previous screen and select to display the next screen. Select a feature that you will want displayed on the All Services screen (when the All Services button on the control panel is pressed).

  • Page 166: All Services - Screen Default

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  • Page 167 8 . S e t ups If the Select Sevices Without OK is chosen, then the all Services Screen will diplay as shown below. If the Select Sevices Without OK is chosen, then the all Services Screen will diplay as shown below. Select Save.

  • Page 168: Job Type On Job Status Screen

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  • Page 169 8 . S e t ups Select from All Jobs, Printer & Print from Mailbox Jobs, Scan, Fax, & Internet Fax Jobs, and Mailbox Transfer Jobs. Select Save. X er o x 4 112 /4 1 27 C o pi e r /P r i n te r S y s te m A d mi n i st r a ti o n G u id e 8-29...

  • Page 170: Paper Tray Settings

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  • Page 171: Custom Paper Name / Color

    8 . S e t ups Custom Paper Name / Color You can set a custom name for paper 1-5 (refer to the screen in Step 1 of the following procedure). A maximum of twelve characters can be entered for each custom paper name. For example, use the name "Color"...

  • Page 172: Paper Tray Attributes

    8- 3 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 173 8 . S e t ups Select the item to be set or changed, and select Change Settings. Select Change Settings. Standard-sized paper that is loaded into trays 3, 4, and Paper Size optional trays 6 and 7 is automatically detected. However, when a nonstandard size is loaded, it is necessary to specify the width and height.
  • Page 174 8- 3 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 175 8 . S e t ups Select either Paper Type or Save. • If you select Save, you are returned to the Paper Tray Attributes screen. Proceed to Step 7. • If you select Paper Type, proceed to the next step. When selecting Paper Type, keep the following in mind: •...

  • Page 176: Customize Paper Supply Screen

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  • Page 177: Paper Tray Attributes On Setup Menu

    8 . S e t ups Paper Tray Attributes on Setup Menu The selection made on this screen determines whether or not the Paper Tray Attributes feature is displayed on the Setup Menu. Select Disabled or Enabled. From the Paper Tray Settings select Paper Tray Attributes on Setup Screen.

  • Page 178: Paper Tray Attributes During Loading

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  • Page 179: Paper Tray Priority

    8 . S e t ups Select Off or On. If this feature is selected, then the UI does not display the paper Off: tray attributes while you are loading paper in the tray. If this feature is selected, the UI displays the paper tray attributes as you are loading paper into the tray.
  • Page 180 8- 4 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 181: Paper Type Priority

    8 . S e t ups Paper Type Priority Set the paper type priority sequence for automatic tray selection. Automatic tray selection means that a tray containing the appropriate paper is automatically selected by the machine for copying or printing. You can select from a variety of paper types including bond paper, plain paper, recycled paper, side 2 paper, etc.

  • Page 182: Tray 5 (Bypass) - Paper Size Defaults

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  • Page 183 8 . S e t ups Select Tray 5 (Bypass) Paper Size Defaults. Select the item to be set or changed, and select Change Settings. NOTE: Select to display the previous screen and select to display the next screen. X er o x 4 112 /4 1 27 C o pi e r /P r i n te r S y s te m A d mi n i st r a ti o n G u id e 8-43...
  • Page 184 8- 4 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 185: Auto Tray Switching Control

    8 . S e t ups Auto Tray Switching Control Choose the auto tray switching method and how to copy mixed size documents. From the Paper Tray Settings screen, select Auto Tray Switching. Select the item to be set or changed, and select Change Settings.
  • Page 186 8- 4 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 187: Image Quality

    8 . S e t ups Image Quality You can select the image quality processing method that is used when the machine is scanning an original. From the Common Settings screen, select Image Quality. Select Image Quality. Select the item to be set or changed, and select Change Settings.

  • Page 188: Photo And Text Recognition

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  • Page 189: Reports

    8 . S e t ups Reports These settings relate to printing reports. From the Common Settings screen, select Reports. The Reports screen is displayed. Select the item to be set or changed, and select Change Settings. Select the appropriate option for the specific Reports feature. When enabled, the Print Reports button appears on the Machine Print Reports Button Information Tab without entering the SA passcode.

  • Page 190: Maintenance

    8- 5 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 191: Initialize Hard Disk

    8 . S e t ups a specific function. Step-by-step instructions are provided for the Initialize Hard Disk procedure; refer to Initialize Hard Disk on page 8-51. Select Close to return to the Maintenance screen. Select Close to return to the Common Settings screen. Initialize Hard Disk This procedure initializes the hard disk.

  • Page 192: Delete All Data

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  • Page 193: Software Options

    8 . S e t ups Software Options Use the Keyboard to type passcodes for the Software Options and select Reboot. Up to 5 passcodes can be typed. Alignment Adjustment Settings Selct the desire Alignment Adjustment and select Change Settings. X er o x 4 112 /4 1 27 C o pi e r /P r i n te r S y s te m A d mi n i st r a ti o n G u id e 8-53...

  • Page 194: Watermark

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  • Page 195 8 . S e t ups • Choose from the following Date Format options: 20yy/mm/dd, mm/dd/20yy, dd/mm/20yy, and 20yy- mm-dd. • The option selected here becomes the default setting for both the Annotation and Watermark features. Select the default setting for Text Effect; this default value Default Watermark Effect appears on the Watermark screen in the Output Format tab (Copy feature).

  • Page 196: Secure Watermark

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  • Page 197 8 . S e t ups Select Save; you are returned to the Secure Watermark screen. Repeat Steps 1-4, if necessary, for other Secure Watermark features. Select Close from the Secure Watermark screen to return to the Common Settings screen. Select whether or not to set Secure Watermark Secure Watermark Control Detection.

  • Page 198: Image Log Control

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  • Page 199: Print Universal Unique Id

    8 . S e t ups Print Universal Unique ID From the Common Settings screen, select Print Universal Unique ID. Select the desired setting for the Print Universal Unique ID feature. Each Universal Unique ID feature is discussed on page 8-59. Select Save;...

  • Page 200: Other Settings

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  • Page 201: Auto Job Promotion

    8 . S e t ups Select the item to be set or changed, and select Change Settings. NOTE: Select to display the previous screen and select to display the next screen. Select the default setting. Select Save; you are returned to the Other Settings screen. Repeat Steps 1-4 for the selecting the default setting for any additional desired Other Settings items.
  • Page 202 8- 6 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 203: Default Print Paper Size

    8 . S e t ups Default Print Paper Size Select the default paper size that will be used when printing a report/list. Select between A4, or 8.5 × 11 inch. Paper Size Settings Select the default paper sizes for standard size originals and for automatic paper detection.

  • Page 204: Overwrite Hard Disk (Optional)

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  • Page 205: Encryption Key For Confidential Data

    8 . S e t ups Encryption Key for Confidential Data KEY POINT 1: Do not forget the encryption key! The data cannot be restored if you forget the encryption key. KEY POINT 2: A service representative can block changes to the settings of this feature.

  • Page 206: Service Rep. Restricted Operation

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  • Page 207: Copy Service Settings

    8 . S e t ups Copy Service Settings In Copy Service Settings, you select default settings that relate to the copy feature. This section refers to the following settings: • Preset Buttons • Copy Defaults • Copy Control • Original Size Defaults •...

  • Page 208: Preset Buttons

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  • Page 209 8 . S e t ups Select an item to be changed, such as Paper Supply-Button 2 (as shown below). Select the desired setting for that item. Press Save; you are returned to the Preset Buttons screen. Repeat Steps 1-5 until you have selected the desired setting for each Preset Buttons item.

  • Page 210: Paper Supply Buttons 2-5

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  • Page 211: Reduce/Enlarge Buttons 3-5

    8 . S e t ups Reduce/Enlarge Buttons 3-5 Select the default magnification setting for the Reduce/Enlarge (R/E) Buttons 3, 4, and 5: These three buttons appear in the Reduce/Enlarge column on the Basic Copying tab (Copy feature). You can select a specific magnification setting for buttons 3, 4, and 5;...

  • Page 212: Stapling Buttons 4 And 5

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  • Page 213: Punching Buttons 4 And 5

    8 . S e t ups Punching Buttons 4 and 5 Select the default setting for the Punching Buttons 4 and 5: These two buttons appear on the Finishing screen, which can be found by accessing the Copy feature, Output Format tab. You can select a punching setting for buttons 4 and 5;...

  • Page 214: Image Shift Preset 1, 2, And 3

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  • Page 215: Edge Erase Preset 1, 2, And 3

    8 . S e t ups Edge Erase Preset 1, 2, and 3 Select the default setting for the Edge Erase Preset Buttons 1, 2 and 3: These buttons appear on the Edge Erase screen, which can be found by accessing the Copy feature, Layout Adjustment tab.The following screen is displayed: Edge Erase preset...

  • Page 216: Copy Defaults

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  • Page 217 8 . S e t ups Select the item to be changed such as Paper Supply (as shown below). Select the desired setting for that item. Press Save; you are returned to the Copy Defaults screen. Repeat Steps 1-5 until you have selected the desired setting for each Copy Defaults item.

  • Page 218: Paper Supply

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  • Page 219: Reduce/Enlarge

    8 . S e t ups Reduce/Enlarge Select the default setting for Reduce/Enlarge feature on the Basic Copying screen. Select one of the following magnification levels as your default R/E option. The selection made here appears as the default setting on the Basic Copying tab (Copy feature);...

  • Page 220: Original Type

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  • Page 221: Lighten/Darken

    8 . S e t ups Lighten/Darken Select the default setting for the Lighten/Darken feature on the Image Quality screen. Select one of the following items as your default Lighten/Darken option. The selection made here appears as the default setting on the Lighten/Darken screen (Image Quality tab, Copy feature);...

  • Page 222: Sharpness

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  • Page 223: Background Suppression

    8 . S e t ups Background Suppression Select the default setting for the Background Suppression feature on the Image Quality screen. Select one of the following items as your default Auto Exposure option. The selection made here appears as the default setting on the Background Suppression screen (Image Quality tab, Copy feature);...

  • Page 224: Copy Defaults Items 7-17

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  • Page 225 8 . S e t ups Select the default setting for the amount of edge that is erased Edge Erase - Bottom Edge from the original in the bottom direction. Select from 0-50 mm in 1 mm increments. Select the default setting for the amount of edge that is erased Edge Erase - Left Edge from the original in the left direction.

  • Page 226: Copy Output

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  • Page 227: Uncollated - Separator Tray

    8 . S e t ups Uncollated - Separator Tray Select the default setting for the Separator Tray feature on the Copy Output screen. Select one of the following as your default option. The selection made here appears as the default setting for the Separator Tray feature on the Copy Output screen (Copy feature);...

  • Page 228: Output Orientation

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  • Page 229: Sample Job

    8 . S e t ups Sample Job Select the default setting for the Sample Job feature on the Job Assembly screen. Select one of the following as your default option. The selection made here appears as the default setting for the Sample Set feature on the Job Assembly tab (Copy feature);...

  • Page 230: Annotations Items 22-30, 32 & 33

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  • Page 231 8 . S e t ups Select the default position. Annotations - Comment Position Select Off or On for the default. Annotations - Date Stamp Select First Page Only, All Pages, or All Pages Except First for Annotations - Apply Date the default.

  • Page 232: Date Stamp Position

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  • Page 233: Page Number Starting Number

    8 . S e t ups Page Number Starting Number Select the default setting for the page number Starting Number. Select a starting page number as your default option. The selection made here appears as the default setting on the Page Number screen (after you select Annotation, Page Number On;...

  • Page 234: Page Numbers - Position

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  • Page 235: Bates Stamp Items 36-41

    8 . S e t ups Bates Stamp items 36-41 Select the default settings for the Copy Defaults items 36-41 (refer to the below illustration). Selections made here appear as the default settings on the Output Format tab - Bates Stamp, as shown in the below illustration: Select Off or On for the default.

  • Page 236: Tab Margin Shift

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  • Page 237: Copy Control

    8 . S e t ups Copy Control The options here allow you to select the default settings that relate to the copy operation, such as Auto Paper, Original Type, Output Orientation, and many more. To select the default settings for the various Copy Control options, perform the following steps: From the Copy Service Settings screen, select Copy Control.
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  • Page 239 8 . S e t ups Use the following procedure to select a default fine tune setting. Select Fine-tune 100%, and select Change Settings. Enter the desired fine-tune value by using s, t, , and Select Save to save the changes and return to the Copy Control screen.

  • Page 240: Original Size Defaults

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  • Page 241: Original Size Defaults Options

    8 . S e t ups From the Original Size Defaults screen, select Close. This returns you to the Copy Service Settings screen. Original Size Defaults options For each of the eleven buttons you can select one of the following options: If you select this option, you can then select from ten different A/B- A/B Series Size...

  • Page 242: Reduce/Enlarge Presets

    8- 1 0 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 243 8 . S e t ups Select the desired setting for that R/E Preset. Select Save; you are returned to the Reduce/Enlarge Presets screen. Repeat Steps 1-4 until you have assigned a magnification level to each of the R/E Presets. Select Close to return to the Copy Service Settings screen.

  • Page 244: Connectivity & Network Setup

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  • Page 245: Port Settings

    8 . S e t ups Select the item to be set or changed. Port Settings Select the interface by which the machine is connected to the client. In Port Settings, you can set the following items: 1.Parallel 11.FTP Client 2.USB 12.Receive E-mail 3.LPD...

  • Page 246: Protocol Settings

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  • Page 247: Machine E-Mail Address/Host Name

    8 . S e t ups Machine E-mail Address/Host Name Select the e-mail address and host name for this machine. In Machine E-mail Address/Host Name, you can set the following items: E-mail Address Machine Name Host Name Domain Name For information about the machine’s e-mail address/host name, E- mail on page 3-27 and Setting the E-mail items on page 3-29.

  • Page 248: Outcoming / Incoming E-Mail Settings

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  • Page 249: Remote Authentication Server Settings

    8 . S e t ups Remote Authentication Server Settings This feature sets the remote authentication server; a maximum of five servers can be set. NOTE: This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.

  • Page 250: Kerberos Server Settings

    8- 11 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 251 8 . S e t ups Select Change Settings. In Kerberos Server Settings, you can set the following items: • 1. Primary Server Name / Address • 2. Primary Server Port Number • 3. Secondary Server Name / Address • 4.

  • Page 252: Smb Server Settings

    8- 11 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 253 8 . S e t ups Select an SMB Server. Select Change Settings. In SMB Server Settings, you can set the Domain Name and the Server Name / IP Address. Repeat steps 1 thru 6 for any additional servers. X er o x 4 112 /4 1 27 C o pi e r /P r i n te r S y s te m A d mi n i st r a ti o n G u id e 8-113...

  • Page 254: Security Settings

    8- 11 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 255: S/Mime Settings

    8 . S e t ups Select the item to be set or changed, and select Change Settings. Select the desired setting or enter the desired value. Press Save. Press Close to return to the Security Settings screen. S/MIME Settings Use the following procedure to access and and change the S/MIME Settings: Select S/MIME Settings.

  • Page 256: Pdf / Xps Signature Settings

    8- 11 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 257: Ipsec Settings

    8 . S e t ups Select the item to be set or changed, and select Change Settings. Select the desired setting or enter the desired value. Press Save. Press Close to return to the Security Settings screen. IPSec Settings Use the following procedure to access and and change the IPSec Settings: Select IPSec Settings.

  • Page 258: Ieee 802.1X Settings

    8- 11 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 259: Other Settings

    8 . S e t ups Select the item to be set or changed, and select Change Settings. Select the desired setting or enter the desired value. Press Save. Press Close to return to the Security Settings screen. Other Settings Other Settings allows you to choose the E-mail Receive Protocol setting.

  • Page 260: Print Service Settings

    8- 1 2 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 261 8 . S e t ups From the System Settings screen, select Allocate Memory. Select the item to be set or changed, and select Change Settings. Select the desired value for that item. Select Save; you are returned to the Print Service Settings screen.
  • Page 262 8- 1 2 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 263: Delete Form

    8 . S e t ups Delete Form From the System Settings screen, select Delete Form. Select the form type and number, and select Confirm. Select Delete Data. Select Close; you are returned to the Print Service Settings screen. Other Settings For information about each of the following items, refer to Overview of features on page 6-1, and also refer to the appropriate chapter (see the Table of contents) in the PostScript...
  • Page 264 8- 1 2 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 265 8 . S e t ups NOTE 2: If the user ID information cannot be acquired, the words "Unknown User" are printed. Select whether or not the banner sheets will be used to separate Banner Sheet different output jobs. Select one of the following: •...

  • Page 266: Scan Service Settings

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  • Page 267 8 . S e t ups NOTE: If you have the optional color scanner, some of the selections will be different as noted below. Select the item to be set or changed, and select Change Settings. NOTE: Select s to display the previous screen and select t to display the next screen.
  • Page 268 8- 1 2 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 269: Scan-To Pc Defaults

    8 . S e t ups Scan-to PC Defaults You can select the default protocol that is used for file transfer from FTP, SMB, and SMB (UNC format). From the Scan Mode Settings screen, select Scan-to- FTP/SMB Defaults. Select Change Settings. Select the item to be changed.

  • Page 270: Original Size Defaults

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  • Page 271: Output Size Defaults

    8 . S e t ups Select from ten different A- and B-series sizes. A/B Series Size Select from twelve different inch-series sizes. Inch Size Select from thirteen other sizes. More Enter any size. Set the width between 15-432 mm, and the height Custom Size between 15-297 mm, in 1 mm increments.
  • Page 272 8- 1 3 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 273: Reduce/Enlarge Presets

    8 . S e t ups Reduce/Enlarge Presets Select the magnification levels as shown in the Preset% option (as displayed on the Reduce/Enlarge feature on the Scan Options screen). Assign any magnification to the Reduce/Enlarge Preset buttons 1-7; you cannot select 100%. From the Scan Mode Settings screen, select Reduce/Enlarge Presets.

  • Page 274: Other Settings

    8- 1 3 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 275 8 . S e t ups You can set the time limit that occurs between the confirmation screen and the automatic processing of the stored data. For more information, refer to Auto Job Release on page 8-12. Select the maximum number of stored pages of a scan original. Maximum Stored Pages Select between 1-999 pages.

  • Page 276: E-Mail / Internet Fax Service Settings

    8- 1 3 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 277 8 . S e t ups number in the To:/Cc:/Bcc: field. Set the maximum number of addressees in the range of 1-100. If the maximum number of addressees is exceeded, the e-mail transmission is aborted. When the machine’s e-mail address receives an e-mail, you can Incoming E-mail Print select the the type of print operation: Options...
  • Page 278 8- 1 3 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 279 8 . S e t ups Select whether or not to automatically add yourself to the To CC Add Me to CC Field field: • • Select whether or not to alllow the editing of E-mail reciepts: Edit E-Mail Reciepts •...

  • Page 280: Mailbox Service Settings

    8- 1 4 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 281: Documents Retrieved By Client

    8 . S e t ups Documents Retrieved By Client Select whether or not to delete a document stored in the mailbox when it is retrieved by the client. NOTE: This feature does note appear on some models. An optional package is necessary. For more information, contact the Customer Support Center.

  • Page 282: Job Flow Service Settings

    8- 1 4 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 283: Stored Document Settings

    8 . S e t ups Stored Document Settings In Stored Document Settings, make the settings for handling of documents stored in mailboxes. From the System Settings screen, select Stored Document Settings. Select the item to be set or changed, and select Change Settings.

  • Page 284: Mailbox Document Expiration Date

    8- 1 4 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 285: Stored Document Expiration Date

    8 . S e t ups Stored Document Expiration Date In Stored Document Settings, make the settings for handling of documents stored in mailboxes. From the Stored Document Settings screen, select Stored Document Expiration Date, and select Change Settings. Select Off, On or Same Date as Mailbox Document. If you selected On, set the storage period, and the time of deletion using the numeric keypad.

  • Page 286: Setup Menu

    8- 1 4 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 287 8 . S e t ups NOTE 2: By entering a three-digit number with the numeric keypad, you can go directly to a specific mailbox. a. If you are creating a new box, a password setting screen appears. – If you are not setting a password, select Off and Save. b.
  • Page 288 8- 1 4 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 289 8 . S e t ups You can associate a job flow sheet with a mailbox. By associating Link Job Flow Sheet to a job flow sheet with a previously registered mailbox, you can Mailbox determine how documents stored in a mailbox are processed. For the method of registering a job flow, refer to Create Job Flow Sheets on page 8-150.

  • Page 290: Create Job Flow Sheets

    8- 1 5 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 291: Create New Job Flow Sheet

    8 . S e t ups From the Setup Menu screen, select Job Flow Sheets. Carry out the job flow operation. • Sheet Filtering: you can filter the job flow display. The screen display depends on the user authentication feature settings.
  • Page 292 8- 1 5 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 293 8 . S e t ups • New Recipient: Specify a new recipient. The specified recipient appears in Recipient Name/E-mail Address in the Mail Send screen. – Select the item you want to change, and select Change Settings to set. –...
  • Page 294 8- 1 5 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 295 8 . S e t ups For more details, refer to Add Address Book Entry on page 8-158. • Clear: This deletes all information for the selected addresses. • Enter Details: Confirm or change the selected recipients. For information about the method for confirm/change, refer to Add Address Book Entry on page 8-158.

  • Page 296: Details

    8- 1 5 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 297: Create Job Flow Sheet Keyword

    8 . S e t ups Check the content. Press the desired button. • Delete: Deletes the selected job flow. • Copy: This makes a copy of the selected job flow. From the copy of the job flow you can create a new job flow. The method of creation is the same as when creating a new job flow.

  • Page 298: Add Address Book Entry

    8- 1 5 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 299 8 . S e t ups Select the address type, and select Save. Select the item to be set, and select Change Settings. When the settings are completed, select Save. • Selecting Mail as the Address Type displays the following items: •...
  • Page 300 8- 1 6 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 301: Paper Tray Attributes

    8 . S e t ups When a login name is required to be input by the forwarding User Name destination server, set the login name. For the login name, you can enter a maximum of 32 characters. When a password is required to be input by the forwarding Password destination server, set the password.

  • Page 302: Accounting

    8- 1 6 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 303 8 . S e t ups Select the number for which you want to carry out user registration and select Create/Delete. NOTE 1: By entering a four-character number with the numeric keypad, you can specify the user directly. If no User ID for this User Account has been set, then the User ID screen appears.
  • Page 304 8- 1 6 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 305: Reset User Accounts

    8 . S e t ups KEY POINT: All the contents of the mailbox (such as job flows, mailboxes, and documents) are deleted. If the user is owner of a large amount of material, the deletion may take a considerable amount of time. •...
  • Page 306 8- 1 6 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 307: System Administrator's Meter (Copy Jobs)

    8 . S e t ups System Administrator's Meter (Copy Jobs) You can check/reset the cumulative number of pages copied using the System Administration mode on the screen. The cumulative number of page is counted up to 9,999,999 pages. Select System Administrator Copy Meter. This checks the cumulative number of pages.

  • Page 308: Accounting Type

    8- 1 6 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 309: Auto Reset Of User Billing Information

    8 . S e t ups Auto Reset of User Billing Information Set whether or not the (and how often) the Billing Information is reset. Select Off, Reset Every Year, Reset Every Quarter or Reset Every Month. Select Save. Copy Activity Report Enabling this feature will automatically generate a printed usage report of an individual's completed Copier service session.

  • Page 310: Authentication/Security Settings

    8- 1 7 0 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 311: System Administrator Passcode

    8 . S e t ups Select Keyboard, then in New System Administrator Login ID, enter the system administrator ID, and select Save. Select Keyboard once more, and in Re-enter System Administrator Login ID, enter the same system administrator ID, and select Save. Select Save.

  • Page 312: Authentication

    8- 1 7 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 313: Access Control

    Login to Remote Accounts automatically disabled. However, job log will be kept instead. If you choose this option and select Save, accounting will be Xerox Secure Access automatically disabled. However, job log will be kept instead. Access Control The system administrator can lock or unlock the Device Access, Service Access or Feature Access.

  • Page 314: User Details Setup

    8- 1 7 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 315 8 . S e t ups You can set the way in which the AccountID is shown as it is being Hide Account ID input. Use this for extra security as required. NOTE: This item appears when Network Access is selected from the Login Setup/Auditron Mode screen.

  • Page 316: Maximum Login Attempts

    8- 1 7 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 317: Passcode Entry From Control Panel

    8 . S e t ups Passcode Entry from Control Panel When On is selected, a passcode must be entered for local account login. However, a passcode must always be entered when accessing either remotely or from the network. Select Passcode Entry from Control Panel. Select Off or On.

  • Page 318: Charge / Private Print Settings

    8- 1 7 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 319 8 . S e t ups Select Recieve Control and select Change Settings. Select Print Auditron settings or Save All. When Print Auditron settings is selected, items Job Login Failure and Job without UserID appear. Select the treatment of jobs with invalid authentication and jobs with no UserID.

  • Page 320: Job Status Default

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  • Page 321: Completed Jobs View

    8 . S e t ups Completed Jobs View The system administrator can set the default view of the completed jobs. Select Completed Jobs View. Set the defaults for the Completed Jobs view. X er o x 4 112 /4 1 27 C o pi e r /P r i n te r S y s te m A d mi n i st r a ti o n G u id e 8-181...
  • Page 322 8- 1 8 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 323: Troubleshooting

    SMB computers, Windows cannot find operational protocol. Network Computer or the 4112/4127 copier/printer. The machine and the computers From Windows Start, Search and When the machine and the belong to different networks...

  • Page 324: When You Cannot Print

    When the port status is set to Enable, it sometimes 9- 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 325: Configuration On The Computer

    9 . Tr ou b le s h oo ti n g automatically switches to Disable if the machine has insufficient memory. If this happens, either set an unused port to Disable, or adjust the assigned memory size. • Adjust the receiving buffer SMB (Spool) size according to usage.

  • Page 326: While Printing

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  • Page 327: Netware

    9 . Tr ou b le s h oo ti n g NetWare The possible causes, check points, and remedies for problems when using NetWare are as follows: When you cannot print Cause Check point Remedy Network equipment (hubs, for Check the network equipment to Set the frame type for the example) are not supporting...
  • Page 328 0 or 1) 9- 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 329 9 . Tr ou b le s h oo ti n g Cause Check point Remedy The print queue where the user Use NWADMIN from a computer • Re-transmit the print data to has transmitted the print data, is to check the print queue the print queue which is not assigned to the machine.
  • Page 330 9- 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 331: When "Switch The Machine Off" Is Displayed

    9 . Tr ou b le s h oo ti n g When “Switch the machine off” is displayed Cause Check point Remedy A NetWare problem occurred. Not applicable Restart the machine. Switch the machine on after the display completely disappears. When the print output is not as you expected Cause Check point...

  • Page 332: When The Completion Of The Job Is Not Notified

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  • Page 333: When Using Windows Nt 4.0, Windows 2000, Windows Xp, Or Windows Server 2003

    9 . Tr ou b le s h oo ti n g Cause Status display / check point / remedy Multiple numbers of computers are Status Print job failed (Network Error) instructing print jobs simultaneously to display the machine. Check point Not applicable Remedy None (The print job will automatically be restarted.) The available disk storage on the...

  • Page 334: Notes And Restrictions

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  • Page 335: Switching Off The Power

    9 . Tr ou b le s h oo ti n g Switching Off the Power Check the following points when switching off the machine: • When the lpd (Spool) is set to Memory. All print data spooled within the machine memory, including the data which is being printed is erased.

  • Page 336: Centreware Internet Services

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  • Page 337: Scanner Features

    9 . Tr ou b le s h oo ti n g Symptom Remedy Clicking the Apply New Settings Has a correct password been supplied? button causes the browser to display The entries for Password and Confirm Password do not match. “The server has returned an invalid or Enter the correct password.

  • Page 338: Using Network Scan Driver And Mailbox Viewer 2 Simulta

    9- 1 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 339: E-Mail Features

    9 . Tr ou b le s h oo ti n g E-Mail Features Troubleshooting This section describes causes and recommended remedies for errors that may occur while using the mail notice service, mail print and scanner (mail transmission). Symptom Remedy Cannot receive e-mail (mail print) Is the e-mail address for the machine configured?

  • Page 340: 9. Tr Ou B Le S H Oo Ti N G

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  • Page 341: 10. Addendum

    10. Addendum This addendum is a supplemental addition to Chapter 8. It contains additional detailed information of various machine setups. System Settings Menu List The following table shows a list of the items that can be set. Note that the items appearing depend on the configuration of the machine.

  • Page 342: Copy Mode Settings

    10 - 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 343 1 0. A d de n du m Copy Defaults • Paper Supply • Reduce/Enlarge • Original Type • Lighten/Darken • Sharpness • Auto Exposure • 2 Sided • Mixed Size Originals • Edge Erase - Top Edge • Edge Erase - Bottom Edge •...

  • Page 344: Network Settings

    10 - 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 345: Print Mode Settings

    1 0. A d de n du m Print Mode Settings Allocate Memory • PostScript Memory • ESC/P Form Memory • HP-GL/2 Auto Layout Memory • Receiving Buffer - LPD Spool • Receiving Buffer - NetWare • Receiving Buffer - SMB Spool •...

  • Page 346: Mailbox Settings

    10 - 6 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 347: Setup Menu

    1 0. A d de n du m Setup Menu Mailbox • Mailbox Name • Password • Check Password • Delete Documents After Retrieval • Delete Documents with • Link Job Flow Sheet to Mailbox Expiry Date Job Flow Sheets •...

  • Page 348: Login Setup/Auditron Administration

    10 - 8 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

  • Page 349: Entering Text

    1 0. A d de n du m Entering Text During operations, a screen sometimes appears for the entry of text. This section describes how to enter text using the screen keyboard. The following characters can be entered: numbers, letters, and symbols.

  • Page 350: Paper Size Settings Table

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  • Page 351: Index

    1 0. A d de n du m Paper size group A/B series(8 × 13") A/B series 11 × 17 Cover A4 9 × 11 12 × 18 SRA3 12.6 × 19.2 13 × 18 13 × 19 16 K 16 K Postcard Return...
  • Page 352 10 - 1 2 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 353 1 0. A d de n du m Paper size A/B series(8 K/ 16 K) A/B series(8×13"/8×14") Inch series group 11 × 17 Cover 9 × 11 12 × 18 SRA3 12.6 × 19.2 13 × 18 13 × 19 16 K 16 K 18 K...
  • Page 354 10 - 1 4 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 355 Index Auto Job Promotion (System Settings) . Numerics 8-61 100Base-TX ....2-4 Auto Job Release (system settings) . 8- 10Base-T ..... 2-4 2 Side Report (system settings) .
  • Page 356 Delete Documents After Retrieval Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 357 Fault Tone (system settings) ..8-18 settings) ... . . 8-137 File ......8-127 Individual user job flow sheet .
  • Page 358 Network Scanner Utility 2 ..6-3 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 359 PJL Receive Command Control (system settings) ....8-178 RARP ....1-17, 3-12 PKI Settings (system settings) .
  • Page 360 ....8-19 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...
  • Page 361 8-124 Use DNS ....3-17 User Details Setup (system settings) 8- User ID (system settings) ..8-163 User ID Characters (system settings) 8- User Name (system settings) .
  • Page 362 Xe r o x 4112 /4 1 27 Co p ie r / P r in t er S y s te m Ad m i ni s t r at i on G ui d e...

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