Synchronizing Outlook Information - QTek 2020i User Manual

68 Pocket PC Phone User Manual

4.2 Synchronizing Outlook Information

This section provides an overview of the types of Outlook information you can synchronize.
By default, ActiveSync does not automatically synchronize all types of Outlook information.
Use ActiveSync Options on your desktop PC to turn synchronization on and off for specific
information types.
Synchronizing Outlook E-mail
After selecting Inbox for synchronization in ActiveSync, Outlook E-mail messages are
synchronized as part of the general synchronization process. During synchronization:
Messages are copied from the Inbox folder on your desktop PC or the Exchange Server
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to the Inbox folder of the Outlook E-mail account on your Pocket PC Phone. You can only
synchronize information directly with an Exchange Server if your company or service provider
is running Mobile Information Server 2002 or later. By default, you'll receive messages from
the last three days only; the first 100 lines of each new message; and file attachments of
less than 100 KB in size.
Messages in the Outbox folder on your device are transferred to Exchange or Outlook and
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then sent from those programs.
The messages on the two computers are linked. When you delete a message on your
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device, it's deleted from your PC the next time you synchronize.
Messages in subfolders in other E-mail folders in Outlook are synchronized only if they
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have been selected for synchronization in ActiveSync.
For information on initiating Outlook E-mail synchronization or changing synchronization
settings, see ActiveSync Help on the PC or Connections Help. Text messages (SMS)
and Media messages (MMS) are not received through synchronization. Instead, they are
sent to your device via your service provider.
Synchronizing Calendar
Calendar items stored on your Pocket PC
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Phone can be synchronized with calendar
items on your PC or Exchange Server. You
can only synchronize information directly
with an Exchange Server if your company
is running Mobile Information Server 2002
or later. Calendar synchronization is
automatically selected in ActiveSync.
Calendar items entered on one computer are
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copied to the other during synchronization.
Handwritten notes and drawings are saved
as metafiles (pictures).