Answering System; Turning The Answering System On/Off; Greeting Message - Panasonic KX-TGW420 Operating Instructions Manual

Answering System

Answering system
The answering system can answer and record
calls for you in the general mailbox when you are
unavailable to answer the phone.
You can also set the unit to play a greeting
message but not to record caller messages by
selecting "Announce Only" as the General MB
setting (page 26).
Important:
R Make sure the date and time have been set
correctly (page 11).
R Answering system announcement are in English
only.
R If the Digital Receptionist System is turned on
(page 30), the unit allows you to receive and
deliver the callers messages using mailboxes.
The unit accommodates one general delivery
mailbox and a maximum of nine personal
mailboxes which are assigned to the registered
desk phones/cordless handsets. The mailbox
numbers are same as the unit's extension
numbers.
Memory capacity (including your

greeting message)

The total recording capacity for 4 lines added
together is about 200 minutes. A maximum of 99
messages can be recorded.
Note:
R When message memory becomes full:
– "Memory Full" is shown on the display.
– The unit automatically switches from the
greeting message to the following message:
"Sorry, Memory full."
Turning the answering
system on/off
1
M N
2
MbN: "General MB: On/Off" a MSelectN
3
MbN: Select "On", "Off", or "Announce
Only" a MSelectN
4
Press MBackN to return to standby mode.
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TGW420_(en)_OI_1226_ver06.pdf 26
Greeting message
When the unit answers a call, a greeting message
is played to callers.
You can use either:
– your own greeting message
– a pre-recorded greeting message
Recording your greeting message
1
MMenuN
2
MbN: "Answering System" a MSelectN
3
MbN: Select "General Greeting" or
"Announce Only" a MSelectN
4
MbN: Select "Record Greeting" or
"Record Announce Only" a MSelectN
5
After a beep sounds, speak clearly about
20 cm (8 inches) away from the microphone (2
minutes max.).
6
Press MSaveN to stop recording.
R The greeting message is played back. To
stop playback, press MStopN.
7
Press MBackN or MHomeN repeatedly to return
to standby mode.
Using a pre-recorded greeting
message
The unit provides 2 pre-recorded greeting
messages:
– If you reset to pre-recorded greeting or do not
record your own greeting message, the unit
plays a pre-recorded greeting asking callers to
leave a message.
– If the General MB setting (page 26) is set to
"Announce Only", callers' messages are not
recorded and the unit plays a different
pre-recorded greeting message asking callers to
call again.
Resetting to a pre-recorded greeting message
If you want to use a pre-recorded greeting
message once you record your own greeting
message, your own recorded greeting message is
erased.
1
MMenuN
2
MbN: "Answering System" a MSelectN
3
MbN: Select "General Greeting" or
"Announce Only" a MSelectN
2019/12/26 13:15:32