Page 1 Canon MultiPASS Canon MultiPASS MultiPASS Version 3.10 Software User's Guide ™ ™ Suite ™...
Page 2: Trademark Acknowledgements
Canon, Inc. Trademark Acknowledgements Adobe PageMaker and Adobe Photo Deluxe™ is a trademark, of Adobe Systems Corporation. Canon and BJ are registered trademarks, and MultiPASS, Bubble Jet, and ScanGear are trademarks of Canon, Inc. ® Exchange , Outlook Microsoft Corporation.
Page 3: Table Of Contents
Chapter 1 Introduction ... 1-1 Desktop Manager Features: an Overview ... 1-2 Desktop Manager Software Package ... 1-3 System Requirements ... 1-5 About This Guide ... 1-5 Conventions Used in This Guide ... 1-6 Other User Assistance ... 1-6 Chapter 2 Installing the Desktop Manager Software ...
Page 4 Working with Print Options (Windows NT) ... 3-31 Changing the Printer Settings: a Summary ... 3-31 Choosing a Print Mode ...3-32 Changing the Print Mode Settings ...3-34 Editing a Custom Print Mode ...3-40 Deleting a Custom Print Mode ...3-41 Saving a Custom Print Mode as a File ...3-42 Setting Paper Options ...
Page 5 Printing a Cover Page ... 5-64 Renaming a Cover Page ... 5-64 Deleting a Cover Page ... 5-66 Faxing with Your Email Application ... 5-66 Setting Up MultiPASS Fax in Your Email Application ... 5-67 Sending an Email Message as a Fax ... 5-67 Receiving a Fax ...
Page 6 Chapter 7 Working with Documents in the Desktop Manager ... 7-1 Managing Your Documents in the Desktop Manager ... 7-3 Selecting Documents in the Desktop Manager ... 7-3 Printing a Document in the Desktop Manager ... 7-4 Creating a Folder ...7-4 Moving a Document ...
Page 7 Setting Up Advanced Send Fax Options ...8-6 Setting Up Receive Fax Options ...8-9 Setting Up Advanced Receive Fax Options ... 8-11 Setting Up Speed Dial Assignments ... 8-15 Setting Up System Options ... 8-17 Using the Launcher ... 8-19 Making a Phone Call from the Desktop Manager ... 8-23 Using the MultiPASS Status Monitor ...
Page 8: Introduction
Welcome and congratulations on your purchase of the Canon MultiPASS C80/70 and its accompanying MultiPASS Desktop Manager for Windows software (hereafter referred to as the MultiPASS printer and Desktop Manager, respectively). With your MultiPASS printer, the Desktop Manager software package enables you to perform a variety of tasks, meeting all your printing, faxing, and scanning needs.
Page 9: Desktop Manager Features: An Overview
Desktop Manager Features: an Overview This section reviews some of the features of the Desktop Manager. For detailed information and instructions, refer to later chapters in this guide. Print a Document The MultiPASS printer can be configured as the Windows default printer, allowing you to print a document in any Windows application.
Page 10: Desktop Manager Software Package
Manipulate or Annotate a Document You can manipulate or annotate any document placed in the Desktop Manager — which occurs by sending or receiving a fax, scanning an image, or importing a file. You manipulate a document by scrolling through and viewing its contents; removing a page; splitting or merging it with another document;...
Page 11 MultiPASS Fax Driver The MultiPASS fax driver enables you to send a PC fax from any Windows application that allows faxing. Scan Driver (ScanGear for MultiPASS) The scan driver enables you to scan an image into the Desktop Manager or most Windows applications that support TWAIN- compliant scanning.
Page 12: System Requirements
System Requirements To successfully install and operate the Desktop Manager with the MultiPASS printer, your system must meet the following minimum requirements: An IBM or compatible computer with a Pentium 90 processor or higher Microsoft Windows 95, Windows 98, or Windows NT 4.0 For Microsoft Windows NT 4.0, Service Pack 3 or later 32 megabytes (MB) of RAM.
Page 13: Conventions Used In This Guide
Conventions Used in This Guide The following types of formatting identify specific types of information provided in this guide. Italicised text Text in quotation marks Click, double-click Monospaced text Other User Assistance In addition to this guide, the following information and instructions on using the MultiPASS printer and Desktop Manager software are available.
Page 14 The online help includes context-sensitive help about a window or dialog box and step-by-step instructions for performing Desktop Manager tasks. Canon MultiPASS User’s Guide This guide offers detailed information on how to set up and operate your MultiPASS printer. It includes initial setup procedures, fax operations, daily maintenance, and troubleshooting.
Page 15: Installing The Desktop Manager Software
Installing the Desktop Manager This chapter provides information and instructions for installing the Desktop Manager software and setting the default printer. Installing the Software ... 2-2 Preparing for the Installation ... 2-3 Installing the Software ... 2-4 Overwriting the MultiPASS Printer Options ...2-6 Setting the Default Printer ...
Page 16: Installing The Software
ScanGear for MultiPASS. By default, the Desktop Manager software is installed on your C: drive in a folder named MultiPASS (C:\Program Files\Canon\MultiPASS\), unless you specify another drive or folder during installation. The installation process also changes some of your system files to allow all the Desktop Manager components to work properly.
Page 17: Preparing For The Installation
Preparing for the Installation Before you begin installing the software, take some time to prepare your system and fax setup information required for installation. Connect the MultiPASS printer to the parallel port on your computer. The MultiPASS printer must be connected to your computer to install the Desktop Manager software.
Page 18: Installing The Software
Fax Receive Mode The method by which you want the MultiPASS printer to handle incoming faxes when your PC is on: upload the fax directly to the Desktop Manager or print the fax from the MultiPASS printer. Start Windows. If any Windows applications are open, close the applications.
Page 19 2. The Desktop Manager software will be supplied on either a single language CD, or a multilingual CD. If you have a single language CD the following dialog will be displayed: If you have a multilingual CD the following dialog will be displayed: Chapter 2 Installing the Desktop Manager Software 2-5...
Page 20: Overwriting The Multipass Printer Options
3. If installation does not start automatically: On the Windows taskbar, click Start, and then click Run. If you received your software on a multilingual CD, in the Run dialog box, type the following command and click OK (where D: is your disk drive).
Page 21: Setting The Default Printer
After installation, when you open the MultiPASS Status Monitor (which occurs automatically when you start Windows) After installation, when you save a change to the setup options in the Desktop Manager (as described in Chapter 8, “MultiPASS Printer Setup and Other Utilities in the Desktop Manager”). When setting options, a message appears to remind you that the MultiPASS printer options set on the operation panel will be overwritten if set in the Desktop Manager.
Page 22: Sharing The Printer Installation
Sharing the Printer Installation You may be using your computer and the MultiPASS printer connected to your computer in an environment where multiple computers are connected by a network. In this case, you can share the use of your MultiPASS printer with the other computers on the network. If you choose to share the use of your MultiPASS printer, your computer acts as the host system or server to the other computers (also referred to as remote or client systems).
Page 23 To set up the MultiPASS printer for sharing: 1. On the MultiPASS server system, on the Windows taskbar, click Start. 2. On the Start menu, point to Settings. Then click Printers. 3. In the Printers window, click the MultiPASS printer icon. 4.
Page 24: Installing The Printer Driver On A Client System
Installing the Printer Driver on a Client System Once the MultiPASS printer has been set up for sharing, the printer driver can be installed from the MultiPASS server system to the appropriate client systems. To install the printer driver on a client system: 1.
Page 25: Printing With The Multipass Printer
Printing with the MultiPASS Printer This chapter provides instructions for printing a document from a Windows application with your MultiPASS printer and for changing the printer settings. Printing a Document ...3-2 Printing Envelopes ...3-2 Working with Print Options (Windows 95/98) ...3-5 Changing the Printer Settings: a Summary ...3-5 Choosing a Print Mode ...3-6 Changing the Print Mode Settings ...3-9...
Page 26: Printing A Document
Printing a Document Once you have installed the software, you are ready to print a document — from any Windows application that supports printing, such as Word for Windows — using the MultiPASS printer. Printer options are initially installed using default settings, enabling you to print immediately.
Page 27 Use the appropriate size envelope: US commercial size number 10 or European size DL. Although other envelope sizes might fit in the paper tray, using them may not provide consistent printing results. Avoid using the following types of envelopes. They may cause jams or smears, or may damage your printer: With windows, holes, perforations, cutouts, and double flaps Made with special coated or deeply embossed paper...
Page 28 2. Prepare the envelopes. Arrange the stack of envelopes on a firm surface and press down firmly on the edges to make the folds crisp. Press all the way around the envelopes to remove any curls and expel any excess air. Make sure any curls are removed from the flap of each envelope.
Page 29: Working With Print Options (Windows 95/98)
3. Insert the stack of envelopes into the multipurpose tray until it stops. Align the edge of the paper guide with the left edge of the stack of envelopes. You are now ready to begin printing the envelopes. Working with Print Options (Windows 95/98) This section provides information on setting and changing your printing options if you are using Windows 95/98.
Page 30: Choosing A Print Mode
The following instructions summarise the general procedures for changing printer settings. For detailed information on specific printer options, refer to later sections in this chapter. To change print options: 1. With your document open, click the Print command. (In most Windows applications, this command is on the File menu or toolbar.) 2.
Page 31 2. Under Choose Print Mode, click the predefined print mode that best suits your document. With the initial installation of the software, the following factory- defined print modes are available: Text Click if the majority of your document consists of text. Auto Click to have the system check the contents of the document.
Page 32 Graphics Click if you desire crisp and sharp border distinctions between the colours of your illustrations. Photo Click if you want your images to appear smoother and lifelike in colour. Because the Photo print mode provides a high print quality, expect your print job to take longer to complete. Super Photo Click when you want to make an exact replica of an original photo image.
Page 33: Changing The Print Mode Settings
Changing the Print Mode Settings You can temporarily change the settings for a factory-defined print mode, to print your current document. You can also define and save a custom print mode to fit the needs of a particular print job. Once saved, a custom print mode can be changed and resaved.
Page 34 BJ Cartridge Select the type of cartridge you want to use for printing (such as black, colour, or photo). Greyscale Print Select if you want colour data in your document converted to greyscale monochrome values. Media Type Click the medium on which you want to print your document (such as plain paper or envelope).
Page 35 Print Quality Move the slider to set the desired balance between print speed and print quality. Generally, the higher (or finer) the print quality, the slower the print speed. Halftoning Click the desired halftoning method: Auto Select to have the system automatically use the most appropriate halftoning method based on the different types of image data in your document.
Page 36 Whole Page If you selected Photo Optimiser, select this option to adjust multiple graphic images appearing on a single page. Setting Colour Print Mode Options To ensure colours are printed accurately, you set the following options on the Colour tab in the Properties dialog box. Colour Adjustment Select to adjust the differences between display colours and printed colours.
Page 37 If available, select this option if you want to use the image colour management (ICM) system used by Windows. Colour Balance Move the scroll box to adjust the balance for the listed colours. Move to the right for a darker shade of colour, to the left for a lighter shade of colour.
Page 38 Saving a Custom Print Mode After you change the settings on the Quality and Colour tabs, you can save the print mode for future use. For example, one print mode may be appropriate when printing a Word document, and another when printing a Photoshop graphic.
Page 39: Editing A Custom Print Mode
3. In the Description box, type an internal description of the print mode. 4. Click Save. Adjusting the Order of Displayed Print Modes The factory-defined and custom print mode icons display on the Main tab in a predefined order. If the current order is not convenient for you, you can move the icons, thereby adjusting the display order.
Page 40: Deleting A Custom Print Mode
You cannot permanently change and save the settings for a factory-defined print mode. To edit a custom print mode: 1. In the Printer Properties dialog box, on the Main tab, click the custom print mode that you want to edit. 2.
Page 41: Saving A Custom Print Mode As A File
Saving a Custom Print Mode as a File To keep the number of custom print modes stored on the Main tab to a minimum, you can save a print mode as a file. Once a custom print mode is saved, you can delete the print mode from the list of your saved settings. Anytime you need the print mode, however, you can retrieve the file.
Page 42: Setting Paper Options
Your retrieved print mode appears in the Saved Settings box on the Save tab and in the Choose Print Mode box on the Main tab. Setting Paper Options In addition to choosing the print mode and changing any print quality and colour settings, you can set the following options on the Paper tab in the Printer Properties dialog box.
Page 43 If you want to define your own page size, select Custom. Then, in the Custom Paper Size dialog box, specify the width, height, and unit measure for the size. Normal-size Printing Click if you want to print your document in its actual size, not reducing or enlarging the size of the printing.
Page 44: Printing A Banner
If you want to define your own paper size, select Custom. Then, in the Custom Paper Size dialog box, specify the width, height, and unit measure for the size. Orientation Click the orientation to determine how your document is printed on the page: Portrait to print the contents of your document vertically on the page, or Landscape to print the contents of your document horizontally on the page.
Page 45: Setting Other Print Features
To set your banner printing options and print your banner: 1. From within the application that you used to create the banner, click the Print command. 2. In the Print dialog box, under Print Range, specify the range of the pages to print.
Page 46 Background Printing Click if you want to continue working in your application while your document is printing. Copies Specify the number of copies of the document you want to print. Reverse Order If you are printing a multi-page document, click if you want to print the last page first.
Page 47 Collate If you are printing multiple copies of a multi-page document, click to have all pages of the document print before the next copy of the document is printed. If this option is not selected, each page in turn is printed the number of times needed for the number of copies you specified.
Page 48: Creating Or Changing A Stamp
Stamp If you want your document printed with a watermark stamp, click a predefined stamp. You may want to print your document with a watermark stamp that designates the status of the document. For example, you want to print your document with a stamp that marks the document as confidential or a draft version.
Page 49 None to create a new stamp. 2. Click Stamp Settings. 3. In the Stamp Settings Properties dialog box, specify the features of your stamp on the Text, Colour, and Placement tabs. The graphic on the left illustrates your selected stamp settings. 4.
Page 50 Specifying the Text of a Stamp You define the following stamp options on the Text tab in the Stamp Settings Properties dialog box. Stamp Text Type characters for your stamp. Outline Click the type of border you want around the stamp text, if any. True Type Font Click the type of font you want for your stamp text.
Page 51 Size Click the point size of the font you want for the stamp text. Bold Select if you want to make the stamp text boldfaced. Italic Select if you want to make the stamp text italicised. Setting the Colour of a Stamp You can select a predefined colour from the colour palette, or customise a colour and optionally add it to the palette.
Page 52 To set the colour of the stamp text: Under Palette, click an available colour shown in the colour palette. The selected colour is used for the text of your stamp. To customise a colour: 1. Under Palette, click the colour that is closest to your desired custom colour.
Page 53 Position Click the desired placement on the page. If you want to define your own placement, click Custom. Then in the X-Position and Y-Position boxes, select the X-axis and Y-axis coordinates for the position of the stamp. You can also click the stamp in the page illustration on the left and drag the stamp to the desired position on the page.
Page 54: Setting Default Printer Options
Deleting a Stamp If you decide you no longer use a particular stamp, you can delete it. To delete a stamp: 1. In the Printer Properties dialog box, click the Features tab. 2. In the Stamp box, click the stamp you want to delete. Then click Stamp Settings.
Page 55: Displaying Printer Driver Information
Displaying Printer Driver Information You can review information about your printer driver, such as the version and copyright. To do so, on the Main tab in the Printer Properties dialog box, click About. Working with Print Options (Windows NT) This section provides information on setting and changing your printing options if you are using Windows NT.
Page 56 5. To save the changes and close the Printer Properties dialog box, click To close the dialog box without saving any changes, click Cancel. Choosing a Print Mode When printing a document, you choose a print mode. A print mode specifies print quality and colour settings.
Page 57 2. Under Choose Print Mode, click the predefined print mode that best suits your document. With the initial installation of the software, the following factory-defined print modes are available: Text Click Text if the majority of your document consists of text. Graphics Click Graphics if you desire crisp and sharp border distinctions between the colours of your illustrations.
Page 58: Changing The Print Mode Settings
Super Photo Click Super Photo when you want to make an exact replica of an original photo image. Super Photo is most effective when used in conjunction with the Photo BJ cartridge and high resolution paper. Click OHP if you want to print on transparencies. Draft Click Draft if you would like to print your document quickly but with a lower print quality.
Page 59 4. When you have completed your entries on the Quality and Colour tabs (and optionally the Save tab), click OK or Cancel to close the dialog box. If you did not save your settings on the Save tab: Click OK to save your settings temporarily to print only the current document;...
Page 60 BJ Cartridge Click the type of cartridge you want to use for printing: Colour/Black Click when you are using the colour or black BJ cartridge. Photo Colour Click when you are using the Photo BJ cartridge. Print Quality Move the slider to set the desired print quality between Fast and Fine to choose the best balance between print speed and print quality.
Page 61 Colour Adjustment Select to adjust the differences between display colours and printed colours. Colour Balance Move the slider to adjust the balance for the listed colours. Move the slider to the right for a darker shade of colour, to the left for a lighter shade of colour.
Page 62 Output Style Click whether to print accurate, natural-looking intermediate colours, or vivid, brilliant primary colours. Brightness Adjust the overall darkness of the intermediate colours without changing the coloration for pure white and pure black: Light Click if you do not want to adjust the brightness. Normal, Dark, or Very Dark Click for an overall darker appearance.
Page 63 Saving a Custom Print Mode After you change the settings on the Quality and Colour tabs, you can save the print mode for future use. For example, one print mode may be appropriate when printing a Word document, and another when printing a Photoshop graphic.
Page 64: Editing A Custom Print Mode
3. In the Description box, type a description of the print mode. This description appears on the Main tab when your print mode is selected. 4. Click Save. Adjusting the Order of Displayed Print Modes The factory-defined and custom print mode icons display on the Main tab in a predefined order.
Page 65: Deleting A Custom Print Mode
You cannot permanently change and save the settings of a factory-defined print mode. To edit a custom print mode: 1. In the Printer Properties dialog box, on the Main tab, click the custom print mode you want to edit. 2. Click Change. 3.
Page 66: Saving A Custom Print Mode As A File
Saving a Custom Print Mode as a File To keep the number of custom print modes stored on the Main tab to a minimum, you can save a print mode as a file. Once a custom print mode is saved, you can delete the print mode from the list of your saved settings. Anytime you need the print mode, however, you can retrieve the file.
Page 67: Setting Paper Options
5. Click OK. Your retrieved print mode appears in the Saved Settings list on the Save tab and in the Choose Print Mode box on the Main tab. Setting Paper Options In addition to choosing the print mode and changing any print quality and colour settings, you can set the following options on the Paper tab in the Printer Properties dialog box.
Page 68 The selected paper should be identical to the paper size specified within the Windows NT application from which you want to print. Enlarge/Reduce Click to enlarge your document’s printing size by up to 400 percent or reduce it to as low as 10 percent of the original document size. For detailed information, see the “Using the Enlarge/Reduce Option”...
Page 69 There are two ways to enlarge or reduce your document. You can either specify a different paper size from the one specified in the software application, or you can specify the rate of enlargement or reduction of the document size. To enlarge or reduce by changing the printing paper size: 1.
Page 70 The MultiPASS printer cannot print on the first sheet of banner paper. As a result, when printing, you must always allocate one sheet more than the length of your actual banner. The banner can be a maximum of five actual printed pages (for a total of six pages, including the first sheet on which the banner cannot be printed).
Page 71: Setting Default Printing Options
6. In the Properties dialog box, on the Quality tab, select Plain Paper in the Media Type list. Then click OK. 7. In the Printer Properties or Printer Default dialog box, on the Paper tab, select your banner paper size in the Paper Size list. Then select Banner Printing.
Page 72 5. Under Change “Auto Feeder” Setting, click the paper size you want to assign. To save your changes and close the dialog box, click OK. To close the dialog box without saving your changes, click Cancel. The General, Ports, Scheduling, Sharing, and Security tabs provide standard Windows options for your printer driver.
Page 73: Displaying Printer Driver Information
Displaying Printer Driver Information You can review information about your printer driver, such as the version and copyright. To do so, on the Main tab in the Printer Properties dialog box, click About. Chapter 3 Printing with the MultiPASS Printer 3-49...
Page 74: Using The Desktop Manager
Using the Desktop Manager This chapter provides an overview of the basic features of the Desktop Manager. For detailed information and instructions on Desktop Manager tasks, refer to later chapters in this guide. Desktop Manager: an Overview ... 4-2 Features of the Desktop Manager Window ... 4-3 Understanding Desktop Manager Folders ...
Page 75: Desktop Manager: An Overview
Desktop Manager jobs. To start the MultiPASS Desktop Manager: 1. On the Windows desktop, click Start, and then point to Programs. 2. In the Programs menu, point to Canon MultiPASS Suite, and then click MultiPASS Desktop Manager. 4-2 Using the Desktop Manager...
Page 76: Features Of The Desktop Manager Window
To close the Desktop Manager: On the File menu, click Exit. When you exit the Desktop Manager, you close only the Desktop Manager window. Any documents you have set up to PC fax or print remain active. The MultiPASS Status Monitor and the Send Fax Manager, which track the progress of your active jobs, also remain open and active.
Page 77 Some of the menu commands are also available on shortcut menus, which are displayed by clicking the right mouse button in the Desktop Manager window. Document Toolbar The Document toolbar provides quick access for performing manipulation tasks with a selected document. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed.
Page 78 Folders List The folders list contains folders that store your documents. The list contains both system-defined folders, which were automatically created when you installed the software, and user-defined folders, which you create as you need them. Work Area The work area appears to the right of the folders list and displays the documents contained in the open folder.
Page 79: Understanding Desktop Manager Folders
If a document is dragged to a button that cannot perform the task, the mouse pointer displays as a No icon (a circle with a diagonal bar drawn through it). Select a document in a folder, and then click a button. This method activates the command for the selected document, as though the document had been dragged to the button.
Page 80 With the exception of the Trash folder, only the Desktop Manager can place documents in system-defined folders, based on faxes sent or received, or images scanned. You can rename, copy, move, delete, or manipulate documents in these folders. The system-defined folders, including the Trash folder, cannot be deleted or renamed.
Page 81: User-Defined Folders
Trash Folder The Trash folder stores all the documents you remove from the other folders. Once a document is moved to the Trash folder, it remains there until you delete it. You can fax, print, or open documents in the Trash folder. User-Defined Folders You can create an unlimited number of folders for your own use in the Cabinet.
Page 82: List View
Document View allows you to work with an individual document at the page level: scrolling pages, removing a page, splitting a document, or merging two or more documents into a single document. You can rearrange the document thumbnails within the work area as needed by simply dragging them to the desired location.
Page 83 The icon designates the document type as fax, scan, or modified. A modified document is a document where the fax cover page has been removed, a scanned document that has been annotated, or a multi-page document that has been split into multiple documents. Documents displayed in List View cannot be manipulated as in Document View, such as by splitting a document or merging two or more documents.
Page 84 With the installation of the MultiPASS Desktop Manager, the MultiPASS Toolbar displays on the Windows desktop. For information and instructions, see the “Scanning with the MultiPASS Toolbar” section in Chapter 6, “Scanning.” Chapter 4 Using the Desktop Manager 4-11...
Page 85: Chapter 5 Pc Faxing
This chapter provides information and instructions for sending and receiving a fax, setting up the Address Book, and designing your own fax cover page. Faxing with Your Computer ...5-2 Sending a Fax from Your Computer (PC Faxing) ... 5-2 Specifying a Fax Recipient ... 5-5 Defining Send Fax Options ...5-7 Processing the Fax ...5-9 Creating a Fax Memo ...
Page 86: Faxing With Your Computer
Faxing with Your Computer You can use the Desktop Manager, with your MultiPASS printer, to send and receive faxes. You can also set up an Address Book, containing fax and email information for people to whom you often send faxes, and design your own fax cover page.
Page 87 (such as Word), click the Print command. (In most Windows applications, the command is on the File menu or toolbar.) 2. In the Print dialog box, select Canon MultiPASS Fax as your printer in the Printer list, and then click OK.
Page 88 For a onetime recipient, enter the name and fax number or email address in the First Name, Last Name, Fax, and Email Address boxes. For an entry listed in your address book, click the applicable name in the To list box, and then click Add. 4.
Page 89: Specifying A Fax Recipient
To hold the fax indefinitely, preserving all fax options, click Hold. This option is not available for sending email. To close the dialog box without sending the fax, cancelling the specified fax options, click Cancel. Specifying a Fax Recipient To send a fax, you must insert the required recipient information in the Send Fax dialog box.
Page 90 Including a Fax Recipient from the Address Book The To list box displays all recipients which have been set up in the Address Book. You can include one or more recipients by selecting the name and clicking Add. Selected names display in the Recipients list box and appear disabled in the To list box.
Page 91: Defining Send Fax Options
For a onetime recipient, you must select the Use Outside Dialling Prefix option in the Send Fax dialog box if you need to use a prefix (such as 9) to access an outside line. For a recipient from the Address Book, if you selected the Use Outside Dialling Prefix option in the New Entry or New Recipient dialog box used to create their entry, you do not need to select Use Outside Dialling Prefix.
Page 92: Attaching A Cover Page
Attaching a Cover Page As desired, you can attach a cover page to your fax. The Desktop Manager contains a library of predefined fax cover pages, each providing a different style for both business and personal use. In addition, you can design your own cover page using the MultiPASS Cover Page Designer and add it to the library.
Page 93: Processing The Fax
Deleting the Fax After Sending If the Delete After Sending option is selected, the fax is automatically deleted after it has been successfully transmitted. This option makes it easy to keep your computer free of unneeded documents, thereby maximising your available disk space. If this option is not selected, the fax is automatically moved from the Send Fax Manager to the Sent Fax folder after transmission.
Page 94 In the Select Send Preference dialog box, specify your desired sending mode, and then click OK. Sending the Fax Later If you prefer to send the fax later, you can specify the date and time to send it by clicking Send Later. In the Send Later dialog box, select the desired transmission date and time from their respective lists, and click OK.
Page 95: Creating A Fax Memo
Holding the Fax You can place a fax document on hold at any time prior to sending it. The held fax is sent to the Send Fax Manager with no specified transmission time. Any fax information you entered — such as recipients or cover page information —...
Page 96: Receiving A Fax
Revise the Sender name and phone number as necessary. Click Delete After Sending to delete the fax after it is successfully transmitted. 3. After completing the entries in the Send Fax dialog box, process the fax: To send the fax immediately, click Send Now. To send the fax at a later time and date, click Send Later.
Page 97 If Your Computer Is Turned On If your computer is turned on when the MultiPASS printer receives a fax, the Desktop Manager handles the fax using one of the following methods, based on how you defined your setup options: Print the fax directly from the MultiPASS printer You can set the MultiPASS printer to automatically print incoming faxes and not upload them to the Desktop Manager.
Page 98: Using The Fax Log
2. Open the Desktop Manager. Faxes are automatically moved to the In Box folder in the Desktop Manager. Using the Fax Log The Fax Log contains a list of fax activity (faxes sent and received). Each fax lists historical information, such as transmission status, date and time the fax was sent or received, the recipient of the fax, and the number of pages.
Page 99: Working With Jobs In The Send Fax Manager
To print the Fax Log: 1. In the Fax Log dialog box, click Print. 2. In the Print dialog box, specify the desired print options and click OK. This report provides you with a hard copy of the Fax Log information. To delete an entry in the Fax Log: 1.
Page 100 View a PC fax that has been scheduled for sending later, held, or has failed Delete a job that is not active. To display the Send Fax Manager: Do one of the following: In the Desktop Manager, click Send Fax Manager on the Tools menu or toolbar.
Page 101: Job Status
Menu Bar The menu bar contains the commands that enable you to perform the various Send Fax Manager tasks. Many of the commands can also be accessed using their corresponding button on the toolbar. Toolbar The toolbar provides quick access for performing certain Send Fax Manager tasks.
Page 102 Queued A queued job is a job waiting to be PC faxed. Queued jobs are processed in chronological order. Scheduled A scheduled job is a PC fax you specified to send at a later time. Failed/Will Retry A PC fax job receives this status if: The MultiPASS printer is busy with another task, and unable to transmit the PC fax The receiving fax line is busy.
Page 103: Viewing A Job
To stop a job: 1. In the Send Fax Manager, select the job you want to stop. To stop all the jobs, click Select All on the Edit menu. 2. Once you have selected the desired job, click Stop on the Edit menu or toolbar.
Page 104: Setting Up The Address Book
To view a document: Do one of the following: Click the job you want to view. Then click Open Document on the Fax menu or toolbar. Double-click the job. Deleting a Job You can delete any job other than the Active job. To delete a job: 1.
Page 105: Working With Address Book Entries
Address Book entries are listed with the information you entered for each contact, such as first and last name and fax number. You can sort the entries in the list based on the desired information, such as the last name. The status bar displays additional information for a selected Address Book entry, based on whether the selected entry is an individual entry or group entry.
Page 106: Sorting The Address Book
Group A group entry identifies two or more individual Address Book entries to whom you repeatedly send the same PC fax. For example, you may want to set up a group to include those individuals involved in a particular business project. When you specify the group entry as the fax recipient on your PC fax, the PC fax is sent to each individual in the group.
Page 107 2. In the Individual Entry dialog box, enter or change the following information: First name, last name Phone number, fax number, and email address Whether your primary preference is to use this listing for faxing or email Company name (if you want the information available for a fax cover page) Title, address, and comments (as an internal reference) Chapter 5...
Page 108 Use Outside Dialling Prefix (Depending on the location of your fax recipient, you may need to use the dialling prefix defined during installation or setup to access an outside line.). 3. Save your entry: If adding a new entry, click Add. If editing an existing entry, click Replace.
Page 109: Adding And Editing A Group Address
Adding and Editing a Group Address A group address consists of previously set up addresses, either individual addresses or other group addresses. When adding a new group, you assign a name to the group, and then select previously defined addresses from the Address Book to include in the new group.
Page 110: Printing The Address Book
4. Repeat step 3 for each individual or group you want to add to this group. 5. To remove an entry from the group, click the name in the group list, and then click Remove. 6. Enter any desired internal reference comments for the group in the Comments box.
Page 111: Importing The Address Book
1. With the Address Book open, click Print. 2. In the Print dialog box, specify your print options and click OK. This report provides you with a hard copy of your Address Book information. Importing the Address Book You may have an existing address book, created by another application, containing the entries you want to use for the Address Book in the Desktop Manager.
Page 112 In addition, if the file fields in the address book that you want to import are in a different order, you can change the order that the MultiPASS Address Book reads the fields. This prevents you from having to manually edit your address book file to get the file fields in the right order.
Page 113: Exporting The Address Book
4. In the Import/Export File Fields dialog box, select the address fields you want to import from the Address Book Fields list: In the Address Book Fields box, select the field, and then click Add. To remove a field, in the File Fields list box, click the field, and then click Remove.
Page 114 If you want to have address information separated by commas, select to export to the .CSV file format. If you want to have the address information in the text file separated by tabs, select to export to the .TXT file format. When you export a file from the Address Book, you can use the Import/ Export File Fields dialog box to specify the order that you want the file fields to appear in your saved file.
Page 115: Designing A Fax Cover Page
5. Select the address fields you want to export from the Address Book Fields list box: Select the field in the Address Book Fields box, and then click Add. To remove a field, in the File Fields box, click the field, and then click Remove.
Page 116: Using The Cover Page Designer
To close the Cover Page Designer: In the Cover Page Designer window, click Exit on the File menu. Using the Cover Page Designer This section provides an overview on the basics for using the Cover Page Designer. Detailed instructions for using each of its various commands and components are covered in later sections of this chapter.
Page 117 File Toolbar The File toolbar provides you quick access to commands needed to open, save, copy, print, and zoom a fax cover page. Open Print Save Copy Image Palette The Image palette provides you quick access to commands needed to select, move, zoom, or annotate a fax cover page.
Page 118: Creating A New Cover Page
Selection Rectangle Data Fields (Variables Bin) The Data Fields list contains the fields of information you may want to include on the fax cover page. When you use the cover page with the Desktop Manager, these fields are automatically filled in with the appropriate information for a specific fax transmission.
Page 119 Importing a Cover Page Layout You can create the layout for a cover page in another application (such as Word for Windows, Paint, or Photoshop) and then import it as a TIFF file into the Cover Page Designer. Once imported, you can add the data fields and edit any layout features as if you originally created the cover page layout in the Cover Page Designer.
Page 120 When selecting a font, font size, a colour, or special effect, keep in mind that it affects the entire text contained in the box. If you change any of the attributes while editing text, or while the text box is selected, it changes all the text in the box.
Page 121 Adding Stamps You can insert either a text or graphic image stamp on your cover page. The Desktop Manager contains a library of available stamp images, stored as BMP files, that were installed with the Desktop Manager software. Additionally, you can add special graphics (such as a company logo or personal signature) into the stamp library, provided the graphic is saved in a BMP format.
Page 122 3. Click the mouse at the location where you want to place the graphic in the layout area. 4. Adjust the size of the stamp as desired. To do so, select the stamp in the layout area and drag any sizing handle. Creating a Text Stamp You can also create and use a text stamp on your cover page.
Page 123 In the Font dialog box, specify your desired font type, style, size, and effects. Then click OK. 5. Click OK in the Text Stamp Edit dialog box to close the dialog box. 6. Click OK again in the Select Stamp dialog box to close the dialog box and save the text stamp.
Page 124: Setting Preferences
2. In the Select Stamp dialog box, click the stamp you want to remove, and then click Delete. 3. When the confirmation message displays, click Yes. 4. In the Select Stamp dialog box, click OK to save your changes and close the dialog box.
Page 125 Click the Automatically Fit Window to Image option to automatically resize the window to your image when you make any change. Click High Quality When Zooming to maintain a high display quality when your document or cover page is magnified. 3.
Page 126 Resizing a Field With the exception of the Memo field, most of the variable fields consist of a single line of text. If the variable information to be placed in the field is longer than the field size, the text does not automatically wrap onto the next line.
Page 127 3. In the Font dialog box, select the appropriate text attributes. (Notice that a sample of your selections is displayed in the Sample box.) 4. Click OK to apply the settings. To change text colour: 1. In the layout area, select the fields you want to change. 2.
Page 128 You can also centre the fields horizontally with one another, in a row, or vertically with one another in a column. To align fields: 1. Select the two or more fields you want to align. 2. Point to Align on the Annotation menu. Then select the desired alignment.
Page 129 2. On the Straighten toolbar, click the Rotate Clockwise or Rotate Counter Clockwise button to rotate the crosshairs until it aligns with the layout image. 3. Click the Straighten button to have the system adjust the layout image to its properly aligned position. Adjusting the Display The Cover Page Designer provides you with different levels of magnification allowing you to work at the most comfortable size.
Page 130 To scroll through a zoomed cover page: 1. Click Show Navigator on the View menu. The Navigator window opens in the right corner of the screen. Inside the Navigator, a white rectangle indicates the area of your cover page that is currently in view. 2.
Page 131 To crop a cover page: 1. Select the area of the cover page to which you want the entire cover page to conform. 2. Click Crop Inplace on the Edit menu or toolbar. To flip a selected area of a cover page: 1.
Page 132: Making Image Adjustments
Half Tone: Simulates the tonal range of an image with a precise pattern of lines and dots. Text Enhance: Images are greyscale images (8 bits per pixel) converted to binary images (1 bit per pixel) using Canon ImageTrust technology. Making Image Adjustments Adjustment features allow you to make adjustments to the cover page including contrast, brightness, sharpness, and cleanup.
Page 133: Adjusting Brightness And Contrast
Image adjustment options are only available when you select True Colour or Greyscale as your image type. Adjusting Colour and Colour Level Automatically You can have the system automatically adjust the colour and colour level for better viewing with your computer monitor or other output device. To adjust the colour level automatically: Click Auto Level on the Adjust menu to adjust the colour level of your cover page.
Page 134 In the Brightness and Contrast dialog box, the original cover page appears on the left of the dialog box. As you modify the cover page, you can see the results in the image on the right. 3. Move the Brightness slider to the left to make the cover page darker, to the right to make the cover page brighter.
Page 135 To adjust the colour balance: 1. Select the cover page or a portion of the cover page. 2. On the Adjust menu, click Colour Balance. 3. In the Colour Balance dialog box, move the Red, Green, and Blue sliders to the left for less colour, to the right for more colour. As you modify the cover page, you can see the results in the cover page on the right.
Page 136 Setting the Black Point and White Point If you are not satisfied with the results of the Auto Level or Brightness & Contrast features, you may want to first manually define the contrast range of the cover page by setting the image highlight and shadow points, or the black point and white point.
Page 137: Blurring An Image
6. Click White Point. 7. Move the pointer over the Original thumbnail. As you move the pointer over the cover page, the white value, expressed as a percentage of the current pixel, appears to the left of the White Point button. 8.
Page 138: Sharpening An Image
As you move the slider, the adjustments appear in the Current thumbnail. 4. Click OK to accept the changes. Click Cancel to abandon the changes. Sharpening an Image You can sharpen a cover page to increase the difference between colour values of adjacent pixels, sharpening the appearance of a colour or greyscale cover page.
Page 139: Removing Noise
Removing Noise You can remove noise or distortions from the cover page. The Remove Noise filter averages the colour values of adjacent pixels. To remove noise: 1. On the Adjust menu, point to Advanced, and then click Remove Noise. 2. Drag the Removal slider to the left to remove less noise, to the right to remove more noise.
Page 140 2. On the adjust menu, point to Advanced, and then click Remove Moire. 3. In the Angle box, enter the angle of the moire lines to be removed. 4. Drag the Remove Moire slider to the left to remove less, to the right to remove more.
Page 141 2. On the Adjust menu, point to Advanced, and then click Remove JPEG Artifacts. 3. In the Remove JPEG Artifacts dialog box, drag the Removal slider to the left to remove less, to the right to remove more. As you make changes to the cover page, your changes appear in the current thumbnail.
Page 142 2. On the Adjust menu, point to Advanced, and then click Remove Show- Through. 3. In the Remove Show-Through dialog box, use the Range slider to adjust Removal slider sensitivity according to the contrast of the pixels showing through to the background. If there is a wide range between colour, move the Range slider to the right.
Page 143 Removing Dust Even if you have carefully cleaned the original cover page, there may be some dust on the image. Dust leaves small spots on your image, usually one or two pixels in size. You can easily remove dust or any small speckles from an image, by blending the colour of the dots with the adjacent pixels.
Page 144 Moving the slider to the right blends the dust more with the background colour that surrounds the dust. As you drag the Removal slider, your changes appear in the Current thumbnail. You can compare the changes to the Original thumbnail. You can also use the zoom buttons to magnify the thumbnails.
Page 145: Adding Annotations To Your Cover Page
4. Drag the slider to the left to remove less noise, to the right to remove more noise. As you drag the slider, your changes appear in the Current thumbnail. You can compare the changes to the Original thumbnail. You can also use the zoom buttons to magnify the thumbnails. 5.
Page 146: Removing An Annotation
2. Edit the text as needed. 3. Click anywhere outside the sticky-note to save your changes. To change the font and colour: 1. Select the sticky-note. 2. To set font properties for the text, on the Annotations menu, click Select Font.
Page 147: Opening And Modifying A Fax Cover Page
application which supports a Paste option. When you copy a field or graphic item, it is placed in the clipboard. To copy a field or graphic element: With the element to be copied selected, click Copy on the Edit menu or toolbar.
Page 148: Reverting To The Last Saved Version
Adjust the cover page layout. Adjust the document size and type. Make image adjustments. Add additional annotations. 4. Click Save on the File menu to save your changes. Reverting to the Last Saved Version If you are dissatisfied with changes that you have made to your cover page, you can discard them and return to the last saved version.
Page 149 To rename a cover page: 1. In the Desktop Manager, on the Tools menu, point to Cover Pages. Then click Manage Cover Pages. 2. In the Manage Cover Page List dialog box, select the cover page you want to rename and click Rename. 3.
Page 150: Deleting A Cover Page
Deleting a Cover Page You can delete a cover page that you no longer need from the Desktop Manager. To delete a cover page: 1. In the Desktop Manager, on the Tools menu, point to Cover Pages. Then click Manage Cover Pages. 2.
Page 151: Setting Up Multipass Fax In Your Email Application
3. In the Mail dialog box, on the General tab, click Properties. 4. In the Properties dialog box, click Add. 5. In the Add Service to Profile dialog box, click Canon MultiPASS Fax. Then click OK. The MultiPASS Fax Address Book is available to your email application for sending a message as a fax.
Page 152: Receiving A Fax
Receiving a Fax Once you have set up MultiPASS Fax in your email application, incoming faxes are automatically received in your email application in the Inbox folder (unless you set the MultiPASS printer to print faxes instead). When you reply to a received fax in your email application, the response is sent as a fax to the original sender.
Page 153: Chapter 6 Scanning
This chapter provides information and instructions for scanning with your MultiPASS printer. Scanning Overview ...6-2 Features of the ScanGear Window ...6-2 Scanning with the Desktop Manager ...6-4 Scanning from a Windows Application ...6-5 Setting the Preview Scan Options ...6-6 Setting the Scan Mode ...6-6 Setting the Scan Resolution ...6-8 Setting Preferences ...
Page 154: Scanning Overview
Scanning Overview You can use the MultiPASS printer to scan documents from the Desktop Manager, or from any TWAIN-compliant Windows application. When you scan a document in the Desktop Manager, the ScanGear window displays, allowing you to set certain scanning options and conditions.
Page 155 Toolbar Scan Tabs Preview Area Status Bar Toolbar The toolbar provides buttons for performing certain tasks when scanning. In circumstances where a task is not possible, the toolbar button is unavailable, appearing dimmed. Move Clear Image Preview Crop Preview Area The preview area displays a preview image of the document you scan.
Page 156: Scanning With The Desktop Manager
Scan Tabs The Scan tabs provide adjustment options when performing a preview or final scan. Status Bar The status bar displays information on the scan process status. This information can include the scan mode, scan resolution, size (width and height), and the resulting file size of the scanned image. Displaying Information About the Scan Driver You can display version and copyright information about the scan driver using the About dialog box.
Page 157: Scanning From A Windows Application
2. In the Desktop Manager, click Scan on the Tools menu or toolbar. 3. In the ScanGear window, specify the appropriate preview scan options for your document as necessary, such as Scan Mode, Scan Resolution, Preferences, Page Size, and Black and White options (if applicable).
Page 158: Setting The Preview Scan Options
In some applications, the appropriate command may be listed as Acquire or Acquire Image. 3. In the ScanGear window, specify the following preview scan options for your document as necessary: Scan Mode, Scan Resolution, Preferences, Page Size, and Black and White Options (if applicable). 4.
Page 159 Each pixel contains 24 bits. Text Enhance Text enhanced images are greyscale images (8 bits per pixel) converted to black and white (1 bit per pixel) using Canon ImageTrust technology. To set the scan mode: 1. Click the Main tab.
Page 160: Setting The Scan Resolution
2. In the Scan Mode list, select the desired option. Setting the Scan Resolution You can set the resolution of a scanned image based on the selected output device. This resolution becomes the base on which changes to image size and scale are calculated.
Page 161 Creating a Custom Resolution You can define a custom resolution, change an existing custom resolution, or delete a previously defined custom resolution. To create a custom scan resolution: 1. In the Scan Resolution list, click Custom. 2. In the Custom Resolutions dialog box, type a name for your custom resolution setting.
Page 162: Setting Preferences
2. In the Custom Resolutions dialog box, in the Name list, select the custom resolution setting you want to delete. 3. Click Remove. 4. Click OK to remove the resolution setting. Click Cancel to close the dialog box without removing the custom resolution setting.
Page 163 To set a preference: On the Preferences tab, click the desired preference check box. You can select from the following options: Text Enhance This option is designed for use with OCR (Optical Character Recognition) software. This setting increases the contrast in black and white scanning to promote the accurate recognition of characters in OCR software.
Page 164: Setting Paper Size
1. Click the Change Monitor Profile button. 2. In the displayed monitor list, select your monitor. If your monitor is not listed, select Canon’s RGB v.1.10. Setting Paper Size You select a paper size that corresponds to the size of your source document.
Page 165 2. In the Paper Size list, select the desired option. To set a custom paper size: 1. Click the C80/C70 tab. 2. In the Paper Size list, select Custom. 3. In the Units list, select the unit of measure by which you want to define your custom size.
Page 166: Setting Black And White Options
4. In the Width and Length text boxes, enter the dimensions of your source document. Setting Black and White Options If you select black and white as your scan mode, you can also select one of the following black and white options from the C80/C70 tab: Threshold The Threshold option provides a high contrast evaluation of the image in terms of blacks and whites only.
Page 167: Adjusting The Preview Image For Final Scan
Adjusting the Preview Image for Final Scan Once an image has been previewed, you can adjust it, as necessary, for the final scan by changing its selection size, its output size, aspects of its orientation, or aspects of its tone. For information on adjusting the tone of the preview image, see the “Adjusting the Preview Image Tone”...
Page 168: Adjusting The Selection Size
Displaying Rulers To work precisely with a preview image, you can display rulers on the top and left borders of the preview area. The rulers display based on what you have set as the unit of measure on the Main tab. To display rulers: On the toolbar, click Rulers.
Page 169: Moving An Image
2. If you want to preserve the current proportions of the image, click the Keep Proportions button. 3. To draw the selected area, click Crop on the toolbar and drag the mouse diagonally across the area of the image in the preview window you want to select.
Page 170: Mirroring An Image
To reverse the tone of an image: On the toolbar, click Negative/Positive. Mirroring an Image By mirroring an image, you can create an alternate version. For example, you can create an alternate version of your company logo. To create a mirror image of the preview image: On the toolbar, click Mirror.
Page 171: Adjusting The Preview Image Tone
Adjusting the Preview Image Tone The tone of an image is its shading and combination of colours. Adjusting greyscale tones can enhance the contrast of a greyscale image. You can produce a wide range of visual effects in your preview image by adjusting the different settings on the Tone tab.
Page 172: Correcting The Image Tone Automatically
Tone Toolbar Using the buttons on the toolbar, you can access settings which affect different aspects of image tone, and give you great flexibility in manipulating your image tone before scanning the image. Auto Tone Contrast/ Brightness Tone Graph Viewing the tone graph gives you more detail about the tone setting. The shape of the tone graph changes to reflect the selected channel’s current tone settings.
Page 173: Adjusting Contrast And Brightness
The image in the preview area reflects your selection. Adjusting Contrast and Brightness You can adjust the contrast and/or brightness of an image. To adjust the contrast or brightness of an image: 1. On the Tone tab, click the Contrast/Brightness button. Chapter 6 Scanning 6-21...
Page 174: Changing Gamma Curve Values
2. If you are working with a colour image, select the appropriate colour channel. 3. Move the Contrast and Brightness sliders to the left for less contrast or brightness, and to the right for more contrast or brightness, until the desired contrast is achieved.
Page 175 For example, if you are scanning a photograph that has many dark tones, simply adjusting the brightness and contrast may not improve the image as effectively as adjusting the Gamma value. To adjust the gamma value of an image: 1. On the Tone tab, click the Gamma button. 2.
Page 176: Adjusting Histogram Tone Levels
Adjusting Histogram Tone Levels You can use a histogram tool to adjust the tone shadow for the preview image. Using the Black-point, Mid-point, and White-point buttons, you can sample the respective tone in the preview image and base the image tone settings on the sampling.
Page 177 When you adjust the midpoint, all tones in the image between the black- point and the white-point are adjusted to the selected mid-point. When you adjust the white-point, all tones in the image lighter than the selected white-point are adjusted to white. When you find a combination of tone settings you like, you can save the settings in a file and use it in future scanning sessions.
Page 178: Using Tone Curves
To open a previously saved tone: 1. Click Load. 2. In the Open dialog box, select the file name for the tone setting you want to load and click Open. Using Tone Curves You can use predefined tone curves to automatically correct the most common problems with images: overexposure, underexposure, or too high or too low a contrast.
Page 179: Adjusting Contrast/Brightness For Black And White Scan Mode
3. To automatically compensate for common problems in an image, select one of the options from the list. To return to the system default selection: Click Reset. To save a setting (for example, a particular colour channel and curve): 1. Click Save. 2.
Page 180 If you use threshold as your scan option, since it is by definition a high contrast image mode, you can only adjust the brightness of the preview image. To adjust the brightness or contrast for a black and white image: On the C80/C70 tab, under Black and White Options, use the available slider to adjust the brightness or contrast.
Page 181: Increasing The Speed Of The Scan Process
Increasing the Speed of the Scan Process Based on the scan option you chose on the Main tab, you can increase the speed of the scan process. However, if you choose to do so, the image quality may not be as high. To increase the speed of the scan process: On the C80/C70 tab, under Scan Options, click the following: Select Use Fast Colour Option if you selected Colour on the Main tab...
Page 182 The Fax, Mail, Scan Text, Scan Photo, and Custom buttons enable you to scan a document or image to a particular destination. For example, you may want to scan a document, and immediately send it as a fax or attach it to an email message.
Page 183 If the ScanGear window does not appear, skip to Step 4. 4. When the MultiPASS printer begins to scan the document, the MultiPASS Toolbar dialog box displays the progress of the scan activity. Based on your Toolbar settings, a preview of the scanned image may appear in the Toolbar dialog box.
Page 184: Changing The Options For The Scan Buttons On The Toolbar
Changing the Options for the Scan Buttons on the Toolbar In the Toolbar settings, you can define certain features associated with the scan buttons on the Toolbar. These features include scan settings that the Toolbar uses automatically to produce the scanned image. These settings are defined independently for each scan destination available, such as scan to fax or scan to mail.
Page 185 3. On the appropriate tab, make your preferred changes. 4. Click OK to save the changes. Click Cancel to close the Toolbar Settings dialog box without saving the changes. Defining the Scan Button Options On the applicable tab in the Toolbar Settings dialog box, you can change the following options: Chapter 6 Illustration of Custom...
Page 186 Show This Button on Toolbar Select this option to display the button associated with this scan destination on the Toolbar. If this option is cleared, the button does not appear on the Toolbar. Link To On the Fax tab, this option displays the MultiPASS fax driver that is used to send your scanned document as a fax.
Page 187 Paper Size Click the physical size of the image being scanned, such as letter or business card size. You can also define a custom paper size. For details, see “Defining a Custom Paper Size” later in this section. Width and Height Based on the paper size you selected, the corresponding width and height display.
Page 188: Changing Toolbar Settings
Defining a Custom Paper Size 1. On the applicable tab, in the Paper Size box, click Custom. 2. Click the unit of measure by which you want to define your custom paper size. 3. In the Width and Height boxes, enter the dimensions of your custom paper size.
Page 189 3. Specify your changes. 4. Click OK to save the changes. Click Cancel to close the Toolbar Settings dialog box without saving the changes. Defining the Toolbar Settings You can define the following options on the Toolbar Settings tab. Chapter 6 Scanning 6-37...
Page 190 When Scan Push Button Pressed You define the desired action that occurs when you push the scan button on your MultiPASS printer. In the When Scan Push Button Pressed box, click the desired action. For example, you can set the button to display the Toolbar, or to send the scanned document to a particular destination, such as fax.
Page 191: Performing Other Toolbar Tasks
Performing Other Toolbar Tasks This section describes other tasks you can perform with the Toolbar, such as opening the Desktop Manager. Opening the Desktop Manager You can open the Desktop Manager on the Toolbar, opening either the Desktop Manager main window or a specific area of the Desktop Manager. To open the Desktop Manager: Do one of the following: On the Toolbar, click Desktop Manager.
Page 192: 6-40 Scanning
In the Toolbar Settings dialog box, click the Desktop Manager tab, and then click one of the following: Fax Setup Click to set the preferences, send fax, receive fax, and speed dial options. Address Book Click to set up the address information for each of your business and personal contacts.
Page 193 Hiding and Displaying the Toolbar If the Toolbar displays on the Windows desktop, you can hide it but still retain the Toolbar icon on the Windows taskbar. If the Toolbar appears only as a minimised icon, you can display Toolbar on the Windows desktop.
Page 194 Displaying Information About the Toolbar You can display version and copyright information about the Toolbar. 1. On the Windows taskbar, right-click the Toolbar icon. 2. On the displayed menu, click About. As an alternative for performing some of the tasks described for the Toolbar (such as scanning to a particular destination), you can use the Toolbar menus.
Page 195: Chapter 7 Working With Documents In The Desktop Manager
Working with Documents in the This chapter contains information and instructions for managing, manipulating, and annotating your documents in the Desktop Manager. ❑ Managing Your Documents in the Desktop Manager ...7-3 Selecting Documents in the Desktop Manager ...7-3 Printing a Document in the Desktop Manager ...7-4 Creating a Folder ...7-4 Moving a Document ...7-5 Copying a Document ...7-6...
Page 196 Reverting to the Last Saved Version ..7-62 Printing the Document ... 7-62 Adjusting the MultiPASS Viewer Default Options ... 7-64 7-2 Working with Documents in the Desktop Manager Chapter 7...
Page 197: Managing Your Documents In The Desktop Manager
Managing Your Documents in the Desktop Manager Once you send a PC fax, receive a fax, or scan an image, the resulting document is available in the Desktop Manager. You can perform a variety of tasks with your documents, as described in this chapter. Selecting Documents in the Desktop Manager To work with a document, you select it in the open folder, while in either Document View or List View.
Page 198: Printing A Document In The Desktop Manager
Printing a Document in the Desktop Manager You can print a document from any folder in the Desktop Manager. 1. In either Document View or List View, do one of the following: Click the document you want to print to select it. Then, click Print on the File menu.
Page 199: Moving A Document
To create a new folder: 1. In the Desktop Manager, click the Cabinet. If you want to store a folder within a folder, click the applicable folder. 2. Click New Folder on the File menu. 3. In the MultiPASS Create Folder dialog box, type a name for the new folder and click OK.
Page 200: Copying A Document
To move a document: 1. In either Document View or List View, open the folder containing the document you want to move. 2. Drag the document to the desired folder. In Document View, the document is placed in the first available grid space; in List View, in the appropriate sort order.
Page 201: Deleting A Document Or Folder
Whenever you attempt to rename a folder or document, the system verifies whether the new name is unique. In the event of a conflict, the system alerts you of the conflict. A folder or document name can contain blank spaces. To rename a document: Do one of the following: ❏...
Page 202: Restoring A Deleted Folder Or Document
To delete a document or folder: Click the document or folder you want to delete. Then do one of the following: ❏ Click Delete on the Edit menu or toolbar. ❏ Press the Delete key. When the confirmation message displays, click Yes. The document or folder is moved into the Trash folder.
Page 203: Emptying The Trash Folder
Emptying the Trash Folder Documents remain in the Trash folder until you move them to a user- defined folder, delete them individually, or empty the Trash folder and delete all documents in the folder. To prevent out-of-date documents from unnecessarily taking up space on your hard disk, you should periodically review the Trash folder and remove the documents no longer needed.
Page 204: Exporting A Document
3. In the Import File dialog box, specify the drive, directory, and name of the file you want to import, and click Open. Exporting a Document You can export a document from the Desktop Manager, saving it to any specified drive and directory. When you export a document, you are actually saving a copy of the original document.
Page 205: Attaching A Document To Electronic Mail (Email)
3. In the Export File dialog box, specify the drive and directory where you want to place the exported file, and click Save. Attaching a Document to Electronic Mail (Email) If you have an email application installed on your computer, that is Messaging Application Program Interface (MAPI)-compliant (such as Microsoft Exchange), you can attach a document in the Desktop Manager to an email message.
Page 206: Manipulating A Document In Document View
To attach a document to an email message: 1. Do one of the following: ❏ In the Desktop Manager, drag the document to the Send Email button on the command bar. ❏ Click the document you want to attach. Then click Send Email on the File menu.
Page 207: Scrolling Through A Multi-Page Document
Scrolling Through a Multi-page Document You can scroll through a multiple-page document to position yourself at the page you want to remove or where you want to split the document. As you scroll through pages in the document, the current page number updates instantly.
Page 208: Splitting A Document
Splitting a Document You can split a document into two documents from any page after the first page. In other words, you cannot split a document on page 1. For example, you split a 10-page document, beginning at page 5. The original document consists of pages 1 through 4.
Page 209: Indexing And Searching For Documents
To merge two or more documents: Do one of the following: ❏ Drag a document on top of another document. The document that you dragged is merged with the document that you dropped it into. ❏ Select two or more documents that you want to merge (hold down the Control key while selecting the documents).
Page 210: Setting Up The Search Index
If you want to search documents by creator, owner, or keyword: 1. In the Desktop Manager, set up the search index by defining the document creator, owner, and/or keyword. For details, see the “Setting Up the Search Index” section later in this chapter. 2.
Page 211 2. In the Edit Creator List dialog box, click Insert. 3. Type the creator name you want to add to the index and press Enter. 4. Repeat steps 2 and 3 for each creator you want to add. 5. Click Close to close the Edit Creator List dialog box and save your index entries.
Page 212 Setting Up an Owner to the Index You can set up owners in your search index that correspond to the people in your office that receive documents in the Desktop Manager, such as faxes. After assigning the appropriate owner to each document, you can then search your documents for those belonging to the specified owner.
Page 213 To change an owner: In the Edit Owner List dialog box, select the owner you want to change and click Change. Edit the owner as desired and press Enter. To remove an owner: In the Edit Owner List dialog box, select the owner you want to remove and then click Remove.
Page 214 2. In the Edit Keyword List dialog box, click Insert. 3. Type the keyword you want to add and then press Enter. 4. Repeat steps 2 and 3 for each keyword you want to add. 5. Click Close to save your entries and close the dialog box. To change a keyword: In the Edit Keyword List dialog box, select the keyword you want to change and click Change.
Page 215: Assigning Index Criteria To Documents
Assigning Index Criteria to Documents After adding keywords, creators, and owners to the index, you need to assign them to your documents. To assign index criteria to a document: 1. In the Desktop Manager, select the document to which you want to assign index criteria.
Page 216 2. In the Select Creator dialog box, select the creator you want to assign to the document. To edit the Creator list, click Edit List. For procedures, see the “Setting Up a Creator to the Index” section in this chapter. 3.
Page 217 2. In the Select Owner dialog box, select the owner you want to assign to the document. To edit the Owner list, click Edit List. For procedures, see the “Setting Up an Owner to the Index” section in this chapter. 3.
Page 218 2. In the Select Keyword dialog box, select a keyword in the list on the left that you want to assign to the document, and then click Add. 3. Repeat step 2 for each keyword you want to assign. To remove a keyword, select it in the list on the right and click Remove. To remove all keywords, click Clear.
Page 219: Searching Your Documents
To return to the Manual Indexing dialog box: In the MultiPASS Viewer, click Exit on the File menu. Searching Your Documents You can search for a document by date and time, and the text within a document. If you created the appropriate search index and assigned the search criteria to your document, you can search by creator, owner, and keyword.
Page 220 3. In the Search dialog box, specify your search criteria. Select the Search On criteria (the documents on which you want to search). If you intend to search only selected documents, you must select the appropriate documents before you begin the search. See step 4.
Page 221 To search documents by date and time: In the Search dialog box, in the From and To boxes, enter the desired dates and time. To search documents by creator: 1. In the Search dialog box, click Creator. 2. In the Select Creator dialog box, select the Creator by which you want to search, and then click Add.
Page 222 2. In the Select Keyword dialog box, select each Keyword by which you want to search, and then click Add. To remove a selected keyword, select it in the assigned list and click Remove. To remove all selected keywords, click Clear. To change the list of keywords, click Edit List.
Page 223 Specifying Which Documents to Search You can specify to search on the following documents: ❏ ❏ ❏ ❏ ❏ Full Search all your documents within the Desktop Manager ❏ ❏ ❏ ❏ ❏ Last Result Search only the results of the last search you made ❏...
Page 224: Redisplaying The Result Of Your Last Search
To display a document: Do one of the following: ❏ Select the document in the list, and click Display. ❏ Double-click the document name. To run a new search: Click Search. To close the Search Result dialog box: Click Close. Redisplaying the Result of Your Last Search The Desktop Manager saves the result of your last search.
Page 225 Sticky-Note Drawn Graphic Highlight Stamp When you open a document for annotation, the document appears in the MultiPASS Viewer. The following instructions summarise the procedures for annotating a document. For additional information, refer to later sections in this chapter. To open a document in the MultiPASS Viewer: In the Desktop Manager, do one of the following: ❏...
Page 226: Features Of The Multipass Viewer Window
To annotate a document: 1. With the document open in the MultiPASS Viewer, adjust the size of your view of the document as needed. 2. Insert the desired annotations. 3. Click Save on the File menu to save the annotations with your document in the Desktop Manager.
Page 227 Menu Bar Annotation Toolbox File Toolbar Image Palette Image Toolbar Document Display Area Status Bar ❏ ❏ ❏ ❏ ❏ Menu Bar The menu bar contains commands that enable you to perform various tasks with your document. Some of the commands can also be accessed by their corresponding buttons on the toolbar.
Page 228 Open Save ❏ ❏ ❏ ❏ ❏ Image Palette The Image palette provides you quick access to commands needed to select, move, zoom, or annotate a document. Select Lasso ❏ ❏ ❏ ❏ ❏ Image Toolbar The Image toolbar provides quick access to commands needed to make various adjustments to an image.
Page 229: Adjusting The Document Image
❏ ❏ ❏ ❏ ❏ Document Display Area The document itself is displayed and modified in the Document Display Area. You can page or scroll through the document, enlarge or reduce the view of the document, or change the orientation. The display area also contains the results of any annotations you may make.
Page 230 2. In the Image Size dialog box, enter the dimensions of the newly sized document. 3. Click OK. The document file is resized. Adjusting the Image Type You can adjust the type of image for the document display. To adjust the image type: 1.
Page 231 Half Tone: Simulates the tonal range of an image with a precise pattern of lines and dots. Text Enhance: Images are greyscale images (8 bits per pixel) converted to binary images (1 bit per pixel) using Canon ImageTrust technology. Adjusting Your View of a Document In annotating a document, you may need to adjust your view of it.
Page 232 Straightening a Document Display You may need to straighten the document base image before you begin adding text or graphics to it. For example, you may have received a fax that was not perfectly straight. To straighten a document: 1. On the Image palette, click the Straighten button. Rotate Clockwise Rotate Counter Clockwise 2.
Page 233 To increase magnification, click the document. To decrease magnification, hold down the Alt key, and click the document. To fit the document to the display window: Click Fit Image to Window on the View menu. Scrolling Through a Zoomed Document If you need to work on particular aspects of a document (for example, modifying a recurring graphic), you can scroll through the document while maintaining a high level of magnification.
Page 234: Making Image Adjustments
Selecting an Area of a Document When editing the base image of a document, you may need to select the specific area that you want to edit. To select an area of a document: 1. On the Image palette: Click the Select tool for areas that fit easily inside a square or rectangle.
Page 235 Adjusting Colour and Colour Level Automatically You can have the system automatically adjust the colour and colour level by using the Auto Level and Auto Colour options. These options adjust the image colour and colour level for best viewing with your computer monitor or other output device.
Page 236 3. Move the Brightness slider to the left to make the image darker, to the right to make the image brighter. 4. Move the Contrast slider to the left to decrease contrast, to the right to increase contrast. 5. When the current image appears as you want it, click OK to accept the changes.
Page 237 3. In the Colour Balance dialog box, move the Red, Green, and Blue sliders to the left for less colour, to the right for more colour. As you modify the image, you can see the results in the image on the right.
Page 238 Setting the Black Point and White Point If you are not satisfied with the results of the Auto Level or Brightness & Contrast features, you may want to first manually define the contrast range of the image by setting the image highlight and shadow points, or the black point and white point.
Page 239 7. Move the pointer over the Original thumbnail. As you move the pointer over the image, the white value, expressed as a percentage of the current pixel, appears to the left of the White Point button. 8. Move the pointer over the image until you find the whitest point. This is the point with the value closest to 100%.
Page 240 Sharpening an Image You can sharpen an image to increase the difference between colour values of adjacent pixels, sharpening the appearance of a colour or greyscale image. 1. Select the image or an image portion. 2. On the Adjust menu, click Sharpen. 3.
Page 241 2. Drag the Removal slider to the left to remove less noise, to the right to remove more noise. As you drag the Removal slider, your changes appear in the Current thumbnail. You can compare the changes to the Original thumbnail. 3.
Page 242 3. In the Angle box, enter the angle of the moire lines to be removed. 4. Drag the Remove Moire slider to the left to remove less, to the right to remove more. As you make changes to the image, your changes appear in the current thumbnail.
Page 243 3. In the Remove JPEG Artifacts dialog box, drag the Removal slider to the left to remove less, to the right to remove more. As you make changes to the image, your changes appear in the current thumbnail. You can compare the changes to the Original thumbnail. To better see your changes, you can use the zoom buttons to magnify the thumbnails.
Page 244 3. In the Remove Show-Through dialog box, use the Range slider to adjust Removal slider sensitivity according to the contrast of the pixels showing through to the background. If there is a wide range between colour, move the Range slider to the right.
Page 245 2. On the Adjust menu, point to Advanced, and then click Remove Dust. 3. In the Remove Dust dialog box, click Dark and/or Light, depending on the colour of the dust. 4. Drag the Threshold slider according to the deviation of the dust from dark to light.
Page 246 Removing Scanner Noise You can remove distortions associated with scanned images, such as colour bands and streaks. 1. Select the area of the image where the scanner noise appears. 2. On the Adjust menu, point to Advanced, and then click Remove Scanner Noise.
Page 247: Adding Annotations To Your Document
Adding Annotations to Your Document The following sections describe the various ways you can annotate your document. For a sample of annotations you can add to your document, refer to the “Modifying a Document” section, presented earlier in this chapter. Adding Text to a Document You can add text on any portion of your document.
Page 248 3. To set the text colour, on the Annotation menu, point to Foreground Colour. Then click the desired colour. Setting Font Defaults In adding annotations to your document, you can use a number of different text tools. Each tool includes options for adjusting font style, size, and effects.
Page 249 size and colour, background colour, and special effects (underline, strikeout). You can type any text that you want for the sticky-note, editing the note later if necessary. If you select a font, font size, a colour, or special effect, it affects the entire note.
Page 250 To add a new stamp to the library: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, click Add. 3. In the Open dialog box, locate the BMP file you want to add to the Stamp library and click Open.
Page 251 To create a text stamp: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, click the Text Stamp tab. 3. On the Text Stamp tab, click Add. 4. In the Text Stamp Edit dialog box, type the text you want to assign to the Stamp in the upper box.
Page 252 To insert a text stamp: 1. Click Select Stamp on the Annotation menu. 2. In the Select Stamp dialog box, click the Text Stamp tab. 3. On the Text Stamp tab, click the text stamp you want to insert into the document and click OK.
Page 253 Highlighting Your Document You can add a colour highlight to text or other images in a document. To do this, select a colour and then draw a rectangular highlight over the desired area. All highlight colours are transparent and display in the colour you specify.
Page 254: Revising Your Annotations
Revising Your Annotations Once you have added annotations to your document, you can revise them as needed. For example, you may want to resize, move, or delete an annotation. Selecting One or More Annotations To revise an annotation, you must first select it. You can select one or more annotations at a time.
Page 255 Aligning Annotations When placing annotations in the layout area, you may be concerned that they properly align, to make them more visually appealing. You can align two or more selected annotations, based on the position of the first field you select. The first annotation selected in the set of fields to be aligned is the anchor for the alignment.
Page 256: Printing The Document
Reverting to the Last Saved Version If you are dissatisfied with changes that you have made to your document, you can discard them and return to the last saved version. To revert to the last saved version: Click Revert to Original on the File menu. Printing the Document You can print a copy of the document currently open in the MultiPASS Viewer, with or without any annotations you may have created.
Page 257 2. In the Print dialog box, specify the desired print options and click OK. To preview the document before printing: 1. Click Print Preview on the File menu. Chapter 7 Working with Documents in the Desktop Manager 7-63...
Page 258: Adjusting The Multipass Viewer Default Options
2. From the Print Preview window, you can: Click Print to print the document. Click Next Page or Prev Page to view other document pages. Click Two Page to view two pages at a time. Click Zoom In or Zoom Out to better view the document. Click Close to close the window without printing.
Page 259 Chapter 7 Working with Documents in the Desktop Manager 7-65...
Page 260 7-66 Working with Documents in the Desktop Manager Chapter 7...
Page 261: Chapter 8 Multipass Printer Setup And Other Utilities In The Desktop Manager
MultiPASS Printer Setup and Other Utilities in the Desktop Manager This chapter contains information and instructions on changing your MultiPASS printer setup options in the Desktop Manager, and using other Desktop Manager utilities. Setting Up Fax Options in the Desktop Manager ...8-2 Setting Up Fax Preferences ...8-3 Setting Up Send Fax Options ...8-4 Setting Up Advanced Send Fax Options ...8-6...
Page 262: Setting Up Fax Options In The Desktop Manager
Setting Up Fax Options in the Desktop Manager The Desktop Manager contains setup options that define the operation of faxing with your MultiPASS printer. Although you can set MultiPASS fax options directly in the device itself, you can also set the options in the Desktop Manager.
Page 263: Setting Up Fax Preferences
To change setup options in the Desktop Manager: 1. On the Setup menu, click Fax Setup. 2. In the Fax Setup dialog box, click the appropriate tab. 3. On the appropriate setup tab, specify your changes. 4. To save changes and close the dialog box, click OK. When prompted, select whether or not you want to overwrite the settings on your MultiPASS printer.
Page 264: Setting Up Send Fax Options
Date Format You can select the format used to display the date on the MultiPASS printer LCD and for printing the date on a fax. Display Language You can select the language to be used on the MultiPASS printer LCD. Telephone Attached to Unit If you have an extension telephone connected to your MultiPASS printer, select this option.
Page 265 Fax Information You can specify the following information to appear as the header for a PC fax: your name, company name, and your fax number. Initially, this information was set up when you installed the Desktop Manager. Phone Line You can specify the dialling method the MultiPASS printer uses: touch tone or rotary pulse.
Page 266: Setting Up Advanced Send Fax Options
You can also specify if you want an image of the first page of the fax included in the report. This feature is applicable only for black and white faxes sent manually with the MultiPASS printer, and not for faxes sent with your computer or colour faxes. Restoring the Default Settings If you want to restore the option default settings after making changes, click Use Defaults.
Page 267 Pause Duration You can set the length of the pause that you may have to insert when dialling a long distance number. Error Correction (ECM) You can select this option to reduce system and line errors when sending a fax. With this option selected, the system checks each outgoing fax for lost data.
Page 268 R-Key (Europe only) The R-Key options enable you to define the R-Key settings for your MultiPASS printer. The options determine whether or not you are connecting your MultiPASS printer to a PBX (Private Branch Exchange) line to send PC faxes. If you are connecting to a PBX, you also select the type of PBX line.
Page 269: Setting Up Receive Fax Options
Phone Lock (Europe only) The Phone Lock options enable you to restrict the use of the MultiPASS printer for making phone calls or sending PC faxes. You assign a password to prevent an unauthorised user from turning the Phone Lock option on and off. The Phone Lock option does not affect incoming phone calls or faxes.
Page 270 Paper Size You can select the size of the paper you are using for printing a fax. Reduce to Fit Paper You can specify whether you want an incoming fax reduced to ensure the contents fits on the paper on which it is printed. If you want to reduce the incoming fax, you can fit to height only, or both the height and width, to fit the paper size.
Page 271: Setting Up Advanced Receive Fax Options
If your computer is turned off: You set the MultiPASS printer to print the fax or save the fax in its memory. If your computer is turned on: You set the MultiPASS printer to move the fax to the Desktop Manager on your computer, or to print the fax.
Page 272 Speed You can set the transmission speed used to receive faxes. The higher the setting, the faster the fax is received. If you experience problems when receiving faxes, try a lower speed setting. Error Correction (ECM) You can select this option to reduce system and line errors when receiving a fax.
Page 273 Listen Time Before Ringing When a call is received, the MultiPASS printer checks to see if the call is from a fax machine or a telephone. If the MultiPASS printer does not have enough time to detect the fax tone, it assumes the call is from a telephone.
Page 274 Remote Receive You select this option so that you can set the MultiPASS printer, from a telephone extension, to receive a fax if an incoming call is ringing on the MultiPASS printer. If you select this option, you must assign a remote identification number that signals the MultiPASS printer to receive the fax.
Page 275: Setting Up Speed Dial Assignments
Setting Up Speed Dial Assignments On the Speed Dial tab, you can set up fax numbers for speed dialling with the MultiPASS printer. You use the fax recipients set up in your Address Book, assigning the desired individual to speed dial codes. If the recipient has not yet been set up in the Address Book, you can add the recipient while creating speed dial assignments.
Page 276: Defining A Group Speed Dial Code
To assign a fax recipient to a speed dial code: 1. In the Address Book list box, select the recipient that you want to assign to a speed dial code. 2. Select the speed dial code to which you want to assign the recipient, and click Add.
Page 277: Setting Up System Options
3. In the Group Dial dialog box, in the Group Name box, enter a name for the group assignment. 4. In the Speed Dial list box, select the first recipient and click Add. Repeat this procedure until the desired recipients are included in the Members list.
Page 278 2. In the System Setup dialog box, select the option you want to use. Include Annotations On You can specify what documents you want to display, or hide, document annotations: on printed pages, email attachments, files exported to Windows, or sent faxes. Email Attachments You can specify the format you want to use for colour and monochrome document email attachments, such as BMP, JPG or...
Page 279: Using The Launcher
Automatic Indexing Select Automatic Indexing to enable the Desktop Manager to automatically index your documents based on the text within the documents. 3. To save your changes, click OK. To close the dialog box without saving your changes, click Cancel. Using the Launcher The Desktop Manager Launcher enables you to display a Desktop Manager document in another application in a specified file format.
Page 280: Adding Applications To The Launcher
Launcher Application To display a document in another application with the Launcher: Drag the document from a folder in the Desktop Manager onto an application button in the command bar. To start another application with the Launcher: On the command bar, click the application button. Adding Applications to the Launcher If you have another application that you would like to start from the Desktop Manager, you can add the application to the Launcher.
Page 281 2. In the Launcher Setup dialog box, select the next Empty location in the list, and then click Edit. 3. In the Edit Launcher Item dialog box, in the Program File box, enter the path and file name for the application EXE file. To locate a file, click Browse.
Page 282: Modifying The Launcher Setup
Modifying the Launcher Setup As needed, you can modify the setup of the applications in the Launcher. You can: Change the sequence in which the applications appear in the command bar. Applications appear from left to right in the command bar, based on the order they appear in the Launcher setup list.
Page 283: Making A Phone Call From The Desktop Manager
Making a Phone Call from the Desktop Manager You can use the MultiPASS printer and Desktop Manager to dial telephone calls if: You have an extension telephone connected to the MultiPASS printer. You selected the Telephone Attached to Unit option on the Preferences tab in the Fax Setup dialog box in the Desktop Manager.
Page 284: Using The Multipass Status Monitor
When you enter the phone number, you use the applicable numeric characters and any valid characters that separate the different segments of the phone number. For example, you can use 0 through 9, dash (-), or parentheses (). Other characters are also available for entering a phone number.
Page 285: Using The Minimised Status Monitor
On the Windows desktop: Click Start, and then point to Programs. On the Programs menu, point to MultiPASS Suite, and then click MultiPASS Status Monitor. In the Desktop Manager: On the Tools menu, click MultiPASS Status Monitor. Using the Minimised Status Monitor The minimised Status Monitor appears as an icon in the Windows taskbar.
Page 286: Using The Status Monitor Window
Using the Status Monitor Window The Status Monitor window displays the status of MultiPASS printer activity only. You cannot use the MultiPASS Status Monitor to interrupt an activity. You can display a menu in the Status Monitor window that enables you to perform certain tasks, such as close the window and return to the minimised MultiPASS Status Monitor, open the Desktop Manager, and close the MultiPASS Status Monitor.
Page 287: Status Messages
Status Messages The MultiPASS Status Monitor reports the following statuses for the MultiPASS printer. Idle This status indicates the MultiPASS printer is currently inactive. Scanning This status indicates the MultiPASS printer is scanning an image. The Status Monitor window displays the number of the page currently being scanned.
Page 288: Disconnecting The Multipass Printer
When you have corrected the situation, the status message automatically clears. Downloading User Settings This status indicates that the Desktop Manager is saving setup information to the MultiPASS printer, overriding the information you may have set manually on the MultiPASS printer. Disconnecting the MultiPASS Printer You can disconnect the MultiPASS printer if you want to use the parallel port for another purpose.
Page 289: Restarting The Multipass Connection
Restarting the MultiPASS Connection If you reconnect the MultiPASS printer to the port and want to begin using the Desktop Manager again, the connection between your MultiPASS printer and MultiPASS system automatically restarts when you restart your computer. You can also restart the MultiPASS connection without restarting your computer.
Page 290 1. On the Windows desktop, click Start, and then point to Settings. 2. On the Settings menu, click Printers. 3. In the Printers dialog box, click the Canon MultiPASS printer icon and press the Delete key. Repeat this step for the Canon MultiPASS fax icon.
Page 291: Reinstalling The Desktop Manager
If you chose to remove the Desktop Manager database, when prompted, choose to remove the ODBC interface. When prompted, choose to remove ScanGear for MultiPASS. To complete the removal process: Once you have deleted the printer and fax drivers (for Windows 95/98) and the Desktop Manager, be sure to restart the computer.
Page 292: Chapter 9 Frequently Asked Questions
Frequently Asked Questions This chapter contains information for questions you may have when operating Desktop Manager with your MultiPASS printer. MultiPASS Printer Cannot Be Initialised..9-2 MultiPASS Service Cannot Be Restarted (Windows NT only)..9-2 Faxes Are Not Being Sent Correctly..9-3 Faxes Are Not Being Received Correctly.
Page 293: Multipass Printer Cannot Be Initialised
MultiPASS Printer Cannot Be Initialised. Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK. You should have the MultiPASS printer connected directly to its own AC outlet and not connected to a power strip to which your computer is connected.
Page 294: Faxes Are Not Being Sent Correctly
Faxes Are Not Being Sent Correctly. Is the operation panel blank? You might have a power problem. Check that the power cord is plugged securely into the unit, and that your electrical source is OK. Is the unit set correctly for the type of telephone line in use (pulse/ tone)? If you have a pulse line, be sure the unit is set for pulse dialling.
Page 295: Faxes Are Not Being Received Correctly
Is the other party’s fax machine having problems receiving your faxes? Make a photocopy. If it is clear, the other party’s fax unit might be the problem. Ask the other party to check the receiving fax unit for: Full paper supply Whether the fax unit is a G3 machine Whether the unit supports ECM (if so, turn ECM on for your MultiPASS printer).
Page 296 Are you not manually receiving faxes? Always press Start/Scan before hanging up the extension telephone receiver (not after). Are you receiving faxes but the faxes have errors? In the Advanced Receive Fax setup options dialog box, in the Desktop Manager, select the Error Correction (ECM) option. ECM sending or receiving should help with problems due to poor telephone lines.
Page 297: Images Are Not Scanning Properly
Images Are Not Scanning Properly. Are you having problems scanning an image with your TWAIN- compliant Windows application? If you installed the TWAIN-compliant Windows application after installing the Desktop Manager, there may be a problem with the TWAIN system files that were overwritten. To correct the problem, reinstall the Desktop Manager software.
Page 298: Documents Are Not Printing Correctly
If the MultiPASS printer LCD display still reads “Check Paper Size”, access the MultiPASS printer properties from the Windows desktop. In the Canon MultiPASS Printer Properties dialog box, click the Paper tab. Make sure the correct paper size is illustrated in the Selected Paper box.
Page 299 LPT1 or LPT2. Make sure the Print Setup option of your printing application shows Canon MultiPASS Printer as the printer selected. Is the printing not fast enough? The print options you have selected might be too complex.
Page 300: Paper Is Not Loading Correctly
3. In the Run dialog box, enter REGEDIT, and then click OK. 4. In the Registry Editor window, open the following folders in turn: HKEY_LOCAL_MACHINE, Software, Canon Information Systems, MultiPASS Desktop Manager, Shared, Device, and LPT. 5. In the LPT folder, click (Default), which is displayed in the right-hand window pane.
Page 301: The Print Quality Is Not Satisfactory
If characters are not printing, check the parallel cable is securely plugged in at both ends; make sure your parallel cable is less than 6.6' (2m). Check your application’s print setup to make sure Canon MultiPASS Printer is selected as the printer.
Page 302: Appendix A Fax/Phone Characters
Whenever entering or setting up a fax or phone number in the Desktop Manager — when sending a PC fax, setting up an entry in the Address Book, or making a phone call — you use only the following characters. Character 0 to 9 * # + - ( ) Space...
Page 303: Preparing To Share Your Printer Cross-Platform
Sharing Your Printer Cross-Platform in If you are using Windows NT and expect Windows 95/98 client systems to use your shared MultiPASS printer, you need to set up an alternate driver for Windows 95/98. To set up an alternate driver, it is recommended that you have the following: Service Pack 4 or later installed on your Windows NT system Windows NT, Windows 95/98, and MultiPASS Suite installation...
Page 304: Setting Up The Multipass Printer For Sharing
To extract the cabinet files: Insert your Windows 95 disk into your disk drive. Then enter the following commands in the MS-DOS window at the MS-DOS prompt (where D: is your disk drive containing the Windows 95 disk, and C:\w95print is the driver and folder where you want to extract the cabinet files): md \w95print cd \w95print...
Page 305 8. Follow the on-screen instructions. When prompted for an .INF file, browse the location of the extracted cabinet files, selecting to open any .INF file. When the system (Add Printer Wizard) prompts that it cannot find your printer, click Have Disk. Then browse your MultiPASS Suite disk for the canonbj.inf file in the \Setup\English\win95\WinBJ\A\Disk1 folder.
Page 306: Glossary
Glossary Application Software prepared for a specific function or set of functions. Examples of an application program include word processing programs and MultiPASS Desktop Manager. Developers who make application programs include drivers that support different types of printers. ASCII Acronym for American Standard Code for Information Interchange. A set of definitions for the bit composition of characters and symbols.
Page 307 Default setting A system setting incorporated at the factory and permanently registered application. Also, a value or a setting that the software assumes until or unless you specify another value. Dots per inch. A unit of measurement for indicating a printer’s resolution.
Page 308 Portrait orientation The vertical orientation of your document or image across the width of the page (letter style). This is the opposite of landscape orientation. Printer driver Software that sends printing instructions to a printer. The printer driver keeps track of the attributes of a printer and the codes a program must send to access those attributes.
Page 309 active status in the Send Fax Manager 5-17 Address Book adding and editing a group entry 5-25 adding and editing an individual entry 5-22 exporting 5-29 group entry, described 5-22 individual entry, described 5-21 printing 5-26 sorting the entries 5-22 adjusting document size described 5-47 adjusting image type...
Page 310 colour adjusting on a document 7-41 adjusting on a fax cover page 5-49 Colour Adjustment print mode (Win95/98) 3-12 print mode (WinNT) 3-37 Colour Balance print mode (Win95/98) 3-13 print mode (WinNT) 3-37 colour level adjusting on a document 7-41 adjusting on a fax cover page 5-49 colour print options described (Win95/98) 3-12...
Page 311 dialling prefix specifying 5-6 disconnect MultiPASS printer 8-28 document area overview for the Desktop Manager 4- 5, 5-17 viewing documents 4-8 document display area in the MultiPASS Viewer 7-35 document size adjusting 5-47 document tasks adjusting size 7-35 annotating 5-61, 7-30 arranging in Document View 7-12 attaching to an email message 7-11 deleting 7-7...
Page 312 faxing with your mail application 5-66 Features tab print options (Win95/98) 3-21 folder creating a new 7-4 deleting 7-7 In Box, overview 4-7 moving a document 7-5 opening 4-8 overview for the Desktop Manager 4-6 renaming 7-6 Scan, overview 4-7 Sent Fax, overview 4-7 system-defined, described 4-6 Trash, overview 4-8...
Page 313 installation overview 2-2 preparing for 2-3 shared printer 2-8 Intensity print mode, colour (Win95/98) 3-13 print mode, colour (WinNT) 3-38 Italic print option, stamp (Win95/98) 3-27 in the Send Fax Manager 5-15 stopping in the Send Fax Manager 5-18 job status in the Send Fax Manager 5-17 keeping on top Toolbar 6-38...
Page 314 printing a document 7-62 noise removing 5-55, 7-46 Normal-size Printing print option (Win95/98) 3-19 print mode (WinNT) 3-34 On Hold status in the Send Fax Manager 5-18 onetime recipient specifying 5-5 options Send Fax, described 5-7 setup, overwriting for the MultiPASS printer 2-6 Orientation print option (Win95/98) 3-20...
Page 315 phone handset using from the Desktop Manager 8-23 Photo print mode (Win95/98) 3-8 print mode (WinNT) 3-33 Photo Optimiser print mode (Win95/98) 3-11 Point and Print installing a shared printer 2-8 port for connecting the MultiPASS printer 2- Position print option, stamp (Win95/98) 3-29 Preferences setup for the MultiPASS printer and Desktop Manager 8-3...
Page 316 printing a document in the Desktop Manager 7- a document with the MultiPASS printer 3-2 envelopes 3-2 printing status for the MultiPASS Server 8-27 Quality tab print options (Win95/98) 3-9 print options (WinNT) 3-35 Queued status in the Send Fax Manager 5-18 Receive Fax setup for the MultiPASS printer 8-9 Receiving Fax status...
Page 317 scan preview adjusting the selection size 6-16 adjusting tone 6-19 adjusting your view of 6-15 mirroring an image 6-18 moving an image 6-17 reversing the tone 6-17 rotating an image 6-18 scaling the output size 6-18 scan push button defining with the Toolbar 6-38 scan resolution setting 6-8 scan speed...
Page 318 Sent Fax folder overview 4-7 setup options overwriting for the MultiPASS printer sharing the printer cross-platform in Windows NT B-1 setup 2-8 showing a button on the Toolbar 6-34 showing ScanGear when scanning with the Toolbar 6-38 Size print option, stamp (Win95/98) 3-27 special characters when PC faxing or phoning in the Desktop Manager A-1...
Page 319 tone graph viewing 6-20 Tone tab features of the ScanGear window 6-19 Toolbar changing button options 6-32 changing settings 6-36 defining a custom paper size 6-36 defining button options 6-33 defining settings 6-37 displaying information about 6-42 hiding and showing 6-41 linking an application 6-35 opening and closing 6-41 opening the Desktop Manager 6-39...

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Multipass c70

Canon MultiPASS C80 Software User's Manual

Table of Contents

Table of Contents

Chapter 1 Introduction

Chapter 2 Installing the Desktop Manager Software

Chapter 3 Printing with the Multipass Printer

Chapter 4 Using the Desktop Manager

Chapter 5 PC Faxing

Chapter 6 Scanning

Chapter 7 Working with Documents in the Desktop Manager

Chapter 8 Multipass Printer Setup and Other Utilities in the Desktop Manager

Chapter 9 Frequently Asked Questions

Appendix A Fax/Phone Characters

Appendix B Sharing Your Printer Cross-Platform in Windows NT

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Summary of Contents for Canon MultiPASS C80