Xerox WorkCentre 3119 User Manual
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Xerox WorkCentre 3119 User Manual

Xerox printer/scanner user guide 3119
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WorkCentre 3119
User Guide
705N00022

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Summary of Contents for Xerox WorkCentre 3119

  • Page 1 WorkCentre 3119 User Guide 705N00022...
  • Page 2 © 2006 Xerox Corporation. All rights reserved. This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any direct or indirect damages, arising from or related to use of this manual.

  • Page 3: Table Of Contents

    ONTENTS 1. Introduction Special features ... 1.1 Understanding component locations ... 1.2 2. Getting started Setting up your machine Finding more information ... 2.1 Selecting a location ... 2.2 Installing the toner cartridge ... 2.2 Loading paper ... 2.3 Making connections ... 2.5 Turning the machine on ...
  • Page 4 8. Maintenance Printing reports ... 8.1 Clearing memory ... 8.1 Cleaning your machine ... 8.1 Maintaining the toner cartridge ... 8.3 Consumable and replacement parts ... 8.4 9. Troubleshooting Clearing paper jams ... 9.1 Understanding the Status LED ... 9.3 Understanding display messages ...

  • Page 5: Laser Safety Statement

    The ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area. If you need additional information about ozone, please request your nearest Xerox dealer. a. AWG: American Wire Gauge or bigger.

  • Page 6: Power Saver

    Sciences Canada. Declaration of Conformity (European Countries) Approvals and Certifications The CE marking applied to this product symbolizes Xerox Corporation. Declaration of Conformity with the following applicable 93/68/EEC Directives of the European Union as of the dates indicated:...
  • Page 7 ARNING If you cut off the moulded plug, get rid of it straight away. You cannot rewire the plug and you may receive an electric shock if you plug it into a socket. : You must earth this machine. MPORTANT WARNING The wires in the mains lead have the following color code: •...

  • Page 8: Introduction

    Introduction Thank you for purchasing this Xerox multifunctional product. Your machine provides printing, copying, and scanning functions! This chapter includes: • Special features • Understanding component locations Special features Your new machine is equipped with special features that improve the print quality. You can: Print with excellent quality and speed •...

  • Page 9: Rear View

    Understanding component locations These are the main components of your machine: Front view document cover document glass control panel front cover toner cartridge rear cover USB port manual feeder guides paper input tray manual feeder output tray scan unit Introduction Rear view power receptacle power switch...

  • Page 10: Control Panel Functions

    Control panel functions Displays the current status and prompts during an operation. Shows the status of your machine. See page 9.3. Enters Menu mode and scrolls through the available menus. Scroll through the options available in the selected menu. Confirms the selection on the display. Sends you back to the upper menu level.

  • Page 11: Getting Started

    To access a printer driver help screen, click Help from the printer properties dialog box. If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Xerox website, www.xerox.com.

  • Page 12: Selecting A Location

    Selecting a location Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table.

  • Page 13: Loading Paper

    AUTION • To prevent damage, do not expose the toner cartridge to light for more than a few minutes. Cover it with a piece of paper, if left exposed for more than a few minutes. • Do not touch the green underside of the toner cartridge. Use the handle on the toner cartridge to avoid touching this area.

  • Page 14: Input Tray

    Pay attention to the paper limit mark on both inside walls of the paper input tray. Paper overloading may cause paper jams. Insert and slide the paper input tray back into the machine. : After you load paper, you need to set up your machine for the paper type and size you loaded.

  • Page 15: Making Connections

    Squeeze the paper width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack. OTES • Do not push the paper width guide far enough to cause the materials to warp. •...

  • Page 16: Setting Up The Machine System

    Setting up the machine system Overview of control panel menus The control panel provides access to various menus to set up the machine or use the machine’s functions. They can be accessed by pressing button. Refer to the following diagram. Reduce/Enlarge Darkness Original Type...

  • Page 17: Printer Software Overview

    Printer software overview Supplied printer software You must install the printer software using the supplied printer driver CD after you have set up your machine and connected it to your computer. For details, see the Software Section. The printer driver CD provides you with the following software: Programs for windows To use your machine as a printer and scanner in Windows, you must install the MFP driver.

  • Page 18: System Requirements

    System requirements Before you begin, ensure that your system meets the minimum requirements. Item Requirements Operating Windows 98/Me/2000/XP system Windows Pentium II 400 98/Me/2000 MHz or higher Windows XP Pentium III 933 MHz or higher Windows 64 MB or more 98/Me/2000 Windows XP 128 MB or more...

  • Page 19: Loading Original Documents And Paper

    Loading original documents and paper This chapter introduces you to how to load documents and print materials into your machine. This chapter includes: • Loading document • Selecting print materials • Loading paper • Setting the paper size and type •...

  • Page 20: Selecting Print Materials

    • Some paper may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Xerox has no control. • Before purchasing large quantities of paper, ensure that the paper meets the requirements specified in this user’s guide.
  • Page 21 Type Size Dimensions Envelope Envelope C6 114 x 162 mm (4.48 x 6.37 (continued) inches) Transparency Letter, A4 Refer to the Plain paper section Labels Letter, Legal, Refer to the Plain Folio, A4, JIS paper section B5, ISO B5, Executive, A5, A6 Card stock Letter, Legal,...
  • Page 22 Guidelines for special materials Paper Type Guidelines Envelopes • Successful printing on envelopes depends upon the quality of the envelopes. When selecting envelopes, consider the following factors: - Weight: The weight of the envelope paper should not exceed 90 g/m occur.

  • Page 23: Loading Paper

    Paper Type Guidelines Preprinted paper • Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the machine’s fusing temperature of 208° C (406.4° F) for 0.1 second. • Letterhead ink must be non-flammable and should not adversely affect printer rollers.

  • Page 24: Setting The Paper Size And Type

    Adjust the manual feeder guides to the width of the print material without bending it. After loading paper, you need to set the paper type and size for the manual feeder. See page 3.6 for copying or the Software Section for PC-printing. : The settings made from the printer driver override the settings on the control panel.
  • Page 25 Take the paper out manually. Close the scan unit. In order to close the cover, push the tab to the left and hold it down. Then lower the cover carefully until the cover is holding down the tab. Then you can move your hand and finish lowering the cover.

  • Page 26: Copying

    Copying This chapter gives you step-by-step instructions for copying documents. This chapter includes: • Copying • Changing the settings for each copy • Using special copy features • Changing the default settings • Setting the time out option Copying Place a document on the document glass. Customize the copy settings including copy size, darkness, and original type, by using the control panel buttons.

  • Page 27: Auto Fit Copying

    Press button to save the selection. Changing the default settings The copy options, including darkness, original type, copy size and number of copies, can be set to the most frequently used modes. When you copy a document, the default settings are used unless they are changed by using the menus on the control panel.

  • Page 28: Setting The Time Out Option

    : If you press button or no buttons are pressed for approximately 30 seconds, the machine cancels the copy job and returns to Standby mode. Press button to begin copying. 2-UP copying This feature prints 2 original images reduced to fit onto one sheet of paper.

  • Page 29: Basic Printing

    For Windows 98/2000/Me, select Settings and then Printers. For Windows XP, select Printers and Faxes. Double-click the Xerox Workcentre 3119 Series icon. From the Document menu, select Cancel Printing (Windows 98/Me) or Cancel (Windows 2000/XP). : You can also access this window by simply double- clicking the printer icon at the bottom right corner of the Windows desktop.

  • Page 30: Scanning

    Then you can upload them on your web site or use them to create projects that you can print using Xerox the WIA driver. Scanning basics Your machine offers the following ways to scan an image: •...

  • Page 31: Ordering Toner Cartridge

    ISO 19752 5% coverage How to purchase To order Xerox-authorized toner cartridges, contact your local Xerox dealer or the retailer where you purchased your machine, or visit www.xerox.com and select your country/ region for information on calling for technical support.

  • Page 32: Maintenance

    Maintenance This chapter provides information for maintaining your machine and the toner cartridge. This chapter includes: • Printing reports • Clearing memory • Cleaning your machine • Maintaining the toner cartridge • Consumable and replacement parts Printing reports Your machine can print report containing system data information.

  • Page 33: Cleaning The Scan Unit

    With a dry lint-free cloth, wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity. : While cleaning the inside of the machine, be careful AUTION not to touch the transfer roller, located underneath the toner cartridge.

  • Page 34: Maintaining The Toner Cartridge

    Maintaining the toner cartridge Toner cartridge storage To get the most from the toner cartridge, keep the following guidelines in mind: • Do not remove the toner cartridge from its package until ready for use. • Do not refill the toner cartridge. The machine warranty does not cover damage caused by using a refilled toner cartridge.

  • Page 35: Consumable And Replacement Parts

    Transfer roller Fuser unit Paper feeding roller To purchase consumable and replacement parts, contact your Xerox dealer or the retailer where you bought your machine. We strongly recommend that these items be installed by a Maintenance Yield (Average) Approx. 50,000 pages Approx.
  • Page 36 trained service professional, except for the toner cartridge (see page 8.4). Maintenance...

  • Page 37: Troubleshooting

    Troubleshooting This chapter gives helpful information for what to do if you encounter an error. This chapter includes: • Clearing paper jams • Understanding the Status LED • Understanding display messages • Solving other problems Clearing paper jams When a paper jam occurs, Paper Jam appears on the display. Refer to the table below to locate and clear the paper jam.

  • Page 38: In The Paper Exit Area

    In the fuser area or around the toner cartridge : The fuser area is hot. Take care when removing paper from the machine. Open the front cover and pull the toner cartridge out. Remove the jammed paper by gently pulling it straight out.

  • Page 39: Understanding The Status Led

    Tips for avoiding paper jams By selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in page 9.1. • Follow the procedures in page 2.3. Ensure that the adjustable guides are positioned correctly. •...

  • Page 40: Understanding Display Messages

    Unplug the power cord and plug it back in. If the problem Scanner Error persists, please call for service. You must use a Xerox approved Toner Empty cartridge. [Toner Empty] • You must use a Xerox Replace Toner approved cartridge.

  • Page 41: Printing Problems

    Troubleshooting Suggested solutions Check the power cord connections. Check the power switch and the power source. Select Xerox Workcentre 3119 Series as your default printer in your Windows. Disconnect the printer cable and reconnect it. If possible, attach the cable to another computer that is working properly and print a job.
  • Page 42 19 PPM for Letter-sized paper and 18 PPM for A4-sized paper. If you are using From the Start menu, choose Settings Windows 98/Me, and Printers. Right-click the Xerox the Spooling Workcentre 3119 Series machine Setting may be icon, choose Properties, click the set incorrectly.

  • Page 43: Printing Quality Problems

    Printing quality problems If the inside of the machine is dirty or paper has been loaded improperly, you may notice a reduction in print quality. See the table below to clear the problem. Condition Suggested solutions Light or faded If a vertical white streak or faded area appears on print the page: •...
  • Page 44 Condition Suggested solutions Background Background scatter results from bits of toner scatter randomly distributed on the printed page. • The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture.

  • Page 45: Scanning Problems

    Condition Suggested solutions Horizontal stripes If horizontally aligned black streaks or smears appear: • The toner cartridge may be installed improperly. Remove the toner cartridge and reinsert it. • The toner cartridge may be defective. Remove the toner cartridge and install a new one. See page 8.4.

  • Page 46: Common Linux Problems

    Condition Suggested solutions Message appears on • There may be a copying or printing job in your computer progress. When that job is complete, try your job screen: again. • The Selected port is currently being used. Restart • “Device can't be your computer and try again.
  • Page 47 Please, log in as root user and invoke the following command: ln -sf /usr/local/bin/Xerox/slpr /usr/bin/lpr • Check if Gimp Front-end has “Xsane:Device dialog.” on the “Acquire” menu. If not, you should install Xsane plug-in for Gimp on the your computer.

  • Page 48: Common Macintosh Problems

    Common macintosh problems Problems in printer setup utility Suggested solutions Condition There is described • Software is not installed correctly. Reinstall the "driver not software. See Software Section. installed" at Product • Make sure that you are using a high-quality cable. List Window after you click Add and Select USB.

  • Page 49: Specifications

    Specifications This chapter includes: • General specifications • Scanner and copier specifications • Printer specifications General specifications Item Description Paper input capacity Tray with multi-pages: 250 multi-pages for plain paper (20 lb bond, 75 g/m Tray with single page and manual tray: 1 single page for plain paper, transparencies, labels, Post Card and envelopes (16 ~43 lb bond, 60 ~ 165 g/m Paper output capacity...

  • Page 50: Printer Specifications

    Inteface USB 2.0 a Print speed will be affected by operating system used, computing performance, applica- tion software, connecting method, media type, media size, and job complexity. b Please visit www.xerox.com to download the latest software version. Description 10.2 Specifications...
  • Page 51 NDEX Numerics 2-up, special copy 4.3 auto fit, sepcial copy 4.2 cleaning drum 8.2 inside 8.1 LSU 8.2 outside 8.1 scan unit 8.2 clone, special copy 4.2 component location 1.2 connection power cord 2.5 USB 2.5 consumables 8.4 contrast, copy 4.1 control panel 1.3 copying 2-up 4.3...
  • Page 52 scanning 6.1 software overview 2.7 special materials, guidelines 3.4 specifications general 10.1 paper 3.2 printer 10.2 scanner and copier 10.1 Status LED 9.3 system requirements Windows 2.8 toner cartridge installing 2.2 maintaining 8.3 order information 7.1 redistributing 8.3 replacing 8.4 toner save mode, use 2.6 USB, connecting 3.6...
  • Page 53 WorkCentre 3119 Software section...
  • Page 54 OFTWARE SECTION ONTENTS NSTALLING Chapter 1: Installing Printer Software ... 4 Removing Printer Software ... 5 Printer driver ... 5 Scanner driver ... 5 ASIC Chapter 2: Printing a Document ... 6 Printer Settings ... 7 Layout Tab ... 7 Paper Tab ...
  • Page 55 Using Overlays ... 15 What is an Overlay? ... 15 Creating a New Page Overlay ... 15 Using a Page Overlay ... 15 Deleting a Page Overlay ... 15 HARING THE RINTER Chapter 4: Setting Up a Host Computer ... 16 Setting Up a Client Computer ...
  • Page 56 SING RINTER WITH A Chapter 7: Installing Software for Macintosh ... 27 Setting Up the Printer ... 28 For a Network-connected Macintosh ... 28 For a USB-connected Macintosh ... 28 Printing ... 29 Printing a Document ... 29 Changing Printer Settings ... 29 Printing Multiple Pages on One Sheet of Paper ...

  • Page 57: Installing Printer Software In Windows

    Installing Printer Software in Windows This chapter includes: • Installing Printer Software • Removing Printer Software Installing Printer Software You can install the printer software for local printing. To install the printer software on the computer, perform the appropriate installation procedure depending on the printer in use. A printer driver is software that lets your computer communicate with your printer.

  • Page 58: Removing Printer Software

    After the software is removed, click Finish. Scanner driver Start Windows. From the Start menu select Programs or All Programs → Xerox WorkCentre 3119 Series → Scanner Driver Uninstall. When your computer asks you to confirm your selection, click Yes.

  • Page 59: Basic Printing

    Basic Printing This chapter explains the printing options and common printing tasks in Windows. This chapter includes: • Printing a Document • Printer Settings - Layout Tab - Paper Tab - Graphics Tab - Extras Tab - About Tab - Printer Tab - Using a Favorite Setting - Using Help Printing a Document...

  • Page 60: Printer Settings

    Guide or online help. 1. Click the Windows Start button. 2. Select Printers and Faxes. 3. Select Xerox WorkCentre 3119 Series. 4. Right-click on the printer driver icon and select Printing Preferences. 5. Change the settings on each tab, click OK.

  • Page 61: Paper Tab

    Paper Tab Use the following options to set the basic paper handling specifications when you access the printer properties. See “Printing a Document” on page 6 for more information on accessing printer properties. Click the Paper tab to access various paper properties. Copies Copies allows you to choose the number of copies to be printed.

  • Page 62: Graphics Tab

    Graphics Tab Use the following Graphic options to adjust the print quality for your specific printing needs. See “Printing a Document” on page 6 for more information on accessing printer properties. Click the Graphic tab to display the properties shown below. Resolution The Resolution options you can select may vary depending on your printer model.

  • Page 63: Extras Tab

    OS, refer to the corresponding Windows User's Guide or online help. Click the Windows Start menu. Select Printers and Faxes. Select Xerox WorkCentre 3119 Series icon. Right-click on the printer driver icon and select Properties. Click the Printer tab and set the options.

  • Page 64: Using A Favorite Setting

    Using a Favorite Setting The Favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use. To save a Favorites item: Change the settings as needed on each tab. Enter a name for the item in the Favorites input box. Click Save.

  • Page 65: Advanced Printing

    Advanced Printing This chapter explains printing options and advanced printing tasks. • Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

  • Page 66: Printing Posters

    Printing Posters This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. To change the print settings from your software application, access printer properties.

  • Page 67: Using Watermarks

    Using Watermarks The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document. There are several predefined watermarks that come with the printer, and they can be modified, or you can add new ones to the list.

  • Page 68: Using Overlays

    Using Overlays What is an Overlay? An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on Dear ABC any document. Overlays are often used to take the place of preprinted forms and letterhead paper.

  • Page 69: Sharing The Printer Locally

    Sharing the Printer Locally You can connect the printer directly to a selected computer, which is called “host computer,” on the network. The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

  • Page 70: Scanning

    Scanning Scanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display them on your web site or use them to create projects that you can print using the WIA driver. This chapter includes: •...

  • Page 71: Scanning Using The Wia Driver

    Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard  components provided by Microsoft Windows with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows you to scan and easily manipulate images without using additional software.

  • Page 72: Using Your Printer In Linux

    • Printing a Document • Scanning a Document Getting Started The supplied CD-ROM provides you with Xerox’s MFP driver package for using your machine with a Linux computer. Xerox’s MFP driver package contains printer and scanner drivers, providing the ability to print documents and scan images.

  • Page 73: Installing The Mfp Driver

    When the installation is complete, click Finish. The installation program has added the MFP Configurator desktop icon and Xerox MFP group to the system menu for your convenience. If you have any difficulties, consult the onscreen help that is available through your system...

  • Page 74: Uninstalling The Mfp Driver

    Configurator icon will automatically be created on your desktop. Opening the MFP Configurator Double-click MFP Configurator on the desktop. You can also click the Startup Menu icon and select Xerox MFP and then MFP Configurator. Press each button on the Modules pane to switch to the corresponding configuration window.

  • Page 75: Printers Configuration

    • Add Class... : Allows you to add a new printer class. • Remove Class : Removes the selected printer class. Scanners Configuration In this window, you can monitor the activity of scanner devices, view a list of installed Xerox MFP devices, change device properties, and scan images. Switches to Scanners configuration.

  • Page 76: Mfp Ports Configuration

    I/O port. The Xerox MFP driver package provides an appropriate port sharing mechanism that is used by Xerox printer and scanner drivers. The drivers address their devices via so-called MFP ports. The current status of any MFP port can be viewed via the MFP Ports Configuration.

  • Page 77: Printing A Document

    To abort the current job, click Cancel. Printing Files You can print many different types of files on the Xerox MFP device using the standard CUPS way - directly from the command line interface. The CUPS lpr utility allows you do that.

  • Page 78: Scanning A Document

    Scanning a Document You can scan a document using the MFP Configurator window. Double-click the MFP Configurator on your desktop. Click the button to switch to Scanners Configuration. Select the scanner on the list. Click your scanner. When you have only one MFP device and it is connected to the computer and turned on, your scanner appears on the list and is automatically selected.

  • Page 79: Using The Image Editor

    Select the file directory where you want to save the image and enter the file name. Click Save. Adding Job Type Settings You can save your scan option settings to retrieve for a later scanning. To save a new Job Type setting: Change the options from the Scanner Properties window.

  • Page 80: Using Your Printer With A Macintosh

    Double-click the MAC_Printer folder. Double-click the Xerox MFP Installer_OS X icon. Enter the password and click OK. The Xerox SPL Installer window opens. Click Continue and then click Continue. Select Easy Install and click Install. After the installation is finished, click Quit.

  • Page 81: Setting Up The Printer

    Enter the queue name in the Queue Name field. If you cannot determine the queue name for your printer server, try using the default queue first. Select Xerox in Printer Model and your printer in Model Name. Click Add. Your printer’s IP address appears on the Printer List, and is set as the default printer.

  • Page 82: Printing

    Printing OTES • The Macintosh printer’s properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar. • You can check your printer name in the supplied CD- ROM.

  • Page 83: Printing Multiple Pages On One Sheet Of Paper

    Printer Features Setting The Printer Features tab provides options for selecting the paper type and adjusting print quality. Select Printer Features from the Presets drop-down list to access the following features: ▲ Mac OS 10.3 Paper Type Make sure that Paper Type is set to Printer Default. If you load a different type of print material, select the corresponding paper type.

  • Page 84: Scanning

    Scanning If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe Photoshop. The first time you scan with your machine, select it as your TWAIN source in the application you use.
  • Page 85 OFTWARE SECTION NDEX advanced printing, use 12 canceling scan 18 document, print Macintosh 29 Windows 6 Extras properties, set 10 favorites settings, use 11 Graphics properties, set 9 help, use 11 install printer driver Macintosh 27 Windows 4 installing Linux software 19 Layout properties, set Macintosh 29 Windows 7...
  • Page 86 scanning Linux 25 TWAIN 17 WIA driver 18 scanning from Macintosh 31 setting darkness 9 favorites 11 image mode 9 resolution Macintosh 30 Windows 9 toner save 9 true-type option 9 software install Macintosh 27 Windows 4 system requirements Macintosh 27 uninstall Macintosh 27 Windows 5...

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