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Toshiba Multifunctional Digital System GA-1190 Network Administration Manual

Network printer kit
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MULTIFUNCTIONAL DIGITAL SYSTEMS
Network Administration
Guide for Printing
Functions
GA-1190

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Summary of Contents for Toshiba Multifunctional Digital System GA-1190

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Administration Guide for Printing Functions GA-1190...

  • Page 3: Preface

    Preface Thank you for purchasing the TOSHIBA multifunctional digital system e-STUDIO165/205 or e-STUDIO167/207/237. This Network Administration Guide for Printing Functions is a manual for the e-STUDIO165/205 or e-STUDIO167/207/237 when the following option is installed. Network Printer Kit This Network Administration Guide for Printing Functions describes the operation neces- sary for configuring a network and using the printing functions, such as connecting to a network and setting components.

  • Page 4: Software License Agreement

    ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE- ATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PROD- UCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.
  • Page 5 U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19 (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

  • Page 6: Before Reading This Manual

    Before Reading This Manual Lineup of our manuals These manuals are provided for the operation of the e-STUDIO165/205 or e-STUDIO167/207/ 237. Select and read the manual best suited to your needs. This manual is the Network Admin- istration Guide for Printing Functions. Basic functions Operator’s Manual for Copying Functions (Booklet) This manual describes the basic operations, mainly copying functions, of...
  • Page 7 Setup Guide for Printing Functions (PDF file) This manual consists of the following two parts. Control panel: This part describes how to configure the printer-related settings using the control panel of the equipment. TopAccess: This part describes how to use the co-packed utility “TopAccess”. The set- tings and management of the equipment can be done using a Web browser.

  • Page 8: How To Read This Manual

    This manual is protected by copyright laws. No part of this manual shall be duplicated or repro- duced without the permission of TOSHIBA TEC CORPORATION. TOSHIBA TEC CORPORA- TION shall not be liable in terms of granting patents for any use of information contained in this manual by third parties.

  • Page 9: Table Of Contents

    CONTENTS Preface...1 Software License Agreement ...2 Before Reading This Manual ...4 Chapter 1 EASY SETUP FLOW Overview for Network Configuration ...10 Connecting to the local area network over TCP/IP...11 Connecting to the local area network over IPX/SPX ...11 Connecting to the local area network over AppleTalk network... 12 Connecting to the Internet ...
  • Page 10 CONTENTS...
  • Page 11 EASY SETUP FLOW This section describes the setup flow for enabling the e-STUDIO network features. Overview for Network Configuration ...10 Connecting to the local area network over TCP/IP ... 11 Connecting to the local area network over IPX/SPX... 11 Connecting to the local area network over AppleTalk network...12 Setup Flow for Printing Features ...13 Setup flow for Windows printing...13 Setup flow for Novell printing (Windows) ...18...

  • Page 12: Overview For Network Configuration

    1 EASY SETUP FLOW Overview for Network Configuration This equipment supports network printing. To enable network printing, an administrator has to assign the proper network configuration to client computers, servers, and this equipment. This chapter describes the setup flow for network features. For printing using the USB port of this equipment, see the Quick Start Guide for Printing Functions.

  • Page 13: Connecting To The Local Area Network Over Tcp/Ip

    Connecting to the local area network over TCP/IP When this equipment is connected to the local area network over TCP/IP with Windows comput- ers, UNIX workstations, and NetWare servers, the following features are available: Printing Features Raw TCP or LPR printing in the peer-to-peer connection from Windows computers P.14 “Setup flow for Raw TCP or LPR printing (Windows)”...

  • Page 14: Connecting To The Local Area Network Over Appletalk Network

    1 EASY SETUP FLOW Connecting to the local area network over AppleTalk network When this equipment is connected to the local area network over AppleTalk with Macintosh computers, the following features are available: Printing Features AppleTalk Printing in the AppleTalk network from Macintosh computers P.21 “Setup flow for AppleTalk printing (Macintosh)”...

  • Page 15: Setup Flow For Printing Features

    Setup Flow for Printing Features This section describes the minimum setup flow to configure this equipment for printing. Setup flow for Windows printing This equipment supports Raw TCP printing, LPR printing, IPP printing, and Novell printing for Windows computers. The configurations required are different for each printing system. If you are not sure which printing system you will use, choose the proper printing system accord- ing to operating systems of client computers in your network: For Windows Me —...

  • Page 16: Setup Procedure

    1 EASY SETUP FLOW Setup flow for Raw TCP or LPR printing (Windows) Setting up the Raw TCP or LPR printer connection This equipment can be used with LPR printing connection for Windows NT 4.0 and with Raw TCP or LPR printing connection for Windows 2000, Windows XP, Windows Server 2003 and Windows Vista.
  • Page 17 Install the Client Software for Raw TCP or LPR printing. Printing Guide 2 INSTALLING CLIENT SOFTWARE Installing Client Software for Windows Installing client software for Raw TCP/LPR printing Setup flow for IPP printing (Windows) Connecting over Internet Setting up the IPP printer connection This equipment can be used with the IPP printer connection for Windows Me, Windows 2000, Windows XP, Windows Server 2003, and Windows Vista in a TCP/IP network.
  • Page 18 1 EASY SETUP FLOW Set up the DNS Session to be available the services that use the DNS name with a DNS server. The DNS Session should be configured when this equipment accesses the services, servers, and client computers using the DNS names instead of IP addresses. Setup Guide for Printing Functions 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Setting up Network Settings (Printing Function)
  • Page 19 Setup flow for printing via Windows print server Connecting to Print Server Type of Microsoft Network Setting up the Raw TCP or LPR connection Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Windows Vista When you want to print and manage all print jobs via a print server without sending them directly from a client computer to this equipment, set up the Windows print server environment.

  • Page 20: Setup Flow For Novell Printing (Windows)

    1 EASY SETUP FLOW Setup flow for Novell printing (Windows) This equipment supports Novell printing for Windows computers. System requirements Novell printing applies the following NetWare server and client computers: NetWare: NetWare 5.1/6.0/6.5 NDS mode (over IPX/SPX only) NetWare 5.1/6.0/6.5 NDPS mode NetWare 6.0/6.5 iPrint mode Client OS: Windows 98 (Windows 98 Second Edition Recommended) Windows Me...
  • Page 21 This equipment also supports the Novell iPrint that is available for NetWare 6.0/6.5. Using Novell iPrint, users can download and install the printer driver from the NetWare server using iPrint Cli- ent. Connecting with a Novell iPrint Environment over TCP/IP Network Setting up the Novell iPrint connection Windows 98...

  • Page 22: Setup Flow For Macintosh Printing

    1 EASY SETUP FLOW Set up the NetWare Session. Setup Guide for Printing Functions 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Setting up Network Settings (Printing Function) Setting up the NetWare session Set up the NetWare Print Service. Setup Guide for Printing Functions 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Setting up Print Service Settings (Printing Function)
  • Page 23 Setup flow for AppleTalk printing (Macintosh) Connecting over AppleTalk Network Setting up the AppleTalk printer connection This equipment can be used with the AppleTalk printer connection when the Macintosh comput- ers and the equipment are connected over the AppleTalk network. Setup procedure Set up the AppleTalk.
  • Page 24 1 EASY SETUP FLOW Setup flow for LPR printing (Macintosh) Setting up the LPR printer connection This equipment can be used with the LPR printer connection when the Macintosh computers and the equipment are connected over the TCP/IP network. Setup procedure Set up the TCP/IP and the HTTP Network Service to enable TopAccess.
  • Page 25 Setup flow for IPP printing (Macintosh) Connecting over Internet Setting up the IPP printer connection This equipment can be used with the IPP printer connection for Mac OS X in a TCP/IP network. Even though IPP printing can be used in a local area network, this method is commonly used to print over the Internet.
  • Page 26 1 EASY SETUP FLOW Set up the DDNS Session if required. If the DNS server supports the dynamic DNS service, please configure the DDNS Session to enable the dynamic DNS service. Setup Guide for Printing Functions 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Setting up Network Settings (Printing Function) Setting up the DDNS session Set up the IPP Print Service.
  • Page 27 Setup flow for Bonjour printing (Macintosh) Connecting over TCP/IP Network Setting up the Bonjour printer connection This equipment can be used with the Bonjour printer connection when the Macintosh computers of OS X and the equipment are connected over a TCP/IP network. Setup procedure Set up the TCP/IP and the HTTP Network Service to enable TopAc- cess.

  • Page 28: Setup Flow For Unix Printing

    1 EASY SETUP FLOW Setup flow for UNIX printing This equipment supports IPP printing for Linux OS, for example, using the CUPS. System requirements Operating systems that support CUPS. Setup flow for LPR printing (UNIX) This equipment can be used with the LPR printer connection when the UNIX workstations com- puters and the equipment are connected over the TCP/IP network.
  • Page 29 Setup flow for IPP printing (UNIX) Connecting over Internet Setting up the IPP printer connection using CUPS This equipment can be used with the IPP printer connection for UNIX workstation in a TCP/IP network using CUPS. Even though IPP printing can be used in a local area network, this method is commonly used to print over the Internet.
  • Page 30 1 EASY SETUP FLOW Set up the IPP Print Service. Setup Guide for Printing Functions 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Setting up Print Service Settings (Printing Function) Setting up the IPP print Install the CUPS for UNIX printing. Printing Guide 2 INSTALLING CLIENT SOFTWARE Installing Client Software for UNIX...

  • Page 31: Setup Flow For Fax Features

    Setup Flow for Fax Features This section describes the minimum setup flow to configure this equipment for Fax features. Setup flow for network-fax transmission The fax transmission using the Network Fax Driver is available only when the Network Printer Kit (optional) is installed in addition to the Fax Kit (optional) and the External Keyboard (optional).
  • Page 32 1 EASY SETUP FLOW Setup Procedure Set up the Fax Settings. Set the Fax device settings to enable the facsimile transmission from this equipment. Operator's Manual for Facsimile Function 5 ENTERING & SETTING ITEMS Default Settings for Fax Function Registering the Terminal ID Setup Guide for Printing Functions 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function) Setting up Fax Settings...
  • Page 33 SETTING UP NETWORK SERVER This section describes the instructions on how to set up the network servers. About Network Server Setup ...32 Setting up Windows Print Server ...33 Configuring the Windows print server ...33 Setting up NetWare Print Server...35 Setting up the NetWare in NDS mode ...35 Setting up the NetWare in NDPS mode ...36 Setting up the NetWare in iPrint mode ...41...

  • Page 34: Chapter 2 Setting Up Network Server

    2 SETTING UP NETWORK SERVER About Network Server Setup This chapter describes environments that typically include one or more network servers (Novell NetWare servers and Windows print servers) that will share printing to this equipment. It describes setting up servers that use IPX/SPX or TCP/IP protocols for communicating with this equipment.

  • Page 35: Setting Up Windows Print Server

    Setting up Windows Print Server If a Windows NT 4.0, Windows 2000, Windows XP, Windows Server 2003, and Windows Vista computer is connected to this equipment using TCP/IP, it can print directly to this equipment. If the computer shares the printer over the network, it is acting as a print server for Windows client computers.
  • Page 36 2 SETTING UP NETWORK SERVER Setting up the client computers Each client computer of a Windows print server is already using a network protocol to communi- cate with the server. Each client computer can print to this equipment if the printer has been shared by a Windows print server.

  • Page 37: Setting Up Netware Print Server

    Setting up NetWare Print Server This equipment supports the following Novell printing services: NetWare 5.1 / 6.0 / 6.5 NDS mode (over IPX/SPX only) NetWare 5.1 / 6.0 / 6.5 NDPS mode NetWare 6.0 / 6.5 iPrint mode This chapter provides an overview of how to set up this equipment as a Novell Network Printer, Print Server, or NDPS Printer Agent.

  • Page 38: Setting Up The Netware In Ndps Mode

    IP protocols or the IPX protocol. For pure IP printing, this equipment takes advantage of features in NDPS (Novell Distributed Print Services). An administrator can use either Novell Printer Gateway or TOSHIBA NDPS Gateway to set up the NetWare server in NDPS mode.
  • Page 39 Setting up the NDPS with NetWare Administrator In NetWare Administrator, select the container object to create the printer and click the [Object] menu and select [Create]. The New Object dialog box appears. Select “NDPS Broker” and click [OK]. The Create NDPS Broker Object dialog box appears. If the NetWare file server has been installed as supporting the NDPS service, the NDPS Broker is created as default.
  • Page 40 2 SETTING UP NETWORK SERVER Click [Browse]. The Select Printer Driver dialog box appears. The [Browse] button may not be available according to the Support Pack version. If the [Browse] button is disabled, specify "/DISABLETLSMGR" option when starting the nwadmin32.exe. Insert the Client Utilities CD-ROM into the CD-ROM drive.
  • Page 41 Specify the “NDPS Printer Name” option, select “Create a New Printer Agent”, and click [Create]. The Create Printer Agent dialog box appears. When setting up the NDPS in the iPrint mode, do not enter more than 7 characters for the “NDPS Printer Name”...
  • Page 42 2 SETTING UP NETWORK SERVER Check the “Install to workstation in this container” and click [Update]. Click [OK] to close the NDPS Printer dialog box. Configuring the queue based connection in the IPX/SPX network In the Configure Port Handler for Printer Agent dialog box, select “Forward Jobs to a Queue”...

  • Page 43: Setting Up The Netware In Iprint Mode

    Setting up the NetWare in iPrint mode This equipment also supports the Novell iPrint. Using the iPrint system, you can set up the printer that can be accessed using URL from client computers. The iPrint system is based on the NDPS architecture so that you must have NDPS installed and configured in the NetWare server.
  • Page 44 2 SETTING UP NETWORK SERVER Enabling iPrint service After enabling DNS on the Printer Services Manager, enable the iPrint Service using the iMan- ager. To do this, iManager must be installed on your NetWare server. For information about install- ing iManager, see the documentation for iManager that is provided by Novell, Inc. You must use a supported browser to access iManager.
  • Page 45 TROUBLESHOOTING This section describes the troubleshooting for the network settings. Troubleshooting Overview...44 Network Setting Checklists...45 Equipment Detection and Printing Check ...50 Cannot detect this equipment -1 ...50 Cannot detect this equipment -2 ...51 Cannot ping this equipment ...53 Cannot print from client computer ...54 Cannot print data to this equipment ...55...

  • Page 46: Troubleshooting Overview

    3 TROUBLESHOOTING Troubleshooting Overview Since a network printing system consists of various factors such as hardware, networks and software components, it may be difficult to identify the cause of an error occurring in the system. The wide-ranging network configurations and user settings further complicate the troubleshoot- ing process.

  • Page 47: Network Setting Checklists

    Network Setting Checklists When a computer cannot print data to this equipment through a network, check if the settings are correctly made according to Chapter 1 “EASY SETUP FLOW” by referring to the checklists shown below. The checklist covers major printing setting items explained in Chapter 1 “EASY SETUP FLOW”.
  • Page 48 3 TROUBLESHOOTING Printing via print server in a Windows operating system environment: Check Item Are the IP Address proper- ties correctly set? Is the Raw TCP Printing correctly set? Is the LPR/LPD Printing cor- rectly set? Were the proper printer driv- ers installed? Is the Raw TCP or LPR port configured with correct IP...
  • Page 49 Novell printing in a NetWare environment: Check Item Are the IPX/SPX protocol Next Step enabled? Is the correct frame type selected? If applicable, did you suc- cessfully set up queue- Next Step based printing? Did you configure this Next Step equipment for NetWare con- nection? Did you configure this...
  • Page 50 3 TROUBLESHOOTING LPR printing in a Macintosh environment: Check Item Are the IP Address proper- ties correctly set? Is the LPR/LPD Printing cor- rectly set? Were the proper printer driv- ers installed? Is the LPR port configured with correct IP address? Can you print to this equip- ment? LPR printing in a UNIX environment:...
  • Page 51 IPP printing in a UNIX environment: Check Item Are the IP Address proper- Next Step ties correctly set? Is the HTTP Server on this Next Step equipment enabled? Is the IPP Printing correctly Next Step set? Were the proper printer driv- Next Step ers installed? Is the IPP port configured...

  • Page 52: Equipment Detection And Printing Check

    3 TROUBLESHOOTING Equipment Detection and Printing Check When a computer cannot detect this equipment through a network or when network printing is disabled, see the following items to solve the problem: If the problem persists after you have followed all of the steps, contact your service representa- tive.

  • Page 53: Cannot Detect This Equipment -2

    Check Item Make sure that the device name for this equipment is unique and verify that the WINS and/or DNS server database are not causing potential naming conflicts with the network settings on this equipment. If neces- sary, change the network settings on this equipment.
  • Page 54 3 TROUBLESHOOTING Check Item Print a NIC Configuration page from this equipment. Does this equipment sup- port the same protocol as the network? Change the protocol set- tings from TopAccess, if necessary, and reboot the equipment for the changes to take effect. Repeat step 2.

  • Page 55: Cannot Ping This Equipment

    Cannot ping this equipment Problem description You can check if this equipment is correctly connected to a network by executing a ping com- mand from a computer. If this equipment does not respond when you ping it, there is a problem either with the network configuration or with device operation.

  • Page 56: Cannot Print From Client Computer

    3 TROUBLESHOOTING Check Item Check link activities on the port being used by the equipment and also the integrity of the network cable, Hub, or Switch that is connecting the equipment to the network. Replace any network components that you suspect are faulty. Can you ping this equipment now? Cannot print from client computer...

  • Page 57: Cannot Print Data To This Equipment

    Cannot print data to this equipment Problem description When you are unable to print to this equipment, network printing services have not been set up correctly, or this equipment has not been properly configured to operate in your network environ- ment.

  • Page 59: Index

    INDEX ... 41 NetWare in iPrint mode ... 36 NetWare in NDPS mode ... 35 NetWare in NDS mode Network Configuration ... 12 AppleTalk ... 12 Internet ... 11 IPX/SPX ... 10 Overview ... 11 TCP/IP ... 45 Network Setting Checklists Setup Flow ...
  • Page 60 INDEX...
  • Page 61 GA-1190 OME060175B0...
  • Page 62 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Administration Guide for Printing Functions GA-1190 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R061120D0202-TTEC Ver02 2008-06 © 2007, 2008 TOSHIBA TEC CORPORATION All rights reserved...

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