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240W Operating Instructions General Settings Guide Getting Started Combined Function Operations User Tools (System Settings) Troubleshooting Remarks Specifications Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in this manual before using the machine.
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For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.
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Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. For safe and correct use of this machine, please be sure to read the Safety Information before you use Important Contents of this manual are subject to change without prior notice.
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Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. For safe and correct use of this machine, please be sure to read the Safety Information before you use Important Contents of this manual are subject to change without prior notice.
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Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. For safe and correct use of this machine, please be sure to read the Safety Information before you use Important Contents of this manual are subject to change without prior notice.
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Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.
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Manuals for This Machine This machine can be used as a copier, printer, or scanner. Its manuals are divided thus: a manual covering common operations and functions, and separate copier, printer, and scanner function manuals. Refer to the appropriate manual to learn about your machine.
What You Can Do with This Machine If you install the options available for this machine, you can further increase its functionality. If you want to add any of the options, contact your service repre- sentative. Copier Function The machine has all the basic copier functions, plus density adjustment, compos- ite image, and other advanced copy functions.
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............ii Copier Function......................ii Printer Function......................ii Scanner Function ....................... ii How to Read This Manual ..................1 Symbols ........................1 Names of Major Options ....................2 Terms .........................2 Safety Information ....................3 Safety During Operation.....................3 Positions of R...
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3. User Tools (System Settings) User Tools Menu (System Settings)..............29 Accessing User Tools (System Settings) ............31 Changing Default Settings ..................31 Exiting User Tools ....................32 Settings You Can Change with User Tools ............33 General Features ..................... 33 Timer Settings ......................
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6. Specifications Main Unit....................... 65 Options ......................... 68 Roll Feeder Type 240 A or 240 B................68 Paper Cassette Type 240 ..................68 Table Type 240 ......................69 Carrier Sheet......................69 Hard Disk Drive Type 240 ..................69 Stamp Board ......................69 Copy Paper ......................
How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following these instruc- tions under this symbol. Be sure to read these instructions, all of which are in- cluded in the Safety Information section in the General Settings Guide.
Names of Major Options Major options for this machine are referred to as follows: • Roll Feeder Type 240A → Paper roll tray 1 • Roll Feeder Type 240B → Paper roll tray 2 • Paper Cassette Type 240 → Cut paper tray •...
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could re- sult in death or serious injury.
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R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
Positions of R R WARNING and R R CAUTION Labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ABB562S...
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Hot Surface Warning The inside of the machine could be very hot. When replacing or loading the paper, or clearing paper jams, do not touch the parts with a label indicating the "hot surface". Otherwise it could cause a personal burn. The higher temperature(145 ) applies to plain paper.
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
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Specification Low power mode Power consumption 150 W Default interval 7 minutes Recovery time 1 minute Auto Off mode Power consumption 45 W Default interval 14 minutes Recovery time 2 minutes Recycled paper In accordance with the ENERGY STAR Program, we recommend using environ- mentally friendly recycled paper.
Counter This keeps count of the number of Counter for Each User Code sheets output under the machine's copy and print functions. If user codes are set, you can record copy numbers used under each. This Total Counter allows you to check copy numbers made by individual users.
1. Getting Started Guide to Components ❖ ❖ ❖ ❖ Front ABB002S Original switching lever Original cover Use to copy or scan folded originals. Open to clear jammed originals. See “Setting Folded Originals (the Ventilation holes Original Switching Lever)”, Copy Ref- Prevent overheating.
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Getting Started Main unit opening lever Cut paper tray (optional) Use to open the main unit. Load cut paper here. See p.14 “Op- tions”. Important Lower output stacker ❒ Do not leave the main unit open When the lower output is selected, more than 10 minutes, other- copies are stacked here.
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Guide to Components ❖ ❖ ❖ ❖ Rear AAJ007S Upper output guide Anti-humidity heater switch (op- tional) Takes delivered paper to the upper output stacker. When humidity is high, paper in the paper roll or cut paper trays may ab- Original exit switching lever sorb moisture, which can affect copy Takes originals to the original output...
Getting Started Lower output tray (optional) Delivers copies from the lower output exit, and then sends them to the lower output stacker. See “Copy Output Lo- cations”, Copy Reference. Options Trays ABB011S Paper roll tray 1 Table You can load one paper roll. See p.68 Put the main unit on this table.
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Guide to Components ❖ ❖ ❖ ❖ Paper roll tray This illustration shows paper roll tray 2. AAJ008S Paper roll 1 Paper feed knob Use when loading paper rolls or clear- Paper roll 2 ing paper jams. See p.47 “Loading Pa- Cutter knob per”...
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Getting Started ❖ ❖ ❖ ❖ Carrier sheet Use to load bent, folded, creased, thin or pasted originals. See “Setting the Carrier Sheet”, Copy Reference. ZEDP020J ❖ ❖ ❖ ❖ Paper holder Use to set a paper roll in the paper roll tray's roll holder. This is useful to change quickly to a different size paper roll from the paper holder.
Control Panel Control Panel This illustration shows the control panel of a machine that has all options fully installed. ABB003S { { { { User Tools} } } } { { { { Program} } } } key (copier mode) Press to change default settings and oper- Press to store or recall frequently used ating conditions to your requirements.
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Getting Started Operation switch Selection keys Press to turn the power on (the On indi- Correspond to display items. Press to se- cator goes off). To turn the power off, lect the corresponding item. press it again (the On indicator goes off). Copier function keys (copier { { { { Scanner Stop} } } } key mode)
Control Panel Display The display shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display. The copying screen is displayed as default when the power is turned on. When you select or specify an item on the display, it is highlighted thus: Keys appearing as cannot be used.
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Getting Started Common key operations The following keys are common to all screens: ❖ ❖ ❖ ❖ Key list Acknowledges a selected function or entered values, and then returns [OK] to the previous display. [Cancel] Deletes a selected function or entered values, and then returns to the previous display.
Turning On the Power Turning On the Power This machine has two power switch- Turning On the Main Power ❖ ❖ ❖ ❖ Operation switch (right side of the A A A A Make sure the power cord is firm- control panel) ly plugged into the wall outlet.
Getting Started A A A A Press the operation switch. Turning On the Power The On indicator goes off. A A A A Press the operation switch on the right side of the control panel. The On indicator lights. ABB005S Note ❒...
Turning On the Power Note Saving Energy ❒ You can change the Auto Off mode. See p.42 “Auto Off Timer”. ❒ Specify whether or not to use the - Energy Saver mode Auto Off Timer function. See p.44 “AOF (Always On)”. If you do not use the machine for a ❒...
Getting Started Anti-humidity Heater Switch During winter or humid periods when there can be sudden changes in temperature, the paper in the paper roll tray, or the cut paper tray can ab- sorb moisture. This may cause copy quality to deteriorate. To prevent this, the machine has a built-in anti-humidity heater.
2. Combined Function Operations Switching between Functions You can use this machine not only as a copier, but also as a printer or scanner. Note ❒ Depending on the options you have installed, you may not be able to switch to some functions: Limitation ❒...
Combined Function Operations Using the Machine As a Copier Switching to Copier Mode When the printer or scanner function is not active, or has finished its job, the copy screen is displayed as normal. Reference For details about copier functions, see Copy Reference. Interrupting Other Functions to Use Copier Functions You can interrupt a copy job, or another function job, and switch to the copier function.
Using the Machine As a Printer Using the Machine As a Printer Switching to Printer Mode When you send print job from your computer, the job is printed. A A A A Print the job as you usually do from your computer. The "...
Combined Function Operations Using the Machine As a Scanner Switching to Scanner Mode A A A A Scan the job as you usually do from your computer. The " " message appears. Scanning... B B B B Place your originals. C C C C Specify the scan settings.
3. User Tools (System Settings) User Tools Menu (System Settings) ❖ ❖ ❖ ❖ General Features (see p.33 “General Features”) User Tools item menu Default Adjust Cut Length • Metric version 0.0 mm • Inch version 0.0 inch Fusing Adjustment Plain Paper: 3 Translucent Paper: 2 Film: 3...
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User Tools (System Settings) User Tools item menu Default Display Contrast (Centre) Paper Volume (printer mode) Paper Roll 1: 100% Paper Roll 2: 100% Adj.Print Positn. • Metric version Paper Roll 1 : 0.0 mm Paper Roll 2 : 0.0 mm Cut Paper : 0.0 mm •...
Accessing User Tools (System Settings) Accessing User Tools (System Settings) B B B B This section is for key operators in Press the number key { { { { 1} } } } . charge of this machine. User Tools allow you to change or set defaults.
User Tools (System Settings) Exiting User Tools A A A A Press the { { { { User Tools} } } } key. The indicator lights. ABB001S Note ❒ You can also exit User Tools by pressing [Exit].
Settings You Can Change with User Tools Settings You Can Change with User Tools Reference To access User Tools, see p.31 “Accessing User Tools (System Settings)”. General Features ❖ ❖ ❖ ❖ Adjust Cut Length You can specify the cut length when using synchro, preset, or variable cut. Note ❒...
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User Tools (System Settings) ❒ Refer to the chart below when selecting the mode for the paper thickness. Mode Paper type Plain paper 110 g/m 90 g/m 70 g/m 60 g/m Limp paper (Standard less (29.3 lb) (23.9 lb) mode) (15.9 lb) (18.6 lb) Translucent...
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Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Metric version • For A series→JIS B series, if B1JIS or B4JIS is set for the User Auto R/E settings, the UserAutoR/E Orig. setting is changed to vertical. • JIS B series→A series, if A0 or A4 is set for the User Auto R/E set- tings, the UserAutoR/E Orig.
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User Tools (System Settings) • Cut Paper tray: • A Series: • A3K • A4K • JIS B Series: • B4JISK • Inch version: • Bypass tray: • Under 17" Width • Over 17" Width • Paper roll 1 or 2: •...
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Settings You Can Change with User Tools Note ❒ Default: • Metric version: • Bypass tray: Under 420mm Width • Paper roll 1, 2: • A series: 841mm (paper roll 1), 420mm (paper roll 2) • Cut paper tray: • A series: A4K •...
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User Tools (System Settings) ❖ ❖ ❖ ❖ Output Tray You can specify the paper output tray to use when the power is turned on or the { { { { Clear Modes} } } } key is pressed. • Lower •...
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Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Fine Ratio:Copier ABB009S Depending on paper type, environment, and humidity, copy paper can ex- pand or shrink slightly. This means that the size of the copy and the original do not match.
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User Tools (System Settings) ❖ ❖ ❖ ❖ Panel Tone You can specify whether or not the machine should emit a tone when the keys on the control panel are pressed. • On • Off Note ❒ Default: On ❖ ❖ ❖ ❖ Warm Up Notice You can have the beeper sound when the machine becomes ready to copy af- ter leaving Energy Saver mode or when the power is turned on.
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Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Paper Volume (printer mode) When the printer unit is installed, you can specify how the paper volume should be displayed when a paper roll is loaded in the paper roll tray. You can specify this setting for each paper roll tray.
User Tools (System Settings) Timer Settings ❖ ❖ ❖ ❖ Auto Off Timer After a specified period, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after Auto Off is referred to as "Off mode". You can spec- ify the time to elapse before Auto Off is activated.
Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Date Set the date for the machine's internal clock using the number keys. Note ❒ To change between year, month, and day, press the 01 key. ❒ Enter the date using the number keys. ❖...
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User Tools (System Settings) ❖ ❖ ❖ ❖ AOF (Always On) You can specify whether or not to use Auto Off Timer. • On • Off Note ❒ Default: On ❖ ❖ ❖ ❖ Optional HDD When the optional hard disk is installed, if it fails, you can still use the ma- chine temporarily if you turn it off.
4. Troubleshooting If Your Machine Does Not Operate As You Want The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note ❒ If you cannot make copies as you want because of paper type, paper size, or paper capacity problems, use recommended paper.
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Troubleshooting Problem Causes Solutions The main power in- This occurs in the fol- When you turn the main power off, check if the dicator does not turn lowing cases: machine is not communicating with a computer. off when pressed. • The machine is communicating with external equipment.
Loading Paper Loading Paper R CAUTION: • Be careful when replacing the roll paper or removing misfed paper by follow- ing the operating instructions properly. Otherwise, an injury may result from the paper cutter inside. Important ❒ When removing paper rolls, lift the paper holders on either side of the paper roll before removing.
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Troubleshooting 3. Set the paper holder in the new paper roll (A). Lower the lever (B). Note ❒ Insert the paper holder firmly until it stops. ❒ Set both sides of the paper holder. 4. Hold both sides of the paper holder. Set it in the roll holder.
Loading Paper Loading Cut Paper 1. Pull out the cut paper tray while lifting up- ward and out. Note ❒ Be sure to load paper after all the paper in the tray run out. 2. Hold both sides and lift the front of the tray, and then remove it from of the machine.
Troubleshooting D Adding Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important ❒...
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DAdding Toner 4. Hold the toner cartridge at the edge of the left side, and remove it from the machine. 5. Take out the new toner cartridge (A), and then shake it gently five or six times (B). 6. Insert the end of the toner cartridge into the toner holder on the left (A).
Troubleshooting x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. R CAUTION: • Be careful when replacing the roll paper or removing misfed paper by follow- ing the operating instructions properly.
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Troubleshooting B is displayed 1. Lift both main unit 2. Remove the opening levers, jammed original. and then open the 3. Close the main unit. main unit upward. is displayed 1. Open the 2. Cut the edge of the paper roll by 3.
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xClearing Misfeeds P is displayed 1. Hold both sides of 2. Remove the the original cover jammed paper. with both hands, 3. Close the original and then open the cover with both original cover. hands gently. C is displayed 5. If you cannot 1.
Troubleshooting Changing the Paper Roll Size Preparation Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.35 “Tray Paper Size”. Change the left and right of the roll holder when you load different size paper rolls.
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Changing the Paper Roll Size 3. Check the paper size in the windows on the inside of the roll holder. Note ❒ Make the same setting for both left and right sides. Reference p.47 “Loading Paper”.
5. Remarks Dos and Don'ts R CAUTION: • Condensation can lead to image deterioration. To prevent this, this • Unplug the power cord from the machine has an anti-condensation wall outlet before you move the function. Even when the main machine.
Remarks Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important ❒...
Where to Put Your Machine Where to Put Your Machine Environments to avoid Machine Environment • Areas exposed to direct sunlight or Choose your machine's location care- other sources of strong light (more fully. Environmental conditions than 1,500 lux). greatly affect its performance. •...
Remarks R CAUTION: • Unplug the power cord from the wall outlet. When you pull • When you disconnect the power the plug out of the socket, grip plug from the wall outlet, always the plug (not the cord) to avoid pull the plug (not the cable).
Maintaining Your Machine Maintaining Your Machine If the exposure glass or platen plate Cleaning inside the Original are dirty, you will not be able to make clear copies. Clean them when they Cover become dirty. If you open the original cover, you ❖...
Remarks Cleaning the platen plate Cleaning the Main Unit A Wipe the platen plate with a Clean off toner that may have collect- soft, dry cloth. ed on the imaging area. A A A A Lift the main unit opening levers on either side and open the main unit.
Specifications Options Roll Feeder Type 240 A or 240 B ❖ ❖ ❖ ❖ Paper sizes: width: 210 – 910 mm, length: 150 m (diameter: 175 mm) ❖ ❖ ❖ ❖ Paper widths: • Metric version 210 mm, 257 mm, 297 mm, 364 mm, 420 mm, 440 mm, 515 mm, 594 mm, 660 mm, 728 mm, 800 mm, 841 mm, 880 mm, 914 mm •...
Specifications Copy Paper Recommended Size and Type The following limitations apply to each paper roll tray and bypass tray. ❖ ❖ ❖ ❖ Metric version Where paper is placed Paper type Paper size Number of sheets that can be placed Paper roll tray (op- Plain paper Paper roll...
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Copy Paper ❖ ❖ ❖ ❖ Inch version Where paper is placed Paper type Paper size Number of sheets that can be placed Paper roll tray (op- Plain paper Paper roll – tional) Diameter: 6.7" or less 52.3 – 110 g/m (13.9 –...
Specifications Notes on using translucent paper Smooth out any curls in the paper before loading it. Load translucent paper lengthways when possible. Hemmed paper When using hemmed paper, wrinkles and other problems may occur on copies. Use the following procedure when copying onto hemmed paper: •...
Copy Paper Note ❒ To prevent misfeeds, do not use the following kinds of paper: • Bent, folded, or creased paper • Torn paper • Slippery paper • Perforated paper • Rough paper • Thin paper with little stiffness • Paper with a dusty surface •...
Specifications Handling paper Depending on the humidity of the storage environment, handle the paper as fol- lows: Note ❒ If humidity is above 70%, turn on the anti-humidity heater. Reference p.24 “Anti-humidity Heater Switch”...
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Germany Shanghai P.C.:200021 Phone: +86-21-5396-6888 RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, Singapore 65760 Eschborn Phone: +49-(0)6196-9060 RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, France #15-01/02 The Heeren, Singapore 238855 RICOH FRANCE S.A. Phone: +65-6830-5888 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex...