Page 1: Operating Instructions
Operating Instructions General Settings Guide Connecting the Machine System Settings Copier Features Fax Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 4 ❖ Printer Reference Explains Printer functions and operations. ❖ Scanner Reference Explains Scanner functions and operations. ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine.
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Reading the Display and Using Keys.................3 Accessing User Tools ...................4 Changing Default Settings ..................4 Exiting User Tools ......................5 Menu Protect......................5 Changing Default Settings Using Web Image Monitor..........6 1.
Page 6 4. Fax Features General Settings/Adjust ..................75 Reception Settings ....................77 E-mail Settings .....................78 IP-Fax Settings .....................80 Administrator Tools.....................83 Registering Fax Information ................87 Registering Fax Information ..................88 Deleting Fax Information ..................90 Forwarding ......................92 Programming an End Receiver ................93 Canceling Receiver Settings ..................94 Printing a Forwarding Mark ..................95 Parameter Setting ....................96 Changing the User Parameters................99...
Page 7 7. Registering Addresses and Users for Facsimile/Scanner Functions Address Book..................... 135 Managing names in the Address Book ..............137 Sending fax by Quick Dial ..................137 Sending e-mail by Quick Dial .................138 Sending scanned files to a shared folder directly...........138 Preventing unauthorized user access to shared folders from the machine ...138 Managing users and machine usage ..............139 Registering Names ....................
Page 8 Searching......................265 Searching by Name....................265 Searching from the List ..................266 Searching by Registration Number ................267 Searching by User Code ..................268 Searching by Fax Number ..................269 Searching by E-mail Address.................270 Searching by Destination Folder Name ..............271 Using Web Image Monitor................. 272 8. Other User Tools Changing the Display Language ..............
Page 9: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.
Page 10: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel. If you press the {User Tools/Counter} key, the User Tools Menu screen appears. Using the System Settings menu screen as an example, this section explains how to use the machine's display panel.
Page 11: Reading The Display And Using Keys
Reading the Display and Using Keys This section explains how to read the display and use the Selection keys. If you press the {Copy} key, the initial copy screen appears. Using the initial copy screen menu as an example, this section explains how to use the machine's control panel.
Page 12: Accessing User Tools
Accessing User Tools User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the {Clear Modes} key is pressed.
Page 13: Exiting User Tools
Select the item using {U} or {T}, and then press the {OK} key. Change settings by following instructions on the display, and then press the {OK} key. Note ❒ Press the {Escape} key to return to the previous display. ❒ To discontinue the operation and return to the initial display, press the {User Tools/Counter} key.
Page 14: Changing Default Settings Using Web Image Monitor
Changing Default Settings Using Web Image Monitor This section describes how to access the Web Image Monitor. You can also change the settings of this machine using Web Image Monitor. Start your Web browser. Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears.
Page 15: Connecting The Machine
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section explains how to identify the machine's interface and connect the machine according to the network environment. R CAUTION: •...
Page 16: Connecting To The Ethernet Interface
Connecting the Machine Connecting to the Ethernet Interface Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface. Important ❒ If the main power switch is on, turn it off. Attach the supplied ferrite core at the machine end of the Ethernet cable. BAD003S Make sure the main power switch of the machine is off.
Page 17 Connecting to the Interfaces Turn on the main power switch of the machine. AME005S Indicator (green) Lights up green when the machine is connected correctly to the network. Indicator (yellow) Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation.
Page 18: Connecting To The Usb Interface
Connecting the Machine Connecting to the USB Interface Connect the USB 2.0 interface cable to the USB 2.0 port. Connect the USB 2.0 interface cable to the USB 2.0 port. ARG006S Connect the other end to the USB port on the host computer. Note ❒...
Page 19: Connecting To The Ieee 1284 Interface
Connecting to the Interfaces Connecting to the IEEE 1284 Interface Connect the IEEE 1284 interface cable to the IEEE 1284 interface board. Make sure the main power switch of the machine is off. If the main power switch is on, turn it off. Turn off the main power switch of the host computer.
Page 20: Connecting To The Ieee 802.11B (Wireless Lan) Interface
Connecting the Machine Connecting to the IEEE 802.11b (Wireless LAN) Interface Connect to the IEEE 802.11b (wireless LAN) interface. Note ❒ Check the settings of the IPv4 address and subnet mask of this machine. ❒ For details about how to set the IPv4 address and subnet mask from the con- trol panel of the machine, see "Interface Settings".
Page 21 Connecting to the Interfaces Note ❒ Select [802.11 Ad hoc] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. ❒ For details about how to specify wireless LAN settings from the control panel on the machine, see "IEEE 802.11b".
Page 22 Connecting the Machine ❖ When using in ad hoc mode / 802.11 ad hoc mode ZGDH600J If the IEEE 802.11b interface unit is functioning, the LED lights up in orange. If it is connected properly to the network, the LED is green when in ad hoc mode or 802.11 ad hoc mode.
Page 23: Network Settings
Network Settings Network Settings This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ❒ These settings should be made by the system administrator, or with the ad- vice from the system administrator.
Page 24 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Machine Name As required Note ❒ IPv6 can be used only for the printer function. ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒...
Page 25: Settings Required To Use Internet Fax
Network Settings Menu User Tool Setting Requirements Interface Settings/ SSID Setting As required IEEE 802.11b Interface Settings/ Channel As required IEEE 802.11b Interface Settings/ Security Type As required IEEE 802.11b Interface Settings/ Communication Speed As required IEEE 802.11b Note ❒ IPv6 can be used only for the printer function. ❒...
Page 26 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Host Name As required File Transfer SMTP Server Necessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer POP3/IMAP4 Settings As required File Transfer...
Page 27 Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using Internet Fax with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary Interface Settings/Network IPv4 Gateway Address...
Page 28 Connecting the Machine Note ❒ In [Effective Protocol], check that IPv4 is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence.
Page 29: Settings Required To Use E-Mail Function
Network Settings Settings Required to Use E-mail Function This section lists the settings required for sending e-mail. Ethernet This section lists the settings required for sending e-mail with Ethernet cable. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 30: Ieee 802.11B (Wireless Lan)
Connecting the Machine Reference p.47 “Interface Settings” p.53 “File Transfer” IEEE 802.11b (wireless LAN) This section lists the settings required for sending e-mail with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 31: Settings Required To Use Scan To Folder Function
Network Settings Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 32 Connecting the Machine Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 33: Settings Required To Use The Network Delivery Scanner
Network Settings Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence.
Page 34 Connecting the Machine Reference p.47 “Interface Settings” p.53 “File Transfer” IEEE 802.11b (wireless LAN) This section lists the settings required for delivering data to network with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 35: Settings Required To Use Network Twain Scanner
Network Settings Reference p.47 “Interface Settings” p.53 “File Transfer” Settings Required to Use Network TWAIN Scanner This section lists the settings required for using TWAIN Scanner under the net- work environment. Ethernet This section lists the settings required for using network TWAIN Scanner with Ethernet cable.
Page 36 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using network TWAIN Scanner with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings". Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Necessary Interface Settings/Network IPv4 Gateway Address As required...
Page 37: Using Utilities To Make Network Settings
Network Settings Using Utilities to Make Network Settings You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. Note ❒ For details about using Web Image Monitor, see "Using Web Image Monitor", Network Guide.
Page 38 Connecting the Machine ❖ [Network] → [Machine IPv6 Address] → [Manual Config. Address] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 39 Network Settings ❖ [Network] → [WINS Configuration] → [On] → [Scope ID] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 40 Connecting the Machine ❖ [Network] → [NW Frame Type] → [Ethernet II] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 41 Network Settings ❖ [Network] → [LAN Type] → [IEEE 802.11b] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 42 Connecting the Machine File Transfer Change settings by using Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. ❖ [File Transfer] → [SMTP Server] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. •...
Page 43 Network Settings ❖ [File Transfer] → [E-mail Recept. Interval] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖...
Page 44: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and se- lect the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. R CAUTION: •...
Page 45: Selecting The Line Type
Connecting the Machine to a Telephone Line and Telephone Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using "Administrator Tools". Note ❒ This function is not available in some regions. Reference p.75 “Fax Features”...
Page 46 Connecting the Machine ❖ Adjusting the handset bell volume ND1X00E1 Adjust the handset ringer volume using the volume switch. Note ❒ Some external telephones may not be connected or may suffer reduced func- tionality.
Page 47: System Settings
2. System Settings This chapter describes User Tools in the System Settings menu. For details on how to access System Settings, see "Accessing User tools". General Features This section describes the User Tools in the General Features menu under Sys- tem Settings.
Page 48 System Settings ❖ Warm-up Beeper (copier) You can have the beeper sound when the machine becomes ready to copy af- ter leaving Energy Saver mode, or when the power is turned on. The default setting is On. ❖ Copy Count Display The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down).
Page 49 General Features ❖ Output:Facsimile (facsimile) Specify a tray to which documents are delivered. The default setting is Internal Tray. ❖ Output:Printer (printer) Specify a tray to which documents are delivered. The default setting is Internal Tray. The output trays set on the printer driver have priority over the output tray specified above.
Page 50: Output Tray Settings
System Settings Output tray settings You cannot use the Upper Internal Tray as the output tray when copying from the bypass tray. When the 500-sheet finisher is installed and Staple or Shift Sort is specified for a job, the job will be delivered to the Finisher Shift Tray regardless of the output tray specified.
Page 51: Tray Paper Settings
Tray Paper Settings Tray Paper Settings This section describes the User Tools in the Tray Paper Settings menu under Sys- tem Settings. Default settings are shown in bold type. Important ❒ If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 52 System Settings ❖ Paper Type:Bypass Tray Sets the display so you can see what type of paper is loaded in the bypass tray. • The paper types you can set for the bypass tray are as follows: No Display (Plain Paper), Recycled Paper, Special Paper, Color Paper, Let- terhead, Label Paper, Thick Paper, OHP (Transparency), Preprinted Paper, Prepunched Paper, Bond Paper, Cardstock.
Page 53: Timer Settings
Timer Settings Timer Settings This section describes the User Tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy.
Page 54 System Settings ❖ Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. The time can be set from 30 to 999 seconds, using the number keys. The default setting is 30 sec.. ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets.
Page 55: Interface Settings
Interface Settings Interface Settings This section describes the User Tools in the Interface Settings menu under Sys- tem Settings. Default settings are shown in bold type. Network This section describes the User Tools in the Network menu under Interface Set- tings.
Page 56 System Settings ❖ DNS Configuration Make settings for the DNS server. The default setting is Specify. When you select [Specify], enter the DNS server IPv4 address as "xxx.xxx.xxx.xxx"("x" indicates a number). The default settings of DNS server 1-2 are 000.000.000.000. ❖...
Page 57 Interface Settings ❖ SMB Work Group Specify the SMB work group. Enter the group name using up to 15 characters. "*+,/:;<>=?[\]|. and spaces cannot be entered. Use uppercase letters for alphabet. ❖ Ethernet Speed Set the access speed for networks. Select a speed that matches your network environment.
Page 58: Parallel Interface
System Settings Parallel Interface This section describes the User Tools in the Parallel Interface menu under Inter- face Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board. ❖ Parallel Timing Sets the timing for the control signal of the parallel interface. The default setting is ACK outside.
Page 59: Ieee 802.11B
Interface Settings IEEE 802.11b This section describes various items of [IEEE 802.11b] under [Interface Settings]. This section describes the User Tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wire- less LAN interface board.
Page 60: Print I/F Settings List
System Settings ❖ Restore Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults. • No • Yes Reference p.4 “Accessing User Tools” Print I/F Settings List You can check items related to the network environment. The configuration page shows the current network settings and network infor- mation.
Page 61: File Transfer
File Transfer File Transfer This section describes the User Tools in the File Transfer menu under System Settings. Default settings are shown in bold type. ❖ Delivery Option Enables or disables sending stored or scanned documents via the ScanRouter delivery server. The default setting is Off.
Page 62 System Settings ❖ POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail via an SMTP server, you can enhance the level of SMTP server security by connecting to the POP server for authentication. To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On].
Page 63 File Transfer ❖ Admin. E-mail Address On e-mailed scanned documents, if the sender is not specified, this appears as the sender's address. When sending e-mail using the Internet Fax function, the administrator's e- mail address appears as the sender's address under the following conditions: •...
Page 64 System Settings ❖ Default User Name/PW(Send) To send a scan image directly to a Windows shared folder, an FTP server, or a NetWare server, specify the user name and password. The user name and password specified in this setting will be shared by all users. •...
Page 65: Administrator Tools
Administrator Tools Administrator Tools This section describes the User Tools in the Administrator Tools menu under System Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings.
Page 66 System Settings ❖ Prgrm./Change/Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program/Change You can register and change groups. The following items can be registered or changed: •...
Page 67 Administrator Tools ❖ Disp./Print User Counter Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0. The number of prints may differ from the counter value shown in [Dis- play/Print Counter].
Page 68 System Settings ❖ Key Counter Management Specify that functions that you want to manage with the key counter. • Copier • Facsimile • Printer • Scanner ❖ Extended Security Specify whether or not to use the extended security functions. For details about this function, consult your administrator.
Page 69 Administrator Tools ❖ AOF (Always On) Specify whether or not to use Auto Off. • On • Off ❖ Firmware Version You can check the version of the software installed in this machine. ❖ Network Security Level For details about this function, consult your administrator. ❖...
Page 70: Program/Change/Delete Ldap Server
System Settings Program/Change/Delete LDAP Server This section explains how to program the LDAP server settings. Programing / Changing the LDAP server Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prog/Chnge/Del LDAP Server] using {U} or {T}, and then press the {OK} key.
Page 71 Administrator Tools Press the {OK} key after setting each item. For details about specifying the settings, see "Programming the LDAP Server". Press [Exit]. Press the {User Tools/Counter} key. Reference p.64 “Programming the LDAP Server” Deleting the programmed LDAP server Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 72: Programming The Ldap Server
System Settings Programming the LDAP Server This section explains how to specify the LDAP server settings. Entering an identification name Select [Name] using {U} or {T}, and then press the {OK} key. Register a name for the LDAP server to appear on the server selection screen of the LDAP search operation.
Page 73 Administrator Tools Entering the search base Select [Search Base] using {U} or {T}, and then press the {OK} key. Select a route folder to start the search. E-mail addresses registered in the se- lected folder are search targets. Enter the Search Base, and then press the {OK} key. For example, if the search target is the sales department of ABC company, en- ter "dc=sales department, o=ABC"...
Page 74 System Settings Starting SSL communication Select [SSL] using {U} or {T}, and then press the {OK} key. Select [On] using {U} or {T}, and then press the {OK} key. Use SSL to communicate with the LDAP server. To use SSL, the LDAP server must support SSL. When SSL is set to [On], the port number automatically changes to "689".
Page 75 Administrator Tools Entering the user name and password Enter the user name, and then press the {OK} key. When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for individual users or each search.
Page 76 System Settings Testing the connection Press [Con.Test]. Access the LDAP server to check the proper connection is established. Check authentication works according to the authentication settings. Press [Exit]. Setting search conditions Select [Search Conditions] using {U} or {T}, and then press the {OK} key. If the connection test failed, check the settings, and try again.
Page 77 Administrator Tools Enter attribute, and then press the {OK} key. The attribute value may change depending on the server environment. Check the attribute value complies with your server environment before setting it. You can leave items blank, but you cannot leave attributes blank when searching for e-mail addresses from the LDAP server Address Book.
Page 78 System Settings...
Page 79: Copier Features
3. Copier Features This chapter describes User Tools in the Copier Features menu. For details on how to access Copier Features, see "Accessing User Tools". Copier Features This section describes the User Tools in Copier Features. Default settings are shown in bold type. ❖...
Page 80 Copier Features ❖ Original Type Setting You can adjust copy finish quality level according to original type. You can choose these functions after selecting [Original Type 1 (Text)] or [Original Type 2 (Photo)]. • Text Mode 1 normal text originals •...
Page 81 Copier Features ❖ Original Count Display You can set to display the count of originals and copying pages on the display when [On] is selected. The default setting is Off. ❖ Reproduction Ratio You can select which reduce, enlarge, or input ratio is shown on the display with priority when [Reduce] or [Enlarge] is selected.
Page 82 Copier Features ❖ Letterhead Setting If you select [On] for this function, the machine rotates the image correctly. The default setting is Off. Orientation-fixed (top to bottom) or two-sided paper might not print correct- ly, depending on how the originals and paper are placed. Reference p.4 “Accessing User Tools”...
Page 83: Fax Features
4. Fax Features This chapter describes User Tools in the Fax Features menu. For details on how to access Fax Features, see "Accessing User Tools". General Settings/Adjust This section describes the User Tools in the General Settings/Adjust menu un- der Fax Features. Default settings are shown in bold type.
Page 84 Fax Features ❖ Set User Function Key 1-3 Program frequently used functions in the User Function Keys. The User Function keys can be programmed with the following items: • Print Journal • TX File Status (Transmission File Status) • RX File Status (Reception File Status) •...
Page 85: Reception Settings
Reception Settings Reception Settings This section describes the User Tools in the Reception Settings menu under Fax Features. Default settings are shown in bold type. ❖ Switch Reception Mode Specify the method for receiving fax messages. The default setting is Auto Reception. ❖...
Page 86: E-Mail Settings
Fax Features E-mail Settings This section describes the User Tools in the E-mail Settings menu under Fax Fea- tures. Default settings are shown in bold type. ❖ Internet Fax Settings You can select to display the Internet Fax icon or not. When you want to send an Internet Fax, set On to display the icon.
Page 87 E-mail Settings ❖ SMTP RX File Delivery This function is available on systems that allow routing of e-mail received via SMTP. The default setting is Off. When an authorized e-mail is set, e-mail received from addresses that do not match the authorized address is discarded and an error message is returned to the SMTP server.
Page 88: Ip-Fax Settings
Fax Features IP-Fax Settings This section describes the User Tools in the IP-Fax Settings menu under Fax Fea- tures. Default settings are shown in bold type. Make settings to use IP-Fax. Set H.323 for the gatekeeper, SIP for SIP server, and the gateway to G3 fax if nec- essary.
Page 89 IP-Fax Settings ❖ SIP Settings Set the SIP server's IPv4 address and SIP user name. To use the SIP server, set the parameter setting (switch 34, bit 1) to "On". The default is "Off". Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
Page 90 Fax Features ❖ Gateway Settings Register, change, or delete the gateway used for transmission to IP-Fax. Reg- ister to use the gateway without using the gatekeeper/SIP server. Program/Change: Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
Page 91: Administrator Tools
Administrator Tools Administrator Tools This section describes the User Tools in the Administrator Tools Settings menu under Fax Features. Default settings are shown in bold type. ❖ Print Journal Prints a Journal. Up to 50 of the latest results of transmission/reception re- sults can be checked on this machine.
Page 92 Fax Features ❖ Folder TX Result Report When a folder is included in the forwarding destination or the forwarding destination by special sender, the specified destination will be notified of the results of forwarding. To forward to two or more destinations, specify group destination. For infor- mation about how to specify group destination, see "Registering a Names to a Group".
Page 93 Administrator Tools ❖ Select Dial/Push Phone Use this function to select a line type. Dial and Push lines are available for selection. The default setting is Push Phone. This function is not available in some areas. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 94 Fax Features ❖ RDS On/Off (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service representative can also use RDS to change some of your machine's settings if you request it.
Page 95: Registering Fax Information
Registering Fax Information Registering Fax Information You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒...
Page 96: Registering Fax Information
Fax Features Registering Fax Information Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [General Settings/Adjust] using {U} or {T}, and then press the {OK} key. Select [Program Fax Information] using {U} or {T}, and then press the {OK} key.
Page 97 Registering Fax Information Enter the fax header including your Own Name and Fax Number, and then press the {OK} key. To change the programmed Fax Header, press the {Clear/Stop} key, and then enter again. Note ❒ You can register up to 32 characters in the Fax Header. ❒...
Page 98: Deleting Fax Information
Fax Features Programming/Changing Own Fax Number Select [Own Fax Number] using {U} or {T}, and then press the {OK} key. Enter the source fax number using the number key, and then press the {OK} key. To change the programmed source fax header, press the {Clear/Stop} key, and then enter again.
Page 99 Registering Fax Information Select [Program Fax Information] using {U} or {T}, and then press the {OK} key. Select fax information you want to delete using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop}key. The programmed information is deleted. Press the {OK} key.
Page 100: Forwarding
Fax Features Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your doc- uments to be sent to that office. You can also specify a "folder" as the forwarding destination. Important ❒...
Page 101: Programming An End Receiver
Forwarding Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. Up to 100 destinations can be specified in a group. However, when adding a group to another group, a maximum of 150 destinations can be specified in a group.
Page 102: Canceling Receiver Settings
Fax Features Press the {User Tools/Counter} key. Reference p.96 “Parameter Setting” (switch 21, bit 3) p.194 “Registering Folders” Canceling Receiver Settings Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Forwarding] using {U} or {T}, and then press the {OK} key.
Page 103: Printing A Forwarding Mark
Forwarding Printing a Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been for- warded. The receiver can distinguish between forwarded and normally received docu- ments. Specify whether or not to print a Forwarding Mark in the "Parameter Setting" (switch 02, bit 0).
Page 104: Parameter Setting
Fax Features Parameter Setting Parameter Settings allow you to customize various settings to suit your needs. To change function settings, set the Parameter Switches. ❖ Switches and Bits Each parameter setting has a set of switches, and each of the switches consist of eight bits, whose values are "0"...
Page 105 Parameter Setting Switch Bit Item 2, 1 Substitute the reception when the 00: Enabled un- machine cannot print (because all conditionally paper trays have run out of paper, (Free) toner is empty, or all paper trays 01: Enabled are out of order). when Own Name / Own Fax Number is...
Page 106 Fax Features Switch Bit Item Receive messages by pressing the Off (The ma- On (The ma- {Start} key when originals are not set. chine does not chine receives receive messag- messages by es by pressing pressing the the {Start} key.) {Start} key.) Print date with Fax Header Print transmitter origin with Fax...
Page 107: Changing The User Parameters
Parameter Setting Switch Bit Item Select priority order for alternative Paper Output Electronic Out- destinations if there is no destina- Priority put Priority tion of the specified type. <Priority Or- <Priority Or- der> der> 1. IP-Fax desti- 1. E-mail ad- nation dress 2.
Page 108 Fax Features Select [Parameter Setting] using {U} or {T}, and then press the {OK} key. Select the switch number you want to change using the scroll keys, and then press the {OK} key. Select the bit number you want to change. When the bit number is pressed, the current value switches between 1 and 0.
Page 109: Printing The Parameter Settings List
Parameter Setting Printing the Parameter Settings List Print this list to see the current Parameter Settings. However, only items of im- portance or often-used items are included in the list. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 110: Home Position
Fax Features Home Position Specify the type of original immediately after the power is turned on and when the {Clear Modes} key is pressed. ❖ Home Position • Image Density Allows one of five image density steps to be set as the home position. For details, see "Image Density (Contrast)", Facsimile Reference.
Page 111 Home Position ❖ Home Position Parameter List For details about setting parameters, see "Parameter Setting". Do not change switches other than those listed. Switch Bit Item 3, 2, 1 Image density 000: Normal density 001: The lightest density 010: The darkest density 101: Lighter density 110: Darker density...
Page 112: Changing The Home Position
Fax Features Changing the Home Position Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Parameter Setting] using {U} or {T}, and then press the {OK} key. Select [Home Position] using {U} or {T}, and then press the {OK} key.
Page 113 Home Position Press the {OK} key.
Page 114: Program Special Sender
Fax Features Program Special Sender By programming particular senders in advance, you can set the following func- tion for each sender: • Authorized RX • Forwarding • Memory Lock Use Own Name or Own Fax Number to program your senders. If the sender has a machine of the same manufacturer, program an Own Name that has already been programmed as a sender.
Page 115: Authorized Reception
Program Special Sender Note ❒ You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. ❒ You cannot use the following functions with Internet Fax receptions. • Authorized RX • Memory Lock ❒...
Page 116: Forwarding
Fax Features Forwarding Print received documents, and then transfer them to those receivers programmed beforehand. Folder destination can be registered. It is also possible to forward faxes sent only by senders programmed as Special Senders. Note ❒ To use this function, program your Special Senders, and then select "On" for "Forwarding"...
Page 117: Programming/Changing Special Senders
Program Special Sender Programming/Changing Special Senders Program and change Special Senders. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Program Special Sender] using {U} or {T}, and then press the {OK} key.
Page 118 Fax Features Enter the sender name, and then press the {OK} key. Enter a destination name using Own Name or Own Fax Number. Select [Full Agreement] or [Partial Agreement] using {U} or {T}, and then press the {OK} key. Select items using {U} or {T}, and then press the {OK} key. You must select only the item you want to program.
Page 119: Authorized Rx (Authorized Reception)
Program Special Sender Authorized RX (Authorized Reception) Specify when programming a Special Sender. Select [Authorized RX] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Forwarding Specify when programming a Special Sender.
Page 120 Fax Features Specify an End Receiver using the Quick Dial keys or [ ], and then press the {OK} key. Press the button on the right of the display to switch the destination between fax number, e-mail address, IP-Fax destination, and folder. Press the {OK} key.
Page 121: Memory Lock
Program Special Sender Memory Lock Specify when programming a Special Sender. Select [Memory Lock] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Selecting [Same as Basic Settings] will result in the same setting made for [Pro- gram Memory Lock ID] under [Administrator Tools].
Page 122: Deleting A Special Sender
Fax Features Select [Initial Set Up] using {U} or {T}, and then press the {OK} key. Select [Authorized Reception] or [Special RX Function] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key. Press the {User Tools/Counter} key.
Page 123 Program Special Sender Select [Program Special Sender] using {U} or {T}, and then press the {OK} key. Select [Delete Special Sender] using {U} or {T}, and then press the {OK} key. Select the sender you want to delete using {U} or {T}, and then press the {OK} key.
Page 124: Printing Special Sender List
Fax Features Printing Special Sender List You can display programmed Special Senders. Select [Fax Features] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Program Special Sender] using {U} or {T}, and then press the {OK} key.
Page 125: Printer Features
5. Printer Features This chapter describes User Tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". List/Test Print This section describes the User Tools in the Test Print menu under Printer Fea- tures.
Page 126: Printing The List/Test Page
Printer Features Note ❒ The layout of the list produced by the test print is fixed to A4 (letter) size. We recommend you load A4 or letter size paper (plain or recycled) in one of the paper trays. ❒ The tray that contains A4 (letter) size paper is automatically selected. If A4 (letter) size paper is not loaded in any of the paper trays, Paper Tray Priority is selected.
Page 127: Maintenance
Maintenance Maintenance This section describes the User Tools in the Maintenance menu under Printer Features. Default settings are shown in bold type. ❖ List/Test Print Lock You can Lock the [List/Test Print] menu. The default setting is Off. Reference p.4 “Accessing User Tools” p.39 “System Settings”...
Page 128: System
Printer Features System This section describes the User Tools in the System menu under Printer Features. Default settings are shown in bold type. ❖ Print Error Report Select this to have an error report printed when a printer or memory error oc- curs.
Page 129 System ❖ Edge Smoothing You can set to smoothen the edges of printed characters. The default setting is On. If Toner Saving is set to [On], Edge Smoothing is ignored even if it is set to [On]. ❖ Toner Saving You can save toner.
Page 130 Printer Features ❖ Default Printer Lang. You can set the default printer language if the machine cannot find the printer language automatically. The default setting is PCL. ❖ Tray Switching You can set to switch the paper tray. The default setting is Off. ❖...
Page 131: Host Interface
Host Interface Host Interface This section describes the User Tools in the Host Interface menu under Printer Features. Default settings are shown in bold type. ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting.
Page 132: Pcl Menu
Printer Features PCL Menu This section describes the User Tools in the PCL Menu under Printer Features. Default settings are shown in bold type. ❖ Orientation You can set the page orientation. The default setting is Portrait. ❖ Form Lines You can set the number of lines per page.
Page 133 PCL Menu ❖ Courier Font You can select a courier font type. The default setting is Regular. ❖ Ext. A4 Width You can extend the printing area width (when printing on A4 sheet with PCL). The default setting is Off. When the setting is On, the width will be 8 inches.
Page 134: Ps Menu
Printer Features PS Menu This section describes the User Tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. ❖ Data Format You can select a data format. The default setting is TBCP.
Page 135: Pdf Menu
PDF Menu PDF Menu This section describes the User Tools in the PDF Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print.
Page 136 Printer Features...
Page 137: Scanner Features
6. Scanner Features This chapter describes User Tools in the Scanner Features menu. For details on how to access Scanner Features, see "Accessing User Tools". Scan Settings This section describes the User Tools in the Scan Settings menu under Scanner Features.
Page 138 Scanner Features ❖ Original Type Setting Make these settings according to the paper type of the original. Settings made here are assigned to the {Original Type} keys of the scanner function. The default setting for Type 1 (Text) is Text/Line Art. The default setting for Type 2 (Photo) is Photo.
Page 139: Destination List Settings
Destination List Settings Destination List Settings This section describes the User Tools in the Destination List Settings menu under Scanner Features. Default settings are shown in bold type. Select the defaults for the display priority and the titles for the destination list of e-mail and delivery server.
Page 140: Send Settings
Scanner Features Send Settings This section describes the User Tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type. This section explains how to set the defaults for settings such as the compression level for the scan file and switching to and from the network TWAIN scanner function.
Page 141 Send Settings ❖ Print&Del. Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/delivery results reach 100, select whether to print the delivery journal. Depending on security settings, the journal might not be printed. The default setting is Print and Delete All.
Page 142 Scanner Features ❖ E-mail Informatn. Language Select the language in which e-mail information such as title, date, adminis- trator mail address is sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan- ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.
Page 143: Registering Addresses And Users For Facsimile/Scanner Functions
7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings see "Accessing User Tools". Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.
Page 144 Registering Addresses and Users for Facsimile/Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ Fax Settings You can register fax destinations in the Address Book. When using IP-Fax, you can register the IP-Fax destinations.
Page 145: Managing Names In The Address Book
Address Book ❖ Register Group to You can put registered fax destinations, e-mail, and folder destinations into a group for easier management. Note ❒ Using Address Management Tool in SmartDeviceMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book.
Page 146: Sending E-Mail By Quick Dial
Registering Addresses and Users for Facsimile/Scanner Functions Sending e-mail by Quick Dial By registering e-mail addresses in the Address Book, you can specify e-mail des- tinations simply by selecting it from destination search or selecting the Quick Dial keys when sending a document by Internet Fax. A registered e-mail address can be used as the sender's address, and the sender's address are automatically entered in the "From"...
Page 147: Managing Users And Machine Usage
Address Book Managing users and machine usage Register user codes to limit users to the following functions and check their use of each function: • Copier • Facsimile • Scanner • Printer Reference p.146 “Authentication Information” p.272 “Using Web Image Monitor”...
Page 148: Registering Names
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 150 names. Registering Names This section describes how to register names.
Page 149 Registering Names Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. When you register a new Reg. No., currently available numbers are automat- ically displayed. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 150: Changing A Registered Name
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered Name This section describes how to change a name. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 151 Registering Names Enter the new name, and then press the {OK} key. To change a registration number, press [Reg. No.]. Using the number keys or a Quick Dial key, enter a new number, and then press the {OK} key. Press the {OK} key. Press the {User Tools/Counter} key.
Page 152: Deleting A Registered Name
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered Name This section describes how to delete a name. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 153 Registering Names Press [Yes]. Press the {User Tools/Counter} key.
Page 154: Authentication Information
Registering Addresses and Users for Facsimile/Scanner Functions Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code be- come invalid.
Page 155: Registering A User Code
Authentication Information Registering a User Code This section describes how to register a user code. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 156 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [User Code] using {U} or {T}, and then press the {OK} key. Enter the user code using the number keys, and then press the {OK} key. If you have entered a wrong code, press the {Clear/Stop} key and then enter the correct code again.
Page 157 Authentication Information Select the function you want to set the user code for using {V}, and then press the {OK} key. Press the {Escape} key. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ You can enter a one-to eight-digit user code. ❒...
Page 158: Changing A User Code
Registering Addresses and Users for Facsimile/Scanner Functions Changing a User Code This section describes how to change a user code. Important ❒ Even if you change a user code, the counter value will not be cleared. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 159 Authentication Information Press the {OK} key. Press [Details]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [User Code] using {U} or {T}, and then press the {OK} key. Enter the new user code using the number keys, and then press the {OK} key.
Page 160 Registering Addresses and Users for Facsimile/Scanner Functions Select the function you want to change the user code for using {V}, and then press the {OK} key. Press the {Escape} key. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒...
Page 161: Deleting A User Code
Authentication Information Deleting a User Code This section describes how to delete a user code. Important ❒ After clearing the user code, the counter is automatically cleared. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 162 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [User Code] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} key to delete the user code, and then press the {OK} key.
Page 163: Displaying The Counter For Each User
Authentication Information Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.144 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user. Select [System Settings] using {U} or {T}, and then press the {OK} key.
Page 164 Registering Addresses and Users for Facsimile/Scanner Functions Select [Display] using {U} or {T}, and then press the {OK} key. Select the function you want to display the counter for using {U} or {T}, and then press the {OK} key. Counters for individual function usage under each user code appear. Press the {OK} key.
Page 165: Printing The Counter For Each User
Authentication Information Printing the Counter for Each User This section describes how to print the counter for each user. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key.
Page 166 Registering Addresses and Users for Facsimile/Scanner Functions Select the user to print. , enter the user code and then press the {OK} If you select [Manual] in step key. , confirm the user code using {V} and then If you select [Display List] in step press the {OK} key.
Page 167: Printing The Counter For All User
Authentication Information Printing the Counter for All User This section describes how to print the counter for all user. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Disp./Print User Counter] using {U} or {T}, and then press the {OK} key.
Page 168: Clearing The Number Of Prints
Registering Addresses and Users for Facsimile/Scanner Functions Press the {Start} key. Press the {User Tools/Counter} key. Clearing the Number of Prints This section describes how to clear the counter. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.
Page 169 Authentication Information Select [Per User] using {U} or {T}, and then press the {OK} key. Select the path destination procedure using {U} or {T}, and then press the {OK} key. Select the user to clear. , enter the user code and then press the {OK} If you select [Manual] in step key.
Page 170 Registering Addresses and Users for Facsimile/Scanner Functions If you want to clear the counter for all users, select [All Users] using {U} or {T}, and then press the {OK} key. Select the function you want to clear the counter for using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key.
Page 171: Fax Destination
Fax Destination Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the fax function. • It is easy to select the fax destination if you register "Name" for the fax desti- nation.
Page 172: Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions ❖ Label Insertion (fax destination only) Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with "To"...
Page 173 Fax Destination Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 174 Registering Addresses and Users for Facsimile/Scanner Functions Specify optional settings such as "SUB Code", "SEP Code", "International TX Mode", and "Label Insertion". Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ When a group is registered, you can also add this fax destination to the group.
Page 175 Fax Destination Changing a Fax Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 176 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Enter again the item to be changed. Press [End]. Press the {OK} key.
Page 177 Fax Destination Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Name". Reference p.170 “Changing a fax number” p.170 “Programming the SUB Code” p.171 “Programming the SEP Code” p.172 “Setting the International TX Mode” p.173 “Setting label insertion” p.142 “Changing a Registered Name”...
Page 178 Registering Addresses and Users for Facsimile/Scanner Functions Press the {Escape} key. Press [End]. Reference p.147 “Registering a User Code” Changing a fax number Enter the new fax number using the number keys, and then press the {OK} key. Programming the SUB Code Press [Option].
Page 179 Fax Destination Enter the SUB Code using the number keys and then press the {OK} key. Enter the password using the number keys and then press the {OK} key. Press [Exit]. Programming the SEP Code Press [Option]. Select [SEP Code] using {U} or {T}, and then press the {OK} key. Enter the SEP Code using the number keys and then press the {OK} key.
Page 180 Registering Addresses and Users for Facsimile/Scanner Functions Enter the password using the number keys and then press the {OK} key. Press [Exit]. Setting the International TX Mode Press [Option]. Select [International TX Mode] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key.
Page 181 Fax Destination Setting label insertion When Label Insertion is set to ON, the receiver's name is printed on the fax mes- sage when it is received at the other end. Press [Option]. Select [Label Insertion] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] using {U} or {T}, and then press the {OK} key.
Page 182 Registering Addresses and Users for Facsimile/Scanner Functions Deleting a registered Fax Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 183 Fax Destination Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} key to delete the fax number, and then press the {OK} key. Press [End]. Press the {OK} key.
Page 184: Ip-Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ❒ When you want to delete a user code along with the user itself, see "Delet- ing a User". Reference p.144 “Deleting a Registered Name” IP-Fax Destination This section describes how to register a IP-Fax destination.
Page 185 Fax Destination Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 186 Registering Addresses and Users for Facsimile/Scanner Functions Select the protocol using {U} or {T}, and then press the {OK} key. Enter the IP-Fax destination and then press the {OK} key. Press [Option] to select the items to be set. Press the {OK} key. Press [End].
Page 187 Fax Destination Press the {User Tools/Counter} key. Note ❒ For registration of a name, see "Registering Names". Reference p.140 “Registering Names” p.147 “Registering a User Code” p.234 “Registering Names to a Group” "Entering Text", About This Machine Changing a Registered IP-Fax Destination Settings Select [System Settings] using {U} or {T}, and then press the {OK} key.
Page 188 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to change destination using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 189 Fax Destination Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Name". Reference p.169 “Using a Fax Destination as a sender” p.181 “Changing a Registered IP-Fax Destination” p.142 “Changing a Registered Name” "Entering Text", About This Machine Changing a Registered IP-Fax Destination Press [IP].
Page 190 Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered IP-Fax Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 191 Fax Destination Press the {OK} key. Press [Details]. Select [Fax Settings] using {U} or {T}, and then press the {OK} key. Press [IP] and then press the {OK} key. Press the {Clear/Stop} key to delete the IP-Fax destination, and then press the {OK} key twice.
Page 192 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Name". ❒ When you want to delete a user code along with the user itself, see "Delet- ing a User".
Page 193: E-Mail Destination
E-mail Destination E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail. • It is easy to select the e-mail destination if you register "Name" for the e-mail destination.
Page 194 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 195 E-mail Destination Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. Enter the e-mail address using the number keys and the Quick Dial keys, and then press the {OK} key. Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key.
Page 196: Changing A Registered E-Mail Destination
Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. When a group is registered, other e-mail destinations can be added to the group. For the registration procedure, see "Registering a Name to Group". Note ❒ Up to 128 alphanumerical characters are usable for the mail address. ❒...
Page 197 E-mail Destination Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys. Press [Search] to search by name, display list, registration number, user code, fax destination, e-mail address, or folder name.
Page 198 Registering Addresses and Users for Facsimile/Scanner Functions Select [E-mail/Internet Fax Dest.] or [Internet Fax Dest. only] using {U} or {T}, and then press the {OK} key. Select [On] or [Off] to specify whether or not SMTP server is to be used using {U} or {T}, and then press the {OK} key.
Page 199: Deleting A Registered E-Mail Destination
E-mail Destination Deleting a Registered E-mail Destination Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key.
Page 200 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [E-mail Settings] using {U} or {T}, and then press the {OK} key. Press the {Clear/Stop} key to delete the mail address, then press the {OK} key. Press [End].
Page 201 E-mail Destination Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.144 “Deleting a Registered Name”...
Page 202: Registering Folders
Registering Addresses and Users for Facsimile/Scanner Functions Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. •...
Page 203 Registering Folders Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 204 Registering Addresses and Users for Facsimile/Scanner Functions Press [Details]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
Page 205 Registering Folders Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [SMB] using {U} or {T}, and then press the {OK} key.
Page 206 Registering Addresses and Users for Facsimile/Scanner Functions Select [Manual Entry] or [Browse Network] to specify the path entry method us- ing {U} or {T}, and then press the {OK} key. To specify a folder, you can either enter the path manually or locate the folder by browsing the network.
Page 207 Registering Folders Press the {User Tools/Counter} key. Note ❒ For registration of a name, see "Registering Names". ❒ You can enter up to 64 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒...
Page 208 Registering Addresses and Users for Facsimile/Scanner Functions Locating the SMB folder using Browse Network Select [Browse Network] using {U} or {T}, and then press the {OK} key. Select a work group using the scroll keys, and then press the {OK} key. The client computers sharing the same network as the machine appear.
Page 209 Registering Folders If a Login Screen Appears This section explains how to log in to the machine if a login screen appears when you try to access a folder by browsing the network. The login screen appears if you have not specified folder authentication, or if an incorrect user name or password has been entered for folder authentication.
Page 210 Registering Addresses and Users for Facsimile/Scanner Functions Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 211 Registering Folders Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [SMB] using {U} or {T}, and then press the {OK} key. When specifying a folder, enter the path directly or select it by referencing the network.
Page 212 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Registered Name". Reference p.199 “Locating the SMB folder manually” p.200 “Locating the SMB folder using Browse Network” p.142 “Changing a Registered Name”...
Page 213 Registering Folders Deleting the SMB registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 214 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Press the protocol which is not currently selected. A confirmation message appears. Press [Yes]. Press the {Escape} key twice.
Page 215 Registering Folders Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.144 “Deleting a Registered Name”...
Page 216: Using Ftp To Connect
Registering Addresses and Users for Facsimile/Scanner Functions Using FTP to Connect Note ❒ To register a shared folder configured in Windows, see "Using SMB to Connect". ❒ To register a folder in an NetWare server, see "Using NCP to Connect". Reference p.194 “Using SMB to Connect”...
Page 217 Registering Folders Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys. Press [Search] to search by name, display list, registration number, user code, fax destination, e-mail address, or folder name.
Page 218 Registering Addresses and Users for Facsimile/Scanner Functions Enter the login user name, and then press the {OK} key. Press [Password]. Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {OK} key.
Page 219 Registering Folders Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [FTP] using {U} or {T}, and then press the {OK} key. Enter the server name. and then press the {OK} key. If you want to change the port number, enter the new port number, and then press the {OK} key.
Page 220 Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. Press the {Escape} key. Press [End], and then press the {OK} key. Press the {User Tools/Counter} key. Note ❒ For registration of a name, see "Registering Names". ❒ You can enter up to 64 characters for the user name. ❒...
Page 221 Registering Folders Changing the FTP registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 222 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [FTP] using {U} or {T}, and then press the {OK} key. To change the server name, enter the new server name, and then press the {OK} key.
Page 223 Registering Folders To change the path, enter the new path, and then press the {OK} key. Otherwise, just press the {OK} key. Press [Com.Test] to check the path is set correctly. Press [Exit]. Press the {Escape} key. When you have finished making changes, press [End]. Press the {OK} key.
Page 224 Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Registered Name". Reference p.142 “Changing a Registered Name” "Entering Text", About This Machine Changing the protocol Select [SMB] or [NCP] using {U} or {T}, and then press the {OK} key. A confirmation message appears.
Page 225 Registering Folders Deleting the FTP registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 226 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Press the protocol which is not currently selected using {U} or {T}, and then press the {OK} key. A confirmation message appears.
Page 227: Using Ncp To Connect
Registering Folders Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.144 “Deleting a Registered Name” Using NCP to Connect Note ❒ To register a shared folder configured in Windows, see "Using SMB to Connect". ❒...
Page 228 Registering Addresses and Users for Facsimile/Scanner Functions Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key. Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 229 Registering Folders Press [Details]. Select [Auth. Info] using {U} or {T}, and then press the {OK} key. Select [Folder Authentication] using {U} or {T}, and then press the {OK} key. Select [Specify Other Auth. Info] using {U} or {T}, and then press [User]. Enter the login user name, and then press the {OK} key.
Page 230 Registering Addresses and Users for Facsimile/Scanner Functions Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {OK} key. Press the {Escape} key. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [NCP] using {U} or {T}, and then press the {OK} key.
Page 231 Registering Folders Select the connection type using {U} or {T}, and then press the {OK} key. If you want to specify a folder in an NDS tree, press [NDS]. If you want to spec- ify a folder on a NetWare server, press [Bindery]. Select how to specify the path using {U} or {T}, and then press the {OK} key.
Page 232 Registering Addresses and Users for Facsimile/Scanner Functions Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To register the name, see "Registering Names". ❒ You can enter up to 64 characters for the user name. ❒ If you select [NDS] for the connection type, after the user name, enter the con- text name where the user object resides.
Page 233 Registering Folders Locating the NCP folder manually Select [Manual Entry] using {U} or {T}, and then press the {OK} key. Enter the path name, and then press the {OK} key. Press [Com.Test] to check the path is set correctly. Press [Exit]. Note ❒...
Page 234 Registering Addresses and Users for Facsimile/Scanner Functions Locating the NCP folder using Browse Network Select [Browse Network] using {U} or {T}, and then press the {OK} key. If you have set "Connection Type" to [NDS], a list of items in the NDS tree appears.
Page 235 Registering Folders Changing the NCP registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 236 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Select [NCP] using {U} or {T}, and then press the {OK} key. Select the connection type using {U} or {T}, and then press the {OK} key. If you want to specify a folder in an NDS tree, press [NDS].
Page 237 Registering Folders Specify the folder. Press [Com.Test] to check the path is set correctly. Press [Exit]. Press the {Escape} key. Press [End]. Press the {OK} key.
Page 238 Registering Addresses and Users for Facsimile/Scanner Functions Press the {User Tools/Counter} key. Note ❒ To change the name, see "Changing a Registered Name". Reference p.142 “Changing a Registered Name” Changing the protocol Select [SMB] or [FTP] using {U} or {T}, and then press the {OK} key. A confirmation message appears.
Page 239 Registering Folders Deleting the NCP registered folder Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 240 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press [Details]. Select [Folder Info] using {U} or {T}, and then press the {OK} key. Press the protocol which is not currently selected using {U} or {T}, and then press the {OK} key. A confirmation message appears.
Page 241 Registering Folders Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To delete a name entirely, see "Deleting a Registered Name". Reference p.144 “Deleting a Registered Name”...
Page 242: Registering Names To A Group
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group You can register names to a group to enable easy management of e-mail address- es and folders for each group. To add names to a group, the groups must be reg- istered beforehand.
Page 243 Registering Names to a Group Select [Program/Change] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 244: Registering Names To A Group
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group You can put names that have been registered in the Address Book into a group. When registering new names, you can also register groups at the same time. Select [System Settings] using {U} or {T}, and then press the {OK} key.
Page 245 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name to which you want to register using {V}, and then press the {OK} key. Press [End].
Page 246: Adding A Group To Another Group
Registering Addresses and Users for Facsimile/Scanner Functions Adding a Group to Another Group You can add a group to another group. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 247 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name to which you want to register using {V}, and then press the {OK} key. Press [End].
Page 248: Displaying Names Registered In Groups
Registering Addresses and Users for Facsimile/Scanner Functions Displaying Names Registered in Groups You can check the names or groups registered in each group. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 249 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Programd. User/Group] using {U} or {T}, and then press the {OK} key. All the names in the specified group appear. Press the {User Tools/Counter} key.
Page 250: Removing A Name From A Group
Registering Addresses and Users for Facsimile/Scanner Functions Removing a Name from a Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Address Book Management] using {U} or {T}, and then press the {OK} key.
Page 251 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group name from which you want to delete using {W}, and then press the {OK} key. Press [End].
Page 252: Deleting A Group Within Another Group
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group within Another Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 253 Registering Names to a Group Press the {OK} key. Press [Details]. Select [Register Group to] using {U} or {T}, and then press the {OK} key. Select the group you want to delete using {U} or {T}, then confirm it by pressing {W}, and then press the {OK} key.
Page 254: Changing A Group Name
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Group Name Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 255 Registering Names to a Group Enter the new group name using the number keys and the Quick Dial keys, and then press the {OK} key. To change the registration number, press [Reg. No.]. Enter the new registration number using the number keys or the Quick Dial keys, and then press the {OK} key.
Page 256: Deleting A Group
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 257 Registering Names to a Group Press [Yes]. Press the {User Tools/Counter} key.
Page 258: Registering A Protection Code
Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. •...
Page 259 Registering a Protection Code Enter the registration number you want to protect using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys. Press [Search] to search by name, display list, registration number, user code, fax destination, e-mail address, or folder name.
Page 260 Registering Addresses and Users for Facsimile/Scanner Functions Select [None], [Destination Only], [Sender Only] or [Dest. & Sender] using {U} or {T}, and then press the {OK} key. Select [Dest.Protect Obj.] using {U} or {T}, and then press the {OK} key. Select [Folder] or [Sender] using {U} or {T}, and then press the {OK} key.
Page 261 Registering a Protection Code Enter a protection code using the number keys, and then press the {OK} key. Press the {Escape} key. Press [End]. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ Specify a protection code of up to eight digits. You can also specify "Pro- tection"...
Page 262: Registering A Protection Code To A Group User
Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code to a Group User Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Administrator Tools] using {U} or {T}, and then press the {OK} key. Select [Prgrm./Change/Delete Group] using {U} or {T}, and then press the {OK} key.
Page 263 Registering a Protection Code Press the {OK} key. Press [Details]. Select [Auth. Protect] using {U} or {T}, and then press the {OK} key. Select [Destination Protect] using {U} or {T}, and then press the {OK} key. Enter a protection code using the number keys, and then press the {OK} key.
Page 264 Registering Addresses and Users for Facsimile/Scanner Functions Select [On] using {U} or {T}, and then press the {OK} key. Press [Exit] twice. Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ Specify a protection code of up to eight digits. You can also specify "Pro- tection"...
Page 265: Registering Smtp And Ldap Authentication
Registering SMTP and LDAP Authentication Registering SMTP and LDAP Authentication SMTP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand. Important ❒...
Page 266 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 267 Registering SMTP and LDAP Authentication Enter the login user name, and then press the {OK} key. Press the [Password]. Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {Escape} key twice.
Page 268 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To register the name, see Registering Names". ❒ You can enter up to 191 characters for the user name. ❒ When using POP before SMTP Authentication, you can enter up to 63 al- phanumeric characters.
Page 269: Ldap Authentication
Registering SMTP and LDAP Authentication LDAP authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server. To use an LDAP server, you need to program it beforehand. Important ❒...
Page 270 Registering Addresses and Users for Facsimile/Scanner Functions Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the {OK} key. You can automatically specify registration numbers 001-032 by pressing the Quick Dial keys.
Page 271 Registering SMTP and LDAP Authentication Enter the login user name, and then press the {OK} key. Press [Password]. Enter the password, and then press the {OK} key. Enter the password again to confirm, and then press the {OK} key. Press the {Escape} key twice. Press [End].
Page 272 Registering Addresses and Users for Facsimile/Scanner Functions Press the {OK} key. Press the {User Tools/Counter} key. Note ❒ To register the name, see Registering Names". ❒ When [Do not Specify] is selected for LDAP Authentication, the User Name and Password that you have specified in Program/Change LDAP Server of Administrator Tools settings applies.
Page 273: Searching
Searching Searching You can search for the user information stored in [Address Book Management] un- der [Administrator Tools] in [System Settings] by displaying a list. Alternatively, you can search by name, registration number, display list, user code, fax desti- nation, e-mail address, or folder name. This section explains how to search for a user name or destination registered in the address book.
Page 274: Searching From The List
Registering Addresses and Users for Facsimile/Scanner Functions Select the name using {U} or {T}, then confirm it by pressing {V}, and then press the {OK} key. Reference "Entering Text", About This Machine Searching from the List Search the address book by displaying a list of registered user names and desti- nations.
Page 275: Searching By Registration Number
Searching Searching by Registration Number Search the address book using the registration number of a user or destination. Press [Search]. Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key. Enter the registration number you want to search for using the number keys, and then press the {OK} key.
Page 276: Searching By User Code
Registering Addresses and Users for Facsimile/Scanner Functions Searching by User Code Search the address book using registered user codes. Press [Search]. Select [Search by User Code] using {U} or {T}, and then press the {OK} key. Enter the user code you want to search for using the number keys, and then press the {OK} key.
Page 277: Searching By Fax Number
Searching Searching by Fax Number Search the address book using registered fax numbers. Press [Search]. Select [Search Fax Destination] using {U} or {T}, and then press the {OK} key. Enter the fax number you want to search for using the number keys, and then press the {OK} key.
Page 278: Searching By E-Mail Address
Registering Addresses and Users for Facsimile/Scanner Functions Searching by E-mail Address Search the address book using registered e-mail addresses. Press [Search]. Select [Search by E-mail Address] using {U} or {T}, and then press the {OK} key. Enter the e-mail address you want to search for, and then press the {OK} key.
Page 279: Searching By Destination Folder Name
Searching Searching by Destination Folder Name You can search for a destination folder name registered in the address book. Press [Search]. Select [Search by Folder Name] using {U} or {T}, and then press the {OK} key. Enter the destination folder name, and then press the {OK} key. You can also search by entering part of the destination folder name.
Page 280: Using Web Image Monitor
Registering Addresses and Users for Facsimile/Scanner Functions Using Web Image Monitor This section describes how to access the Web Image Monitor. Using Web Image Monitor, you can register names in the Address Book. Start your Web browser. Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears.
Page 281: Other User Tools
8. Other User Tools Initial settings allow you switch the language as well as check the number of printed pages by displaying the counter. For the details on how to access respec- tive settings, see "Accessing User Tools". Changing the Display Language Following describes [Language] provided for the machine.
Page 282: Counter
Other User Tools Counter Displaying the Total Counter You can display the total counter value used for all functions. Select [Counter] using {U} or {T}, and then press the {OK} key. To print the counter list, press [Print]. Press the {Start} key. A counter list prints out.
Page 283: Appendix
9. Appendix Copyright Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the ini- tial developer and copyright holder of the expat, free from these obligations.
Page 284: Netbsd
Appendix NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code.
Page 285 Copyright Information about Installed Software 2.Authors Name List All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors.
Page 286: Sablotron
Appendix Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Re- served. a) The application software installed on this product includes the Sablotron soft- ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sa- blotron 0.82 has been derived from such original code provided by Ginger Alli- ance Ltd.
Page 287: Jpeg Library
Copyright Information about Installed Software JPEG LIBRARY • The software installed on this product is based in part on the work of the In- dependent JPEG Group. SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright © 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list...
Page 288: Md4
Appendix Copyright © 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Page 289: Samba(Ver 3.0.4)
Copyright Information about Installed Software Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation;...
Page 290: Open Ssl
Appendix Open SSL Copyright © 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 291 Copyright Information about Installed Software This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@crypt- soft.com).
Page 292: Open Ssh
Appendix THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE...
Page 293 Copyright Information about Installed Software - RSA is no longer included, found in the OpenSSL library - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instead we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is no longer included - TSS has been removed...
Page 294 Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCU-...
Page 295 Copyright Information about Installed Software 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specif- ic prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS "AS IS"...
Page 296 Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR "AS IS" AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 297: Open Ldap
Copyright Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSE- QUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-...
Page 298: Ips Tm Print Language Emulations
Appendix THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS "AS IS" AND ANY EXPRESSED OR IMPLIED WARRAN- TIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM- PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-...
Page 299: Index
INDEX Destination List Settings (Scanner Features) Address Book: Print List Dest. List Priority 1 Address Book Management Dest. List Priority 2 Adjust Sound Volume Display Contrast Admin. Auth. Management Display/Print Counter Admin. E-mail Address Disp./Print User Counter Administrator Divide & Send E-mail Administrator Tools (Facsimile Features) DNS Configuration AOF (Always On)
Page 300 Max. Recept. E-mail Size Measurement Unit G3 Analog Line Memory Lock Gateway Settings Memory Overflow General Features (System Settings) Memory Usage General Settings/Adjust (Facsimile Menu List Features) Mixed Orig. Sizes Priority Multiple Lists H.323 Settings Hex Dump NCP Delivery Protocol Host Interface (Printer Features) Network (IEEE 802.11b) Host Name...
Page 301 Ppr Tray Priority: Copier (copier) Selection Signal Status Ppr Tray Priority: Fax (facsimile) Send Settings (Scanner Features) Ppr Tray Priority: Printer (printer) Set Date Preset R/E Priority Set Time Prgrm./Change/Delete Group Set User Function Key Print&Del. Scanner Journal Signal Control Printer Auto Reset Timer (printer) SIP Settings Printer Bypass Paper Size...
Page 302 D327-7670...
Page 303 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 304 Type for 7025/DSm625/LD125/Aficio MP 2500 EN USA D327-7670...

This manual is also suitable for:

Aficio mp 2500spf 7025 Dsm625 Ld125

Ricoh Aficio MP 2500 General Settings Manual

Manuals for this Machine

How to Read this Manual

Display Panel

Accessing User Tools

1 Connecting the Machine

Connecting to the Interfaces

Network Settings

Connecting the Machine to a Telephone Line and Telephone

2 System Settings

General Features

Tray Paper Settings

Timer Settings

Interface Settings

File Transfer

Administrator Tools

3 Copier Features

4 Fax Features

General Settings/Adjust

Reception Settings

E-Mail Settings

IP-Fax Settings

Administrator Tools

Registering Fax Information

Forwarding

Parameter Setting

Home Position

Program Special Sender

5 Printer Features

List/Test Print

Maintenance

System

Host Interface

PCL Menu

PS Menu

PDF Menu

6 Scanner Features

Scan Settings

Destination List Settings

Send Settings

7 Registering Addresses and Users for Facsimile/Scanner Functions

Address Book

Registering Names

Authentication Information

Fax Destination

E-Mail Destination

Registering Folders

Registering Names to a Group

Registering a Protection Code

Registering SMTP and LDAP Authentication

Searching

Using Web Image Monitor

8 Other User Tools

Changing the Display Language

Counter

9 Appendix

Copyright Information about Installed Software

Index

Quick Links

Operating Instructions

Related Manuals for Ricoh Aficio MP 2500

Summary of Contents for Ricoh Aficio MP 2500