Using The Contacts Feature; For More Information - Avaya 9400 Series Quick Reference

Calling a person from the corporate directory
1. Press the Directory feature button.
2. Use the dialpad keys to start spelling the last name of the person you want to call.
3. Press the Next feature button to view the next name alphabetically in the directory, if
necessary.
4. Press the Make Call feature button when you see the name you want.
5. To exit the Directory, press the Phone button or the Exit softkey.

Using the contacts feature

Calling a person from the contacts list
1. Press the Contacts button.
2. Locate the contact you want by typing the first letter of the contact's name as it is listed.
3. Scroll up or down to select the person or number you want to call.
4. Press the OK button or the Call softkey.
Adding a new contact
1. Press the Contacts button.
2. Press the More softkey.
3. Press the New softkey.
4. Enter the name using the dialpad. To enter characters using the dialpad:
• Press the number key that corresponds to the letter or number you want to enter until
the letter or number is displayed.
• If the characters are on the same key, pause before entering the next character.
• To enter a space, press 0.
• Enter remaining letters or numbers.
• To delete the last character, press the More softkey and then the Bksp softkey.
5. Press the down navigation arrow.
6. Enter the telephone number as you would if you were dialing it directly.
7. Press the Save softkey to save your changes.
Editing a contact
1. Press the Contacts button.
2. Scroll to the contact you want to edit.
3. Press the Details softkey.
4. Press the Edit softkey.
5. Scroll up or down to choose the field you want to edit.
6. Use the dialpad and softkeys to make changes to the contact information.
7. Press the Save softkey to save your changes.
Using the call history feature
Calling a person from the call history
1. Press the History button.
2. Scroll to the left or right to view a separate list of all calls, missed (unanswered) calls, answered
calls, or outgoing calls.
3. Scroll up or down to select the person or number you want to call.
4. Press the Call softkey or the OK button.
Adding an entry from the call history to your contacts list
1. Press the History button.
2. Scroll to the number you want to add to your contacts list.
3. Press the +Contact softkey.
4. To edit the name or number, scroll up or down and edit as appropriate.
5. Press the Save softkey to save your changes.
Using the Avaya Home menu
Use the Avaya Home menu to perform tasks such as adjust and customize phone settings, select
the display language, turn call logging on or off for different call types, and set visual and audible
alerting.
The Avaya Home menu has four sub-menus:
Call Settings Lets you set the visual alerting, audible alerting, show phone screen, and stay
in contacts options to on or off; and set the audio path to speakerphone or
headset.
Application Lets you turn call logging on and off for answered, unanswered, outgoing, and
Settings bridged calls; and personalize button labels or restore the default button
labels.
Screen & Sounds Lets you adjust the display brightness and contrast, select your ringing
pattern, turn button click sounds on and off, and turn error tones on and off.
Advanced Lets you erase customized settings, perform a telephone self-test, select the
Options display language, set audio levels for different environments, set the remote
headset option, and enable a higher quality voice transmission.
Note:
The sub-menus that appear depend on how your extension was administered. Some sub-menus
may not be available.
Changing the telephone display language
1. Press the Home button.
2. Scroll to Advanced Options.
3. Press the Select softkey or the OK button.
4. Scroll to Language.
5. Press the Select softkey or the OK button.
6. Scroll up or down to select the desired language.
7. Press the Select softkey or the OK button to change to the selected language.

For more information

For the latest information including the user guide, installation and maintenance guide, interactive
document, and software downloads, go to the Avaya Support site at www.avaya.com/support.
16-603536
Issue 1
August 2011