Savin 3799 Operating Instructions Manual
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Savin 3799 Operating Instructions Manual

Savin printer operating instructions
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Transmission Mode
Communication Information
Other Transmission Features
Reception Features
Copying
Facsimile User Tools
Key Operator Settings
Solving Operation Problems
Maintaining Your Machine
Appendix
For safe and correct use of this machine, please be sure to read the Safety Information in the
Basic Features manual before you use it.

Operating Instructions

<Advanced Features>

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  • Page 1: Operating Instructions

    <Advanced Features> Transmission Mode Communication Information Other Transmission Features Reception Features Copying Facsimile User Tools Key Operator Settings Solving Operation Problems Maintaining Your Machine Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the Basic Features manual before you use it.
  • Page 2 Type for 3799/F9199/LF510 AG/5510L Type for 3799nf/F9199nf/LF515e AG/5510NF Printed in Japan UE USA H310-8700A...
  • Page 3 Machine Types: The model names of the machine do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.17 “Machine Types”, <Basic Features>.) • Type1: 3799/F9199/LF510/5510L • Type2: 3799nf/F9199nf/LF515e/5510NF Notes: Two kinds of size notation are employed in this manual.
  • Page 4 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Copyright © 2002...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS How to Read this Manual ... 1 Paper Mark... 2 Manuals for This Machine ...3 Advanced Features (This Manual) ... 3 Basic Features ... 3 NIC FAX Unit Manual (on CD-ROM) (Option for Type1) ... 4 NIC FAX Unit CD-ROM Manual (Option for Type1) ... 4 1.
  • Page 6 Box File Manager Functions ...67 Printing Personal Box Messages ...67 Storing Messages in Information Boxes...69 Printing Information Box Messages ...70 Deleting Information Box Messages ... 71 3. Other Transmission Features Handy Dialing Functions...75 Chain Dial... 75 Telephone Directory... 76 Redial ... 77 SUB/SID (SUB Code Transmission) ...
  • Page 7 Printed Reports ... 107 File Reserve Report (Memory Transmission) ...107 Communication Result Report (Memory Transmission) ...107 Communication Failure Report ...108 Transmission Result Report (Immediate Transmission) ... 108 4. Reception Features General... 109 Immediate Reception ...109 Memory Reception ...110 Substitute Reception ...111 Screening Out Messages From Anonymous Senders ...112 Selecting the Reception Mode...
  • Page 8 5. Copying Copying... 127 Making Copies on Special Paper ...129 6. Facsimile User Tools Accessing the User Tools ... 131 Counters...134 Selecting the Display Language... 135 Program/Delete Menu ... 136 Multi-step Transfer Group Settings ...136 Storing and Changing Keystroke Programs...139 Using a Keystroke Program...142 Deleting a Keystroke Program...
  • Page 9 7. Key Operator Settings Accessing the Key Operator Tools ... 171 System Settings ... 175 Economy Transmission...175 Night Timer...176 User Parameters ...178 How to Set User Parameters... 188 Printing the User Parameter List ... 189 G3 Analog Line ... 189 G3 Digital Line...
  • Page 10 Memory Lock... (Having Messages from Certain Senders Setting up Memory Lock... 234 Deleting Specified Senders ...236 Printing the Specified Sender List ...236 TX/RX File Save Settings... (Having Messages from Certain Senders Setting up TX/RX File Save...237 Deleting Specified Senders ...239 Printing the Specified Sender List ...239 Deleting Specified Senders...
  • Page 11 Options ... 290 40MB Memory Card ... 290 Function Upgrade Unit ...291 Fax On Demand Unit ...291 Extra G3 Interface Unit...292 ISDN Unit ... 292 Handset... 292 NIC FAX Unit (Option for Type1) ...292 Printer Interface Unit ...293 Other Options... 293...
  • Page 12 Specifications... 294 Acceptable Types of Originals ... 296 Acceptable Original Sizes...296 Paper Size and Scanned Area ... 297 Paper...298 Recommended Paper Sizes and Types ...298 Non-recommended Paper ... 299 Energy Saving... 300 Introduction...300 Entering Energy Saver Mode ...301 Exiting Energy Saver Mode ...302 Selecting the Energy Saver Mode type ...302 Reception in Energy Saver Mode...302 Maximum Values...

  • Page 13: How To Read This Manual

    How to Read this Manual The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 14: Paper Mark

    Paper Mark Paper Directions are shown as following on this book. Portrait direction towards originals set direction is shown as K, and landscape direction towards original set direction is shown as L. Portrait direction on the paper tray is shown as K, and landscape direction on the paper tray is shown as L.

  • Page 15: Manuals For This Machine

    Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. For Type 2 machines and Type 1 machines with options, NIC FAX Unit manual and NIC FAX Unit CD-ROM manual are also provided.

  • Page 16: Nic Fax Unit Manual (On Cd-Rom) (Option For Type1)

    NIC FAX Unit Manual (on CD-ROM) (Option for Type1) The NIC Fax Unit manual explains about the Internet Fax function, IP-Fax func- tion, LAN FAX function and Scanner function. ❖ ❖ ❖ ❖ Chapter 1 Getting Started Explains names and functions for the control panel and necessary settings. Software on the CD-ROM and how to install it are also explained.

  • Page 17: Transmission Mode

    1. Transmission Mode Sending at a Specific Time (Send Later) Using the Send Later function, you can delay transmission of your fax message until a specified time. This allows you to take advantage of off- peak telephone line charges without having to be by the machine at the time of transmission.
  • Page 18 Transmission Mode E E E E Press [OK]. The Transmission Mode menu is shown on the display. A check mark is added to Send Later. Note ❒ To cancel Send Later, press [Cancel] and the display will re- turn to the Transmission Mode menu.

  • Page 19: Sending Confidential Messages

    Sending Confidential Messages This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until the Confidential ID is entered.
  • Page 20 Transmission Mode D D D D Depending on the Confidential Transmission type, use one of the following procedures: Default ID A Press 0 0 0 0 or 1 1 1 1 key to select "De- fault ID". B Press [OK]. The Transmission Mode menu is shown again.
  • Page 21 F F F F Dial, and then press the { { { { Start} } } } key. Note ❒ You can cancel transmission of a message set up for Confiden- tial Transmission. See p.35 “Canceling a Transmission or Reception” . - Sending confidential faxes to other makers' machines Confidential Transmission is only...

  • Page 22: User Code Transmission

    Transmission Mode User Code Transmission User Codes allow you to keep track of machine usage. If everyone uses a User Code when they use the fax ma- chine, the codes or the names pro- g ra m m e d fo r th e c o d e s w i ll be printed in the Journal and other re- ports.
  • Page 23 B Press [Yes]. Proceed to step G. E E E E Press [OK]. The Transmission Mode menu is shown again. A check mark is add- ed to "User Code". Note ❒ When an unregistered User Code is entered, the following message appears: "...

  • Page 24: Entering A User Code With A Quick Dial Key

    Transmission Mode Entering a User Code with a Quick Dial Key When a SUB Code (User Code) for a Personal Box has been assigned to a Quick Dial key, you can perform User Code Transmission by just pressing that key. Reference p.247 “Registering/Editing Per- sonal Boxes”...

  • Page 25: Sub Code Transmission With The Mode Key

    SUB Code Transmission with the Mode Key Confidential Transmission is only possible with machines of the same make that have the Confidential Transmission feature. However, if you use the SUB/SID function, you can send and receive confidential fax- es to and from other makers' ma- chines that have the SUB/SID feature.
  • Page 26 Transmission Mode G G G G Press [SUB/SID]. H H H H Enter the SUB code. Note ❒ You can enter up to 20 charac- ters. ❒ You can enter digits 0-9, q, p and spaces. To enter a space, press [Space] (the first character cannot be a space).
  • Page 27 J J J J Press the { { { { Start} } } } key. Note ❒ You can cancel transmission of a message set up for SUB Code Transmission. See p.35 “Cancel- ing a Transmission or Recep- tion” . SUB Code Transmission with the Mode Key...

  • Page 28: Sep Code Polling Reception

    Transmission Mode SEP Code Polling Reception If you wish to receive a message stored in the memory of another par- ty's fax machine, use this feature. The machine will receive the message with the SEP and PWD code that matches the SEP and PWD code you enter in the procedure below.
  • Page 29 F F F F Press [SEP/PWD]. G G G G Enter the SEP code. Note ❒ You can enter up to 20 charac- ters. ❒ You can enter digits 0-9, q, p and spaces. To enter a space, press [Space] (the first character cannot be a space).
  • Page 30 Transmission Mode If you wish to specify another destination A Press [Add]. B Repeat steps E E E E to H H H H . I I I I Press the { { { { Start} } } } key. Note ❒...

  • Page 31: Polling Reception

    Polling Reception Use this function if you wish to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke programs to fully exploit this feature). Receiver Sender (This machine) Transmission Request There are two types of Polling Recep-...
  • Page 32 Transmission Mode B B B B Enter the code for "Polling RX" with the number keys. Note ❒ If "Polling RX" is not displayed, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next] until it C C C C Depending on which method you are using, choose one of the fol- lowing procedures:...

  • Page 33: File Reserve Report (Polling Reception)

    F F F F Dial, and then press the { { { { Start} } } } key. Note ❒ You can cancel Polling Recep- tion. See p.35 “Canceling a Transmission or Reception” . - Polling Documents from Other Manufacturers' Fax Machines Standard Polling Reception only works with machines of the same make that have the Polling Reception...

  • Page 34: Polling Transmission

    Transmission Mode Polling Transmission Use Polling Transmission when you wish to leave a document in the ma- chine's memory for others to pick up. The message will be sent when the other party calls your machine. Transmitter (This machine) There are three types of Polling Transmission.

  • Page 35: Free Polling Transmission

    A A A A Set the original and select any scan settings you require. B B B B Press [Mode]. The Transmission Mode menu ap- pears. C C C C Enter the code for "Polling TX" with the number keys. Note ❒...
  • Page 36 Transmission Mode E E E E Press [S S S S File] to specify whether to save the stored original or not. Each time you press the key, the text at the middle right corner of the display switches between "Save"...

  • Page 37: Polling Transmission Clear Report

    - Polling Documents to Other Manufacturers' Fax Machines Standard Polling Transmission only works with machines of the same make that have the Polling Reception feature. However, if the other party's fax machine supports Polling Recep- tion and SEP Transmission, you can send documents with the Polling ID to them.

  • Page 38: Reduced Image Transmission

    Transmission Mode Reduced Image Transmission You can reduce the document image slightly to 93% of the original image by using this feature so that there is extra space on the left edge when the image is printed out by the other par- ty's fax machine.
  • Page 39 D D D D Press 0 0 0 0 or 1 1 1 1 key to switch Re- duced Image on or off. Note ❒ To cancel changes to the Re- duced Image setting, press [OK] without making changes to the setting.

  • Page 40: Transfer Request

    Transmission Mode Transfer Request Transfer Request allows fax machines to automatically distribute incoming messages to multiple fax destina- tions. This feature helps you reduce costs when you send the same mes- sage to more than one place in a dis- tant area, and saves time since many messages can be sent in a single oper- ation.
  • Page 41 B B B B Press [Mode]. The Transmission Mode menu ap- pears. C C C C Enter the code for "Transfer Re- quest" with the number keys. Note ❒ If "Transfer Request" is not dis- played, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next] until it is.
  • Page 42 Transmission Mode H H H H When you have specified all the Transfer Stations, press [No]. Note ❒ If you wish to enter an addition- al Transfer Station, press [Enter] and repeat steps D to F. T ran sm is sio n M od e m enu is shown and a check mark is added to Transfer Request.

  • Page 43: Specifying An End Receiver

    Specifying an End Receiver When you make a Transfer Request, you must specify the final destina- tions (End Receivers) for your mes- sage. You cannot enter the numbers of the End Receivers directly. Instead, enter a simple code that describes where the numbers are stored in the Trans- fer Station (in Quick Dial keys, Speed Dials or Groups).

  • Page 44: Fax Header Print

    Transmission Mode Fax Header Print Normally, the Fax Head er pro- grammed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no mar- gin at the top of the transmitted page.
  • Page 45 D D D D Press 0 0 0 0 or 1 1 1 1 key to switch Fax Header Print on or off. Note ❒ Press [OK] to cancel switching the setting and return to the step C display. E E E E Press [OK].
  • Page 46 Transmission Mode...

  • Page 47: Communication Information

    Checking and Canceling Transmission Files You can cancel a transmission or re- ception that is in progress, or delete the Transmission files that have been stored in memory and are awaiting transmission. With this feature, you can also print a file (document), check or edit destina- tion(s), and check or alter the trans- mission time.
  • Page 48 Communication Information A A A A Press [Info.]. The "Information" menu is shown. B B B B Enter the code for "Check/Cancel Files" with the number keys. C C C C Press 0 0 0 0 or 1 1 1 1 key until the file you wish to delete is shown.

  • Page 49: Printing A Stored Message

    Note ❒ Press [No] to cancel the oper- ation and return to the step C display. ❒ To delete another file, select the file by pressing the 0 or 1 key, then repeat the same steps. D D D D Press [Exit].

  • Page 50: Checking And Editing A File

    Communication Information F F F F Press [Exit]. The "Information" menu is shown again. Note ❒ To print another file, select the file by pressing the 0 or 1 key, then repeat the same steps. G G G G Press [Exit]. The standby display is shown.
  • Page 51 A A A A Press [Info.]. The "Information" menu is shown. B B B B Enter the code for "Check/Cancel Files" with the number keys. C C C C Press the 0 0 0 0 or 1 1 1 1 key until the file you wish to print is shown.
  • Page 52 Communication Information Changing the transmission time A Enter the code for "Change Start Time" with the number keys. B Enter the transmission time (four digits) with the number keys. Press [AM/PM] to switch between AM and PM. To clear the en- tries, press the { { { { Clear} } } } key or { { { { Stop} } } } key.
  • Page 53 D Enter the start time with the number keys. Press [AM/PM] to switch between AM and PM. Note ❒ You cannot specify a start time more than 24 hours into the future. ❒ To start transmission imme- diately, press [Immediate]. If memory contains other files queued for transmission, those files are sent first.
  • Page 54 Communication Information D Press [Exit]. F F F F Press [Exit]. The "Information" menu is shown. G G G G Press [Exit]. The standby display is shown.

  • Page 55: Printing A List Of Files In Memory (Print Tx File List)

    Printing a List of Files in Memory (Print TX File List) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample, when erasing files).

  • Page 56: Checking The Transmission Result (Tx Status)

    Communication Information Checking the Transmission Result (TX Status) If you wish to find out whether a file was sent successfully, you don't have to always print the Journal. With this function you can browse through the last 250 completed transmissions on the display.

  • Page 57: Checking The Reception Result (Rx Status)

    Checking the Reception Result (RX Status) This function lets you check the last 250 messages received without hav- ing to print the Journal. You can browse through the received messag- es on the display. Note ❒ If a message is received while you are using this function, the result will not be shown until you exit RX File Status and start it again.

  • Page 58: Printing A Confidential Message

    Communication Information Printing a Confidential Message This feature is designed to prevent messages being picked up casually by anyone when they are received. If someone sends you a message using Confidential Transmission, it is stored in memory and not automati- cally printed.

  • Page 59: Confidential File Report

    D D D D Enter the Confidential ID (4-digit number) with the number keys. Note ❒ If you receive a fax by Confiden- tial ID Override Reception, en- ter the override Confidential ID. See p.7 “Sending Confidential Messages”. E E E E Press the { { { { Start} } } } key.

  • Page 60: Printing A Memory-Locked Message

    Communication Information Printing a Memory-locked Message This is a security feature designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code.
  • Page 61 E E E E Press the { { { { Start} } } } key. The received messages are printed. When the printing is completed, the "Information" menu is shown. Note ❒ If no messages have been re- ceived, the following message appears: "...

  • Page 62: Printing The Journal

    Communication Information Printing the Journal The Journal contains information on up to 50 of the last communications made by your machine. It is printed automatically after every 50 commu- nications (receptions + transmis- sions). You can also print a copy of the Jour- nal at any time by following the pro- cedure below.
  • Page 63 A A A A Press [Info.]. The "Information" menu is shown. B B B B Enter the code for "Print Journal" with the number keys. Note ❒ If "Print Journal" is not shown, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next] . C C C C Press 0 0 0 0 or 1 1 1 1 key to select the for- mat you require.
  • Page 64 Communication Information When choosing "Date" A Press [OK]. B Select the month using the [↑ ↑ ↑ ↑ Month ] and [↓ ↓ ↓ ↓ Month ], press 1 1 1 1 key, and then enter the date us- ing the number keys. D D D D Press the { { { { Start} } } } key.

  • Page 65: Printing The Journal

    Printing the Journal You can check the communication results on this report. Note ❒ When choosing "File No.", "User Code" or "Date", Personal Journal is printed. ❒ Communications made after the machine is connected to the line are printed on the Journal. ❒...
  • Page 66 Communication Information ADDRESS The other party's names are printed in the following priority order: The Pri- Address ority Order The Own Name registered in the other party's machine The Own Fax Number regis- tered in the other party's ma- chine The name stored in the speci- fied Quick Dial key or a Speed Dial...
  • Page 67 ❖ ❖ ❖ ❖ Date The time of the output of the Jour- FAX HEADERS The names or numbers registered un- der FAX HEADER 1 and FAX HEAD- ER 2 are printed. Printing the Journal The Footnote on the Journal Explains the codes printed on the Journal.

  • Page 68: Displaying The Files In Memory

    See p.28 “Transfer Request”. • Messages that have been re- ceived into Transfer Boxes See p.254 “Transfer Boxes”. • PC Printing data file (when optional Printer Interface is installed) To print the Transmission File List A Press [Prt.List]. B Press the { { { { Start} } } } key.
  • Page 69 Displaying the Files in Memory D D D D Press [Exit]. The standby display is shown.

  • Page 70: Tx/Rx File Save

    Communication Information TX/RX File Save This feature requires the optional Function Upgrade Unit and Optional 40MB Memory Card. When turned on, sent or received messages are automatically saved to memory. Once stored you can then check on previous communications and print them out as necessary. See p.236 “TX/RX File Save Settings”.

  • Page 71: Searching Memory For Sent Faxes

    ❒ When "Substitute Reception" is set to "Memory Reception if no Own Name or Own Fax Number re- ceived" and the incoming fax does not have either Own Name or Own Fax Number information, you can- not use the TX/RX File Save func- tion.
  • Page 72 Communication Information Note ❒ To print a list of all the sent fax- es, press [Prt.List]. The display in step I will appear. E E E E Enter the code of the search meth- od you require. F F F F Do one of the following: Searching By Sender Name / No.
  • Page 73 Reference p.10 “User Code Transmis- sion”. B Press [OK]. Note ❒ When an unregistered User Code is entered, the follow- ing message appears: " ", then the dis- programmed. play in step B will reappear. Searching By File Number A Enter the file number (four digits) with the number keys.

  • Page 74: Searching Memory For Received Faxes

    Communication Information J J J J Press the { { { { Start} } } } key to print the list. Reference p.65 “Disk File Search List/Vi- sual List” K K K K Press [PrevMenu]. L L L L Press [Exit] to return to the stand- by mode.
  • Page 75 Reference See p.98 “Entering Charac- ters”, <Basic Features> and p.55 “Own Name/Fax Head- er/Own Fax Number”, <Ba- sic Features>. B Press [OK]. Searching By Date/Time A Select the month using the [↑ ↑ ↑ ↑ Month ] and [↓ ↓ ↓ ↓ Month ] and en- ter the date, year and time us- i n g 0 0 0 0 o r 1 1 1 1 k e y a n d t h e n u m b e r k e y s .
  • Page 76 Communication Information B Press [OK]. Note ❒ When an unregistered User Code is entered, the follow- ing message appears: " programmed. play in step B will reappear. Reference p.10 “User Code Transmis- sion” Searching By File Number A Enter the file number (four digits) with the number keys.

  • Page 77: Disk File Search List/Visual List

    J J J J Press the { { { { Start} } } } key to print the list. Reference p.65 “Disk File Search List/Vi- sual List” K K K K Press [PrevMenu]. L L L L Press [Exit] to return to the stand- by mode.

  • Page 78: Deleting Files

    Communication Information E E E E Press the { { { { Start} } } } key to print the message. F F F F Press [PrevMenu]. G G G G Press [Exit] to return to the stand- by mode. Deleting Files Follow these steps to delete files that have been stored in your machine's...

  • Page 79: Box File Manager Functions

    Box File Manager Functions See the following pages for how to register, print and delete messages stored in box functions. Preparation In order to use the Personal Boxes function or Information Boxes function, you need to set up Per- sonal Boxes or Information Boxes in the "Box Settings"...
  • Page 80 Communication Information C C C C Enter the code for "Print Personal- Box" with the number keys. D D D D Enter the SUB code of the Person- al Box you wish to print. E E E E Press [OK]. Note ❒...

  • Page 81: Storing Messages In Information Boxes

    Storing Messages in Information Boxes Follow these steps to store a message in an Information Box. Note ❒ Only one message can be stored in each Information Box. ❒ To delete a stored message in In- formation Box, see p.71 “Deleting Information Box Messages”.

  • Page 82: Printing Information Box Messages

    Communication Information F F F F Set the original you wish to store, and select any scan settings as necessary. Note ❒ If you press [Cancel], the display in step D reappears. G G G G Press the { { { { Start} } } } key. Your document is scanned in.

  • Page 83: Deleting Information Box Messages

    E E E E Press [OK]. Note ❒ If a password is required, enter the password then press [OK]. ❒ If no message is stored, " matching file found. played and the screen in step D reappears. F F F F Press the { { { { Start} } } } key.
  • Page 84 Communication Information B B B B Enter the code for "Box File Man- ager" with the number keys. Note ❒ If "Box File Manager" is not dis- played, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next] until it is.
  • Page 85 Box File Manager Functions I I I I Press [Exit] to return to the stand- by mode.
  • Page 86 Communication Information...

  • Page 87: Other Transmission Features

    3. Other Transmission Features Handy Dialing Functions Chain Dial This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial keys or Speed Dial codes, and some of which may be entered with the number keys.

  • Page 88: Telephone Directory

    Other Transmission Features G G G G Press { { { { 0} } } } { { { { 0} } } } { { { { 1} } } } . Note ❒ If you wish to specify another destination, press [Add], then re- peat steps from B.

  • Page 89: Redial

    Note ❒ When the optional Function Upgrade Unit is installed, enter a Speed Dial code in the range 000 to 999. ❒ If the list does not contain the d e s i r e d d e s t i n a t io n , p r e s s [↑...

  • Page 90: Sub/Sid (Sub Code Transmission)

    Other Transmission Features SUB/SID (SUB Code Transmission) Normally you can only use Confiden- tial Transmission or Transfer Request to send to fax machines of the same make that have the Confidential Re- ception or the Transfer Request fea- ture. However, if the other machine supports a similar feature called SUB/SID, you can send fax messages to the other party using this method...
  • Page 91 E E E E Enter the SUB code, then press [OK]. Note ❒ Make sure to enter the same SUB code that is stored in the Personal Box, or the SUB code of the Transfer Box of the other parties'. ❒...

  • Page 92: Sep/Pwd (Sep Code Polling Transmission)

    Other Transmission Features G G G G Press the { { { { Start} } } } key. Note ❒ When in Immediate Transmis- sion, if the other party does not support this function, an error message appears on the display. SEP/PWD (SEP Code Polling Transmission) Normally you can only use Polling...
  • Page 93 C C C C Press 0 0 0 0 or 1 1 1 1 key to select "De- fault ID", and then press [OK]. The Transmission Mode menu is shown. A check mark is added to Polling Reception. D D D D Press [Exit].

  • Page 94: Sub-Address

    Other Transmission Features B Enter the PWD code then press [OK]. Note ❒ You can enter up to 20 char- acters. ❒ You can enter digits 0-9, q, p and spaces. To enter a space, press [Space] (the first character cannot be a space). ❒...

  • Page 95: Uui

    C C C C Dial the fax number with the number keys. D D D D Press the User Function key ({ { { { F1} } } } to { { { { F10} } } } ) in which the Sub-ad- dress function has been regis- tered.
  • Page 96 Other Transmission Features D D D D Press the User Function key ({ { { { F1} } } } to { { { { F10} } } } ) in which the Tone func- tion has been registered. "•" appears after the fax number you entered.

  • Page 97: On Hook Dial

    On Hook Dial You can send a fax message without lifting the receiver, while still listen- ing to the dial tone. When a connection is made to anoth- er fax machine (you will hear a high- pitched tone), press the { { { { Start} } } } key. Note ❒...

  • Page 98: Using On Hook Dial With Isdn

    Other Transmission Features Using On Hook Dial with ISDN This feature requires the optional ISDN Unit. When only connected to an ISDN line, the On Hook Dial feature be- comes available for ISDN. The following example describes how to use this feature to connect to a fax information service.
  • Page 99 D D D D Follow the instructions provided by the other party. E E E E When you hear a message such as "Please press the start button", press the { { { { Start} } } } key. After a while, reception will begin. When reception has finished, the machine will return to the standby mode.

  • Page 100: Manual Dial

    Other Transmission Features Manual Dial The optional handset or an external telephone is required to use this function. Pick up the handset or the external telephone and dial. When the line is connected and you hear a high- pitched tone, press the { { { { Start} } } } key to send your fax message.

  • Page 101: Selecting The Line

    Selecting the Line This feature requires the optional Extra G3 Interface Unit or the optional ISDN Unit. Installing all of these options expands the machine's line capacity to a maxi- mum of 3 lines. The optional Extra G3 Interface Unit connects to the PSTN, the optional ISDN Unit to the ISDN.
  • Page 102 Other Transmission Features Option Connected Compo- Line nent(s) Type(s) Base Ma- PSTN + chine + Op- PSTN tional Extra (Option) G3 Interface PSTN + Unit + Op- ISDN tional ISDN (Option) Unit ISDN (Option) PSTN + PSTN (Option) + ISDN (Option) •...

  • Page 103: Auto Discriminate

    ❖ ❖ ❖ ❖ G4 Press the { { { { Line Selection} } } } key to light the G4 indicator. ISDN is se- lected. ❖ ❖ ❖ ❖ G4 Display ❖ ❖ ❖ ❖ PABX Press the { { { { Line Selection} } } } key to light the PABX indicator.
  • Page 104 Other Transmission Features A A A A Make sure that the G3 indicator is lit. B B B B Press the User Function key ({ { { { F1} } } } to { { { { F10} } } } ) with the Line Select function stored in.

  • Page 105: Transmission Features

    Transmission Features Stamp When sending a fax message, the ma- chine can stamp a circle mark at the bottom of the document. This stamp indicates that the document has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Immediate Transmission.

  • Page 106: Id Transmission

    Other Transmission Features ID Transmission If you use this feature, transmission is limited to destination machines of the same make and with the same stored Polling ID. This is useful when send- ing documents containing confiden- tial or sensitive information. Preparation You need to program the Polling ID beforehand.

  • Page 107: If Memory Runs Out While Scanning Is In Progress

    D D D D Select any scan settings as neces- sary. E E E E Dial the destination number. F F F F Press the { { { { Start} } } } key. Scanning the front page will begin. When scanning has finished, the following display appears: G G G G...

  • Page 108: Batch Original Documents Transmission

    Other Transmission Features Batch Original Documents Transmission When sending a fax message which has a large number of pages, you can divide and scan the original docu- ments in parts to store in the memory, and then send the whole data in one transmission.

  • Page 109: If Scanning Fails

    H H H H Press the { { { { Start} } } } key. When the machine finishes scan- ning the set documents, the screen below appears. Note ❒ If you have more documents to be scanned, repeat the proce- dure from G.

  • Page 110: Label Insertion

    Other Transmission Features Label Insertion With this feature you can have the re- ceiver's name programmed in Quick Dial key or Speed Dial printed on the message when it is received at the other end. The name will be printed at the top of the page and will be pre- ceded by "TO:".

  • Page 111: Auto Document

    Preparation In order to have the receiver's name printed on the Label, store the document in memory and reg- ister the name of the receiver be- forehand. See p.145 “Registering Auto Documents”. Note ❒ Although you can specify scan set- tings when sending an Auto Docu- ment, these settings will only apply to the document you send...

  • Page 112: No Document, No Dial

    Other Transmission Features Note ❒ Although you can specify scan set- tings when sending an Auto Docu- ment, these settings will only apply to the document you send along with the Auto Document. T h e s e t t i n g s u s e d w h e n y o u scanned in and stored the Auto Document will apply to the Auto Document itself.

  • Page 113: Blank Sheet Detect

    Blank Sheet Detect This feature is designed to help you avoid making mistakes while scan- ning in documents. If you try to scan in an almost com- pletely blank document, an alarm sounds after Immediate Transmis- sion, and as soon as the document has been scanned for Memory Transmis- sion.

  • Page 114: Backup File Transmission

    Other Transmission Features Backup File Transmission When turned on, this feature sends a backup copy of all faxes you send to destinations that you specify. Preparation You must specify the backup desti- nations beforehand. See p.243 “Backup File Transmission Set- tings”...

  • Page 115: More Transmission Functions

    More Transmission Functions The following functions are useful when transmitting documents. If Memory Runs out While Scanning Is in Progress Scanning of documents is interrupted if the machine's memory runs out (the remaining amount of memory de- creases to 0%) while scanning and storing the document data is in progress.

  • Page 116: Broadcasting Sequence

    Other Transmission Features Broadcasting Sequence If you dial several destinations for the same message (Broadcasting), the messages are sent in the order in which they were dialed. If the docu- ment could not be transmitted, the machine redials that destination after the last destination specified for Broadcasting.

  • Page 117: Automatic Redial

    Automatic Redial If a document cannot be transmitted because the line is busy or due to a transmission error, redialing is done twice at 5-minute intervals for Imme- diate Transmission, and four times at 5-minute intervals for Memory Trans- mission. (The redialing interval and number of retries may vary according to country.) If redialing fails, the machine cancels...
  • Page 118 Other Transmission Features Limitation ❒ Parallel Memory Transmission is not available with G4. Note ❒ Standard Memory Transmission is used instead of Parallel Memory Transmission in the following cas- • When the line is busy and could not be connected to •...

  • Page 119: Printed Reports

    Printed Reports File Reserve Report (Memory Transmission) This report is printed after a docu- ment is stored in memory. It helps you review the contents and regis- tered destinations of documents stored for transmission. Note ❒ This report is not printed for mes- sages sent using Parallel Memory Transmission.

  • Page 120: Communication Failure Report

    Other Transmission Features ❒ Normally, when specifying the destination with a Quick Dial key or Speed Dial, "ADDRESS" on this report shows Own Name or Own Fax Number registered in the re- ceiver's machine. However, you can change the setting with User Parameters so that the name or number of the destination stored in the Quick Dial key or Speed Dial...

  • Page 121: Reception Features

    4. Reception Features General There are two types of reception methods, Immediate Reception and Memory Reception. Normally, the machine receives all the faxes with Immediate Reception, however, in the case of Confidential Reception (see p.46 “Printing a Confi- dential Message”) receiving Memory- locked messages (see p.48 “Printing a Memory-locked Message”) or when you turn on one of the following func-...

  • Page 122: Memory Reception

    Reception Features Memory Reception The machine waits until all pages of the message have been received into memory before printing the message. Receiver (your machine) Sender Important ❒ If the power switch is turned off for 12 hours or longer, documents saved in memory are deleted.

  • Page 123: Substitute Reception

    Press the { { { { Clear Modes/Energy "Energy Saver Mode" indica- Saver} } } } key. tor and "Receive File" are lit. Another function, such as the The message will be printed optional printer function, is after the current job finishes currently printing. automatically. General...

  • Page 124: Screening Out Messages From Anonymous Senders

    Reception Features Screening Out Messages From Anonymous Senders To help you screen out unwanted messages that may fill up your memory, the machine can be programmed to only use Substitute Reception for messages that arrive with Own Name/Own Fax Number identification. Two settings are available: •...

  • Page 125: Selecting The Reception Mode

    Selecting the Reception Mode There are two ways you can set up your machine to handle incoming calls: • Fax mode (Auto Receive Mode) • Tel mode (optional handset or ex- ternal telephone required) Reference p.53 “Reception Modes”, <Basic Features> Fax Mode (Auto Receive Mode) When a telephone call comes in, the...

  • Page 126: Reception Functions

    Reception Features Reception Functions Transfer Station Transfer Stations allow you to expand the standard features of your fax ma- chine to set up complex networks. The diagram below may make the concept clearer. Transfer Station Requesting party Transfer Result Report The following terminology is used in this section: ❖...

  • Page 127: Transfer Result Report

    ❒ If the Requesting Party specifies a Group for the End Receivers and the total number of End Receivers exceeds 250, the Transfer Station cannot transfer the message and sends a Transfer Result Report to the Requesting Party. Reference p.28 “Transfer Request” Transfer Result Report This reports whether transmission to the End Receivers was successful or...

  • Page 128: Remote Transfer

    Reception Features Remote Transfer This feature allows same make or oth- er make fax machines without the Transfer Request function to perform transfer requests to this machine. Preparation In order for this machine to per- form this function, you need to register the Remote ID, and the Transfer Result Report return ad- dress in the Quick Dial key or...
  • Page 129 ❒ If you enter the wrong Remote ID 5 times, the line will be auto- matically cut off, and if you do not change this machine's Re- mote ID, remote transfer will not be accepted. The figure of 5 carries over from previous non- valid attempts.

  • Page 130: Remote Transfer With Uui

    Reception Features ❒ If you keep on getting the er- ror tone, the end receiver may not be registered in the Quick Dial key or Speed Dial you are specifying. ❒ When the optional Function Upgrade Unit is installed, en- ter a Group number in the range 01 to 30.

  • Page 131: Id Reception

    D D D D Press the { { { { Start} } } } key. - Remote Transfer Example Input • Destination (Transfer Station) tele- phone number = 061234567 • Remote ID = 7777 • Transfer Request Result Report re- turn address = Speed Dial 01 •...

  • Page 132: Printing Functions

    Reception Features Printing Functions Center Mark When this function is turned on, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position the hole puncher cor- rectly when you file received messag- Note ❒...

  • Page 133: Reception Time

    Note ❒ Only one set of prints is made when using the following features: • Confidential Reception • Memory Lock Reception • Polling Reception ❒ You cannot cancel the job in progress by pressing the { { { { Stop} } } } key.

  • Page 134: Image Rotation

    Reception Features ❒ This feature is not available when the Image Rotation function is turned on. See p.122 “Image Rota- tion”. ❒ You can turn this feature on or off with User Parameters. See p.178 “User Parameters” (switch 10 bit ❒...

  • Page 135: Page Separation And Length Reduction

    ❒ You can turn this function on or off with User Parameters. See p.178 “User Parameters” (switch 10 bit Page Separation and Length Reduction When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet.

  • Page 136: Tid Print

    Limitation ❒ This feature does not apply to cop- ies, or prints made with the printer option. However, the optional Printer Interface has its own toner saving function.

  • Page 137: When There Is No Paper Of The Correct Size

    When There Is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine chooses a paper size based upon the paper you have available. For example, if your machine has A4 L and 8 A5 K size message, check the A5 K column of the table below.
  • Page 138 Reception Features Reception Size 11"× × × × 17" Priori- The printed image is rotated by the Image Rotation function. The printed image is reduced in size. Important ❒ The width of document that fax machines can receive is that of 8 "×14", 11"×17", A4, B4 or A3 size.

  • Page 139: Copying

    Copying This section describes how to make copies. Important ❒ When making multiple copy sets, copying starts once all originals have been scanned into memory. If memory runs out (free memory reaches 0%) while scanning in, the c o p y j o b i s ca n c e l e d a n d t h e scanned data is deleted from mem- o r y .
  • Page 140 Copying A A A A Press the { { { { Copy} } } } key. The Resolution automatically changes to Super Fine. Note ❒ If you press the { { { { Copy} } } } key again, the machine returns to standby mode.

  • Page 141: Making Copies On Special Paper

    F F F F Press the { { { { Start} } } } key to start copy- ing. When copying is complete, stand- by display reappears. Note ❒ To stop copying while it is in progress, press the { { { { Stop} } } } key. Then open the ADF cover and ADF unit and remove any orig- inals that are left inside.
  • Page 142 Copying C C C C Press 0 0 0 0 or 1 1 1 1 key to select the pa- per size of the optional Bypass Tray Unit. Note ❒ You can enter the paper size by pressing [Custom]. However, this is possible only when [Cus- tom] is displayed as the paper size of the optional Bypass Tray...

  • Page 143: Facsimile User Tools

    6. Facsimile User Tools Accessing the User Tools You can utilize fax features in full by accessing the User Tools and storing fax numbers of destinations or registering often used functions. You can also enable various functions such as Printing Reports/Lists, User Function Keys or Fax On Demand.
  • Page 144 Facsimile User Tools Function Name Reports/ Journal Lists Quick Dial List/Quick Key Label Group Dial List Speed Dial List Keystroke Program List Auto Document Setup Monitor Volume Adjusting the Display Contrast Date/Time Summer Time/DST Registering Own Name and Fax Head- Adjusting the Scanner RGB Fax Reset Timer...
  • Page 145 Function Name User Function Keys Fax On Registering and Edit- Demand ing Fax On Demand Documents Deleting Fax On De- mand Documents Printing Fax On De- mand Documents Printing the Fax On Demand List Printing the Fax On Demand Access Re- port Fax On Demand Re- corded Messages...

  • Page 146: Counters

    Facsimile User Tools - About the Display • You can scroll through items by pressing [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next]. • You can return to the previous menu by pressing [PrevMenu]. • Items on the display are highlighted when selected. •...

  • Page 147: Selecting The Display Language

    D D D D Press [Exit] to return to the stand- by mode. Selecting the Display Language If your native language is Spanish or French, you can have the messages that appear on displays, lists and re- ports shown in either of these lan- guages instead of in English.

  • Page 148: Program/Delete Menu

    Facsimile User Tools Program/Delete Menu Multi-step Transfer Group Settings This procedure describes how to store a Transfer Station in a Group. Once set up, this machine can then forward incoming transfer requests that speci- fy this Group onto the stored Transfer Station.
  • Page 149 F F F F Press 0 0 0 0 or 1 1 1 1 key to select "Mul- tistep Group". G G G G Press [Next]. H H H H Specify the Transfer Station. Note ❒ You can enter the Transfer Sta- tion fax number using a Quick Dial key, a Speed Dial or the number keys.
  • Page 150 Facsimile User Tools K K K K Press [Add RcvStn]. Note ❒ If you do not add any end re- ceivers, proceed to step M. L L L L Specify the remaining end receiv- ers in the same way. M M M M Press [Others].

  • Page 151: Storing And Changing Keystroke Programs

    D Press [Exit]. N N N N Press [OK] Note ❒ If you press 0 or 1 key, you can view and check end receiv- ers already stored. ❒ To delete the displayed end re- ceiver, press the { { { { Clear} } } } key. ❒...
  • Page 152 Facsimile User Tools ❒ The maximum number of pro- grams you can register is 144 (244 when the optional Function Up- grade Unit is installed). A A A A Press the { { { { User Tools} } } } key. B B B B Enter the number of the "Fax Fea- tures"...
  • Page 153 B Enter the code of the Speed Dial you wish to store or edit the program in. Note ❒ To check which programs are currently stored, press [Sta- tus]. ❒ You can also select the Speed Dial to store the program in from the status screen.

  • Page 154: Using A Keystroke Program

    Facsimile User Tools I I I I Press [Name]. Note ❒ Storing of program names can be skipped. If you wish to skip it, proceed to step L. J J J J Enter the program name. Note ❒ If a program name is already registered in the Quick Dial key, the name is shown on the dis- play.

  • Page 155: Deleting A Keystroke Program

    B B B B Select the Quick Dial key or Speed Dial with the program stored in by pressing the Quick Dial key, or pressing the Speed Dial key and entering the Speed Dial code. C C C C Press [OK] . Note ❒...
  • Page 156 Facsimile User Tools E E E E Press a Quick Dial key in which the program you wish to delete is stored. The contents of the program are shown on the display. Note ❒ If you wish to delete a Key- stroke Program stored in a Speed Dial, press [Switch].

  • Page 157: Registering Auto Documents

    Registering Auto Documents If you find that you often have to send a particular page to people (for exam- ple, a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document. This saves re-scanning the document every time you wish to send it.
  • Page 158 Facsimile User Tools E E E E Press a Quick Dial key or a Speed Dial that the Auto Document you wish to store in. To store an Auto Document in a Quick Dial key A Press the Quick Dial key that you wish to store the Auto Document in.

  • Page 159: Deleting An Auto Document

    D Press [Label]. E Press 0 0 0 0 or 1 1 1 1 key to select "Large(1x2)" or "Normal". F Press [OK]. When the destination is registered A Press [Label]. B Press 0 0 0 0 or 1 1 1 1 key to select "Large(1x2)"...
  • Page 160 Facsimile User Tools E E E E Press a Quick Dial key in which the Auto Document you wish to delete is stored. The stored document is shown on the display. Note ❒ If you wish to delete an Auto Document stored in a Speed Di- al, press [Switch].

  • Page 161: Reports/Lists

    Reports/Lists This function allows you to print the following reports and lists manually. Select a report or list as needed. • Journal See p.50 “Printing the Journal”. • Quick Dial list/Quick Key Label See p.73 “Quick Dial Key Label (Dial Label)”, <Basic Features>. •...
  • Page 162 Facsimile User Tools E E E E Press the { { { { Start} } } } key. When printing is completed, the display shown in step D appears again. Note ❒ If you press the { { { { Stop} } } } key be- fore printing starts, the printing stops and the display shown in step D appears again.

  • Page 163: Setup

    Setup Adjusting the Display Contrast Follow these steps to adjust the con- trast of the control panel display. Eight levels of contrast are available. A A A A Press the { { { { User Tools} } } } key. B B B B Enter the code for "Fax Features"...

  • Page 164: Fax Reset Timer

    Facsimile User Tools C C C C Enter the code for "Setup" with the number keys. D D D D Enter the code for "Date/Time" using the number keys. E E E E Select the month you wish to change using the [↑ ↑ ↑ ↑ Month ] and [↓...

  • Page 165: On Hook Timer

    E E E E Press 0 0 0 0 or 1 1 1 1 key to select a peri- od of time. F F F F Press [OK]. Note ❒ If you press [Cancel], the display in step D reappears. G G G G Press [PrevMenu] twice.

  • Page 166: User Function Keys

    Facsimile User Tools User Function Keys You can program each of the User Function keys ({ { { { F1} } } } to { { { { F10} } } } ) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Func- tion key.
  • Page 167 Function Name Description Internet Fax Allows you to enter texts such as an e- mail address. Automatic E-mail Allows you to make On/Off setting Reception for Automatic E-mail Reception. E-mail Reception Allows you to receive e-mail manual- Scanner Allows you to enter destinations for Internet Fax transmissions using the Scanner function.

  • Page 168: Registering/Editing The Contents Of A User Function Key

    Facsimile User Tools Registering/Editing the Contents of a User Function There are two types of programming methods. • Programming the contents of a User Function key by specifying a function code with the number keys • Programming a User Function key on the job Note ❒...

  • Page 169: Programming A User Function Key On The Job

    Note ❒ To see a function number not displayed on the display, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next]. ❒ If another function is already registered, press the { { { { Clear} } } } key or the { { { { Stop} } } } key to delete it.

  • Page 170: Using A User Function Key

    Facsimile User Tools Note ❒ The operation you have stored is shown as "Custom Functions" on the display. Using a User Function Key A A A A Press the User Function key ({ { { { F1} } } } to { { { { F10} } } } ) in which the function you wish to use is stored.
  • Page 171 B Press the User Function key you wish to clear. Note ❒ You can also select the User Function key to clear from the status screen. ❒ If you press [OK], the func- tion is not deleted and the display in step D reappears. E E E E Press the { { { { Stop} } } } key to clear the User Function.

  • Page 172: Fax On Demand

    Facsimile User Tools Fax On Demand This feature requires the optional Fax On Demand unit. Fax On Demand lets you store docu- ments in memory with a number at- tached (the box number). When another party wishes to receive the message, they make a transmission request to your machine specifying the box number containing the docu-...
  • Page 173 C C C C Enter the code for "Fax On De- mand" with the number keys. D D D D Enter the code for "Program FOD" with the number keys. Note ❒ If "Program FOD" is not dis- played, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next] until it is.

  • Page 174: Deleting Fax On Demand Documents

    Facsimile User Tools Deleting Fax On Demand Documents Follow these steps to delete a docu- ment stored using Fax On Demand. A A A A Press the { { { { User Tools} } } } key. B B B B Enter the code for "Fax Features"...
  • Page 175 F F F F Choose one of the following pro- cedures. Deleting just the document A Press [Document]. B Press [Yes]. Note ❒ If you press [No], the display in step E reappears. Deleting just the label A Press [Label]. Fax On Demand B Press [Yes].

  • Page 176: Printing Fax On Demand Documents

    Facsimile User Tools Printing Fax On Demand Documents Follow these steps to print out a doc- ument stored using Fax On Demand. A A A A Press the { { { { User Tools} } } } key. B B B B Enter the code for "Fax Features"...

  • Page 177: Printing The Fax On Demand List

    G G G G Press [PrevMenu] twice. H H H H Press [Exit] to return to the stand- by mode. Printing the Fax On Demand List A A A A Press the { { { { User Tools} } } } key. B B B B Enter the code for "Fax Features"...

  • Page 178: Fax On Demand Recorded Messages

    Facsimile User Tools C C C C Enter the code for "Fax On De- mand" with the number keys. Note ❒ If "Fax On Demand" is not dis- played, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next] until it is.

  • Page 179: Recording The Fax On Demand Recorded Messages

    ❒ By tailoring message 3, you can di- rect callers to just download the document stored in box 1, or have them choose any of up to five box- ❒ You can also choose whether a password is required with User Parameters.

  • Page 180: Checking The Fax On Demand Recorded Messages

    Facsimile User Tools G G G G Press [Start] then speak the mes- sage into the microphone. As you speak, the remaining time available is shown on the display. Note ❒ Each of the messages can be up to 30 seconds long. ❒...

  • Page 181: How Callers Use Fax On Demand

    E E E E Enter the code for "Confirm Guid- ance" with the number keys. F F F F Enter the number of the message you wish to confirm with the number keys. Note ❒ If the item you require is not displayed, press [↑...

  • Page 182: When The Password Is Turned On

    Facsimile User Tools When the Password Is Turned On A A A A Dial using On Hook Dial, or lift the handset and dial. You will hear message 1, then 2. B B B B Enter the password with the num- ber keys, then press the { { { { q You will hear message 3.

  • Page 183: Key Operator Settings

    7. Key Operator Settings Accessing the Key Operator Tools This section describes settings of functions that are mainly managed by key op- erators, such as various types of ID codes, type of telephone line the machine is connected to, User Parameters, or destinations for transmissions. The functions that are available for setting are listed below.
  • Page 184 Key Operator Settings Function Name System G3 Digital Line Settings G4 Digital Line Fax On Demand Reception Registering ID Codes File Retention Transfer Report Network Settings IP-Fax Parameters System Parameter Transmission Key Layout Print Position Memory File Transfer Description Allows you to register Own Fax Number, Sub-address, and CSI if the machine is connected to a G3 digital line.
  • Page 185 Function Name System Deleting Settings Entries Reset PM Counter Initial Setup Multi-copy Reception Authorized Reception Specified Tray Forwarding Memory Lock TX/RX File *6 *7 Save Backup File Transmission Accessing the Key Operator Tools Description Allows you to delete a group of ID codes or destinations programmed into Quick Dial keys by specifying their type.
  • Page 186 Key Operator Settings Function Name Box Settings Registering/ Editing/ Deleting Personal Boxes Registering/ Editing/ Deleting Infor- mation Boxes Registering/ Editing/ Deleting Transfer Boxes Printing the Box List Note ❒ The code for each function that appears on the display varies depending on the installed options or function settings.

  • Page 187: System Settings

    System Settings Economy Transmission Economy Transmission allows you to take advantage of off-peak rates by delaying transmission of messages until a specified time. Follow the procedure below to speci- fy the Economy Transmission Time when the phone rates are lower. Note ❒...

  • Page 188: Night Timer

    Key Operator Settings Night Timer Use this feature to have the machine turn its heater on and off automatical- ly at the times that you prescribe. For example, by having the heater turned off during the night, on holidays or at other times when you are absent, you can cut power costs.
  • Page 189 G G G G Press [↓ ↓ ↓ ↓ Next] to scroll through the days of the week and timers (1 or Note ❒ The days of the week and timers (1 or 2) are displayed in the fol- lowing order: Sun. Set 1 → Sun. Set 2 →...

  • Page 190: User Parameters

    Key Operator Settings - The Message Displayed While the Heater is Turned Off While the Night Timer is activated and the heater is turned off, the mes- sage " Currently the machine is in Energy Saver Mode. Press [Clear Modes/Energy Saver] key to use functions.
  • Page 191 ❖ ❖ ❖ ❖ User Parameter List Switch Bits Item Stamp home position 3,2,1 Image density adjustment level home position Resolution home position Transmission Mode home position Halftone home position Emit a beep when a commu- nication is complete Return the machine to the home settings after each communication System Settings...
  • Page 192 Key Operator Settings Switch Bits Item Available Settings Forwarding Mark 1: On 0: Off Center Mark 1: On 0: Off Print RX Time 1: On 0: Off TSI Print 1: On 0: Off Checkered Mark 1: On 0: Off CIL Print 1: On 0: Off TID Print...
  • Page 193 Switch Bits Item Print Confidential File Report automatically Print Fax On Demand Ac- cess Report automatically Print failed transmission re- sults in the Journal Give priority to the informa- tion provided by the receiv- ing party when printing the Receiver's Name on Com- munication Result Report (Memory Transmission), Immediate Transmission...
  • Page 194 Key Operator Settings Switch Bits Item Available Settings Substitute Reception 1: On 0: Off Condition for Substitute 1: If Own Name Reception or Own Fax Number is re- ceived 0: All incoming fax messages High Temperature Standby 1: On mode 0: Off Restricted Access 00: Off...
  • Page 195 Switch Bits Item Multi-copy Reception Authorized Reception Specified Tray Selection Forwarding System Settings Available Reference Settings 00: Off p.214 “Multi- copy Reception” 01: Copy mes- sages from specified send- 11: Copy mes- sages from senders other than those you specify 00: Off p.217 “Autho- rized Reception”...
  • Page 196 Key Operator Settings Switch Bits Item Available Settings Memory Lock 00: Off 01: Messages from specified senders 11: Messages from senders other than those you specify TX/RX File Save 00: Off 01: Store mes- sages from specified send- 11: Store mes- sages from senders other than those you...
  • Page 197 Switch Bits Item Use the optional Bypass Tray Unit exclusively for PC Printing Halftone Mode Transfer Request Selection of tone (PB) or UUI after tone (·) Alarm for Blank Sheet De- tect function Print Forwarded Messages Locally Polling Files After Trans- mission Toner Saver Mode Print Image Density...
  • Page 198 Key Operator Settings Switch Bits 2,1,0 7,6,5 Item The paper tray used for printing Reports The paper tray selected au- tomatically when an origi- nal is set for making copies Available Reference Settings 000: Not speci- p.50 “Printing fied the Journal” p.149 “Re- 001: Main paper ports/Lists”...

  • Page 199: Mb Memory Card

    Switch Bits Item Selection of "Ex. Super Fine" resolution for Copying Selection of "Ex. Super Fine" resolution for transmission Selection of "Ex. Super Fine" resolution for reception Scanner Cleaning function Use the User Code (name of the Personal Box) as the Fax Header Scanner Cleaning Message The line selected when you...

  • Page 200: How To Set User Parameters

    Key Operator Settings How to Set User Parameters This section describes how to set User Parameters, using transmission mode as an example. To change the trans- mission mode from Memory Trans- mission to Immediate Transmission, you need to change the bit 6 of switch 00 from 0 to 1.

  • Page 201: Printing The User Parameter List

    Note ❒ If you press [Cancel], the display in step D reappears. ❒ The bits are displayed in as- cending order from right to left, the right most bit being bit 0. ❒ Some items use multiple bits for their settings such as "Image density adjustment level."...
  • Page 202 Key Operator Settings • PSTN Access Number Use this setting if your machine is connected to a PBX that re- quires you to dial certain num- ber such as "0" followed by a pause to connect to the outside line. By registering "0" as the PSTN Access Number, a pause will be inserted automatically after the "0"...
  • Page 203 Note ❒ "G3-2 Analog Line" appears only when the optional Extra G3 Interface Unit is installed. The setting procedure is the same for both lines. F F F F Depending on the setting you wish to register, use one of the following procedures: Registering Own Fax Number A Enter the code for "Own Fax...

  • Page 204: G3 Digital Line

    Key Operator Settings C Press [OK]. Note ❒ If you are making settings for the "G 3–1 A n a lo g L in e ," change the setting for the standard G3 line to PABX with User Parameters after registering the PSTN Access Number.
  • Page 205 C C C C Enter the code for "System Set- tings" with the number keys. D D D D Enter the code for "G3 Digital Line" with the number keys. Note ❒ If "G3 Digital Line" is not dis- played, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next] until it is.

  • Page 206: G4 Digital Line

    Key Operator Settings Registering the Own Fax Number (CSI) A Enter the code for "Own Fax No.(CSI)" with the number keys. B Enter the Own Fax Number (CSI). Note ❒ Own Fax Number (CSI) can contain a plus sign (+), num- bers and spaces.
  • Page 207 ❒ After registering Own Fax Num- ber 1 or 2, you can make settings so that the machine does not respond to incoming faxes that do not send their Own Fax Numbers with User Parameters. See p.178 “User Pa- rameters” (switch 13 bit 5). Reference p.89 “Selecting the Line”...
  • Page 208 Key Operator Settings Registering the Sub-address A Enter the code for "Sub-ad- dress" with the number keys. B Enter the sub-address (4–digit number). C Press [OK]. Registering the G4 Terminal ID A Enter the code for "G4 Termi- nal ID" with the number keys. B Enter the code for "Country Code"...

  • Page 209: Fax On Demand Reception

    Fax On Demand Reception This feature requires the optional Fax On Demand Unit. You can turn the Fax On Demand function on or off, set the password (whether the calling party needs to specify the password) or select the line type for the reception. Note ❒...
  • Page 210 Key Operator Settings G G G G Press 0 0 0 0 or 1 1 1 1 key to select "By port". H H H H Press [Port]. I I I I Enter the code for the line type with the number keys. Note ❒...

  • Page 211: Registering Id Codes

    J J J J Press [PrevMenu]. K K K K Press [OK]. L L L L Press [OK]. M M M M Press [PrevMenu] twice. N N N N Press [Exit] to return to the stand- by mode. System Settings Registering ID Codes ID codes are required when using transmission modes such as Polling...

  • Page 212: Registering

    Key Operator Settings Note ❒ You can check the registered ID codes on the User Parameter List. It is recommended that you print and keep the list after you register or edit IDs. See p.189 “Printing the User Parameter List”. ❒...

  • Page 213: File Retention

    G G G G Press [OK]. Note ❒ To register other ID codes, re- peat the procedure from step E. H H H H Press [PrevMenu] three times. I I I I Press [Exit] to return to the stand- by mode. File Retention The File Retention function allows you to have the fax file/document re-...

  • Page 214: Transfer Report

    Key Operator Settings Transfer Report This section describes the procedure for registering the fax number of the line your machine is connected to as the return address for Transfer Re- quests. When you make a Transfer Request from this machine, the registered number is sent to the Transfer Station.
  • Page 215 C C C C Enter the code for "System Set- tings" with the number keys. D D D D Enter the code for "Transfer Re- port" with the number keys. Note ❒ If "Transfer Report" is not dis- played, press [↑ ↑ ↑ ↑ Prev.] or [↓ ↓ ↓ ↓ Next] until it is.

  • Page 216: Network Settings

    Key Operator Settings Network Settings Use of these settings requires the NIC FAX Unit (Option for Type1). Adjust these settings to set up the In- ternet Fax Feature (Option for Type1). For details, see Chapter 1, "Network Settings" in the NIC FAX Unit manu- IP-Fax Parameter Settings Use of these settings requires the NIC FAX Unit (Option for Type1).

  • Page 217: Key Layout

    Key Layout You can change the layout of charac- ters assigned to Quick Dial keys, which are used for entering charac- ters. Two types of layout are provid- ed, the QWERTY layout and the ABC layout. ❖ ❖ ❖ ❖ QWERTY Layout ❖...

  • Page 218: Print Position

    Key Operator Settings Print Position If image positioning needs to be ad- justed slightly, adjust the margins for the appropriate tray (the main paper tray, the optional Paper Tray Units, or the optional Bypass Tray Unit). Note ❒ You can adjust the top and left margins of paper in 9 increments.

  • Page 219: Memory File Transfer

    H H H H Press [OK]. The margins are set. Note ❒ If you wish to adjust another margin for the same tray, repeat the procedure from step F. ❒ If you wish to adjust a margin for another tray, press [Prev- Menu], then repeat the proce- dure from step E.
  • Page 220 Key Operator Settings A A A A Press the { { { { User Tools} } } } key. B B B B Enter the code for "Key Op. Tools" with the number keys. Then press the { { { { q The "Key Op.

  • Page 221: Deleting Entries

    Deleting Entries This feature allows you to delete a group of data stored in the machine such as ID codes or Quick Dials at once. It is a handy tool when you are moving to an office in another location or disposing of the machine. The types of data that you can delete by using this function are listed in the table below.
  • Page 222 Key Operator Settings B B B B Enter the code for "Key Op. Tools" with the number keys. Then press the { { { { q The "Key Op. Tools" main menu appears. C C C C Enter the code for "System Set- tings"...

  • Page 223: Reset Pm Counter

    Reset PM Counter Follow the procedure described be- low to clear the counters that count the sheets of documents and printed paper when replacing the ADF Main- tenance Kit or Fusing Maintenance Unit. If the counters are not cleared, it is not possible to notify the right time for the next replacement.

  • Page 224: Rds (Remote Diagnostic System)

    Key Operator Settings F F F F Press [Reset]. Note ❒ If you press [OK], the screen in step D reappears. G G G G Press [Yes] to clear the counter. Note ❒ If you press [No], the screen in step F reappears.
  • Page 225 E E E E Press 0 0 0 0 or 1 1 1 1 key to turn this function on or off. F F F F Press [OK]. G G G G Press [PrevMenu] twice. H H H H Press [Exit] to return to the stand- by mode.

  • Page 226: Initial Set Up

    Key Operator Settings Initial Set Up Multi-copy Reception Use this feature to have the machine print multiple copies of messages from Specified Senders. If no Speci- fied Senders are registered, the ma- chine prints multiple copies of all messages, regardless of sender. Note ❒...
  • Page 227 B B B B Enter the code for "Key Op. Tools" with the number keys then press the { { { { q q } } } } key. The "Key Op. Tools" main menu appears. C C C C Enter the code for "Initial Set Up"...

  • Page 228: Deleting Specified Senders

    Key Operator Settings Reference p.98 “Entering Characters”, <Basic Features> J J J J Press [OK]. K K K K Choose whether to store this item as a wildcard. Reference p.98 “Entering Characters”, <Basic Features> L L L L Press [OK]. M M M M Press [PrevMenu].

  • Page 229: Printing The Specified Sender List

    Printing the Specified Sender List You can check the registered Speci- fied Senders by printing out the list of the registered Specified Senders. Reference See p.241 “Printing the Specified Sender List” for the printing proce- dure. Authorized Reception You can block out unwanted fax mes- sages by registering Specified Send- ers for Authorized Reception and choosing to receive faxes only from...

  • Page 230: Setting Up Authorized Reception

    Key Operator Settings Setting up Authorized Reception A A A A Press the { { { { User Tools} } } } key. B B B B Enter the code for "Key Op. Tools" with the number keys then press the { { { { q q } } } } key.

  • Page 231: Deleting Specified Senders

    Note ❒ You can use letters, symbols, numbers, or spaces when enter- ing the sender name or sender number. Reference p.98 “Entering Characters”, <Basic Features> J J J J Press [OK]. K K K K Choose whether to store this item as a wildcard.

  • Page 232: Printing The Specified Sender List

    Key Operator Settings Printing the Specified Sender List You can check the registered Speci- fied Senders by printing out the list of the registered Specified Senders. Reference See p.241 “Printing the Specified Sender List” for the printing proce- dure. Specified Tray This function requires the optional Paper Supply Unit.

  • Page 233: Setting Up Specified Tray

    ❒ If the Specified Sender's fax ma- chine is of the same make as your machine, register the sender's name registered to their machine. If the Specified Sender's fax ma- chine is of a different make, regis- ter the fax number. ❒...
  • Page 234 Key Operator Settings Note ❒ If you enter the first digit of the c od e incorrectly, press the { { { { Clear} } } } key or the { { { { Stop} } } } key to clear it and enter the correct code.

  • Page 235: Deleting Specified Senders

    N N N N Press [Exit]. O O O O Press 0 0 0 0 or 1 1 1 1 key to turn this function on or off. P P P P Press [OK]. Q Q Q Q Press [PrevMenu] twice. R R R R Press [Exit] to return to the stand- by mode.
  • Page 236 Key Operator Settings ❒ The messages from the Specified Senders that you registered or messages from the senders other than those you registered are for- warded to the specified addresses. You can choose whether to have these messages forwarded also to the Forwarding Address with no Specified Senders, if there are any, using User Parameters.

  • Page 237: Setting Up Forwarding

    Note ❒ Turn the Forwarding Mark fea- ture on or off with User Param- e t e r s . S e e p . 1 7 8 Parameters”. Setting up Forwarding A A A A Press the { { { { User Tools} } } } key. B B B B Enter the code for "Key Op.
  • Page 238 Key Operator Settings H H H H Enter the fax number of the For- warding Address with the num- ber keys. Note ❒ If you enter the number incor- rectly, press the { { { { Clear} } } } key or { { { { Stop} } } } key and try again.
  • Page 239 O O O O Choose whether to store this item as a wildcard. Reference p.98 “Entering Characters”, <Basic Features> P P P P Press [OK]. Q Q Q Q Press [PrevMenu]. Note ❒ To register another Specified Sender, repeat the procedure from step K.

  • Page 240: Deleting Forwarding Addresses

    Key Operator Settings X X X X Press [Exit] to return to the stand- by mode. Deleting Forwarding Addresses A A A A Press the { { { { User Tools} } } } key. B B B B Enter the code for "Key Op. Tools"...

  • Page 241: Deleting Specified Senders (Forwarding)

    J J J J Press [PrevMenu]. K K K K Press [PrevMenu]. L L L L Press [OK]. Note ❒ Select "Off" if you wish to inval- idate a setting. If there is no reg- istered Forwarding Address, the setting automatically chang- es to "Off."...
  • Page 242 Key Operator Settings F F F F Enter the code for "Prog. Receiv- er" with the number keys. G G G G Enter the item number of the For- warding Address whose Speci- fied Sender you wish to delete with the number keys. Note ❒...

  • Page 243: Printing The Specified Sender List (Forwarding)

    N N N N Press [Exit]. O O O O Press [OK]. When No Specified Sender Has Been Registered A Press [OK]. P P P P Press [PrevMenu] twice. Q Q Q Q Press [OK]. Note ❒ Select "Off" if you wish to inval- idate the setting.
  • Page 244 Key Operator Settings D D D D Enter the code for "Forwarding" with the number keys. E E E E Press [Receiver]. F F F F Enter the code for "Prog. Receiv- er" with the number keys. G G G G Enter the item number of the For- warding Address you wish to print out with the number keys.

  • Page 245: Memory Lock

    Memory Lock You can have messages from Speci- fied Senders stored in memory with- out printing by using the Memory Lock function. A password is re- quired when printing the Memory- locked messages in order to keep them confidential and private. If you do not register any Specified Senders, all incoming messages are received using Memory Lock.

  • Page 246: Setting Up Memory Lock

    Key Operator Settings Setting up Memory Lock A A A A Press the { { { { User Tools} } } } key. B B B B Enter the code for "Key Op. Tools" with the number keys then press the { { { { q q } } } } key.
  • Page 247 H H H H Press [Sender]. I I I I Enter the sender name or sender number of the other party's fax machine you wish to register as a Specified Sender. Note ❒ You can use letters, symbols, numbers, or spaces when enter- ing the sender name or sender number.

  • Page 248: Deleting Specified Senders

    Key Operator Settings Note ❒ You can choose to only lock messages from Specified Send- ers, or lock all messages except those from Specified Senders. Adjust this setting with User Parameters. See p.178 “User Pa- rameters”(switch 09 bits 1, 0). P P P P Press [OK].

  • Page 249: Setting Up Tx/Rx File Save

    ❒ You can use up to 20 characters when registering one item of Spec- ified Senders for the G3 communi- cation, and 24 characters for the G4 communication. You can also spec- ify wildcards. See p.98 “Entering Characters”, <Basic Features>. ❒...
  • Page 250 Key Operator Settings G G G G Enter the 2-digit code of the Spec- ified Sender you wish to register with the number keys. Note ❒ If you enter the first digit of the c od e incorrectly, press the { { { { Clear} } } } key to clear it and enter the correct code.

  • Page 251: Deleting Specified Senders

    N N N N Press [Exit]. O O O O Press 0 0 0 0 or 1 1 1 1 key to turn this function on or off. Note ❒ You can choose to save only messages from Specified Send- ers, or save all messages except those from Specified Senders.
  • Page 252 Key Operator Settings B B B B Enter the code for "Key Op. Tools" with the number keys then press the { { { { q q } } } } key. The "Key Op. Tools" main menu appears. C C C C Enter the code for "Initial Set Up"...

  • Page 253: Registered Specified Senders)

    Note ❒ To delete another Specified Sender, repeat the procedure from step G. K K K K Press [Exit]. L L L L Press [OK]. Note ❒ Enter "1" if you wish to invali- date the setting. M M M M Press [PrevMenu] twice.
  • Page 254 Key Operator Settings B B B B Enter the code for "Key Op. Tools" with the number keys then press the { { { { q q } } } } key. The "Key Op. Tools" main menu appears. C C C C Enter the code for "Initial Set Up"...

  • Page 255: Backup File Transmission Settings

    Backup File Transmission Settings By registering a destination for ad- ministrative use, you can automati- cally have backups made of all sent faxes. You can register the following items: • Administrator's Address (2 desti- nations can be registered). Store a single fax number, or an e- mail address (NIC FAX Unit (Op- tion for Type1) required).
  • Page 256 Key Operator Settings E E E E Press 0 0 0 0 or 1 1 1 1 key to turn this function on or off. F F F F Press [Receiv.1] or [Receiv.2]. G G G G Enter the fax number of the back- up destination (Administrator Address).

  • Page 257: Box Settings

    Box Settings See the following pages for how to set up and delete Personal Boxes, Infor- mation Boxes and Transfer Boxes. This feature provides the following functions: ❖ ❖ ❖ ❖ Registering/Editing Personal Boxes Registering or editing Personal Boxes See p.247 “Registering/Editing Personal Boxes”.

  • Page 258: Personal Boxes

    Key Operator Settings Personal Boxes This feature lets you set up the ma- chine so that incoming messages ad- dressed to certain users are stored in memory instead of being printed out immediately. Each user must be as- signed a SUB Code (User Code) that has been designated as a Personal Box beforehand.

  • Page 259: Registering/Editing Personal Boxes

    Registering/Editing Personal Boxes This section describes how to register Personal Boxes. You can store the following items: • SUB Code (required) Up to 20 characters long and can be composed of digits 0-9, "q", "p" and spaces (the first character can- not be a space).
  • Page 260 Key Operator Settings B B B B Enter the code for "Key Op. Tools" with the number keys. Then press the { { { { q The "Key Op. Tools" main menu appears. C C C C Enter the code for "Box Settings" with the number keys.
  • Page 261 B Enter the password you wish to register. Note ❒ If you incorrectly enter the password, press the { { { { Clear} } } } key or the { { { { Stop} } } } key, then try again. C Press [OK].

  • Page 262: Deleting Personal Boxes

    Key Operator Settings Deleting Personal Boxes This section describes how to delete Personal Boxes. Limitation ❒ If the specified SUB Code is not registered as a Personal Box, or the messages of the box are registered, you cannot delete it. A A A A Press the { { { { User Tools} } } } key.

  • Page 263: Information Boxes

    I I I I Press [PrevMenu] three times. J J J J Press [Exit] to return to the stand- by mode. Information Boxes Use the Information Box feature to set up the machine as a fax information service or document server. By scan- ning documents into Information Box- es, other parties can receive these messages whenever they request them.
  • Page 264 Key Operator Settings A A A A Press the { { { { User Tools} } } } key. B B B B Enter the code for "Key Op. Tools" with the number keys. Then press the { { { { q The "Key Op.

  • Page 265: Deleting Information Boxes

    J J J J Press [Password]. Note ❒ If you do not wish to register a password, proceed to step M. K K K K Enter the password you wish to register. Note ❒ If you enter the password incor- rectly, press the { { { { Clear} } } } key or the { { { { Stop} } } } key, then try again.

  • Page 266: Transfer Boxes

    Key Operator Settings E E E E Enter the SEP Code of the Infor- mation box you wish to delete. Note ❒ If you enter the code incorrectly, press the { { { { Clear} } } } key or the { { { { Stop} } } } key, then try again.

  • Page 267: Registering/Editing Transfer Boxes

    Registering/Editing Transfer Boxes This section describes how to set up a Transfer Box for forwarding incom- ing SUB transfer request messages onto end receivers. You can store the following items: • SUB Code (required) Up to 20 characters long and can be composed of digits 0-9, "q", "p"...
  • Page 268 Key Operator Settings C C C C Enter the code for "Box Settings" with the number keys. D D D D Enter the code for "Prog. Transf. Box" with the number keys. Note ❒ If "Prog. Transf. Box" is not dis- played, press [↑...
  • Page 269 B Enter the password you wish to register. Note ❒ If you enter the password in- correctly, press the { { { { Clear} } } } key or the { { { { Stop} } } } key and try again.

  • Page 270: Deleting Transfer Boxes

    Key Operator Settings Deleting Transfer Boxes This section describes how to delete Transfer Boxes. Limitation ❒ If the specified SUB Code is not registered as a Transfer Box, or the messages of the box are registered you cannot delete it. A A A A Press the { { { { User Tools} } } } key.

  • Page 271: Printing The Box List

    Printing the Box List Follow the procedure below to print a list showing the currently registered Personal Boxes, Information Boxes and Transfer Boxes. A A A A Press the { { { { User Tools} } } } key. B B B B Enter the code for "Key Op.
  • Page 272 Key Operator Settings...

  • Page 273: Solving Operation Problems

    8. Solving Operation Problems Clearing a Paper Jam in the Optional Paper Supply Units Clearing a Paper Jam in the Optional Paper Tray Unit The Fusing Unit and its surrounding areas may be very hot. Do not touch areas other than those indicated in this manual when clearing a paper jam.

  • Page 274: Clearing A Paper Jam In The Optional Bypass Tray Unit

    Solving Operation Problems E E E E Remove any jammed paper slow- F F F F Push in the optional Paper Tray Unit until it clicks into place. Clearing a Paper Jam in the Optional Bypass Tray Unit Important ❒ Do not attempt to pull out the jammed paper with excessive force.
  • Page 275 E E E E Hold the Bypass Tray Unit at both ends, and reattach it to the ma- chine. Note ❒ Make sure that the unit is prop- erly attached to the machine. It should not be tilted, nor should there be any gap between the unit and machine.

  • Page 276: Reading Reports

    Solving Operation Problems Reading Reports Error Report The error report is printed after each unsuccessful communication (both transmission and reception). The communication failure may normally be caused either by your machine, or the fax machine on the other end. Noise on the telephone line may also be one of the causes.

  • Page 277: Error Codes

    Same as for code 0-22 0-24 The memory may be full, and there may be a problem with your printer, such as a jam or lack of paper or toner. Wait for some space to appear in the memory, and 0-25 then solve the problem with your printer.
  • Page 278 Copy jam inside the machine (first, or top, paper feed station) 9-09 Copy jam at the feed-out area 9-10 Toner end. Replace the toner cartridge. 9-17 There is a problem with your printer. 9-20 9-22 9-23 9-24 9-3x There is a problem with the hard disk option.

  • Page 279: Maintaining Your Machine

    9. Maintaining Your Machine Loading Paper into the Optional Paper Tray Unit The following procedure describes how to load paper in the optional Pa- per Tray Unit. A A A A Pull out the optional Paper Tray Unit. B B B B Adjust the size mark to the size of the paper that you are loading.

  • Page 280: Loading Paper Into The Optional Bypass Tray Unit

    Maintaining Your Machine Loading Paper into the Optional Bypass Tray Unit Note ❒ You can load paper in the optional Bypass Tray Unit up to approxi- mately 100 sheets (8 smaller size), 10 sheet (larger than "×11" size) or 40 postcards (L only).

  • Page 281: Changing The Paper Size

    Changing the Paper Size This section describes how to change the paper size in the main paper tray, optional Paper Tray Unit and option- al Bypass Tray Unit to a desired paper size. Do not use paper with staples or con- ductive paper such as aluminum foil or paper that contains carbon.
  • Page 282 Maintaining Your Machine Important ❒ Make sure that the size of paper loaded in the unit matches the size indicated by the size mark. If not, the size of the loaded pa- per is not recognized and print- ed images may be incomplete or paper jams may occur.

  • Page 283: Changing The Paper Size In The Optional Paper Tray Unit

    Important ❒ Make sure that the end plate is properly inserted so that the tabs at the lower end of the plate are securely fastened to the bot- tom plate of the tray. H H H H Fan a stack of paper and even the edges, then load it in the main pa- per tray with the printable surface facing down.
  • Page 284 Maintaining Your Machine C C C C Adjust the size mark to the size of the paper that you are loading. Important ❒ Make sure that the size of paper loaded in the unit matches the size indicated by the size mark. If not, the size of the loaded pa- per is not recognized and print- ed images may be incomplete or...

  • Page 285: Changing The Paper Size In The Optional Bypass Tray Unit

    G G G G Insert the end plate into the slot for the desired paper size. Important ❒ Make sure that the end plate is properly inserted so that the tabs at the lower end of the plate are securely fastened to the bot- tom plate of the unit.
  • Page 286 Maintaining Your Machine C C C C Adjust the paper size mark to the size of the paper that you are loading. Note ❒ To load custom size paper, set the paper size to the "p" mark. ❒ You can use custom size paper only for making copies or PC Printing (option).

  • Page 287: Cleaning

    Cleaning You may not have satisfactory copy- ing or printing results if the parts of the machine are not clean. Clean your machine regularly so that you may al- ways use it in the best condition. The parts that needs to be cleaned regularly are listed below.
  • Page 288 Maintaining Your Machine D D D D Replace the feed unit to its origi- nal position by first pushing the far end, and then pushing the near end into their places. E E E E Close the ADF cover, making sure that it clicks firmly into place.

  • Page 289: Cleaning The Copy Paper Transport Mechanism

    Cleaning the Copy Paper Transport Mechanism Main Paper Tray A A A A Open the side cover of the main paper tray. Note ❒ You cannot open the paper tray side cover when the optional Bypass Tray Unit is installed. Remove the optional Bypass Tray Unit first, and then open the paper tray side cover.

  • Page 290: Optional Bypass Tray Unit

    Maintaining Your Machine Optional Bypass Tray Unit A A A A Shift the paper stop lever toward the machine. B B B B Remove any remaining paper. C C C C Hold both ends of the Bypass Tray Unit firmly, and lift it up slightly to remove it.

  • Page 291: Cleaning The Registration Roller

    F F F F Even the edges of a stack of paper and load it into the unit with the printable surface facing down. G G G G Shift the paper stop lever back to its original position. Cleaning the Registration Roller Some parts of the machine may be very hot.

  • Page 292: Replacing The Stamp Cartridge

    Maintaining Your Machine Replacing the Stamp Cartridge When the stamp mark begins to fade, it is time to replace the stamp car- tridge. Note ❒ Only use stamp cartridges de- signed specifically for this ma- chine. ❒ One stamp cartridge can stamp ap- proximately 3,000 times.

  • Page 293: 10. Appendix

    Installation, Move and Disposal of the Machine This section provides you with information about installation, move and dispos- al of this machine. Important ❒ Installation of this machine must be performed by an authorized dealer or service representative. Never attempt to install the machine by yourself. Machine Environment If the machine is installed in an inappropriate location, you may not be able to make copies or send or receive fax messages properly.
  • Page 294 Appendix ❖ ❖ ❖ ❖ Use this machine in an environment that satisfies the conditions described in the di- agram below. Temperature 89.6 / 32 80.6 / 27 / 25 / 15 / 10 Note ❒ When the machine is subject to a sudden and drastic change in tempera- ture or humidity, condensation in the machine may affect the printing quality of the copied images or received messages.

  • Page 295: Location

    Bypass Tray Unit, clear jammed paper, or replace the toner cartridge. • Right: 5cm (2.0 in.) Note ❒ A working space of at least 5cm (2.0 in.) is necessary to send 11"×17" size documents by fax or install the optional Printer Interface. Installation, Move and Disposal of the Machine...

  • Page 296: Connecting The Power And Switching On

    Appendix Connecting the Power and Switching On R WARNING: • Connect the power cord directly into a wall outlet and never use an ex- tension cord. • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

  • Page 297: Moving The Machine

    Moving the Machine R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. • If you are moving the machine to a distant location such as another floor or building, contact your service representative.

  • Page 298: Connecting To A Telephone Line

    Appendix Connecting to a Telephone Line Connecting the Machine to the Telephone Line R CAUTION: • To reduce the risk of fire, use only No. 26 AWG or larger tele- communication line cord. R ATTENTION: • Pour réduire le risque d'incendie, utiliser uniquement des conduc- teurs de télécommunications 26 AWG ou de section supérieure.

  • Page 299: Connecting To An Additional G3 Line

    Connecting to an Additional G3 Line You can connect the machine to two G3 lines by installing the optional Ex- tra G3 Interface Unit. Connect the ad- ditional G3 line to the "LINE2" socket. Important ❒ Contact your service representa- tive when connecting to the addi- tional G3 line.

  • Page 300: Connecting The Optional Handset

    Appendix Connecting the Optional Handset Installing the Optional Handset A A A A Fix the handset holder to the man- ual pocket using an item such as a small coin. Important ❒ Do not screw in screws too tightly. Doing so may damage the handset holder or manual pocket.

  • Page 301: Supplies

    Supplies ❖ ❖ ❖ ❖ Toner Cartridge One toner cartridge can print approximately 10,000 sheets (ITU-T #1Chart). Product Name Toner Cartridge ❖ ❖ ❖ ❖ Maintenance Units The ADF maintenance kit should be replaced after feeding approximately 30,000 sheets of originals. The fusing maintenance unit should be replaced after printing approximately 60,000 sheets of paper.

  • Page 302: Options

    Appendix Options 40MB Memory Card Following features are enhanced when you install the Optional 40MB Memory Card: • Increasing the number of documents that you can store in the machine's memory • Using the TX/RX File Save function (necessary to install Optional Function Upgrade Unit) •...

  • Page 303: Function Upgrade Unit

    Function Upgrade Unit Optional Function Upgrade Unit enables you to use the TX/RX File Save func- tion. (It is necessary to install the Optional 40MB Memory Card at the same time.) The unit also expands the functions listed below. Function Group Memory Transmission Auto Document...

  • Page 304: Extra G3 Interface Unit

    Appendix Extra G3 Interface Unit The optional Extra G3 Interface Unit enables you to connect the machine to an- other G3 line in addition to the standard connection to a G3 line. ISDN Unit You can connect to ISDN and use the functions listed below by installing the op- tional ISDN Unit.

  • Page 305: Printer Interface Unit

    Printer Interface Unit The Printer Interface enables you to connect the machine to a personal computer and use it as a printer. It also enables you to connect the machine to a LAN en- vironment and use it as a network printer.

  • Page 306: Specifications

    Appendix Specifications ❖ ❖ ❖ ❖ Power supply: 120V, 60Hz ❖ ❖ ❖ ❖ Power consumption Energy Saver Mode: Standby Mode: Transmission: Reception: Copying: When no Option is installed. ❖ ❖ ❖ ❖ Noise Emission Sound Power Level During Printing During Coyping Standby Sound Pressure Level...
  • Page 307 ❖ ❖ ❖ ❖ Transmission time: G3: Less than 3 seconds at 33,600 bps (JBIG coding) G4: Less than 2 seconds at 64 kbps (MMR coding) Note ❒ The values above are measured when sending an A4 size original with standard resolution (G3: 8×3.85 lines/mm (200×100dpi) with JBIG coding, G4: 200×100dpi with MMR coding) with Memory Transmission.

  • Page 308: Acceptable Types Of Originals

    Appendix Copying • Standard: 200×100dpi • Detail: 200×200dpi • Super Fine: 400×400dpi • Extra Super Fine: 600×600dpi (Optional 40MB Memory Card required) Reference Chapter 9, "Specifications" in the NIC FAX Unit manual ❖ ❖ ❖ ❖ Print Process Printing on standard paper using the laser ❖...

  • Page 309: Paper Size And Scanned Area

    Paper Size and Scanned Area (0.2") (0.2") Feeding direction Document width 148~304mm (5.8"-12.0") (0.2") Document length 105~1,200mm (4.1"-47.2") The part shaded will not be scanned, because it is outside the maximum scan- ning width range. Note ❒ Images at the edges of the original document (top 5mm (0.2 in.), bottom 4mm (0.2 in.), left 4mm (0.2 in.), right 5mm (0.2 in.)) may not be scanned even if you set a standard sized original properly.

  • Page 310: Paper

    Appendix Paper It is recommended that you use your supplier's paper for the best printing re- sults. • You can use paper of equivalent thickness to your supplier's paper. Recommended Paper Sizes and Types The recommended sizes, types and sheets of paper that you can load in the ma- chine are described below.

  • Page 311: Non-Recommended Paper

    Note ❒ You can load only custom sized paper to the optional Bypass Tray Unit when making copies or using the PC Printing function (option). ❒ Load OHP transparencies to the optional Bypass Tray Unit one sheet at a time, and remove it from the paper tray immediately after the copying is com- plete.

  • Page 312: Energy Saving

    Appendix Energy Saving Introduction When your fax machine prints fax messages, it uses heat to fix the image on pa- per. This heat is generated using a heating roller which must be hot enough to fuse toner to the paper properly. Because keeping the roller hot all the time con- sumes electricity, this machine is provided with an Energy Saver Mode in which the heating roller is heated to full temperature only when a message needs to be printed.

  • Page 313: Entering Energy Saver Mode

    Note ❒ You can still send fax messages stored in memory while the machine is in En- ergy Saver Mode. ❒ Even in Energy Saving Standby mode, indicators that blink or light during communication or reception still work. When the Substitute Reception, Mem- ory Lock or Confidential message indicator lights, exit Energy Saver Mode and take appropriate action.

  • Page 314: Exiting Energy Saver Mode

    Appendix Exiting Energy Saver Mode Your machine exits Energy Saver Mode when a fax is received. To exit Energy Saver Mode manually: • In Energy Saving Standby mode, press the { { { { Clear Modes/Energy Saver} } } } key. •...

  • Page 315: Maximum Values

    Maximum Values The following table describes the maximum value for each item. Item Memory The number of pages that you can store in memory (Using ITU-T #1Chart, Resolution: Standard, Original Type: Halftone Off) Total number of Memory Transmission files The number of destinations you can specify for one file Total number of destinations that you can specify for all files...

  • Page 316: Index

    INDEX Accessing the Key Operator Tools , 171 Adjusting the Display Contrast , 151 Adjusting the Printing Density , 124 Authorized Reception , 217 Authorized Reception, Setup , 218 Auto Discriminate , 91 Auto Document , 99 Automatic Redial , 105 Auto Reduction , 93 Backup File Transmission , 102 Backup File Transmission Settings , 243...
  • Page 317 Fax Header , 32 Fax Mode (Auto Receive Mode) , 113 Fax On Demand , 160 Fax On Demand Recorded Messages , 166 Fax Reset Timer , 152 File Reserve Report (Memory Transmission) , 107 File Reserve Report (Polling Reception) , 21 File Retention , 201 Forwarding , 223 Forwarding Mark , 224...
  • Page 318 PABX , 91 Page Separation and Length Reduction , 123 Paper , 267 , 268 Paper Specifications , 298 Parallel Memory Transmission , 105 Personal Boxes , 246 Polling ID , 199 Polling Reception , 19 Polling Transmission , 22 Polling Transmission Clear Report , 25 Power , 284 Printed Reports , 107...
  • Page 319 Scanner Cleaning Message , 101 Scanning area , 297 Searching Memory for Received Faxes , 62 Searching Memory for Sent Faxes , 59 Secured ID Override Polling Transmission , 22 Secured Polling Reception , 19 , 20 Secured Polling Transmission , 22 , 23 Selecting the Line , 89 Selecting the Reception Mode , 113 Sending a Fax Immediately , 104...
  • Page 320 MEMO USA H310...

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