Toshiba E-STUDIO2000AC Scanning Manual
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Toshiba E-STUDIO2000AC Scanning Manual

Multifunctional digital color systems / multifunctional digital systems
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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
Scanning Guide

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  • Page 1 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide...
  • Page 2 ©2016 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

  • Page 3: Preface

    Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual provides instructions on how to use the equipment for scanning. Read this manual before using the functions. Some models provide the scanning function as an option.
  • Page 4  Trademarks For trademarks, refer to the Safety Information. 4 Preface...

  • Page 5: Table Of Contents

    CONTENTS Preface..............................3 How to read this manual ............................3 Chapter 1 OVERVIEW Scan Features ............................8 Scan functions................................8 Templates................................... 11 Chapter 2 SCANNING (BASIC OPERATION) Viewing the Scan Menu on the Touch Panel ................... 14 Default Settings ..........................16 Saving Data in e-Filing Boxes........................
  • Page 6 SCANNING USING UTILITY TOOLS Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver ............60 Scanning Images Using the TOSHIBA e-STUDIO WIA Driver..............61 Loading Images Using the TOSHIBA Office Scan Add-In in Microsoft Office 2013........62 INDEX ................................63 6 CONTENTS...

  • Page 7: Chapter 1 Overview

    OVERVIEW This chapter provides an overview of the scan features. Scan Features ........................8 Scan functions................................8 Templates................................11...

  • Page 8: Scan Features

    Scan Features With the equipment, originals placed in the ADF or on the original glass can easily be scanned as image data. The image data can then be stored in the e-Filing boxes and/or the shared folder of the equipment and/or sent to e-mail addresses.
  • Page 9 1.OVERVIEW  Simple Scan With this equipment, “Simple Scan”, which is an exclusive operation screen, is prepared so that you can scan images using only the minimum steps. To learn more about “Simple Scan”, refer to the Quick Start Guide. ...

  • Page 10: Scan To File

    1.OVERVIEW  Scan to File Scan to File allows you to store scans as PDF, XPS, TIFF or JPEG files in the shared folder in the equipment or in a network folder. From these folders, you can copy the saved data and use it on your computer. If you choose to store your scans in the network folder, the type of operating system, such as Windows or Mac OS, does not matter;...

  • Page 11: Templates

    1.OVERVIEW  Scan to USB Scan to USB allows you to save scanned images as PDF, XPS, TIFF, or JPEG files in a USB storage device. Scan an original USB Media USB Media USB Media To learn more about Scan to USB, see the following section: ...
  • Page 12 1.OVERVIEW 12 Scan Features...
  • Page 13 SCANNING (BASIC OPERATION) This chapter describes the basic scanning operations. Viewing the Scan Menu on the Touch Panel.................14 Default Settings ....................... 16 Saving Data in e-Filing Boxes.....................17 Saving Data in the Shared Folder ..................18 Specifying the network folder ..........................21 Sending Data to an E-mail Address..................24 Saving Data to a USB Storage Device..................29 Scanning with Web Service Scan (WS Scan).................32 Using Saved Scan Data......................34...

  • Page 14: Viewing The Scan Menu On The Touch Panel

    Viewing the Scan Menu on the Touch Panel When you press [Scan] on the home screen, the Scan menu is displayed.  If the equipment is managed by the Department Management or User Management features, you need to enter a department code or the user information, such as the user name and password.
  • Page 15 2.SCANNING (BASIC OPERATION) [Job Status] Press this button when you want to monitor your copy, fax, scan, and/or print jobs or view the job logs. Pressing [Job Status] > [Jobs] > [Scan] displays the list of scan job statuses. You can delete jobs from the list as required.

  • Page 16: Default Settings

    Default Settings A default refers to a setting selected automatically when you turn on the equipment, when the equipment wakes up from Sleep Mode, or when the [FUNCTION CLEAR] button is pressed on the control panel. To scan your document, the default settings can be used as they are whereas pressing [Scan Setting] during the scan operation allows you to select the preferred settings for each scan job.

  • Page 17: Saving Data In E-Filing Boxes

    Saving Data in e-Filing Boxes Scan originals and store the scans in e-Filing boxes. You can scan 200 pages per job. When saving your scans, you can specify a public box or one of the user boxes. The public box is a pre-defined box and is used to store documents that any users of the equipment may need to work with.

  • Page 18: Saving Data In The Shared Folder

    Saving Data in the Shared Folder Send and store scans to a shared folder in the equipment’s hard disk or a specified network folder. The data stored in the shared folder can be accessed directly from the computer via a network. You can scan up to 1000 pages per job until the equipment's memory is full.
  • Page 19 2.SCANNING (BASIC OPERATION) Select a file destination.  [MFP Local] — Press this button to store files in a shared folder of this equipment.  [Remote 1], [Remote 2] — Press this button to store files in a network folder, which is the shared folder of a computer connected with this equipment by network.
  • Page 20 2.SCANNING (BASIC OPERATION) - [Slim PDF] — Press this button to store your scan as a slim PDF file. This option is suitable when minimizing the file size is more important than the image quality. This option is available only when [Full Color] or [Gray Scale] is selected for the color mode setting.

  • Page 21: Specifying The Network Folder

    2.SCANNING (BASIC OPERATION)  When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the limit. Do you want to save stored originals?” message appears. If you want to save the scans, press [Yes]. ...
  • Page 22 2.SCANNING (BASIC OPERATION) Select the desired file destination from the list and press [OK].  If FTP, NetwareIPX, NetwareIP or FTPS is selected for a protocol, you do not need to proceed to the next step. The network path you select on the screen in the step 2 of “Saving Data in the Shared Folder” is displayed. ...
  • Page 23 2.SCANNING (BASIC OPERATION) - When you select [NetwareIPX]: Enter the name of the NetWare file server or the Tree/Context (when NDS is available). - When you select [NetwareIP]: Enter the IP address of the NetWare file server.  [Network Path] - When you select [FTP] or [FTPS]: Enter the path to a folder in the FTP server where you want to store the scanned data.

  • Page 24: Sending Data To An E-Mail Address

    Sending Data to an E-mail Address You can send your scans to a specified e-mail address as an attached file. The Scan to E-mail function requires the network administrator to set the equipment configuration. Place the original(s) and press [E-mail] on the Scan menu. ...
  • Page 25 2.SCANNING (BASIC OPERATION) Specify the e-mail address(es) that you want to send to. When you select a contact from the address book on the right side, the selected contact is added to the destination list on the left side. After adding all contacts, press [OK]. You can specify e-mail addresses in various ways.
  • Page 26 2.SCANNING (BASIC OPERATION)  [From Address] Press this button to edit the sender’s e-mail address. You cannot edit the box if the administrator sets the sender’s e-mail address so that it cannot be edited.  [From Name] Press this button to edit the sender’s name. ...
  • Page 27 2.SCANNING (BASIC OPERATION)  Multi/Single - [Multi] — Press this button to store your scan as a multiple page file. When you scan several pages, the equipment stores all the pages as a single file. - [Single] — Press this button to store your scan as a single file for each page. When you scan several pages, the equipment stores each page as a separate file.
  • Page 28 2.SCANNING (BASIC OPERATION) Scanning the next original When the original is set on the glass or [Continue] is pressed during scanning on the ADF, the confirmation screen for the next original will be displayed. In either case, when you set the next original and press [Scan], it will be scanned.

  • Page 29: Saving Data To A Usb Storage Device

    Saving Data to a USB Storage Device You can store scans to a USB storage device.  To store data in a USB storage device, the Save to USB Media setting must be enabled by the administrator. For details, refer to the TopAccess Guide. ...
  • Page 30 2.SCANNING (BASIC OPERATION) Define the settings for the new file as required. Set each of the [File Name], [File Format], [Multi/Single], [Security] and [OCR] settings. After the settings are done, press [OK]. To clear the settings, press [Reset].  [File Name] A maximum of 128 letters can be used for the file name.
  • Page 31 2.SCANNING (BASIC OPERATION)  Pressing next to [File Name] adds some numbers such as date and time to the file name. These numbers can be set by the administrator. For details, refer to the TopAccess Guide.  To use the OCR function, you need to support the OCR Enabler. ...

  • Page 32: Scanning With Web Service Scan (Ws Scan)

    TopAccess. For details, refer to the TopAccess Guide. The Client Utilities/User Documentation DVD includes the TOSHIBA e-STUDIO WIA Driver for users of Windows Vista / Windows 7 / Windows 8.1 / Windows 10 / Windows Server 2008 / Windows Server 2012. This driver can be used together with a WIA-compliant application, such as Microsoft Paint supported by Windows 10, to scan images on the equipment and load them to your client computer.
  • Page 33 2.SCANNING (BASIC OPERATION) Select the client that fits your needs, and then press [Scan]. If the desired client name is not shown on the screen, use to switch between pages. The following screen is displayed. If the above screen does not appear, make sure that the selected client is running. Scanning with Web Service Scan (WS Scan) 33...

  • Page 34: Using Saved Scan Data

    Using Saved Scan Data  Using scan data saved as e-Filing documents You can display a list of the scan data stored in e-Filing and use it in various ways from the touch panel or with the e- Filing web utility. For instructions on how to use the data stored in e-Filing, refer to the e-Filing Guide. ...
  • Page 35 2.SCANNING (BASIC OPERATION)  Using scans saved in USB storage device When you select [USB] to save your scans, they are stored in the USB storage device connected to the equipment. When you save your scans in the USB storage device, a sub-folder is automatically created. The name of the sub-folder depends on how you operate the Scan to USB function.
  • Page 36 2.SCANNING (BASIC OPERATION) 36 Using Saved Scan Data...
  • Page 37 USEFUL FUNCTIONS This chapter describes how to scan documents using various advanced settings. Changing Scan Settings ....................38 Specifying the color mode...........................39 Specifying the resolution.............................39 Selecting the original mode ..........................40 Changing the orientation ............................40 Scanning 2-Sided originals..........................41 Specifying the original size..........................41 Changing the compression ratio.........................42 Removing blank pages ............................42 Erasing black frames around images........................43...

  • Page 38: Changing Scan Settings

    Changing Scan Settings “Scan settings” are settings applied commonly when scanning to any location with this equipment. To change the settings for a particular job, press [Scan Setting] from the Scan menu or each scan screen and set each option. Scan setting screens are divided into different pages.

  • Page 39: Specifying The Color Mode

    3.USEFUL FUNCTIONS  Specifying the color mode Press [Scan Setting] > [Color Mode] and then select the color mode best suited to your scan job.  [Black] — Select this option to scan images in black and white.  [Gray Scale] — Select this option to scan images containing both text and photos and when you want to enhance the photo quality.

  • Page 40: Selecting The Original Mode

    3.USEFUL FUNCTIONS  Selecting the original mode Select the original mode for the image quality best suited to your originals. Press [Scan Setting] > [Original Mode] and then select an original mode. The Original Mode setting is not available when [Gray Scale] is selected for the color mode setting. ...

  • Page 41: Scanning 2-Sided Originals

    3.USEFUL FUNCTIONS  Scanning 2-Sided originals With the Single/2-Sided Scan setting, you can choose whether to scan your originals on both sides. Press [Scan Setting] > [Single/2-Sided Scan] and then select a surface pattern if necessary.  [Single]— Select this option to scan only the front of the originals. ...

  • Page 42: Changing The Compression Ratio

    3.USEFUL FUNCTIONS  Changing the compression ratio You can select the compression ratio for the scanned image data. In general, the higher the compression ratio, the lower the image quality. Press [Scan Setting] and then select a compression ratio in [Compress]. ...

  • Page 43: Erasing Black Frames Around Images

    3.USEFUL FUNCTIONS The equipment may not detect blank pages correctly in the following cases:  The original consists of half-tone pages.  Pages contain small text/images, such as a page number printed on a blank page.  Erasing black frames around images You may want to scan originals with the original cover left open especially when they are as small as a drivers license or as thick a book as a dictionary.

  • Page 44: Adjusting The Exposure

    3.USEFUL FUNCTIONS  Adjusting the exposure Press [Scan Setting] and then use in [Exposure] to select the preferable exposure setting from 11 levels. If [Auto] is selected, the automatic exposure adjustment feature is enabled, automatically setting the exposure best suited to your originals. ...

  • Page 45: Adjusting The Sharpness

    3.USEFUL FUNCTIONS  Adjusting the sharpness After pressing [Scan Setting], you can determine whether your scans look clear or blurry in [Sharpness]. Use to select the preferable setting from 9 levels.  Adjusting the color balance Press [Scan Setting] and then adjust the color balance of your scans in [Saturation] and [RGB Adjustment]. The page shown in the above figure is available only when [Full Color] or [Auto Color] is selected for the color mode setting.

  • Page 46: Reducing The Adf Scan Noise

    3.USEFUL FUNCTIONS  Reducing the ADF scan noise You can set the noise reduction level for scanning originals with the ADF. Press [Scan Setting] and then set the noise reduction level in [ADF Scan Noise Reduction]. Use this function if scan noise is conspicuous due to fine dust at scanning.

  • Page 47: Previewing Scans

    Previewing Scans With the preview feature, you can view your scans on the touch panel before saving or e-mailing them. Follow the procedure below. The preview feature is not available with the WS Scan function. On the Scan menu screen, press [Preview]. See the following sections to select the desired function before scanning originals: ...

  • Page 48: Specifying E-Mail Addresses

    Specifying E-mail Addresses To specify e-mail addresses for the Scan to E-mail function, you have the following options.  P.48 “Selecting from the address book”  P.49 “Selecting groups”  P.50 “Selecting from the address book with search conditions”  P.51 “Entering an e-mail address” ...

  • Page 49: Selecting Groups

    3.USEFUL FUNCTIONS  Selecting groups Press and then select the desired group(s).  To view e-mail addresses registered in a group, press [Contents].  Before pressing [OK], you can specify additional e-mail addresses.  If you want to view or delete the specified e-mail addresses, work in the destination list. ...

  • Page 50: Selecting From The Address Book With Search Conditions

    3.USEFUL FUNCTIONS  Selecting from the address book with search conditions Press The Search screen appears. Enter search conditions and then press [Search]. You can search for contacts even if you do not enter strings in all the search conditions. If you enter multiple search conditions, only the contacts which meet all the entered conditions are displayed as the search results.

  • Page 51: Entering An E-Mail Address

    3.USEFUL FUNCTIONS Press for the desired contacts and then press [OK]. To specify additional e-mail addresses, repeat the above steps. Press [OK]. If you want to view or delete the specified e-mail addresses, work in the destination list.  P.53 “Viewing/Deleting e-mail addresses in the destination list” ...
  • Page 52 3.USEFUL FUNCTIONS Enter an e-mail address, and then press [Close]. Press [OK].  Pressing [Multi] adds the entered e-mail address to the destination list on the left of the screen. After that, you can add additional e-mail addresses.  If you want to view or delete the specified e-mail addresses, work in the destination list. ...

  • Page 53: Viewing/Deleting E-Mail Addresses In The Destination List

    3.USEFUL FUNCTIONS  Viewing/Deleting e-mail addresses in the destination list You can view the specified contacts and groups, and change and delete TO/CC/BCC if necessary. Select the desired contacts from the destination list on the left of the screen. The details on the selected contacts are displayed. ...

  • Page 54: Scanning With Dual Functions (Dual Agents)

    Scanning With Dual Functions (Dual Agents) When performing a scan operation, you can select 2 of the scan functions at one time.  You can set 2 scan functions at one time. Selecting 3 scan functions at one time is not allowed. ...
  • Page 55 3.USEFUL FUNCTIONS On the Scan menu, press [Scan]. To clear the scan functions, select one and press [Reset]. The screen on the touch panel returns to the basic scan menu and the selected button is cleared.  When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the limit.

  • Page 56: Encrypting Data When Saving It

    Encrypting Data When Saving It With “Scan to File”, “Scan to E-mail” or “Scan to USB”, you can encrypt PDF files when you select [PDF] for the file format. On the Scan menu, press [File], [E-mail] or [USB] for the desired scan function. For help, see the following sections: ...
  • Page 57 3.USEFUL FUNCTIONS  Encryption Level - [128bit AES] — Press this button to set to an encryption level compatible with Acrobat 7.0 (PDF Version 1.6). - [128bit RC4] — Press this button to set to an encryption level compatible with Acrobat 5.0 (PDF Version 1.4).
  • Page 58 3.USEFUL FUNCTIONS 58 Encrypting Data When Saving It...

  • Page 59: Scanning Using Utility Tools

    This chapter provides a brief introduction to the scan drivers included with the Client Utilities/User Documentation DVD. Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver ........60 Scanning Images Using the TOSHIBA e-STUDIO WIA Driver ...........61 Loading Images Using the TOSHIBA Office Scan Add-In in Microsoft Office 2013.....62...

  • Page 60: Scanning Images Using The Toshiba E-Studio Remote Scan Driver

    Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver One of the scan drivers included with the Client Utilities/User Documentation DVD is the TOSHIBA e-STUDIO Remote Scan driver. With this driver, you can perform scanning operations remotely from your Windows computer over the TCP/IP network.

  • Page 61: Scanning Images Using The Toshiba E-Studio Wia Driver

    Scanning Images Using the TOSHIBA e-STUDIO WIA Driver The Client Utilities/User Documentation DVD includes the TOSHIBA e-STUDIO WIA Driver for users of Windows Vista / Windows 7 / Windows 8.1 / Windows 10 / Windows Server 2008 / Windows Server 2012. This driver can be used together with a WIA-compliant application, such as Microsoft Paint supported by Windows 10, to scan images on the equipment and load them to your client computer.

  • Page 62: Loading Images Using The Toshiba Office Scan Add-In In Microsoft Office 2013

    Press this button to scan the images with the Remote Scan driver and load them. Select Driver Press this button to select a driver for using the TOSHIBA Office Scan Add-In. About Press this button to display the version information of the TOSHIBA Office Scan Add-In Select either [e-Filing] or [Scan].

  • Page 63: Index

    [Login User Name] ............23 LT format ................3 [Template] ............... 15 TOSHIBA e-STUDIO Remote Scan Driver......60 [Master Password] ............56 TOSHIBA e-STUDIO WIA Driver ......... 32, 61 Menu TOSHIBA Office Scan Add-In ........... 62 Scan................14 INDEX 63...
  • Page 64 Touch panel Scan................14 TWAIN Driver / File Downloader ........9 USB storage device ............35 [User Password] .............. 56 Web Service (WS) Scan ..........11, 32 Windows Imaging Acquisition (WIA) Scan Driver ..32 64 INDEX...
  • Page 65 FC-2000AC/2500AC FC-2505AC/3005AC/3505AC/4505AC/5005AC DP-2008A/2508A/3008A/3508A/4508A/5008A FC-5506AC/6506AC/7506AC DP-5508A/6508A/7508A/8508A OME150053A0...
  • Page 66 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide 1-11-1, OSAKI, SHINAGAWA-KU, TOKYO, 141-8562, JAPAN R150620Q6701-TTEC ©2016 TOSHIBA TEC CORPORATION All rights reserved Ver01 F Issued in Mar. 2016 Patent; http://www.toshibatec.co.jp/en/patent/...

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