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Toshiba e-studio 2802af Fax Manual

Toshiba e-studio 2802af Fax Manual

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MULTIFUNCTIONAL DIGITAL SYSTEMS
Fax Guide
(with GD-1360)

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Summary of Contents for Toshiba e-studio 2802af

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Fax Guide (with GD-1360)
  • Page 2 ©2015 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

  • Page 3: Preface

    Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems. This Fax Guide describes how to use the fax functions, troubleshooting and its maintenance, etc. Be sure to read this manual before using this equipment. Keep this manual handy and retain it for future reference.

  • Page 4: Notice To Users

    Warning: Changes or modification made to this equipment, not expressly approved by Toshiba TEC or parties authorized by Toshiba TEC could void the user’s authority to operate the equipment. WARNING FCC Notice: Part 68 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.
  • Page 5 If trouble is experienced with this equipment, for repair or warranty information, please contact Toshiba America Business Solutions Electronic Imaging Division at 1-800-468-6744. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
  • Page 6 CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. The Ringer Equivalence Number of your facsimile is 0.2 NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface.
  • Page 7 TOSHIBA OF CANADA LIMITED Office Product Group 191 McNABB STREET MARKHAM, ONTARIO L3R 8H2 For NEW ZEALAND only The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to the network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.

  • Page 8: Before Reading This Manual

    Before Reading This Manual  How to read this manual  Symbols in this manual In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment. Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.
  • Page 9  About the defaults shown in this manual  The defaults shown in this manual are the values in the standard operating environment. The values may have been changed from these defaults. The defaults for your model may differ from the defaults shown. ...

  • Page 10: Lineup Of Our Manuals

    Foundation in the U.S. and other countries.  IBM, AT and AIX are trademarks of International Business Machines Corporation.  TopAccess is a trademark of Toshiba Tec Corporation.  Other company and product names given in this manual or displayed in this software may be the trademarks of their respective companies.
  • Page 11  To read manuals in the PDF file format This manual in the PDF (Portable Document Format) can be displayed/printed using Adobe Reader or Adobe Acrobat Reader. If neither is installed in your computer, download one of them. This can be done via the website of Adobe Systems Incorporated. ...

  • Page 12: General Precautions

    Products. 3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage whatsoever caused by any of the following:...

  • Page 13: Table Of Contents

    CONTENTS Preface ..................... 1 Notice to Users................2 Before Reading This Manual............6 General Precautions ..............10 Chapter 1 BEFORE USING FAX Description of Each Component ..........16 Control panel................... 16 Fax screen ..................19 Connecting Cables ............... 20 Chapter 2 SENDING A FAX Basic Procedures................
  • Page 14 Chapter 4 PRINTING LISTS AND REPORTS Printing Lists & Reports Manually ..........58 Journal (transmission and reception journal) ........58 Reservation list................59 Dial list..................... 60 Printing Lists & Reports Automatically ........61 List/Report Samples ..............62 Activity Report (transmission and reception journal)....... 62 Memory Data List (reservation list) ..........
  • Page 15 Managing the Address Book ............. 108 Registering or modifying a Speed Dial number ......109 Registering or modifying a Group Dial number ......111 Registering or modifying a One Touch Dial key number....114 Setting SECURE RECEIVE ............117 Chapter 7 TROUBLESHOOTING AND SPECIFICATIONS Troubleshooting................
  • Page 16 CONTENTS...
  • Page 17 BEFORE USING FAX This chapter describes the basics of this equipment you should know before you start using it. Description of Each Component ............16 Control panel........................16 Fax screen ........................19 Connecting Cables................20...

  • Page 18: Chapter 1 Before Using Fax

    1 BEFORE USING FAX Description of Each Component  Control panel This section describes the buttons on the control panel used for the fax functions. For any details of the control panel not covered in this document, refer to the User’s Guide. e-STUDIO2802AF e-STUDIO2809A Series 1.
  • Page 19 1 BEFORE USING FAX 1.BEFORE USING FAX 5. [ADDRESS BOOK] button Use this button to display the Address Book screen and specify the recipient. 6. [RESOLUTION] button Use this button to change the scanning resolution. 7. [JOB STATUS] button Use this button to view the job status or its history. 8.
  • Page 20 1 BEFORE USING FAX 16. [CANCEL] button Use this to cancel the current setting and return to the previous menu. 17. Alarm lamp This lamp lights when an error occurs and this equipment needs some actions to be taken. 18. PRINT DATA lamp This lamp blinks when fax is being transmitted/received or network fax data from a computer are being received.

  • Page 21: Fax Screen

    1 BEFORE USING FAX 1.BEFORE USING FAX  Fax screen When you press the [FAX] button on the control panel, the screen shown below is displayed. :INPUT FAX NUMBER 01/01 12:01 M:100% 100% AUTO EXPOSURE TEXT/PHOTO 1. Message Displays the current status or error messages. 2.

  • Page 22: Connecting Cables

    1 BEFORE USING FAX Connecting Cables Be sure that the power of this equipment is turned OFF before connecting the cables. e-STUDIO2802AF e-STUDIO2809A Series 1. LINE Connect a telephone line. 2. TEL Connect an external telephone.  Do not connect this equipment and the external telephone to a telephone outlet in parallel.
  • Page 23 SENDING A FAX This chapter describes how to send a fax. Basic Procedures.................. 22 Sending a Fax after calling the recipient................ 24 Setting an original ......................26 Setting the transmission conditions ................32 Specifying the recipient ....................36 Checking and Canceling the Transmissions........44 Checking Transmission Status (log) ................

  • Page 24: Basic Procedures

    2 SENDING A FAX Basic Procedures This section describes the basic procedure to send a fax. For details of each operation, see the page indicated in the procedure as required. Place the original(s). e-STUDIO2802AF e-STUDIO2809A Series Check the original size and scanning range, etc. Place the original(s) on the original glass or RADF (Reversing Automatic Document Feeder) in the correct direction.
  • Page 25 2 SENDING A FAX 2.SENDING A FAX For details on the department management function, see the User’s Guide. In addition, if you leave the equipment unattended for the period of the auto clear setting time (45 sec. by manufacturer default), the screen automatically returns to the initial one when department management is not performed, and returns to the department code entry screen when department management is performed.

  • Page 26: Sending A Fax After Calling The Recipient

    2 SENDING A FAX Redial function In the transmission mode, if the fax cannot be sent due to a busy-line, the fax number is redialed automatically to send the fax. If you want to change the number of times the equipment will redial, contact your service technician.
  • Page 27 2 SENDING A FAX 2.SENDING A FAX Enter the fax number. You can specify the recipient using the One Touch Dial, Speed Dial or Search function. The number cannot be deleted once it is entered. So if you press the wrong one, hang up the handset, pick it up again and then reenter it.

  • Page 28: Setting An Original

    2 SENDING A FAX  Setting an original  Setting an original on the original glass This section describes how to set an original on the original glass. Originals are sent in the order they are placed on the original glass. Do not place any heavy objects (4 kg/9 lb.
  • Page 29 2 SENDING A FAX 2.SENDING A FAX Align the original against the left inner corner of the glass. e-STUDIO2802AF e-STUDIO2809A Series  Different size originals can also be sent in one transmission. The original size is the size that you have set initially. When sending an original of a size larger than the set size, make sure that all contents are scanned and no portions are left out.
  • Page 30 2 SENDING A FAX  Setting originals on RADF This section describes how to set originals on the RADF (Reversing Automatic Document Feeder). When the originals are placed on the RADF, the uppermost page is the first to be scanned and sent. After aligning the originals, place them with their face up and slide the guides to rest against the edges of the originals.
  • Page 31 2 SENDING A FAX 2.SENDING A FAX Sending same width originals The RADF allows for sending originals of mixed sizes but the same width. Available combinations of the original size are as follows.  A/B format: A3/A4, B4/B5  LT format: LD/LT, LG/LT-R To send same width originals, you need to enable “MIXED SIZE ORIGINAL”...
  • Page 32 2 SENDING A FAX  Precautions for using the RADF Do not use the types of originals 1 to 9 shown below because such originals may cause misfeeding or damage to the equipment. 1. Badly wrinkled, folded or curled originals 2.

  • Page 33: Acceptable Originals

    2 SENDING A FAX 2.SENDING A FAX  Acceptable originals This equipment can send a fax of the following originals. You can place 1-sided or 2-sided originals of the media types, such as standard paper, recycled paper and paper with holes (2, 3 or 4 holes) for filing, on the RADF (Reversing Automatic Document Feeder).

  • Page 34: Setting The Transmission Conditions

    2 SENDING A FAX  Original scanning range The following figures show the original scanning area. Any information in the shaded area is not printed on the paper. Feed direction 2 mm (0.08 inch) 2 mm (0.08 inch) 2 mm 2 mm (0.08 inch) (0.08 inch)

  • Page 35: Original Mode

    2 SENDING A FAX 2.SENDING A FAX  Settings EXPOSURE Set the density at which the original is to be scanned. AUTO: This equipment automatically detects the contrast of the original, and scans it with the optimum density. Manual: Press to set the desired contrast.

  • Page 36: Original Size

    2 SENDING A FAX SINGLE/2-SIDED SCAN You can send a copy of 2-sided originals by fax using the RADF (Reversing Automatic Document Feeder). SINGLE: This is suitable for 1-sided originals. DUPLEX: This is suitable for 2-sided originals. When you place a 2-sided original of the LT/A4 size, change the direction of the original depending on its bind position as follows: 1.

  • Page 37: Mixed Size Original

    2 SENDING A FAX 2.SENDING A FAX MIXED SIZE ORIGINAL Switch Mixed Size Original ON or OFF. When this mode is set to ON, you can mix originals of different length. The size of the original is automatically determined before the original is scanned.

  • Page 38: Specifying The Recipient

    2 SENDING A FAX  Specifying the recipient There are various ways to specify the recipient, such as Direct entry with the control panel and Address Book entry. To use the address book, you need to register recipients’ fax numbers to the book in advance.

  • Page 39: One Touch Key Dialing

    2 SENDING A FAX 2.SENDING A FAX Press [START].  One Touch key dialing You can register the telephone numbers beforehand in the One Touch Dial keys, and specify the recipient simply by pressing the keys.  It is required to register the One Touch Dial keys beforehand. ...
  • Page 40 2 SENDING A FAX When you are dialing to an outside line via a PBX, there may be a pause before the connection is made, causing a transmission error. To avoid this error, press the [PAUSE] button after the number that designates an outside line to enter a pause. This automatically enters a two-second pause before the recipient's fax number is dialed, which reduces transmission errors.
  • Page 41 2 SENDING A FAX 2.SENDING A FAX Specify the recipients.  P.36 “Direct entry with digital keys”  P.37 “One Touch key dialing”  P.40 “Specifying the recipient from the address book”  P.41 “Searching the recipient in the address book” Press [OK].
  • Page 42 2 SENDING A FAX  Specifying the recipient from the address book You can specify the recipient from the address book.  It is required to register the address book beforehand.  P.108 “Managing the Address Book”  You can confirm the address book from the dialer list. ...
  • Page 43 2 SENDING A FAX 2.SENDING A FAX Searching the recipient in the address book You can search for a specific recipient in the address book. Press to select [SEARCH], and then press ADDRESS BOOK SEARCH SPEED DIAL GROUP DIAL Press to select the character string to use as the search key.

  • Page 44: Speed Dial

    2 SENDING A FAX Speed Dial You can specify the recipient using a Speed Dial number from 1 to 200.  It is required to register the Speed Dial numbers beforehand.  P.108 “Managing the Address Book”  You can confirm the Speed Dial numbers already registered. ...

  • Page 45: Group Entry

    2 SENDING A FAX 2.SENDING A FAX Group entry You can specify the group to which you want to send a fax from the address book.  It is required to register the groups beforehand.  P.108 “Managing the Address Book” ...

  • Page 46: Checking And Canceling The Transmissions

    2 SENDING A FAX Checking and Canceling the Transmissions  Checking Transmission Status (log) Check the fax transmission log from the Transmission/Reception Journal. For details, see the following page.  P.62 “Activity Report (transmission and reception journal)”  Checking and canceling the reserved transmissions Press [JOB STATUS].

  • Page 47: Canceling Transmission When An Original Is Being Scanned

    2 SENDING A FAX 2.SENDING A FAX You can delete a reserved transmission by selecting [DELETE] and then pressing . Press to select the reserved transmission you want to delete. Select [YES], and then press [OK]. ARE_YOU_SURE? DELETE CONFIRM 100% 100% 0001 ABC_FAX 100%...
  • Page 48 2 SENDING A FAX Select [YES], and then press [OK]. CANCEL JOB? 100% The scanning process is aborted. Checking and Canceling the Transmissions...
  • Page 49 RECEIVING A FAX This chapter describes how to receive a fax. Reception Mode ..................48 AUTO reception ......................48 Memory reception ......................48 Manual reception ......................48 Remote reception......................49 Forwarding received faxes..................... 50 Checking reception status (log) ..................50 Originals and Paper ................

  • Page 50: Chapter 3 Receiving A Fax

    3 RECEIVING A FAX Reception Mode This section describes how to receive a fax. Refer to the appropriate section for your current reception mode.  AUTO reception Faxes are automatically received during an incoming call. There is no need do not have to do anything when receiving a fax.

  • Page 51: Remote Reception

    3 RECEIVING A FAX 3.RECEIVING A FAX The following screen is displayed. Select [RX] and press [OK]. MANUAL FUNCTION 100% This screen does not appear if [EASY MANUAL TX/RX] is set to [EASY MODE].  P.102 “FAX” Put down the handset of the external telephone. ...

  • Page 52: Forwarding Received Faxes

    3 RECEIVING A FAX  Forwarding received faxes Received fax images can be sent by an e-mail or be transferred to a network folder. For forwarding received faxes, be sure to set it through TopAccess in advance. For details, refer to the TopAccess Guide.

  • Page 53: Originals And Paper

    3 RECEIVING A FAX Originals and Paper  Acceptable size of paper LD, LG, LT, LT-R, ST-R, COMP, A3, A4, A4-R, A5-R, B4, B5, B5-R, FOLIO, 8K, 16K, and 16K-R size paper can be used. Acceptable sizes of paper are different between e-STUDIO2802AF and e-STUDIO2809A Series.

  • Page 54: Paper Priority When There Is No Same Size Paper

    3 RECEIVING A FAX  Paper priority when there is no same size paper When both “RXPRINT - REDUCTION” and “RXPRINT - DISCARD” are set to ON, paper is selected according to the following priority: 1. Paper of the same size and the same orientation as the original 2.
  • Page 55 3 RECEIVING A FAX 3.RECEIVING A FAX A/B format Size of Original being Received FOLIO FOLIO FOLIO Priority FOLIO FOLIO FOLIO Reduced to 75% Reduced to 75% Reduced to 75% Reduced to 75% Reduced to 75% Reduced to 75% Acceptable sizes of paper are different between e-STUDIO2802AF and e-STUDIO2809A Series. See the following page for details.

  • Page 56: Setting A Fax Drawer

    3 RECEIVING A FAX  Setting a Fax drawer A drawer exclusive for fax can be set for Fax reception. In this setting, only the paper in the Fax drawer is used for printing received data. When the incoming original is larger than the recording paper, it is printed according to the setting of "RXPRINT - REDUCTION"...
  • Page 57 3 RECEIVING A FAX 3.RECEIVING A FAX Select the desired Fax drawer using and press [OK]. FAX DRAWER SETTING DRAWER1 DRAWER2 To clear the setting, select [OFF] (default value). Originals and Paper...

  • Page 58: Printing Secure Receive Fax Jobs

    3 RECEIVING A FAX Printing SECURE RECEIVE Fax Jobs When the [Fax] button on the control panel blinks, there is a received SECURE RECEIVE fax job. You can print the fax data by entering your PRINT PASSWORD.  P.16 “Control panel” Press [JOB STATUS].
  • Page 59 PRINTING LISTS AND REPORTS This chapter explains how to print lists and reports. Printing Lists & Reports Manually............58 Journal (transmission and reception journal) ..............58 Reservation list ......................59 Dial list ........................... 60 Printing Lists & Reports Automatically..........61 List/Report Samples ................

  • Page 60: Chapter 4 Printing Lists And Reports

    4 PRINTING LISTS AND REPORTS Printing Lists & Reports Manually You can print lists and reports (journals) manually. For samples of lists and reports, see the following page.  P.62 “List/Report Samples”  Lists and reports are printed on LT/A4-size paper. If this equipment has run out of LT/ A4-size paper, lists and reports will be printed on larger sized paper.

  • Page 61: Reservation List

    4 PRINTING LISTS AND REPORTS 4.PRINTING LISTS AND REPORTS  Reservation list You can print a list of the reserved transmissions. Press [JOB STATUS]. JOB STATUS JOBS SECURE RX RESERVATION LIST Press to select [RESERVATION LIST]. JOB STATUS JOBS SECURE RX RESERVATION LIST Press [OK] to start printing.

  • Page 62: Dial List

    4 PRINTING LISTS AND REPORTS  Dial list You can print the list of Speed Dial numbers, Group Dial numbers, and One Touch Dial key numbers that are registered in the Address Book. Press [USER FUNCTIONS]. USER FUNCTIONS GENERAL COPY SCAN Press to select [LIST], and then press...

  • Page 63: Printing Lists & Reports Automatically

    4 PRINTING LISTS AND REPORTS Printing Lists & Reports Automatically You can print lists and reports automatically. For samples of lists and reports, see the following page.  P.62 “List/Report Samples”  Lists and reports are automatically printed according to the settings that the administrator made, so no user operation is required.

  • Page 64: List/Report Samples

    4 PRINTING LISTS AND REPORTS List/Report Samples  Activity Report (transmission and reception journal) Sender’s Fax number Terminal ID Outputting date and time Page Number Activity Report Page Date 2015/05/10 20:05 Name Aaabbb L.A. Fax Number 2131235678 File No. Date Time Duration Pages...

  • Page 65: Tx Result Report (Memory Transmission Report)

    4 PRINTING LISTS AND REPORTS 4.PRINTING LISTS AND REPORTS  TX Result Report (memory transmission report) TX Result Report Page Date 2015/05/10 20:05 Name Aaabbb L.A. Fax Number 0131235678 File No. Date Time Pages Destination Unsent Status 0001 05/10 16:59 12345678901234567890 ABCD 17:33...

  • Page 66: Dial List

    4 PRINTING LISTS AND REPORTS  Dial list  Speed Dial number list Speed Dial List Page Date 2015/5/10 11:48 Name ABCDEFGHI Fax Number 01234567890 Speed Dial No. Name Number / Address ABCDEFGHIJKLMNOPQRST 0P00*1234567890 01234567 1234QRST 03456789012345 ZZXX@aaa.bbb.ccc 01234567890123 3F-MFP 012345678901234 0123456789012345 4F-MFP...
  • Page 67 4 PRINTING LISTS AND REPORTS 4.PRINTING LISTS AND REPORTS  One Touch Dial key list One Touch Dial List Page Date 2015/5/10 11:48 Name ABCDEFGHI Fax Number 01234567890 One Touch No. Name Number ABCDEFGHIJKLMNOPQRST 0P00*1234567890 01234567 1234QRST 03456789012345 OneTouch4 01234567890123 Recipient's Fax/telephone number One Touch Dial key number Recipient's terminal ID or type of registration...
  • Page 69 SENDING A N/W-FAX This chapter describes the Network Fax function. Features and Functions................ 68 Features......................... 68 Functions ........................68 Faxing from Applications ..............69 How to fax using the N/W-Fax driver ................69 Specifying recipients ...................... 72 Setting up the network fax options................. 76 Sending with extended fax functionality.................

  • Page 70: Features And Functions

    In a normal procedure, select the [Print] menu in the application in which the documents were created, select this driver (TOSHIBA e-STUDIO2809A Series Fax), and then start printing. The documents are then transmitted to this equipment. This equipment then transmits the documents to outside fax machines through public switched telephone networks.

  • Page 71: Faxing From Applications

    5 SENDING A N/W-FAX Faxing from Applications The N/W-Fax driver allows you to fax document data from your computer to several destinations. It also enables the setup of the fax properties and editing of the sender’s information.  P.69 “How to fax using the N/W-Fax driver” ...
  • Page 72 5 SENDING A N/W-FAX Select [TOSHIBA e-STUDIO2809A Series Fax] and click [Print]. The [Destination Tool] dialog box appears. Display the [Address Book] tab and specify the recipients.  P.72 “Specifying recipients” Faxing from Applications...
  • Page 73 5 SENDING A N/W-FAX 5.SENDING A N/W-FAX Display the [Cover Sheet] tab and specify the cover sheet properties if you want to send a document with a fax cover sheet.  P.78 “Setting up the cover sheet properties” Click [Send] to send the document. When the following dialog box appears, enter the department code and click [Continue].

  • Page 74: Specifying Recipients

    5 SENDING A N/W-FAX  Specifying recipients You can specify the recipients using the following methods:  P.72 “Specifying recipients from address book”  P.74 “Entering a fax number manually” Also you can remove the recipients added to the [List of Destination] field. ...
  • Page 75 5 SENDING A N/W-FAX 5.SENDING A N/W-FAX After selecting a contact from the contact list, click [Set as Destination]. The selected recipients are listed in the [List of Destination] field. You can also select a recipient by the following operations: Selecting a contact by double-clicking on it Double click the contact in the contact list to include it in the [List of Destination] field.
  • Page 76 5 SENDING A N/W-FAX  Entering a fax number manually Enter a fax number in the [Fax Number] field and then click [Set as Destination]. The entered fax number is added to the [List of Destination] list.  You can enter up to 128 numbers and symbols in the [Fax Number] field. Symbols you can use are “T”, “*”, “#”, and “-”.
  • Page 77 5 SENDING A N/W-FAX 5.SENDING A N/W-FAX  Removing recipients from the [List of Destination] field Select the recipient you want to remove from the [List of Destination] field, and then click [Delete from List]. The selected recipient is removed from the [List of Destination]. Faxing from Applications...

  • Page 78: Setting Up The Network Fax Options

    5 SENDING A N/W-FAX  Setting up the network fax options Network fax options are the attributes you set to define the way a fax job is transmitted. For example, you can specify such as the recipients and cover sheet. ...
  • Page 79 5 SENDING A N/W-FAX 5.SENDING A N/W-FAX 3) [Set as Destination] Click to add a recipient or fax number to the [List of Destination] field. 4) [Delete from List] Select a recipient in the [List of Destination] field and click this button to remove the recipient from the list.

  • Page 80: Setting Up The Cover Sheet Properties

    5 SENDING A N/W-FAX  Setting up the cover sheet properties In the [Cover Sheet] tab of the network fax properties dialog box, you can specify the fax cover sheet to be sent. If you enable the cover sheet, the cover sheet is attached in the first page of the document and sent to the recipients.

  • Page 81: Sending With Extended Fax Functionality

    5 SENDING A N/W-FAX 5.SENDING A N/W-FAX  Sending with extended fax functionality The N/W-Fax driver allows users to perform the following operations.  P.79 “Sending with a cover sheet”  P.80 “Setting up the fax driver options”  Sending with a cover sheet You can choose to send a cover sheet with your fax transmission.
  • Page 82  For Windows 8 or Windows Server 2012, refer to the User's Guide. Right-click [TOSHIBA e-STUDIO2809A Series Fax], and then select [Printing Preferences] from a shortcut menu.  When using Windows Vista / Windows Server 2008, select [TOSHIBA e-STUDIO2809A Series Fax], click the [File] menu and then select [Printing Preferences].
  • Page 83 5 SENDING A N/W-FAX 5.SENDING A N/W-FAX Set the following options and click [OK]. 1) Paper Size Select the size of paper to be used for fax transmission. 2) Orientation Select the printing direction of the fax transmission. 3) Resolution Select the resolution to be used for fax transmission.

  • Page 84: Snmp Settings

    5 SENDING A N/W-FAX SNMP settings If the recipient’s TOSHIBA MFP is not found over the network and the fax job is not sent normally, the SNMP settings may be the cause. Check that the SNMP settings are correct in the [SNMP Settings] dialog box, and if not, change them.

  • Page 85: Managing Address Book

    5 SENDING A N/W-FAX Managing Address Book You can add or edit the contacts and groups in the address book as you desire. The address book data is stored in your client computer. It can be used to manage the contacts and groups for sending a fax using the N/W-Fax driver.
  • Page 86 5 SENDING A N/W-FAX Locate the folder where the CSV file is stored, and select the file type in the [Files of types] box. Then select the file and click [Open]. You can enter the name of the file in "File name" to create a new address book. Managing Address Book...
  • Page 87 5 SENDING A N/W-FAX 5.SENDING A N/W-FAX The address book data is opened and contact names are displayed in the Contact list. Up to three most recently opened address books are listed in the [Address Book] box. Managing Address Book...

  • Page 88: Managing Contacts And Groups

    5 SENDING A N/W-FAX  Managing contacts and groups You can manage contacts or groups in an address book. The address book allows you to register up to 150 contacts and sort them into groups arbitrarily created. You can create up to 10 groups per address book and register up to 100 contacts in each group.
  • Page 89 5 SENDING A N/W-FAX 5.SENDING A N/W-FAX Click “<<New>>” in [Contact Name] field and enter contact details in [Contact Name] and [Fax Number].  You can enter up to 20 characters in the [Contact Name] field.  You can not use “,” in the [Contact Name] field. ...
  • Page 90 5 SENDING A N/W-FAX Click [Add]. The contact is added to the address book. If you want to edit information on existing contact, click [Update] after editing the information in the Destination Information field. Managing Address Book...
  • Page 91 5 SENDING A N/W-FAX 5.SENDING A N/W-FAX Removing a contact from address book You can remove contacts from an address book. Open the address book that contains the contact you want to remove. Select the contact you want to remove in the [Contact Name] field and click [Delete].

  • Page 92: Managing Groups

    5 SENDING A N/W-FAX  Managing groups You can add groups to an address book. Groups can be used for multi-address transmission.  P.90 “Creating groups” Also you can modify or delete groups in the address book.  P.92 “Modifying a group name” ...
  • Page 93 5 SENDING A N/W-FAX 5.SENDING A N/W-FAX Click [New]. The New Group dialog box appears. Enter a group name in the [Group Name] field.  You can enter up to 20 characters in the [Group Name] field.  You can not use “,” and “|” as a group name. Click [OK].
  • Page 94 5 SENDING A N/W-FAX Modifying a group name You can change the group name of groups in the address book. Properties cannot be modified when they have been opened from the address book. Select the group whose name you want to modify from the [Group List] field.
  • Page 95 5 SENDING A N/W-FAX 5.SENDING A N/W-FAX Removing group You can delete groups in the address book. When you delete a group, contacts registered in the group are also deleted. Select the group that you want to remove from the [Group List] field. Click [Delete].
  • Page 97 SETTING ITEMS This chapter describes the user and administrator settings related to the fax function. Operating the USER FUNCTIONS Menu ..........96 Character Entry ..................98 Switching the input mode....................98 Entering characters......................98 Relationship between the digital keys and the input character ........100 User Functions Menu Items ...............

  • Page 98: Operating The User Functions Menu

    6 SETTING ITEMS Operating the USER FUNCTIONS Menu If you press [USER FUNCTIONS], you can specify default settings and make settings concerning the address book. Follow the procedure below to operate the USER FUNCTIONS menu.  Press [FUNCTION CLEAR] to cancel the menu operation while making settings. ...
  • Page 99 6 SETTING ITEMS 6.SETTING ITEMS Press to select the value to set. DISCARD Press [OK] to confirm the set value. Operating the USER FUNCTIONS Menu...

  • Page 100: Character Entry

    6 SETTING ITEMS Character Entry The Character Entry screen is for entering characters when you are setting and entering items. You can enter the following: Alphabet characters, numbers and symbols. Enter the characters using the digital keys and , or , after switching the type of the character with the [ ] digital key.
  • Page 101 6 SETTING ITEMS 6.SETTING ITEMS Similarly, you can enter the following characters using the digital keys. SINGLE ENTER NAME(MAX20) Chicago After you have entered the last character, Press [OK]. Press [CLEAR/STOP] to delete an alphanumeric character. Character Entry...

  • Page 102: Relationship Between The Digital Keys And The Input Character

    6 SETTING ITEMS  Relationship between the digital keys and the input character The character entered by each digital key differs depending on the input mode. The assignment of characters in the character input mode is as follows.  Characters entered in the character input mode You can enter the characters displayed on the upper side of the digital keys.

  • Page 103: User Functions Menu Items

    6 SETTING ITEMS User Functions Menu Items The table below shows the functions and reference pages available in the “User Functions” menu.  User functions menu items Menu Functions Reference Pages TERMINAL ID ID NAME  P.102 “FAX” FAX NUMBER INITIAL SETUP RESOLUTION ORIGINAL MODE...

  • Page 104: Fax

    6 SETTING ITEMS  FAX Menu Functions Settings Descriptions / Reference Pages TERMINAL ID ID NAME  P.106 “Registering the Terminal ID” FAX NUMBER INITIAL RESOLUTION STANDARD, FINE, Sets the resolution based on the fineness SETUP ULTRA FINE of the original. If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is...
  • Page 105 6 SETTING ITEMS 6.SETTING ITEMS Menu Functions Settings Descriptions / Reference Pages INITIAL ON, OFF Switch the ECM (Error Correction Mode) SETUP communication ON or OFF. ECM is an internationally standardized communication mode that automatically corrects errors that occur during fax transmissions.
  • Page 106 6 SETTING ITEMS Menu Functions Settings Descriptions / Reference Pages INITIAL RINGER Manual Each volume can be set in 4 levels (0: SETUP VOLUME tone Off). MONITOR Manual Monitor tone volume and Reception VOLUME completion tone volume (You hear this tone when reception is completed).

  • Page 107: Report Setting

    6 SETTING ITEMS 6.SETTING ITEMS  REPORT SETTING Menu Functions Settings Descriptions / Reference Pages AUTO JOURNAL When the number of transmissions and receptions reaches 60, the Transmission/Reception Journal is printed automatically. The Transmission/Reception Journal is not printed automatically. MEMORY TX Press this button to disable printing of MULTI TX communication report.

  • Page 108: Registering The Terminal Id

    6 SETTING ITEMS Registering the Terminal ID This section describes how to register the terminal ID of this equipment. If the terminal ID is registered in advance, sender information can be printed on the leading edge of the transmitted original, and receiver information on the trailing edge of the received fax. From the USER FUNCTIONS menu, select [FAX] ...
  • Page 109 6 SETTING ITEMS 6.SETTING ITEMS The digital keys from 0 to 9 and # can be used to enter the telephone number. Spaces, “+” and “–” can be entered using #. Example of how sender information is printed on paper The sender information is printed at the top of the original.

  • Page 110: Managing The Address Book

    6 SETTING ITEMS Managing the Address Book Register the Speed Dial numbers, Group dial numbers, and One Touch Dial key numbers in the address book. The recipients registered in the address book are displayed as a list of recipients when [Address Book] is pressed.

  • Page 111: Registering Or Modifying A Speed Dial Number

    6 SETTING ITEMS 6.SETTING ITEMS  Registering or modifying a Speed Dial number You can register a combined total of 200 Speed Dial numbers between telephone numbers and e-mail addresses. This information is stored into Speed Dial numbers labeled from 001 to 200. ...
  • Page 112 6 SETTING ITEMS Enter the name (up to 20 characters) using the digital keys, and then press [OK].  P.98 “Character Entry” SPEED DIAL ENTER NAME(MAX20) XX company_ Press to select [FAX NUMBER], and then press SPEED DIAL COMPLETE NAME FAX NUMBER Enter the telephone number (up to 21 digits) using the digital keys, and then press [OK].

  • Page 113: Registering Or Modifying A Group Dial Number

    6 SETTING ITEMS 6.SETTING ITEMS  Registering or modifying a Group Dial number Register the recipients to whom an original is to be sent at once as a group.  Specify the recipients to be registered in the group from among those registered under speed dial and one touch dial.
  • Page 114 6 SETTING ITEMS Enter the name (up to 20 characters) using the digital keys, and then press [OK].  P.98 “Character Entry” GROUP DIAL ENTER NAME(MAX20) Group B2 Press to select [FAX NUMBER], and then press GROUP DIAL COMPLETE NAME FAX NUMBER Specify the number (Speed Dial number or One Touch Dial key) which is added to a group.
  • Page 115 6 SETTING ITEMS 6.SETTING ITEMS To add the next number, select [ADD] using , and then press GROUP DIAL REVIEW LIST COMPLETE Repeat steps 5 and 6 as many times as needed. To confirm/delete a recipient registered in the Group Dial number, press select [REVIEW LIST], and then press ...

  • Page 116: Registering Or Modifying A One Touch Dial Key Number

    6 SETTING ITEMS After displaying the completion screen, the screen returns to that for registering the Group Dial number. GROUP DIAL Group B2 COMPLETED  Registering or modifying a One Touch Dial key number You can register up to five telephone numbers for One Touch dialing. ...
  • Page 117 6 SETTING ITEMS 6.SETTING ITEMS Press to select [NAME], and then press ONE TOUCH COMPLETE NAME FAX NUMBER Enter the name (up to 20 characters) using the digital keys, and then press [OK].  P.98 “Character Entry” ONE TOUCH ENTER NAME(MAX20) 4F-MFP_ Press to select [FAX NUMBER], and then press...
  • Page 118 6 SETTING ITEMS After displaying the completion screen, the screen returns to that for registering the One Touch Dial key number. ONE TOUCH 4F-MFP 0123444XX COMPLETED Managing the Address Book...

  • Page 119: Setting Secure Receive

    6 SETTING ITEMS Setting SECURE RECEIVE The SECURE RECEIVE function allows you to store received fax jobs in the equipment without printing them. With this function, you can prevent the leaking of confidential information in a fax received when no people are present in your office, such as nighttime or holidays, or when an unspecified number of people visit your office.
  • Page 120 6 SETTING ITEMS Press [OK]. Setting SECURE RECEIVE...
  • Page 121 TROUBLESHOOTING AND SPECIFICATIONS This chapter describes troubleshooting and specifications of Fax. Troubleshooting .................. 120 Error messages......................120 Transmission/reception trouble ..................121 Specifications of Fax ................123...

  • Page 122: Troubleshooting

    7 TROUBLESHOOTING AND SPECIFICATIONS Troubleshooting  Error messages When the following messages appear on the LCD screen, press the [FUNCTION CLEAR] button to clear the error message and perform the appropriate remedy for the error. If you encounter an error code not listed here, see the User’s Guide. Never attempt to repair, disassemble or modify the equipment by yourself.

  • Page 123: Transmission/Reception Trouble

    7 TROUBLESHOOTING AND SPECIFICATIONS 7.TROUBLESHOOTING AND SPECIFICATIONS Message Cause Remedy FAX ERROR xxxx A communication error occurred Send or receive again. during transmission/reception. PUT ORIGINAL ON Original detected in RADF feed tray Remove original from RADF feed GLASS. when "NEXT ORIGINAL?" was tray.
  • Page 124 7 TROUBLESHOOTING AND SPECIFICATIONS Reception troubles Trouble Check Point Originals cannot be received even if  Is the modular cord disconnected?  Is there a problem at the sender's Fax? Check this with the party trying the [START] button is pressed. to send the original.

  • Page 125: Specifications Of Fax

    7 TROUBLESHOOTING AND SPECIFICATIONS Specifications of Fax Model Name GD-1360 / DP-2802AF Size of Original A/B format: , A4, A4-R , A5-R, B4 , B5, B5-R , FOLIO LT format: , LG , LT, LT-R , ST-R, COMP K format: , 16K, 16K-R Recording Paper Size A/B format:...

  • Page 127: Index

    INDEX About ............81 Group Name ........91, 92 address book ..........76 Address Book box ........77 [JOB STATUS] button ........17 [ADDRESS BOOK] button ......17 Journal ............58 Alarm lamp ..........18 AUTO JOURNAL ........105 LCD screen ..........18 List of Destination ........77 [CANCEL] button ........
  • Page 128 Transmission conditions making settings ........32 QUALITY TX ..........33 Trouble .............121 RADF (Reversing Automatic [UP/DOWN/LEFT/RIGHT] buttons .....17 Document Feeder) ......22, 28 [USER FUNCTIONS] button ......16 Receiver information ....... 106, 107 Receiving AUTO reception ........48 With a Message ........78, 80 Forwarding received faxes ....
  • Page 129 Printed in China DP-2802AF DP-2309A/2809A (with GD-1360) OME15002100...
  • Page 130 MULTIFUNCTIONAL DIGITAL SYSTEMS Fax Guide (with GD-1360) 1-11-1, OSAKI, SHINAGAWA-KU, TOKYO, 141-8562, JAPAN 6LJ82305000 R150120P8000-TTEC ©2015 TOSHIBA TEC CORPORATION All rights reserved Ver00 F 2015-04 Patent; http://www.toshibatec.co.jp/en/patent/...

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E-studio 2309aE-studio 2809a

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