Kyocera TASKalfa 306ci Operation Manual
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Kyocera TASKalfa 306ci Operation Manual

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FAX OPERATION GUIDE
FAX System 11

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Summary of Contents for Kyocera TASKalfa 306ci

  • Page 1 PRINT COPY SCAN FAX OPERATION GUIDE FAX System 11...

  • Page 2: Table Of Contents

    Contents Contents ............................i Preface .............................v About the FAX Operation Guide (this Guide) ................v Structure of the guide .....................v Conventions Used in This Guide ................... vi Legal and Safety Information ..........1-1 Notice ........................... 1-2 Safety Conventions in This Guide ................1-2 About this Operation Guide ..................
  • Page 3 Original Size ........................3-16 Original Orientation ......................3-16 Duplex ..........................3-17 FAX TX Resolution ......................3-17 Density ..........................3-17 Original Image ........................3-18 Continuous Scan ........................ 3-18 Job Finish Notice ........................ 3-18 File Name Entry ........................3-18 FAX Delayed Transmission ....................3-19 Cancelling Delayed Transmissions (Queued) ............
  • Page 4 Printing Originals from a Sub Address Box .............. 5-11 Checking Details ...................... 5-12 Deleting Originals after Printing from a Sub Address Box ........5-12 Deleting Originals from a Sub Address Box ............. 5-13 Printing a Sub Address Box List ................5-13 Sub Address Transmission ..................
  • Page 5 Fax Settings ................. 8-1 Default fax settings ....................... 8-2 Operation method ...................... 8-2 System Menu Settings ....................8-3 Report ........................8-4 Cassette/MP Tray Settings ..................8-5 Common Settings ....................... 8-5 FAX ..........................8-6 Transmission Restriction ....................8-10 Registering Permit FAX No..................8-11 Changing Permit FAX No.

  • Page 6: Contents

    Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters.

  • Page 7: Conventions Used In This Guide

    Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page. displayed page.
  • Page 8 Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Select the [System Menu/Counter] key [System Menu/Counter] key > [Common Settings] > [Sound] ...

  • Page 9: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 About this Operation Guide ........................1-3 Legal Notice ............................. 1-3 FCC PART 68 REQUIREMENTS ......................

  • Page 10: Notice

    Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

  • Page 11: About This Operation Guide

    Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...

  • Page 12: Important Safety Instructions

    Legal and Safety Information > Notice 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA Document Solutions America, Inc. 225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444...

  • Page 13: Canadian Ic Requirements

    Legal and Safety Information > Notice 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications"...

  • Page 14: Technical Regulations For Terminal Equipment

    Legal and Safety Information > Notice Terminal Equipment (TE); TBR 21 Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling Technical regulations for terminal equipment...

  • Page 15: Trademark Information

    Legal and Safety Information > Notice Trademark Information • Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries. •...

  • Page 16: Before Using The Fax Machine

    Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ..........................2-2 Machine ..............................2-2 Operation Panel ............................2-4 Touch Panel ............................. 2-5 Using the [Enter] key ..........................2-6 Using the [Quick No. Search] key ......................2-6 Quick Setup Wizard (Fax Setup) ........................

  • Page 17: Part Names And Functions

    Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the following: Machine’s Operation Guide Operation panel Perform the fax operation with this panel.
  • Page 18 Before Using the Fax Machine > Part Names and Functions Document Processor Top cover Open this cover when the original jammed in the Document Processor. Opening handle Hold this handle when opening or closing the Document Processor. Original eject table Read originals are ejected onto this table.

  • Page 19: Operation Panel

    Before Using the Fax Machine > Part Names and Functions Operation Panel Displays the Home screen. Displays the Status/Job Displays the screen for Cancel screen. sending. You can change it to display the Address Book screen. Displays the Copy screen. Displays the FAX screen.

  • Page 20: Touch Panel

    Before Using the Fax Machine > Part Names and Functions Touch Panel Home Screen This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Machine’s Operation Guide Desktop Task Screen...

  • Page 21: Using The [Enter] Key

    Before Using the Fax Machine > Part Names and Functions Operating the touch panel 1 Displays the status of the equipment as well as necessary operation messages. Ready to send. 10:10 Dest. : 2 Enters destinations. Check On Hook Chain Direct 3 Configures function settings.

  • Page 22: Quick Setup Wizard (Fax Setup)

    Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. Fax setup items Reference Step...

  • Page 23: Fax Setup Procedure

    Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure NOTE If the user authentication screen appears, enter your login user name and login password and select [Login]. The factory default login user name and login password are set as shown below. Login User Name: 3000 Login Password:...

  • Page 24: Setting Date And Time

    Before Using the Fax Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax.

  • Page 25: Registering Destinations In The Address Book

    Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Command Center RX.
  • Page 26 Before Using the Fax Machine > Registering Destinations in the Address Book Enter the fax number. Select [FAX]. Enter the fax number of the receiving system. NOTE Up to 32 characters can be entered. Use the numeric keys to enter a number. Description Pause Selecting this key adds about three seconds of waiting time during dialing.
  • Page 27 Before Using the Fax Machine > Registering Destinations in the Address Book Set a sub address. To use sub address communication, a sub address and password must be registered. Select [Sub Address]. Select [Sub Address] and [Password] and enter each item then select [OK]. For the procedure for setting a sub address, refer to the following: Sub Address Transmission (page 5-14) Register the destination.
  • Page 28 Before Using the Fax Machine > Registering Destinations in the Address Book Select the members (destinations). [Member] > [+] 10:10 Member Menu Select destinations (contacts) to add to the group. NOTE Select the checkbox to select the desired destination from the list. The selected destinations are indicated by a checkmark in the check box.
  • Page 29 Before Using the Fax Machine > Registering Destinations in the Address Book To edit the destination. Editing a Contact Change "Address Number", "Name" and destination type and address. How to change, refer to the following: Adding a contact (page 2-10) After you have completed the changes, [Save] >...
  • Page 30 Before Using the Fax Machine > Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. Display the screen.

  • Page 31: Adding A Destination On One Touch Key

    Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book.

  • Page 32: Editing And Deleting One Touch Key

    Before Using the Fax Machine > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Display the screen. [System Menu/Counter] key > [Address Book/One Touch] > [One Touch Key] The procedure differs depending on the details to be edited.

  • Page 33: Sending Faxes

    Sending Faxes This chapter explains the following topics: Basic transmission procedure ....... 3-2 Standby Transmission ......... 3-22 Using redial ......... 3-3 Interrupt Send ..........3-23 Checking the Send Status ....3-4 Using chain dial ........... 3-24 Priority Override Send ......3-4 Using favorites ..........

  • Page 34: Basic Transmission Procedure

    Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Select [FAX] on the Home screen. The base screen for fax appears. Place the originals. For placing originals, refer to the following: Machine’s Operation Guide Select the transmission method.

  • Page 35: Using Redial

    Sending Faxes > Basic transmission procedure Send Start. Press the [Start] key. When scanning finishes, transmission starts. When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

  • Page 36: Checking The Send Status

    Sending Faxes > Basic transmission procedure Checking the Send Status Select the [Status/Job Cancel] key. Display the send job status screen. Select [Send Job Status]. The list of accepted time, destination, and status are displayed for each job. Priority Override Send A fax job waiting to be sent can be sent by priority override.

  • Page 37: Cancelling Memory Transmission (While Originals Are Being Scanned)

    Sending Faxes > Basic transmission procedure Cancelling Memory Transmission (while originals are being scanned) Select the [Stop] key. During memory transmission, to cancel scanning while originals are being scanned, select the [Stop] key on the operation panel, or select [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are ejected.

  • Page 38: Cancelling Transmission (Disconnection Of Communication)

    Sending Faxes > Basic transmission procedure Cancelling Transmission (Disconnection of Communication) Follow this procedure to break the connection and stop transmission/reception. Select the [Status/Job Cancel] key. Disconnection of communication. [FAX] > [Line Off] NOTE To cancel direct transmission, delayed transmission, or polling transmission, refer to the section for that function.

  • Page 39: Methods For Entering The Destination

    Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number. Select the destination from the Address Book or the One Touch Key.
  • Page 40 Sending Faxes > Methods For Entering the Destination Select transmission settings. Sub address communication, encrypted transmission, transmission start speed and ECM can be set. It is possible to change the transmission settings by selecting [On Hook], [Sub Address] or [Detail Settings]. Description On Hook Select [On Hook] to connect to the telephone line.

  • Page 41: Choosing From The Address Book

    Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destination registered in the Address Book. NOTE For more information about how to register destinations in the Address Book, refer to the following: Registering Destinations in the Address Book (page 2-10) For details on the external address book, refer to the following: Command Center RX User Guide Display the screen.

  • Page 42: Choosing By One Touch Key

    Sending Faxes > Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Key. NOTE For more information on adding One Touch Key, refer to the following: Adding a Destination on One Touch Key (page 2-16) Display the screen.

  • Page 43: Broadcast Transmission

    Sending Faxes > Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
  • Page 44 Sending Faxes > Methods For Entering the Destination Select the destination from the One Touch Key Select [One Touch Key]. Select all destinations and select [OK]. NOTE For details of One Touch Key, refer to the following: Choosing by One Touch Key (page 3-10) After selecting all the destinations, press the [Start] key.

  • Page 45: Login/Logout

    Sending Faxes > Login/Logout Login/Logout Logging in when User Login Administration has been Enabled When user login administration has been enabled, you need to enter a User ID and Password to use the machine. Normal login Enter the login user name and login password to login. If this screen is displayed during operations, select [Keyboard] in "Login User Name"...

  • Page 46: Logging In When Job Accounting Has Been Enabled

    Sending Faxes > Login/Logout Logout To logout from the machine, select the [Authentication/Logout] key to return to the login user name/login password entry screen. Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login In the account ID entry screen, enter the account ID using the numeric keys and select [Login].

  • Page 47: Fax Transmission Functions

    Sending Faxes > Fax transmission functions Fax transmission functions Select [Functions] to display the functions. Select [ ] or [ ] to change the screen. Ready to send. 10:10 10:10 Ready to send. Dest. : Functions Quiet Mode Check On Hook Chain Direct Original Size...

  • Page 48: Quiet Mode

    Sending Faxes > Quiet Mode Quiet Mode Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable. It is possible to set the use of Quiet Mode for each function, such as copying and sending. (Value: [Off] / [On]) Original Size Specify the original size to be scanned.

  • Page 49: Duplex

    Sending Faxes > Duplex Duplex Select the type and orientation of the binding based on the original. Item Value Description ― Disables the function. 1-sided ― Set when using a 2-sided sheet original that will be bound on 2-sided the left or right. 1-sided, Select the binding orientation of originals.

  • Page 50: Original Image

    Sending Faxes > Original Image Original Image Select original image type for best results. Item Description Text+Photo Best for mixed text and photo documents. Photo Best for photos taken with a camera. Text Best for documents that are mostly text. Light Text/Fine Line Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or diagrams.

  • Page 51: Fax Delayed Transmission

    Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Item Description Does not use the delayed transmission. Uses the delayed transmission. Set the time from between 00:00 and 23:59 in one-minute increments. Start Time IMPORTANT If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the...

  • Page 52: Cancelling Delayed Transmissions (Queued)

    Sending Faxes > FAX Direct Transmission Cancelling Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, use the procedure below. Display the screen. [Status/Job Cancel] key > [Scheduled Job] Canceling a job. Select the job you want to cancel and select [Cancel] > [Yes]. The selected job is deleted.

  • Page 53: Fax Tx Report

    Sending Faxes > FAX TX Report FAX TX Report You can check whether FAX was transmitted properly by printing the report after transmission. Item Description Does not print reports. Prints reports. Error Only Prints reports only if an error occurs. NOTE This setting is displayed if FAX TX Result Reports is set to [Specify Each Job].

  • Page 54: Standby Transmission

    Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.

  • Page 55: Interrupt Send

    Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

  • Page 56: Using Chain Dial

    Sending Faxes > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
  • Page 57 Sending Faxes > Using chain dial Use the numeric keys to enter a fax number Select [Address Entry]. "212" is already entered, so continue by entering the fax number. [Menu] > [Next Dest.] Another fax number can be entered. When all destinations have been entered, select [OK]. NOTE When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed for the entered FAX number.

  • Page 58: Using Favorites

    Sending Faxes > Using favorites Using favorites A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting.

  • Page 59: Receiving Faxes

    Receiving Faxes This chapter explains the following topics: FAX Reception ..............................4-2 Reception Method ............................ 4-2 Set the Reception Method ........................4-2 Automatic Reception ............................4-3 Flow of automatic reception ........................4-3 Canceling reception (Disconnection of communication) ................4-3 Manual Reception .............................. 4-4 Flow of manual reception .........................

  • Page 60: Fax Reception

    Receiving Faxes > FAX Reception FAX Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to automatic reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below. •...

  • Page 61: Automatic Reception

    Receiving Faxes > Automatic Reception Automatic Reception Flow of automatic reception Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. NOTE When a telephone (commercially available product) is connected to the machine, reception starts after the telephone rings. You can change the number of times the ringing tone rings.

  • Page 62: Manual Reception

    Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to the following: Reception (page 8-8) Connecting a telephone set (commercially available product) to this machine enables you to receive originals after...

  • Page 63: Fax Reception Functions

    Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page  Restrict the type of paper that can be used. Media Type for Print Output page 4-6 Print the date and time of reception and other information.

  • Page 64: Media Type For Print Output

    Receiving Faxes > Media Type for Print Output Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Rough, Vellum, Recycled, Bond, Color, Envelope, Thick, High Quality, Custom 1-8 For more information about configuring settings, refer to the following: Media Type (page 8-8)

  • Page 65: Reception Date/Time

    Receiving Faxes > Reception Date/Time Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.

  • Page 66: Using Convenient Fax Functions

    Using Convenient Fax Functions This chapter explains the following topics: Forward Settings ........... 5-2 Encryption ........... 5-21 Type of Forwarding Destination ..5-2 Registering an Encryption Key ..5-22 Setting Forwarding ......5-2 Changing Registration Contents of Encryption Key ........5-23 Registering Forwarding Destination ..........

  • Page 67: Forward Settings

    Using Convenient Fax Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.

  • Page 68: Changing Registration Contents

    Using Convenient Fax Functions > Forward Settings Entering Forwarding Destination Directly Select [Address Entry (FAX)], [Address Entry (Email)] or [Address Entry (Folder)]. Enter the address to be registered as a forwarding destination. If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, enter the address.

  • Page 69: Forwarding Time Setting

    Using Convenient Fax Functions > Forward Settings Delete the destination. Select the destination and select [ System Menu/Counter. 10:10 Forward Settings - Forward Destination Sales department 1 123456789 Menu Select [End]. Forwarding Time Setting Register the start time and end time between which forwarding is enabled. Display the screen.

  • Page 70: File Separation

    Using Convenient Fax Functions > Forward Settings File Separation When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File Separation is performed. Display the screen. [System Menu/Counter] key > [FAX] > [Forward Settings] > [File Separation] Configure the function.

  • Page 71: File Name Registration

    Using Convenient Fax Functions > Forward Settings File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number. Display the screen. [System Menu/Counter] key > [FAX] > [Forward Settings] > [File Name] Configure the function.

  • Page 72: Settings For Forwarding From Command Center Rx (Forward Settings)

    Using Convenient Fax Functions > Forward Settings Settings for Forwarding from Command Center RX (Forward Settings) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine. For information on the network settings, refer to the followings: Machine’s Operation Guide Accessing Command Center RX Display Command Center RX.

  • Page 73: Sub Address Box Function

    Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.

  • Page 74: Registering A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE Sub Address Boxes can also be registered in the system menu. Select [Sub Address Box] on the Home screen. Configure the function.

  • Page 75: Changing Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Changing Sub Address Box NOTE Sub Address Boxes can also be changed in the system menu. Select [Sub Address Box] on the Home screen. Changing [Menu] > [Edit] Select the box that you want to change and change the settings. The table below lists the items to be set.

  • Page 76: Printing Originals From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box, use the following operation. Select [Sub Address Box] on the Home screen. Selecting the Originals.

  • Page 77: Checking Details

    Using Convenient Fax Functions > Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box. Select [Sub Address Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to check.

  • Page 78: Deleting Originals From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box. Select [Sub Address Box] on the Home screen. Deleting Select the box containing the document you want to delete.

  • Page 79: Sub Address Transmission

    Using Convenient Fax Functions > Sub Address Box Function Sub Address Transmission To specify a Sub Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.

  • Page 80: Polling Communication

    Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
  • Page 81 Using Convenient Fax Functions > Polling Communication Using Polling Transmission Select [Polling Box] on the Home screen. Place the originals. Display the screen. Select [Store File]. Select the type of originals, scanning density, etc., as necessary. The table below lists the items to be set. Function Description Duplex...

  • Page 82: Polling Reception

    Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
  • Page 83 Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. Select [FAX] on the Home screen. Turn on polling reception. [Functions] > [FAX Polling RX] > [On] Specifying destination.

  • Page 84: Printing From A Polling Box

    Using Convenient Fax Functions > Polling Communication Press the [Start] key. The operations for reception begin. NOTE When [On] is selected in [Dest. Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-10) Printing from a Polling Box Use this procedure to print an original stored in a Polling box.

  • Page 85: Checking Details

    Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. Select [Polling Box] on the Home screen. Select the original. Select the document you want to check. Select [ The details of the selected document are displayed.

  • Page 86: Encryption

    Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.

  • Page 87: Registering An Encryption Key

    Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.

  • Page 88: Changing Registration Contents Of Encryption Key

    Using Convenient Fax Functions > Encryption Changing Registration Contents of Encryption Key Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Common] > [Encryption Key Registration] Changing. Select [ ] for the encryption key you want to change. System Menu/Counter. 10:10 TX/RX Common - Encryption Key Registration Key01...

  • Page 89: Using The Encrypted Transmission

    Using Convenient Fax Functions > Encryption Using the Encrypted Transmission When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. NOTE Encrypted transmission can be also used in broadcast transmission. With encryption communication, you cannot conduct sub address transmission.

  • Page 90: Setting The Encrypted Reception

    Using Convenient Fax Functions > Encryption Send Start. Press the [Start] key. The transmission will start. NOTE When [On] is selected in [Dest. Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-10) Setting the Encrypted Reception To conduct encryption communication operating the receiving system, follow the steps below.

  • Page 91: Using A Connected Telephone

    Using Convenient Fax Functions > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
  • Page 92 Using Convenient Fax Functions > Using a Connected Telephone Preparation: Select [Auto (FAX/TEL)]. FAX (page 8-6) The telephone rings. The connected telephone set makes a ringing tone. NOTE You can change the number of times the ringing tone rings. Rings(FAX/TEL) (page 8-8) Answer the call.

  • Page 93: Fax/Answering Machine Auto Switch Reception

    Using Convenient Fax Functions > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
  • Page 94 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.

  • Page 95: Drd Reception (Available For Some Countries.)

    Using Convenient Fax Functions > Using a Connected Telephone DRD Reception (Available for some countries.) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
  • Page 96 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. When a call comes in, the telephone will ring. NOTE If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception.

  • Page 97: Manual Send

    Using Convenient Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination.

  • Page 98: Manual Reception

    Using Convenient Fax Functions > Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.

  • Page 99: Remote Switch Function

    Using Convenient Fax Functions > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.

  • Page 100: Sending Faxes From Pc

    Sending Faxes from This chapter explains the following topics: Flow of Network FAX Sending ........................... 6-2 Flow of Network FAX Receiving ......................... 6-2 Setup .................................. 6-3 Installing the FAX Driver .......................... 6-4 Uninstalling the FAX Driver ........................6-6 Basic Transmission ............................6-7 Configuring the Driver Default Settings ....................

  • Page 101: Flow Of Network Fax Sending

    Sending Faxes from PC > Flow of Network FAX Sending The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...

  • Page 102: Setup

    Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine and PC to the network using a network cable. Machine’s Operation Guide Registering Destinations in the Address Book Save frequently used destinations to the Address Book.

  • Page 103: Installing The Fax Driver

    Sending Faxes from PC > Setup Installing the FAX Driver The procedure for installing the FAX Driver is explained below. (The screens in Windows 7 are shown.) Insert the Product Library disc. NOTE Installation on Windows must be done by a user logged on with administrator privileges. If the "Welcome to the Found New Hardware Wizard"...
  • Page 104 Sending Faxes from PC > Setup Select [FAX Driver]. Click [ Click [Install]. NOTE The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network cable and that it is turned on and click (Refresh).

  • Page 105: Uninstalling The Fax Driver

    Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard. Uninstall the software.

  • Page 106: Basic Transmission

    Sending Faxes from PC > Basic Transmission Basic Transmission This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an example. Create the document to be sent. Use an application on your computer to create the document to be sent. Set the original size and orientation.
  • Page 107 Sending Faxes from PC > Basic Transmission Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (page 6-10) You will return to the Print dialog box for the application.
  • Page 108 Sending Faxes from PC > Basic Transmission Set the destination. Use the keyboard to enter the destination fax number in the [Address Setting] tab. • Maximum number of characters that can be entered: 64 characters • Characters that can be entered: 0 to 9, #, *, -, space (a space or “-“ CANNOT be entered as the first character) Click [Add to Destination List].

  • Page 109: Configuring The Driver Default Settings

    Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers].

  • Page 110: Default Settings Dialog Box

    Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Display the screen.
  • Page 111 Sending Faxes from PC > Basic Transmission (2) Cover Page Tab Item Description Check the checkbox when you want to add a cover page to your Attach Cover Page checkbox transmission. NOTE For more information how to register the cover page, refer to the following: Cover Page Registration (Default Settings) (page 6-24) (3) Authentication Tab Item...
  • Page 112 Sending Faxes from PC > Basic Transmission (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description A maximum of 64 characters can be entered. Company A maximum of 64 characters can be entered. Department A maximum of 32 characters can be entered.

  • Page 113: Changing Transmit Settings

    Sending Faxes from PC > Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book and Windows Address Book.
  • Page 114 Sending Faxes from PC > Basic Transmission Select the desired Address Book. To select the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the drop-down menu. NOTE To use the Windows Address Book, select [Windows Address Book]. For adding an Address Book for Network FAX data file (.fdt), select the [Refer to Address Book], click on the [Add] button, and then select the [Address Book data file].
  • Page 115 Sending Faxes from PC > Basic Transmission (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Open the Option Settings dialog box. Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box.
  • Page 116 Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab.
  • Page 117 Sending Faxes from PC > Basic Transmission (5) Transmitting Terminal Information Data The settings that were selected in “(4) Sender Information Tab” can be changed by clicking the [Sender Information tab]. For the setting procedures, refer to the following: (4) Sender Information Tab (page 6-13) 6-18...

  • Page 118: Using Cover Pages

    Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
  • Page 119 Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. Open the Transmit Settings dialog box. Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box. Basic Transmission (page 6-7) When selecting the destination from an Address Book, refer to “(1) Selecting a Destination from the Address Book”, select the destination, and go to Step 4.
  • Page 120 Sending Faxes from PC > Basic Transmission Add the destination to the destination list. Add this information to the [Destination List] by clicking on the [Add to Destination List] button. To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button.
  • Page 121 Sending Faxes from PC > Basic Transmission Attach a Cover Page. Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox. Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.
  • Page 122 Sending Faxes from PC > Basic Transmission Click on the [Close] button. Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. Item Description A maximum of 1,000 characters can be entered. Message Transmit.

  • Page 123: Cover Page Registration (Default Settings)

    Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
  • Page 124 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button.
  • Page 125 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to the following: (4) Sender Information Tab (page 6-13) Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
  • Page 126 Sending Faxes from PC > Basic Transmission Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters. Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of...
  • Page 127 Sending Faxes from PC > Basic Transmission Menu Item Template Display Inserted Information Sender Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name FAX Number Sender - FAX Number Sender information FAX number Telephone...

  • Page 128: Transmission Control

    Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed.

  • Page 129: Managing Jobs

    Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............7-2 Checking FAX Job History ..........................7-3 Displaying Job Log Screen ........................7-3 Printing Administrative Reports (Result Report Setting) ..................7-4 Send Result Reports ..........................7-4 Report for Job Canceled before Sending ....................

  • Page 130: Various Tools For Checking Transmission Results And Registration Status

    Managing Jobs > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Display Contents to Reference Tool Timing of Check Location Check Page...

  • Page 131: Checking Fax Job History

    Managing Jobs > Checking FAX Job History Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account For details of the job history check, refer to the following: Machine’s Operation Guide Displaying Job Log Screen...

  • Page 132: Printing Administrative Reports (Result Report Setting)

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.

  • Page 133: Report For Job Canceled Before Sending

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Report. Display the screen.

  • Page 134: Fax Rx Result Reports

    Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. Reporting FAX Receipt Result by E-mail (page 7-9) Display the screen.

  • Page 135: Activity Report (Outgoing Fax Report And Incoming Fax Report)

    Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.

  • Page 136: Status Page

    Managing Jobs > Status Page Status Page A status page provides the current status of machine. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen. [System Menu/Counter] key >...

  • Page 137: Reporting Fax Receipt Result By E-Mail

    Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/ SubAddress].

  • Page 138: Confirmation Screen Of Destinations

    Managing Jobs > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. Machine’s Operation Guide Follow the steps below to confirm the destinations. Check all destinations.

  • Page 139: Fax Settings

    Fax Settings This chapter explains the following topics: Default fax settings ............................8-2 Operation method ............................ 8-2 System Menu Settings ..........................8-3 Report ..............................8-4 Cassette/MP Tray Settings ........................8-5 Common Settings ............................ 8-5 FAX ................................8-6 Transmission Restriction ..........................8-10 Registering Permit FAX No.

  • Page 140: Default Fax Settings

    Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as follows: Display the screen. Select the [System Menu/Counter] key. Select a function. 1 Displays the System Menu items. System Menu/Counter.

  • Page 141: System Menu Settings

    Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the following: Machine’s Operation Guide Reference Item Description Page Configures settings for the machine in a wizard format. —...

  • Page 142: Report

    Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Description A status page provides the current status of machine. FAX-related information includes the Status Page Local FAX Number, Local FAX Name, fax line setting, etc.

  • Page 143: Cassette/Mp Tray Settings

    Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 4. Cassette1 (to 4) Item Description Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4). Paper Size IMPORTANT: Specify the settings as follows for the cassette that you want to use for fax reception.

  • Page 144: Fax

    Fax Settings > Default fax settings Paper Output NOTE This function is displayed when the optional Job Separator or Mailbox is installed. Item Description Set the output tray for printing of receiving faxes. Value: With Optional Job Separator • Inner tray: Outputs to the Inner Tray of the machine.
  • Page 145 Fax Settings > Default fax settings Transmission Item Description Register the local FAX name printed in the transmit terminal identification (TTI) area. Local FAX Name This item is included in the Quick Setup Wizard. Quick Setup Wizard (Fax Setup) (page 2-7) Register the local FAX ID.
  • Page 146 Fax Settings > Default fax settings Reception Item Description Specify the paper type to be used for print output of the received fax. Media Type Value: All Media Types, Plain, Rough, Vellum, Recycled, Bond, Color, Envelope, Thick, High Quality, Custom 1-8 Media Type for Print Output (page 4-6) Reception Date/Time function adds the reception date/time, sender information and number of Reception Date/Time...
  • Page 147 Fax Settings > Default fax settings Item Description To start fax reception by operation from the connected telephone set, use the following operation. Remote SW Dial Value: 00 - 99 Remote Switch Function (page 5-34) Turns on reception by encrypted communication. Encrypted Reception Value: Off, On If turned on, select the encryption key.

  • Page 148: Transmission Restriction

    Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.

  • Page 149: Registering Permit Fax No

    Fax Settings > Transmission Restriction Reception Rejection Prerequisites Requirements Reception • Register Reject FAX numbers.* • The sender’s Local FAX Rejection Number is not registered. Registering Reject FAX No. (page 8-13) • The sender’s Local Fax • Reception restriction settings are specified Number matches a Reject FAX in [Reject List] in Reception Restrictions.

  • Page 150: Changing Permit Fax No

    Fax Settings > Transmission Restriction Changing Permit FAX No. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit No. List] Changing Select [ ] for Permit FAX No. you want to change, and enter the new number. System Menu/Counter.

  • Page 151: Registering Reject Fax No

    Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List] Add a Reject FAX No. Select [+]. System Menu/Counter.

  • Page 152: Changing Reject Fax No

    Fax Settings > Transmission Restriction Changing Reject FAX No. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List] Changing Select [ ] for Reject FAX No. you want to change. System Menu/Counter. 10:10 TX/RX Restriction - Reject No. List 6543 Menu Enter the new number.

  • Page 153: Registering Permit Id No

    Fax Settings > Transmission Restriction Registering Permit ID No. NOTE Up to 10 Permit ID numbers can be registered. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List] Add a Permit ID No. Select [+]. System Menu/Counter.

  • Page 154: Changing Permit Id No

    Fax Settings > Transmission Restriction Changing Permit ID No. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List] Changing Select [ ] for Permit ID No. you want to change. System Menu/Counter. 10:10 TX/RX Restriction - Permit ID List 1111 Menu Enter the new number.

  • Page 155: Setting Send Restriction

    Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. Display the screen.

  • Page 156: Unusable Time

    Fax Settings > Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.

  • Page 157: Account Management

    Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
  • Page 158 Fax Settings > Account Management Restriction of use function When you have enabled job accounting, you need to enter an Account ID when performing the following operations. • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission •...

  • Page 159: Troubleshooting

    Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................9-2 Responding to an Attention Indicator Flashes ....................9-2 Precautions When Turning Power OFF ......................9-3 Messages ................................9-4 Error Code List ..............................9-5 Troubleshooting ..............................9-8...

  • Page 160: Indicators During Sending/Receiving Operation

    Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [Processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when source data is being stored in memory for memory transmission. •...

  • Page 161: Precautions When Turning Power Off

    Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. Make sure that the [Processing] indicator and the [Memory] indicator are off before turning off the power switch. Check that the indicators are off.

  • Page 162: Messages

    Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the following: Error Code List (page 9-5) To print the sent/receipt result report, refer to the following: Send Result Reports (page 7-4)

  • Page 163: Error Code List

    Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
  • Page 164 Troubleshooting > Error Code List Error Code Possible Cause/Action E01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.
  • Page 165 Troubleshooting > Error Code List Error Code Possible Cause/Action E04500 Encrypted reception was canceled because the encryption key does not match. U04500 E05100 Transmission was canceled because communication requirements are not met due to the U05100 transmission restriction set on this machine. Check with the recipient. E05200 Reception was canceled because communication requirements are not met due to the reception U05200...

  • Page 166: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Is the modular cord connected Connect the modular cord correctly. ― Cannot send document. correctly? Is Send error displayed? Remedy the cause of error and send...
  • Page 167 Troubleshooting > Troubleshooting Reference Symptom Checkpoint Corrective Action Page Is the recipient fax machine Sub address transmission cannot be ― Cannot perform memory equipped with a sub address performed unless the recipient fax forwarding using a sub transmission feature? machine has a similar sub address address.

  • Page 168: 10 Appendix

    10 Appendix This chapter explains the following topics: Character Entry Method ........................... 10-2 Entry Screens ............................10-2 Entering Characters ..........................10-4 Specifications ..............................10-5 Menu Map ................................ 10-7 Received FAX Sizes and Paper Priority (Metric Model) ................. 10-13 Received FAX Sizes and Paper Priority (Inch Model) ..................10-14 10-1...

  • Page 169: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout.
  • Page 170 Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: Limit: Del. Cancel < Back Next > Number/Symbol Entry Screen Add - Name Input: Limit: Symbol Del. Cancel < Back Next > Display/Key Description []/[] To enter a number or symbol not shown in the keyboard, select the cursor key and scroll the screen to view other numbers or symbols to enter.

  • Page 171: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). Add - Name Add - Name 1, 3 Input: Input: List Limit: Limit: Del. Del. Cancel < Back Next > Cancel <...

  • Page 172: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. FAX function Item Description Compatibility Communication Line Subscriber telephone line Transmission Time Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction...
  • Page 173 Appendix > Specifications Network FAX functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX, 1000BASE-T Operating system Windows XP, Windows Server 2003/2008/2008 R2/2012, Windows Vista, Windows 7, Windows 8 and Windows 8.1 Transmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi) Document Size Letter, Legal, Statement, A4, A5, Folio, B5(JIS) FAX Delayed Transmit...

  • Page 174: Menu Map

    Appendix > Menu Map Menu Map Add Dest. (page 3-7) Address Book (page 3-9) Ext. Address Book (refer to Command Center RX User Guide) One Touch Key (page 3-10) Functions Quiet Mode (page 3-16) Original Size (page 3-16) Original Orientation (page 3-16) Duplex (page 3-17) FAX TX Resolution (page 3-17) Density (page 3-17)
  • Page 175 Appendix > Menu Map FAX Job Log Outgoing FAX Log (page 7-3) Incoming FAX Log (page 7-3) Outgoing FAX Report (page 7-7) Incoming FAX Report (page 7-7) Scanner (refer to the machine’s Operation Guide) Printer (refer to the machine’s Operation Guide) Line Off (page 3-6) Manual RX (page 4-4) Toner Status (refer to the machine’s Operation Guide)
  • Page 176 Appendix > Menu Map Report (page 8-4) Report Print (page 8-4) Status Page (page 7-8) Font List (refer to the machine’s Operation Guide) Network Status (refer to the machine’s Operation Guide) Service Status (refer to the machine’s Operation Guide) Accounting Report (refer to the machine’s Operation Guide) Sub Address Box List (page 5-13) FAX List (Index) (page 2-15) FAX List (No.) (page 2-15)
  • Page 177 Appendix > Menu Map Common Settings Default Screen (refer to the machine’s Operation Guide) Sound (page 8-5) Buzzer (refer to the machine’s Operation Guide) FAX Speaker Volume (page 8-5) FAX Monitor Volume (page 8-5) Original Settings (refer to the machine’s Operation Guide) Paper Settings (refer to the machine’s Operation Guide) Function Defaults FAX TX Resolution (page 8-5)
  • Page 178 Appendix > Menu Map FAX (page 8-6) TX/RX Common Encryption Key Registration (page 5-21) (page 8-6) FAX Remote Diagnosis (page 8-6) Transmission Local FAX Name (page 8-7) (page 8-7) Local FAX ID (page 8-7) Local FAX Number (page 8-7) TTI (page 8-7) Account Name Use (page 8-7) Dialing Mode(Inch version only) (page 8-7) Retry Times (page 8-7)
  • Page 179 Appendix > Menu Map Date/Timer/Energy Date/Time (page 2-9) Saver Date Format (refer to the machine’s Operation Guide) Time Zone (page 2-9) Auto Panel Reset (refer to the machine’s Operation Guide) Panel Reset Timer (refer to the machine’s Operation Guide) Low Power Timer (refer to the machine’s Operation Guide) Sleep Level (Except for Europe) (refer to the machine’s Operation Guide) Sleep Rules (Europe only) Sleep Timer (refer to the machine’s Operation Guide)

  • Page 180: Received Fax Sizes And Paper Priority (Metric Model)

    Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Folio Folio...

  • Page 181: Received Fax Sizes And Paper Priority (Inch Model)

    Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Legal Statement...

  • Page 182: Index

    Reporting FAX Receipt Result Index Encryption Communication 5-21 Changing Registration Contents of Encryption Key 5-23 Numerics Deleting Registration Contents of 2 in 1 Print Encryption Key 5-23 Encryption Box No. 5-21 Encryption Key 5-22 Account Management 8-19 Encryption Key No. 5-21 Account Name Use Registering an Encryption Key...
  • Page 183 Quick Setup Wizard (Fax Setup) Quiet Mode 3-16 Local FAX ID Local FAX Name Local FAX Number Received FAX Sizes and Paper Priority 10-13 10-14 Receiving Mode Reception Date/Time Machine (Names) Redial Manual Reception 5-33 Changing Retry Times Manual Send 3-21 5-32 Reject Fax No.
  • Page 184 Sub Address Password Sub Address Transmission 5-14 Telephone Line Time Touch Panel Transmission Restriction 8-10 Communication Establishing Requirements 8-10 Permit FAX No. 8-11 Permit ID No. 8-15 Prerequisites 8-10 Reception Rejection Requirements 8-11 Reception Restriction Setting 8-17 Reject FAX No. 8-13 Send Restriction Setting 8-17...
  • Page 186 KYOCERA Document Solutions Inc. – 2-28, 1-Chome – Tamatsukuri – Chuo-Ku Osaka 540-8585 – Japan – www.kyoceradocumentsolutions.com...

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