Overwrite Hard Disk - Fuji Xerox Color 550 Administrator's Manual

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Overwrite Hard Disk

Select whether or not to conduct hard disk overwriting.
When copy processing is completed, the data is deleted from the hard disk and the area on
which the deleted data was stored is automatically overwritten with blank data. This feature
prevents unauthorized retrieval or restoration of the data recorded on the hard disk. It also
applies to copy document and other information stored temporarily by the system.
The following option can be configured.
Number of Overwrites
You can select the number of overwrites either once or three times.
Important • If the machine is turned off during the overwriting, unfinished files may remain on the hard
Note
For more information on how to check the status during overwriting, refer to "Overwrite Hard Disk"
(P.91).
Prerequisite for Using the Data Security Feature
5 The system administrator must follow the instructions below:
Important • If the system administrator's user ID and passcode are forgotten, the machine configuration
For more information on how to set data encryption, refer to "Data Encryption" (P.130).
For more information on how to set service representative restricted operation, refer to "Service Rep.
Restricted Operation" (P.131).
For more information on how to set passcode entry from control panel, refer to "Passcode Policy"
(P.162).
For more information on how to set the system administrator's user ID, refer to "System Administrator's
Login ID" (P.158).
The manager (of the organization that this machine is used for) must follow the instructions
below:
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disk. The overwriting will resume if you turn the machine on again with the unfinished files
remaining on the hard disk.
• Overwriting once erases the data, but overwriting three times makes it even more definite
that the data cannot be restored. It does, however, take longer.
• During overwriting, normal operations may be slowed down.
• An optional component is required to use this feature. For more information, contact your
local Fuji Xerox representative.
To protect the data deleted from or stored on the hard disk, the following settings are
required:
- Number of Overwrites: [1 Overwrite] or [3 Overwrites]
- Data Encryption: [On]: an encryption key of 12 digits
- Service Representative Restricted Operation: [Yes]
Change the system administrator's factory default passcode (x-admin). Register a new
passcode of 7 characters or more (maximum 12 characters). Be careful not to register a
passcode that can be easily assumed and not to store the registered passcode on a location
that is easily accessible to other persons.
will not be able to recover in case of malfunction.
Set [Passcode Entry from Control Panel] to [On].
Set [Maximum Login Attempts by System Administrator] to 5 times.
Note that the hard disk security will not be warranted if you do not correctly follow the above
setting instructions.
Assign an appropriate person as a system administrator and manage and train the person
properly.
When turning off the machine, make sure no operation is running. Train the users to turn off
the machine after an active operation completes, if any.