Page 1 User Guide...
Page 2 Inc.’s products, are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. or its subsidiaries. Palm OS, the Palm logo, Graffiti, HotSync, Palm, Palm Reader, the HotSync logo and the Palm and PalmSource trade dress are trademarks owned by or licensed to PalmSource, Inc.
Page 3: Table Of Contents
Table of Contents About This Guide ..............xiv What’s in this guide? .................xiv Step-by-step instructions..............xiv Links...................... xv Sidebars .......................xv Tips for viewing this guide in Adobe Acrobat Reader ......xvi Chapter 1: Setting Up Your Handheld and Your Computer .1 What’s in the box? ..................2 System requirements ...................2 Step 1: Charging your handheld..............4 What you should know about your handheld’s battery.....
Page 4 What’s on the CD? ..................26 Related topics....................28 Chapter 3: Moving Around in Applications......29 Opening applications..................30 Using the application buttons ............30 Using the Home screen............... 30 Switching between applications ............31 Using menus ....................31 Using the Command stroke..............32 Using the 5-way navigator .................33 Moving around the Home screen ............
Page 5 Deleting information ................67 Related topics ....................68 Chapter 5: Synchronizing Your Handheld with Your Computer ...............69 Why synchronize information? ..............70 What information is synchronized?............71 How do I synchronize? ................72 Synchronizing with a cable ..............73 Synchronizing using the IR port ............74 Synchronizing over a network ............78 Synchronizing by dialing in to a network ..........78 Synchronizing by connecting to a computer on the network ..83 Customizing your synchronization settings ..........86...
Page 6 Chapter 7: Managing Your Contacts ........108 Adding a contact ..................109 Entering additional contact information ..........112 Selecting contact field types .............113 Defining custom fields ..............114 Selecting a contact as your business card ........115 Copying contact information into multiple contacts ......116 Locating a contact on your list ..............117 Deleting a contact ..................118 Customizing the Contacts list ..............119 Working with Contacts on your computer..........121...
Page 7 Customizing your calendar ..............149 Customizing display options for your calendar ......150 Setting alarm and time options ............153 Working with Calendar on your computer ..........155 Related topics....................156 Chapter 9: Managing Your Tasks ........157 Creating a task ..................158 Setting an alarm ................159 Scheduling a repeating task—standard interval ......160 Scheduling a repeating task—unusual interval ......162 Organizing your tasks ................164...
Page 8 Related topics ....................188 Chapter 12: Performing Calculations .........189 Calculator buttons..................190 Viewing recent calculations ..............191 Related topics ....................192 Chapter 13: Managing Your Expenses .......193 Adding an expense ...................194 Choosing currency options ..............196 Customizing the currency pick list ...........196 Presetting the currency symbol ............197 Creating a currency symbol ..............198 Deleting expenses..................200 Deleting an individual expense ............200...
Page 9 Viewing photos ..................226 Viewing a photo in Thumbnail view ..........226 Viewing a photo in List view ............227 Viewing a slide show ................228 Rotating a photo ................229 Viewing and editing photo details ...........231 Organizing photos ..................233 Organizing photos in albums ............233 Moving a photo within and between albums .........235 Sorting photos in List view ...............236 Copying a photo ..................237...
Page 10 Locking your handheld manually .............262 Related topics....................263 Chapter 18: Using Categories to Organize Information ...264 Adding a category..................265 Renaming a category ................266 Deleting a category ..................267 Placing information into a category ............268 Placing an entry into a category ............268 Placing an application into a category ..........270 Viewing information by category ............271 Related topics ....................272 Chapter 19: Installing and Removing Applications ..273...
Page 11 Selecting a location ................298 Resetting the date and time ..............300 Selecting formats for dates, times, and numbers ......302 Customizing the way you enter information ..........304 Choosing the input area ..............304 Using the full-screen writing area ............305 Customizing Graffiti 2 strokes ............306 Setting up ShortCuts .................307 Changing ShortCuts ................309 Correcting problems with tapping ...........310...
Page 12 Setting the alarm clock ................343 Responding to the alarm clock............344 Changing the clock display ..............345 Related topics ....................346 Chapter 22: Maintaining Your Handheld ......347 Handheld do’s and don’ts ................347 Handheld do’s..................347 Handheld don’ts ................348 Resetting your handheld ................348 Doing a soft reset ................
Page 13 Product Regulatory Information .........376 FCC Statement ..................376 Canadian ICES-003 Statement ..............377 CE Compliance Statement ..............377 Declaration of Conformity ...............377 Battery Warning ..................378 Static Electricity, ESD, and your palmOne™ handheld ......379 Index ..................381 Zire™ 31 Handheld xiii...
Page 14: About This Guide
About This Guide This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun. What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars.
Page 15: Links
Links Links appear as underlined words in sidebars and other places throughout this guide. In this chapter Links on the first page of each chapter that send you to a specific section. Related topics Links that send you to other topics in this guide to learn about more things you can do with an application or feature.
Page 16: Tips For Viewing This Guide In Adobe Acrobat Reader
Tips for viewing this guide in Adobe Acrobat Reader Here are some helpful tips for making it easier to read and find information in this guide in Acrobat Reader: NOTE If you do not have Acrobat Reader on your computer, you can download it for free from www.adobe.com.
Page 17 CHAPTER 1 Setting Up Your Handheld and Your Computer In this chapter Congratulations on the purchase of your new palmOne™ Zire™ 31 What’s in the box? handheld! You’re about to discover so System requirements many things about your handheld that...
Page 18: Chapter 1: Setting Up Your Handheld And Your Computer
HotSync cable enter, update, review, and synchronize information Power adapter on your computer. palmOne Zire 31 handheld Software installation CD System requirements ® The installation CD contains Palm Desktop software and other applications you need to set up and use your handheld. Palm Desktop software lets you easily manage your information at your computer.
Page 19 Palm Desktop software by visiting our web site at www.palmOne.com/support/intl NOTE Palm Desktop software that is downloaded from the palmOne web site does not include additional software available on the CD. MAC ONLY • Mac computer or compatible with a PowerPC processor •...
Page 20: Step 1: Charging Your Handheld
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 1: Charging your handheld [ ! ] Before You Begin If you’re upgrading from Plug the power adapter into your ® another Palm OS new handheld and into an outlet. handheld, synchronize Do not connect the HotSync your old handheld with...
Page 21: What You Should Know About Your Handheld's Battery
CHAPTER 1 Setting Up Your Handheld and Your Computer What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery: • If you see an alert on the screen warning you that the battery is low, synchronize to back up your information;...
Page 22: Step 2: Turning On Your Handheld For The First Time
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 2: Turning on your handheld for the first time [ ! ] Before You Begin Be sure to fully charge Press the power button to turn your handheld, as it on. described in Step 1.
Page 23: Step 3: Installing Your Software
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 3: Installing your software [ ! ] Before You Begin Set up a profile if you Insert the CD into your computer. want to install the same set of information on NOTE You need administrator rights to install Palm Desktop software on a several handhelds.
Page 24: Step 4: Connecting Your Handheld To Your Computer
Third-party application A software program that runs on a Palm OS handheld, but is not created or supported by palmOne, Inc. If you have problems with Continued your new handheld after you synchronize, you may need to update your third- party applications.
Page 25 CHAPTER 1 Setting Up Your Handheld and Your Computer Press the power button to turn on your handheld. Continue with the onscreen instructions on your computer to synchronize your handheld with your computer. Done Zire™ 31 Handheld...
Page 26: Switching To Another Desktop Software Application
CHAPTER 1 Setting Up Your Handheld and Your Computer Switching to another desktop software application WINDOWS ONLY During CD installation, you chose a desktop software application to synchronize with your [ ! ] Before You Begin handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook Synchronize your already contains all of your contacts, appointments, tasks, and notes, you can change your handheld with your current...
Page 27: Using Profiles
CHAPTER 1 Setting Up Your Handheld and Your Computer Using Profiles Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install this information before the handhelds are distributed to employees.
Page 28: Creating A User Profile
CHAPTER 1 Setting Up Your Handheld and Your Computer Creating a user profile WINDOWS ONLY Did You Know? Save time by using the Open the New Profile screen: File Link feature or importing to quickly add a. Open Palm Desktop software. information to a profile.
Page 29 CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. Create the profile: a. Enter a unique name for the profile, and click OK. b.
Page 30: Synchronizing With A User Profile
CHAPTER 1 Setting Up Your Handheld and Your Computer Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile’s conduit settings: a. From the HotSync menu, select Conduit Settings. b.
Page 31 CHAPTER 1 Setting Up Your Handheld and Your Computer Transfer the profile information: a. Click Profiles. b. Select the profile you want to load on the handheld, and click OK. c. Click Yes. Done The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
Page 32 CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY Begin synchronization: a. Connect the HotSync cable to the USB port on your computer, and then insert the other end into the mini-USB connector on your handheld. b. Make sure your handheld is on. c.
Page 33: Related Topics
Synchronizing • Synchronizing your handheld with Palm Desktop software or Microsoft on your handheld, go to Outlook on your computer www.palmOne.com/ support/intl. • Choosing whether or not to synchronize information for a specific application • Synchronizing using the IR port on your handheld and your computer •...
Page 34: Chapter 2: Exploring Your Handheld
CHAPTER 2 Exploring Your Handheld In this chapter Whether you’re at work, at home, or on the go, you’ll quickly understand why Locating the controls on handhelds are also called personal your handheld digital assistants (PDAs). Like a good What’s on the screen? personal assistant, your handheld What software is on my helps you keep track of your schedule,...
Page 35: Locating The Controls On Your Handheld
CHAPTER 2 Exploring Your Handheld Locating the controls on your handheld Front panel controls Screen 5-way navigator Input area Application buttons Power button Contacts Calendar Screen Displays the applications and information on your handheld. The screen is touch-sensitive. Input area Lets you enter info with Graffiti®...
Page 36: Top Panel Controls
CHAPTER 2 Exploring Your Handheld Top panel controls Key Term Expansion card slot IR Short for infrared . IR port Beaming uses infrared technology to send Headphone jack information between two IR ports that are within a few feet of each other. Did You Know? Beaming lets you quickly share appointments,...
Page 37: Side And Back Panel Controls
CHAPTER 2 Exploring Your Handheld Side and back panel controls Stylus Key Term USB The type of connector or cable that’s commonly used to Power connector connect accessories to a computer. Reset button Mini-USB connector Speaker Stylus Lets you enter information on your handheld. To use the stylus, slide it out of the slot and hold it as you would a pen or pencil.
Page 38: What's On The Screen
CHAPTER 2 Exploring Your Handheld What’s on the screen? Your handheld includes many features that make it easy to use. Among them are the input area and the common elements that appear on the screen in each of the applications. Once you learn how to use them in one application you can easily use them in all the others.
Page 39: Application Controls
CHAPTER 2 Exploring Your Handheld HotSync icon Synchronizes your handheld with your computer. See Synchronizing Your Handheld with Your Computer for more information. Find icon Opens the Find dialog box where you can search for information. See Finding information for more details. Letter keyboard Opens the alphabetic keyboard.
Page 40 CHAPTER 2 Exploring Your Handheld Scroll bar Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous screen, tap the scroll bar just above the slider. To scroll to the next screen, tap the scroll bar just below the slider.
Page 41: What Software Is On My Handheld
Note Pad Write on the screen in your own handwriting or draw a quick sketch. palmOne PhotosView photos on your handheld and create portable photo albums. Prefs Customize your handheld’s sound levels, colors, security, and more.
Page 42: What's On The Cd
View, enter, manage, and back up info for Calendar, Contacts, Tasks, Memos, and Expense on your computer. You can also view, manage, and back up info for Note Pad and palmOne™ Photos (Photos is Windows only). When you synchronize your handheld with your computer, the info is updated in both places.
Page 43 CHAPTER 2 Exploring Your Handheld palmOne™ Quick Install Transfer applications and other files from your computer to your handheld or to an expansion card that is seated in the expansion slot (Windows only). This application installs automatically during the initial CD installation process.
Page 44: Related Topics
Click a link below to learn about these related topics: If you’re having problems with your handheld, go to Setup Installing the desktop software from the CD www.palmOne.com/ support/intl. Entering • Entering information with Graffiti 2 characters and shortcuts Information •...
Page 45: Chapter 3: Moving Around In Applications
CHAPTER 3 Moving Around in Applications In this chapter Have you ever been to a new city and felt a bit lost until you figured out that Opening applications the numbered streets run North/South Using menus and the avenues run East/West? Using the 5-way navigator Learning to move around your ®...
Page 46: Opening Applications
CHAPTER 3 Moving Around in Applications Opening applications You can open applications with the application buttons on the front of your handheld or with the Did You Know? application icons on the Home screen. You can reassign the application buttons to Using the application buttons open whichever applications you choose.
Page 47: Switching Between Applications
CHAPTER 3 Moving Around in Applications Switching between applications You can switch between applications at any time. Just tap Home and select an icon on the Home screen or press an application button. Your handheld automatically saves your work in the current application and switches to the other application.
Page 48: Using The Command Stroke
CHAPTER 3 Moving Around in Applications Tap a menu title, and then tap a menu item. Done Using the Command stroke ® Most menu items also have a Graffiti 2 command letter, which is similar to the keyboard shortcuts used on computers. The command letter appears to the right of the menu item. Command mode is active for just a few seconds, so To use a command letter, first write the Graffiti 2 Command stroke on the left side of the input...
Page 49: Using The 5-Way Navigator
CHAPTER 3 Moving Around in Applications Using the Command toolbar The Command toolbar displays different icons based on the active screen. For example, if you have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might be Beam, Undo, and Delete.
Page 50: Moving Around The Home Screen
CHAPTER 3 Moving Around in Applications Moving around the Home screen In the Home screen, use the navigator to select and open an application. To remove the selection highlight without making Right or Left Scrolls to the next or previous application category. Category a selection, scroll to the first icon (in the upper-left...
Page 51: Moving Around List Screens
CHAPTER 3 Moving Around in Applications Moving around list screens In list screens, use the navigator to select and move between entries such as a note, memo, contact, or photo. Up or Down Scrolls an entire screen of entries, as long as there’s nothing highlighted.
Page 52: Moving Around Dialog Boxes
CHAPTER 3 Moving Around in Applications Moving around dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the navigator to select a button. Select Activates a button, and then closes the dialog box.
Page 53: Moving Around Pick Lists
CHAPTER 3 Moving Around in Applications Moving around menus After you open the menus you can use the navigator to move between and to select menu items: Up or Down Scrolls within the current menu list. Right or Left Scrolls to the next or previous menu on the menu bar.
Page 54: Finding Information
CHAPTER 3 Moving Around in Applications Finding information You can use Find to locate any word or phrase in any application on your handheld. Find locates any words that begin with the text you enter and is not case sensitive. For example, searching for If you select text in an “plane”...
Page 55: Related Topics
If you’re having problems with your handheld, go to Exploring • Locating the controls on your handheld www.palmOne.com/ support/intl. • Discovering the built-in software on your handheld and the additional software on the CD • Getting familiar with the input area and onscreen application controls Entering •...
Page 56: Chapter 4: Entering Information
CHAPTER 4 Entering Information In this chapter Whether you’re scheduling a meeting with your daughter’s teacher or adding How can I enter information? a new restaurant to your Contacts list, Entering information with you need to get that information into Graffiti 2 writing your handheld.
Page 57: How Can I Enter Information
CHAPTER 4 Entering Information How can I enter information? • Graffiti® 2 writing (see below) • The onscreen keyboard • Palm® Desktop software or Microsoft Outlook on your computer • Import information from other applications • Phone Lookup • Note Pad •...
Page 58: Writing Graffiti 2 Characters
CHAPTER 4 Entering Information Writing Graffiti 2 characters Did You Know? You can set up your Open an application you use to enter information, like Calendar. handheld so you can write on the entire screen with Graffiti 2 writing. Tap the screen where you want your character to appear. Did You Know? Graffiti 2 writing automatically capitalizes...
Page 59 CHAPTER 4 Entering Information Keys to success with Graffiti 2 writing Keep these guidelines in mind when using Graffiti 2 writing: • Write the characters exactly as shown In the following tables. Don’t write the dot. It’s only there Did You Know? to show you where to begin writing the character.
Page 60: Graffiti 2 Alphabet
CHAPTER 4 Entering Information Graffiti 2 alphabet You can select alternate Write lowercase letters on LEFT side, ways to write some and capital letters across MIDDLE of input area Graffiti 2 characters. Choose the method that’s Letter Stroke Letter Stroke Letter Stroke Letter...
Page 61: Graffiti 2 Numbers
CHAPTER 4 Entering Information Graffiti 2 numbers Write numbers on RIGHT side of input area Number Stroke Number Stroke Zire™ 31 Handheld...
Page 62 CHAPTER 4 Entering Information Graffiti 2 punctuation marks Write these marks on LEFT side of input area Mark Stroke Mark Stroke Period Ampersand & Comma Carriage return Apostrophe ‘ Space Quotation mark “ Question mark Exclamation point Zire™ 31 Handheld...
Page 63 CHAPTER 4 Entering Information Write these marks on RIGHT side of input area Mark Stroke Mark Stroke Period Backslash Comma Slash Tilde Left ñ parenthesis Dash Right – parenthesis Plus Equal sign Asterisk Zire™ 31 Handheld...
Page 64 CHAPTER 4 Entering Information Graffiti 2 accented characters For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area. Get help writing any of Write these marks on RIGHT side of input area the Graffiti 2 characters in most applications.
Page 65 CHAPTER 4 Entering Information Graffiti 2 gestures Write gestures on LEFT side, or across the middle of input area Gesture Stroke Gesture Stroke Paste Copy Undo Zire™ 31 Handheld...
Page 66: Writing Graffiti 2 Symbols And Other Special Characters
CHAPTER 4 Entering Information Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke: If you accidentally enter Enter the Punctuation Shift the Punctuation Shift stroke.
Page 67 CHAPTER 4 Entering Information Graffiti 2 symbols and special characters Write symbols on EITHER side of input area Zire™ 31 Handheld...
Page 68: Writing Graffiti 2 Shortcuts
CHAPTER 4 Entering Information Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by dts , you automatically enter the current date and time. You can also create your own ShortCuts. Write the ShortCut stroke This stroke appears at the insertion point.
Page 69 CHAPTER 4 Entering Information Graffiti 2 ShortCuts Write ShortCuts on LEFT side, or across MIDDLE of input area Entry ShortCut Entry ShortCut Date stamp Time stamp Date/time stamp Meeting Breakfast Lunch Dinner Zire™ 31 Handheld...
Page 70: Entering Information With The Onscreen Keyboard
CHAPTER 4 Entering Information Entering information with the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. Key Term Entry An item in an Open an entry: application such as a contact in Contacts or an a.
Page 71 CHAPTER 4 Entering Information When a keyboard is open, Tap the characters to enter text, numbers, and symbols, and then select Done. you can tap abc, 123, or Int’l to open any of the other keyboards. Backspace Return Caps lock Caps shift Letter keyboard Number keyboard...
Page 72: Entering Information With Your Computer
CHAPTER 4 Entering Information Entering information with your computer Do you have a lot of information to enter on your handheld? Consider entering it in Palm Desktop software or Microsoft Outlook on your computer. When you synchronize your handheld with your The Palm Desktop online computer, the information is updated in both places.
Page 73 CHAPTER 4 Entering Information Cont’d. Launch bar Edit Do one of the following: • Click New in the lower-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the lower-left corner of the screen.
Page 74 CHAPTER 4 Entering Information Synchronize your handheld with your computer. Done MAC ONLY Open an application: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon in the toolbar to open the application. Continued Zire™...
Page 75 CHAPTER 4 Entering Information Do one of the following: • Click New in the upper-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the upper-left corner of the screen. Enter the information, and then click OK.
Page 76: Importing Information From Other Applications
CHAPTER 4 Entering Information Importing information from other applications Do you have information on your computer in spreadsheets or databases and want to transfer it to your handheld? Don’t spend time retyping it. Instead, import the info into Palm Desktop software. Palm Desktop Help has lots of information about Palm Desktop software can import the following types of files:...
Page 77 CHAPTER 4 Entering Information Cont’d. c. Click File, and then click Import. d. Follow the onscreen Imported fields instructions to map the fields in your file to the fields in Palm Desktop software, and import the file. Synchronize your handheld with your computer. Done Zire™...
Page 78: Restoring Archived Items On Your Computer
CHAPTER 4 Entering Information MAC ONLY Save the file on your computer in one of the accepted formats. Import the file into Palm Desktop software: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon on the toolbar for the application into which you want to import information.
Page 79: Entering Info From Contacts Into Another Application
CHAPTER 4 Entering Information Entering info from Contacts into another application Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter their name and phone number into the appointment you create in Calendar. This feature is available in Calendar, Memos, Tasks, and Expense.
Page 80 CHAPTER 4 Entering Information Cont’d. d. Select the contact, and then select Add. [ & ] OPTIONAL To add another contact, repeat step 2. Done The name and phone number of the contact are automatically entered. Zire™ 31 Handheld...
Page 81: Editing Information
CHAPTER 4 Entering Information Editing information Editing information on your handheld is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete. Selecting text Place the cursor before or after the text you want to select, and drag the cursor over all the text you want to select.
Page 82: Copying And Pasting Information
CHAPTER 4 Entering Information Copying and pasting information Copying and pasting information on your handheld is similar to editing with word-processing applications on your computer. There are even faster ways to copy and paste information: Select the information you want to copy. •...
Page 83: Deleting Information
CHAPTER 4 Entering Information Deleting information Delete all or part of an entry with the Cut command. Delete information with Select the information you want to delete. Graffiti 2 writing. Select the information, and then draw a line from right to left in the input area.
Page 84: Related Topics
Moving around • Opening applications with anything else on your handheld, go to • Using menus www.palmOne.com/ support/intl. Sharing Beaming information to another Palm OS handheld Customizing • Selecting alternate ways to write some Graffiti 2 characters •...
Page 85: Chapter 5: Synchronizing Your Handheld With Your Computer
CHAPTER 5 Synchronizing Your Handheld with Your Computer In this chapter Have you ever had to meet friends at a certain time, so everyone needed to Why synchronize synchronize their watches? information? Synchronizing simply means that What information is information that has been entered or synchronized? updated in one place is automatically How do I synchronize?
Page 86: Why Synchronize Information
Outlook if you did not do so during the initial installation. Install applications and files. You can use palmOne™ Quick Install to send files to certain applications on your handheld or to install additional software when you synchronize.
Page 87: What Information Is Synchronized
Information from Photos is synchronized in Palm Desktop software on Windows computers only. When you synchronize on a Mac computer, your photos are stored in the Home:Pictures:palmOne Photos:username folder. Information from Expense is synchronized on Windows computers only. In addition, the default settings back up system information from your handheld to your computer and install add-on applications from your computer to your handheld.
Page 88: How Do I Synchronize
CHAPTER 5 Synchronizing Your Handheld with Your Computer How do I synchronize? You can synchronize your handheld with your computer in the following ways: Key Term ® HotSync Technology ® • Using the HotSync cable attached to your handheld and your computer that allows you to synchronize the info on •...
Page 89: Synchronizing With A Cable
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing with a cable If you need help with Prepare your handheld: synchronizing, see I can’t synchronize my handheld a. Connect the HotSync cable to with my computer. the USB port on your computer, and then insert the other end into the mini-USB View the HotSync log to...
Page 90: Synchronizing Using The Ir Port
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing using the IR port When you synchronize using your handheld’s IR port, you don’t need your cable. This is especially useful if you travel with an IR-enabled laptop. WINDOWS ONLY [ ! ] Before You Begin Your computer must have Prepare your computer for IR synchronization:...
Page 91 CHAPTER 5 Synchronizing Your Handheld with Your Computer You can continue to use Synchronize your handheld with the HotSync cable even if your computer: your computer is set up for IR synchronization. If a. Go to the Home screen and you disconnect the cable select HotSync after selecting Infrared on...
Page 92 CHAPTER 5 Synchronizing Your Handheld with Your Computer MAC ONLY Prepare your computer for IR synchronization: a. Double-click the HotSync Manager icon in the Palm folder. b. In the HotSync Controls tab, select Enabled. c. Click the Connection Settings tab. d.
Page 93 CHAPTER 5 Synchronizing Your Handheld with Your Computer Did You Know? You can continue to use Synchronize your handheld with the HotSync cable even if your computer: your computer is set up for IR synchronization. a. Go to the Home screen and select HotSync HotSync icon...
Page 94: Synchronizing Over A Network
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing over a network WINDOWS ONLY You can synchronize over your company’s network by dialing in to a network or by connecting to [ ! ] Before You Begin any computer on the network using a cable or your handheld’s IR port. Use network The following setup must synchronization if you are not close enough to your computer to synchronize directly using a cable be done before you can...
Page 95 CHAPTER 5 Synchronizing Your Handheld with Your Computer Click TCP/IP Settings to Cont’d. d. Click the Network tab and make sure your username has a checkmark next to display the primary it. If the checkmark is not there, click the check box next to your username. settings for your computer.
Page 96 CHAPTER 5 Synchronizing Your Handheld with Your Computer Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync b. Open the menus c. Select Options, and then select Modem Sync Prefs. d. Select Network, and then select OK.
Page 97 CHAPTER 5 Synchronizing Your Handheld with Your Computer Use Network Preferences Select a service: to set up a service if you have not done so already. a. Select Modem, and then tap Select Service. Check with your system administrator to obtain network service information.
Page 98 CHAPTER 5 Synchronizing Your Handheld with Your Computer Did You Know? Only applications that [ & ] OPTIONAL Select which have a conduit are applications to include during included in synchronization: synchronization. Other applications are not a. Open the menus included, even if they appear on the Conduit b.
Page 99: Synchronizing By Connecting To A Computer On The Network
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing by connecting to a computer on the network [ ! ] Before You Begin In addition to the general Prepare the computers for network synchronization: requirements for network synchronization, you a. Click the HotSync Manager icon in the taskbar in the lower-right corner of must meet the following the screen.
Page 100 CHAPTER 5 Synchronizing Your Handheld with Your Computer Click TCP/IP Settings to On the computer with which you want to synchronize (your own computer) display the primary only , do the following: settings for your computer. Check that a. Select Setup from the HotSync Manager menu. these settings are correct on your handheld by b.
Page 101 CHAPTER 5 Synchronizing Your Handheld with Your Computer Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync b. Open the menus c. Select Options, and then select LANSync Prefs. d. Select LANSync, and then select OK.
Page 102: Customizing Your Synchronization Settings
CHAPTER 5 Synchronizing Your Handheld with Your Computer Customizing your synchronization settings You can set the following options for synchronization: • Choosing how your computer responds when you initiate synchronization on your handheld (Windows only) • Enabling or disabling synchronization on your computer, setting whether synchronization is enabled automatically when you start your computer;...
Page 103 CHAPTER 5 Synchronizing Your Handheld with Your Computer Use the default setting Select how your computer responds when you initiate synchronization on your Always available if you’re handheld: not sure which option you want. If you select Manual, you must turn off HotSync Manager, which is always on by default.
Page 104: Setting Synchronization Options
CHAPTER 5 Synchronizing Your Handheld with Your Computer Setting synchronization options MAC ONLY Open the synchronization options screen: a. Double-click the HotSync Manager icon in the Palm folder. b. Click the HotSync Controls tab. Select the synchronization options you want: Continued Zire™...
Page 105: Choosing Whether Application Information Is Updated
CHAPTER 5 Synchronizing Your Handheld with Your Computer Cont’d. HotSync Enabled/Disabled Sets your computer to respond to synchronization requests from your handheld. Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer.
Page 106 CHAPTER 5 Synchronizing Your Handheld with Your Computer WINDOWS ONLY Windows For Select the application you want to customize: information on choosing whether application a. Click the HotSync Manager icon in the taskbar in the lower-right corner of information is updated if your screen.
Page 107 CHAPTER 5 Synchronizing Your Handheld with Your Computer You should generally Choose how information is updated during the next synchronization: keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way.
Page 108 CHAPTER 5 Synchronizing Your Handheld with Your Computer To use the option you select on an ongoing basis, select the Set as default check box. If you do not select this box, the option you select applies only the next time you synchronize.
Page 109 CHAPTER 5 Synchronizing Your Handheld with Your Computer You should generally Choose how information is updated during the next synchronization: keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way.
Page 110 CHAPTER 5 Synchronizing Your Handheld with Your Computer To use the option you select on an ongoing basis, click Make Default. If you do not select this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files).
Page 111: Synchronizing With An External File
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing with an external file WINDOWS ONLY The File Link feature enables you to import Contacts and Memos information to your handheld from a separate external file such as a company phone list. You can set up File Link to check for changes to the external file, and then import those changes to your handheld during synchronization.
Page 112: Related Topics
Click a link below to learn about these related topics: If you’re having problems with synchronization or with Installing and Using palmOne Quick Install or Send to Handheld droplet to add anything else on your Removing applications to your handheld handheld, go to www.palmOne.com/...
Page 113: Chapter 6: Expanding Your Handheld
CHAPTER 6 Expanding Your Handheld In this chapter A Chinese proverb says, “Life just gives you time and space; it's up to What type of expansion you to fill it. ” But doesn’t it always cards can I use? seem that no matter how much space How can expansion cards you have, you still need more? help me?
Page 114: What Type Of Expansion Cards Can I Use
CHAPTER 6 Expanding Your Handheld What type of expansion cards can I use? Key Term Your handheld is compatible with SDIO, SD, and MultiMediaCard expansion cards. SDIO expansion cards let you add accessories to your handheld. SD and MultiMediaCard expansion SDIO An acronym for cards let you store information and applications.
Page 115: Inserting An Expansion Card
CHAPTER 6 Expanding Your Handheld Inserting an expansion card Insert the card into the expansion slot with the label side facing the front of the handheld. Push Label side Push the card in with your thumb until you hear the confirmation tone.
Page 116: Removing An Expansion Card
CHAPTER 6 Expanding Your Handheld Removing an expansion card To prevent damaging the Push lightly against the card with card and the info on it, your thumb until you hear the always wait for your confirmation tone. handheld to finish writing Push to the expansion card before you remove the...
Page 117: Opening An Application On An Expansion Card
CHAPTER 6 Expanding Your Handheld Opening an application on an expansion card When you insert an expansion card into the expansion slot, your handheld adds the expansion Did You Know? card to the category list in the upper-right corner of the screen. You can easily switch between You can install applications installed on your handheld and on the expansion card.
Page 118: Opening Files On An Expansion Card
Some applications, such as RealOne Player, require you to store your files on an expansion card instead of on your handheld. In other applications, such as palmOne™ Photos, storing files on expansion cards is optional. You can open files on an expansion card when you insert the card into the expansion slot.
Page 119: Viewing Card Information
CHAPTER 6 Expanding Your Handheld Viewing card information It’s easy to forget which files you put on a particular expansion card. Use the Card Info application to view the card name and type, available storage space, and a summary of its contents. Reading and writing info on an expansion card Go to the Home...
Page 120: Renaming A Card
CHAPTER 6 Expanding Your Handheld Renaming a card The expansion card name appears in the category pick list and in other lists that let you choose where to store your info. When you buy a new card, give it a name that helps you remember what’s on the card.
Page 121: Copying Applications To An Expansion Card
CHAPTER 6 Expanding Your Handheld Copying applications to an expansion card If you use a card reader to Insert the expansion card, and then go to the Home screen. view your card on a computer, the file names may differ from the names you see on the Open the Copy dialog box: Home screen.
Page 122: Removing All Information From A Card
CHAPTER 6 Expanding Your Handheld Removing all information from a card Formatting a card removes all of its info and prepares it to accept new applications and files. [ ! ] IMPORTANT We do not recommend formatting backup cards. Formatting removes the backup application and turns the card into a blank memory card.
Page 123: Related Topics
Exchanging applications and information with other Palm OS handheld anything else on your users by exchanging cards or beaming items between handhelds handheld, go to www.palmOne.com/ Installing and Adding applications from your computer to an expansion card, and support/intl. Removing installing other files such as photos or music Zire™...
Page 124: Chapter 7: Managing Your Contacts
CHAPTER 7 Managing Your Contacts In this chapter Say good-bye to a paper address book that you need to update manually Adding a contact every time someone moves, changes Copying contact information their e-mail address, or gets a new into multiple contacts work extension.
Page 125: Adding A Contact
CHAPTER 7 Managing Your Contacts Adding a contact Did You Know? If the first character you Press the Contacts application button. enter in the Last Name or Company field is an asterisk (*) or another symbol, that record Add your contact information: always appears at the top of the Contacts list.
Page 126 To learn how to transfer Cont’d. The following fields contain features to help you enter information quickly: photos to your handheld, see palmOne™ Photos. All fields except numeric and e-mail fields The first letter is automatically capitalized. If multiple contacts share...
Page 127 CHAPTER 7 Managing Your Contacts If you want a reminder [ & ] OPTIONAL Add a about a birthday, select birthday: the Reminder check box, enter the number of days a. Tap the Birthday box. before the birthday that you want to see the b.
Page 128: Entering Additional Contact Information
CHAPTER 7 Managing Your Contacts Entering additional contact information The Contact Edit screen displays certain fields by default. You can customize the Contact Edit Additional fields appear screen to display additional fields. in a contact only if you enter info into them. If you leave a field blank, it does not appear the next Press the Contacts...
Page 129: Selecting Contact Field Types
CHAPTER 7 Managing Your Contacts Selecting contact field types You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as specify the instant messenger (IM) account, that you associate with a contact. Any changes you make to Press the Contacts application button.
Page 130: Defining Custom Fields
CHAPTER 7 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information.
Page 131: Selecting A Contact As Your Business Card
CHAPTER 7 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then beam your business card to other handhelds.
Page 132: Copying Contact Information Into Multiple Contacts
CHAPTER 7 Managing Your Contacts Copying contact information into multiple contacts You can quickly make a copy of a contact so that you can edit only the fields you need to change. For example, if two of your contacts have the same work address or phone number, duplicating You can also duplicate a the first contact simplifies entering information in the second.
Page 133: Locating A Contact On Your List
CHAPTER 7 Managing Your Contacts Locating a contact on your list You can also press Right Press the Contacts application button. on the navigator (or tap the Quick Look Up icon at the top of the screen) to open the Quick Look Up Search for the contact: line.
Page 134: Deleting A Contact
CHAPTER 7 Managing Your Contacts Deleting a contact You never know when Press the Contacts application button. you’re going to need to look up an old business associate. If you save an archive copy of your Open the Delete Contact dialog deleted contacts, you can box: refer to them later by...
Page 135: Customizing The Contacts List
CHAPTER 7 Managing Your Contacts Customizing the Contacts list By default, the Contacts list displays the work phone number for a contact; if no work phone number is entered, another entry is displayed. You can customize a contact’s settings to display different information on the Contacts list.You can also customize the appearance of the list.
Page 136 CHAPTER 7 Managing Your Contacts Customize the appearance of the Contacts list: a. From the Contacts list, open the menus b. Select Options, and then select Preferences. c. Select the display options you want: Remember last category Select the check box if you want Contacts to display the last category shown when you return to it from another application.
Page 137: Working With Contacts On Your Computer
CHAPTER 7 Managing Your Contacts Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your handheld. ® Check out the online Help in Palm Desktop software to learn how to use Contacts on your computer.
Page 138: Related Topics
Moving • Opening applications anything else on your Around handheld, go to • Using menus www.palmOne.com/ support/intl. Categories Organizing contacts by type and sorting them Information Transferring contact information from other applications such as databases, spreadsheets, and other organizer software...
Page 139: Chapter 8: Managing Your Calendar
CHAPTER 8 Managing Your Calendar In this chapter Staying on top of your schedule is an important part of being productive Scheduling events both at work and at home. Calendar Color-coding your schedule can help you remember appointments Setting an alarm and spot schedule conflicts.
Page 140: Scheduling Events
CHAPTER 8 Managing Your Calendar Scheduling events Use Calendar to manage your schedule. You can enter appointments, events without a start time, Key Term events that repeat at regular intervals, and events that span a period of time. Event The name for an entry in the Calendar application, including Scheduling an appointment...
Page 141 CHAPTER 8 Managing Your Calendar Did You Know? You can color-code your Tap the line next to the time the appointment begins and enter a description. calendar to file events in categories. Each category has its own color. You can If the appointment is longer or shorter than an hour, set the duration: also mark events as private to hide them from...
Page 142: Scheduling An Event Without A Start Time
CHAPTER 8 Managing Your Calendar Scheduling an event without a start time Keep track of events that take place on a particular date, but not at a particular time. For example, Did You Know? you may want to enter holidays, anniversaries, and deadlines. Need to reserve a date before you know the details of the...
Page 143 CHAPTER 8 Managing Your Calendar You can change an event Add an unscheduled event line: without a time to a scheduled appointment. a. Tap New. Tap the event description, tap Details, tap the Time b. Tap No Time. box, and select the start and end times.
Page 144: Scheduling A Repeating Event-Standard Interval
CHAPTER 8 Managing Your Calendar Scheduling a repeating event—standard interval There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event. This is a great way to block out time for things like a daily walk with the dog, a weekly team To select intervals such as meeting, a monthly game night with friends, and annual events like anniversaries and holidays.
Page 145: Scheduling A Repeating Event-Unusual Interval
CHAPTER 8 Managing Your Calendar Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.
Page 146 CHAPTER 8 Managing Your Calendar To enter holidays such as Set the repeat interval: Labor Day or Thanksgiving, tap Month, a. Tap Day, Week, Month, or Year as the repeat unit. enter 12 on the Every line, and then tap Day as the b.
Page 147: Scheduling An Event That Is Longer Than A Day
CHAPTER 8 Managing Your Calendar Scheduling an event that is longer than a day Reserve a block of time for events that span several days such as a vacation, conference, training Did You Know? class, or an extended project. Reserve a specific block of time during the day or use events without times to flag a series of dates.
Page 148: Entering A Location Or A Note For An Event
CHAPTER 8 Managing Your Calendar Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location. Press the Calendar application button.
Page 149: Color-Coding Your Schedule
CHAPTER 8 Managing Your Calendar [ & ] OPTIONAL Enter the note: a. Tap Note b. Enter the note text. c. Select Done. Select OK. Done The location name and a note icon appear next to the event description in Agenda View and in Day View. Color-coding your schedule Use color-coding to quickly spot different types of events.
Page 150 CHAPTER 8 Managing Your Calendar Open Day View: Category marker a. Press the Calendar application button. b. Tap the Day View icon Day View icon Open the Edit Categories dialog box: a. From Day View, tap the event description. b. Tap Details. c.
Page 151 CHAPTER 8 Managing Your Calendar Select the color-code for the category: a. Tap New or select a category and tap Edit. b. Enter or edit the category name. c. Tap the color you want to give this category. d. Select OK, and then select OK two more times. Done The category name and its color-coded marker appear on the category list.
Page 152: Assigning A Color-Code To An Event
CHAPTER 8 Managing Your Calendar Assigning a color-code to an event Did You Know? In Day View and Month Press the Calendar application button. View you can set the Display Options to show the category list so that you can view all your Enter the event you want to color-code.
Page 153: Setting An Alarm
CHAPTER 8 Managing Your Calendar Setting an alarm You can customize your Press the Calendar application button. alarm settings in the Calendar Preferences dialog box. Enter the event you want to assign an alarm to, and then tap the event Did You Know? description.
Page 154: Rescheduling An Event
CHAPTER 8 Managing Your Calendar Rescheduling an event You can also use the Press the Calendar application button. Event Details dialog box to change the alarm, location, category, repeat, and privacy settings. Go to the event you want to reschedule: a.
Page 155 CHAPTER 8 Managing Your Calendar If you’re changing a repeating event, tap one of the following to select which event(s) you want to apply the changes to: Current Apply your changes to only the selected instance of the repeating event. Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date.
Page 156: Deleting Events
CHAPTER 8 Managing Your Calendar Deleting events If an appointment is cancelled, you can delete it from your schedule. When deleting a repeating event, you can indicate whether you want to delete just the selected event, or to include other You can also delete a instances of the event.
Page 157 CHAPTER 8 Managing Your Calendar [ & ] OPTIONAL Select the check box to save an archive copy of the event on your computer. Select OK. If you’re deleting a repeating event, tap one of the following to select which event(s) you want to delete: Current Delete only the selected instance of the repeating event.
Page 158: Deleting All Your Old Events
CHAPTER 8 Managing Your Calendar Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping, ” you can delete all your old events. Press the Calendar application button. Open the Purge dialog box: a.
Page 159: Checking Your Schedule
CHAPTER 8 Managing Your Calendar Checking your schedule Sometimes you want to look at your schedule for a particular date, while other times you want to see an overview of a week or month. Press the Calendar application button repeatedly to cycle Viewing your appointments and tasks together through the four different Agenda View shows your daily schedule and any items on your Tasks list that are overdue or due...
Page 160 CHAPTER 8 Managing Your Calendar Do one of the following to view your schedule: • Tap an appointment to go to it in Day View. • Tap a task to go to it in Tasks. Category marker Location No-time icon Overdue task icon Agenda View icon Done...
Page 161: Viewing Your Daily Schedule
CHAPTER 8 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date. Open Day View: a. Press the Calendar application button.
Page 162 CHAPTER 8 Managing Your Calendar Do any of the following to view your daily schedule: • Tap the day selector to view another day in the same week, tap the arrows to scroll to the previous or next week, or tap Go To to choose a specific date. •...
Page 163: Viewing Your Weekly Schedule
CHAPTER 8 Managing Your Calendar Viewing your weekly schedule Week View shows your schedule for an entire week. The timeframes that appear on the screen are based on the Start Time and End Time settings in Calendar Preferences. You can also press Right and Left on the navigator to scroll to the next or previous week.
Page 164: Viewing Your Monthly Schedule
CHAPTER 8 Managing Your Calendar Viewing your monthly schedule Month View shows your schedule for a whole month. You can scroll between months or jump to any other month. You can also press Right and Left on the navigator to scroll to the next or previous month.
Page 165: Finding Events That Overlap
CHAPTER 8 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View. Overlapping events Customizing your calendar Control the appearance of your Calendar screens. Choose display options for Agenda View, Day View, and Month View.
Page 166: Customizing Display Options For Your Calendar
CHAPTER 8 Managing Your Calendar Customizing display options for your calendar Press the Calendar application button. Open the Display Options dialog box: a. Open the menus b. Select Options, and then select Display Options. Tap the Default View pick list and select the view you want to see when you open Calendar.
Page 167 CHAPTER 8 Managing Your Calendar If the text is difficult to see Set any of the following Agenda View display options: against your new background, select a Show Due Tasks Display tasks that are due today and tasks that are overdue. different Color Theme to change the text color.
Page 168 CHAPTER 8 Managing Your Calendar Tap Month and set any of the following Month View options: Show Category List Display the category pick list. By default, the Category pick list doesn’t appear. Timed Events Show events that are scheduled for a specific time. Untimed Events Show events that are scheduled for a specific date, but not a specific time.
Page 169: Setting Alarm And Time Options
CHAPTER 8 Managing Your Calendar Setting alarm and time options You can view and Press the Calendar application button. schedule events in time slots that are before or after the start or end time. You just need to scroll to Open the Preferences dialog box: those time slots.
Page 170 CHAPTER 8 Managing Your Calendar Set any of the following alarm settings: Alarm Preset Set an alarm for each new event. When you select this check box, you also need to enter the default number of minutes, days, or hours before the event the alarm sounds.
Page 171: Working With Calendar On Your Computer
CHAPTER 8 Managing Your Calendar Working with Calendar on your computer Use Calendar on your computer to view and manage your schedule. Check out the online Help in Did You Know? ® Palm Desktop software to learn how to use Calendar on your computer. The online Help includes Mac Check out the info about the following topics: Holiday Files folder in the...
Page 172: Related Topics
Beaming events to other Palm OS handheld users anything else on your handheld, go to Privacy Keeping events private by turning on security options www.palmOne.com/ Categories • Editing and deleting categories support/intl. • Viewing events by category Common Answers to frequently asked questions about Calendar Questions Zire™...
Page 173: Chapter 9: Managing Your Tasks
CHAPTER 9 Managing Your Tasks In this chapter Some of the most successful people in the world are also the busiest. When Creating a task asked how they manage to do it all, Organizing your tasks busy people usually say, “I make lists. ” Marking a task complete The Tasks application on your handheld is the perfect place to make a...
Page 174: Creating A Task
CHAPTER 9 Managing Your Tasks Creating a task If no task is currently Go to the Home screen and select Tasks selected, you can create a new task by writing Graffiti® 2 characters in the input area. Create a task: Due date a.
Page 175: Setting An Alarm
CHAPTER 9 Managing Your Tasks Setting an alarm [ ! ] Before You Begin Create a task and assign it Go to the Home screen and select Tasks a due date. A task must have a due date to set an alarm.
Page 176: Scheduling A Repeating Task-Standard Interval
CHAPTER 9 Managing Your Tasks Set the alarm: a. Tap the Alarm check box. b. Enter how many days before the due date you want the alarm to sound. c. Tap the time columns to set the time the alarm sounds. d.
Page 177 CHAPTER 9 Managing Your Tasks Set the repeat interval: a. Tap the task description, and then tap Details. b. Tap the Repeat pick list and select how often the task repeats: Daily until, Every week, Every other week, Every month, or Every year.
Page 178: Scheduling A Repeating Task-Unusual Interval
CHAPTER 9 Managing Your Tasks Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months.
Page 179 CHAPTER 9 Managing Your Tasks To schedule an annual Set the repeat interval: task, such as decorating for a holiday on the first a. Tap Day, Week, Month, or Year as the repeat unit. Sunday of a particular month, select Month as b.
Page 180: Organizing Your Tasks
CHAPTER 9 Managing Your Tasks Organizing your tasks Sometimes you want to look at all the things you need to do, while at other times you want to see Did You Know? only certain types of tasks. Overdue tasks have an exclamation point (!) next to the due date.
Page 181: Marking A Task Complete
CHAPTER 9 Managing Your Tasks Marking a task complete You can check off a task to indicate that you’ve completed it. You can set Task Preferences to record the date that you finish your Go to the Home screen and select Tasks tasks, and you can show or hide finished tasks.
Page 182: Deleting Tasks
CHAPTER 9 Managing Your Tasks Deleting tasks If a task is cancelled, you can delete it from your Tasks list. When you delete a repeating task, you delete all other instances of the task. You can also delete all your completed tasks. You can also delete a specific task by selecting the task, tapping Details,...
Page 183: Deleting All Your Completed Tasks
CHAPTER 9 Managing Your Tasks Deleting all your completed tasks Many people find it useful Go to the Home screen and select Tasks to refer to old tasks for tax purposes. If you save an archive copy of your deleted tasks, you can Open the Purge dialog box: refer to them later by importing them.
Page 184: Customizing Your Tasks List
CHAPTER 9 Managing Your Tasks Customizing your Tasks list Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks. You can also display your tasks in Calendar’s Agenda View.
Page 185 CHAPTER 9 Managing Your Tasks Change any of the following settings, and then select OK: Sort by Select the order in which the tasks appear in the Tasks list. Show Completed Tasks Display your finished tasks in the Tasks list. If you turn off this setting, your finished tasks disappear from the list when you check them off, but they stay in your handheld’s memory until you purge them.
Page 186: Working With Tasks On Your Computer
CHAPTER 9 Managing Your Tasks Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Palm Desktop software to learn how to use Tasks on your computer. The online Help includes info about the following topics: •...
Page 187: Related Topics
If you’re having problems with Tasks or with anything ® Sharing Beaming tasks to other Palm OS handheld users else on your handheld, go to www.palmOne.com/ Privacy Keeping tasks private by turning on security options support/intl. Categories Organizing tasks by type Common...
Page 188: Chapter 10: Writing Memos
CHAPTER 10 Writing Memos In this chapter Your handheld contains applications for storing the most common types of Creating a memo information: contact names and Viewing and editing a memo numbers, appointments, and so on. Moving memos in your Memos is the tool to use for capturing memos list information that is meaningful to you Deleting a memo...
Page 189: Creating A Memo
CHAPTER 10 Writing Memos Creating a memo In the Memos list, you Go to the Home screen and select Memos can also just start writing to create a new memo. The first letter is automatically capitalized. Create a memo: a. Select New. Use Phone Lookup to quickly add a name and phone number to a...
Page 190: Viewing And Editing A Memo
CHAPTER 10 Writing Memos Viewing and editing a memo The Memos list shows Go to the Home screen and select Memos the first line of each memo, so make sure that first line is something you will recognize. View or edit the memo: a.
Page 191: Moving Memos In Your Memos List
CHAPTER 10 Writing Memos Moving memos in your memos list You can move memos up or down in your memos list. For example, you might want to keep all Did You Know? memos on a certain topic grouped together. ® If you use Palm Desktop software for...
Page 192: Deleting A Memo
CHAPTER 10 Writing Memos Deleting a memo Need to retrieve that Go to the Home screen and select Memos holiday recipe you stored? If you save an archive copy of your deleted memos, you can Open the Delete Memo dialog refer to them later by box: importing them.
Page 193: Working With Memos On Your Computer
CHAPTER 10 Writing Memos Working with Memos on your computer Use Memos on your computer to view and manage the memos you create on your handheld. ® Check out the online Help in Palm Desktop software to learn how to use Memos on your computer.
Page 194: Related Topics
If you’re having problems with Memos or with anything Moving • Opening applications else on your handheld, go to Around www.palmOne.com/ • Using menus support/intl. Entering Adding a phone number or other contact information to a memo using Phone Information...
Page 195: Chapter 11: Writing Notes In Note Pad
CHAPTER 11 Writing Notes in Note Pad In this chapter Need to jot down a phone number or a reminder to yourself? Avoid fumbling Creating a note for scraps of paper, and write Viewing and editing a note important reminders in Note Pad. You Deleting a note can use Note Pad to do everything you might do with a piece of paper and a...
Page 196: Creating A Note
CHAPTER 11 Writing Notes in Note Pad Creating a note [ ! ] Before You Begin Make sure full-screen Go to the Home screen and select Note Pad writing is turned off. You cannot create or edit notes in Note Pad when full-screen writing is on.
Page 197: Choosing The Pen And Paper (Background) Colors
CHAPTER 11 Writing Notes in Note Pad Choosing the pen and paper (background) colors Go to the Home screen and select Note Pad Open the Select Colors dialog box: a. Select Done to display the Note Pad list. b. Open the menus c.
Page 198 CHAPTER 11 Writing Notes in Note Pad Select the pen and paper colors: a. Tap Pen, and then tap the ink color you want to use. b. Tap Paper, and then tap the background color you want to use. c. Select OK, and then select OK again. Done Zire™...
Page 199: Setting An Alarm
CHAPTER 11 Writing Notes in Note Pad Setting an alarm To use a note as a reminder, set an alarm for that note. Change the alarm sound by opening the Options menu, selecting Go to the Home screen and select Note Pad Preferences, and then selecting a sound from the Alarm Sound pick list.
Page 200 CHAPTER 11 Writing Notes in Note Pad You can also open the Set Set the alarm: Alarm dialog box by selecting a note and a. Open the menus tapping the right edge of the screen next to the b. Select Options, and then select Alarm. note title.
Page 201: Viewing And Editing A Note
CHAPTER 11 Writing Notes in Note Pad Viewing and editing a note Sort the Note Pad list Go to the Home screen and select Note Pad alphabetically, by date, or manually. Open the Options menu, select Preferences, and then tap Open the note: the Sort by pick list.
Page 202: Deleting A Note
CHAPTER 11 Writing Notes in Note Pad Deleting a note You can also Delete a Go to the Home screen and select Note Pad note by opening the Record menu and selecting Delete Note. Open the note: a. Select Done to display the Note Pad list. Want to get rid of those deletion confirmation b.
Page 203: Working With Note Pad On Your Computer
CHAPTER 11 Writing Notes in Note Pad Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your ® handheld. Check out the online Help in Palm Desktop software to learn how to use Note Pad on your computer.
Page 204: Related Topics
Note Pad or with Moving • Opening applications anything else on your Around handheld, go to • Using menus www.palmOne.com/ support/intl. ® Sharing Beaming notes to other Palm OS handheld users Privacy Keeping notes private by turning on security options...
Page 205: Chapter 12: Performing Calculations
CHAPTER 12 Performing Calculations In this chapter Whether you’re figuring the tip on a restaurant bill, or balancing your Calculator buttons checkbook, it’s always nice to have a Viewing recent calculations calculator on hand. And because it’s Related topics part of your handheld, there’s no need to carry a separate calculator.
Page 206: Calculator Buttons
CHAPTER 12 Performing Calculations Calculator buttons Clear any value in the Calculator memory. Use the memory buttons to store and recall a number you enter in multiple calculations. Recall the stored value from the memory and enter it into the current calculation.
Page 207: Viewing Recent Calculations
CHAPTER 12 Performing Calculations Viewing recent calculations View recent calculations to confirm that you entered everything correctly. Did You Know? Viewing recent calculations is helpful when double-checking Go to the Home screen and select Calculator the math in your checkbook register. Open the History dialog box: Did You Know? Calculator History also...
Page 208: Related Topics
Click the links below to learn about these related topics: If you’re having problems with Calculator or anything Moving around • Opening applications else on your handheld, go to www.palmOne.com/ • Using menus support/intl. ® Entering Entering numbers with Graffiti...
Page 209: Chapter 13: Managing Your Expenses
CHAPTER 13 Managing Your Expenses In this chapter Tired of trying to re-create your business trip when you return? Adding an expense Expense makes it easy to keep track of Choosing currency options what you paid for that dinner in New Deleting expenses York with your new sales group.
Page 210: Adding An Expense
CHAPTER 13 Managing Your Expenses Adding an expense Did You Know? Expense is not just for Go to the Home screen and select Expense business. Use it to help plan your budget by figuring out how much you spend each month on Enter the expense: things like entertainment and dining out.
Page 211 CHAPTER 13 Managing Your Expenses Add extra information to Enter the details of the expense: your expense items. Select the item and tap a. Tap Details. Details. Then tap Note and enter the b. Tap each field where you want to information.
Page 212: Choosing Currency Options
CHAPTER 13 Managing Your Expenses Choosing currency options Expense is even easier to use when you customize the currency list. You can choose what currencies appear in the pick list, what symbol automatically appears in new expenses, and even create your own currency symbol. Customizing the currency pick list Place the currency symbols that you use most often in the currency pick list.
Page 213: Presetting The Currency Symbol
CHAPTER 13 Managing Your Expenses Cont’d. b. Tap one of the Currency pick lists and select the name of the country whose currency Currency symbol you want to display. pick list c. Select OK, and then select OK again. Done The expense list now displays the currencies you selected.
Page 214: Creating A Currency Symbol
CHAPTER 13 Managing Your Expenses Choose the default currency: a. Tap the Default Currency pick list. b. Select the symbol you want to appear when you add new expenses. c. Select OK. Done Creating a currency symbol If the currency you want to use is not in the pick list of countries, you can create your own symbol. Go to the Home screen and select Expense Open the Custom Currencies dialog box:...
Page 215 CHAPTER 13 Managing Your Expenses Create the custom symbol: a. Tap a Country box. b. Enter the name of the country and the symbol that you want. c. Select OK, and then select OK again. Done Zire™ 31 Handheld...
Page 216: Deleting Expenses
CHAPTER 13 Managing Your Expenses Deleting expenses Delete individual expenses, or an entire category of expenses at once. Deleting an individual expense Go to the Home screen and select Expense Select the expense you want to delete. Delete the item: a.
Page 217: Deleting An Entire Category Of Expenses
CHAPTER 13 Managing Your Expenses Deleting an entire category of expenses To combine expenses Go to the Home screen and select Expense from different categories, rename one category to match the other category’s name. Open the Purge Categories dialog box: Did You Know? a.
Page 218: Customizing The Expense List
CHAPTER 13 Managing Your Expenses Customizing the expense list You can change the appearance of the expense list. Did You Know? Customizing the expense Go to the Home screen and select Expense list makes it easy to see how much you spent on each type of expense.
Page 219: Working With Expense On Your Computer
CHAPTER 13 Managing Your Expenses Working with Expense on your computer WINDOWS ONLY Use Expense on your computer to view and manage the expenses you create on your handheld. ® Check out the online Help in Palm Desktop software to learn how to use Expense on your computer.
Page 220: Related Topics
Click a link below to learn about these related topics: If you’re having problems with Expense or anything Moving around • Opening applications else on your handheld, go to www.palmOne.com/ • Using menus support/intl. Entering • Adding contacts to the attendees list with Lookup information ®...
Page 221: Chapter 14: Listening To Music
CHAPTER 14 Listening to Music In this chapter Are you tired of listening to small talk during that long commute on the bus Transferring MP3 files to an or train? Do you need something expansion card smaller than a CD player when you’re Transferring music from a CD out for a walk or at the gym? RealOne to an expansion card...
Page 222: Transferring Mp3 Files To An Expansion Card
MP3 files you want to transfer. b. Drag and drop the file(s) or folder onto the palmOne™ Quick Install icon on the Windows desktop. c. When the confirmation dialog box appears, confirm your username, the file name, and the destination (card), and then click OK.
Page 223 CHAPTER 14 Listening to Music Synchronize your handheld with your computer. NOTE Be patient; transferring music to an expansion card can take several minutes. Done You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to MAC ONLY your expansion card.
Page 224 CHAPTER 14 Listening to Music Synchronize your handheld with your computer. NOTE Be patient; transferring music to an expansion card can take several minutes. Done Zire™ 31 Handheld...
Page 225: Transferring Music From A Cd To An Expansion Card
CHAPTER 14 Listening to Music Transferring music from a CD to an expansion card If your songs are on a CD and you want to listen to them on your handheld, use RealOne Player on your computer to convert and transfer the files. WINDOWS ONLY Access the CD from RealOne Player on your computer: a.
Page 226 CHAPTER 14 Listening to Music If you want to select only Select the songs you want to add to your library: a few songs, click Deselect All, and then a. Click Save Tracks. click the check box next to the songs you want to b.
Page 227 CHAPTER 14 Listening to Music For tips on using RealOne Prepare your handheld: Player on your computer, go to the Help menu in a. Insert an expansion card into your handheld. RealOne Player or visit www.realone.com. b. Go to the Home screen and select RealOne c.
Page 228 CHAPTER 14 Listening to Music On your handheld, tap Cont’d. d. In the Add Clips window, select the songs you want to add, and then click Songs to view a list of the Add Clips. songs available for you to play.
Page 229: Playing Music On Your Handheld
CHAPTER 14 Listening to Music Playing music on your handheld If RealOne Mobile Player On your handheld, go to the Home screen and select RealOne reaches the preset period of inactivity before you exit the application, the screen turns off and the Select a song to play: music continues playing.
Page 230: Managing Playlists
CHAPTER 14 Listening to Music Managing playlists You can create as many playlists as you want. Creating a playlist For tips on using RealOne On your handheld, go to the Home screen and select RealOne Mobile Player, open the Options menu and select Help.
Page 231 CHAPTER 14 Listening to Music To quickly select all the Add songs to the playlist: songs in the list, tap Select All. To quickly a. Tap Add. unselect all the songs, tap Select None. b. Select the check box next to the songs you want to include on the playlist.
Page 232: Playing Songs From A Playlist
CHAPTER 14 Listening to Music Playing songs from a playlist On your handheld, go to the Home screen and select RealOne Select a song from a playlist: a. Tap Playlists. b. Tap the playlist you want to play. c. Tap the first song you want to play.
Page 233: Editing A Playlist
CHAPTER 14 Listening to Music Editing a playlist On your handheld, go to the Home screen and select RealOne Open the playlist you want to edit: a. Tap Playlists. b. Tap the playlist you want to edit. c. Tap Edit. Continued Zire™...
Page 234 CHAPTER 14 Listening to Music Tap Edit and do any of the following: Delete a song Select a song and tap Remove to delete the song from the playlist. Add a song Tap Add, select a song’s check box, and then tap Done. Move a song Select a song and tap the up arrow or down arrow to move the song up or down one slot.
Page 235: Deleting A Playlist
CHAPTER 14 Listening to Music Deleting a playlist On your handheld, go to the Home screen and select RealOne Open the playlist you want to delete: a. Tap Playlists. b. Tap the playlist you want to delete. Delete the list: a.
Page 236: Viewing Song Info
CHAPTER 14 Listening to Music Viewing song info You can view details for the song that is currently playing. On your handheld, go to the Home screen and select RealOne Select a song to play and view: • To play and view the current song, tap Play.
Page 237: Working With Realone Player On Your Computer
CHAPTER 14 Listening to Music Working with RealOne Player on your computer WINDOWS ONLY Use RealOne Player on your computer to play and manage your songs. Check out the online Help in RealOne Player to learn how to use RealOne Player on your computer. The online Help includes info about the following topics: •...
Page 238: Related Topics
CHAPTER 14 Listening to Music Related topics Support Click the link below to learn about these related topics: If you’re having problems with RealOne Mobile Player Expansion • Inserting and removing expansion cards or RealOne Player on your Cards computer, go to •...
Page 239: Chapter 15: Viewing Photos
Viewing and editing photo them at any time? details Organizing photos Solve both problems with palmOne™ Copying a photo Photos, which features easy viewing Benefits of palmOne Photos and organization of photos. You can Deleting a photo •...
Page 240: Copying Photos To Your Handheld
Copying photos to your handheld You can transfer photos from your computer to your handheld or to an expansion card. On a Windows computer, you can also use the palmOne Photos application to create and edit entire On a Windows computer, albums and send them to your handheld, where you can view your photos.
Page 241 CHAPTER 15 Viewing Photos Synchronize your handheld with your computer. Done MAC ONLY In Mac OS X, you can Select the photos you want to make the Send to transfer: Handheld droplet a permanent part of your a. Drag and drop the photos desktop by dragging the onto the Send To Handheld droplet to the Dock.
Page 242: Viewing Photos
CHAPTER 15 Viewing Photos Viewing photos Did You Know? You can view photos in the following ways: If you or your friends Thumbnail View miniature preview versions of your photos. have a digital camera that uses SD memory cards, List View names and dates of photos on your handheld or an expansion card. you can insert the cards into the expansion slot Slide show View all photos in an album, automatically one after another.
Page 243: Viewing A Photo In List View
CHAPTER 15 Viewing Photos To see a full-screen view of the photo, select the photo from the thumbnails. Tap anywhere in the photo to return to the Thumbnail view screen. Done Viewing a photo in List view Can’t remember what Go to the Home screen and select Photos album your photo is in?
Page 244: Viewing A Slide Show
CHAPTER 15 Viewing Photos To see a full-screen view of the photo, select the photo from the list. Tap anywhere in the photo to return to the List view screen. Done Viewing a slide show You can set how long a Go to the Home screen and select Photos photo is displayed in slide...
Page 245: Rotating A Photo
CHAPTER 15 Viewing Photos Tap a photo to stop the slide show and return to Thumbnail or List view. Done Rotating a photo If you receive a message Go to the Home screen and select Photos that the photo is too large to rotate on your handheld, synchronize, and then open and rotate...
Page 246 CHAPTER 15 Viewing Photos Rotate the photo: a. Open the menus b. Select Photos, and then select Rotate Photo. c. Select the rotation you want. Tap anywhere in the photo to return to Thumbnail or List view. Done Zire™ 31 Handheld...
Page 247: Viewing And Editing Photo Details
CHAPTER 15 Viewing Photos Viewing and editing photo details Go to the Home screen and select Photos Select the photo you want to view: a. Tap the pick list in the upper-right corner and select the album containing the photos you want. b.
Page 248 CHAPTER 15 Viewing Photos Photos with notes appear View photo details: with a note icon to the right in List view. a. Open the menus b. Select Details from the Photo Tap the scroll arrows at menu. the bottom of the Photo c.
Page 249: Organizing Photos
CHAPTER 15 Viewing Photos Organizing photos You can organize your photos in the following ways: • Create albums and place your photos in those albums. • Move photos within or between albums. • Sort photos in List view. Organizing photos in albums If a photo is saved on Go to the Home screen and select Photos...
Page 250 CHAPTER 15 Viewing Photos If you are not already in Add or remove photos in the album you want to albums: organize, tap the pick list in the upper-right corner Select to add a. On the album screen, select and select the album you Organize.
Page 251: Moving A Photo Within And Between Albums
CHAPTER 15 Viewing Photos Moving a photo within and between albums Move photos within Go to the Home screen and select Photos albums to easily put the slide show of your kid’s birthday party in the sequence you want. Move a photo within an album: a.
Page 252: Sorting Photos In List View
CHAPTER 15 Viewing Photos Sorting photos in List view Did You Know? The Date column lists Go to the Home screen and select Photos photos by the date they were added to your handheld, not the date they were taken. Sort photos: Tap to Tap to sort...
Page 253: Copying A Photo
CHAPTER 15 Viewing Photos Copying a photo You can copy photos from your handheld to an expansion card, and vice versa. Go to the Home screen and select Photos Select a photo to copy: a. Tap the pick list in the upper-right corner and select the album containing the photo you want.
Page 254: Deleting A Photo
CHAPTER 15 Viewing Photos Deleting a photo In Thumbnail or List view, Go to the Home screen and select Photos delete a photo by selecting Delete from the Photo menu, selecting the photo to delete, and Select a photo to delete: then selecting Delete.
Page 255: Working With Photos On Your Computer
CHAPTER 15 Viewing Photos Working with Photos on your computer Use Photos on your computer to view and manage the photos you download to and view on your ® handheld. Check out the online Help in Palm Desktop software to learn how to use Photos on your computer.
Page 256: Related Topics
Click a link below to learn about these related topics: If you’re having problems with Photos or with anything Moving • Opening applications else on your handheld, go to Around www.palmOne.com/ • Using menus support/intl. ® Sharing Beaming photos to other Palm OS handheld users...
Page 257: Chapter 16: Sharing Information
CHAPTER 16 Sharing Information In this chapter You have to get this memo to your boss— now. Or the photo of the Beaming grandkids in their Halloween costumes Other ways of sharing to your mom. After you’ve used your information handheld to create or capture that Related topics important business and personal...
Page 258: Beaming
CHAPTER 16 Sharing Information Beaming Using the IR port on your handheld, you can beam information from within an application, such as ® a photo, a contact, an appointment, or a task, to other Palm OS handheld users. You can also For best results when beam a category of information, such as a photo album—or even an entire application.
Page 259 CHAPTER 16 Sharing Information The leftmost menu is Beam the information: most applications is named Record. a. Open the menus b. Select the Beam menu item on the leftmost menu. In Contacts, you can create a contact with your c. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld.
Page 260: Beaming A Category
CHAPTER 16 Sharing Information Beaming a category Create a category of Select the category you want to beam: Calendar events such as your kid’s soccer a. Open an application. schedule, and then beam the entire category to b. From the list view, tap the pick list in the upper-right corner and select the your spouse’s handheld.
Page 261: Beaming An Application
CHAPTER 16 Sharing Information Beaming an application Tap the Beam From pick Select the application you want list to beam an to beam: application from an expansion card inserted a. Go to the Home screen. into the expansion slot. b. Open the menus c.
Page 262 CHAPTER 16 Sharing Information Beam the application: a. Tap Beam. b. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld. IR port Wait for the Beam dialog box to indicate that beaming is complete. Done Zire™...
Page 263: Other Ways Of Sharing Information
CHAPTER 16 Sharing Information Other ways of sharing information Here are some other ways of sharing information: • Copy information or an application onto an expansion card inserted into the expansion slot, and ® view the information by inserting the card into the slot on another Palm OS handheld.
Page 264: Related Topics
Sharing information by synchronizing your handheld with your computer with anything else on your handheld, go to Expansion Sharing information by saving it to an expansion card that can be viewed www.palmOne.com/ from another handheld support/intl. Common Answers to frequently asked questions about sharing information Questions Zire™...
Page 265: Chapter 17: Keeping Your Information Private
CHAPTER 17 Keeping Your Information Private In this chapter You probably wouldn’t leave your door unlocked at night, so why should it be Choosing a security level any different with your handheld? Marking information as When you think about the amount of private personal and private information Setting the level of privacy...
Page 266: Choosing A Security Level
CHAPTER 17 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld. Choose the level that provides the best mix of security and convenience. Activating no security features All entries are accessible to anyone who has your handheld. This includes entries that are marked private, but are not masked or hidden.
Page 267: Marking Information As Private
CHAPTER 17 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info. Open an application. Create a new entry, or select the entry that you want to make private. Mark it as private: a.
Page 268: Setting The Level Of Privacy
CHAPTER 17 Keeping Your Information Private Setting the level of privacy Add further protection to your private entries by setting the privacy level (hidden/masked). Hiding or masking private entries Open Security: a. Go to the Home screen. b. Select Prefs c.
Page 269: Viewing An Entry That Is Masked
CHAPTER 17 Keeping Your Information Private Cont’d. Masked entry Done Viewing an entry that is masked To open a masked entry, select the entry. If you have a password, enter it in the Show Private Records dialog box, and then select OK. When you close a masked entry, it remains masked. Using a password Further protect your hidden or masked entries by creating a password, which is needed to display the contents of hidden/masked entries.
Page 270: Creating A Password
CHAPTER 17 Keeping Your Information Private Creating a password The best passwords Open Security: consist of a mix of letters, characters, and numbers. a. Go to the Home screen. Longer passwords are better than short ones. Password box b. Select Prefs Any password you create is case-sensitive.
Page 271: Changing A Password
CHAPTER 17 Keeping Your Information Private Confirm the password: a. Enter the password again. b. Select OK. Select Done. Done Changing a password You can change your password at any time. You must enter the current password before you can change it.
Page 272 CHAPTER 17 Keeping Your Information Private Change your password: a. Enter a new password and hint. b. Select OK. Confirm the password: a. Enter the password again. b. Select OK. Select Done. Done Zire™ 31 Handheld...
Page 273: Deleting A Password
CHAPTER 17 Keeping Your Information Private Deleting a password You can delete your password at any time. You must enter the current password before you can delete it. Open Security: a. Go to the Home screen. Password box b. Select Prefs c.
Page 274: Deleting A Forgotten Password
CHAPTER 17 Keeping Your Information Private Deleting a forgotten password If you forget your password, your handheld displays the password hint (if you entered one) to help you remember the password. If you still can’t remember the password, you can delete it from your handheld.
Page 275: Locking Your Handheld
CHAPTER 17 Keeping Your Information Private Do one of the following, and then select Done: • Enter a new password and hint, and then select OK. • If you don’t want to create a new password, tap Unassign or Cancel. Synchronize your handheld with your computer to restore any private entries that were deleted.
Page 276: Locking Your Handheld Automatically
CHAPTER 17 Keeping Your Information Private Locking your handheld automatically Open Security: a. Go to the Home screen. b. Select Prefs c. Select Security. Auto Lock Handheld box Open the Lock Handheld dialog box: a. Tap the Auto Lock Handheld box. b.
Page 277 CHAPTER 17 Keeping Your Information Private Select one of these lock options: Never Always leave your handheld unlocked. On power off Automatically lock your handheld whenever you turn it off. At a preset time Set a time when your handheld will automatically lock.
Page 278: Locking Your Handheld Manually
CHAPTER 17 Keeping Your Information Private Locking your handheld manually Open Security: a. Go to the Home screen. b. Select Prefs c. Select Security. Lock & Turn Off Select Lock & Turn Off. Select Off & Lock. Done Zire™ 31 Handheld...
Page 279: Related Topics
Moving around • Opening applications anything else on your handheld, go to • Using menus www.palmOne.com/ support/intl. Synchronizing Creating a backup of your information Customizing Entering your owner information in case your handheld is lost or stolen...
Page 280: Chapter 18: Using Categories To Organize Information
CHAPTER 18 Using Categories to Organize Information In this chapter If you’re like most people, you use your handheld to manage your work Adding a category life and your personal life. Yet these Renaming a category two areas contain so many details: Deleting a category your children’s after-school activities, your conference schedule, your...
Page 281: Adding A Category
You can add categories in many applications: Contacts, Expense, Memos, Note Pad, Tasks, and Did You Know? palmOne™ Photos. (In palmOne Photos, categories are called albums.) Place individual entries You can have up to into these categories to easily get to a group of related items.
Page 282: Renaming A Category
CHAPTER 18 Using Categories to Organize Information Renaming a category If you want to combine • To rename a category within an application, open that application. items in different categories, rename one • To rename a category for applications, go to the Home screen category to the other category name.
Page 283: Deleting A Category
CHAPTER 18 Using Categories to Organize Information Deleting a category If you delete a category, the items in that category will move to the Unfiled category. In Expense, you can • To delete a category within an application, open that application. delete a category, including its contents, •...
Page 284: Placing Information Into A Category
CHAPTER 18 Using Categories to Organize Information Placing information into a category You can place individual entries into categories within an application. For example, you may want to place some of your contacts into a category called Medical. You can also enter new information into a You may also find it convenient to view applications in groups.
Page 285 CHAPTER 18 Using Categories to Organize Information To place an entry into a Place the entry into a category: different category, simply select a different category a. Select a category from the Category pick list. from the Category pick Category list.
Page 286: Placing An Application Into A Category
CHAPTER 18 Using Categories to Organize Information Placing an application into a category Go to the Home screen Open the Category dialog box: a. Open the menus b. Select Category on the App menu. Place the application into a category: a.
Page 287: Viewing Information By Category
CHAPTER 18 Using Categories to Organize Information Viewing information by category In the Home screen, scroll • To view entries by category, open an application that contains categories. through the categories by repeatedly tapping the • To view applications by category, go to the Home screen Home screen icon, or pressing Right or Left on the navigator.
Page 288: Related Topics
Click a link below to learn about these related topics: If you’re having problems with categories or anything Moving around • Opening applications else on your handheld, go to www.palmOne.com/ • Using menus support/intl. Calendar Color-coding your events in Calendar palmOne...
Page 289: Chapter 19: Installing And Removing Applications
CHAPTER 19 Installing and Removing Applications In this chapter Did you ever think you could use your handheld to manage your weight loss Checking space and version program? How about using it to track numbers the details of your round of golf? Installing the additional software from the CD There are thousands of applications...
Page 290: Checking Space And Version Numbers
CHAPTER 19 Installing and Removing Applications Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your handheld or expansion card, in case you’re interested in upgrading them.
Page 291 CHAPTER 19 Installing and Removing Applications Cont’d. b. Tap one of the following options, and then select Done: Version Displays the version numbers of all of your applications. Size Shows how much space each application occupies. The bar at the top shows the total space currently in use on your handheld or expansion card.
Page 292: Installing The Additional Software From The Cd
CHAPTER 19 Installing and Removing Applications Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun.
Page 293 CHAPTER 19 Installing and Removing Applications MAC ONLY Insert the CD into your computer. Double-click the Essential Software folder. Install the applications you want to install. Synchronize your handheld with your computer. Done Zire™ 31 Handheld...
Page 294: Installing Other Applications And Files
For Most handheld application example, you can view photos only if you have an application such as palmOne™ Photos on your files have the extension handheld.
Page 295: Using The Palm Quick Install Icon
CHAPTER 19 Installing and Removing Applications Using the Palm Quick Install icon WINDOWS ONLY You can also install files Copy or download the application(s) or file(s) you want to install onto your on your handheld by computer. right-clicking them on your computer.
Page 296: Using The Palm Quick Install Window
CHAPTER 19 Installing and Removing Applications Using the Palm Quick Install window WINDOWS ONLY To install a folder on your Copy or download the file(s) you want to install onto your computer. handheld, open the File menu in Palm Quick Install and select Add Folder.
Page 297: Installing Applications And Files On A Mac Computer
CHAPTER 19 Installing and Removing Applications Installing applications and files on a Mac computer You can install applications and files on a Mac computer by dragging and dropping onto the Send ® To Handheld icon, or by using the commands in the HotSync menu.
Page 298: Using Commands In The Hotsync Menu
CHAPTER 19 Installing and Removing Applications Using commands in the HotSync menu MAC ONLY To move applications Copy or download the application you want to install onto your computer. between your handheld and the expansion card, click Change Destination. Use the arrows to move Select the files to install on your the files, and then click handheld:...
Page 299 CHAPTER 19 Installing and Removing Applications Install the files on your handheld: a. Click Add File. b. Close the Install Handheld Files window. c. Synchronize your handheld with your computer. Done Zire™ 31 Handheld...
Page 300: Removing An Application From Your Handheld
CHAPTER 19 Installing and Removing Applications Removing an application from your handheld If you run out of memory or decide that you no longer want some applications you installed, you can remove them from your handheld or from an expansion card. NOTE You can only remove add-on applications, patches, and extensions that you install.
Page 301: Removing Palm Desktop Software From Your Computer
CHAPTER 19 Installing and Removing Applications Removing Palm Desktop software from your computer If you no longer want to use Palm Desktop software, you can remove it from your computer. This process removes only the application files. The data in your Users folder remains untouched. [ ! ] IMPORTANT If you remove Palm Desktop software, you also remove the synchronization...
Page 302 CHAPTER 19 Installing and Removing Applications Remove Palm Desktop software: Change or Remove Programs a. Click Change or Remove Programs b. Select Palm Desktop software, and then click Remove. c. Click Yes in the Confirm File Deletion box. d. Click OK, and then click Close. Done MAC ONLY Insert the CD that came with your handheld into your computer.
Page 303 CHAPTER 19 Installing and Removing Applications Select the software you want to remove, and then click Uninstall. Select the folder that contains your Palm Desktop software files. Click Remove, and then restart your computer. Done Zire™ 31 Handheld...
Page 304: Related Topics
Switching between Palm Desktop software and Microsoft Outlook with anything else on your handheld, go to Moving around • Opening applications www.palmOne.com/ support/intl. • Using menus RealOne Player • Transferring files from a CD to an expansion card • Listening to audio files on your handheld...
Page 305: Chapter 20: Customizing Your Handheld
CHAPTER 20 Customizing Your Handheld In this chapter Although customizing your handheld is optional, it’s like changing the preset Customizing the Home screen radio stations in your car. Since you’re Making the screen easier to read probably not driving around with the Giving your favorite applications dealer’s preset radio stations, why not a button or icon...
Page 306: Customizing The Home Screen
CHAPTER 20 Customizing Your Handheld Customizing the Home screen Did You Know? Use your favorite photo as the background for the Home screen. Or display your application icons in list format with small icons so that you can see more applications without scrolling. You can also customize the Home screen by organizing your...
Page 307 CHAPTER 20 Customizing Your Handheld Select a photo for the background: a. Select the Background check box. b. Tap the photo thumbnail and select a photo. c. Adjust the fade setting so that the text is easy to read against the photo. d.
Page 308: Making The Screen Easier To Read
CHAPTER 20 Customizing Your Handheld Making the screen easier to read In many applications, you can change the font style to make text easier to read. There are four font styles available. In certain lighting conditions you may also need to adjust the brightness and contrast to read the information on the screen.
Page 309 CHAPTER 20 Customizing Your Handheld Open an application. Open the Select Font dialog box: a. Open the menus b. Select Options, and then select Font. Tap the font style you want to use, and then select OK. Small bold Large bold Small Large Done...
Page 310: Adjusting The Brightness And Contrast
CHAPTER 20 Customizing Your Handheld Adjusting the brightness and contrast Did You Know? You can assign the full- Tap the Display icon to open the Adjust Display dialog box. screen pen stroke to open the Adjust Display dialog Display icon box.
Page 311: Changing Screen Colors
CHAPTER 20 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications. Open Color Theme Preferences: a. Go to the Home screen. b. Select Prefs c. Select Color Theme. Select a theme, and then select Done. Done Zire™...
Page 312: Giving Your Favorite Applications A Button Or Icon
For example, if you use Memos often, you can assign Memos to a button or the HotSync icon so that you don’t have to scroll through the Home screen whenever you want to use that application. To restore all the buttons Open Buttons Preferences: to the original palmOne settings, tap Default. a. Go to the Home screen.
Page 313 CHAPTER 20 Customizing Your Handheld Key Term Full-screen pen stroke A Assign the full-screen pen stroke: stroke that is drawn from the bottom of the input a. Tap More. area to the top of the screen. You can use this b.
Page 314: Setting The Date And Time
CHAPTER 20 Customizing Your Handheld Setting the date and time You can set the date, time, and location for all the applications on your handheld that require this information. You can also select the format in which the date, time, and numbers appear. Selecting a location You can set the current date and time based on your location.
Page 315 CHAPTER 20 Customizing Your Handheld You can rename the Select the location: location to the city where Name field you live. Tap the Name a. Tap the Location pick list, and field, and then modify the select a city in your time zone. If you found a city in the list, location name.
Page 316: Resetting The Date And Time
CHAPTER 20 Customizing Your Handheld Resetting the date and time In most cases you won’t need to reset the date and time. However, you may need to do this if you do a hard reset on your handheld. Open Date & Time Preferences: a.
Page 317 CHAPTER 20 Customizing Your Handheld Set the date: Year arrows a. Tap the Set Date box. b. Tap the arrows to select the current year. c. Tap the current month. d. Tap the current date. Set the time: a. Tap the Set Time box. b.
Page 318: Selecting Formats For Dates, Times, And Numbers
CHAPTER 20 Customizing Your Handheld Selecting formats for dates, times, and numbers Would you rather see the time displayed in a 24-hour format, or dates that begin with the month or year? Use the Formats Preferences screen to change these settings and to apply them to all the applications on your handheld.
Page 319 CHAPTER 20 Customizing Your Handheld The country setting Select a country: changes only the way the date and time look. It a. Tap the Preset to box to open doesn’t change your the Set Country dialog box. handheld’s time to that country’s time.
Page 320: Customizing The Way You Enter Information
CHAPTER 20 Customizing Your Handheld Customizing the way you enter information Your handheld lets you choose how you enter information. You can choose the writing area, choose Graffiti 2 strokes, and create shortcuts to make entering information faster. Choosing the input area You can write Graffiti 2 characters in the input area, or you can turn on Writing Area Preferences and use the full screen for Graffiti 2 writing;...
Page 321: Using The Full-Screen Writing Area
CHAPTER 20 Customizing Your Handheld Using the full-screen writing area [ ! ] Before You Begin Turn on Writing Area Open the entry where you want Preferences as described to enter information: in the previous section. a. Open an application. Right after you write a b.
Page 322: Customizing Graffiti 2 Strokes
CHAPTER 20 Customizing Your Handheld Customizing Graffiti 2 strokes There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters. Open Graffiti 2 Preferences: a.
Page 323: Setting Up Shortcuts
CHAPTER 20 Customizing Your Handheld Setting up ShortCuts Are you looking for a quicker way to enter information on your handheld? Use ShortCuts to define abbreviations for any words, letters, or numbers that you enter often. You can use your ShortCuts You may want to add a anywhere you enter info with Graffiti 2 writing.
Page 324 CHAPTER 20 Customizing Your Handheld The ShortCut Text can be Create a ShortCut: 45 characters long. That’s long enough for a name a. Tap New. whose spelling you always forget or a b. On the ShortCut Name line, complex e-mail address. enter the abbreviation.
Page 325: Changing Shortcuts
CHAPTER 20 Customizing Your Handheld Changing ShortCuts After you create a ShortCut, you can modify it at any time. To delete a ShortCut, open ShortCuts Preferences and select Open ShortCuts Preferences: the ShortCut. Tap Delete, tap Yes, and then tap a.
Page 326: Correcting Problems With Tapping
CHAPTER 20 Customizing Your Handheld Correcting problems with tapping Is your screen not responding to taps? Are you getting unexpected results when you tap? For Key Term example, when you tap the number keyboard icon, does the Find dialog box open instead? If this Digitizer Another name happens, it’s time to align the screen.
Page 327: Selecting Sound Settings
CHAPTER 20 Customizing Your Handheld Selecting sound settings Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or turn sounds off altogether with the Silent profile. You can choose different types of sounds for Calendar, Tasks, and World Clock.
Page 328: Entering Your Owner Information
CHAPTER 20 Customizing Your Handheld Entering your owner information It’s a good idea to enter information that could help someone contact you if you ever lose your Did You Know? handheld (if there’s enough battery power to turn it on). By default, the Owner Preferences screen If you use Security contains the information you entered when you installed the CD and set up your handheld, but Preferences to turn off...
Page 329: Conserving Battery Power
CHAPTER 20 Customizing Your Handheld Conserving battery power You can save battery power by preventing your handheld from turning on accidentally and by adjusting the Power Preferences settings. Preventing your handheld from turning on by accident Does your handheld turn itself on accidentally in your briefcase, pocket, or purse? You can lock the buttons on the front of your handheld to prevent this from happening and to prevent the battery When Keylock is on, your from draining.
Page 330: Selecting Power-Saving Settings
CHAPTER 20 Customizing Your Handheld Select one of these settings, and then select Done. Never Keylock always remains off. Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep. Manual Keylock turns on when you hold down the power button until the system sound confirms that Keylock is on.
Page 331 CHAPTER 20 Customizing Your Handheld Tap the pick lists to change any of the following settings, and then select Done. Auto-off after Select how quickly your handheld automatically turns off after a period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes. On while charging Select whether your handheld stays on continuously when it is connected to the power adapter.
Page 332: Connecting Your Handheld To Other Devices
GSM or GPRS mobile phone Internet, such as AOL, enabled with data services and a driver for your phone. Check Compuserve, or www.palmOne.com/intl for available phone drivers or contact Earthlink. the phone manufacturer.) Did You Know?
Page 333 CHAPTER 20 Customizing Your Handheld Open the Edit Connection dialog box: a. Select the IR to PC/handheld connection. b. Tap Edit. Change the speed setting: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c. Select OK. d.
Page 334: Creating Your Own Connection Settings
CHAPTER 20 Customizing Your Handheld Creating your own connection settings If none of the preset connection settings are close to what you need, or if you’re already using all the connections as they are, you can create a new connection. To delete a connection that you created, select it on the Connection...
Page 335 CHAPTER 20 Customizing Your Handheld Enter the basic settings: Name Enter a name for your connection settings. This name will appear on the Connection Preferences screen so that you can select your connection later. Connect to Select the type of device you want to connect to: PC, Modem, or Local Area Network.
Page 336 CHAPTER 20 Customizing Your Handheld Enter the details settings: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c. Tap the Flow Ctl pick list and select whether the connection uses flow control: Automatic Your handheld determines when to use flow control. On Flow control is always on.
Page 337: Customizing Network Settings
Select Network. settings for your mobile phone enabled with IR Continued • An application on your handheld that supports viewing transmitted info, such as an e-mail application or web browser (sold separately, visit www.palmOne.com/intl for details) Zire™ 31 Handheld...
Page 338 CHAPTER 20 Customizing Your Handheld Instead of creating a new Enter the basic settings: profile, you can copy an existing profile and Service Tap the Service pick list and select your ISP or your dial-in server type change the settings. from the list.
Page 339 CHAPTER 20 Customizing Your Handheld It’s a good idea to add at Cont’d b. Enter any of the following settings, and then tap OK: least three commas before your calling card Phone # Enter the phone number for your ISP or dial-in server. number to allow for the Dial prefix Select the Dial prefix check box, and then enter the number that you cue delay.
Page 340: Connecting To Your Service
CHAPTER 20 Customizing Your Handheld Connecting to your service After you set up your Connection and Network Preferences, establishing a connection to your ISP or your company’s network (dial-in server) is easy. To see expanded Service Open Network Preferences: Connection Progress messages, press Down a.
Page 341: Adding Details To A Service Profile
CHAPTER 20 Customizing Your Handheld Adding details to a service profile If you’re using one of the predefined service profiles, you probably need to enter only your username, password, and telephone number. If you’re creating a new service profile, you may need to use the Details dialog box to add more information to your service profile.
Page 342 CHAPTER 20 Customizing Your Handheld Key Term DNS Domain name Adjust any of the following settings: system. The Internet uses this system to translate NOTE Ask your ISP or system administrator if you need information on any the names of host of these settings.
Page 343: Deleting A Service Profile
CHAPTER 20 Customizing Your Handheld Deleting a service profile Open Network Preferences: a. Go to the Home screen. b. Select Prefs c. Select Network. Delete the service you want to delete: a. Tap the Service pick list and select the service you want to delete. b.
Page 344: Creating Login Scripts
Quick You can create login scripts by selecting commands from the Command pick list in the Login Install.
Page 345 CHAPTER 20 Customizing Your Handheld Open the Login Script dialog box: a. Tap the Service pick list and select the service you want to add a script to. b. Tap Details. c. Tap Script. Tap the End pick list and select one of the following commands from the list: Wait For Tells your handheld to wait for specific characters from the server before executing the next command.
Page 346 CHAPTER 20 Customizing Your Handheld Cont’d. Send Transmits specific characters to the server that you’re connecting to. Send CR Transmits a carriage return or line feed (LF) character to the server. Send User ID Transmits the User Name field from Network Preferences. Send Password Transmits the Password field from Network Preferences.
Page 347: Adding Plug-In Applications
CHAPTER 20 Customizing Your Handheld Complete the script: a. Repeat step 3 until the login script is complete. b. Select OK, and then select OK again. c. Select Done. Done Adding plug-in applications You can create plug-in applications containing script commands that extend the functionality of the built-in script commands.
Page 348 CHAPTER 20 Customizing Your Handheld Plug-in applications have the following characteristics: • Written in C language • Compiled into a device executable • Called properly from a login script • Able to return control to a login script after it terminates ®...
Page 349: Related Topics
Exploring Locating the input area and other controls on your handheld anything else on your handheld, go to Moving • Opening applications www.palmOne.com/ Around support/intl. • Using menus Entering • Using Graffiti 2 writing to enter information Information •...
Page 350: Chapter 21: Managing Clock Settings
CHAPTER 21 Managing Clock Settings In this chapter Forget your watch? Or just forget to reset it when you landed in Toronto? Checking the current date Neither matters, as long as you have and time your handheld. Not only can you rely Setting the primary location on it for the correct time, you can even Choosing secondary...
Page 351: Checking The Current Date And Time
CHAPTER 21 Managing Clock Settings Checking the current date and time There are several ways to easily check the date and time: • When your handheld is on: • Tap the Home icon , and then select the World Clock icon •...
Page 352: Setting The Primary Location
CHAPTER 21 Managing Clock Settings Setting the primary location In World Clock, you can set the location, date, and time for a primary location. The settings for this Key Term primary location are used by all of the applications on your handheld. Primary location Typically a city in the time zone in which you live.
Page 353: Setting The Date And Time For The Primary Location
CHAPTER 21 Managing Clock Settings Setting the date and time for the primary location You can set the date and time in Preferences, as you did during the initial setup of your handheld, Did You Know? or in World Clock. When you change the date and time in one application, it is automatically When the Daylight changed in the other.
Page 354 CHAPTER 21 Managing Clock Settings Set the time: a. Tap the Set Time box. Hour b. Tap the hour and minute boxes, and then tap the Minute arrows to change them. c. Tap AM or PM, and then select OK. Select Done.
Page 355: Choosing Secondary Locations For Other Time Zones
CHAPTER 21 Managing Clock Settings Choosing secondary locations for other time zones Set World Clock to display the date and time for two other locations. If you have friends, family, or colleagues in another time zone, select Go to the Home screen and select World Clock a city in their zone as your secondary location.
Page 356: Modifying The Locations List
CHAPTER 21 Managing Clock Settings Modifying the locations list You can edit the locations list so that the locations you use most often are easy to find. If you know what you’re looking for in a long pick Adding new locations list, use Graffiti®...
Page 357 CHAPTER 21 Managing Clock Settings [ & ] OPTIONAL Tap each setting you want to change. Name Enter the name of the location. Time Zone Select the time zone for the location. Daylight Saving Time check box Tap for your handheld to automatically adjust the date and time for Daylight Saving Time in this location.
Page 358: Deleting A Location
CHAPTER 21 Managing Clock Settings Deleting a location Go to the Home screen and select World Clock Select the location you want to delete: a. Tap a Location pick list. b. Select Edit List. c. Select a location, and then tap Remove.
Page 359: Setting The Alarm Clock
CHAPTER 21 Managing Clock Settings Setting the alarm clock Did You Know? Use World Clock to set an Go to the Home screen and select World Clock alarm within the next 24 hours. Set alarms outside of this timeframe in Calendar.
Page 360: Responding To The Alarm Clock
CHAPTER 21 Managing Clock Settings To turn off an alarm [ & ] OPTIONAL Select the alarm sound and volume: before it sounds, tap the Alarm box, and then tap a. Open the menus Alarm Off. b. Select Options, and then select Alarm Preferences. c.
Page 361: Changing The Clock Display
CHAPTER 21 Managing Clock Settings Changing the clock display Go to the Home screen and select World Clock Open the Display Options dialog box: a. Open the menus b. Select Options, and then select Display Options. Select any of the following options, and then select OK: Show Multiple Locations Display the secondary locations.
Page 362: Related Topics
Click a link below to learn about these related topics: If you’re having problems with World Clock or anything Moving around • Opening applications else on your handheld, go to www.palmOne.com/ • Using menus support/intl. Calendar Setting an alarm outside of the next 24 hours Customizing Changing the volume of other system sounds Zire™...
Page 363: Chapter 22: Maintaining Your Handheld
CHAPTER 22 Maintaining Your Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble-free service. Taking care of your handheld helps keep it working properly and ensures that it’s available when you need it. Handheld do’s and don’ts To protect your handheld from damage and ensure reliable performance, follow these guidelines.
Page 364: Handheld Don'ts
CHAPTER 22 Maintaining Your Handheld • Use only 3.5 mm stereo headphones in your handheld’s headphone jack. • Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory. Handheld don’ts •...
Page 365 CHAPTER 22 Maintaining Your Handheld Reset button If a soft reset does not unfreeze your handheld, you need to do a hard reset. Zire™ 31 Handheld...
Page 366: Doing A Hard Reset
CHAPTER 22 Maintaining Your Handheld Doing a hard reset Only do a hard reset if a soft reset doesn’t solve your problem, or if you want to clear all of your information from your handheld. [ ! ] IMPORTANT A hard reset deletes all records and entries stored on your handheld, including the username that identifies the handheld.
Page 367: Restoring Your Information After A Hard Reset
CHAPTER 22 Maintaining Your Handheld Restoring your information after a hard reset If you synchronized before doing a hard reset, you can now put that information back on your handheld. However, you may need to re-enter some of your personal settings, as well as your color-coded categories in Calendar.
Page 368 CHAPTER 22 Maintaining Your Handheld Set the transfer options: a. Select an application in the Conduit list, and then click Change. b. Select Desktop overwrites handheld. NOTE This change applies only to the next synchronization. c. Click OK. Repeat step 3 for the other applications in the list that you want to restore, and then click Done.
Page 369: Related Topics
Click a link below to learn about these related topics: If you’re having problems with resets or with anything Synchronizing Creating a backup of your information else on your handheld, go to www.palmOne.com/ Customizing Customizing your handheld again after doing a hard reset support/intl. Zire™ 31 Handheld...
Page 370: Chapter 23: Common Questions
CHAPTER 23 Common Questions Although we can’t anticipate all the questions you might have, this chapter provides answers to some of the most commonly asked questions. Setup Nothing happens when I insert the CD. WINDOWS ONLY 1. Click Start on your computer, and then select Run. 2.
Page 371 CHAPTER 23 Common Questions • Run ScanDisk (or another disk verification tool) on your computer. • Install the latest Windows software updates to your computer. ® • If you are upgrading from an older Palm OS handheld, remove any previous version(s) of ®...
Page 372: Handheld
CHAPTER 23 Common Questions Handheld [ ! ] IMPORTANT Do not open your handheld; there are no serviceable parts inside. Opening your handheld voids the warranty and is not recommended under any circumstances. I want to see how much battery life I have left. A battery gauge appears at the top of the Home screen.
Page 373 CHAPTER 23 Common Questions When I connect my handheld to the power adapter, it does not charge. • Confirm that your handheld is firmly connected to the power adapter. • Confirm that your power adapter is plugged into an AC outlet that has power. A lightning bolt over the battery icon indicates that your handheld is charging.
Page 374: Moving Around
CHAPTER 23 Common Questions I get a warning message telling me my handheld memory is full. • If you have installed additional applications on your handheld, remove them to recover memory. • Purge items from Calendar and Tasks. This deletes Tasks items and past Calendar events from the memory of your handheld.
Page 375: Entering Information
CHAPTER 23 Common Questions • If you have an expansion card inserted in the expansion slot on your handheld, the application you want may be installed on the card instead of on your handheld. To view the applications installed on the card, tap the pick list in the upper-right corner of the Home screen and select the expansion card’s name from the list.
Page 376 CHAPTER 23 Common Questions • Write Graffiti 2 strokes for lowercase letters in the left side, strokes for capital letters in the middle, and strokes for numbers in the right side of the Graffiti 2 writing area. • Make sure that Graffiti 2 is not in shift mode. •...
Page 377: Synchronizing
Programs. Go to the Palm Desktop program group and select HotSync Manager. MAC ONLY • Make sure HotSync Manager is enabled: Open the palmOne folder and double-click the HotSync Manager icon. On the HotSync Controls tab, be sure Enabled is selected. If it is not, click it.
Page 378 CHAPTER 23 Common Questions When I tap to synchronize, nothing happens on Palm Desktop software, and my handheld times out. • Perform a soft reset. • Make sure that HotSync manager is running on your computer. • Make a copy of the folder containing your information. This folder is named with either your full username or a shortened version of the name.
Page 379 I can’t open the HotSync Manager. Make a backup copy of your Palm Desktop data by opening the palmOne (Windows) or Palm (Mac) folder on your computer, selecting the folder with your username, copying the folder to another location, and then renaming the folder.
Page 380 • If files do not install after you synchronize, the file type was not recognized. On your handheld, open the application associated with those files. Then synchronize again. If the files remain in the palmOne™ Quick Install list, they are not associated with an application on your handheld and cannot be installed.
Page 381 CHAPTER 23 Common Questions I can’t synchronize using the IR port. • On your handheld, be sure the HotSync application is set to Local, with the option IR to PC/Handheld. • Be sure the IR port of your handheld is aligned directly opposite to, and within a few inches of, the infrared device of your computer.
Page 382 CHAPTER 23 Common Questions 2. Make sure that Local Serial is selected. 3. Select Setup. 4. Click the Local tab. 5. In the Serial Port drop-down box, select the port your computer uses for infrared communication. See the documentation for your operating system for instructions on finding this port.
Page 383: Calendar
CHAPTER 23 Common Questions Calendar I tapped the Today button, but it does not show the correct date. Make sure the Set Date box on the Date & Time Preferences screen displays the current date. I created an event, but it doesn’t appear in the Week View. •...
Page 384: Notes
CHAPTER 23 Common Questions Notes I’m having problems listing notes the way I want to see them. If you cannot manually arrange the order of notes on the list screen, select Preferences from the Options menu and make sure that Sort by is set to Manual. If you choose to view your notes alphabetically on Palm Desktop software and then synchronize, the notes on your handheld still appear in the order defined in the Preferences setting.
Page 385: Tasks
CHAPTER 23 Common Questions When I save songs from a CD, I do not see the song title or artist name. When capturing songs from a CD, you must have an active Internet connection to obtain song title and artist information. This information is supplied from the GraceNote server on the web. Tasks The info I entered does not appear in an application.
Page 386: Sharing
CHAPTER 23 Common Questions I forgot the password, and my handheld is locked. First, use the password hint to try to remember the password. If this doesn’t help or if you do not have a password hint, you must perform a hard reset to continue using your handheld. Sharing I can’t beam information to another handheld or other device.
Page 387: Problems With Incompatible Applications
• Purge old Calendar events and delete unused or unnecessary applications. Problems with incompatible applications palmOne, Inc. works with developers of third-party add-on applications to ensure the compatibility of these applications with your handheld. Some third-party applications, however, may not have been upgraded to be compatible with your handheld.
Page 388 The following procedures erase all data from your handheld. Before removing the applications, synchronize to back up your data. 1. Open the palmOne folder on your computer. 2. Open the user folder for your handheld. User folder names are often abbreviated as lastname firstinitial.
Page 389 Open the Backup folder you moved to the Windows desktop in step 3. b. Double-click a PRC file. The palmOne™ Quick Install window opens with the PRC file listed. c. Click Done.
Page 390: Chapter 24: Getting Help
• The Palm Desktop Software for the Macintosh User’s Guide located in the Documentation folder on your installation CD • The palmOne™ Knowledge Library, accessible at www.palmOne.com/support/intl • The most recent palmOne Zire™ 31 handheld HelpNotes on your regional web site Zire™ 31 Handheld...
Page 391: Technical Support
Technical support If, after reviewing the self-help resources, you cannot solve your problem, go to www.palmOne.com/support/intl or send an e-mail to your regional Technical Support office. Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
Page 392: Product Regulatory Information
Regulatory Engineering Department. Changes or modifications made without written approval may void the user’s authority to operate this equipment. Responsible Party: Zire™ Product Family palmOne, Inc. Tested to Comply 400 N. McCarthy Blvd. With FCC Standards Milpitas, California 95035...
Page 393: Canadian Ices-003 Statement
Cet appareil numérique de la classe B respecte toutes les exigences du Réglement sur le matériel brouilleur du Canada. CE Compliance Statement This product was tested by palmOne, Inc. and found to comply with all the requirements of the EMC Directive 89/336/EEC as amended. Declaration of Conformity ®...
Page 394: Battery Warning
• EN61000-4-6:1996, Conducted Immunity, 150kHz-80MHz, 3V RMS, 1kHz, 80% AM • IEC 61000-4-11: 1994, 100% Voltage Dip 0.5 period, 30% Dip 25 periods and >100% Dip 250 periods Authorized palmOne Representative: David Woo Manager, palmOne, Inc., World Wide Compliance Date: November 4, 2003 Battery Warning Do not mutilate, puncture, or dispose of batteries in fire.
Page 395: Static Electricity, Esd, And Your Palmone™ Handheld
Make sure to discharge any built-up static electricity from yourself and your electronic devices before touching an electronic device or connecting one device to another. The recommendation from palmOne is that you take this precaution before connecting your handheld to your computer, placing the handheld in a cradle, or connecting it to any other device.
Page 396 • For example, if your computer has a metal case and is plugged into a standard three-prong grounded outlet, touching the case should discharge the ESD on your body. • Increase the relative humidity of your environment. • Install ESD-specific prevention items, such as grounding mats. Conditions that enhance ESD occurrences Conditions that can contribute to the buildup of static electricity in the environment include the following: •...
Page 397: Index
INDEX SYMBOLS contacts 63 alarm clock 137 ! (exclamation points) in Tasks list 169 expansion cards 98 Alarm icon 145 * (asterisk) characters 109 expense records 194 Alarm Preferences command 344 . (period) character 305 login scripts 328 Alarm Preset settings 154 memos 172 Alarm Sound pick list 183 NUMERICS...
Page 398 opening applications from 30 not finding 25 entering 53 reassigning 30 opening 30 removing from calendar 140 restoring defaults for 296 organizing 39 saving 125 – – application controls 23 overview 29 scheduling 124 application groups 268 preinstalled described 25 setting alarms for 343 application icons 25 related topics for 39...
Page 399 backing up information 8 business expenses 195 changing repeat intervals for 138 See also synchronizing buttons color-coding appointments 171 backup cards 98 activating 305 color-coding appointments in 125 basics 6 activating in dialog boxes 36 customizing 149 battery assigning to applications 296 displaying appointments for 143 cautions for 378 back panel 21...
Page 400 setting alarms 137 events 125 repeating events 139 setting alarms from 343 expenses 195 screen colors 295 – – setting display options 150 information 264 screen fonts 292 transferring information to 63 memos 178 server profiles 322 troubleshooting 367 notes 180 text colors 151 Calendar button 19 tasks 158...
Page 401 clear entry button (Calculator) 190 entering network information for 79 disconnecting HotSync cable 75 Clear Note command 180 managing schedules from 155 dropping 326 clearing Note Pad screens 180 overwriting information on 91 ending 324 clock 22 preinstalled software for 26 establishing 324 See also World Clock removing Palm Desktop software 285...
Page 402 copying information 116 information 66 photo albums 233 – – creating business cards 115 photos 224 playlists 214 customizing fields in 114 service profiles 322 plug-in applications 331 displaying additional fields for 112 copy-protected applications 105 reminders 111 importing information for 60 country information 303 repeating events 128 importing to 122...
Page 403 customizing handhelds 25 setting current 301 Delete Item command 200 Cut command 67 setting due 158 Delete Memo command 176 Cut icon 33 setting location-specific 298 Delete Memo dialog box 176 cutting text 66 setting repeat intervals for 129 Delete Note command 186 cycling through calendar views 143 Delete Photos command 238 sorting by 185...
Page 404 Details dialog box 268 events 136 due dates 158 Device pick list 274 Graffiti 2 alternate strokes 306 Duplicate Contact command 116 devices 316 hidden or masked entries 253 duplicating contact information 112 Dial prefix check box 323 Home screen 22 duration 125 dial-in connections 316 HotSync log 73...
Page 405 – ESD (electrostatic discharge) 379 information 20 changing information 194 Essential Software folder 277 records 171 choosing currency options 196 Event Details dialog box 138 exclamation points (!) in Tasks list 169 customizing currency symbols 198 events expansion card slot 20 customizing expense list 202 See also appointments expansion cards...
Page 406 attaching to e-mail 247 image files 224 getting help with 48 displaying 103 information-specific 302 guidelines for 43 displaying HotSync log 73 Formats Preferences screen 302 overview 41 installation prerequisites for 274 formatting expansion cards 106 setting alternate stroke shapes for 306 –...
Page 407 maintenance information for 28 Help menu 361 restoring information from 351 not responding 313 Hide Private Records option 252 starting 87 hiding synchronizing and 72 opening 356 currency symbols 202 turning off 87 overview 18 private entries 250 HotSync Manager icon 72 playing music on 205 highlighting menu commands 37 HotSync menu 282...
Page 408 deleting 36 installing displaying 19 additional software 26 key terms xv duplicating 116 applications 26 keyboard icons 23 entering 21 files 70 keyboard shortcuts 32 importing 60 folders 280 keyboards importing to profiles 12 mobile databases 27 entering information with 54 keeping private 249 Palm Desktop software 3 opening alternative 55...
Page 409 displaying song 212 low battery 5 media formats 206 finding items in 340 lowercase letters 43 memory 284 moving between items in 35 memory button (Calculator) 190 rearranging items in 175 memory cards 106 selecting items in 23 Mac applications 26 memory clear button (Calculator) 190 loading user profiles 15 Mac information...
Page 410 – troubleshooting 367 multi-line descriptions 124 network settings 321 writing memos with 173 multimedia applications 268 networks – Memos icon 25 MultiMediaCard expansion cards 98 creating login scripts for 328 Memos list 173 music deleting service profiles for 327 menu bar 31 changing playlists for 217 dialing in to 78 –...
Page 411 Photos See Photos application adding to photos 232 RealOne Mobile Player 221 attaching alarms to 183 operating systems 2 palmOne Quick Install software 27 categorizing 180 optional information xiv creating 180 options 24 parts (handheld) 2 See also preferences; security options...
Page 412 copying information to 247 Photo Details screen 232 related topics for 240 copying photos from 224 photos rotating photos 229 entering information with 56 adding to albums 224 sorting photos 236 entering network information for 79 adding to contacts 110 storing files for 102 managing schedules from 155 adding to slide shows 228...
Page 413 power-saving settings 314 Prompt command 330 opening files for 102 PRC applications 331 prompts 329 overview 205 precautions 348 protecting information 71 playing songs from 216 predefined service profiles 325 protecting your handheld 347 setting period of inactivity for 213 preferences 289 punctuation marks 43 starting 213...
Page 414 scheduling 111 scheduling 128 setting alarms as 343 repeating tasks 160 saving specifying notes as 183 required steps xiv appointments 125 – remote access 78 rescheduling events 138 battery power 313 removing reserving dates 126 contacts 111 See also deleting Reset button 21 information 31 application connections 318...
Page 415 inserting selection highlight 34 creating passwords 254 Send User ID command 330 maintaining 347 deleting passwords 257 Serial Port drop-down box 366 moving through 19 locking handhelds 260 Service Connection Progress messages 324 not responding 21 masking private entries 252 Service pick list 322 overview 22 Select a Color Theme dialog box 295...
Page 416 See also music ShortCuts Preferences screen 307 synchronize (defined) 8 Show History command 191 Sort by pick list 185 synchronizing Show Multiple Locations setting 345 sorting 122 caution for 285 – Show Private Records dialog box 253 sound files See audio files; music files handhelds 8 Show Private Records option 252 sound preferences 311...
Page 417 changing date due 169 Tasks list 143 setting 337 combining with appointments 123 TCP/IP Settings button 84 setting current 301 completing 165 technical assistance xv setting for alarms 137 creating 158 Technical Support office 375 setting location-specific 26 – deleting 166 technical terms xv unscheduled events and 127 displaying 143...
Page 418 viewing Undo icon 33 application groups 268 Wait For command 329 Unfiled category 266 application icons 358 Wait For Prompt command 329 Unfiled category (Photos) 234 application information 17 Waiting for sender message 366 unfiled items 244 applications 101 warnings 358 unfreezing handheld 348 calendars 123 warranty 356...
Page 419 uninstalling Palm Desktop software 285 viewing photos 224 writing memos 177 wireless connections 72 wireless service providers 321 Word documents 175 word selection 65 World Clock 137 World Clock icon 26 Writing Area Preferences screen 304 writing areas 19 writing in your own handwriting 179 writing tool 21 writing with Graffiti 2 characters 32 year, selecting 301...

palmOne Zire 31 User Manual

About this Guide

Chapter 1: Setting up Your Handheld and Your Computer

Chapter 2: Exploring Your Handheld

Chapter 3: Moving Around in Applications

Chapter 4: Entering Information

Chapter 5: Synchronizing Your Handheld with Your Computer

Chapter 6: Expanding Your Handheld

Chapter 7: Managing Your Contacts

Chapter 8: Managing Your Calendar

Chapter 9: Managing Your Tasks

Chapter 10: Writing Memos

Chapter 11: Writing Notes in Note Pad

Chapter 12: Performing Calculations

Chapter 13: Managing Your Expenses

Chapter 14: Listening to Music

Chapter 15: Viewing Photos

Chapter 16: Sharing Information

Chapter 17: Keeping Your Information Private

Chapter 18: Using Categories to Organize Information

Chapter 19: Installing and Removing Applications

Chapter 20: Customizing Your Handheld

Chapter 21: Managing Clock Settings

Chapter 22: Maintaining Your Handheld

Quick Links

Related Manuals for palmOne Zire 31

Summary of Contents for palmOne Zire 31