Page 1 User Guide...
Page 2 Palm, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. All other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners.
Page 3: Table Of Contents
Table of Contents About This Guide ..............xix Tips for viewing this guide................xix What’s in this guide? ..................xx Step-by-step instructions..............xx Links...................... xx Sidebars......................xxi Chapter 1: Setting Up Your Handheld and Your Computer................1 What’s in the box? ..................2 System requirements ...................2 Step 1: Charging your handheld..............4 What you should know about your handheld’s battery.....
Page 4 What software is on my handheld?............25 What’s on the CD? ..................26 Related topics....................30 Chapter 3: Moving Around in Applications......31 Opening applications..................32 Using Favorites..................32 Using Applications ................33 Switching between applications ............33 Using the 5-way navigator .................34 Moving around with the 5-way ............34 Moving around in Favorites View ............
Page 5 Graffiti 2 ShortCuts................56 Entering information with the onscreen keyboard ........57 Entering info from Contacts into another application ......59 Editing information..................61 Selecting information................61 Copying and pasting information ............62 Deleting information ................63 Related topics....................64 Chapter 5: Moving Info Between Your Handheld and Your Computer ..............65 Why synchronize information? ..............66 What information is synchronized? ...........
Page 6 Restoring archived items on your computer ........110 Related topics....................111 Chapter 6: Managing Your Contacts ........112 Adding a contact ..................113 Entering additional contact information ..........116 Selecting contact field types .............117 Defining custom fields ..............118 Selecting a contact as your business card ........119 Copying contact information into multiple contacts ......120 Locating a contact on your list ..............121 Deleting a contact ..................122...
Page 7 Deleting a specific event ..............151 Deleting all your old events ..............153 Checking your schedule ................154 Viewing your appointments and tasks together ......154 Viewing your daily schedule ............156 Viewing your weekly schedule ............158 Viewing your monthly schedule ............159 Viewing a yearly calendar ..............160 Finding events that overlap ..............
Page 8 Working with palmOne™Media on your computer.......193 Related topics....................194 Chapter 10: Listening to Music...........195 Transferring MP3 files to an expansion card .........196 Transferring music from a CD to your handheld ........201 Playing music on your handheld ............205 Managing playlists..................206 Creating a playlist ................206 Playing songs from a playlist ............208...
Page 9 Working with Memos on your computer..........235 Related topics....................236 Chapter 13: Writing Notes in Note Pad......237 Creating a note ..................238 Choosing the pen and paper (background) colors ......239 Setting an alarm ................240 Viewing and editing a note ..............242 Deleting a note ..................243 Working with Note Pad on your computer ..........244 Related topics....................245 Chapter 14: Making Bluetooth Wireless Connections ..246...
Page 10 Setting basic account options ............275 Setting advanced mail options ............279 Testing your new account ..............283 Managing email accounts ................284 Editing an email account ..............284 Deleting an email account ..............285 Selecting a different service for an email account ......286 Adding ESMTP to an account ............288 Getting and reading email ...............290 Switching among email accounts ............290 Getting email messages ..............291...
Page 11 Working with email messages ..............318 Forwarding an email message ............318 Deleting a message ................320 Deleting old messages ..............321 Emptying the trash ................323 Setting the trash to be emptied automatically ........324 Marking messages as read or unread ..........325 Working with attachments ...............327 Downloading an attachment to your handheld ......
Page 12 Setting advanced account preferences ...........369 Changing email header details............371 Backing up mail databases ...............372 Synchronizing IMAP mail folders wirelessly........374 Prerequisites for wireless IMAP folder synchronization ....374 Turning IMAP folder synchronization on or off ......375 Synchronizing handheld/mail server IMAP folders from the Options menu ................375 Working with root folders..............
Page 13 Disconnecting from the Internet ............401 Connecting to the Internet ..............402 Downloading files and pages ..............403 Downloading a file ................403 Saving a web page ................404 Viewing a saved file ................405 Communicating with other users ............406 Sending email by means of an Internet email account ....406 Returning to a web page you recently visited ........407 Changing your home and start pages.............408 Changing your home page ...............408...
Page 14 Chapter 19: Sharing Information........428 Using the Send command ..............429 Sending information from within an application using Bluetooth technology ...................429 Sending a category using Bluetooth technology ......431 Sending an application using Bluetooth technology .....432 ® Using the Send command with the VersaMail application ..
Page 15 Chapter 22: Keeping Your Information Private....457 Choosing a security level .................458 Marking information as private ...............459 Setting the level of privacy ..............460 Hiding or masking private entries ............460 Viewing an entry that is masked ............461 Using a password ..................461 Creating a password .................462 Changing a password ...............463 Deleting a password................
Page 16 Choosing secondary locations for other time zones ......493 Modifying the locations list..............494 Adding new locations ...............494 Deleting a location ................496 Setting the alarm clock ................497 Responding to the alarm clock............498 Changing the clock display ..............499 Related topics....................500 Chapter 25: Customizing Your Handheld ......501 Customizing Favorites View ..............502 Changing the background photo in Favorites View .......502 Changing entries in Favorites ............503...
Page 17 Connecting your handheld to other devices ..........530 Changing the preset connection settings ........530 Creating your own connection settings ...........532 Connecting your handheld to a mobile phone .......535 Customizing network settings ..............536 Setting up a service profile ...............536 Connecting to your service ...............539 Adding details to a service profile ...........540 Deleting a service profile ..............542 Creating login scripts ................543...
Page 18 Chapter 28: Common Questions ........568 Setup......................568 Handheld ....................570 Moving around..................573 Entering information ................573 Synchronizing ...................575 Calendar.....................581 Memos .......................582 Note Pad ....................582 Media ......................582 ® RealPlayer ....................583 Tasks ......................583 Connecting wirelessly ................584 The VersaMail® application..............585 Privacy .......................588 Sharing ......................589 Problems with incompatible applications ..........591 Chapter 29: Getting Help ...........594 Self-help resources ...................594 Technical support ..................595...
Page 19: About This Guide
About This Guide This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun. Tips for viewing this guide Here are some helpful tips for making it easier to read and find information in this guide as you ®...
Page 20: What's In This Guide
What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you’ll find how-to information. Look for these cues in instructions: Continued Cue that means the procedure continues on the next page. Done Cue that signals the end of the procedure.
Page 21: Sidebars
Sidebars [ ! ] Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. Did You Know? An interesting fact about the topic being described;...
Page 22: Chapter 1: Setting Up Your Handheld And Your Computer
In this chapter Congratulations on the purchase of your new Tungsten™ E2 handheld What’s in the box? from palmOne! You’re about to System requirements discover so many things about your handheld that will help you better Step 1: Charging your handheld manage your life and have fun, too.
Page 23: What's In The Box
USB sync cable enter, update, review, and synchronize information on your computer. Flip cover AC charger Tungsten E2 handheld Software installation from palmOne System requirements ® The installation CD contains Palm Desktop software and other applications you need to set up and use your handheld.
Page 24 CHAPTER 1 Setting Up Your Handheld and Your Computer • 170MB available hard disk space • One available USB port • USB sync cable (included with your handheld) • CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld MAC ONLY •...
Page 25: Step 1: Charging Your Handheld
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 1: Charging your handheld [ ! ] Before You Begin If you’re upgrading from another Palm Powered™ device, synchronize your Connect your handheld: old handheld with your old desktop software. a.
Page 26: What You Should Know About Your Handheld's Battery
CHAPTER 1 Setting Up Your Handheld and Your Computer What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery: • Whenever you see an alert on the screen warning you that the battery is low, recharge your handheld.
Page 27: Step 2: Turning On Your Handheld For The First Time
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 2: Turning on your handheld for the first time [ ! ] Before You Begin Be sure to fully charge your handheld, as described in the Press the power button. Stylus preceding procedure.
Page 28: Step 3: Installing Your Software
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 3: Installing your software Did You Know? When you upgrade, there’s no need to delete the old desktop software Insert the CD into your computer. first. When you install the new Palm Desktop NOTE You need administrator rights to install Palm Desktop software on a...
Page 29: Step 4: Connecting Your Handheld To Your Computer
Palm Powered device, but is not created a. Plug the USB sync cable into a or supported by USB port on the back of your palmOne, Inc. computer. b. Plug the cable into your If you have problems with handheld.
Page 30 CHAPTER 1 Setting Up Your Handheld and Your Computer [ & ] OPTIONAL Press the power button to turn on your handheld if it is not already on. Continue with the onscreen instructions. Synchronize your handheld with your computer by pressing the sync button on the USB sync cable. Done Tungsten™...
Page 31: Switching To Another Desktop Software Application
CHAPTER 1 Setting Up Your Handheld and Your Computer Switching to another desktop software application [ ! ] Before You Begin You must have completed WINDOWS ONLY CD installation and chosen Palm Desktop During installation, you chose a desktop software application to synchronize with your handheld. You may have chosen Palm Desktop software at that time.
Page 32: Using User Profiles
CHAPTER 1 Setting Up Your Handheld and Your Computer Using user profiles [ ! ] IMPORTANT Only IT managers may need to use user profiles for their company. If you are not an IT manager, you can skip this section. Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications.
Page 33: Creating A User Profile
CHAPTER 1 Setting Up Your Handheld and Your Computer Creating a user profile Save time by importing to WINDOWS ONLY quickly add information to a profile. Open the New Profile screen: a. Open Palm Desktop software. b. From the Tools menu, select Users. c.
Page 34 CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. Create the profile: a. Enter a unique name for the profile, and click OK. b.
Page 35: Synchronizing With A User Profile
CHAPTER 1 Setting Up Your Handheld and Your Computer Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile’s conduit settings: ® a. From the HotSync menu, select Conduit Settings. b.
Page 36 CHAPTER 1 Setting Up Your Handheld and Your Computer Transfer the profile information: a. Click Profiles. b. Select the profile you want to load on the handheld, and click OK. c. Click Yes. Done The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
Page 37 CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY Begin synchronization: a. Connect the USB sync cable to the USB port on the back of your computer, and then insert the other end into the Multi-connector on your handheld. b.
Page 38: Related Topics
If you’re having problems Click a link below to learn about these related topics: with setup or anything else on your handheld, go to www.palmOne.com/intl/ Moving Info • Synchronizing your handheld with Palm Desktop software or Microsoft support. Outlook on your computer •...
Page 39: Chapter 2: Your Handheld
CHAPTER 2 Your Handheld In this chapter Like a good personal assistant, your handheld helps you keep track of your What’s on my handheld? schedule, your business and personal What’s on the screen? contacts, your to-do list, even your Microsoft Office and multimedia files. What software is on my handheld? What’s on the CD?
Page 40: What's On My Handheld
CHAPTER 2 Your Handheld What’s on my handheld? Front Screen 5-way navigator Input area Tasks Calendar Note Pad Contacts Quick Buttons Screen Displays the applications and information on your handheld. The screen is touch-sensitive. Input area Lets you enter info with Graffiti® 2 writing or open the onscreen keyboard.
Page 41: Top
CHAPTER 2 Your Handheld Key Term IR Short for infrared. Stylus IR port Beaming uses infrared technology to send Expansion information between two card slot Headphone IR ports that are within a jack few feet of each other. Power button Did You Know? Beaming lets you quickly share appointments,...
Page 42: Back
CHAPTER 2 Your Handheld Back Key Term USB The type of connector or cable that’s ® Bluetooth radio commonly used to (internal) connect accessories to a Speaker computer. Multi- Reset connector button Speaker Lets you listen to alarms, game and system sounds, and music. Reset button Resets your handheld if it freezes (stops responding).
Page 43: What's On The Screen
CHAPTER 2 Your Handheld What’s on the screen? If you use another Your handheld includes many features that make it easy to use. Among them are the input area application frequently, and the common elements that appear on the screen in each of the applications. Once you learn customize the input area how to use them in one application you can easily use them in all the others.
Page 44: Application Controls
CHAPTER 2 Your Handheld Key Term Star icon Displays Favorites View, where you can open applications. See Opening Slider The solid area on applications for more information. the scroll bar. The slider Find icon Opens the Find dialog box, where you can search for information. See moves to indicate the Finding information for more details.
Page 45 CHAPTER 2 Your Handheld Command Select a button, such as OK, Cancel, or Details, to perform a command or to button open a dialog box. Command buttons appear at the bottom of dialog boxes and application screens. Tips icon Tap the Tips icon to view shortcuts and other useful information for the screen where the icon is located.
Page 46: What Software Is On My Handheld
CHAPTER 2 Your Handheld What software is on my handheld? Can’t find some of these Your handheld comes with many applications preinstalled and ready to use. applications? Tap the category list in the upper- Favorites Customize a list of your favorite applications and web pages so that you can right corner of locate and open them quickly.
Page 47: What's On The Cd
CHAPTER 2 Your Handheld Expense Track business or travel expenses and print expense reports after you synchronize. ® HotSync Synchronize the info on your handheld with the info on your computer. Send and receive short text (SMS) messages using the built-in Bluetooth wireless technology on your handheld.
Page 48 CHAPTER 2 Your Handheld The software installation CD includes titles such as the following: ® Palm Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks, Media, Memos, and Expense on your computer (Expense and Media are Windows only). You can also view, manage, and back up info for Note Pad.
Page 49 CHAPTER 2 Your Handheld Send To Handheld droplet Install applications and transfer files from your Mac computer to your After you install an app (Mac only) handheld or to an expansion card that is seated in the expansion card and discover how slot for use on your handheld.
Page 50 CHAPTER 2 Your Handheld QuickTime Works with the palmOne Media desktop application. Required to prepare videos in certain formats for viewing on your handheld. NOTE QuickTime is included on the CD for Windows computers only. For Mac computers, QuickTime is included in OS X.
Page 51: Related Topics
Related topics Support If you’re having problems Click a link below to learn about these related topics: with your handheld, go to www.palmOne.com/intl/ support. Setup Installing the desktop software from the CD Entering • Entering information with Graffiti 2 characters and shortcuts Information •...
Page 52: Chapter 3: Moving Around In Applications
CHAPTER 3 Moving Around in Applications In this chapter Have you ever been to a new city and felt a bit lost until you figured out that Opening applications the numbered streets run north/south Using the 5-way navigator and the avenues run east/west? Learning to move around on your Using menus ®...
Page 53: Opening Applications
CHAPTER 3 Moving Around in Applications Opening applications Did You Know? You can use a favorite Your handheld lets you display two views to quickly see and open applications. Favorites lets you photo as the background create a list of the items you want to quickly access, while Applications displays all applications on for your Favorites or your handheld.
Page 54: Using Applications
CHAPTER 3 Moving Around in Applications Using Applications Did You Know? You can also open Applications View shows all of the applications on your handheld. Use the category pick list in the upper-right corner of the screen to view applications by category or to see all applications. applications using the quick buttons on the front To access an item from Applications, tap Home...
Page 55: Using The 5-Way Navigator
CHAPTER 3 Moving Around in Applications Using the 5-way navigator To remove the selection The 5-way navigator lets you access information quickly with one hand and without the stylus. The highlight without making 5-way does various things based on which type of screen is displayed. To use the 5-way, press Up, a selection, scroll to the Down, Right, Left, or Center.
Page 56: Moving Around In Favorites View
CHAPTER 3 Moving Around in Applications • These items appear as text in reverse type (light text on a You must use the stylus dark background) when highlighted: • An entry on a list screen to tap icons in the input •...
Page 57: Moving Around In Applications View
CHAPTER 3 Moving Around in Applications Moving around in Applications View Up or Down Scrolls to display another screen of Category application icons. Right or Left Scrolls to the next or previous application category. Center Inserts the selection highlight. When the selection highlight is present: Up, Down, Right, or Left Scrolls to the next item in the corresponding direction.
Page 58: Moving Around In Dialog Boxes
CHAPTER 3 Moving Around in Applications Moving around in dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the 5-way to select a button or to make a selection from items such as boxes and pick lists.
Page 59: Using Menus
CHAPTER 3 Moving Around in Applications Using menus You can also open the Menus let you access additional features and settings. They are easy to use, and once you master handheld menus by them in one application, you know how to use them in all your applications. tapping the application title in the upper-left corner of the screen.
Page 60: Using The Command Stroke
CHAPTER 3 Moving Around in Applications Using the Command stroke Most menu items also have a menu shortcut, which is similar to the keyboard shortcuts used on Command mode is active computers. The menu shortcut appears to the right of the menu item. for just a few seconds, so write the menu shortcut ®...
Page 61: Finding Information
CHAPTER 3 Moving Around in Applications Finding information If you select text in an You can use Find to locate any word or phrase in any application on your handheld. application before you tap Find, the selected text Find locates any words that begin with the text you enter, and it is not case-sensitive. For example, automatically appears in searching for “plane”...
Page 62: Related Topics
Related topics Support If you’re having problems Click a link below to learn about these related topics: with your handheld, go to www.palmOne.com/intl/ support. Your • Locating the controls on your handheld Handheld • Discovering the built-in software on your handheld and the additional software on the CD •...
Page 63: Chapter 4: Entering Information On Your Handheld
CHAPTER 4 Entering Information on Your Handheld In this chapter Whether you’re scheduling a meeting with your daughter’s teacher or adding How can I enter information a new restaurant to your Contacts list, on my handheld? you need to get that information into Entering information with ®...
Page 64: How Can I Enter Information On My Handheld
CHAPTER 4 Entering Information on Your Handheld How can I enter information on my handheld? A blinking cursor on your ® • Graffiti 2 writing handheld screen indicates where the • The onscreen keyboard information you enter will appear. Tap or use the •...
Page 65: Using Full-Screen Writing
CHAPTER 4 Entering Information on Your Handheld Write letters here Write numbers here Write capital letters across the middle Using full-screen writing When full-screen writing is turned on, you can write anywhere on the screen. When full-screen writing is turned off, you must write character strokes in the Graffiti 2 input area for your handheld to recognize them.
Page 66: Writing Graffiti 2 Characters
CHAPTER 4 Entering Information on Your Handheld Write capital or uppercase Did You Know? letters in the middle Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry. Write letters on Write numerals on the left side the right side Writing Graffiti 2 characters Open an application you use to enter information, like Calendar.
Page 67: Keys To Success With Graffiti 2 Writing
CHAPTER 4 Entering Information on Your Handheld Did You Know? Graffiti 2 characters made Lift the stylus at the end of the stroke. with two strokes are recognized after the second stroke. Make the Done When you lift the stylus from the screen, your handheld recognizes second stroke quickly after the first so that the the stroke immediately and prints the character at the insertion...
Page 68: Graffiti 2 Alphabet
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 alphabet You can select alternate ways to write some Write lowercase letters on LEFT side, Graffiti 2 characters. and capital letters across MIDDLE of input area Choose the method that’s most natural for you. Letter Stroke Letter...
Page 69: Graffiti 2 Numbers
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 numbers Write numbers on RIGHT side of input area Number Stroke Number Stroke Tungsten™ E2 Handheld...
Page 70 CHAPTER 4 Entering Information on Your Handheld Graffiti 2 punctuation marks Write these marks on LEFT side of input area Mark Stroke Mark Stroke Period Ampersand & Comma Carriage return Apostrophe ‘ Space Quotation mark “ Question mark Exclamation point Tungsten™...
Page 71 CHAPTER 4 Entering Information on Your Handheld Write these marks on RIGHT side of input area Having trouble with the plus sign or asterisk? Use the punctuation shift first Mark Stroke Mark Stroke and then make the character. Period Backslash Comma Slash Tilde...
Page 72 CHAPTER 4 Entering Information on Your Handheld Graffiti 2 accented characters Get help writing any of For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area. the Graffiti 2 characters in most applications.
Page 73: Graffiti 2 Gestures
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 gestures Write gestures on LEFT side, or across the middle of input area Gesture Stroke Gesture Stroke Paste Copy Undo Tungsten™ E2 Handheld...
Page 74: Writing Graffiti 2 Symbols And Other Special Characters
CHAPTER 4 Entering Information on Your Handheld Writing Graffiti 2 symbols and other special characters If you accidentally enter Symbols and other special characters can be written on either side of the input area, using the the Punctuation Shift Punctuation Shift stroke: stroke, enter it again to cancel it, or wait a moment and it...
Page 75: Graffiti 2 Symbols And Special Characters
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 symbols and special characters There may be a delay after you write the Graffiti Write symbols on EITHER side of input area 2 strokes before the symbol or special character appears. Tungsten™...
Page 76: Writing Graffiti 2 Shortcuts
CHAPTER 4 Entering Information on Your Handheld Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by dts, you automatically enter the current date and time.
Page 77: Graffiti 2 Shortcuts
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 ShortCuts Write ShortCuts on LEFT side, or across MIDDLE of input area Entry ShortCut Entry ShortCut Date stamp Time stamp Date/time stamp Meeting Breakfast Lunch Dinner Tungsten™ E2 Handheld...
Page 78: Entering Information With The Onscreen Keyboard
CHAPTER 4 Entering Information on Your Handheld Entering information with the onscreen keyboard Key Term Entry An item in an You can use the onscreen keyboard in any application where you need to enter text, numbers, or application such as a symbols on your handheld.
Page 79 CHAPTER 4 Entering Information on Your Handheld When a keyboard is open, Tap the characters to enter text, numbers, and symbols, and then select Done. you can tap abc, 123, or Int’l to open any of the other keyboards. Backspace Return Caps lock Caps shift...
Page 80: Entering Info From Contacts Into Another Application
CHAPTER 4 Entering Information on Your Handheld Entering info from Contacts into another application Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter their name and primary contact info into the appointment you create in Calendar. This feature is available in Calendar, Memos, Tasks, and Expense.
Page 81 CHAPTER 4 Entering Information on Your Handheld You can also enter the Cont’d. d. Select the contact, and then select Add. first few letters of the contact’s name, and the open Phone Lookup. The first contact name matching the letters you entered is highlighted.
Page 82: Editing Information
CHAPTER 4 Entering Information on Your Handheld Editing information Drag the cursor up or Editing information on your handheld is similar to editing with word-processing applications on down to select both text your computer. Select the information, and then apply the correct command. and any final return character or space.
Page 83: Copying And Pasting Information
CHAPTER 4 Entering Information on Your Handheld Copying and pasting information There are even faster Copying and pasting information on your handheld is similar to editing with word-processing ways to copy and paste applications on your computer. information: • Use Graffiti 2 gestures. Select the information you want to copy.
Page 84: Deleting Information
CHAPTER 4 Entering Information on Your Handheld Deleting information Delete information with Delete all or part of an entry with the Cut command. Graffiti 2 writing. Select the information, and then draw a line from right to Select the information you want to delete. left in the input area.
Page 85: Related Topics
Click a link below to learn about these related topics: entering information or with anything else on your handheld, go to Moving Around • Opening applications www.palmOne.com/intl/ support. • Using menus Sharing Beaming or sending information to another Palm Powered™ device Customizing •...
Page 86: Chapter 5: Moving Info Between Your Handheld And Your Computer
CHAPTER 5 Moving Info Between Your Handheld and Your Computer In this chapter You can use your handheld on its own to look up phone numbers, enter Why synchronize appointments, and so on. But you can information? do much more with your handheld if Synchronizing with your you synchronize it with your computer.
Page 87: Why Synchronize Information
Install applications. With just a few clicks, you can use palmOne™ Quick Install to add files to certain applications on your handheld or to install additional software. Protect your information. Nothing is worse than losing important information. When you synchronize information, you create a backup copy.
Page 88: What Information Is Synchronized
CHAPTER 5 Moving Info Between Your Handheld and Your Computer What information is synchronized? [ ! ] Before You Begin Complete the following: If you use the preset settings, information from all the following applications is transferred between your handheld and Palm Desktop software each time you synchronize your handheld •...
Page 89: How To Synchronize
On a Windows computer, Palm Desktop software includes both palmOne™ Media, which you can with my computer. use to transfer photos and videos to your handheld, and palmOne Quick Install, which installs applications (PRC or PDB) for use on your handheld when you synchronize.
Page 90: When Would I Use Each Method
CHAPTER 5 Moving Info Between Your Handheld and Your Computer When would I use each method? The method you use to move info onto your handheld depends on the type of info it is. Here are the methods to use with the most common information types. Information in Contacts, Calendar, Tasks, Memos, Note Pad (Windows only: Expense, VersaMail) Use Palm Desktop or Outlook (Windows) to enter information on your computer.
Page 91 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Word documents, Excel spreadsheets, PowerPoint Did You Know? presentations Use the Documents To Go application on When you transfer your computer or the Documents application in photos and videos using Palm Desktop software (Windows only).
Page 92: Synchronizing With Your Computer
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Synchronizing with your computer You can synchronize using a cable or your IR port. Synchronizing with a cable Connect the USB sync cable to the USB port on your computer, and then insert the other end into your handheld.
Page 93 CHAPTER 5 Moving Info Between Your Handheld and Your Computer If you need help with Synchronize your handheld with synchronizing, see I can’t your computer: synchronize my handheld with my computer. a. Press the sync button on the USB sync cable. b.
Page 94: Synchronizing Using The Ir Port
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Synchronizing using the IR port [ ! ] Before You Begin Your computer must have When you synchronize using your handheld’s IR port, you don’t need your cable. This is especially an enabled IR port and useful if you travel with an IR-enabled laptop.
Page 95 CHAPTER 5 Moving Info Between Your Handheld and Your Computer You can continue to use Synchronize your handheld with the sync cable even if your computer: your computer is set up for IR synchronization. If a. Go to Applications and you disconnect the cable then select HotSync after selecting Infrared on...
Page 96 CHAPTER 5 Moving Info Between Your Handheld and Your Computer MAC ONLY Prepare your computer for IR synchronization: a. Double-click the HotSync Manager icon in the Palm folder. b. In the HotSync Controls tab, select Enabled. c. Click the Connection Settings tab. d.
Page 97 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Did You Know? You can continue to use Synchronize your handheld with the sync cable even if your computer: your computer is set up for IR synchronization. a. Go to Applications and select HotSync HotSync icon b.
Page 98: Synchronizing Over A Network
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Synchronizing over a network [ ! ] Before You Begin The following setup must WINDOWS ONLY be done before you can synchronize over a You can synchronize over your company’s network in one of three ways: network: •...
Page 99 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Click TCP/IP Settings to Cont’d. d. Click the Network tab and make sure your username has a checkmark next to display the primary it. If the checkmark is not there, check the box next to your username. settings for your computer.
Page 100 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Prepare your handheld for network synchronization: a. Go to Applications and select HotSync b. Open the menus. c. Select Options, and then select Modem Sync Prefs. d. Select Network, and then select OK.
Page 101 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Use Network Preferences Select a service: to set up a service if you have not done so already. a. Select Modem, and then tap Select Service. Check with your system administrator to obtain network service information.
Page 102 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Did You Know? Only applications that [ & ] OPTIONAL Select which have a conduit are applications to include during included in synchronization: synchronization. Other applications are not a. Open the menus. included, even if they b.
Page 103: Synchronizing By Connecting To A Computer On The Network
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Synchronizing by connecting to a computer on the network [ ! ] Before You Begin In addition to the general requirements for network synchronization, you Prepare the computers for network synchronization: must meet the following a.
Page 104 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Click TCP/IP Settings to On the computer with which you want to synchronize (your own computer) display the primary only, do the following: settings for your computer. Check that a. Select Setup from the HotSync Manager menu. these settings are correct b.
Page 105 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Prepare your handheld for network synchronization: a. Go to Applications and select HotSync b. Open the menus. c. Select Options, and then select LANSync Prefs. d. Select LANSync, and then select OK.
Page 106: Customizing Your Synchronization Settings
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Customizing your synchronization settings You can set the following options for synchronization: • Choosing how your computer responds when you initiate synchronization on your handheld (Windows only) • Enabling or disabling synchronization on your computer, setting whether synchronization is enabled automatically when you start your computer, and choosing how much information to include in the synchronization troubleshooting log (Mac only) •...
Page 107 Palm Desktop software in order for HotSync Manager to run. and then select Programs. Navigate to Manual You must manually turn HotSync Manager on each time you want the palmOne program your computer to respond to a synchronization request. group, and select HotSync Manager.
Page 108: Setting Synchronization Options
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Setting synchronization options MAC ONLY Open the synchronization options screen: a. Double-click the HotSync Manager icon in the Palm folder. b. Click the HotSync Controls tab. Select the synchronization options you want: Continued Tungsten™...
Page 109 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Cont’d. HotSync Enabled/Disabled Sets your computer to respond to synchronization requests from your handheld. Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer.
Page 110: Choosing Whether Application Information Is Updated
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Choosing whether application information is updated Key Term Conduit The By default, when information in each application is updated in one place (your handheld or your synchronization software computer), it is updated in the other. However, for an application included during synchronization, that transfers information you can choose whether information that has been updated in one place is updated in the other between an application...
Page 111 CHAPTER 5 Moving Info Between Your Handheld and Your Computer You should generally Choose how information is updated during the next synchronization: keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way.
Page 112 CHAPTER 5 Moving Info Between Your Handheld and Your Computer To use the option you select on an ongoing basis, check the Set as default box. If you do not check this box, the option you select applies only the next time you synchronize.
Page 113 CHAPTER 5 Moving Info Between Your Handheld and Your Computer You should generally Choose how information is updated during the next synchronization: keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way.
Page 114 CHAPTER 5 Moving Info Between Your Handheld and Your Computer To use the option you select on an ongoing basis, click Make Default. If you do not check this box, the option you select applies only the next time you synchronize.
Page 115: Using Quick Install And The Send To Handheld Droplet
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Using Quick Install and the Send To Handheld droplet Did You Know? You can move multiple Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications on your applications into the handheld.
Page 116: Using The Send To Handheld Droplet
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Using the Send To Handheld droplet In Mac OS X, you can MAC ONLY make the Send To Handheld droplet a permanent part of your Select the applications or files you want to install: desktop by dragging the droplet to the Dock.
Page 117: Entering Information With Your Computer
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Entering information with your computer Do you have a lot of information to enter on your handheld? Consider entering it in Palm Desktop software or Microsoft Outlook (Windows only) on your computer. When you synchronize your handheld with your computer, the information on your handheld is updated with the info you entered on your computer.
Page 118 CHAPTER 5 Moving Info Between Your Handheld and Your Computer WINDOWS ONLY The Palm Desktop online Help has lots of info about how to use Open an application in Palm Desktop software: Palm Desktop software. a. Double-click the Palm Desktop icon on your computer desktop. Open the Help menu and b.
Page 119 CHAPTER 5 Moving Info Between Your Handheld and Your Computer MAC ONLY Open an application: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon in the toolbar to open the application. Continued Tungsten™...
Page 120 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Do one of the following: • Click New in the upper-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the upper-left corner of the screen.
Page 121: Importing Information From Other Applications
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Importing information from other applications Palm Desktop Help has Do you have information on your computer in spreadsheets or databases and want to transfer it to lots of information about your handheld? Don’t spend time retyping it.
Page 122 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Cont’d. c. Click File, and then click Import. Imported fields d. Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software, and import the file.
Page 123 CHAPTER 5 Moving Info Between Your Handheld and Your Computer MAC ONLY Save the file on your computer in one of the accepted formats described in the introduction to this section. Import the file into Palm Desktop software: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b.
Page 124: Installing The Additional Software From The Cd
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun.
Page 125 CHAPTER 5 Moving Info Between Your Handheld and Your Computer MAC ONLY Insert the CD into your computer. Double-click the Essential Software folder. Install the applications you want to install. Synchronize your handheld with your computer. Done Tungsten™ E2 Handheld...
Page 126: Checking Space And Version Numbers
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your handheld or expansion card, in case you’re interested in upgrading them.
Page 127 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Cont’d. b. Select one of the following options, and then select Done: Version Displays the version numbers of all of your applications. Size Shows how much space each application occupies. The bar at the top shows the total space currently in use on your handheld or expansion card.
Page 128: Removing Applications
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Removing applications [ ! ] Before You Begin Verify that the You can remove applications from your handheld, and remove Palm Desktop software from your application, extension, or computer. patch that you are removing is not used by Removing an application from your handheld another application.
Page 129 CHAPTER 5 Moving Info Between Your Handheld and Your Computer Delete the application: a. Select the Delete From pick list, and then select Handheld or an expansion card. b. Select the application that you want to remove, and then select Delete. c.
Page 130: Removing Palm Desktop Software From Your Computer
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Removing Palm Desktop software from your computer WINDOWS ONLY [ ! ] IMPORTANT If you remove Palm Desktop software, you also remove the synchronization software and can no longer synchronize your information. Even if you want to synchronize your handheld with another personal information manager, like Microsoft Outlook, you must leave Palm Desktop software installed on your computer.
Page 131: Restoring Archived Items On Your Computer
CHAPTER 5 Moving Info Between Your Handheld and Your Computer Remove Palm Desktop software: Change or Remove Programs a. Click Change or Remove Programs. b. Select Palm Desktop software, and then click Remove. c. Click Yes in the Confirm File Deletion box.
Page 132: Related Topics
Click a link below to learn about these related topics: with synchronization or with anything else on your handheld, go to Connecting Synchronizing using Bluetooth wireless technology on your handheld www.palmOne.com/intl/ support. Common Answers to frequently asked questions about synchronization Questions Tungsten™ E2 Handheld...
Page 133: Chapter 6: Managing Your Contacts
CHAPTER 6 Managing Your Contacts In this chapter Say good-bye to a paper address book that you need to update manually Adding a contact every time someone moves, changes Copying contact information their email address, or gets a new work into multiple contacts extension.
Page 134: Adding A Contact
CHAPTER 6 Managing Your Contacts Adding a contact Did You Know? If the first character you enter in the Last Name or Company field is an Press the Contacts button. asterisk (*) or another symbol, that record always appears at the top of the Contacts list.
Page 135 Cont’d. The following fields contain features to help you enter information quickly: photos to your handheld, see palmOne™ Media. All fields except numeric and email fields The first letter is automatically capitalized. Title, Company, City, and State As you enter letters, a match appears if you If multiple contacts share have one on your Contacts list.
Page 136 CHAPTER 6 Managing Your Contacts If you want a reminder [ & ] OPTIONAL Add a about a birthday, check birthday: the Reminder box, enter the number of days a. Select the Birthday box. before the birthday that b. Use the left and right arrows you want to see the to move to and select the birth reminder, and then select...
Page 137: Entering Additional Contact Information
CHAPTER 6 Managing Your Contacts Entering additional contact information Additional fields appear The Contact Edit screen displays certain fields by default. You can customize the Contact Edit in a contact only if you screen to display additional fields. enter info into them. If you leave a field blank, it does not appear the next Press the Contacts...
Page 138: Selecting Contact Field Types
CHAPTER 6 Managing Your Contacts Selecting contact field types Any changes you make to You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as field types apply only to specify the instant messenger (IM) account, that you associate with a contact. the current contact.
Page 139: Defining Custom Fields
CHAPTER 6 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information.
Page 140: Selecting A Contact As Your Business Card
CHAPTER 6 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then beam or send your business card to other handhelds.
Page 141: Copying Contact Information Into Multiple Contacts
CHAPTER 6 Managing Your Contacts Copying contact information into multiple contacts You can also duplicate a You can quickly make a copy of a contact so that you can edit only the fields you need to change. contact in the Contacts For example, if two of your contacts have the same work address or phone number, duplicating desktop application by the first contact simplifies entering information in the second.
Page 142: Locating A Contact On Your List
CHAPTER 6 Managing Your Contacts Locating a contact on your list You can also press Right on the 5-way navigator (or select the Quick Look Press the Contacts button. Up icon at the top of the screen) to open the Quick Look Up line.
Page 143: Deleting A Contact
CHAPTER 6 Managing Your Contacts Deleting a contact You never know when you’re going to need to look up an old business Press the Contacts button. associate. If you save an archive copy of your deleted contacts, you can Open the Delete Contact dialog refer to them later by box: importing them.
Page 144: Customizing The Contacts List
CHAPTER 6 Managing Your Contacts Customizing the Contacts list Did You Know? If you select Work, Home, By default, the Contacts list displays the work phone number for a contact; if no work phone Fax, Other, Main, Pager, number is entered, another entry is displayed. You can customize a contact’s settings to display or Mobile from the pick different information on the Contacts list.
Page 145 CHAPTER 6 Managing Your Contacts Customize the appearance of the Contacts list: a. From the Contacts list, open the menus. b. Select Options, and then select Preferences. c. Select the display options you want: Remember last category Check the box if you want Contacts to display the last category shown when you return to it from another application.
Page 146: Making Connections From Contacts
CHAPTER 6 Managing Your Contacts Making connections from Contacts [ ! ] Before You Begin You must complete all the You can set up your contacts so that you can do tasks like dialing a phone number, creating an prerequisites for the email or text message, accessing the web, or sending an instant message (requires additional email and messaging software, sold separately) directly from a contact screen.
Page 147 CHAPTER 6 Managing Your Contacts You can also open Quick Make a connection using Quick Connect: Connect from the Contact List view by highlighting a. Select the contact you want. the contact you want and then pressing right on the b.
Page 148: Customizing Quick Connect Settings
CHAPTER 6 Managing Your Contacts Customizing Quick Connect settings You can specify which application opens when you choose a Contacts record field, and whether to add a prefix to each phone number. Press the Contacts button. Customize Quick Connect settings: a.
Page 149: Using Tap-To-Connect
CHAPTER 6 Managing Your Contacts Using Tap-to-Connect [ ! ] Before You Begin You must have a With Tap-to-Connect, you can select a contact and dial a phone number or address an email or text compatible mobile phone message by selecting the appropriate entry on the contact screen. By default, Tap-to-Connect is (sold separately) that not enabled.
Page 150 CHAPTER 6 Managing Your Contacts Make a connection with Tap-to-Connect: a. Select the contact you want. Select to edit b. Select the entry you want to use to connect. For example, to dial a phone number, select the number you want to dial. To address an email message, select an email address.
Page 151: Working With Contacts On Your Computer
CHAPTER 6 Managing Your Contacts Working with Contacts on your computer (Windows) If you chose to Use Contacts on your computer to view and manage the contacts you create on your handheld. synchronize with ® Check out the online Help in Palm Desktop software to learn how to use Contacts on your Microsoft Outlook, check computer.
Page 152: Related Topics
Click a link below to learn about these related topics: with Contacts or with anything else on your handheld, go to Moving • Opening applications www.palmOne.com/intl/ Around support. • Using menus • Synchronizing with Palm Desktop software and Outlook Categories...
Page 153: Chapter 7: Managing Your Calendar
CHAPTER 7 Managing Your Calendar In this chapter Stay on top of your schedule by creating appointments, setting alarms, Scheduling events and spotting conflicts in Calendar. You Color-coding your schedule can view your calendar by day, week, or month, or as an agenda list that Setting an alarm combines your list of tasks and email Rescheduling an event...
Page 154: Scheduling Events
CHAPTER 7 Managing Your Calendar Scheduling events Key Term Event The name for an Use Calendar to manage your schedule. You can enter appointments, events without a start time, entry in the Calendar events that repeat at regular intervals, and events that span a period of time. application, including appointments, birthdays, Scheduling an appointment...
Page 155 CHAPTER 7 Managing Your Calendar Did You Know? You can color-code your Tap the line next to the time the appointment begins, and enter a description. calendar to file events in categories. Each category has its own color. You can If the appointment is longer or shorter than an hour, set the duration: also mark events as private to hide them from...
Page 156: Scheduling An Event Without A Start Time
CHAPTER 7 Managing Your Calendar Scheduling an event without a start time Did You Know? If you need to reserve a Keep track of events that take place on a particular date but not at a particular time. For example, date before you know the you may want to enter holidays, anniversaries, and deadlines.
Page 157 CHAPTER 7 Managing Your Calendar You can change an event Add an unscheduled event line: without a time to a scheduled appointment. a. Select New. Select the event description, select b. Select No Time. Details, select the Time box, and select the start and end times.
Page 158: Scheduling A Repeating Event-Standard Interval
CHAPTER 7 Managing Your Calendar Scheduling a repeating event—standard interval To select intervals such as There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event. the 2nd Tuesday of every This is a great way to block out time for things like a daily walk with the dog, a weekly team month or the 3rd meeting, a monthly game night with friends, and annual events like anniversaries and holidays.
Page 159: Scheduling A Repeating Event-Unusual Interval
CHAPTER 7 Managing Your Calendar Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.
Page 160 CHAPTER 7 Managing Your Calendar Set the repeat interval: a. Select Day, Week, Month, or Year as the repeat unit. b. Select the Every line and enter the frequency at which the event repeats. c. Select the End on pick list and select an end date, if needed. d.
Page 161: Scheduling An Event That Is Longer Than A Day
CHAPTER 7 Managing Your Calendar Scheduling an event that is longer than a day Did You Know? You can reserve a specific Reserve a block of time for events that span several days, such as a vacation, conference, training block of time during the class, or an extended project.
Page 162: Entering A Location Or A Note For An Event
CHAPTER 7 Managing Your Calendar Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location. Press Calendar Enter the event, and then select the event description.
Page 163 CHAPTER 7 Managing Your Calendar [ & ] OPTIONAL Enter the note: a. Select Note b. Enter the note text. c. Select Done. Select OK. Done The location name and a note icon appear next to the event description in Agenda View and in Day View. Tungsten™...
Page 164: Scheduling An Event With A Time Zone
CHAPTER 7 Managing Your Calendar Scheduling an event with a time zone Did You Know? You can also set a [ ! ] IMPORTANT ® Do not use times zones if you are synchronizing with Palm Desktop software. preference to Time zones work only if you are synchronizing with Outlook or Exchange ActiveSync.
Page 165: Color-Coding Your Schedule
CHAPTER 7 Managing Your Calendar Set the time and the time zone: a. Enter the event. b. Set the time for the event as it is scheduled at the location where Time zone pick list it occurs. c. Select the time zone pick list and select a city within the time zone where the event is located.
Page 166: Managing Your Color-Codes
CHAPTER 7 Managing Your Calendar Managing your color-codes Each color code represents a category of events. You can assign each category a name and select which color you want to assign to it. Open Day View: Category marker a. Press Calendar b.
Page 167 CHAPTER 7 Managing Your Calendar Select the color code for the category: a. Select New, or select a category, and then select Edit. b. Enter or edit the category name. c. Select the color you want to give this category. d.
Page 168: Assigning A Color Code To An Event
CHAPTER 7 Managing Your Calendar Assigning a color code to an event Did You Know? In Day View and Month View you can set the Display Options to show Press Calendar the category list so that you can view all your events or just the events Enter the event you want to color-code.
Page 169: Setting An Alarm
CHAPTER 7 Managing Your Calendar Setting an alarm You can customize your alarm settings in the Calendar Preferences Press Calendar dialog box. Did You Know? If you set your alarms in Enter the event you want to assign an alarm to, and then select the event World Clock instead of description.
Page 170: Rescheduling An Event
CHAPTER 7 Managing Your Calendar Rescheduling an event You can also use the Event Details dialog box to change the alarm, Press Calendar location, category, repeat, and privacy settings. Go to the event you want to reschedule: a. From Day View, select Go To. b.
Page 171 CHAPTER 7 Managing Your Calendar If you’re changing a repeating event, select one of the following to select the event(s) you want to apply the changes to: Current Apply your changes to only the selected instance of the repeating event. Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date.
Page 172: Deleting Events
CHAPTER 7 Managing Your Calendar Deleting events You can also delete a If an appointment is canceled, you can delete it from your schedule. When deleting a repeating specific event by event, you can indicate you want to delete just the selected event, or to also delete other instances selecting the event, of the event.
Page 173 CHAPTER 7 Managing Your Calendar [ & ] OPTIONAL Check the box to save an archive copy of the event on your computer. Select OK. If you’re deleting a repeating event, select one of the following to select the event(s) you want to delete: Current Delete only the selected instance of the repeating event.
Page 174: Deleting All Your Old Events
CHAPTER 7 Managing Your Calendar Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping, ” you can delete all your old events. Press Calendar Open the Purge dialog box: a.
Page 175: Checking Your Schedule
CHAPTER 7 Managing Your Calendar Checking your schedule Press the Calendar button Sometimes you want to look at your schedule for a particular date, while other times you want to repeatedly to cycle see an overview of a week or month. through the four different views.
Page 176 CHAPTER 7 Managing Your Calendar Do one of the following to view your schedule: • Select an appointment to go to it in Day View. • Select a task to go to it in Tasks. Category marker Location No-time icon Overdue task icon Agenda View icon Done...
Page 177: Viewing Your Daily Schedule
CHAPTER 7 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date. Open Day View: a. Press Calendar b.
Page 178 CHAPTER 7 Managing Your Calendar Do any of the following to view your daily schedule: • Select the day selector to view another day in the same week, select the arrows to scroll to the previous or next week, or select Go To to choose a specific date.
Page 179: Viewing Your Weekly Schedule
CHAPTER 7 Managing Your Calendar Viewing your weekly schedule You can also press Right Week View shows your schedule for an entire week. The time frames that appear on the screen are and Left on the 5-way to based on the Start Time and End Time settings in Calendar Preferences. scroll to the next or previous week.
Page 180: Viewing Your Monthly Schedule
CHAPTER 7 Managing Your Calendar Viewing your monthly schedule You can also press Right Month View shows your schedule for a whole month. You can scroll between months or jump to and Left on the 5-way to any other month. scroll to the next or previous month.
Page 181: Viewing A Yearly Calendar
CHAPTER 7 Managing Your Calendar Viewing a yearly calendar You can also press Right Year View shows a calendar for an entire year. You can scroll between years or jump to any other and Left on the 5-way to year. scroll to the next or previous month.
Page 182: Finding Events That Overlap
CHAPTER 7 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View. Overlapping events Customizing your calendar Control the appearance of your Calendar screens. Select display options for the Agenda View, Day View, and Month View.
Page 183: Customizing Display Options For Your Calendar
CHAPTER 7 Managing Your Calendar Customizing display options for your calendar Press Calendar Open the Display Options dialog box: a. Open the menus. b. Select Options, and then select Display Options. Select the Default View pick list and select the view you want to see when you open Calendar.
Page 184 CHAPTER 7 Managing Your Calendar If the text is difficult to see Set any of the following Agenda View display options: against your new background, select a Show Due Tasks Display tasks that are due today and tasks that are overdue. different Color Theme to change the text color.
Page 185 CHAPTER 7 Managing Your Calendar Select Month and set any of the following Month View options: Show Category List Display the category pick list. By default, the Category pick list doesn’t appear. Timed Events Show events that are scheduled for a specific time. Untimed Events Show events that are scheduled for a specific date, but not a specific time.
Page 186: Setting Alarm And Time Options
CHAPTER 7 Managing Your Calendar Setting alarm and time options You can view and schedule events in time slots that are before or Press Calendar after the start or end time. You just need to scroll to those time slots. Open the Preferences dialog box: a.
Page 187 CHAPTER 7 Managing Your Calendar Set any of the following alarm settings: Alarm Preset Set an alarm for each new event. When you check this box, you also need to enter the default number of minutes, days, or hours before the event that the alarm sounds.
Page 188: Working With Calendar On Your Computer
CHAPTER 7 Managing Your Calendar Working with Calendar on your computer (Windows) If you chose to [ ! ] ® IMPORTANT If you use Microsoft Exchange ActiveSync , your email and calendar information synchronize with synchronize directly with your info on your company's Exchange server. You must retrieve email Microsoft Outlook, check and calendar updates from the VersaMail application;...
Page 189: Related Topics
™ Sharing • Beaming events to other Palm Powered devices www.palmOne.com/intl/ support. ® • Sending events to other Bluetooth devices by using Bluetooth wireless technology on your handheld • Synchronizing with Palm Desktop software and Outlook...
Page 190: Chapter 8: Managing Your Office Files
CHAPTER 8 Managing Your Office Files In this chapter With its ability to store important information, your handheld lets you Creating and managing take your office with you—including Office files your Microsoft Office files. With the Opening files from within Documents application, you can carry, Documents create, view, and edit Microsoft Word...
Page 191: Creating And Managing Office Files
CHAPTER 8 Managing Your Office Files Creating and managing Office files The Documents The Documents application provides powerful editing and file management features for Office application has a files on your handheld. What’s more, Documents makes it easy for you to share files between your companion application computer and your handheld during synchronization.
Page 192: Opening Files From Within Documents
CHAPTER 8 Managing Your Office Files Opening files from within Documents [ ! ] Before You Begin You must install In the Documents application, you can view and open any Word, Excel, or PowerPoint file on your Documents To Go on handheld.
Page 193: Related Topics
CHAPTER 8 Managing Your Office Files Related topics Support If you’re having problems Click the link below to learn about these related topics: with Documents, click the Documents To Go icon on your computer, and then click ® VersaMail Sending and receiving Office files as attachments to email messages Help, or go to www.dataviz.com.
Page 194: Chapter 9: Viewing Photos And Videos
Personalizing a photo instant access to them at any time? Copying a photo or video Solve both problems with palmOne™ Deleting a photo or video Media. Media features easy viewing Sharing photos and videos...
Page 195: Supported File Types
CHAPTER 9 Viewing Photos and Videos Supported file types Did You Know? If you view a photo in a You can copy a photo or video from your computer and save it directly on your handheld or on an popular format from an expansion card (sold separately) inserted into the expansion slot.
Page 196: Viewing Media
CHAPTER 9 Viewing Photos and Videos Viewing media You can view photos and videos in the following ways: Thumbnail View miniature preview versions of your photos and videos. List View names and dates of photos and videos on your handheld or an expansion card. Slide show View all photos and videos in an album, automatically one after another.
Page 197 CHAPTER 9 Viewing Photos and Videos Can’t remember what If the Thumbnail View is not displayed, select Thumbnails in the lower-left album your photo or corner of the screen. video is in? Select All. Icons Select a photo or video to view Quickly switch between thumbnails of photos on your handheld and...
Page 198 CHAPTER 9 Viewing Photos and Videos Did You Know? When a photo is zoomed For photos, press Up or Down on out, the size of the photo the 5-way to zoom in or out. If appears above the Rotate you zoom out, icons appear for and Send icons.
Page 199: Viewing A Photo Or Video In The List View
CHAPTER 9 Viewing Photos and Videos Viewing a photo or video in the List View Go to Favorites and select Photos & Videos Select the pick list in the upper-right corner and select the location on your handheld or an expansion card of the photo or video you want to view. If the List View is not displayed, Icons select List...
Page 200 CHAPTER 9 Viewing Photos and Videos If a photo is larger than To see a full-screen view of the photo or to play a video, select the item from the your handheld’s screen— list. A video automatically starts playing when you select it. either because of its original size or because you have zoomed in—tap...
Page 201: Viewing A Slide Show
CHAPTER 9 Viewing Photos and Videos Viewing a slide show You can set how long a By default, both photos and videos in an album are displayed during a slide show. To view photos only, select Preferences from the Options menu, and then uncheck the Show videos in Slide Show photo is displayed in slide box.
Page 202: Rotating A Photo
CHAPTER 9 Viewing Photos and Videos Rotating a photo You can also rotate a photo by pressing Down on the 5-way to zoom the Go to Favorites and select Photos & Videos photo out and then selecting Rotate at the bottom of the screen.
Page 203: Viewing And Editing Photo Or Video Details
CHAPTER 9 Viewing Photos and Videos Viewing and editing photo or video details You can also view details for an entire album— Go to Favorites and select Photos & Videos including last date changed, number of items in the album, and Select the pick list in the upper-right corner and select the location on your size—by opening the handheld or an expansion card of the photo or video you want to view.
Page 204: Organizing Photos And Videos
CHAPTER 9 Viewing Photos and Videos Organizing photos and videos If a photo is stored on You can organize your photos and videos in the following ways: your handheld, you can add it only to an album • Create albums and place your photos and videos in those albums. located on the handheld.
Page 205 CHAPTER 9 Viewing Photos and Videos Drag the stylus across Create an album: multiple photos and/or a. Select whether to create the videos to add or remove album on your handheld them all at once. (device) or on an expansion card inserted into the Did You Know? expansion slot.
Page 206: Moving A Photo Or Video Within And Between Albums
CHAPTER 9 Viewing Photos and Videos Moving a photo or video within and between albums Move photos within albums to easily put the slide show of your child’s Go to Favorites and select Photos & Videos birthday party in the sequence you want.
Page 207 CHAPTER 9 Viewing Photos and Videos Move a photo or video between albums: Select to a. Select the pick list in the upper- move photo right corner and select the or video album containing the photo or video you want to move. b.
Page 208: Sorting Photos And Videos
CHAPTER 9 Viewing Photos and Videos Sorting photos and videos You must be in an album to sort manually. If All is Go to Favorites and select Photos & Videos selected from the pick list, sorting does not work. Sort photos and videos: a.
Page 209 CHAPTER 9 Viewing Photos and Videos Personalizing a photo Did You Know? You can create Use the drawing tool to add a personal touch to a photo. multicolored art: Select a color and draw on a photo, and then select a different color and draw Go to Favorites and select Photos &...
Page 210 CHAPTER 9 Viewing Photos and Videos Select one of the following to save or reject changes: Replace Original Saves the photo with drawing in place of the original photo with no drawing; the original photo is lost. Save as New Picture Saves both the photo with drawing and the original photo with no drawing.
Page 211: Copying A Photo Or Video
CHAPTER 9 Viewing Photos and Videos Copying a photo or video Copy an entire album by You can copy photos and videos from your handheld to an expansion card, and vice versa. opening the Album menu, selecting Album, and then selecting Copy Album to Card or Copy Go to Favorites and select Photos &...
Page 212: Deleting A Photo Or Video
CHAPTER 9 Viewing Photos and Videos Deleting a photo or video Delete an entire album by opening the Album menu and selecting Album Go to Favorites and select Photos & Videos Details. Select the album you want, and then select Delete on the Album Details screen.
Page 213: Sharing Photos And Videos
® Bluetooth wireless technology to wirelessly send photos and videos to other Bluetooth devices the palmOne™ Media within range. desktop application (Windows only). See You can also share photos and videos using any of the following methods: Palm Desktop Help for information.
Page 214: Working With Palmone™Media On Your Computer
Viewing Photos and Videos Working with palmOne™Media on your computer WINDOWS ONLY Use palmOne Media on your computer to view and manage photos and videos. Check out the ® online Help in Palm Desktop software to learn how to use Media on your computer. The online Help includes info about the following topics: •...
Page 215: Related Topics
• Sending photos and videos to other Bluetooth wireless devices using the Bluetooth technology on your handheld VersaMail Sending photos and videos as attachments to email messages Common Answers to frequently asked questions about palmOne Media Questions Tungsten™ E2 Handheld...
Page 216: Chapter 10: Listening To Music
CHAPTER 10 Listening to Music In this chapter Are you tired of listening to small talk during that long commute on the bus Transferring MP3 files to an or train? Do you need something expansion card smaller than a CD player when you’re Transferring music from a CD out for a walk or at the gym? to your handheld...
Page 217: Transferring Mp3 Files To An Expansion Card
CHAPTER 10 Listening to Music Transferring MP3 files to an expansion card [ ! ] Before You Begin (Windows only) Install ® The RealPlayer software that comes with your handheld is compatible with the popular MP3 ® RealPlayer on your audio file format.
Page 218 CHAPTER 10 Listening to Music Prepare RealPlayer on your computer: a. Open the RealPlayer application. b. Make sure palmOne Handheld (Card) is selected from the Current Burner/ Device drop-down list. Select palmOne Handheld (Card) Continued Tungsten™ E2 Handheld...
Page 219 In RealPlayer on your computer, click Burn/Transfer. menu in RealPlayer or visit www.real.com. b. If necessary, select palmOne Handheld (Card) from the Current Burn/Transfer Device drop-down list. c. Drag the song files you want from the My Library window on the left into the You can also use a card palmOne Handheld (Card) window on the right.
Page 220 CHAPTER 10 Listening to Music Transfer the selected songs to your handheld: a. Be sure your handheld is on and that RealPlayer is open. If it is, a green Connected light appears in the lower-left corner of RealPlayer on your computer.
Page 221 Select the MP3 files you want to transfer: In Mac OS X, you can make a. Drag and drop the MP3 files onto the Send To Handheld droplet in the palmOne folder. the Send To Handheld droplet a permanent part b.
Page 222: Transferring Music From A Cd To Your Handheld
CHAPTER 10 Listening to Music Transferring music from a CD to your handheld If your songs are on a CD and you want to listen to them on your handheld, use RealPlayer on your computer to convert and transfer the files to your expansion card. NOTE If you are a Mac user, use iTunes, included with Mac OS X, to transfer music from a CD to your computer.
Page 223 CHAPTER 10 Listening to Music If you want to select only Select the songs you want to add to your library: a few songs, click Deselect All and then a. Click Save Tracks. check the box next to the songs you want to select. b.
Page 224 Select the songs you want to transfer: a. In RealPlayer on your computer, click Burn/Transfer. b. If necessary, select palmOne Handheld from the Current Burn/Transfer Device drop-down list. c. Drag the song files you want from the My Library window on the left into the palmOne Handheld window on the right.
Page 225 CHAPTER 10 Listening to Music On your handheld, tap Transfer the selected songs to your handheld: Songs to view a list of the songs available for you to a. Be sure your handheld is on and that RealPlayer is open. If it is, a green play.
Page 226: Playing Music On Your Handheld
CHAPTER 10 Listening to Music Playing music on your handheld If RealPlayer reaches the period of inactivity you NOTE Listening to music while using other applications on your handheld can cause delays in set before you exit the in the application's response. application, the screen turns off and the music continues playing.
Page 227: Managing Playlists
CHAPTER 10 Listening to Music Managing playlists For tips on using You can create dozens of playlists with your favorite songs. RealPlayer, open the Options menu and select Creating a playlist Help. On your handheld, go to Favorites and then select RealPlayer Open the Edit Playlist screen: a.
Page 228 CHAPTER 10 Listening to Music To quickly select all the Add songs to the playlist: songs in the list, select Select All. To quickly a. Select Add. deselect all the songs, select Select None. b. Check the box next to the songs you want to include on the playlist.
Page 229: Playing Songs From A Playlist
CHAPTER 10 Listening to Music Playing songs from a playlist On your handheld, go to Favorites and then select RealPlayer Select a song from a playlist: a. Tap Playlists. b. Select the playlist you want to play. c. Select the first song you want to play.
Page 230: Editing A Playlist
CHAPTER 10 Listening to Music Editing a playlist On your handheld, go to Favorites and then select RealPlayer Open the playlist you want to edit: a. Tap Playlists. b. Select the playlist you want to edit. c. Select Edit. Continued Tungsten™...
Page 231 CHAPTER 10 Listening to Music Select Edit and do any of the following: Delete a song Select a song and tap Remove to delete the song from the playlist. Add a song Tap Add, check a song’s box, and then tap Done. Move a song Select a song and select the up or down arrow to move the song up or down one slot.
Page 232: Deleting A Playlist
CHAPTER 10 Listening to Music Deleting a playlist On your handheld, go to Favorites and then select RealPlayer Open the playlist you want to delete: a. Tap Playlists. b. Select the playlist you want to delete. Delete the list: a. Select Delete List. b.
Page 233: Viewing Song Info
CHAPTER 10 Listening to Music Viewing song info Did You Know? You can also view song You can view details for the song that is currently playing. details by opening the Music menu and selecting Song Details. On your handheld, go to Favorites and then select RealPlayer Select a song to play and view: •...
Page 234: Working With Realplayer On Your Computer
CHAPTER 10 Listening to Music Working with RealPlayer on your computer WINDOWS ONLY Use RealPlayer on your computer to play and manage your songs. Check out the online Help in RealPlayer to learn how to use RealPlayer on your computer. The online Help includes info about the following topics: •...
Page 235: Related Topics
CHAPTER 10 Listening to Music Related topics Support If you’re having problems Click the link below to learn about these related topics: with Real Mobile Player or RealPlayer on your computer, go to www.real.com. Expansion • Inserting and removing expansion cards Cards •...
Page 236: Chapter 11: Managing Your Tasks
CHAPTER 11 Managing Your Tasks In this chapter Some of the most successful people in the world are also the busiest. When Creating a task asked how they manage to do it all, Organizing your tasks busy people usually say, “I make lists. ” The Tasks application on your Marking a task as complete handheld is the perfect place to make a...
Page 237: Creating A Task
CHAPTER 11 Managing Your Tasks Creating a task If no task is currently selected, you can create a new task by writing Press the Tasks button. Graffiti® 2 characters in the input area. Create a task: Add a note to a task. Due date a.
Page 238: Setting An Alarm
CHAPTER 11 Managing Your Tasks Setting an alarm [ ! ] Before You Begin Create a task and assign it a due date. A task must have a due date before Press the Tasks button. you can set an alarm. Open the Set Alarm dialog box: You can customize the alarm sound for your...
Page 239: Scheduling A Repeating Task-Standard Interval
CHAPTER 11 Managing Your Tasks To select intervals such as Set the alarm: the 2nd Tuesday of every month or the 3rd a. Check the Alarm box. Thursday in November of every year, see b. Enter how many days before the due date you want the alarm to sound. Scheduling a repeating c.
Page 240 CHAPTER 11 Managing Your Tasks Set the repeat interval: a. Select the task description, and then select Details. b. Select the Repeat pick list and select how often the task repeats: Daily until, Every week, Every other week, Every month, or Every year.
Page 241: Scheduling A Repeating Task-Unusual Interval
CHAPTER 11 Managing Your Tasks Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months.
Page 242 CHAPTER 11 Managing Your Tasks To schedule an annual Set the repeat interval: task, such as decorating for a holiday on the first a. Select Day, Week, Month, or Year as the repeat unit. Sunday of a particular month, select Month as b.
Page 243: Organizing Your Tasks
CHAPTER 11 Managing Your Tasks Organizing your tasks Did You Know? Overdue tasks have an Sometimes you want to look at all the things you need to do, while at other times you want to see exclamation point (!) next only certain types of tasks.
Page 244: Marking A Task As Complete
CHAPTER 11 Managing Your Tasks Marking a task as complete You can set Tasks You can check off a task to indicate that you’ve completed it. Preferences to record the date that you finish your tasks, and you can show or hide finished tasks.
Page 245: Deleting Tasks
CHAPTER 11 Managing Your Tasks Deleting tasks You can also delete a If a task is canceled, you can delete it from your Tasks list. When you delete a repeating task, you specific task by selecting delete all instances of the task. You can also delete all your completed tasks. the task, selecting Details, and then selecting Delete.
Page 246: Deleting All Your Completed Tasks
CHAPTER 11 Managing Your Tasks Deleting all your completed tasks Many people find it useful to refer to old tasks for tax purposes. If you save an Press the Tasks button. archive copy of your deleted tasks, you can refer to them later by Open the Purge dialog box: importing them.
Page 247: Customizing Your Tasks List
CHAPTER 11 Managing Your Tasks Customizing your Tasks list Did You Know? Calendar’s Agenda View Control which tasks show up in the Tasks list and how they are sorted. These settings also affect also displays your tasks. tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks. Press the Tasks button.
Page 248 CHAPTER 11 Managing Your Tasks Change any of the following settings, and then select OK: Sort by Select the order in which the tasks appear in the Tasks list. Show Completed Tasks Display your finished tasks in the Tasks list. If you turn off this setting, your finished tasks disappear from the list when you check them off, but they stay in your handheld’s memory until you purge them.
Page 249: Working With Tasks On Your Computer
CHAPTER 11 Managing Your Tasks Working with Tasks on your computer (Windows) If you chose to Use Tasks on your computer to view and manage your tasks. Check out the online Help in synchronize with Palm Desktop software to learn how to use Tasks on your computer. The online Help includes info Microsoft Outlook, check about the following topics: out the online Help in...
Page 250: Related Topics
Related topics Support If you’re having problems Click a link below to learn about these related topics: with Tasks or with anything else on your handheld, go to www.palmOne.com/intl/ VersaMail Sending tasks as attachments to email messages support. ™ Sharing •...
Page 251: Chapter 12: Writing Memos
CHAPTER 12 Writing Memos In this chapter Your handheld contains applications for storing the most common types of Creating a memo information: contact names and Viewing and editing a memo numbers, appointments, and so on. Memos is the tool to use for capturing Moving memos in your memos list information that is meaningful to you...
Page 252: Creating A Memo
CHAPTER 12 Writing Memos Creating a memo In the Memos list, you can also just start writing to create a new memo. Go to Applications and select Memos The first letter is automatically capitalized. Create a memo: Use Phone Lookup to a.
Page 253: Viewing And Editing A Memo
CHAPTER 12 Writing Memos Viewing and editing a memo The Memos list shows the first line of each memo, so make sure that Go to Applications and select Memos first line is something you will recognize. Did You Know? View or edit the memo: You can connect your a.
Page 254: Moving Memos In Your Memos List
CHAPTER 12 Writing Memos Moving memos in your memos list Did You Know? ® If you use Palm Desktop You can move memos up or down in your memos list. For example, you might want to keep all software for memos on a certain topic grouped together.
Page 255: Deleting A Memo
CHAPTER 12 Writing Memos Deleting a memo Need to retrieve that holiday recipe you stored? If you save an Go to Applications and select Memos archive copy of your deleted memos, you can refer to them later by importing them. Open the Delete Memo dialog box: a.
Page 256: Working With Memos On Your Computer
CHAPTER 12 Writing Memos Working with Memos on your computer (Windows) If you chose to Use Memos on your computer to view and manage the memos you create on your handheld. synchronize with ® Check out the online Help in Palm Desktop software to learn how to use Memos on your Microsoft Outlook, check computer.
Page 257: Related Topics
Writing Memos Related topics Support If you’re having problems Click a link below to learn about these related topics: with Memos or with anything else on your handheld, go to www.palmOne.com/intl/ Moving • Opening applications support. Around • Using menus Entering...
Page 258: Chapter 13: Writing Notes In Note Pad
CHAPTER 13 Writing Notes in Note Pad In this chapter Need to jot down a phone number or a reminder to yourself? Avoid fumbling Creating a note for scraps of paper, and write Viewing and editing a note important reminders in Note Pad. You can use Note Pad to do everything you Deleting a note might do with a piece of paper and a...
Page 259: Creating A Note
CHAPTER 13 Writing Notes in Note Pad Creating a note [ ! ] Before You Begin Make sure full-screen writing is turned off. You cannot create or edit Press the Note Pad button. notes in Note Pad when full-screen writing is on. Create a note: Category box Select the pen selector to...
Page 260: Choosing The Pen And Paper (Background) Colors
CHAPTER 13 Writing Notes in Note Pad Choosing the pen and paper (background) colors Press the Note Pad button. Open the Select Colors dialog box: a. Select Done to display the Note Pad list. b. Open the menus. c. Select Options, and then select Preferences. d.
Page 261: Setting An Alarm
CHAPTER 13 Writing Notes in Note Pad Setting an alarm Change the alarm sound To use a note as a reminder, set an alarm for that note. by opening the Options menu, selecting Preferences, and then Press the Note Pad button.
Page 262 CHAPTER 13 Writing Notes in Note Pad You can also open the Set Set the alarm: Alarm dialog box by selecting a note and a. Open the menus. tapping the right edge of the screen next to the b. Select Options, and then select Alarm. note title.
Page 263: Viewing And Editing A Note
CHAPTER 13 Writing Notes in Note Pad Viewing and editing a note Sort the Note Pad list alphabetically, by date, or manually. Open the Press the Note Pad button. Options menu, select Preferences, and then select the Sort by pick list. Open the note: If you sort manually, you can rearrange the list by...
Page 264: Deleting A Note
CHAPTER 13 Writing Notes in Note Pad Deleting a note You can also delete a note by opening the Record menu and selecting Press the Note Pad button. Delete Note. Want to get rid of those Open the note: deletion confirmation a.
Page 265: Working With Note Pad On Your Computer
CHAPTER 13 Writing Notes in Note Pad Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your ® handheld. Check out the online Help in Palm Desktop software to learn how to use Note Pad on your computer.
Page 266: Related Topics
Click a link below to learn about these related topics: with Note Pad or with anything else on your handheld, go to Moving • Opening applications www.palmOne.com/intl/ Around support. • Using menus ™ Sharing • Beaming notes to other Palm Powered devices ®...
Page 267: Chapter 14: Making Bluetooth Wireless Connections
CHAPTER 14 Making Bluetooth Wireless Connections In this chapter Your handheld helps keep your world organized by storing contact What can I do with the built- information and documents, recording ® in Bluetooth wireless technology? appointments, and so on. Now your handheld can actually connect you to Entering basic Bluetooth settings...
Page 268: What Can I Do With The Built-In Bluetooth
Internet. For a list of compatible phones, go to http://www.palmOne.com/us/support/downloads/phonelink.html. [ ! ] Before You Begin Reduce cable clutter by synchronizing wirelessly.
Page 269: What Is Device Discovery
CHAPTER 14 Making Bluetooth Wireless Connections What is device discovery? Discovery is the process in which your handheld searches for other Bluetooth devices within its range (approximately thirty feet). As each device is discovered, it shows up in your Discovery Results.
Page 270: Entering Basic Bluetooth Settings
CHAPTER 14 Making Bluetooth Wireless Connections Entering basic Bluetooth settings Key Term Discoverable Setting that allows other devices to find and connect with Go to Favorites and select Bluetooth your handheld using Bluetooth wireless technology. If your Enter the basic Bluetooth handheld is not settings: discoverable, other...
Page 271: Setting Up A Bluetooth Phone Connection
Go to http:// You can form a trusted pair between your handheld and your mobile phone. Once you have set up www.palmOne.com/us/ the trusted pair connection, you automatically connect to your phone when you want a Bluetooth support/downloads/ connection.
Page 272 If the phone does not appear on the list, check for phone compatibility at phone is prepared to http://www.palmOne.com/us/support/downloads/phonelink.html. make a Bluetooth b. The Connection Setup screen displays all Bluetooth phones within range. connection. See the...
Page 273 CHAPTER 14 Making Bluetooth Wireless Connections Key Term Passkey Like a Enter a passkey: password, the passkey is a security measure. a. Enter a passkey number. This Connections can happen can be any number you only between your choose; it does not, for handheld and a device example, have to be a that has the same...
Page 274 CHAPTER 14 Making Bluetooth Wireless Connections Key Term GPRS Acronym for Determine if you want to be set General Packet Radio up with a network: Service, a method of sending information • Select Yes to begin network wirelessly at high speeds. setup.
Page 275 CHAPTER 14 Making Bluetooth Wireless Connections Contact your ISP if you If you selected Yes in step 7: are not sure about one or more of the items to enter a. Select the pick lists and select in step 8. the correct information for your cellular carrier.
Page 276: Accessing Email And The Web With Bluetooth
CHAPTER 14 Making Bluetooth Wireless Connections Accessing email and the web with Bluetooth After you set up a connection with a mobile phone, you can send and receive email or browse the web wirelessly using this connection. NOTE Bluetooth functionality must be turned on if you want to use wireless features. You must also set up an email account on your handheld before you can send or receive email messages.
Page 277 CHAPTER 14 Making Bluetooth Wireless Connections Key Term Service Way of Connect to your phone: connecting to a mobile phone to send a. Select the Network Service pick list and select the service that you want to information wirelessly, use to connect to the Internet. If you set up a phone connection, the name of for example, through a the service you configured is listed.
Page 278: Setting Up A Connection For Bluetooth Synchronization
CHAPTER 14 Making Bluetooth Wireless Connections Setting up a connection for Bluetooth synchronization After the first time you set WINDOWS ONLY up a connection and wirelessly synchronize with a computer, you can synchronize with that Go to Favorites and select Bluetooth computer at any time by choosing its device name from the Service pick list...
Page 279 CHAPTER 14 Making Bluetooth Wireless Connections ® To open HotSync Select a computer and select OK. Manager on your computer in the onscreen The Discovery icon instructions (see step 4 in appears to indicate that the this procedure), click the discovery process is active.
Page 280 CHAPTER 14 Making Bluetooth Wireless Connections MAC ONLY Go to Applications and select Prefs Open the Edit Connection screen: a. From the Communications Preferences list, select Connection. b. Select New. Set up the connection to your computer: a. Enter a name for the connection, such as BT to Mac.
Page 281 CHAPTER 14 Making Bluetooth Wireless Connections Just as it is safer to use Cont’d. d. Make sure the computer is ready to accept a Bluetooth connection. different personal identification numbers NOTE See the documentation included with the computer for information on (PINs) for different bank how to prepare it to accept a Bluetooth connection.
Page 282 CHAPTER 14 Making Bluetooth Wireless Connections Synchronize your handheld with your computer: a. Go to Applications and select HotSync b. Make sure that Local is selected, and select the connection you created in step 3 from the pick list. c. Select HotSync Done Now you can easily synchronize with your computer wirelessly.
Page 283: Setting Up A Connection To A Bluetooth Network
CHAPTER 14 Making Bluetooth Wireless Connections Setting up a connection to a Bluetooth network [ ! ] Before You Begin You must get the passkey, username, and password for the LAN from the Go to Favorites and select Bluetooth system administrator. Key Term LAN Acronym for local Open the PC Setup dialog box:...
Page 284 CHAPTER 14 Making Bluetooth Wireless Connections Create a trusted connection. a. Select Yes to add the LAN as a trusted device. b. Select Next. c. Enter the passkey number for the LAN and select OK. Enter the username and password for the LAN and select Next.
Page 285: Creating Trusted Devices
CHAPTER 14 Making Bluetooth Wireless Connections Creating trusted devices Did You Know? When your handheld and After you have set up your phone and computer as trusted devices, you may want to set up other Bluetooth are on and the trusted devices, such as a friend’s handheld.
Page 286 CHAPTER 14 Making Bluetooth Wireless Connections You can delete a trusted Enter the same passkey on your handheld and the other device and select OK. device or view the details [ ! ] IMPORTANT Some Bluetooth devices have a built-in passkey; others about a trusted device, enable you to choose the passkey;...
Page 287: Setting Advanced Bluetooth Features
CHAPTER 14 Making Bluetooth Wireless Connections Setting advanced Bluetooth features If the remote device name These advanced settings are used in special circumstances. has changed, disabling and then enabling the device name cache forces Storing recently found device names your handheld to retrieve When you enable or disable the device name cache you control whether or not your handheld the new device name.
Page 288: Allowing Your Handheld To Wake Up When It Is Turned Off
CHAPTER 14 Making Bluetooth Wireless Connections Allowing your handheld to wake up when it is turned off You can set your handheld to receive information through Bluetooth connections when your handheld is turned off. The radio remains on, but your device is not discoverable. For another Bluetooth device or application to wake up your handheld, it must know your device name.
Page 289: Related Topics
Moving • Opening applications handheld, go to Around www.palmOne.com/intl/ • Using menus support Synchronizing Synchronizing your handheld with your desktop PC Contacts Connecting to telephone numbers in your list of contacts VersaMail Sending and receiving email messages wirelessly using your handheld’s...
Page 290: Chapter 15: Sending And Receiving Email Messages
CHAPTER 15 Sending and Receiving Email Messages In this chapter You already know how efficient email is for staying in touch with personal Upgrading an existing email and business contacts. Now the account ® VersaMail application brings you a About email accounts new level of convenience: email on the Creating an account go.
Page 291: Upgrading An Existing Email Account
CHAPTER 15 Sending and Receiving Email Messages Upgrading an existing email account If you have already used the VersaMail application on a different handheld and have kept your old username, you can upgrade your existing email account for use on your new handheld. Synchronize your new handheld with your computer.
Page 292: About Email Accounts
CHAPTER 15 Sending and Receiving Email Messages About email accounts [ ! ] Before You Begin Before you can set up an The VersaMail application is software that lets you access email on your handheld from an email account on your account with an email provider (such as Earthlink or Yahoo!) or from your corporate email handheld, you must do account.
Page 293: Using A Corporate Email Account
If your company has a Bluetooth network located behind the corporate firewall, or if you are using an 802.11b (also called Wi-Fi) SDIO card (go to www.palmOne.com/intl to check on the availability of these cards) in your handheld and your company has an 802.11b network located behind the corporate firewall, you may not need to set up a VPN to access your corporate email account.
Page 294: Vpns
CHAPTER 15 Sending and Receiving Email Messages Incoming and outgoing mail server settings Check with your company’s system administrator to obtain these settings. With a corporate email account, you may be able to access the following types of mail servers, among others: •...
Page 295: Creating An Account
CHAPTER 15 Sending and Receiving Email Messages Creating an account The steps for creating an account are different depending on how you plan to send and receive email: Wireless only If you plan only to send and receive email wirelessly from your handheld, set up the account on your handheld by following the procedures presented later in this chapter.
Page 296: Setting Basic Account Options
CHAPTER 15 Sending and Receiving Email Messages Setting basic account options Go to Favorites and select VersaMail Open the Account Setup screen: a. Open the menus. b. Select Accounts, and then select Account Setup. c. Select New. Continued Tungsten™ E2 Handheld...
Page 297 CHAPTER 15 Sending and Receiving Email Messages Key Term Protocol Settings your Enter the basic account information: email provider uses to receive email messages. a. In the Account Name field, enter Most providers use the a descriptive name. Post Office Protocol (POP);...
Page 298 CHAPTER 15 Sending and Receiving Email Messages Your username is usually Enter the account username and the part of your email password: address appearing before the @ symbol, not your a. Enter the username you use entire email address. to access your email. Check with your ISP if you b.
Page 299 CHAPTER 15 Sending and Receiving Email Messages Do one of the following: Finish setup Select Done to finish setup and go to the Inbox of the account you set up, where you can begin getting and sending email. Set additional mail options Select Next to set advanced mail options.
Page 300: Setting Advanced Mail Options
CHAPTER 15 Sending and Receiving Email Messages Setting advanced mail options Did You Know? The POP protocol does not support retrieval of unread mail only from the Set mail retrieval server options for a POP or IMAP account: server. If you have a POP POP accounts IMAP accounts email account, the...
Page 301 CHAPTER 15 Sending and Receiving Email Messages Cont’d. Port Number The port number setting defaults to 110 for POP and to 143 for IMAP servers. You may need to change the port number if you choose to retrieve incoming mail over a secure connection (see the next item). If you are not sure about the correct port number, check with your system administrator.
Page 302 CHAPTER 15 Sending and Receiving Email Messages Set outgoing mail options: a. Select any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith. ” Reply To Address Enter the email address that you want recipients to see and reply to on your email messages, only if this is different from the email address from which you are...
Page 303 CHAPTER 15 Sending and Receiving Email Messages Use a signature to add Add a signature: your name and phone number to all outgoing a. Check the Attach Signature to messages. messages box, and then enter the text of the signature. b.
Page 304: Testing Your New Account
CHAPTER 15 Sending and Receiving Email Messages If you need to enter new Set additional outgoing mail options: authentication information, enter your a. Select any of the following: username, tap the Password box, enter a Port Number The default is 25, the port number most SMTP servers password, and then use.
Page 305: Managing Email Accounts
CHAPTER 15 Sending and Receiving Email Messages Managing email accounts After you create an account, you can edit or delete it, or customize the account by adding ESMTP authentication, selecting a specific service to connect to your network, and more. Editing an email account Select the account you want to edit:...
Page 306: Deleting An Email Account
CHAPTER 15 Sending and Receiving Email Messages Deleting an email account Synchronize your When you delete an account in the VersaMail application, the account is removed from your handheld with your handheld. The account still exists on the server. For example, deleting your Yahoo! account from computer to free up the the VersaMail application deletes the account only from your handheld.
Page 307: Selecting A Different Service For An Email Account
CHAPTER 15 Sending and Receiving Email Messages Selecting a different service for an email account When you set up a phone connection on your handheld, you pair each connection with a network service. You also select one of these services to be the default for all network activity on your handheld, including sending and receiving email.
Page 308 CHAPTER 15 Sending and Receiving Email Messages If there is an existing Open the Account Details dialog service connection, it is box: disconnected and the new connection is a. From the Inbox of the account initiated. The VersaMail you want to switch, select Get application sends and Mail.
Page 309: Adding Esmtp To An Account
CHAPTER 15 Sending and Receiving Email Messages Adding ESMTP to an account Some services require ESMTP authentication to validate your username and password on an SMTP server. If you aren’t sure if your ISP or web email provider supports ESMTP , check with your email provider.
Page 310 CHAPTER 15 Sending and Receiving Email Messages If you need to enter new Add ESMTP: authentication information, enter your a. On the Mail Servers screen username, tap the (see step 1), select Details. Password box, enter a b. Select the Options pick list, and password, and then then select Advanced Outgoing.
Page 311: Getting And Reading Email
CHAPTER 15 Sending and Receiving Email Messages Getting and reading email Did You Know? You can set up your You can choose to see only the subject of your email (which includes message size, sender, and handheld to subject), so that you can decide if you want to download the entire message. Or you can choose to automatically check for get the entire message for all of your incoming email.
Page 312: Getting Email Messages
CHAPTER 15 Sending and Receiving Email Messages Getting email messages If you have set up the account to synchronize email on your handheld Go to Favorites and select VersaMail with email on your computer only, you must synchronize your Choose whether to get message subjects only or full messages: handheld with your computer to download a.
Page 313 CHAPTER 15 Sending and Receiving Email Messages For IMAP accounts, you [ & ] OPTIONAL Select advanced have the option of options for getting email: synchronizing IMAP folders from the Get Mail a. Select Details, and then select Options dialog box. With any of the following: wireless IMAP folder •...
Page 314: Auto Get Mail With Notification
CHAPTER 15 Sending and Receiving Email Messages Auto get mail with notification Did You Know? If more than one You can set up the VersaMail application to automatically get new email messages and download them to your handheld with the auto get feature. scheduled auto get happens at the same time If auto get downloads any new messages, your handheld lets you know with a blinking light or a...
Page 315 CHAPTER 15 Sending and Receiving Email Messages You should perform a Select Auto Get Mail for a given manual get mail after account: setting up a scheduled auto get. Then only new a. From the Inbox or on another messages are retrieved folder screen, open the during auto get.
Page 316: Auto Get Notifications
CHAPTER 15 Sending and Receiving Email Messages [ & ] OPTIONAL Select Get Mail. Done Auto get notifications The auto get mail feature provides three types of alerts when and after it gets messages: Status messages Depending on the connection type, a series of status messages may appear during the auto get connection and mail retrieval process.
Page 317: Setting Notification Options
CHAPTER 15 Sending and Receiving Email Messages Setting notification options Did You Know? Any custom sound you You can choose a sound—such as a bird, a phone, or an alarm—to let you know when new email install on your handheld arrives.
Page 318: Viewing And Using The Reminders Screen
CHAPTER 15 Sending and Receiving Email Messages Viewing and using the Reminders screen The Reminders screen on your handheld shows info about new email messages. It also shows alerts from other applications, such as Calendar appointments. To view the Reminders screen, tap the blinking asterisk when it appears in the upper-left corner of any screen.
Page 319: Auto Get Mail Retries
CHAPTER 15 Sending and Receiving Email Messages If auto get discovers new messages but then fails for any reason, the Reminders screen shows the account name and an error message. You can select the error message or open the VersaMail application for that account for more detailed information on the failed auto get.
Page 320: Resource Issues With Auto Get Mail
CHAPTER 15 Sending and Receiving Email Messages Resource issues with auto get mail The auto get mail feature can cause the following resource constraints: Decreased battery life If you set the auto get interval for more often than once per hour, your handheld’s battery charge may drain more quickly, and you may need to recharge the battery more frequently.
Page 321: Reading Email Messages
CHAPTER 15 Sending and Receiving Email Messages Reading email messages If you use the 5-way To read email, select the email message in the Inbox or the folder where the message is located. navigator to select and open a message, press Center after reading the Select to read message to close it and...
Page 322: Selecting Whether To Receive Messages As Html Or Plain Text
CHAPTER 15 Sending and Receiving Email Messages Selecting whether to receive messages as HTML or plain text By default, the VersaMail application is set to receive mail in HTML format. This means that any email messages sent as HTML are displayed on your handheld with basic HTML formatting intact, including the following: •...
Page 323 CHAPTER 15 Sending and Receiving Email Messages Open VersaMail Preferences: a. Open the menus. b. Select Options, and then select Preferences. Select message format: a. Select the Receive Format pick list, and then select HTML or Plain Text. The default is HTML.
Page 324: Customizing The Font Of Messages You Are Reading
CHAPTER 15 Sending and Receiving Email Messages Customizing the font of messages you are reading Did You Know? The font settings you You can change the font, size, or style of incoming messages to make them easier to read. choose apply to all incoming messages, not just the current one.
Page 325: Sending An Email Message
CHAPTER 15 Sending and Receiving Email Messages Sending an email message If you set up the account to synchronize email on your handheld with email Go to Favorites and select VersaMail on your computer only, you must synchronize so that messages you compose on your Open a new message: handheld can be sent out...
Page 326 CHAPTER 15 Sending and Receiving Email Messages Subjects longer than one Address and compose your message: line are shown on a single line with an ellipsis a. Enter the recipient’s email symbol to the right of the address by entering it directly, subject line.
Page 327: Entering An Address Directly In The To Field
CHAPTER 15 Sending and Receiving Email Messages Entering an address directly in the To field You can’t see the whole list of addresses in a field if the list is longer than On the New Message screen, tap or navigate to the To field. two lines.
Page 328: Entering An Address Using Contacts
CHAPTER 15 Sending and Receiving Email Messages Entering an address using Contacts Did You Know? Addresses longer than You can enter a recipient’s address by using the Lookup screen to select the address. The names one line are shown on a and addresses on the Lookup screen come from Contacts.
Page 329: Entering An Address Using Smart Addressing
CHAPTER 15 Sending and Receiving Email Messages Entering an address using Smart Addressing Smart Addressing is Smart Addressing completes a recognized email address. Smart Addressing automatically fills in turned on by default. To fields when the recipient’s name and email address are in your Contacts list. turn off Smart Addressing, open the Options menu, select...
Page 330: Attaching A Personal Signature
CHAPTER 15 Sending and Receiving Email Messages Attaching a personal signature You can attach a personal signature, with info like your company’s address and fax and telephone numbers, to the bottom of all messages you send. Open the VersaMail Preferences: a.
Page 331: Send Retry
CHAPTER 15 Sending and Receiving Email Messages Send retry Did You Know? Send retry doesn’t work If a send attempt fails for any reason after you select Send (for example, your handheld is out of for VPN or SSL range, or the application cannot connect to the mail server), you can choose to have the connections, or for application move the message to the Outbox and keep trying to send the message every 30 minutes, a maximum of three times.
Page 332: Outbox Icons In The Versamail Application
CHAPTER 15 Sending and Receiving Email Messages Outbox icons in the VersaMail application If you perform a soft reset The icons to the left of a message in the Outbox show the message’s status. or synchronize during Message is waiting either to be manually sent or to be sent during the next send retry. You send retry, the retry can edit, move, or delete a message in this state.
Page 333: Working With Email Folders
CHAPTER 15 Sending and Receiving Email Messages Working with email folders By default, the VersaMail application displays the messages in a given account’s Inbox folder. You can easily view the messages in a different folder. You can also customize the appearance of the message list in your email folders, move messages between folders, and create and edit folders.
Page 334: Customizing The Appearance Of The Message List
CHAPTER 15 Sending and Receiving Email Messages Customizing the appearance of the message list The customization You can change display options on the message list, as well as the size of columns in the list. options you choose apply NOTE to all email folders, not You can change column size for one-line message view only.
Page 335 CHAPTER 15 Sending and Receiving Email Messages Select OK. If you selected one-line summary view in step 2, change the size of columns in the message list: a. Tap the column divider. Column divider b. Drag the column divider to change the width of the column.
Page 336: Moving Messages Between Folders
CHAPTER 15 Sending and Receiving Email Messages Moving messages between folders You can use the 5-way to You can move one or more email messages between folders. move a single message. Select the message you want to move, press Right In the Inbox or on another folder to open the Message screen, select the folder pick list...
Page 337: Creating And Editing Mail Folders
CHAPTER 15 Sending and Receiving Email Messages Move multiple messages: a. Tap to the left of the icon for each message you want to move. A checkmark appears next to each selected message. b. Tap a message icon next to a selected message, and then select Move To on the list.
Page 338 CHAPTER 15 Sending and Receiving Email Messages Select any of the following: a. To create a new folder, select New, and then enter the new folder name. b. To rename a folder, select the folder name from the list on the screen, select Rename, and then enter the new folder name.
Page 339: Working With Email Messages
CHAPTER 15 Sending and Receiving Email Messages Working with email messages Did You Know? You can forward email When you receive an email message, you can reply to it or forward it to someone else. You can messages from any also open web addresses (URLs) within messages.
Page 340 CHAPTER 15 Sending and Receiving Email Messages Replying to an email message Did You Know? Replies are always sent as You can reply to an email message as you are reading it, or you can start the reply when you are viewing messages in the message list.
Page 341: Deleting A Message
CHAPTER 15 Sending and Receiving Email Messages Working with URLs Did You Know? Email addresses appear You can tap a URL in a received message to view the web page or file associated with the URL. Tapping the URL opens your handheld’s web browser to view the page or file. in the form “username@ mailservice.com”...
Page 342: Deleting Old Messages
CHAPTER 15 Sending and Receiving Email Messages To delete messages on Delete the message or messages: the server when you empty the trash on your a. Open the menus. handheld, select the b. Select Delete from the Message menu. Delete Msgs on Server setting in the VersaMail c.
Page 343 CHAPTER 15 Sending and Receiving Email Messages Messages you delete Choose settings for deleting old from a folder move to the messages: Trash folder and remain there until you empty the a. Select the Folder pick list, and trash. then select the folder that contains the messages you want to delete.
Page 344: Emptying The Trash
CHAPTER 15 Sending and Receiving Email Messages Emptying the trash You can set a preference When you delete a message, it moves to the Trash folder. Deleted email accumulates in the Trash to automatically empty folder and takes up space on your handheld. To increase memory, you should empty the trash regularly.
Page 345: Setting The Trash To Be Emptied Automatically
CHAPTER 15 Sending and Receiving Email Messages Setting the trash to be emptied automatically Did You Know? By default, Auto-Empty Mail from Trash is selected, and the time Open the VersaMail Preferences: interval is set at Older a. Open the menus. Than 1 Week.
Page 346: Marking Messages As Read Or Unread
CHAPTER 15 Sending and Receiving Email Messages Marking messages as read or unread Did You Know? In one-line view, read When you select a message to read it, it is automatically marked as read. You can also manually messages appear in plain mark messages as read or unread.
Page 347 CHAPTER 15 Sending and Receiving Email Messages Selecting Both and then For IMAP accounts only, select one OK also processes any of the following: other pending actions on the server, such as To mark the messages as read or deleting messages not unread on your handheld only Select Handheld.
Page 348: Working With Attachments
Open these files in the Documents application on your handheld. Graphics files (JPG, BMP , TIF, GIF) Open these files in the palmOne™ Media application on your handheld. Other application files For other types of application files, your handheld may contain a viewer that allows other applications to pass it a file for viewing.
Page 349: Working With A Downloaded Attachment
CHAPTER 15 Sending and Receiving Email Messages PRC (PRC) This is a Palm OS® application that you can install and run on your handheld. Because downloading PDB (PDB) This is a file that works with specific Palm OS applications. large messages can consume handheld ZIP (ZIP) These are compressed files that contain other types of files, for example, text files or resources, the VersaMail...
Page 350 CHAPTER 15 Sending and Receiving Email Messages Did You Know? You can save any type of Tap the red paper clip icon in the Paper clip icon attached file, regardless upper-right corner. If the of file type. attachment is not downloaded, a paper clip icon doesn’t appear even though the message was sent with an attachment.
Page 351 CHAPTER 15 Sending and Receiving Email Messages Cont’d. Palm OS application or database file (PRC or PDB) Select the name of the attachment you want, and then select Install. The file is installed automatically. Compressed Zip file Select the name of the attachment you want, and then select Unzip.
Page 352: Downloading Large Attachments
CHAPTER 15 Sending and Receiving Email Messages Downloading large attachments When you see both a red Downloading and viewing a message with a single attachment that exceeds your maximum paper clip icon and the message size, or a message with multiple attachments whose total size exceeds your maximum More button in the message size, requires some extra steps.
Page 353: Attaching Files
CHAPTER 15 Sending and Receiving Email Messages If you open a message To download multiple attachments whose total size exceeds the maximum from the Drafts folder, message size: you must first select Edit before you can add an a. On the message screen, tap the red paper clip icon. attachment.
Page 354 CHAPTER 15 Sending and Receiving Email Messages Did You Know? You can attach any file Open the Attachments screen: type from an expansion a. On the message screen, open the menus. card. b. Select Options, and then select Attachment. Did You Know? If you select Files on Card, the VersaMail application Attach the file:...
Page 355: Attaching Photos And Videos
CHAPTER 15 Sending and Receiving Email Messages Attaching photos and videos To attach a photo or video from an expansion card, select the card name from Open the Attachments screen: the Album pick list. a. On the message screen, open the menus. b.
Page 356: Synchronizing Email On Your Handheld With Email On Your Computer
CHAPTER 15 Sending and Receiving Email Messages Synchronizing email on your handheld with email on If you are synchronizing your computer an account with Microsoft Outlook on your WINDOWS ONLY computer, you must also To manage your email on your computer as well as on your handheld, you can synchronize an set Outlook as your email account on the handheld with an email application on the desktop.
Page 357: Setting Up An Account On Your Handheld
CHAPTER 15 Sending and Receiving Email Messages Setting up an account on your handheld If you plan both to send and receive email wirelessly from your handheld and to synchronize email on your handheld with email on your computer, you must set up the email account on your handheld.
Page 358 CHAPTER 15 Sending and Receiving Email Messages Did You Know? An active account is an Select Synchronize Active Accounts. account you’ve set up for synchronization. Check the box Enable Informational Logging if you want the HotSync® log to record information, such as errors encountered, about the conduit during...
Page 359: Setting Synchronization Options For Your Email Account
CHAPTER 15 Sending and Receiving Email Messages Setting synchronization options for your email account Read the Setup Notes box NOTE If you have already set up an account on your handheld and have synchronized your for helpful setup handheld with your computer, many of the synchronization options are already filled in. information or error messages.
Page 360 CHAPTER 15 Sending and Receiving Email Messages Select synchronization options: a. Check the box to include this account when you synchronize. [ ! ] IMPORTANT You must check this box; otherwise, the account cannot be synchronized. b. Select your mail client synchronization options. Click Save on the toolbar to save the settings for this account.
Page 361: Setting Mail Client Synchronization Options
CHAPTER 15 Sending and Receiving Email Messages Setting mail client synchronization options If you select Direct IMAP Select the mail client to use for synchronization based on the type of account, mail client, or for Lotus Notes connection you use. Use the following criteria to determine which client to select. synchronization, you NOTE The mail client you select in the pick list may not be the one you use on your computer.
Page 362 CHAPTER 15 Sending and Receiving Email Messages If you want to synchronize to a local mail file instead of a server mail file, check the Synchronize to local (replicated) mail file box. You must do all of the following to synchronize to a local mail file: The conduit does not support SSL for accounts •...
Page 363: Setting Microsoft Outlook As Your Default Email Program
CHAPTER 15 Sending and Receiving Email Messages Setting Microsoft Outlook as your default email program Make sure your To synchronize Microsoft Outlook 97/98/2000/XP with a VersaMail email account, you must set username and password Microsoft Outlook as the default email handler. You must check your username and password. are set up correctly within Outlook.
Page 364: Setting Advanced Email Synchronization Options
CHAPTER 15 Sending and Receiving Email Messages Setting advanced email synchronization options For each email account you set up on your handheld, you can set options for synchronizing email on your handheld with email on your computer. You can also synchronize email folders on your handheld with folders on your computer.
Page 365 CHAPTER 15 Sending and Receiving Email Messages Cont’d. c. Enter the synchronization options you want: Maximum message size (KB) Enter the maximum message size that can be synchronized from your computer to your handheld—from 1 to 5000KB (5MB). The smaller the maximum size, the faster the synchronization, but any messages over that size are cut.
Page 366 CHAPTER 15 Sending and Receiving Email Messages Did You Know? You can synchronize your Cont’d. Days To Synchronize Mail Set how many days’ worth of email should be Outbox, Sent, Trash, and synchronized. Select 0 to synchronize all email in the Inbox during the next any other folders you synchronization.
Page 367 CHAPTER 15 Sending and Receiving Email Messages [ & ] OPTIONAL You can synchronize email folders. This means that any changes you make to a folder on your handheld—for example, creating a new folder or moving messages between folders—are automatically updated in the mail client on your computer, and vice versa.
Page 368: Account Information Screens
CHAPTER 15 Sending and Receiving Email Messages Account information screens Two screens in the VersaMail conduit provide summary information on your accounts: Account Overview The Account Overview screen indicates whether the account is active; whether the account has been synchronized and, if so, the last synchronization date; the mail client for this account;...
Page 369: Versamail Conduit Shortcuts
CHAPTER 15 Sending and Receiving Email Messages To view the Handheld Settings Overview screen, under the selected account name, click Handheld Settings. VersaMail conduit shortcuts You can use the icons on the toolbar to perform certain tasks quickly, such as saving account configuration settings.
Page 370: Excluding One Or More Accounts During Synchronization
CHAPTER 15 Sending and Receiving Email Messages Excluding one or more accounts during synchronization Select Set Selection As ® By default, HotSync Manager is set to synchronize all accounts you configure in the conduit each Default to apply the time you synchronize. You can choose to exclude a specific account from synchronization, or to options you selected each exclude all email accounts.
Page 371: Using Ssl With The Conduit
CHAPTER 15 Sending and Receiving Email Messages Using SSL with the conduit When you set up an email account, you can choose to use a secure connection (Secure Sockets Layer, or SSL) for sending and receiving email messages. The VersaMail conduit supports SSL when synchronizing with an email account only if that account uses Outlook, Outlook Express, or Eudora.
Page 372: Setting Preferences For Getting, Sending, And Deleting Email
CHAPTER 15 Sending and Receiving Email Messages Setting preferences for getting, sending, and deleting email Because mailboxes on the server usually have size restrictions, it is a Open the VersaMail Preferences: good idea to delete a. In the Inbox or on another folder screen, open the menus. messages on the server regularly.
Page 373 CHAPTER 15 Sending and Receiving Email Messages Cont’d. Download Attachments Causes files attached to email to be automatically downloaded to your handheld. Attachments that exceed the maximum message size cannot be downloaded. Receive Format Lets you retrieve messages in HTML or plain text format. If you choose HTML, any messages sent to you in HTML format are displayed with basic HTML formatting intact.
Page 374: Adding Or Updating A Contact Directly From A Message
CHAPTER 15 Sending and Receiving Email Messages Adding or updating a contact directly from a message You can also update an You can add an email address in Contacts directly from the body of a received email message. existing Contacts record with a new email address, or create a second Open the Add Contact dialog box:...
Page 375: Creating And Using Filters
CHAPTER 15 Sending and Receiving Email Messages Creating and using filters Create a filter, for Filters provide efficient ways to manage email retrieval and storage. When you select Get Mail or Get & Send, filters determine which email messages are downloaded to your handheld and in example, so that which folder the downloaded messages are stored.
Page 376 CHAPTER 15 Sending and Receiving Email Messages Did You Know? Filters you create on your Enter the filter information: handheld also apply when you synchronize a. Enter a short description of the email on your handheld filter in the Name field. with email on your b.
Page 377: Turning Filters On And Off
CHAPTER 15 Sending and Receiving Email Messages Turning filters on and off Filters that are turned on A filter that is turned on applies to all subsequent downloads of email until you deselect it. More execute in the order in than one filter can be in effect at once.
Page 378 CHAPTER 15 Sending and Receiving Email Messages Turn filters on or off: a. Select the pick list in the upper-left corner and select one of the following: Connected Applies a filter to messages downloaded to your handheld over a network connection.
Page 379: Editing Or Deleting A Filter
CHAPTER 15 Sending and Receiving Email Messages Editing or deleting a filter Edit a filter to change either its name or any of its criteria. Select the folder to edit or delete: a. In the Inbox or on another folder screen, open the menus. b.
Page 380: Managing Settings For Incoming And Outgoing Mail
CHAPTER 15 Sending and Receiving Email Messages Managing settings for incoming and outgoing mail You can configure advanced mail settings such as server information, incoming and outgoing mail server options, and more, for each email account. Select the account whose settings you want to manage: a.
Page 381 CHAPTER 15 Sending and Receiving Email Messages Your username is On the Mail Servers screen, do typically the first part of any of the following: your email address, which appears before the Protocol Select the Protocol pick @ symbol. list, and then select POP or IMAP . Did You Know? Username Enter a new username.
Page 382 CHAPTER 15 Sending and Receiving Email Messages Manage address and server settings: a. On the Mail Servers screen, select Details. b. Select the Options pick list, and then select Address/Servers. c. Do any of the following: Email Address Enter the email address of the account you are accessing, such as examplename@yahoo.com.
Page 383 CHAPTER 15 Sending and Receiving Email Messages Did You Know? The POP protocol does Manage incoming mail server settings: not support retrieval of unread mail only from the a. On the Mail Servers screen, select Details. server. If you have a POP email account, the b.
Page 384 CHAPTER 15 Sending and Receiving Email Messages Advanced incoming mail Manage advanced incoming mail server settings: options are different depending on the a. On the Mail Servers screen, select Details. connection type you selected and the server b. Select the Options pick list, and then select Advanced Incoming. protocol: POP or IMAP .
Page 385 CHAPTER 15 Sending and Receiving Email Messages If you are using the Cont’d. Deleted Mail (IMAP only) Stores deleted email in the folder you specify on the VersaMail conduit and server. have an IMAP account, you must configure the Sent Mail (IMAP only) Shows the name of your Sent Mail folder on the outgoing mail settings to server.
Page 386 CHAPTER 15 Sending and Receiving Email Messages Cont’d. c. Do any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith. ” Reply To Address Enter the email address that you want recipients to see and reply to on your email messages, only if it is different from the email address from which you are sending the message.
Page 387 CHAPTER 15 Sending and Receiving Email Messages If you need to enter new Manage advanced outgoing mail server (SMTP) settings: authentication information, enter your a. On the Mail Servers screen, select Details. username, tap the Password box, enter a b. Select the Options pick list, and then select Advanced Outgoing. password, and then select OK.
Page 388 CHAPTER 15 Sending and Receiving Email Messages Cont’d. My server requires authentication (ESMTP) Check this box if the outgoing server (SMTP) requires ESMTP authentication. Check with your system administrator before selecting this option. If you select this option, username and password fields appear. These fields are already filled in based on the account information you entered previously.
Page 389: Adding Apop To An Account
CHAPTER 15 Sending and Receiving Email Messages Adding APOP to an account If you aren’t sure if your To encrypt your username and password when they travel over the network, some services ISP or web email provider require APOP to work properly, while others do not work properly if APOP is used. APOP works supports APOP , check only with accounts that use the POP protocol.
Page 390: Setting Advanced Account Preferences
CHAPTER 15 Sending and Receiving Email Messages Setting advanced account preferences Any advanced preferences you set are account-specific; they Open the Advanced Preferences screen: apply only to the account a. In the Inbox or on another folder screen, open the menus. you are currently viewing.
Page 391 CHAPTER 15 Sending and Receiving Email Messages The default Timeout Cont’d. Auto-Disconnect Automatically disconnects your remote connections after setting is 45 seconds. It each command. Each command you perform initiates a new call to your ISP . can be any number This setting is not recommended if you plan to perform multiple email greater than 0 seconds;...
Page 392: Changing Email Header Details
CHAPTER 15 Sending and Receiving Email Messages Changing email header details When viewing a message in any folder, you can change the view of the message header. The email header options are as follows: • Short header: Shows sender’s name or address (From field) and subject line (Subj field). Tap icon to switch to full header •...
Page 393: Backing Up Mail Databases
CHAPTER 15 Sending and Receiving Email Messages You can also switch between a short header and a full header for a message you are composing. Short header shows the To and Subject fields only; full header shows the To, cc, bcc, and Subject fields.
Page 394 CHAPTER 15 Sending and Receiving Email Messages By default, your handheld is set to back up mail databases. In most cases your email is on your server, so you do not need to back up Open the System Preferences screen: your email database from your handheld.
Page 395: Synchronizing Imap Mail Folders Wirelessly
CHAPTER 15 Sending and Receiving Email Messages Synchronizing IMAP mail folders wirelessly Did You Know? You can synchronize If you create an IMAP folder in an account on your handheld that matches a folder on the mail server, you can wirelessly synchronize email messages that you either move into or out of the folders whose names are IMAP folder or delete in the folder.
Page 396: Turning Imap Folder Synchronization On Or Off
CHAPTER 15 Sending and Receiving Email Messages Turning IMAP folder synchronization on or off Did You Know? After you select the folders to synchronize, a connection is made to From within an IMAP email account, select Get Mail. your email service provider to update the server with changes from Check or uncheck the Sync IMAP...
Page 397: Working With Root Folders
CHAPTER 15 Sending and Receiving Email Messages Working with root folders For IMAP accounts, if you want to synchronize email messages on your handheld with messages on the mail server folder, you need to enter the root folder for the account on your handheld. Depending on your email provider, the root folder could be a single folder, or it could be a subfolder of the Inbox.
Page 398: Related Topics
Click a link below to learn about these related topics: with the VersaMail application or with anything else on your handheld, go to Moving Using the Graffiti 2 command stroke in email messages www.palmOne.com/intl/ Around support. Entering Info Cutting, copying, and pasting text from an email message Moving Info...
Page 399: Chapter 16: Sending And Receiving Text Messages
CHAPTER 16 Sending and Receiving Text Messages In this chapter If you need to get a short message to a friend or co-worker fast, send a text Creating and sending a text message from your handheld by message means of your mobile phone (GSM Receiving and viewing a text ®...
Page 400: Creating And Sending A Text Message
CHAPTER 16 Sending and Receiving Text Messages Creating and sending a text message [ ! ] Before You Begin Before you can send and receive text messages: [ ! ] IMPORTANT Many SMS service providers charge per text message or part of a text message. Each message or part is 160 characters.
Page 401 CHAPTER 16 Sending and Receiving Text Messages If you are concerned Enter the recipient’s address using one of the following methods: about the length of your messages, you can have Select To Select the recipient’s name on the Mobile Number Lookup list, and a warning appear when then select Add.
Page 402 CHAPTER 16 Sending and Receiving Text Messages Send your message: Select Send Sends the current message now. Selecting Send does not send any of the other messages in your Outbox. Select Outbox Sends your message to the Outbox to be sent later. Done Tungsten™...
Page 403: Receiving And Viewing A Text Message
CHAPTER 16 Sending and Receiving Text Messages Receiving and viewing a text message If you want to check your messages but you don’t want to send the Go to Applications and select SMS messages stored in your Outbox, open the Messages menu and select Check.
Page 404 CHAPTER 16 Sending and Receiving Text Messages Did You Know? You can change how your Store, delete, or reply to the message: messages are listed. You can sort the messages in Select Done The message is kept in the Inbox. order of one of the following: Alphabetic, Select Reply A new message is created with the sender’s phone number in the...
Page 405: Editing A Draft Text Message
CHAPTER 16 Sending and Receiving Text Messages Editing a draft text message Did You Know? You can store your message in your Draft folder and work on it later Go to Applications and select SMS by opening the Message menu and selecting Draft. Edit the message: a.
Page 406: Setting Advanced Messaging Features
CHAPTER 16 Sending and Receiving Text Messages Setting advanced messaging features Go to Applications and select SMS Go to the Preferences menu: a. Open the menus. b. Select Options, and then select Preferences. elect [ & ] OPTIONAL Set the following parameters: Confirm Deleted Message Indicates whether a confirmation message appears each time you delete a message or you select the Empty Trash option from the Message menu.
Page 407 CHAPTER 16 Sending and Receiving Text Messages Did You Know? Outgoing SMS message [ & ] OPTIONAL Select Details and set the following parameters: settings may depend on the service offered by Leave Messages on Phone Indicates whether messages are deleted from your your SMS carrier.
Page 408: Related Topics
Organizing messages by arranging them into categories and sorting them Privacy Keeping messages private by turning on security options Sharing • Exchanging messages with other palmOne™ handheld users by beaming them ® • Sending messages to other Bluetooth devices by using Bluetooth...
Page 409: Chapter 17: Browsing The Web
CHAPTER 17 Browsing the Web In this chapter You use the web for so many things: checking email, finding driving Accessing a web page directions, getting news, buying gifts. Quickly jumping to a page Now you can take the web with you almost anywhere you go.
Page 410: Accessing A Web Page
For example, the URL for palmOne is http:// www.palmone.com/intl. b. Enter the address of the web page you want to visit. Use the buttons in the Go to Web Page dialog box for quick entry of characters commonly used in web addresses.
Page 411: Accessing A Web Page Using The Address Field
CHAPTER 17 Browsing the Web Accessing a web page using the address field You can also hide the address field to show more of the web page. Go to Favorites and select Web Open the Options menu and select Preferences. Uncheck the Show Go to the web page you want to Address Bar box.
Page 412: Using A Password To Access A Web Page
CHAPTER 17 Browsing the Web Using a password to access a web page Some websites allow you Some websites require you to use a password to gain access to information. to check a box to have your sign-in name automatically entered Go to Favorites and select Web each time you visit a particular web page.
Page 413: Finding Information On A Web Page
CHAPTER 17 Browsing the Web Finding information on a web page Did You Know? Find locates any text, whether it is letters or numbers. Find is not Go to Favorites and select Web case-sensitive. Open the Find field: Because of the limited space on the handheld a.
Page 414: Quickly Jumping To A Page
CHAPTER 17 Browsing the Web Quickly jumping to a page The action bar icons allow you to quickly move from page to page. Following a link Many web pages contain underlined links, which are text or pictures that, when selected, take you to another web page or to another part of the same page.
Page 415: Changing How You View A Page
CHAPTER 17 Browsing the Web Changing how you view a page You can change your font You can change how you view web pages by selecting different display views and dragging the size for easier viewing. screen to view different parts. Did You Know? In the Optimized mode, Go to Favorites and select Web...
Page 416 CHAPTER 17 Browsing the Web [ & ] OPTIONAL If the web page is larger than your screen, you can tap and drag the stylus to move the web page in any direction to view different parts of the web page. To activate the Tap and Drag scrolling, you must set the Tap and Drag setting in the General...
Page 417: Bookmarking Your Favorite Pages
CHAPTER 17 Browsing the Web Bookmarking your favorite pages Key Term Bookmark A pointer to a Bookmarking your favorite web pages allows you to quickly return to those pages. web page. The actual page is not stored, only Adding a bookmark the URL.
Page 418: Viewing A Bookmarked Or Saved Page
CHAPTER 17 Browsing the Web You can also view your Select OK. list of bookmarks by selecting View Done Bookmarks from the Page menu. Did You Know? Viewing a bookmarked or saved page A saved page is displayed like a bookmarked page, Bookmarks and saved pages both appear in the Bookmarks View.
Page 419: Editing Information About A Bookmark Or Saved Page
CHAPTER 17 Browsing the Web Editing information about a bookmark or saved page You can clean up your You can edit or delete any bookmark or saved page that does not have a lock icon next to it. bookmark list by deleting old bookmarks or saved pages you no longer use.
Page 420: Arranging The Bookmark List
CHAPTER 17 Browsing the Web Arranging the bookmark list The web browser includes ten pages so that you can arrange bookmarks and saved pages in a logical fashion. For example, you can store travel links on one page, stock links on another, and business links on a third page.
Page 421 CHAPTER 17 Browsing the Web Arrange the bookmarks: a. Use the stylus to drag and drop bookmarks into different slots on the current page to organize them. b. Move a bookmark to a different page by dragging and dropping it onto the Page icon.
Page 422: Disconnecting From And Connecting To The Internet
CHAPTER 17 Browsing the Web Disconnecting from and connecting to the Internet Did You Know? Generally, if you are While you’re working with stored information in the web browser, such as saved pages, stored using a GPRS service, versions of pages, and so forth, you can disconnect from the Internet to reduce usage charges. you are charged only for You can connect to the Internet again when you need access.
Page 423: Connecting To The Internet
CHAPTER 17 Browsing the Web Connecting to the Internet If the connection is not established, do one of the following: Go to Favorites and select Web Select Cancel to stop the connection process. Connect to the Internet: Select Change Network to select a different service a.
Page 424: Downloading Files And Pages
CHAPTER 17 Browsing the Web Downloading files and pages If you decide that the You can download files or save files for viewing when you are not connected to the Internet. download process is taking too long, you can Downloading a file stop it.
Page 425: Saving A Web Page
CHAPTER 17 Browsing the Web Saving a web page Did You Know? Saved pages are listed If you want to save a web page (such as a travel itinerary or Internet order receipt) indefinitely, you with the bookmarks in the can create a saved page.
Page 426: Viewing A Saved File
CHAPTER 17 Browsing the Web Viewing a saved file Suppose you have an You can use the web browser to view web pages or image files that are on an expansion card. The HTML file on your types of files that can be viewed include HTML, HTM, GIF , and JPG. desktop computer that you want to carry with you.
Page 427: Communicating With Other Users
CHAPTER 17 Browsing the Web Communicating with other users You can communicate with others by means of email or beaming. Sending email by means of an Internet email account You can use your Internet email account to send an email message and attachments. Go to Favorites and select Web Log in to your Internet email account.
Page 428: Returning To A Web Page You Recently Visited
CHAPTER 17 Browsing the Web Returning to a web page you recently visited You can delete all pages Using the Back and Forward icons to browse through the pages you recently visited, one page at a saved in the History list time, can be tedious.
Page 429: Changing Your Home And Start Pages
CHAPTER 17 Browsing the Web Changing your home and start pages You can change the page that your Home Page icon goes to, or change the page that the web browser starts with when it is first opened. Changing your home page You can choose a home page from any web address.
Page 430 CHAPTER 17 Browsing the Web Select the Home Page box. Previously Viewed pick list Enter the URL you want as your home page by doing one of the following: • To select one of the last five pages you viewed, select the Previously Viewed pick list and select a URL.
Page 431: Changing Your Start Page
CHAPTER 17 Browsing the Web Changing your start page You can select the start page you want your handheld to open to when you first open the web browser. Go to Favorites and select Web Open the Preferences Page dialog box: a.
Page 432: Setting Advanced Browser Options
CHAPTER 17 Browsing the Web Setting advanced browser options You can change options on your handheld to improve the speed, ease of use, and security of your browsing experience. Changing how images are downloaded Images in web pages can be very large. You can set an option to make web pages download faster by removing images altogether.
Page 433: Setting Whether To Automatically Complete Web Addresses And Form Fields
CHAPTER 17 Browsing the Web Setting whether to automatically complete web addresses and Filling out an order form form fields or application on the web Your handheld can store information, such as web addresses and form fields. If autofill is enabled, usually requires entering when you enter the first few letters of a URL you’ve entered before in the URL Entry field, your several pieces of...
Page 434: Allowing Websites To Remember Personal Information
CHAPTER 17 Browsing the Web Allowing websites to remember personal information Key Term Cookie Some websites By default, your handheld saves the cookies it receives. If you want more privacy, you can tell your store information in a handheld not to accept cookies. small text file, called a cookie, that is saved on your handheld.
Page 435: Setting Preferences For Storing Web Pages
CHAPTER 17 Browsing the Web Setting preferences for storing web pages Key Term Cache The cache in your Your handheld stores web pages automatically in the cache. handheld is a block of memory that stores web pages so you can view them again without Go to Favorites and select Web accessing the Internet.
Page 436 CHAPTER 17 Browsing the Web Change the size and content of the cache by using the following options: Set memory limit for storing pages Sets the amount of memory used for your cache. Pages are cached so they load faster the next time you view them.
Page 437: Setting Preferences For Using A Proxy Server
CHAPTER 17 Browsing the Web Setting preferences for using a proxy server Key Term Proxy server A server Your handheld comes with the proxy server turned off. You can turn the proxy server on and that provides access to configure a proxy server. files from other servers by retrieving them either from its local cache or...
Page 438 CHAPTER 17 Browsing the Web Set your proxy server preferences: a. Select Set Proxy. b. Check or uncheck the Use Proxy box to use or not use a proxy server. c. If you want to use a proxy server, select the Use Proxy box and enter the appropriate server address and port number.
Page 439: Setting Whether To Accept Javascript
CHAPTER 17 Browsing the Web Setting whether to accept JavaScript You can choose to bypass JavaScript elements on the web pages you view. JavaScript is often used on web pages for interactive content. Go to Favorites and select Web Open the General Preferences dialog box: a.
Page 440: Related Topics
Click a link below to learn about these related topics: with the web browser or with anything else on your handheld, go to Moving • Opening applications www.palmOne.com/intl/ Around support. • Using menus Categories Organizing messages by arranging them into categories and sorting them ®...
Page 441: Chapter 18: Dialing Phone Numbers From Your Handheld
CHAPTER 18 Dialing Phone Numbers from Your Handheld In this chapter Need to dial a number? You can dial phone numbers directly from a contact Dialing a number using Quick Connect. If you don’t have Using speed dial the number listed as a contact, you can tap out the number on the Dialer Related topics keypad, tap Dial, and your mobile...
Page 442: Dialing A Number
CHAPTER 18 Dialing Phone Numbers from Your Handheld Dialing a number [ ! ] Before You Begin Before you can dial a Tapping out a number on your handheld is sometimes easier than using your mobile phone. number, you must set up a phone connection on your handheld.
Page 443: Redialing The Most Recently Used Number
CHAPTER 18 Dialing Phone Numbers from Your Handheld Redialing the most recently used number Go to Applications and select Dialer Dial the most recently used number: a. Tap Dial to display the most recently used number. The most recently dialed number is displayed Tap Dial b.
Page 444: Dialing A Number From The Call History List
CHAPTER 18 Dialing Phone Numbers from Your Handheld Dialing a number from the Call History List Did You Know? Dialer keeps a list of 11 of the most recently dialed numbers. Go to Applications and select Dialer Did You Know? If the number is a speed- Dial the number from the list: dial entry, the name from...
Page 445: Using Speed Dial
CHAPTER 18 Dialing Phone Numbers from Your Handheld Using speed dial Speed dial allows you to store ten of your most commonly used numbers and to dial one with a single tap. Adding a speed-dial entry Go to Applications and select Dialer Add a speed-dial entry: a.
Page 446: Dialing A Number Using Speed Dial
CHAPTER 18 Dialing Phone Numbers from Your Handheld Dialing a number using speed dial Go to Applications and select Dialer Dial the number: a. Tap Speed. b. Tap one of the named speed- dial buttons. Done Tungsten™ E2 Handheld...
Page 447: Editing A Speed-Dial Entry
CHAPTER 18 Dialing Phone Numbers from Your Handheld Editing a speed-dial entry You can go directly to the Edit Entry dialog box by tapping and holding a Go to Applications and select Dialer speed dial button. Edit an entry: a. Tap Speed. b.
Page 448: Related Topics
Related topics Support If you’re having problems Click a link below to learn about these related topics: with Dialer or with anything else on your handheld, go to www.palmOne.com/intl/ Moving Opening applications support. Around Connecting Connecting your handheld to a mobile phone...
Page 449: Chapter 19: Sharing Information
CHAPTER 19 Sharing Information In this chapter You have to get this memo to your boss—now. Or the photo of the Using the Send command grandkids in their Halloween costumes Beaming to your mom. After you’ve used your handheld to create or capture that Other ways of sharing information important business and personal...
Page 450: Using The Send Command
(8–10 meters); however, the shorter the range, the more quickly and accurately you can send photos from the information. palmOne™ Media desktop application. See the online desktop help for information. If you are unable to send...
Page 451 CHAPTER 19 Sharing Information Did You Know? In most applications, the Select the information you want to send: leftmost menu is named Record. a. Open an application. b. Select the entry you want. Select a sending method: a. Open the menus. b.
Page 452: Sending A Category Using Bluetooth Technology
CHAPTER 19 Sharing Information Sending a category using Bluetooth technology Create a category of Calendar events such as your child’s soccer Select the category you want to send: schedule, and then send a. Open an application. the entire category to your spouse’s handheld.
Page 453: Sending An Application Using Bluetooth Technology
CHAPTER 19 Sharing Information Sending an application using Bluetooth technology Select the Send From pick list to send an application from an expansion card Select the application you want to send: inserted into the expansion slot. a. Go to Applications. b.
Page 454: Using The Send Command With The Versamail ® Application
CHAPTER 19 Sharing Information ® Using the Send command with the VersaMail application You can send information as an attachment to an email message using the Send command. Follow the procedures for sending information, a category, or an application. Select VersaMail in ®...
Page 455: Beaming
CHAPTER 19 Sharing Information Beaming For best results when Using the IR port on your handheld, you can beam information from within an application, such as beaming, the handhelds ™ a photo or video, a contact, an appointment, or a task, to other Palm Powered devices.
Page 456 CHAPTER 19 Sharing Information The leftmost menu in Beam the information: most applications is named Record. a. Open the menus. b. Select the Beam menu item in the leftmost menu. The leftmost menu in most applications is named Record. In Contacts, you can create a contact with your c.
Page 457: Beaming A Category
CHAPTER 19 Sharing Information Beaming a category Create a category of Calendar events such as your meeting schedule, Select the category you want to beam: and then beam the entire a. Open an application. category to your business partner’s handheld. b.
Page 458: Beaming An Application
CHAPTER 19 Sharing Information Beaming an application Select the Beam From pick list to beam an application from an Select the application you want to beam: expansion card inserted into the expansion slot. a. Go to Applications. b. Open the menus. c.
Page 459: Other Ways Of Sharing Information
CHAPTER 19 Sharing Information Beam the application: a. Select Beam. b. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld. IR port Wait for the Beam dialog box to indicate that beaming is complete. Done Other ways of sharing information Here are some other ways of sharing information:...
Page 460: Related Topics
Moving Info Sharing information by synchronizing your handheld with your computer www.palmOne.com/intl/ support. Expansion Sharing information by saving it to an expansion card that can be viewed from another handheld...
Page 461: Chapter 20: Managing Your Expenses
CHAPTER 20 Managing Your Expenses In this chapter Tired of trying to re-create your business trip when you return? Adding an expense Expense makes it easy to keep track of Choosing currency options what you paid for that dinner in New York with your new sales group.
Page 462: Adding An Expense
CHAPTER 20 Managing Your Expenses Adding an expense Did You Know? Expense is not just for business. Use it to help plan your budget by Go to Applications and select Expense figuring out how much you spend each month on things like entertainment Enter the expense: and dining out.
Page 463 CHAPTER 20 Managing Your Expenses Add extra information to Enter the details of the expense: your expense items. Select the item and select a. Tap Details. Details. Then select Note and enter the b. Select each field where you want to enter information, and enter it.
Page 464: Choosing Currency Options
CHAPTER 20 Managing Your Expenses Choosing currency options If you travel a lot, update Expense is even easier to use when you customize the currency list. You can choose what the currency pick list, so currencies appear in the pick list, and what symbol automatically appears in new expenses, and that you can quickly get to you can even create your own currency symbol.
Page 465: Presetting The Currency Symbol
CHAPTER 20 Managing Your Expenses If you’re entering several Cont’d. b. Select one of the Currency expenses that all use the pick lists and select the name same currency, change of the country whose currency Currency the preset currency to symbol you want to display.
Page 466: Creating A Currency Symbol
CHAPTER 20 Managing Your Expenses Choose the default currency: a. Select the Default Currency pick list. b. Select the symbol you want to appear when you add new expenses. c. Select OK. Done Creating a currency symbol If the currency you want to use is not in the pick list of countries, you can create your own symbol. Go to Applications and select Expense Open the Custom Currencies dialog box: a.
Page 467 CHAPTER 20 Managing Your Expenses Create the custom symbol: a. Select a Country box. b. Enter the name of the country and the symbol that you want. c. Select OK, and then select OK again. Done Tungsten™ E2 Handheld...
Page 468: Deleting Expenses
CHAPTER 20 Managing Your Expenses Deleting expenses Delete individual expenses, or an entire category of expenses at once. Deleting an individual expense Go to Applications and select Expense Tap the expense you want to delete. Delete the item: a. Open the menus. b.
Page 469: Deleting An Entire Category Of Expenses
CHAPTER 20 Managing Your Expenses Deleting an entire category of expenses To combine expenses from different categories, rename one category to Go to Applications and select Expense match the other category’s name. Open the Purge Categories Did You Know? dialog box: There is another way to delete a category.
Page 470: Customizing The Expense List
CHAPTER 20 Managing Your Expenses Customizing the expense list Did You Know? Customizing the expense You can change the appearance of the expense list. list makes it easy to see how much you spent on each type of expense. For example, to see how Go to Applications and select Expense much you spent on taxis,...
Page 471: Working With Expense On Your Computer
CHAPTER 20 Managing Your Expenses Working with Expense on your computer WINDOWS ONLY Use Expense on your computer to view and manage the expenses you create on your handheld. ® Check out the online Help in Palm Desktop software to learn how to use Expense on your computer.
Page 472: Related Topics
Related topics Support If you’re having problems Click a link below to learn about these related topics: with Expense or anything else on your handheld, go to www.palmOne.com/intl/ Moving Around • Opening applications support. • Using menus Entering • Adding contacts to the attendees list with Lookup Information ®...
Page 473: Chapter 21: Performing Calculations
CHAPTER 21 Performing Calculations In this chapter Whether you’re figuring the tip on a restaurant bill or balancing your Calculator buttons checkbook, it’s always nice to have a Viewing recent calculations calculator on hand. And because it’s part of your handheld, there’s no need Related topics to carry a separate calculator.
Page 474: Calculator Buttons
CHAPTER 21 Performing Calculations Calculator buttons Use the memory buttons to store and recall a number you enter in Clear any value in the Calculator memory. multiple calculations. Recall the stored value from the memory and enter it into the current If you make a mistake calculation.
Page 475: Viewing Recent Calculations
CHAPTER 21 Performing Calculations Viewing recent calculations Did You Know? Viewing recent View recent calculations to confirm that you entered everything correctly. calculations is helpful when double-checking the math in your checkbook register. Go to Applications and select Calculator Did You Know? Calculator History also Open the History dialog box: has these functions:...
Page 476: Accessing Different Calculators
CHAPTER 21 Performing Calculations Accessing different calculators Do you need a scientific or financial calculator? Your calculator has a variety of modes that can help you calculate formulas in a number of different areas. Go to Applications and select Calculator Access the advanced mode calculators: a.
Page 477: Related Topics
Performing Calculations Related topics Support If you’re having problems Click the links below to learn about these related topics: with Calculator or anything else on your handheld, go to www.palmOne.com/intl/ Moving Around • Opening applications support. • Using menus ® Entering...
Page 478: Chapter 22: Keeping Your Information Private
CHAPTER 22 Keeping Your Information Private In this chapter You probably wouldn’t leave your door unlocked at night, so why should it be Choosing a security level any different with your handheld? Marking information as When you think about the amount of private personal and private information Setting the level of privacy...
Page 479: Choosing A Security Level
CHAPTER 22 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld. Choose the level that provides the best mix of security and convenience. Activating no security features All entries are accessible to anyone who has your handheld. This includes entries that are marked private but are not masked or hidden.
Page 480: Marking Information As Private
CHAPTER 22 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info. Open an application. Create a new entry, or select the entry that you want to make private. Mark it as private: a.
Page 481: Setting The Level Of Privacy
CHAPTER 22 Keeping Your Information Private Setting the level of privacy You can also set the level Add further protection to your private entries by setting the privacy level (hidden/masked). of privacy from within certain applications. Hiding or masking private entries Open the Options menu, select Security, and then select the level of privacy...
Page 482: Viewing An Entry That Is Masked
CHAPTER 22 Keeping Your Information Private Use a password to Cont’d. protect confidential work or personal information. Masked entry If your handheld is lost or stolen, this information will be safe. Done Viewing an entry that is masked To open a masked entry, select the entry. If you have a password, enter it in the Show Private Records dialog box, and then select OK.
Page 483: Creating A Password
CHAPTER 22 Keeping Your Information Private Creating a password The best passwords consist of a mix of letters, characters, and numbers. Open Security: Longer passwords are Password box a. Go to Applications, and then better than short ones. Any password you create select Prefs is case-sensitive.
Page 484: Changing A Password
CHAPTER 22 Keeping Your Information Private ® In Palm Desktop Confirm the password and enter a hint: software, you can require password entry for a. Enter the password again, and then select OK. private info to display. Open the Tools menu and b.
Page 485 CHAPTER 22 Keeping Your Information Private Enter your current password: a. Select the Password box. b. Enter the current password, and then select OK. Change your password: a. Select OK. b. Enter a new password, and then select OK. Confirm the password and enter a hint: a.
Page 486: Deleting A Password
CHAPTER 22 Keeping Your Information Private Deleting a password You can delete your password at any time. You must enter the current password before you can delete it. Enter your password: a. Select the Password box. b. Enter the current password, and then select OK.
Page 487: Deleting A Forgotten Password
CHAPTER 22 Keeping Your Information Private Deleting a forgotten password If you forget your password, your handheld displays the password hint (if you entered one) to help you remember the password. If you still can’t remember the password, you can delete it from your handheld.
Page 488: Locking Your Handheld
CHAPTER 22 Keeping Your Information Private [ ! ] Before You Begin To use the locking feature, Delete the forgotten password: you must first create a password for your a. Select Lost Password. handheld. b. Select Delete Password. To start your handheld when it is locked, turn it on.
Page 489: Locking Your Handheld Automatically
CHAPTER 22 Keeping Your Information Private Locking your handheld automatically Open Security: a. Go to Applications, and then select Prefs Auto Lock box b. Select Security. Open the Lock Handheld dialog box: a. Select the Auto Lock box. b. If necessary, enter your password, and then select OK. Continued Tungsten™...
Page 490 CHAPTER 22 Keeping Your Information Private Select one of these lock options: Never Always leave your handheld unlocked. When power is off Automatically lock your handheld whenever you turn it off. At a preset time Set a time when your handheld will automatically lock.
Page 491: Locking Your Handheld Manually
CHAPTER 22 Keeping Your Information Private Locking your handheld manually Open Security: a. Go to Applications, and then select Prefs b. Select Security. Lock Select Lock. Select Lock Device. Done Tungsten™ E2 Handheld...
Page 492: Using Quick Unlock
CHAPTER 22 Keeping Your Information Private Using Quick Unlock [ ! ] Before You Begin To use Quick Unlock, you You can unlock your handheld by creating a special combination sequence with the 5-way must first create a navigator—similar to the combination you use to open a padlock. Use this sequence in place of password for your your password to quickly unlock your handheld.
Page 493 CHAPTER 22 Keeping Your Information Private Create a Quick Unlock combination sequence: a. Use the 5-way or tap the onscreen navigator to create a combination. For example, you might choose Left-Right-Left as a combination. b. Select OK. Select Done. Done When your handheld is locked, you can now unlock it by using the Quick Unlock combination.
Page 494: Deleting Your Quick Unlock Combination
CHAPTER 22 Keeping Your Information Private Deleting your Quick Unlock combination Open Security: a. Go to Applications, and then Quick Unlock box select Prefs b. Select Security. Open the Quick Unlock dialog box: a. Select the Quick Unlock box. b. If necessary, enter your password, and then select OK. Delete the Quick Unlock combination: a.
Page 495: Encrypting Your Information
(and unscramble) the information. Also, applications that use large files, such as palmOne™ Media, take a long time to encrypt. In these cases, consider the trade-off between security and convenience.
Page 496 CHAPTER 22 Keeping Your Information Private Open the Encrypt Data dialog box: a. Select Options. b. Check the Encrypt data when locked box. c. Select Choose Applications. Select the applications you want to encrypt, and then select OK. Continued Tungsten™ E2 Handheld...
Page 497: Limiting The Number Of Password Attempts
CHAPTER 22 Keeping Your Information Private Synchronize your [ & ] OPTIONAL To encrypt handheld with your only the private entries in the computer frequently to applications you selected, check prevent loss of the Encrypt private records only information if intrusion box.
Page 498 CHAPTER 22 Keeping Your Information Private Open Security: a. Go to Applications, and then select Prefs b. Select Security. Set the number of password attempts: a. Select Options. b. If necessary, enter your password, and then select OK. Intrusion c. Select the Intrusion Protection Protection box box.
Page 499 CHAPTER 22 Keeping Your Information Private The number of password Select the information that is attempts must be deleted after the set number of between 5 and 99. failed attempts: a. Select the Delete pick list and select one of these options: No Data No information is deleted after the set number of...
Page 500: Related Topics
Click a link below to learn about these related topics: with private entries or anything else on your handheld, go to Moving Around • Opening applications www.palmOne.com/intl/ support. • Using menus Managing Info Creating a backup of your information Customizing...
Page 501: Chapter 23: Using Categories To Organize Information
CHAPTER 23 Using Categories to Organize Information In this chapter If you’re like most people, you use your handheld to manage your work life and Adding a category your personal life. Yet these two areas Renaming a category contain so many details: your children’s after-school activities, your conference Deleting a category schedule, your shopping list for the...
Page 502: Adding A Category
You can add categories in many applications: Contacts, Expense, Memos, Note Pad, Tasks, and 15 categories in an palmOne™ Media. (In palmOne Media, categories are called albums.) Place individual entries in application. these categories to easily get to a group of related items.
Page 503: Renaming A Category
CHAPTER 23 Using Categories to Organize Information Renaming a category If you want to combine items in different categories, rename one Do one of the following: category to the other category name. • To rename a category within an application, open that application. Did You Know? •...
Page 504: Deleting A Category
CHAPTER 23 Using Categories to Organize Information Deleting a category In Expense, you can If you delete a category, the items in that category will move to the Unfiled category. delete a category, including its contents, with the Purge command. Do one of the following: To display the category •...
Page 505: Placing Information In A Category
CHAPTER 23 Using Categories to Organize Information Placing information in a category You can also enter new You can place individual entries into categories within an application. For example, you may want information into a to place some of your contacts in a category called Medical. category by opening the application, and then You may also find it convenient to view applications in groups.
Page 506 CHAPTER 23 Using Categories to Organize Information To place an entry in a Place the entry in a category: different category, simply select a different category a. Select a category from the Category pick list. from the Category pick Category list.
Page 507: Placing An Application In A Category
CHAPTER 23 Using Categories to Organize Information Placing an application in a category Go to Applications. Open the Category dialog box: a. Open the menus. b. Select Category in the App menu. Place the application in a category: a. Select the pick list next to the application you want to place in a category.
Page 508: Viewing Information By Category
CHAPTER 23 Using Categories to Organize Information Viewing information by category In Applications view, scroll through the categories by pressing Do one of the following: Right or Left on the 5-way navigator. To view all of • To view entries by category, open an application that contains categories. the applications on your •...
Page 509: Related Topics
Related topics Support If you’re having problems Click a link below to learn about these related topics: with categories or anything else on your handheld, go to www.palmOne.com/intl/ Moving Around • Opening applications support. • Using menus Calendar Color-coding your events in Calendar...
Page 510: Chapter 24: Managing Clock Settings
CHAPTER 24 Managing Clock Settings In this chapter Forget your watch? Or just forget to reset it when you landed in Toronto? Checking the current date Neither matters, as long as you have and time your handheld. Not only can you rely Setting the primary location on it for the correct time, but you can Choosing secondary...
Page 511: Checking The Current Date And Time
CHAPTER 24 Managing Clock Settings Checking the current date and time Key Term Primary location You can easily check the current date and time: Typically a city in the time zone in which you live. a. Go to Applications and select World Clock b.
Page 512: Setting The Date And Time For The Primary Location
CHAPTER 24 Managing Clock Settings Setting the date and time for the primary location Did You Know? When the Daylight You can set the date and time in Preferences, as you did during the initial setup of your handheld, Savings settings are or in World Clock.
Page 513 CHAPTER 24 Managing Clock Settings Selecting a time zone Set the time: when creating a new event in Calendar allows a. Select the Set Time box. you to travel and have your events automatically b. Select the hour and minute Hour boxes, and then select the adjust to the time zone in...
Page 514: Choosing Secondary Locations For Other Time Zones
CHAPTER 24 Managing Clock Settings Choosing secondary locations for other time zones If you have friends, Set World Clock to display the date and time for two other locations. family, or colleagues in another time zone, select a city in their zone as your secondary location.
Page 515: Modifying The Locations List
CHAPTER 24 Managing Clock Settings Modifying the locations list If you know what you’re You can edit the locations list so that the locations you use most often are easy to find. looking for in a long pick list, use Graffiti® 2 Adding new locations writing to find it faster.
Page 516 CHAPTER 24 Managing Clock Settings [ & ] OPTIONAL Select each setting you want to change. Name Enter the name of the location. Time Zone Select the time zone for the location. Daylight Saving Time box Check for your handheld to automatically adjust the date and time for Daylight Saving Time in this location.
Page 517: Deleting A Location
CHAPTER 24 Managing Clock Settings Deleting a location Go to Applications and select World Clock Select the location you want to delete: a. Select a location pick list. b. Select Edit List. c. Select a location, and then select Remove. Select OK, and then select Done.
Page 518: Setting The Alarm Clock
CHAPTER 24 Managing Clock Settings Setting the alarm clock Did You Know? Use World Clock to set an alarm within the next 24 hours. Set alarms outside Go to Applications and select World Clock of this time frame in Calendar. Did You Know? Set the alarm: Remember to put your...
Page 519: Responding To The Alarm Clock
CHAPTER 24 Managing Clock Settings To turn off an alarm [ & ] OPTIONAL Select the alarm sound and volume: before it sounds, select the Alarm box, and then a. Open the menus. select Alarm Off. b. Select Options, and then select Alarm Preferences. c.
Page 520: Changing The Clock Display
CHAPTER 24 Managing Clock Settings Changing the clock display Go to Applications and select World Clock Open the Display Options dialog box: a. Open the menus. b. Select Options, and then select Display Options. Select any of the following options, and then select OK: Show Multiple Locations Display the secondary locations.
Page 521: Related Topics
Related topics Support If you’re having problems Click a link below to learn about these related topics: with World Clock or anything else on your handheld, go to www.palmOne.com/intl/ Moving Around • Opening applications support. • Using menus Calendar Setting an alarm outside of the next 24 hours...
Page 522: Chapter 25: Customizing Your Handheld
CHAPTER 25 Customizing Your Handheld In this chapter Although customizing your handheld is optional, it’s like changing the preset Customizing Favorites View radio stations in your car. Since you’re Customizing Applications View probably not driving around with the Making the screen easier to read dealer’s preset radio stations, why not Assigning a button to your personalize your handheld, too?
Page 523: Customizing Favorites View
CHAPTER 25 Customizing Your Handheld Customizing Favorites View You can personalize Favorites View by changing the background image to your favorite photo. You can also change the entries to those you use most often. Changing the background photo in Favorites View Go to Favorites.
Page 524: Changing Entries In Favorites
CHAPTER 25 Customizing Your Handheld Changing entries in Favorites You can also tap and hold Change the entries in Favorites View to include the applications or web links you use most often. on the favorite you want to change. Go to Favorites.
Page 525: Customizing Applications View
CHAPTER 25 Customizing Your Handheld Customizing Applications View Use your favorite photo as the background in Applications View. You can also display your application icons in list format with small icons so that you can see more applications without scrolling. Go to Applications.
Page 526 CHAPTER 25 Customizing Your Handheld Select a photo for the background: a. Check the Background box. b. Select the picture box. c. Select a picture. d. Select Done. e. Adjust the fade setting so that the text is easy to read against the photo. f.
Page 527: Making The Screen Easier To Read
CHAPTER 25 Customizing Your Handheld Making the screen easier to read In many applications, you can change the font style to make text easier to read. There are four font styles available. In certain lighting conditions, you may also need to adjust the brightness to read the information on the screen.
Page 528 CHAPTER 25 Customizing Your Handheld Open the Select Font dialog box: a. Go to Applications. b. Open the menus. c. Select Options, and then select Font. Select the font style you want to use, and then select OK. Small bold Large bold Small Large...
Page 529: Adjusting The Brightness
CHAPTER 25 Customizing Your Handheld Adjusting the brightness Tap the Brightness icon to open the Adjust Brightness dialog box. Brightness icon Drag the slider to adjust the contrast level, and then select Done. Done Tungsten™ E2 Handheld...
Page 530: Changing Screen Colors
CHAPTER 25 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications. Open Color Theme Preferences: a. Go to Applications. b. Select Prefs c. Select Color Theme. Select a theme, and then select Done. Done Tungsten™...
Page 531: Assigning A Button To Your Frequently Used Applications
Assigning a button to your frequently used To restore all the buttons applications to the original palmOne™ settings, select Default. Tired of going to Applications View to open an application you use frequently? Use the Buttons Preferences screen to reassign the applications associated with the quick buttons on your handheld and the Star icon.
Page 532 CHAPTER 25 Customizing Your Handheld Key Term Full-screen pen stroke Assign the full-screen pen stroke: A stroke that is drawn from the bottom of the a. Select More. input area to the top of the screen. You can use b. Select the pick list and select this stroke as a quick way the action you want to assign Pick list...
Page 533: Setting The Date And Time
CHAPTER 25 Customizing Your Handheld Setting the date and time Did You Know? The location you select You can set the date, time, and location for all the applications on your handheld that require this also appears as the information. You can also select the format in which the date, time, and numbers appear. primary location in World Clock.
Page 534 CHAPTER 25 Customizing Your Handheld You can rename the Select the location: location to the city where Name field you live. Select the Name a. Select the Location pick list, field, and then modify the and select a city in your time location name.
Page 535: Resetting The Date And Time
CHAPTER 25 Customizing Your Handheld Resetting the date and time In most cases you won’t need to reset the date and time. However, you may need to do this if you do a hard reset on your handheld. Open Date & Time Preferences: a.
Page 536: Selecting Formats For Dates, Times, And Numbers
CHAPTER 25 Customizing Your Handheld Set the time: a. Select the Set Time box. b. Select the hour and minute boxes, and then select the arrows to change them. c. Select AM or PM, and then select OK. NOTE If you’re using a 24-hour clock format, you won’t see the AM and PM options.
Page 537 CHAPTER 25 Customizing Your Handheld The country setting Open Formats Preferences: changes only the way the date and time look. It a. Go to Applications. doesn’t change your handheld’s time to that b. Select Prefs country’s time. To do that, go to Date &...
Page 538 CHAPTER 25 Customizing Your Handheld [ & ] OPTIONAL Customize any of the following preset formats: Time Controls whether the time is displayed in 12-hour or 24-hour format and which symbol separates the numbers. Date Controls the sequence in which the day, month, and year appear and which symbol separates the segments.
Page 539: Customizing The Way You Enter Information
CHAPTER 25 Customizing Your Handheld Customizing the way you enter information You can’t use Note Pad Your handheld lets you choose how you enter information. You can choose the writing area, when full-screen writing ® choose Graffiti 2 strokes, and create ShortCuts to make entering information faster. is turned on.
Page 540: Using The Full-Screen Writing Area
CHAPTER 25 Customizing Your Handheld Using the full-screen writing area [ ! ] Before You Begin Turn on Writing Area Preferences as described Open the entry where you want in the previous section. to enter information: a. Open an application. Right after you write a character, your handheld b.
Page 541: Customizing Graffiti 2 Strokes
CHAPTER 25 Customizing Your Handheld Customizing Graffiti 2 strokes There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters. Open Graffiti 2 Preferences: a.
Page 542: Setting Up Shortcuts
CHAPTER 25 Customizing Your Handheld Setting up ShortCuts You may want to add a Are you looking for a quicker way to enter information on your handheld? Use ShortCuts to define space character after the abbreviations for any words, letters, or numbers that you enter often. You can use your ShortCuts last word in your anywhere you enter info with Graffiti 2 writing.
Page 543 CHAPTER 25 Customizing Your Handheld The ShortCut Text can be Create a ShortCut: 45 characters long. That’s long enough for a name a. Select New. whose spelling you always forget or a b. On the ShortCut Name line, enter the abbreviation. complex email address.
Page 544: Changing Shortcuts
CHAPTER 25 Customizing Your Handheld Changing ShortCuts To delete a ShortCut, After you create a ShortCut, you can modify it at any time. open ShortCuts Preferences and select the ShortCut. Select Open ShortCuts Preferences: Delete, select Yes, and then select Done. a.
Page 545: Correcting Problems With Tapping
CHAPTER 25 Customizing Your Handheld Correcting problems with tapping Key Term Touchscreen Another Is your screen not responding to taps? Are you getting unexpected results when you tap? For name for your handheld’s example, when you tap the number keyboard icon, does the Find dialog box open instead? If this screen and the internal happens, it’s time to align the screen.
Page 546: Selecting Sound Settings
CHAPTER 25 Customizing Your Handheld Selecting sound settings You can choose different Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or types of sounds for turn sounds off altogether with the Silent profile. Calendar, Tasks, and World Clock.
Page 547: Entering Your Owner Information
CHAPTER 25 Customizing Your Handheld Entering your owner information In addition to entering It’s a good idea to enter information that could help someone contact you if you ever lose your owner information, you handheld (if there’s enough battery power to turn it on). By default, the Owner Preferences screen can assign a name to contains the information you entered when you installed the CD and set up your handheld, but your handheld for...
Page 548: Conserving Battery Power
CHAPTER 25 Customizing Your Handheld Conserving battery power When Keylock is on, your You can save battery power by preventing your handheld from turning on accidentally and by handheld does not adjusting the Power Preferences settings. respond when you press the quick buttons.
Page 549: Selecting Power-Saving Settings
CHAPTER 25 Customizing Your Handheld Select one of these settings, and then select Done. Never Keylock always remains off. Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep. Manual Keylock turns on when you press and hold the power button until the system sound confirms that Keylock is on.
Page 550 CHAPTER 25 Customizing Your Handheld Select the pick lists to change any of the following settings, and then select Done. Auto-off after Select how quickly your handheld automatically turns off after a period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes. On while charging Select whether your handheld stays on continuously when it is connected to the AC charger.
Page 551: Connecting Your Handheld To Other Devices
GSM or GPRS mobile phone Internet service provider. enabled with data services and a driver for your phone. Check This is the service you www.palmOne.com for available phone drivers or contact the use to connect to the phone manufacturer.) Internet.
Page 552 CHAPTER 25 Customizing Your Handheld Open the Edit Connection dialog box: a. Select the IR to a PC/Handheld connection. b. Select Edit. Change the speed setting: a. Select Details. b. Select the Speed pick list and select the appropriate speed. c.
Page 553: Creating Your Own Connection Settings
CHAPTER 25 Customizing Your Handheld Creating your own connection settings To delete a connection If none of the preset connection settings are close to what you need, or if you’re already using all that you created, select it the connections as they are, you can create a new connection. on the Connection Preferences screen, and then select Delete.
Page 554 CHAPTER 25 Customizing Your Handheld You can also customize Enter the basic settings: Bluetooth connection settings. Name Enter a name for your connection settings. This name will appear on the Connection Preferences screen so that you can select your connection later. Connect to Select the type of device you want to connect to: PC, Modem, or Local Area Network.
Page 555 CHAPTER 25 Customizing Your Handheld Enter the details settings: a. Select Details. b. Select the Speed pick list and select the appropriate speed. c. Select the Flow Ctl pick list and select whether the connection uses flow control: Automatic Your handheld determines when to use flow control. On Flow control is always on.
Page 556: Connecting Your Handheld To A Mobile Phone
CHAPTER 25 Customizing Your Handheld Connecting your handheld to a mobile phone If your phone doesn’t Phone Preferences let you configure your handheld to exchange messages and dial phone appear on the list, you numbers when your handheld is connected to a GSM mobile phone (sold separately). The GSM need to install the phone mobile phone account must also include data services.
Page 557: Customizing Network Settings
CHAPTER 25 Customizing Your Handheld Customizing network settings [ ! ] Before You Begin You need the following: Your handheld includes software that lets you connect your handheld to your Internet service provider (ISP) or to a dial-in (remote access) server using a mobile phone. After you configure •...
Page 558 CHAPTER 25 Customizing Your Handheld Instead of creating a new Enter the basic settings: profile, you can copy an existing profile and Service Select the Service pick list and select your ISP or your dial-in server change the settings. type from the list. If your ISP or server type isn’t on the list, select New and Select the profile you enter a name for the service profile.
Page 559 CHAPTER 25 Customizing Your Handheld It’s a good idea to add at Cont’d b. Enter any of the following settings, and then select OK: least three commas before your calling card Phone # Enter the phone number for your ISP or dial-in server. number to allow for the Dial prefix Check the Dial prefix box, and then enter the number that you dial cue delay.
Page 560: Connecting To Your Service
CHAPTER 25 Customizing Your Handheld Connecting to your service To see expanded Service After you set up your Connection and Network Preferences, establishing a connection to your ISP Connection Progress or your company’s network (dial-in server) is easy. messages, press Down on the 5-way.
Page 561: Adding Details To A Service Profile
CHAPTER 25 Customizing Your Handheld Adding details to a service profile If you’re using one of the predefined service profiles, you probably need to enter only your username, password, and telephone number. If you’re creating a new service profile, you may need to use the Details dialog box to add more information to your service profile.
Page 562 CHAPTER 25 Customizing Your Handheld Key Term DNS Domain name Adjust any of the following settings: system. The Internet uses this system to translate NOTE Ask your ISP or system administrator if you need information on any the names of host of these settings.
Page 563: Deleting A Service Profile
CHAPTER 25 Customizing Your Handheld Deleting a service profile Open Network Preferences: a. Go to Applications. b. Select Prefs c. Select Network. Delete the service you want to delete: a. Select the Service pick list and select the service you want to delete. b.
Page 564: Creating Login Scripts
It file on your handheld automates the events that must take place to establish a connection between your handheld and using palmOne™ Quick the corporate servers. Install.
Page 565 CHAPTER 25 Customizing Your Handheld Open the Login Script dialog box: a. Select the Service pick list and select the service you want to add a script to. b. Select Details. c. Select Script. Select the End pick list and select one of the following commands from the list: Wait For Tells your handheld to wait for specific characters from the server before executing the next command.
Page 566 CHAPTER 25 Customizing Your Handheld Cont’d. Send Transmits specific characters to the server that you’re connecting to. Send CR Transmits a carriage return or line feed (LF) character to the server. Send User ID Transmits the User Name field from Network Preferences. Send Password Transmits the Password field from Network Preferences.
Page 567 CHAPTER 25 Customizing Your Handheld Complete the script: a. Repeat step 3 until the login script is complete. b. Select OK, and then select OK again. c. Select Done. Done Tungsten™ E2 Handheld...
Page 568: Adding Plug-In Applications
CHAPTER 25 Customizing Your Handheld Adding plug-in applications For more info on creating You can create plug-in applications containing script commands that extend the functionality of plug-in applications, the built-in script commands. A plug-in application is a standard PRC application that you install contact Developer on your handheld just like any other application.
Page 569: Setting Up A Vpn
CHAPTER 25 Customizing Your Handheld Setting up a VPN [ ! ] Before You Begin You must purchase and If you want to use your handheld to access your corporate email account or other files on your install a compatible VPN corporate server, you may need to set up a virtual private network (VPN) on your handheld.
Page 570: Related Topics
Click a link below to learn about these related topics: with customization or with anything else on your handheld, go to Your Locating the input area and other controls on your handheld www.palmOne.com/intl/ Handheld support. Moving • Opening applications Around •...
Page 571: Chapter 26: Expanding Your Handheld
CHAPTER 26 Expanding Your Handheld In this chapter A Chinese proverb says, “Life just gives you time and space; it's up to What type of expansion you to fill it. ” But doesn’t it always cards can I use? seem that no matter how much space How can expansion cards you have, you still need more? help me?
Page 572: What Type Of Expansion Cards Can I Use
CHAPTER 26 Expanding Your Handheld What type of expansion cards can I use? Key Term SDIO An acronym for Your handheld is compatible with SDIO, SD, and MultiMediaCard expansion cards. SDIO Secure Digital input/ expansion cards let you add accessories to your handheld. SD and MultiMediaCard expansion output.
Page 573: Removing An Expansion Card
CHAPTER 26 Expanding Your Handheld Removing an expansion card To prevent damaging the NOTE Your handheld comes with a dummy card inserted into the expansion card slot. You card and the info on it, must remove this card before you can put a real card into the slot. always wait for your handheld to finish writing to the expansion card...
Page 574: Inserting An Expansion Card
CHAPTER 26 Expanding Your Handheld Inserting an expansion card Insert the card into the expansion slot with the label side facing the front of the handheld. Push the card in with your thumb until you feel the card “click” in place and hear the confirmation tone.
Page 575: Opening An Application On An Expansion Card
CHAPTER 26 Expanding Your Handheld Opening an application on an expansion card Did You Know? You can install When you insert an expansion card into the expansion slot, your handheld adds the expansion applications and other card to the category list in the upper-right corner of Applications View. You can easily switch files to an expansion card between applications installed on your handheld and on the expansion card.
Page 576: Opening Files On An Expansion Card
Some applications, such as RealPlayer, require you to store your files on an expansion card instead of on your handheld. In other applications, such as palmOne™ Media, storing files on expansion cards is optional. You can open files on an expansion card when you insert the card into the expansion slot.
Page 577: Viewing Card Information
CHAPTER 26 Expanding Your Handheld Viewing card information Reading and writing info It’s easy to forget which files you put on a particular expansion card. Use the Card Info application on an expansion card to view the card name and type, available storage space, and a summary of its contents. uses more battery power than doing the same task Go to Applications and select Card Info...
Page 578: Renaming A Card
CHAPTER 26 Expanding Your Handheld Renaming a card The expansion card name appears in the category pick list and in other lists that let you choose where to store your info. When you buy a new card, give it a name that helps you remember what’s on the card.
Page 579: Copying Applications To An Expansion Card
CHAPTER 26 Expanding Your Handheld Copying applications to an expansion card If you use a card reader to view your card on a computer, the file names Insert the expansion card, and then go to Applications. may differ from the names you see on your handheld.
Page 580: Removing All Information From A Card
CHAPTER 26 Expanding Your Handheld Removing all information from a card Formatting a card removes all of its info and prepares it to accept new applications and files. [ ! ] IMPORTANT We do not recommend formatting backup cards. Formatting removes the backup application and turns the card into a blank memory card.
Page 581: Related Topics
Sharing • Exchanging applications and information with other Palm Powered™ www.palmOne.com/intl/ devices by exchanging cards or beaming items between handhelds support. ® • Sending applications and information to other Bluetooth...
Page 582: Chapter 27: Maintaining Your Handheld
CHAPTER 27 Maintaining Your Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble-free service. Taking care of your handheld helps keep it working properly and ensures that it’s available when you need it. Handheld do’s and don’ts To protect your handheld from damage and ensure reliable performance, follow these guidelines.
Page 583: Handheld Don'ts
CHAPTER 27 Maintaining Your Handheld Handheld don’ts • Do not drop, bang, or otherwise cause a strong impact to your handheld. • Do not carry your handheld in your back pocket; you might sit on it by mistake. • Do not let your handheld get wet; don’t even leave it in a damp location. •...
Page 584 CHAPTER 27 Maintaining Your Handheld To do a soft reset, use the tip of the stylus to gently press the reset button inside the hole on the back panel of your handheld. Reset button If your handheld does not respond after a soft reset, you need to do a hard reset. Tungsten™...
Page 585: Doing A Hard Reset
CHAPTER 27 Maintaining Your Handheld Doing a hard reset Only do a hard reset if a soft reset doesn’t solve your problem, or if you want to clear all of your information from your handheld. [ ! ] IMPORTANT A hard reset deletes all records and entries stored on your handheld, including the username that identifies the handheld.
Page 586: Restoring Your Information After A Hard Reset
CHAPTER 27 Maintaining Your Handheld Restoring your information after a hard reset If you synchronized before doing a hard reset, you can now put that information back on your handheld. However, you may need to re-enter some of your personal settings, as well as your color-coded categories in Calendar.
Page 587 CHAPTER 27 Maintaining Your Handheld Set the transfer options: a. Select an application in the Conduit list, and then click Change. b. Select Desktop overwrites handheld. NOTE This change applies only to the next synchronization. c. Click OK. Repeat step 3 for the other applications in the list that you want to restore, and then click Done.
Page 588: Related Topics
Support If you’re having problems Click a link below to learn about these related topics: with resets or with anything else on your handheld, go to www.palmOne.com/intl/ Managing Info Creating a backup of your information support. Customizing Customizing your handheld again after doing a hard reset...
Page 589: Chapter 28: Common Questions
CHAPTER 28 Common Questions Although we can’t anticipate all the questions you might have, this chapter provides answers to some of the most commonly asked questions. Setup Nothing happens when I insert the CD. WINDOWS ONLY 1. Click Start on your computer, and then select Run. 2.
Page 590 CHAPTER 28 Common Questions • Run ScanDisk (or another disk verification tool) on your computer. • Install the latest Windows software updates to your computer. ™ • If you are upgrading from an older Palm Powered device, remove any previous version(s) of ®...
Page 591: Handheld
CHAPTER 28 Common Questions Handheld [ ! ] IMPORTANT Do not open your handheld; there are no serviceable parts inside. Opening your handheld voids the warranty and is not recommended under any circumstances. I want to see how much battery life I have left. A battery icon appears at the top of Favorites and Applications View.
Page 592 CHAPTER 28 Common Questions When I connect my handheld to the AC charger, it does not charge. After a soft reset, the • Confirm that your handheld is firmly connected to the AC charger. Preferences screen • Confirm that your AC charger is plugged into an AC outlet that has power. appears with the Date &...
Page 593 Some third-party applications create a large number of small files to store data. Remove the third-party application or remove some of the data files in the application. For more information, go to www.palmOne.com/intl/support. My handheld keeps turning itself off.
Page 594: Moving Around
CHAPTER 28 Common Questions The current date and time are incorrect. The current date and time are tied to the Location setting. If you change the date and time without changing the Location setting, the current date and time may be incorrect for your location. Moving around I can’t find the icon I want in Applications View.
Page 595 CHAPTER 28 Common Questions • If tapping Menu does not work in the second application, try aligning the screen again. I can’t get my handheld to recognize my handwriting. For your handheld to recognize handwriting input with the stylus, you need to use Graffiti® 2 writing.
Page 596: Synchronizing
NOTE If you don’t see the HotSync Manager icon, click Start in the Windows taskbar, and then select Programs. Go to the palmOne™ program group and select HotSync Manager. MAC ONLY • Make sure HotSync Manager is enabled: Open the Palm folder and double-click the HotSync Manager icon.
Page 597 CHAPTER 28 Common Questions ® When I synchronize, nothing happens on Palm Desktop software, [ ! ] Before You Begin and my handheld times out. You must have completed CD installation and • Perform a soft reset. chosen Palm Desktop software as your desktop •...
Page 598 CHAPTER 28 Common Questions I can’t synchronize my handheld with Microsoft Outlook. WINDOWS ONLY NOTE If you choose to synchronize your handheld with Outlook, information from Contacts, Calendar, Tasks, and Memos is synchronized with info in Outlook. Other information, such as photos, videos, voice memos, and notes, is synchronized with info in Palm Desktop software.
Page 599 NOTE If you upgraded from a previous handheld, go to www.palmOne.com/intl/support, select your country, select the Tungsten™ E2 handheld from the main page, and click the Upgrade link.
Page 600 Then synchronize again. If the files remain in the palmOne™ Quick Install list on your computer (Windows only), they are not associated with an application on your handheld and cannot be installed by synchronizing.
Page 601 CHAPTER 28 Common Questions When I add a zipped file (ZIP) to Quick Install, some of the files don’t appear in the Quick Install list. Unzip the file with a file compression utility, such as WinZip, and then add the unzipped files to Quick Install.
Page 602: Calendar
CHAPTER 28 Common Questions Calendar I selected the Today button, but it does not show the correct date. Make sure the Set Date box on the Date & Time Preferences screen displays the current date. I created an event, but it doesn’t appear in Week View. •...
Page 603: Memos
CHAPTER 28 Common Questions Memos I’m having problems listing memos the way I want to see them. If you cannot manually arrange the order of memos on the list screen, open the Options menu and select Preferences. Make sure that Sort by is set to Manual. If you choose to view your memos alphabetically on Palm Desktop software and then synchronize, the memos on your handheld still appear in the order defined in the Preferences setting.
Page 604: Realplayer
CHAPTER 28 Common Questions ® RealPlayer I would like better-quality sound during playback. You can save music files in either MP3 or RMJ format. RMJ is a proprietary format used by the ® RealPlayer desktop. In either case, saving at a lower bit rate creates a smaller file size, but also gives a lower playback quality.
Page 605: Connecting Wirelessly
CHAPTER 28 Common Questions Connecting wirelessly My passkey is rejected when I attempt to form a trusted pair with my mobile phone. Some mobile phones require that you enter the passkey within a specific time frame. Make sure you have a passkey in mind and that you enter it immediately when prompted. If your passkey is rejected, your phone may have a preassigned passkey;...
Page 606: The Versamail® Application
CHAPTER 28 Common Questions My phone connection drops before I finish using it. You need to increase the Idle timeout setting on the Network Preferences Details screen. I get an error message when I try to dial a phone number using my handheld.
Page 607 CHAPTER 28 Common Questions • Some wireless service providers have other requirements specific to their service. For example, Yahoo! requires you to pay for a POP account in order to download email messages from your Yahoo! account to your handheld. Check with your service provider to see if any provider- specific requirements exist.
Page 608 CHAPTER 28 Common Questions I can receive email fine, but am having problems sending email. If you are able to receive email messages but cannot send them, try these steps, in turn: • Make sure your ISP or email provider allows you to access email on a wireless handheld. Several providers do not offer this option at all;...
Page 609: Privacy
CHAPTER 28 Common Questions My vCard or vCal email attachment isn’t forwarding correctly. WINDOWS ONLY Palm Desktop software provides several features that work with email client software on a Windows computer. For these features to work correctly, the email client software must be properly set up.
Page 610: Sharing
CHAPTER 28 Common Questions 3. Select Delete Password to remove the password and delete all private records. 4. Synchronize your handheld with your computer again. I forgot the password, and my handheld is locked. First, use the password hint to try to remember the password. If this doesn’t help or if you do not have a password hint, you must perform a hard reset to continue using your handheld.
Page 611 CHAPTER 28 Common Questions When someone beams information to my handheld, it doesn‘t receive the info. • If you are receiving info from another Palm Powered device, confirm that your handheld and the other handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that the path between the two handhelds is clear of obstacles.
Page 612: Problems With Incompatible Applications
• Make sure the Discoverable setting is set to Yes. Problems with incompatible applications palmOne, Inc. works with developers of third-party add-on applications to ensure the compatibility of these applications with your handheld. Some third-party applications, however, may not have been upgraded to be compatible with your handheld.
Page 613 1. On a Windows computer, open the palmOne folder on your computer, and then open the user folder for your handheld. User folder names are often abbreviated as last name, first initial. On a Mac computer, locate the folder Home/Documents/Palm/Users/<handheld name>/Backups.
Page 614 CHAPTER 28 Common Questions b. Double-click a PRC file. On a Windows computer, the palmOne Quick Install window opens with the PRC file listed. On a Mac computer, the HotSync Manager window opens with the PRC file listed. NOTE Alternatively, on a Mac computer, you can drag the PRC file to the Send To Handheld droplet instead of double-clicking it.
Page 615: Chapter 29: Getting Help
• The Palm Desktop Software for the Macintosh User’s Guide located in the Documentation folder on your installation CD • The Knowledge Library, accessible at www.palmOne.com/intl/support • The most recent Tungsten™ E2 handheld HelpNotes on your regional website Tungsten™ E2 Handheld...
Page 616: Technical Support
Technical support If, after reviewing the self-help resources, you cannot solve your problem, go to www.palmOne.com/intl/support or send an email to your regional Technical Support office. Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
Page 617: Product Regulatory Information
Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
Page 618 Equipment (or its transmit antenna) that is installed outdoors is subject to licensing. CE Declaration of Conformity palmOne, Inc., Declares the Product: ® Handheld PDA & HotSync...
Page 619: Battery Warning
• IEC 61000-4-5: 1995 Surge Immunity, 1.2/50uSec, 2kV(peak), Common Mode, 1kV(peak) Differential Mode • EN61000-4-6:1996, Conducted Immunity, 150kHz-80MHz, 3V RMS, 1kHz, 80% AM • IEC 61000-4-11: 1994, 100% Voltage Dip 0.5 period, 30% Dip 25 periods and >100% Dip 250 periods Authorized palmOne Representative: David Waitt palmOne Compliance Engineer...
Page 620 Varoitus Paristo voi räjähtää, jos se on virheellisesti asennettu. Vaihda paristo ainoastaan valmistajan suosittelemaan tyyppiin. Hävitä käytetty paristo valmistajan ohjeiden mukaisesti. Advarsel Eksplosjonsfare ved feilaktig skifte av batteri. Benytt samme batteritype eller en tilsvarende type anbefait av apparatfabrikanten. Brukte batterier kasseres i henhold til fabrikantens instruksjoner. Waarschuwing! Bij dit produkt zijn batterijen geleverd.
Page 621 Make sure to discharge any built-up static electricity from yourself and your electronic devices before touching an electronic device or connecting one device to another. The recommendation from palmOne is that you take this precaution before connecting your handheld to your computer, placing the handheld in a cradle, or connecting it to any other device.
Page 622 • Material type (The type of material gathering the charge. For example, synthetics are more prone to static buildup than natural fibers like cotton.) • The rapidity with which you touch, connect or disconnect electronic devices. While you should always take appropriate precautions to discharge static electricity, if you are in an environment where you notice ESD events, you may want to take extra precautions to protect your electronic equipment against ESD.
Page 623: Index
INDEX SYMBOLS Account Setup screen 275 text messages 380 ! (exclamation point) in Tasks list 227 accounts (email) Adjust Display dialog box 22 * (asterisk) characters 113 accessing from Internet 406 adjusting . (period) character 44, 519 changing 284 alarm volume 498 connection types and 271 brightness 22 NUMERICS...
Page 624 albums beaming information in 434 setting secondary locations for 493 arranging photos in 185 categorizing 481 setting synchronization options for 89 creating 183 categorizing information in 481 moving photos to other 186 changing locations list for 494 soft resets and 571 removing photos 191 checking version numbers for 105 specifying connections for 530...
Page 625 viewing unscheduled time slots for 163 constraints 273 recharging 4 writing Graffiti 2 ShortCuts for 56 failing 297 battery gauge 570 archive folders 110 retrying 298 BCC option 281 archived information scheduling 293 Beam Category command 436 importing 100 setting notification options for 295 Beam command 435 archived items 110 Auto Lock Handheld option 468...
Page 626 sending applications to 560 browsing the web 25 related topics for 456 sending events to 168 budgets 441 troubleshooting 456 sending memos to 236 built-in applications 107 Calculator icon 25 sending notes to 245 Burn/Transfer tab 198 calculators 452 sending photos and videos to 192 Business Card command 435 calendar sending tasks to 229...
Page 627 scheduling events 133 placing information in different 485 email accounts 284 selecting dates on 216 related topics for 488 email filters 358 setting alarms from 166 renaming 482 fonts 303 setting display options 161 – scrolling through 487 Graffiti 2 ShortCut strokes 523 synchronizing information for 69 selecting 436 home pages 408...
Page 628 charging battery 4 command buttons 23 Conduit Setup dialog box 81 check boxes 24 command letters 39 conduit shortcuts 348 checking for email 290 Command mode 39 conduits 67 checking space on handheld 105 command shortcuts 39 conference calls 141 checking the battery 267 command strokes (Graffiti 2) 39 conferences 140...
Page 629 deleting 532 entering notes for 116 Contacts list 123 disconnecting sync cable 74 keeping private 123 continuous events See repeating events dropping 541 locating 121 controls losing 571 managing 112 activating 519 – omitting passkeys for 250 saving 115 application 23 pairing with network services 286 selecting 36 locating 41...
Page 630 troubleshooting synchronization To Do lists 216 Tasks list 226 problems 575 trusted pairs 250 Cut command 63 Cradle/Cable setting 533 unscheduled events 136 Cut icon 39 creating untimed events 135 cutting text 62 appointments 133 user profiles 12 cycling through calendar views 154 backups 66 Word documents 269 bookmarks 396...
Page 631 flagging series of 140 defaults 67 mail folders 317 incorrect 573 Delay command 545 memos 234 recording completion 227 delays 205 notes 243 reserving in calendar 135 Delete command 107 Palm Desktop software 109 resetting 512 Delete Contact dialog box 122 passwords 466 scheduling reminders for 115 Delete dialog box 107...
Page 632 Dialer application display preferences 504 web pages 394 benefits of 420 Display View icon 394 Word documents 170 dialing from 421 display. See screen World Clock 499 related topics for 427 displaying DNS (defined) 541 troubleshooting 427 application groups 484 DNS addresses 541 Dialer icon 421 application icons 573...
Page 633 dragging applications 94 attaching events to 131 setting retry intervals for 310 dragging song files 198 attaching memos to 236 setting up 271 – dragging to select text 61 attaching notes to 245 specifying default programs for 342 drained batteries 570 attaching photos to 194 switching to different service for 286 drawing freehand 188...
Page 634 Enable Background Playback check box 205 Event Details dialog box 149 managing files for 28 Enable device name cache command 266 events opening 171 Enable Smart Addressing option 369 See also appointments sending information to 442 enabling buttons and controls 519 adjusting for location 512 transferring to handheld 66 encryption 272...
Page 635 benefits of 440 changing entries 503 Find dialog box 23 categorizing information in 481 defined 25 Find icon 23 categorizing with Calculator 481 displaying 23 Find More button 40 changing information 441 moving around 35 Find on Page command 392 choosing currency options 443 using the 5-way 35 finding...
Page 636 entering ShortCuts with 55 – troubleshooting 568 Game Sound pick list 525 entering special characters with 53 turning itself off 572 games 484 getting help with 51 turning on and off 6 General Packet Radio Service (GPRS) 253 input area for 19 handwriting gestures (Graffiti 2 writing) 52 overview 43...
Page 637 hosts 541 image files 174 applications 26 HotSync Controls tab 75 downloading 327 HotSync Manager 68 HotSync icon 26 IMAP accounts 279 Palm Desktop software 3 HotSync log 72 IMAP mail folders 374 related topics for 17 HotSync Manager IMAP mail servers 277 instant messenger (IM) accounts 117 See also synchronizing IMAP protocol 272...
Page 638 location 20 left arrow controls 23 Location field 141 setting up connections for 533 letter keyboard 57 Location pick list 494 synchronizing from 68 letter keyboard icon 22 location settings (World Clock) 490 IR to a PC/Handheld connection 530 lightning bolt icon 571 –...
Page 639 importing 102 copying photos or videos 190 Memos application installing applications 68 deleting photos or videos 191 categorizing information in 481 installing handheld software 7 displaying photos or videos 175 getting help with 235 opening calendars 167 moving photos or videos 185 importing information for 100 synchronizing handheld 68 opening 193...
Page 640 creating 269 creating trusted pairs for 250 multiline descriptions 133 displaying 170 dialing 125 multimedia applications 484 downloading 329 dialing in to networks from 77 multimedia file types 174 importing information from 100 key exchanges and 265 multimedia files 334 managing files for 28 passkeys and 252 MultiMediaCard expansion cards 195...
Page 641 email accounts 276 specifying as trusted device 263 selecting 36 expansion cards 557 synchronizing over 68 – setting background colors for 239 handhelds 249 new lines 231 sorting 242 mail folders 317 New Profile screen 12 synchronizing 96 photo albums 184 next arrow icon 23 notification options (email) 296 playlists 206...
Page 642 229 PCs. See computers overdue tasks 154 upgrading from 4 PDB files 68 overlapping events 161 palmOne Quick Install software 66 PDF files 29 overwriting information 90 palmOne technical support 17 pen 239 owner information 526 palmOne website 29...
Page 643 phone settings 537 viewing details of 182 Power Preferences screen 528 Phone Setup dialog box 250 Photos application. See Media application power-saving settings 528 Phone Setup option 250 Photos icon 582 PowerPoint files phones 265 pick lists 23 attaching to email 332 See also conference calls;...
Page 644 memos 236 Quick Look Up line 121 reboots See resetting handheld notes 245 Quick Tour 6 Receipt Details dialog box 443 tasks 229 QuickTime software 29 Receive Format pick list 302 voice memos 387 receiving email 255 web pages 413 receiving messages 247 Private check box 459 radio 21...
Page 645 connections 530 Repeat icon 156 retrying contacts 122 repeat intervals auto get mail setting 298 desktop software 7 calendar 137 email delivery 310 email 279 tasks 219 Internet connections 402 email accounts 285 repeating events Return key 58 email filters 358 changing 150 right arrow controls 23 events 151...
Page 646 reminders 115 searching web pages 392 communications protocol 541 repeating tasks 218 secondary locations 493 connections 537 untimed events 136 secure connections 280 currency options 443 scheduling conflicts 132 Secure Digital input/output (SDIO) 551 home pages 408 screen Secure Socket Layer 280 information 61 adding photos as backgrounds 163 security 537...
Page 647 Set as default check box 91 Show videos in Slide Show option 180 adding songs to 207 Set Country dialog box 516 signatures 282 creating 202 – Set Date & Time button 491 Silent profile 525 deleting 211 Set Date dialog box 491 Simple Mail Transfer Protocol.
Page 648 space information (handheld) 105 storing applications 69 speaker 21 device names 266 benefits of 65 special characters 46 web pages 414 caution for 109 Specific Import Fields dialog box 101 stylus 6 defined 65 specifications 598 Subject fields 305 email 335 speed (communications) 530 subject lines (email) 290 handhelds 71...
Page 649 command buttons 24 setting repeat intervals for 219 entering 43 entry boxes 24 viewing due dates for 227 entering abbreviations for 521 Graffiti 2 writing and 44 viewing overdue 227 formatting email 301 menu items 38 Tasks application resizing 232 moving songs with 207 adding tasks 216 searching for 40...
Page 650 setting current 515 Trusted Devices option 264 accessing web pages with 389 setting for alarms 148 trusted pairs 247 changing 396 setting location-specific 491 Tungsten handheld. See handhelds connecting to Internet from 401 unscheduled events and 136 turning handheld on and off 20 email and 320 time bars 163 turning off alarms 498...
Page 651 setting message preferences 302 volume vacations 140 adjusting alarm 498 validating usernames and passwords 288 setting notification options 296 adjusting modem 533 VCF files 100 setting preferences for 350 disabling speaker 525 VCS files 100 setting up authentication servers 288 Volume setting (connections) 533 VersaMail application setting up email accounts 275...
Page 652 68 entering special characters in 53 navigating 393 synchronizing with user profiles 14 for Graffiti 2 characters 19 palmOne technical support 17 transferring music files 196 icons 22 related topics for 419 troubleshooting problems 568 writing Graffiti 2 ShortCuts in 55...
Page 653 XLS files 170 Year View 160 year, selecting 491 yearly events 137 yearly tasks 219 ZIP files 328 Tungsten™ E2 Handheld...

palmOne Tungsten E2 User Manual

About this Guide

Chapter 1: Setting up Your Handheld and Your Computer

Chapter 2: Your Handheld

Chapter 3: Moving Around in Applications

Chapter 4: Entering Information on Your Handheld

Chapter 5: Moving Info between Your Handheld and Your Computer

Chapter 6: Managing Your Contacts

Chapter 7: Managing Your Calendar

Chapter 8: Managing Your Office Files

Chapter 9: Viewing Photos and Videos

Chapter 10: Listening to Music

Chapter 11: Managing Your Tasks

Chapter 12: Writing Memos

Chapter 13: Writing Notes in Note Pad

Chapter 14: Making Bluetooth Wireless Connections

Chapter 15: Sending and Receiving Email Messages

Quick Links

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Summary of Contents for palmOne Tungsten E2