Page 1 User Guide...
Page 2 Inc.’s products, are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. or its subsidiaries. Palm OS, the Palm logo, Graffiti, HotSync, Palm, Palm Reader, the HotSync logo and the Palm and PalmSource trade dress are trademarks owned by or licensed to PalmSource, Inc.
Page 3: Table Of Contents
Table of Contents About This Guide ...xiv What’s in this guide? ...xiv Sidebars ...xv Tips for viewing this guide in Adobe Acrobat Reader ...xvi Chapter 1: Setting Up Your Handheld and Your Computer ...1 What’s in the box? ...2 System requirements ...2 Step 1: Charging your handheld...4 Step 2: Turning on your handheld for the first time ...6 Step 3: Installing your software...7...
Page 4 What software is on my handheld?...25 What’s on the CD? ...26 Related topics ...28 Chapter 3: Moving Around in Applications...29 Opening applications...30 Using menus ...31 Using the 5-way navigator ...33 Finding information ...38 Related topics ...39 Chapter 4: Entering Information...40 How can I enter information? ...41 Entering information with Graffiti 2 writing ...41 Entering information with the onscreen keyboard ...54...
Page 5 Related topics ...68 Chapter 5: Synchronizing Your Handheld with Your Computer ...69 Why synchronize information? ...70 What information is synchronized?...71 How do I synchronize? ...72 Customizing your synchronization settings ...86 Synchronizing with an external file...95 Related topics ...96 Chapter 6: Expanding Your Handheld...97 What type of expansion cards can I use? ...98 How can expansion cards help me?...98 Inserting an expansion card ...99...
Page 6 Chapter 7: Managing Your Contacts ...108 Adding a contact ...109 Copying contact information into multiple contacts ...116 Locating a contact on your list ...117 Deleting a contact ...118 Customizing the Contacts list ...119 Working with Contacts on your computer...121 Related topics ...122 Chapter 8: Managing Your Calendar ...123 Scheduling events ...124 Color-coding your schedule ...133...
Page 7 Customizing your calendar ...149 Working with Calendar on your computer ...155 Related topics ...156 Chapter 9: Managing Your Tasks ...157 Creating a task ...158 Organizing your tasks ...164 Marking a task complete ...165 Deleting tasks ...166 Customizing your Tasks list ...168 Working with Tasks on your computer ...170 Related topics ...171 Chapter 10: Writing Memos...172...
Page 8 Working with Note Pad on your computer ...187 Related topics ...188 Chapter 12: Performing Calculations ...189 Calculator buttons...190 Viewing recent calculations ...191 Related topics ...192 Chapter 13: Managing Your Expenses ...193 Adding an expense ...194 Choosing currency options ...196 Deleting expenses...200 Customizing the expense list ...202 Working with Expense on your computer ...203 Related topics ...204...
Page 9 Chapter 15: Viewing Photos ...223 Copying photos to your handheld ...224 Viewing photos ...226 Organizing photos ...233 Copying a photo ...237 Working with Photos on your computer...239 Related topics ...240 Chapter 16: Sharing Information...241 Beaming ...242 Other ways of sharing information ...247 Related topics ...248 Chapter 17: Keeping Your Information Private...249 Choosing a security level ...250...
Page 10 Installing the additional software from the CD ...276 Installing other applications and files ...278 Removing an application from your handheld ...284 Removing Palm Desktop software from your computer ...285 Related topics ...288 Chapter 20: Customizing Your Handheld ...289 Customizing the Home screen ...290 Making the screen easier to read ...292...
Page 11 Giving your favorite applications a button or icon ...296 Setting the date and time ...298 Customizing the way you enter information ...304 Selecting sound settings ...311 Entering your owner information ...312 Conserving battery power ...313 Connecting your handheld to other devices ...316 Customizing network settings ...321 Related topics ...333 Chapter 21: Managing Clock Settings ...334...
Page 12 Modifying the locations list...340 Setting the alarm clock ...343 Changing the clock display ...345 Related topics ...346 Chapter 22: Maintaining Your Handheld ...347 Handheld do’s and don’ts ...347 Resetting your handheld ...348 Restoring your information after a hard reset...351 Related topics ...353 Chapter 23: Common Questions ...354 Setup...354 Handheld ...356...
Page 13 Chapter 24: Getting Help ...374 Self-help resources ...374 Technical support ...375 Product Regulatory Information ...376 Index ...381 Zire™ 31 Handheld xiii...
Page 14: About This Guide
About This Guide This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun. What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars.
Page 15: Links
Links Links appear as underlined words in sidebars and other places throughout this guide. In this chapter Related topics Sidebars [ ! ] Zire™ 31 Handheld Links on the first page of each chapter that send you to a specific section. Links that send you to other topics in this guide to learn about more things you can do with an application or feature.
Page 16: Tips For Viewing This Guide In Adobe Acrobat Reader
Tips for viewing this guide in Adobe Acrobat Reader Here are some helpful tips for making it easier to read and find information in this guide in Acrobat Reader: NOTE www.adobe.com. • To magnify the page, click the magnifying glass magnifying glass) over the page, and click repeatedly.
Page 17: Chapter 1: Setting Up Your Handheld And Your Computer
CHAPTER 1 Setting Up Your Handheld and Your Computer Congratulations on the purchase of In this chapter your new palmOne™ Zire™ 31 What’s in the box? handheld! You’re about to discover so System requirements many things about your handheld that will help you better organize your life Step 1: Charging your handheld...
Page 18: What's In The Box
Zire 31 handheld System requirements The installation CD contains Palm and use your handheld. Palm Desktop software lets you easily manage your information at your computer. To use Palm Desktop software, your desktop computer must meet these requirements: WINDOWS ONLY •...
Page 19 • VGA monitor or better • One available USB port • CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld; or, you can download Palm Desktop software by visiting our web site at www.palmOne.com/support/intl...
Page 20: Step 1: Charging Your Handheld
CHAPTER 1 [ ! ] Before You Begin If you’re upgrading from ® another Palm OS handheld, synchronize your old handheld with your old desktop software. After the initial charge, charge your handheld at least half an hour every day.
Page 21: What You Should Know About Your Handheld's Battery
CHAPTER 1 Setting Up Your Handheld and Your Computer What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery: • If you see an alert on the screen warning you that the battery is low, synchronize to back up your information;...
Page 22: Step 2: Turning On Your Handheld For The First Time
CHAPTER 1 [ ! ] Before You Begin Be sure to fully charge your handheld, as described in Step 1. After you set up your handheld, go to the Quick Tour to learn the basics. Zire™ 31 Handheld Setting Up Your Handheld and Your Computer Step 2: Turning on your handheld for the first time Press the power button to turn it on.
Page 23: Step 3: Installing Your Software
Follow the onscreen instructions. If you’re upgrading, select the username that you assigned to your old handheld. MAC ONLY a. Double-click the CD icon, and then double-click the Palm Desktop Installer icon. b. Follow the onscreen instructions. If you’re upgrading, select the username that you assigned to your old handheld.
Page 24: Step 4: Connecting Your Handheld To Your Computer
OK. Key Term Third-party application A software program that runs on a Palm OS handheld, but is not created or supported by palmOne, Inc. If you have problems with your new handheld after...
Page 25 CHAPTER 1 Setting Up Your Handheld and Your Computer Zire™ 31 Handheld Press the power button to turn on your handheld. Continue with the onscreen instructions on your computer to synchronize your handheld with your computer. Done...
Page 26: Switching To Another Desktop Software Application
During CD installation, you chose a desktop software application to synchronize with your handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook already contains all of your contacts, appointments, tasks, and notes, you can change your synchronization method so that your handheld synchronizes with Outlook instead.
Page 27: Using Profiles
A user profile enables you to install the same information onto multiple Palm OS handhelds before each handheld is individualized with a unique username and user-specific information. A handheld that has a user profile installed can be given to anyone, because the handheld is not yet identified by a unique username.
Page 28: Creating A User Profile
Zire™ 31 Handheld Open the New Profile screen: a. Open Palm Desktop software. b. From the Tools menu, select Users. c. Click Profiles, and then click New. Enter a unique name for the profile, and click OK twice.
Page 29 Setting Up Your Handheld and Your Computer MAC ONLY Zire™ 31 Handheld Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. Create the profile: a. Enter a unique name for the profile, and click OK.
Page 30: Synchronizing With A User Profile
WINDOWS ONLY Zire™ 31 Handheld Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile’s conduit settings: a. From the HotSync menu, select Conduit Settings. b. Select the conduit settings for the profile.
Page 31 Click Profiles. b. Select the profile you want to load on the handheld, and click OK. c. Click Yes. Done The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
Page 32 Make sure your handheld is on. c. Tap HotSync Select the profile you want to load on the handheld, and click OK. Done The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
Page 33: Related Topics
Customizing Common Questions Zire™ 31 Handheld • Synchronizing your handheld with Palm Desktop software or Microsoft Outlook on your computer • Choosing whether or not to synchronize information for a specific application • Synchronizing using the IR port on your handheld and your computer •...
Page 34: Chapter 2: Exploring Your Handheld
CHAPTER 2 Exploring Your Handheld Whether you’re at work, at home, or on In this chapter the go, you’ll quickly understand why Locating the controls on handhelds are also called personal your handheld digital assistants (PDAs). Like a good What’s on the screen? personal assistant, your handheld What software is on my helps you keep track of your schedule,...
Page 35: Locating The Controls On Your Handheld
CHAPTER 2 Exploring Your Handheld Locating the controls on your handheld Front panel controls Screen Input area Power button Screen Input area Power button 5-way navigator Application buttons Zire™ 31 Handheld Displays the applications and information on your handheld. The screen is touch-sensitive.
Page 36: Top Panel Controls
CHAPTER 2 Exploring Your Handheld Top panel controls Expansion card slot Key Term IR Short for infrared. IR port Beaming uses infrared technology to send Headphone jack information between two IR ports that are within a few feet of each other. Did You Know? Beaming lets you quickly share appointments,...
Page 37: Side And Back Panel Controls
CHAPTER 2 Exploring Your Handheld Side and back panel controls Stylus Key Term USB The type of connector or cable that’s commonly used to connect accessories to a computer. Reset button Stylus Reset button Power connector Mini-USB connector Speaker Zire™ 31 Handheld Lets you enter information on your handheld.
Page 38: What's On The Screen
CHAPTER 2 Exploring Your Handheld What’s on the screen? Your handheld includes many features that make it easy to use. Among them are the input area and the common elements that appear on the screen in each of the applications. Once you learn how to use them in one application you can easily use them in all the others.
Page 39: Application Controls
CHAPTER 2 Exploring Your Handheld HotSync icon Find icon Letter keyboard icon Number keyboard icon Application controls Key Term Slider The solid area on the scroll bar. The slider moves to indicate the relative position within the entry or list. You can also use the navigator to select an item from a pick list and...
Page 40 CHAPTER 2 Exploring Your Handheld Scroll bar Command button Tips icon Entry box Pick list Check box Zire™ 31 Handheld Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous screen, tap the scroll bar just above the slider.
Page 41: What Software Is On My Handheld
CHAPTER 2 Exploring Your Handheld What software is on my handheld? Your handheld comes with many applications preinstalled and ready to use. Open these applications by pressing the application buttons on the front panel or by selecting the icons on the Can’t find some of these Home screen.
Page 42: What's On The Cd
CD, see Your CD includes titles such as the following: Installing the additional software from the CD. Palm palmOne™ Quick Install Send To Handheld droplet Transfer applications and other files from your computer to your Getting Started Guide palmOne Photos Zire™...
Page 43 CHAPTER 2 Exploring Your Handheld RealOne Player AudiblePlayer Palm Reader powerOne Calculator Handmark Solitaire Handmark MobileDB Handmark PDA Money Addit Zire™ 31 Handheld Listen to music on your handheld with an expansion card (sold separately). Create playlists and organize your MP3 files. A desktop application (Windows only) lets you create MP3 files from your music CDs.
Page 44: Related Topics
• Opening applications and using menus • Finding information Synchronizing your handheld with your computer Beaming applications and info to other Palm OS Installing additional software from the CD Viewing the current date and time • Setting the current date and time •...
Page 45: Chapter 3: Moving Around In Applications
North/South Using menus and the avenues run East/West? Learning to move around your Using the 5-way navigator handheld is similar. Most Palm OS Finding information applications use the same set of Related topics application controls. So once you learn how to use these standard controls, you’ll be driving all over town and you...
Page 46: Opening Applications
CHAPTER 3 Moving Around in Applications Opening applications You can open applications with the application buttons on the front of your handheld or with the Did You Know? application icons on the Home screen. You can reassign the application buttons to open whichever Using the application buttons applications you choose.
Page 47: Switching Between Applications
CHAPTER 3 Moving Around in Applications Switching between applications You can switch between applications at any time. Just tap Home Home screen or press an application button. Your handheld automatically saves your work in the current application and switches to the other application. Using menus Menus let you access additional features and settings.
Page 48: Using The Command Stroke
CHAPTER 3 Moving Around in Applications Using the Command stroke Most menu items also have a Graffiti shortcuts used on computers. The command letter appears to the right of the menu item. Command mode is active for just a few seconds, so To use a command letter, first write the Graffiti 2 Command stroke on the left side of the input write the command letter area, and then write the command letter.
Page 49: Using The 5-Way Navigator
CHAPTER 3 Moving Around in Applications Using the Command toolbar The Command toolbar displays different icons based on the active screen. For example, if you have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might be Beam, Undo, and Delete.
Page 50: Moving Around The Home Screen
CHAPTER 3 Moving Around in Applications Moving around the Home screen In the Home screen, use the navigator to select and open an application. To remove the selection highlight without making Right or Left Scrolls to the next or previous application category. a selection, scroll to the first icon (in the upper-left Select...
Page 51: Moving Around List Screens
CHAPTER 3 Moving Around in Applications Moving around list screens In list screens, use the navigator to select and move between entries such as a note, memo, contact, or photo. Up or Down Select Moving around record screens In record screens, use the navigator to scroll within the current entry or between entries. Up or Down Right or Left Select...
Page 52: Moving Around Dialog Boxes
CHAPTER 3 Moving Around in Applications Moving around dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the navigator to select a button. Select [ ! ] action or delete information.
Page 53: Moving Around Pick Lists
CHAPTER 3 Moving Around in Applications Moving around menus After you open the menus you can use the navigator to move between and to select menu items: Up or Down Right or Left Select Moving around pick lists Access pick lists by tapping the triangle next to an option on the screen. When the pick list is open, use the navigator to scroll through the list and select an item.
Page 54: Finding Information
CHAPTER 3 Moving Around in Applications Finding information You can use Find to locate any word or phrase in any application on your handheld. Find locates any words that begin with the text you enter and is not case sensitive. For example, searching for If you select text in an “plane”...
Page 55: Related Topics
• Entering information with Graffiti 2 characters and shortcuts • Entering contact information in other applications Beaming information and applications to other Palm OS Keeping information private by turning on security options Creating categories and organizing your applications and information •...
Page 56: Chapter 4: Entering Information
CHAPTER 4 Entering Information Whether you’re scheduling a meeting In this chapter with your daughter’s teacher or adding How can I enter information? a new restaurant to your Contacts list, Entering information with you need to get that information into Graffiti 2 writing your handheld.
Page 57: How Can I Enter Information
(additional fees may apply) • Receive information beamed from another Palm OS® handheld The most popular methods are using Graffiti 2 writing, the onscreen keyboard, and Palm Desktop software or Microsoft Outlook on your computer. Entering information with Graffiti 2 writing You can enter info directly on your handheld with Graffiti 2 writing.
Page 58: Writing Graffiti 2 Characters
CHAPTER 4 Entering Information Writing Graffiti 2 characters Did You Know? You can set up your handheld so you can write on the entire screen with Graffiti 2 writing. Did You Know? Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry.
Page 59: Keys To Success With Graffiti 2 Writing
The only difference is where you If you’re already familiar with Graffiti writing from an older Palm OS handheld, Graffiti 2 writing write them. will be easy to master. Characters are entered in exactly the same way, except for i, t, k, and the number 4.
Page 60: Graffiti 2 Alphabet
CHAPTER 4 Entering Information Graffiti 2 alphabet You can select alternate ways to write some Graffiti 2 characters. Choose the method that’s Letter most natural for you. Customize your handheld so that you can use the entire screen to enter Graffiti 2 characters, not just the input area.
Page 61: Graffiti 2 Numbers
CHAPTER 4 Entering Information Graffiti 2 numbers Number Zire™ 31 Handheld Write numbers on RIGHT side of input area Stroke Number Stroke...
Page 62 CHAPTER 4 Entering Information Graffiti 2 punctuation marks Apostrophe Question mark Exclamation Zire™ 31 Handheld Write these marks on LEFT side of input area Mark Stroke Mark Period Ampersand & Comma Carriage return ‘ Space Quotation mark point Stroke “...
Page 63 CHAPTER 4 Entering Information Zire™ 31 Handheld Write these marks on RIGHT side of input area Mark Stroke Mark Period Backslash Comma Slash Tilde Left ñ parenthesis Dash Right – parenthesis Plus Equal sign Asterisk Stroke...
Page 64 CHAPTER 4 Entering Information Graffiti 2 accented characters For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area. Get help writing any of the Graffiti 2 characters in most applications.
Page 65: Graffiti 2 Gestures
CHAPTER 4 Entering Information Graffiti 2 gestures Gesture Zire™ 31 Handheld Write gestures on LEFT side, or across the middle of input area Stroke Gesture Paste Copy Undo Stroke...
Page 66: Writing Graffiti 2 Symbols And Other Special Characters
CHAPTER 4 Entering Information Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke: If you accidentally enter the Punctuation Shift stroke, enter it again to cancel it, or wait a moment and it automatically disappears.
Page 67 CHAPTER 4 Entering Information Graffiti 2 symbols and special characters Zire™ 31 Handheld Write symbols on EITHER side of input area...
Page 68: Writing Graffiti 2 Shortcuts
CHAPTER 4 Entering Information Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by dts, you automatically enter the current date and time. You can also create your own ShortCuts. Zire™...
Page 69 CHAPTER 4 Entering Information Graffiti 2 ShortCuts Date/time stamp Zire™ 31 Handheld Write ShortCuts on LEFT side, or across MIDDLE of input area Entry ShortCut Date stamp Time stamp Breakfast Dinner Entry ShortCut Meeting Lunch...
Page 70: Entering Information With The Onscreen Keyboard
CHAPTER 4 Entering Information Entering information with the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar.
Page 71 CHAPTER 4 Entering Information When a keyboard is open, you can tap abc, 123, or Int’l to open any of the other keyboards. Zire™ 31 Handheld Tap the characters to enter text, numbers, and symbols, and then select Done. Caps lock Caps shift Letter keyboard Number keyboard...
Page 72: Entering Information With Your Computer
Entering Information Entering information with your computer Do you have a lot of information to enter on your handheld? Consider entering it in Palm Desktop software or Microsoft Outlook on your computer. When you synchronize your handheld with your The Palm Desktop online computer, the information is updated in both places.
Page 73 CHAPTER 4 Entering Information Cont’d. Zire™ 31 Handheld Launch bar Edit Do one of the following: • Click New in the lower-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the lower-left corner of the screen.
Page 74 MAC ONLY Zire™ 31 Handheld Synchronize your handheld with your computer. Done Open an application: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon in the toolbar to open the application. Continued...
Page 75 CHAPTER 4 Entering Information Zire™ 31 Handheld Do one of the following: • Click New in the upper-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the upper-left corner of the screen.
Page 76: Importing Information From Other Applications
Importing information from other applications Do you have information on your computer in spreadsheets or databases and want to transfer it to your handheld? Don’t spend time retyping it. Instead, import the info into Palm Desktop software. Palm Desktop Help has...
Page 77 Zire™ 31 Handheld c. Click File, and then click Import. d. Follow the onscreen Imported fields instructions to map the fields in your file to the fields in Palm Desktop software, and import the file. Synchronize your handheld with your computer. Done...
Page 78: Restoring Archived Items On Your Computer
You can restore individual entries or an entire archive file to the related application in your desktop software. The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info about how to restore archived files. Refer to these Help files for details.
Page 79: Entering Info From Contacts Into Another Application
CHAPTER 4 Entering Information Entering info from Contacts into another application Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter their name and phone number into the appointment you create in Calendar. This feature is available in Calendar, Memos, Tasks, and Expense.
Page 80 CHAPTER 4 Entering Information Cont’d. Zire™ 31 Handheld d. Select the contact, and then select Add. To add another contact, repeat step 2. [ & ] OPTIONAL Done The name and phone number of the contact are automatically entered.
Page 81: Editing Information
CHAPTER 4 Entering Information Editing information Editing information on your handheld is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete. Selecting text Selecting a word Selecting a line...
Page 82: Copying And Pasting Information
CHAPTER 4 Entering Information Copying and pasting information Copying and pasting information on your handheld is similar to editing with word-processing applications on your computer. There are even faster ways to copy and paste information: • Use Graffiti 2 gestures •...
Page 83: Deleting Information
CHAPTER 4 Entering Information Deleting information Delete all or part of an entry with the Cut command. Delete information with Graffiti 2 writing. Select the information, and then draw a line from right to left in the input area. Zire™ 31 Handheld Select the information you want to delete.
Page 84: Related Topics
Zire™ 31 Handheld • Opening applications • Using menus Beaming information to another Palm OS handheld • Selecting alternate ways to write some Graffiti 2 characters • Using the entire screen to write Graffiti 2 characters • Creating your own Graffiti 2 ShortCuts...
Page 85: Chapter 5: Synchronizing Your Handheld With Your Computer
CHAPTER 5 Synchronizing Your Handheld with Your Computer Have you ever had to meet friends at a In this chapter certain time, so everyone needed to Why synchronize synchronize their watches? information? Synchronizing simply means that What information is information that has been entered or synchronized? updated in one place is automatically How do I synchronize?
Page 86: Why Synchronize Information
Memos is synchronized with Outlook. Other information, such as photos and notes, is synchronized with Palm Desktop software. You can insert the CD at any time to choose synchronization with Outlook if you did not do so during the initial installation.
Page 87: What Information Is Synchronized
If you install other applications and want those applications included in synchronization, you can choose which applications to synchronize. Everybody in your family can synchronize their handheld to the same copy of Palm Desktop software. Just make sure that each handheld has its own username; Palm Desktop software reads the username and recognizes the handheld during synchronization.
Page 88: How Do I Synchronize
To synchronize, HotSync Manager must be active. HotSync Manager was installed when you and that must be active installed Palm® Desktop software; if you didn’t install Palm Desktop software, you don’t have HotSync Manager on your computer. when you synchronize.
Page 89: Synchronizing With A Cable
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing with a cable If you need help with synchronizing, see I can’t synchronize my handheld with my computer. View the HotSync log to see what applications were successfully synchronized and whether any problems took place during synchronization.
Page 90: Synchronizing Using The Ir Port
CHAPTER 5 [ ! ] Before You Begin Your computer must have an enabled IR port and driver or have an IR device attached to it. Check your computer's documentation to see if it supports IR communication. Zire™ 31 Handheld Synchronizing Your Handheld with Your Computer Synchronizing using the IR port When you synchronize using your handheld’s IR port, you don’t need your cable.
Page 91 CHAPTER 5 Synchronizing Your Handheld with Your Computer You can continue to use the HotSync cable even if your computer is set up for IR synchronization. If you disconnect the cable after selecting Infrared on a Windows computer, be sure to click the HotSync Manager icon and select Local USB before reconnecting the cable.
Page 92 Double-click the HotSync Manager icon b. In the HotSync Controls tab, select Enabled. c. Click the Connection Settings tab. d. Select the On check box next to IR port. e. Close the HotSync Software Setup window. Continued in the Palm folder.
Page 93 CHAPTER 5 Synchronizing Your Handheld with Your Computer Did You Know? You can continue to use the HotSync cable even if your computer is set up for IR synchronization. Mac Turn off the IR port when you’re not using it to increase the speed of cable synchronization.
Page 94: Synchronizing Over A Network
CHAPTER 5 [ ! ] Before You Begin The following setup must be done before you can synchronize over a network: • Your computer must have TCP/IP installed. • Your company’s network system and its remote access server must support TCP/IP . •...
Page 95 CHAPTER 5 Synchronizing Your Handheld with Your Computer Click TCP/IP Settings to Cont’d. display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Home screen, and then selecting Primary PC Setup from the Options menu.
Page 96 CHAPTER 5 Synchronizing Your Handheld with Your Computer Zire™ 31 Handheld Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync b. Open the menus c. Select Options, and then select Modem Sync Prefs. d. Select Network, and then select OK.
Page 97 CHAPTER 5 Synchronizing Your Handheld with Your Computer Use Network Preferences to set up a service if you have not done so already. Check with your system administrator to obtain network service information. Zire™ 31 Handheld Select a service: a. Select Modem, and then tap Select Service. b.
Page 98 CHAPTER 5 Synchronizing Your Handheld with Your Computer Did You Know? Only applications that have a conduit are included in synchronization. Other applications are not included, even if they appear on the Conduit Setup screen with a checkmark next to their name.
Page 99: Synchronizing By Connecting To A Computer On The Network
IR-compatible. • The computer to which you are connecting must have a version of Palm Desktop software that is compatible with your handheld. • The computer with which you want to synchronize (your own computer) must be turned on.
Page 100 CHAPTER 5 Synchronizing Your Handheld with Your Computer Click TCP/IP Settings to display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Home screen, and then selecting Primary PC Setup from the Options menu.
Page 101 CHAPTER 5 Synchronizing Your Handheld with Your Computer Zire™ 31 Handheld Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync b. Open the menus c. Select Options, and then select LANSync Prefs. d. Select LANSync, and then select OK.
Page 102: Customizing Your Synchronization Settings
CHAPTER 5 Synchronizing Your Handheld with Your Computer Customizing your synchronization settings You can set the following options for synchronization: • Choosing how your computer responds when you initiate synchronization on your handheld (Windows only) • Enabling or disabling synchronization on your computer, setting whether synchronization is enabled automatically when you start your computer;...
Page 103 Always available HotSync Manager runs automatically every time you initiate synchronization on your handheld. Available only when the Palm Desktop software is running You must open Palm Desktop software in order for HotSync Manager to run. Manual You must manually turn HotSync Manager on each time you want your computer to respond to a synchronization request.
Page 104: Setting Synchronization Options
Synchronizing Your Handheld with Your Computer Setting synchronization options MAC ONLY Zire™ 31 Handheld Open the synchronization options screen: a. Double-click the HotSync Manager icon b. Click the HotSync Controls tab. Select the synchronization options you want: Continued in the Palm folder.
Page 105: Choosing Whether Application Information Is Updated
CHAPTER 5 Synchronizing Your Handheld with Your Computer Cont’d. Choosing whether application information is updated Key Term Conduit The By default, when information in each application is updated in one place (your handheld or your synchronization software computer), it is updated in the other. However, for an application included during synchronization, that transfers information you can choose whether information that has been updated in one place is updated in the other during the next synchronization.
Page 106 CHAPTER 5 Synchronizing Your Handheld with Your Computer WINDOWS ONLY Windows For information on choosing whether application information is updated if you are synchronizing your handheld with Outlook, see the online Outlook synchronization Help. Click the HotSync Manager icon in the taskbar in the lower-right corner of your screen, select Custom, and then...
Page 107 CHAPTER 5 Synchronizing Your Handheld with Your Computer You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
Page 108 Click OK, and then click Done. Done Select the application you want to customize: a. Double-click the Palm Desktop icon in the Palm folder. b. From the HotSync menu, select Conduit Settings. c. From the User pop-up menu, select the appropriate username.
Page 109 CHAPTER 5 Synchronizing Your Handheld with Your Computer You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
Page 110 CHAPTER 5 Synchronizing Your Handheld with Your Computer Zire™ 31 Handheld To use the option you select on an ongoing basis, click Make Default. If you do not select this box, the option you select applies only the next time you synchronize.
Page 111: Synchronizing With An External File
With File Link you can import information stored in any of the following formats: • Comma-separated (*.csv) • Memos archive (*.mpa) • Contacts archive (*.aba) • Text (*.txt) For information on how to set up a file link, see the Palm Desktop online Help. Zire™ 31 Handheld...
Page 112: Related Topics
CHAPTER 5 Synchronizing Your Handheld with Your Computer Related topics Click a link below to learn about these related topics: My Handheld Make your handheld uniquely yours. For great Installing and tips, software, accessories, Removing and more, visit www.palmOne.com/ Common myzire31.
Page 113: Chapter 6: Expanding Your Handheld
CHAPTER 6 Expanding Your Handheld A Chinese proverb says, “Life just In this chapter gives you time and space; it's up to What type of expansion you to fill it. ” But doesn’t it always cards can I use? seem that no matter how much space How can expansion cards you have, you still need more? help me?
Page 114: What Type Of Expansion Cards Can I Use
CHAPTER 6 Expanding Your Handheld What type of expansion cards can I use? Your handheld is compatible with SDIO, SD, and MultiMediaCard expansion cards. SDIO Key Term expansion cards let you add accessories to your handheld. SD and MultiMediaCard expansion SDIO An acronym for cards let you store information and applications.
Page 115: Inserting An Expansion Card
CHAPTER 6 Expanding Your Handheld Inserting an expansion card Zire™ 31 Handheld Insert the card into the expansion slot with the label side facing the front of the handheld. Push Push the card in with your thumb until you hear the confirmation tone.
Page 116: Removing An Expansion Card
CHAPTER 6 Expanding Your Handheld Removing an expansion card To prevent damaging the card and the info on it, always wait for your handheld to finish writing to the expansion card before you remove the card from the slot. Zire™ 31 Handheld Push lightly against the card with your thumb until you hear the confirmation tone.
Page 117: Opening An Application On An Expansion Card
CHAPTER 6 Expanding Your Handheld Opening an application on an expansion card When you insert an expansion card into the expansion slot, your handheld adds the expansion Did You Know? card to the category list in the upper-right corner of the screen. You can easily switch between You can install applications installed on your handheld and on the expansion card.
Page 118: Opening Files On An Expansion Card
CHAPTER 6 Expanding Your Handheld Opening files on an expansion card Some applications, such as RealOne Player, require you to store your files on an expansion card instead of on your handheld. In other applications, such as palmOne™ Photos, storing files on expansion cards is optional.
Page 119: Viewing Card Information
CHAPTER 6 Expanding Your Handheld Viewing card information It’s easy to forget which files you put on a particular expansion card. Use the Card Info application to view the card name and type, available storage space, and a summary of its contents. Reading and writing info on an expansion card Go to the Home...
Page 120: Renaming A Card
CHAPTER 6 Expanding Your Handheld Renaming a card The expansion card name appears in the category pick list and in other lists that let you choose where to store your info. When you buy a new card, give it a name that helps you remember what’s on the card.
Page 121: Copying Applications To An Expansion Card
CHAPTER 6 Expanding Your Handheld Copying applications to an expansion card If you use a card reader to view your card on a computer, the file names may differ from the names you see on the Home screen. Did You Know? Some applications, such as Photos, let you copy or move info between your...
Page 122: Removing All Information From A Card
CHAPTER 6 Expanding Your Handheld Removing all information from a card Formatting a card removes all of its info and prepares it to accept new applications and files. [ ! ] backup application and turns the card into a blank memory card. Zire™...
Page 123: Related Topics
Zire™ 31 Handheld Exchanging applications and information with other Palm OS users by exchanging cards or beaming items between handhelds Adding applications from your computer to an expansion card, and installing other files such as photos or music ®...
Page 124: Chapter 7: Managing Your Contacts
CHAPTER 7 Managing Your Contacts Say good-bye to a paper address book In this chapter that you need to update manually Adding a contact every time someone moves, changes Copying contact information their e-mail address, or gets a new into multiple contacts work extension.
Page 125: Adding A Contact
CHAPTER 7 [ ! ] Before You Begin If you want to add photos to your contacts, install palmOne™ Photos from the installation CD onto your handheld. Windows Insert the CD and follow the onscreen instructions to install extra software. Mac Insert the CD and double-click the Essential Software folder icon.
Page 126 CHAPTER 7 Managing Your Contacts To learn how to transfer Cont’d. photos to your handheld, see palmOne™ Photos. If multiple contacts share information, such as a company name and address, you can enter the first contact, and then copy the information into other contacts.
Page 127 CHAPTER 7 Managing Your Contacts If you want a reminder about a birthday, select the Reminder check box, enter the number of days before the birthday that you want to see the reminder, and then select Did You Know? Birthdays you enter in Contacts appear as untimed events in Calendar.
Page 128: Entering Additional Contact Information
CHAPTER 7 Managing Your Contacts Entering additional contact information The Contact Edit screen displays certain fields by default. You can customize the Contact Edit Additional fields appear screen to display additional fields. in a contact only if you enter info into them. If you leave a field blank, it does not appear the next time you open the...
Page 129: Selecting Contact Field Types
CHAPTER 7 Managing Your Contacts Selecting contact field types You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as specify the instant messenger (IM) account, that you associate with a contact. Any changes you make to field types apply only to the current contact.
Page 130: Defining Custom Fields
CHAPTER 7 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information.
Page 131: Selecting A Contact As Your Business Card
CHAPTER 7 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. handhelds. To beam your business card quickly, hold down the Contacts application button for approximately two seconds.
Page 132: Copying Contact Information Into Multiple Contacts
CHAPTER 7 Managing Your Contacts Copying contact information into multiple contacts You can quickly make a copy of a contact so that you can edit only the fields you need to change. For example, if two of your contacts have the same work address or phone number, duplicating You can also duplicate a the first contact simplifies entering information in the second.
Page 133: Locating A Contact On Your List
CHAPTER 7 Managing Your Contacts Locating a contact on your list You can also press Right on the navigator (or tap the Quick Look Up icon at the top of the screen) to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to...
Page 134: Deleting A Contact
CHAPTER 7 Managing Your Contacts Deleting a contact You never know when you’re going to need to look up an old business associate. If you save an archive copy of your deleted contacts, you can refer to them later by importing them.
Page 135: Customizing The Contacts List
CHAPTER 7 Managing Your Contacts Customizing the Contacts list By default, the Contacts list displays the work phone number for a contact; if no work phone number is entered, another entry is displayed. You can customize a contact’s settings to display different information on the Contacts list.You can also customize the appearance of the list.
Page 136 CHAPTER 7 Managing Your Contacts Zire™ 31 Handheld Customize the appearance of the Contacts list: a. From the Contacts list, open the menus b. Select Options, and then select Preferences. c. Select the display options you want: Remember last category Select the check box if you want Contacts to display the last category shown when you return to it from another application.
Page 137: Working With Contacts On Your Computer
To open Contacts on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Contacts on the launch bar. MAC ONLY To open Contacts on your computer, launch Palm Desktop software from the Palm folder, and then click Addresses. Zire™ 31 Handheld ®...
Page 138: Related Topics
CHAPTER 7 Managing Your Contacts Related topics Click a link below to learn about these related topics: My Handheld Make your handheld uniquely yours. For great Moving tips, software, accessories, Around and more, visit www.palmOne.com/ myzire31. Categories Information Support If you’re having problems Privacy with Contacts or with anything else on your...
Page 139: Chapter 8: Managing Your Calendar
CHAPTER 8 Managing Your Calendar Staying on top of your schedule is an In this chapter important part of being productive Scheduling events both at work and at home. Calendar Color-coding your schedule can help you remember appointments and spot schedule conflicts. You can Setting an alarm view your calendar by day, week, or Rescheduling an event...
Page 140: Scheduling Events
CHAPTER 8 Managing Your Calendar Scheduling events Use Calendar to manage your schedule. You can enter appointments, events without a start time, Key Term events that repeat at regular intervals, and events that span a period of time. Event The name for an entry in the Calendar application, including Scheduling an appointment...
Page 141 CHAPTER 8 Managing Your Calendar Did You Know? You can color-code your calendar to file events in categories. Each category has its own color. You can also mark events as private to hide them from prying eyes. Zire™ 31 Handheld Tap the line next to the time the appointment begins and enter a description.
Page 142: Scheduling An Event Without A Start Time
CHAPTER 8 Managing Your Calendar Scheduling an event without a start time Keep track of events that take place on a particular date, but not at a particular time. For example, Did You Know? you may want to enter holidays, anniversaries, and deadlines. Need to reserve a date before you know the details of the...
Page 143 CHAPTER 8 Managing Your Calendar You can change an event without a time to a scheduled appointment. Tap the event description, tap Details, tap the Time box, and select the start and end times. Zire™ 31 Handheld Add an unscheduled event line: a.
Page 144: Scheduling A Repeating Event-Standard Interval
CHAPTER 8 Managing Your Calendar Scheduling a repeating event—standard interval There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event. This is a great way to block out time for things like a daily walk with the dog, a weekly team To select intervals such as meeting, a monthly game night with friends, and annual events like anniversaries and holidays.
Page 145: Scheduling A Repeating Event-Unusual Interval
CHAPTER 8 Managing Your Calendar Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.
Page 146 CHAPTER 8 Managing Your Calendar To enter holidays such as Labor Day or Thanksgiving, tap Month, enter 12 on the Every line, and then tap Day as the Repeat By setting. Zire™ 31 Handheld Set the repeat interval: a. Tap Day, Week, Month, or Year as the repeat unit. b.
Page 147: Scheduling An Event That Is Longer Than A Day
CHAPTER 8 Managing Your Calendar Scheduling an event that is longer than a day Reserve a block of time for events that span several days such as a vacation, conference, training Did You Know? class, or an extended project. Reserve a specific block of time during the day or use events without times to flag a series of dates.
Page 148: Entering A Location Or A Note For An Event
CHAPTER 8 Managing Your Calendar Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location. Zire™...
Page 149: Color-Coding Your Schedule
CHAPTER 8 Managing Your Calendar Color-coding your schedule Use color-coding to quickly spot different types of events. For example, make all your family appointments green, your work appointments blue, and your appointments with friends yellow. Selecting your color-codes Each color-code represents a category of events. You can assign each category a name and select which color you want to assign to it.
Page 150 CHAPTER 8 Managing Your Calendar Zire™ 31 Handheld Open Day View: a. Press the Calendar application button. b. Tap the Day View icon Open the Edit Categories dialog box: a. From Day View, tap the event description. b. Tap Details. c.
Page 151 CHAPTER 8 Managing Your Calendar Zire™ 31 Handheld Select the color-code for the category: a. Tap New or select a category and tap Edit. b. Enter or edit the category name. c. Tap the color you want to give this category. d.
Page 152: Assigning A Color-Code To An Event
CHAPTER 8 Managing Your Calendar Assigning a color-code to an event Did You Know? In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color-code.
Page 153: Setting An Alarm
CHAPTER 8 Managing Your Calendar Setting an alarm You can customize your alarm settings in the Calendar Preferences dialog box. Did You Know? If you set your alarms in World Clock instead of Calendar, you have different alarm sound choices. Keep in mind that since World Clock alarms aren’t tied to a specific event, you won’t...
Page 154: Rescheduling An Event
CHAPTER 8 Managing Your Calendar Rescheduling an event You can also use the Event Details dialog box to change the alarm, location, category, repeat, and privacy settings. Zire™ 31 Handheld Press the Calendar application button. Go to the event you want to reschedule: a.
Page 155 CHAPTER 8 Managing Your Calendar Zire™ 31 Handheld If you’re changing a repeating event, tap one of the following to select which event(s) you want to apply the changes to: Current Apply your changes to only the selected instance of the repeating event.
Page 156: Deleting Events
CHAPTER 8 Managing Your Calendar Deleting events If an appointment is cancelled, you can delete it from your schedule. When deleting a repeating event, you can indicate whether you want to delete just the selected event, or to include other You can also delete a instances of the event.
Page 157 CHAPTER 8 Managing Your Calendar Zire™ 31 Handheld Select the check box to save an archive copy of the event on [ & ] OPTIONAL your computer. Select OK. If you’re deleting a repeating event, tap one of the following to select which event(s) you want to delete: Current Delete only the selected...
Page 158: Deleting All Your Old Events
CHAPTER 8 Managing Your Calendar Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping, ” you can delete all your old events. Zire™ 31 Handheld Press the Calendar application button.
Page 159: Checking Your Schedule
CHAPTER 8 Managing Your Calendar Checking your schedule Sometimes you want to look at your schedule for a particular date, while other times you want to see an overview of a week or month. Press the Calendar application button repeatedly to cycle Viewing your appointments and tasks together through the four different Agenda View shows your daily schedule and any items on your Tasks list that are overdue or due...
Page 160 CHAPTER 8 Managing Your Calendar Zire™ 31 Handheld Do one of the following to view your schedule: • Tap an appointment to go to it in Day View. • Tap a task to go to it in Tasks. Category marker No-time icon Agenda View icon Done...
Page 161: Viewing Your Daily Schedule
CHAPTER 8 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date. Zire™ 31 Handheld Open Day View: a.
Page 162 CHAPTER 8 Managing Your Calendar Zire™ 31 Handheld Do any of the following to view your daily schedule: • Tap the day selector to view another day in the same week, tap the arrows to scroll to the previous or next week, or tap Go To to choose a specific date. •...
Page 163: Viewing Your Weekly Schedule
CHAPTER 8 Managing Your Calendar Viewing your weekly schedule Week View shows your schedule for an entire week. The timeframes that appear on the screen are based on the Start Time and End Time settings in Calendar Preferences. You can also press Right and Left on the navigator to scroll to the next or previous week.
Page 164: Viewing Your Monthly Schedule
CHAPTER 8 Managing Your Calendar Viewing your monthly schedule Month View shows your schedule for a whole month. You can scroll between months or jump to any other month. You can also press Right and Left on the navigator to scroll to the next or previous month.
Page 165: Finding Events That Overlap
CHAPTER 8 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View. Customizing your calendar Control the appearance of your Calendar screens. Choose display options for Agenda View, Day View, and Month View.
Page 166: Customizing Display Options For Your Calendar
CHAPTER 8 [ ! ] Before You Begin To use a photo as your Agenda View background, you must first install palmOne™ Photos from the installation CD onto your handheld. Zire™ 31 Handheld Managing Your Calendar Customizing display options for your calendar Press the Calendar application button.
Page 167 CHAPTER 8 Managing Your Calendar If the text is difficult to see against your new background, select a different Color Theme to change the text color. If you want to see the hours when you have nothing scheduled as well as your appointments, deselect Compress Day View.
Page 168 CHAPTER 8 Managing Your Calendar Zire™ 31 Handheld Tap Month and set any of the following Month View options: Show Category List Display the category pick list. By default, the Category pick list doesn’t appear. Timed Events Show events that are scheduled for a specific time.
Page 169: Setting Alarm And Time Options
CHAPTER 8 Managing Your Calendar Setting alarm and time options You can view and schedule events in time slots that are before or after the start or end time. You just need to scroll to those time slots. Zire™ 31 Handheld Press the Calendar application button.
Page 170 CHAPTER 8 Managing Your Calendar Zire™ 31 Handheld Set any of the following alarm settings: Alarm Preset Set an alarm for each new event. When you select this check box, you also need to enter the default number of minutes, days, or hours before the event the alarm sounds.
Page 171: Working With Calendar On Your Computer
To open Calendar on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Calendar on the launch bar. MAC ONLY To open Calendar on your computer, double-click the Palm Desktop icon in the Palm folder, and then click Date Book. Zire™ 31 Handheld ®...
Page 172: Related Topics
Calendar or with anything else on your handheld, go to www.palmOne.com/ support/zire31. Zire™ 31 Handheld Beaming events to other Palm OS ® handheld users Keeping events private by turning on security options • Editing and deleting categories • Viewing events by category...
Page 173: Chapter 9: Managing Your Tasks
CHAPTER 9 Managing Your Tasks Some of the most successful people in In this chapter the world are also the busiest. When Creating a task asked how they manage to do it all, Organizing your tasks busy people usually say, “I make lists. ” The Tasks application on your Marking a task complete handheld is the perfect place to make a...
Page 174: Creating A Task
CHAPTER 9 Managing Your Tasks Creating a task If no task is currently selected, you can create a new task by writing Graffiti® 2 characters in the input area. Add a note to a task. Tap the Note button, enter the note text, and then select Done.
Page 175: Setting An Alarm
CHAPTER 9 [ ! ] Before You Begin Create a task and assign it a due date. A task must have a due date to set an alarm. You can customize the alarm sound for your tasks in the Task Preferences dialog box.
Page 176: Scheduling A Repeating Task-Standard Interval
CHAPTER 9 Managing Your Tasks Scheduling a repeating task—standard interval Repeating tasks are a great way to add tasks that happen over and over again, like taking out the trash every Thursday night or making monthly mortgage or rent payments. To select intervals such as the 2nd Tuesday of every month or the 3rd...
Page 177 CHAPTER 9 Managing Your Tasks Zire™ 31 Handheld Set the repeat interval: a. Tap the task description, and then tap Details. b. Tap the Repeat pick list and select how often the task repeats: Daily until, Every week, Every other week, Every month, or Every year.
Page 178: Scheduling A Repeating Task-Unusual Interval
CHAPTER 9 Managing Your Tasks Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months.
Page 179 CHAPTER 9 Managing Your Tasks To schedule an annual task, such as decorating for a holiday on the first Sunday of a particular month, select Month as the repeat unit, enter 12 on the Every line, and then tap Day as the Repeat By setting.
Page 180: Organizing Your Tasks
CHAPTER 9 Managing Your Tasks Organizing your tasks Sometimes you want to look at all the things you need to do, while at other times you want to see Did You Know? only certain types of tasks. Overdue tasks have an exclamation point (!) next to the due date.
Page 181: Marking A Task Complete
Options menu and select Preferences. NOTE differently. Palm Desktop software checks off all overdue instances of the task, and Microsoft Outlook checks off only the oldest instance of the task. Zire™ 31 Handheld Go to the Home...
Page 182: Deleting Tasks
CHAPTER 9 Managing Your Tasks Deleting tasks If a task is cancelled, you can delete it from your Tasks list. When you delete a repeating task, you delete all other instances of the task. You can also delete all your completed tasks. You can also delete a specific task by selecting the task, tapping Details,...
Page 183: Deleting All Your Completed Tasks
CHAPTER 9 Managing Your Tasks Deleting all your completed tasks Many people find it useful to refer to old tasks for tax purposes. If you save an archive copy of your deleted tasks, you can refer to them later by importing them.
Page 184: Customizing Your Tasks List
CHAPTER 9 Managing Your Tasks Customizing your Tasks list Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks. You can also display your tasks in Calendar’s Agenda View.
Page 185 CHAPTER 9 Managing Your Tasks Zire™ 31 Handheld Change any of the following settings, and then select OK: Sort by Select the order in which the tasks appear in the Tasks list. Show Completed Tasks Display your finished tasks in the Tasks list. If you turn off this setting, your finished tasks disappear from the list when you check them off, but they stay in your handheld’s memory until you purge them.
Page 186: Working With Tasks On Your Computer
Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Palm Desktop software to learn how to use Tasks on your computer. The online Help includes info about the following topics: •...
Page 187: Related Topics
Tasks or with anything else on your handheld, go to www.palmOne.com/ support/zire31. Zire™ 31 Handheld Beaming tasks to other Palm OS ® handheld users Keeping tasks private by turning on security options Organizing tasks by type Answers to frequently asked questions about Tasks...
Page 188: Chapter 10: Writing Memos
CHAPTER 10 Writing Memos Your handheld contains applications In this chapter for storing the most common types of Creating a memo information: contact names and Viewing and editing a memo numbers, appointments, and so on. Memos is the tool to use for capturing Moving memos in your memos list information that is meaningful to you...
Page 189: Creating A Memo
CHAPTER 10 Writing Memos Creating a memo In the Memos list, you can also just start writing to create a new memo. The first letter is automatically capitalized. Use Phone Lookup to quickly add a name and phone number to a memo.
Page 190: Viewing And Editing A Memo
CHAPTER 10 Writing Memos Viewing and editing a memo The Memos list shows the first line of each memo, so make sure that first line is something you will recognize. Did You Know? You can connect your handheld to a portable keyboard and type your memos on the go without carrying around a heavy...
Page 191: Moving Memos In Your Memos List
You can move memos up or down in your memos list. For example, you might want to keep all Did You Know? memos on a certain topic grouped together. ® If you use Palm Desktop software for synchronizing, you can...
Page 192: Deleting A Memo
CHAPTER 10 Writing Memos Deleting a memo Need to retrieve that holiday recipe you stored? If you save an archive copy of your deleted memos, you can refer to them later by importing them. Zire™ 31 Handheld Go to the Home screen and select Memos Open the Delete Memo dialog box:...
Page 193: Working With Memos On Your Computer
To open Memos on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Memos on the launch bar. MAC ONLY To open Memos on your computer, launch Palm Desktop software from the Palm folder, and then select Memos. Zire™ 31 Handheld ®...
Page 194: Related Topics
Adding a phone number or other contact information to a memo using Phone Lookup Organizing memos by arranging them into categories and sorting them Keeping memos private by turning on security options ® Beaming memos to other Palm OS handheld users Answers to frequently asked questions about Memos...
Page 195: Chapter 11: Writing Notes In Note Pad
CHAPTER 11 Writing Notes in Note Pad Need to jot down a phone number or a In this chapter reminder to yourself? Avoid fumbling Creating a note for scraps of paper, and write Viewing and editing a note important reminders in Note Pad. You can use Note Pad to do everything you Deleting a note might do with a piece of paper and a...
Page 196: Creating A Note
CHAPTER 11 [ ! ] Before You Begin Make sure full-screen writing is turned off. You cannot create or edit notes in Note Pad when full-screen writing is on. Tap the pen selector to change the pen width or to select the eraser. To clear the screen completely, tap the note (anywhere but the title),...
Page 197: Choosing The Pen And Paper (Background) Colors
CHAPTER 11 Writing Notes in Note Pad Choosing the pen and paper (background) colors Zire™ 31 Handheld Go to the Home screen and select Note Pad Open the Select Colors dialog box: a. Select Done to display the Note Pad list. b.
Page 198 CHAPTER 11 Writing Notes in Note Pad Zire™ 31 Handheld Select the pen and paper colors: a. Tap Pen, and then tap the ink color you want to use. b. Tap Paper, and then tap the background color you want to use. c.
Page 199: Setting An Alarm
CHAPTER 11 Writing Notes in Note Pad Setting an alarm To use a note as a reminder, set an alarm for that note. Change the alarm sound by opening the Options menu, selecting Preferences, and then selecting a sound from the Alarm Sound pick list.
Page 200 CHAPTER 11 Writing Notes in Note Pad You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title. Zire™ 31 Handheld Set the alarm: a. Open the menus b.
Page 201: Viewing And Editing A Note
CHAPTER 11 Writing Notes in Note Pad Viewing and editing a note Sort the Note Pad list alphabetically, by date, or manually. Open the Options menu, select Preferences, and then tap the Sort by pick list. If you sort manually, you can rearrange the list by dragging notes to another position in the...
Page 202: Deleting A Note
CHAPTER 11 Writing Notes in Note Pad Deleting a note You can also Delete a note by opening the Record menu and selecting Delete Note. Want to get rid of those deletion confirmation messages? Open the Options menu, select Preferences, and then uncheck the Confirm note delete check box.
Page 203: Working With Note Pad On Your Computer
• Sorting notes • Sharing notes WINDOWS ONLY To open Note Pad on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Note Pad on the launch bar. MAC ONLY To open Note Pad on your computer, double-click the Note Pad icon in the Palm folder.
Page 204: Related Topics
Zire™ 31 Handheld • Opening applications • Using menus ® Beaming notes to other Palm OS handheld users Keeping notes private by turning on security options Creating categories so you can organize notes Answers to frequently asked questions about Notes...
Page 205: Chapter 12: Performing Calculations
CHAPTER 12 Performing Calculations Whether you’re figuring the tip on a In this chapter restaurant bill, or balancing your Calculator buttons checkbook, it’s always nice to have a Viewing recent calculations calculator on hand. And because it’s part of your handheld, there’s no need Related topics to carry a separate calculator.
Page 206: Calculator Buttons
CHAPTER 12 Performing Calculations Calculator buttons Use the memory buttons to store and recall a number you enter in multiple calculations. If you make a mistake entering a number in the middle of a calculation, use the CE button to re-enter the number without starting the calculation over.
Page 207: Viewing Recent Calculations
CHAPTER 12 Performing Calculations Viewing recent calculations View recent calculations to confirm that you entered everything correctly. Did You Know? Viewing recent calculations is helpful when double-checking the math in your checkbook register. Did You Know? Calculator History also has these functions: Tap here to clear Clear the calculator’s history.
Page 208: Related Topics
CHAPTER 12 Performing Calculations Related topics Click the links below to learn about these related topics: Community To explore the world of your handheld, go to Moving around www.palmOne.com/ myzire31. Entering Support information If you’re having problems with Calculator or anything else on your handheld, go to www.palmOne.com/ support/zire31.
Page 209: Chapter 13: Managing Your Expenses
CHAPTER 13 Managing Your Expenses Tired of trying to re-create your In this chapter business trip when you return? Adding an expense Expense makes it easy to keep track of Choosing currency options what you paid for that dinner in New York with your new sales group.
Page 210: Adding An Expense
CHAPTER 13 Managing Your Expenses Adding an expense Did You Know? Expense is not just for business. Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out. Add an expense simply by writing the first letter of the expense type.
Page 211 CHAPTER 13 Managing Your Expenses Add extra information to your expense items. Select the item and tap Details. Then tap Note and enter the information. Tap Lookup in the Attendees list to pull names from Contacts. Did You Know? After you synchronize, you can send your expense information to a spreadsheet on your...
Page 212: Choosing Currency Options
CHAPTER 13 Managing Your Expenses Choosing currency options Expense is even easier to use when you customize the currency list. You can choose what currencies appear in the pick list, what symbol automatically appears in new expenses, and even create your own currency symbol. Customizing the currency pick list Place the currency symbols that you use most often in the currency pick list.
Page 213: Presetting The Currency Symbol
CHAPTER 13 Managing Your Expenses Cont’d. Presetting the currency symbol Choose which currency symbols appear when you add a new expense. If you’re entering several expenses that all use the same currency, change the preset currency to that symbol to save time. When you’re finished with those expenses, change it again to the...
Page 214: Creating A Currency Symbol
CHAPTER 13 Managing Your Expenses Creating a currency symbol If the currency you want to use is not in the pick list of countries, you can create your own symbol. Zire™ 31 Handheld Choose the default currency: a. Tap the Default Currency pick list.
Page 215 CHAPTER 13 Managing Your Expenses Zire™ 31 Handheld Create the custom symbol: a. Tap a Country box. b. Enter the name of the country and the symbol that you want. c. Select OK, and then select OK again. Done...
Page 216: Deleting Expenses
CHAPTER 13 Managing Your Expenses Deleting expenses Delete individual expenses, or an entire category of expenses at once. Deleting an individual expense Zire™ 31 Handheld Go to the Home screen and select Expense Select the expense you want to delete. Delete the item: a.
Page 217: Deleting An Entire Category Of Expenses
CHAPTER 13 Managing Your Expenses Deleting an entire category of expenses To combine expenses from different categories, rename one category to match the other category’s name. Did You Know? There is another way to delete a category. Tap the Category pick list and select Edit Categories.
Page 218: Customizing The Expense List
CHAPTER 13 Managing Your Expenses Customizing the expense list You can change the appearance of the expense list. Did You Know? Customizing the expense list makes it easy to see how much you spent on each type of expense. For example, to see how much you spent on taxis, sort your expenses by...
Page 219: Working With Expense On Your Computer
• Transfer expense information to other applications, such as Microsoft Excel, using the Send or Export command in Palm Desktop software. To open Expense on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Expense on the launch bar.
Page 220: Related Topics
CHAPTER 13 Managing Your Expenses Related topics Click a link below to learn about these related topics: Community To explore the world of your handheld, go to Moving around www.palmOne.com/ myzire31. Entering Support information If you’re having problems with Expense or anything else on your handheld, go to Calculator www.palmOne.com/...
Page 221: Chapter 14: Listening To Music
CHAPTER 14 Listening to Music Are you tired of listening to small talk In this chapter during that long commute on the bus Transferring MP3 files to an or train? Do you need something expansion card smaller than a CD player when you’re Transferring music from a CD out for a walk or at the gym? RealOne to an expansion card...
Page 222: Transferring Mp3 Files To An Expansion Card
CHAPTER 14 [ ! ] Before You Begin Windows Install the RealOne Player application on your handheld and your computer. You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. Create an “SD_Audio”...
Page 223 Insert an expansion card into your handheld. Select the MP3 files you want to transfer: a. Drag and drop the MP3 files onto the Send To Handheld droplet in the Palm folder. b. In the Send To Handheld dialog box, select your username and click OK.
Page 224 CHAPTER 14 Listening to Music Zire™ 31 Handheld Synchronize your handheld with your computer. Be patient; transferring music to an expansion card can take several NOTE minutes. Done...
Page 225: Transferring Music From A Cd To An Expansion Card
CHAPTER 14 Listening to Music Transferring music from a CD to an expansion card If your songs are on a CD and you want to listen to them on your handheld, use RealOne Player on your computer to convert and transfer the files. WINDOWS ONLY Zire™...
Page 226 CHAPTER 14 Listening to Music If you want to select only a few songs, click Deselect All, and then click the check box next to the songs you want to select. Did You Know? A 64MB expansion card holds about an hour of music (capacity varies with sampling rates).
Page 227 IMPORTANT Do not tap the HotSync icon. Select the songs you want to transfer: a. In RealOne Player on your computer, click Devices. b. If necessary, double-click Palm Handheld, and then double-click Card. c. Click Add Clips. Clips Devices Continued...
Page 228 CHAPTER 14 Listening to Music On your handheld, tap Cont’d. Songs to view a list of the songs available for you to play. The songs you just transferred are at the bottom of the list. Zire™ 31 Handheld d. In the Add Clips window, select the songs you want to add, and then click Add Clips.
Page 229: Playing Music On Your Handheld
CHAPTER 14 Listening to Music Playing music on your handheld If RealOne Mobile Player reaches the preset period of inactivity before you exit the application, the screen turns off and the music continues playing. To set the period of inactivity, open the Options menu and select Preferences.
Page 230: Managing Playlists
CHAPTER 14 Listening to Music Managing playlists You can create as many playlists as you want. Creating a playlist For tips on using RealOne Mobile Player, open the Options menu and select Help. Zire™ 31 Handheld On your handheld, go to the Home screen and select RealOne Open the Edit Playlist dialog box: a.
Page 231 CHAPTER 14 Listening to Music To quickly select all the songs in the list, tap Select All. To quickly unselect all the songs, tap Select None. Zire™ 31 Handheld Add songs to the playlist: a. Tap Add. b. Select the check box next to the songs you want to include on the playlist.
Page 232: Playing Songs From A Playlist
CHAPTER 14 Listening to Music Playing songs from a playlist Zire™ 31 Handheld On your handheld, go to the Home Select a song from a playlist: a. Tap Playlists. b. Tap the playlist you want to play. c. Tap the first song you want to play.
Page 233: Editing A Playlist
CHAPTER 14 Listening to Music Editing a playlist Zire™ 31 Handheld On your handheld, go to the Home screen and select RealOne Open the playlist you want to edit: a. Tap Playlists. b. Tap the playlist you want to edit. c.
Page 234 CHAPTER 14 Listening to Music Zire™ 31 Handheld Tap Edit and do any of the following: Select a song and tap Remove to delete the song from the Delete a song playlist. Tap Add, select a song’s check box, and then tap Done. Add a song Select a song and tap the up arrow or down arrow to move the Move a song...
Page 235: Deleting A Playlist
CHAPTER 14 Listening to Music Deleting a playlist Zire™ 31 Handheld On your handheld, go to the Home screen and select RealOne Open the playlist you want to delete: a. Tap Playlists. b. Tap the playlist you want to delete. Delete the list: a.
Page 236: Viewing Song Info
CHAPTER 14 Listening to Music Viewing song info You can view details for the song that is currently playing. Zire™ 31 Handheld On your handheld, go to the Home screen and select RealOne Select a song to play and view: •...
Page 237: Working With Realone Player On Your Computer
CHAPTER 14 Listening to Music Working with RealOne Player on your computer WINDOWS ONLY Use RealOne Player on your computer to play and manage your songs. Check out the online Help in RealOne Player to learn how to use RealOne Player on your computer. The online Help includes info about the following topics: •...
Page 238: Related Topics
• Naming expansion cards • Viewing the contents of a card • Installing the RealOne software on your handheld and computer • Using Palm Quick Install and the Send To Handheld droplet Answers to frequently asked questions about RealOne Mobile Player...
Page 239: Chapter 15: Viewing Photos
CHAPTER 15 Viewing Photos A picture may be worth a thousand In this chapter words, but what happens when you Copying photos to your have a thousand pictures that you are handheld trying to keep organized? Or maybe Viewing photos just a few that are so meaningful that Rotating a photo you want to have instant access to...
Page 240: Copying Photos To Your Handheld
CHAPTER 15 [ ! ] Before You Begin Install palmOne Photos from the installation CD onto your handheld. On a Windows computer, you can also copy photos by opening the palmOne Photos desktop application, selecting Add Photos to add photos to an album on your computer, and then synchronizing to transfer...
Page 241 Select the photos you want to transfer: a. Drag and drop the photos onto the Send To Handheld droplet in the Palm folder. b. In the Send To Handheld dialog box, select your username and click OK. Synchronize your computer with your handheld.
Page 242: Viewing Photos
CHAPTER 15 Viewing Photos Viewing photos You can view photos in the following ways: Did You Know? If you or your friends Thumbnail View miniature preview versions of your photos. have a digital camera that uses SD memory cards, List View names and dates of photos on your handheld or an expansion card. you can insert the cards into the expansion slot Slide show View all photos in an album, automatically one after another.
Page 243: Viewing A Photo In List View
CHAPTER 15 Viewing Photos Viewing a photo in List view Can’t remember what album your photo is in? Select All Photos from the pick list. Zire™ 31 Handheld To see a full-screen view of the photo, select the photo from the thumbnails. Tap anywhere in the photo to return to the Thumbnail view screen.
Page 244: Viewing A Slide Show
CHAPTER 15 Viewing Photos Viewing a slide show You can set how long a photo is displayed in slide show mode before the next item appears by opening the menus, selecting Options, selecting Preferences, and then selecting a time interval from the Slide Show Delay pick list.
Page 245: Rotating A Photo
® Palm Desktop software. Synchronize again to send the rotated photo back to your handheld. Zire™ 31 Handheld Tap a photo to stop the slide show and return to Thumbnail or List view.
Page 246 CHAPTER 15 Viewing Photos Zire™ 31 Handheld Rotate the photo: a. Open the menus b. Select Photos, and then select Rotate Photo. c. Select the rotation you want. Tap anywhere in the photo to return to Thumbnail or List view. Done...
Page 247: Viewing And Editing Photo Details
CHAPTER 15 Viewing Photos Viewing and editing photo details Zire™ 31 Handheld Go to the Home screen and select Photos Select the photo you want to view: a. Tap the pick list in the upper-right corner and select the album containing the photos you want.
Page 248 CHAPTER 15 Viewing Photos Photos with notes appear with a note icon to the right in List view. Tap the scroll arrows at the bottom of the Photo Details screen to view other photos in the album. Zire™ 31 Handheld View photo details: a.
Page 249: Organizing Photos
CHAPTER 15 Viewing Photos Organizing photos You can organize your photos in the following ways: • Create albums and place your photos in those albums. • Move photos within or between albums. • Sort photos in List view. Organizing photos in albums If a photo is saved on your handheld, you can save it only to an album...
Page 250 CHAPTER 15 Viewing Photos If you are not already in the album you want to organize, tap the pick list in the upper-right corner and select the album you want. Drag the stylus across multiple photos to add or remove them all at once. Did You Know? If you remove a photo from an album, it is...
Page 251: Moving A Photo Within And Between Albums
CHAPTER 15 Viewing Photos Moving a photo within and between albums Move photos within albums to easily put the slide show of your kid’s birthday party in the sequence you want. You can also move a photo to a new album by adding it to the new album.
Page 252: Sorting Photos In List View
CHAPTER 15 Viewing Photos Sorting photos in List view Did You Know? The Date column lists photos by the date they were added to your handheld, not the date they were taken. If you spent time organizing a slide show to give the exact sequence of your vacation, be careful not to...
Page 253: Copying A Photo
CHAPTER 15 Viewing Photos Copying a photo You can copy photos from your handheld to an expansion card, and vice versa. Zire™ 31 Handheld Go to the Home screen and select Photos Select a photo to copy: a. Tap the pick list in the upper-right corner and select the album containing the photo you want.
Page 254: Deleting A Photo
CHAPTER 15 Viewing Photos Deleting a photo In Thumbnail or List view, delete a photo by selecting Delete from the Photo menu, selecting the photo to delete, and then selecting Delete. You can also delete a photo from the Photos Details screen by selecting Delete on that screen.
Page 255: Working With Photos On Your Computer
To open Photos on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Photos on the launch bar. MAC ONLY To open Photos on your computer, launch Palm Desktop software from the Palm folder, and then select Photos. Zire™ 31 Handheld ®...
Page 256: Related Topics
If you’re having problems with Photos or with anything else on your handheld, go to www.palmOne.com/ support/zire31. Zire™ 31 Handheld • Opening applications • Using menus ® Beaming photos to other Palm OS handheld users Answers to frequently asked questions about Photos...
Page 257: Chapter 16: Sharing Information
CHAPTER 16 Sharing Information You have to get this memo to your In this chapter boss—now. Or the photo of the Beaming grandkids in their Halloween costumes Other ways of sharing to your mom. After you’ve used your information handheld to create or capture that Related topics important business and personal information, it’s time to share it with...
Page 258: Beaming
Beaming Using the IR port on your handheld, you can beam information from within an application, such as a photo, a contact, an appointment, or a task, to other Palm OS For best results when beam a category of information, such as a photo album—or even an entire application.
Page 259 CHAPTER 16 Sharing Information The leftmost menu is most applications is named Record. In Contacts, you can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. Beam your business card to other handhelds by holding down the...
Page 260: Beaming A Category
CHAPTER 16 Sharing Information Beaming a category Create a category of Calendar events such as your kid’s soccer schedule, and then beam the entire category to your spouse’s handheld. When you beam a category, the individual entries within the category (contacts, memos, photos, and so on) appear as unfiled items on the receiving...
Page 261: Beaming An Application
CHAPTER 16 Sharing Information Beaming an application Tap the Beam From pick list to beam an application from an expansion card inserted into the expansion slot. Zire™ 31 Handheld Select the application you want to beam: a. Go to the Home screen.
Page 262 CHAPTER 16 Sharing Information Zire™ 31 Handheld Beam the application: a. Tap Beam. b. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld. IR port Wait for the Beam dialog box to indicate that beaming is complete. Done...
Page 263: Other Ways Of Sharing Information
• Copy information or an application onto an expansion card inserted into the expansion slot, and view the information by inserting the card into the slot on another Palm OS • Copy information such as a photo from your handheld to your computer, or from computer to handheld, by synchronizing.
Page 264: Related Topics
CHAPTER 16 Sharing Information Related topics Click a link below to learn about these related topics: My Handheld Make your handheld uniquely yours. For great Synchronizing tips, software, accessories, and more, visit Expansion www.palmOne.com/ myzire31. Common Questions Support If you’re having problems with sharing information or with anything else on your handheld, go to...
Page 265: Chapter 17: Keeping Your Information Private
CHAPTER 17 Keeping Your Information Private You probably wouldn’t leave your door In this chapter unlocked at night, so why should it be Choosing a security level any different with your handheld? Marking information as When you think about the amount of private personal and private information Setting the level of privacy...
Page 266: Choosing A Security Level
CHAPTER 17 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld. Choose the level that provides the best mix of security and convenience. Activating no security features All entries are accessible to anyone who has your handheld. This includes entries that are marked private, but are not masked or hidden.
Page 267: Marking Information As Private
CHAPTER 17 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info. Zire™ 31 Handheld Open an application. Create a new entry, or select the entry that you want to make private. Mark it as private: a.
Page 268: Setting The Level Of Privacy
CHAPTER 17 Keeping Your Information Private Setting the level of privacy Add further protection to your private entries by setting the privacy level (hidden/masked). Hiding or masking private entries Zire™ 31 Handheld Open Security: a. Go to the Home screen. b.
Page 269: Viewing An Entry That Is Masked
CHAPTER 17 Keeping Your Information Private Cont’d. Viewing an entry that is masked To open a masked entry, select the entry. If you have a password, enter it in the Show Private Records dialog box, and then select OK. When you close a masked entry, it remains masked. Using a password Further protect your hidden or masked entries by creating a password, which is needed to display the contents of hidden/masked entries.
Page 270: Creating A Password
CHAPTER 17 Keeping Your Information Private Creating a password The best passwords consist of a mix of letters, characters, and numbers. Longer passwords are better than short ones. Any password you create is case-sensitive. Enter your password with ® Graffiti 2 writing or the onscreen keyboard.
Page 271: Changing A Password
Keeping Your Information Private Changing a password You can change your password at any time. You must enter the current password before you can change it. ® In Palm Desktop software, you can require password entry for private info to display.
Page 272 CHAPTER 17 Keeping Your Information Private Zire™ 31 Handheld Change your password: a. Enter a new password and hint. b. Select OK. Confirm the password: a. Enter the password again. b. Select OK. Select Done. Done...
Page 273: Deleting A Password
CHAPTER 17 Keeping Your Information Private Deleting a password You can delete your password at any time. You must enter the current password before you can delete it. Zire™ 31 Handheld Open Security: a. Go to the Home screen. b. Select Prefs c.
Page 274: Deleting A Forgotten Password
CHAPTER 17 Keeping Your Information Private Deleting a forgotten password If you forget your password, your handheld displays the password hint (if you entered one) to help you remember the password. If you still can’t remember the password, you can delete it from your handheld.
Page 275: Locking Your Handheld
CHAPTER 17 [ ! ] Before You Begin To use the locking feature, you must first create a password for your handheld. To start your handheld when it is locked, turn it on. Enter your password, and then select Done. Zire™...
Page 276: Locking Your Handheld Automatically
CHAPTER 17 Keeping Your Information Private Locking your handheld automatically Zire™ 31 Handheld Open Security: a. Go to the Home screen. b. Select Prefs c. Select Security. Open the Lock Handheld dialog box: a. Tap the Auto Lock Handheld box. b.
Page 277 CHAPTER 17 Keeping Your Information Private Zire™ 31 Handheld Select one of these lock options: Never Always leave your handheld unlocked. On power off Automatically lock your handheld whenever you turn it off. At a preset time Set a time when your handheld will automatically lock.
Page 278: Locking Your Handheld Manually
CHAPTER 17 Keeping Your Information Private Locking your handheld manually Zire™ 31 Handheld Open Security: a. Go to the Home screen. b. Select Prefs c. Select Security. Select Lock & Turn Off. Select Off & Lock. Done Lock & Turn Off...
Page 279: Related Topics
CHAPTER 17 Keeping Your Information Private Related topics Click a link below to learn about these related topics: Community To explore the world of your handheld, go to Moving around www.palmOne.com/ myzire31. Synchronizing Support If you’re having problems Customizing with private entries or Maintaining anything else on your handheld, go to...
Page 280: Chapter 18: Using Categories To Organize Information
CHAPTER 18 Using Categories to Organize Information If you’re like most people, you use In this chapter your handheld to manage your work Adding a category life and your personal life. Yet these Renaming a category two areas contain so many details: your children’s after-school activities, Deleting a category your conference schedule, your...
Page 281: Adding A Category
CHAPTER 18 Using Categories to Organize Information Adding a category You can add categories in many applications: Contacts, Expense, Memos, Note Pad, Tasks, and Did You Know? palmOne™ Photos. (In palmOne Photos, categories are called albums.) Place individual entries You can have up to into these categories to easily get to a group of related items.
Page 282: Renaming A Category
CHAPTER 18 Using Categories to Organize Information Renaming a category If you want to combine items in different categories, rename one category to the other category name. Did You Know? Some categories, like All and Unfiled, come with your handheld and cannot be changed.
Page 283: Deleting A Category
CHAPTER 18 Using Categories to Organize Information Deleting a category If you delete a category, the items in that category will move to the Unfiled category. In Expense, you can delete a category, including its contents, with the Purge command. Zire™...
Page 284: Placing Information Into A Category
CHAPTER 18 Using Categories to Organize Information Placing information into a category You can place individual entries into categories within an application. For example, you may want to place some of your contacts into a category called Medical. You can also enter new information into a You may also find it convenient to view applications in groups.
Page 285 CHAPTER 18 Using Categories to Organize Information To place an entry into a different category, simply select a different category from the Category pick list. Zire™ 31 Handheld Place the entry into a category: a. Select a category from the Category pick list. b.
Page 286: Placing An Application Into A Category
CHAPTER 18 Using Categories to Organize Information Placing an application into a category Zire™ 31 Handheld Go to the Home screen Open the Category dialog box: a. Open the menus b. Select Category on the App menu. Place the application into a category: a.
Page 287: Viewing Information By Category
CHAPTER 18 Using Categories to Organize Information Viewing information by category In the Home screen, scroll through the categories by repeatedly tapping the Home screen icon, or pressing Right or Left on the navigator. To view all of the applications on your handheld select the All category.
Page 288: Related Topics
Photos else on your handheld, go to Sharing www.palmOne.com/ support/zire31. Zire™ 31 Handheld • Opening applications • Using menus Color-coding your events in Calendar Working with albums ® Beaming a category to another Palm OS handheld...
Page 289: Chapter 19: Installing And Removing Applications
CD There are thousands of applications Installing other applications and files available for Palm OS the ones you need to help you get the Removing an application from your handheld most out of your handheld, no matter what you’re doing.
Page 290: Checking Space And Version Numbers
CHAPTER 19 Installing and Removing Applications Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your handheld or expansion card, in case you’re interested in upgrading them.
Page 291 CHAPTER 19 Installing and Removing Applications Cont’d. Zire™ 31 Handheld b. Tap one of the following options, and then select Done: Version Displays the version numbers of all of your applications. Size Shows how much space each application occupies. The bar at the top shows the total space currently in use on your handheld or expansion card.
Page 292: Installing The Additional Software From The Cd
CHAPTER 19 Installing and Removing Applications Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun.
Page 293 CHAPTER 19 Installing and Removing Applications MAC ONLY Zire™ 31 Handheld Insert the CD into your computer. Double-click the Essential Software folder. Install the applications you want to install. Synchronize your handheld with your computer. Done...
Page 294: Installing Other Applications And Files
Windows computer. This tool makes it easy to install applications and files when you synchronize. You can install applications and files by dragging and dropping onto the Palm Quick Install icon, or by using the commands in the Palm Quick Install window.
Page 295: Using The Palm Quick Install Icon
Copy or download the application(s) or file(s) you want to install onto your computer. Drag and drop the files onto the Palm Quick Install icon: a. From My Computer or Windows Explorer, select the file(s) or folder that you want to install.
Page 296: Using The Palm Quick Install Window
Zire™ 31 Handheld Copy or download the file(s) you want to install onto your computer. Double-click the Palm Quick Install icon on the desktop. Select the files to install: a. In the User drop-down list, select the name for your handheld.
Page 297: Installing Applications And Files On A Mac Computer
Drag and drop the files onto the Send To Handheld droplet: a. Drag and drop the file(s) or folder onto the Send To Handheld droplet in the Palm folder. b. In the Send to Handheld dialog box, select your username and click OK.
Page 298: Using Commands In The Hotsync Menu
Copy or download the application you want to install onto your computer. Select the files to install on your handheld: a. In the Palm folder, double- click the HotSync Manager. b. Select the HotSync menu, and then select Install Handheld files.
Page 299 CHAPTER 19 Installing and Removing Applications Zire™ 31 Handheld Install the files on your handheld: a. Click Add File. b. Close the Install Handheld Files window. c. Synchronize your handheld with your computer. Done...
Page 300: Removing An Application From Your Handheld
CHAPTER 19 Installing and Removing Applications Removing an application from your handheld If you run out of memory or decide that you no longer want some applications you installed, you can remove them from your handheld or from an expansion card. NOTE cannot remove the applications that are part of the operating system of your handheld.
Page 301: Removing Palm Desktop Software From Your Computer
Installing and Removing Applications Removing Palm Desktop software from your computer If you no longer want to use Palm Desktop software, you can remove it from your computer. This process removes only the application files. The data in your Users folder remains untouched.
Page 302 Click OK, and then click Close. Done Insert the CD that came with your handheld into your computer. Double-click the CD icon on your desktop, and then double-click the Palm Desktop Installer icon. From the Easy Install screen, select Uninstall from the pop-up menu.
Page 303 CHAPTER 19 Installing and Removing Applications Zire™ 31 Handheld Select the software you want to remove, and then click Uninstall. Select the folder that contains your Palm Desktop software files. Click Remove, and then restart your computer. Done...
Page 304: Related Topics
Zire™ 31 Handheld Switching between Palm Desktop software and Microsoft Outlook • Opening applications • Using menus • Transferring files from a CD to an expansion card • Listening to audio files on your handheld...
Page 305: Chapter 20: Customizing Your Handheld
CHAPTER 20 Customizing Your Handheld Although customizing your handheld In this chapter is optional, it’s like changing the preset Customizing the Home screen radio stations in your car. Since you’re Making the screen easier to read probably not driving around with the dealer’s preset radio stations, why not Giving your favorite applications a button or icon...
Page 306: Customizing The Home Screen
CHAPTER 20 [ ! ] Before You Begin Install palmOne™ Photos from the installation CD onto your handheld. Did You Know? You can also customize the Home screen by organizing your applications into categories. If the text is difficult to see against your new background, select a different Color Theme to...
Page 307 CHAPTER 20 Customizing Your Handheld Zire™ 31 Handheld Select a photo for the background: a. Select the Background check box. b. Tap the photo thumbnail and select a photo. c. Adjust the fade setting so that the text is easy to read against the photo. d.
Page 308: Making The Screen Easier To Read
CHAPTER 20 Customizing Your Handheld Making the screen easier to read In many applications, you can change the font style to make text easier to read. There are four font styles available. In certain lighting conditions you may also need to adjust the brightness and contrast to read the information on the screen.
Page 309 CHAPTER 20 Customizing Your Handheld Zire™ 31 Handheld Open an application. Open the Select Font dialog box: a. Open the menus b. Select Options, and then select Font. Tap the font style you want to use, and then select OK. Small Done Small bold...
Page 310: Adjusting The Brightness And Contrast
CHAPTER 20 Customizing Your Handheld Adjusting the brightness and contrast Did You Know? You can assign the full- screen pen stroke to open the Adjust Display dialog box. See Giving your favorite applications a button or icon for details. When the Adjust Display dialog box is open, you can also press Up and Down on the navigator to...
Page 311: Changing Screen Colors
CHAPTER 20 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications. Zire™ 31 Handheld Open Color Theme Preferences: a. Go to the Home screen. b. Select Prefs c. Select Color Theme. Select a theme, and then select Done.
Page 312: Giving Your Favorite Applications A Button Or Icon
CHAPTER 20 Customizing Your Handheld Giving your favorite applications a button or icon Tired of going to the Home screen to open an application you use a lot? Use the Buttons Preferences screen to reassign the applications associated with the buttons on the front of your handheld and the HotSync For example, if you use Memos often, you can assign Memos to a button or the HotSync icon so that you don’t have to scroll through the Home screen whenever you want to use that application.
Page 313 CHAPTER 20 Customizing Your Handheld Key Term Full-screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen. You can use this stroke as a quick way to do a selected task, such ®...
Page 314: Setting The Date And Time
CHAPTER 20 Customizing Your Handheld Setting the date and time You can set the date, time, and location for all the applications on your handheld that require this information. You can also select the format in which the date, time, and numbers appear. Selecting a location You can set the current date and time based on your location.
Page 315 CHAPTER 20 Customizing Your Handheld You can rename the location to the city where you live. Tap the Name field, and then modify the location name. Zire™ 31 Handheld Select the location: a. Tap the Location pick list, and select a city in your time zone. If you found a city in the list, go to step 3.
Page 316: Resetting The Date And Time
CHAPTER 20 Customizing Your Handheld Resetting the date and time In most cases you won’t need to reset the date and time. However, you may need to do this if you do a hard reset on your handheld. Zire™ 31 Handheld Open Date &...
Page 317 CHAPTER 20 Customizing Your Handheld Zire™ 31 Handheld Set the date: a. Tap the Set Date box. b. Tap the arrows to select the current year. c. Tap the current month. d. Tap the current date. Set the time: a. Tap the Set Time box. b.
Page 318: Selecting Formats For Dates, Times, And Numbers
CHAPTER 20 Customizing Your Handheld Selecting formats for dates, times, and numbers Would you rather see the time displayed in a 24-hour format, or dates that begin with the month or year? Use the Formats Preferences screen to change these settings and to apply them to all the applications on your handheld.
Page 319 CHAPTER 20 Customizing Your Handheld The country setting changes only the way the date and time look. It doesn’t change your handheld’s time to that country’s time. To do that, go to Date&Time Preferences or to World Clock. Zire™ 31 Handheld Select a country: a.
Page 320: Customizing The Way You Enter Information
CHAPTER 20 Customizing Your Handheld Customizing the way you enter information Your handheld lets you choose how you enter information. You can choose the writing area, choose Graffiti 2 strokes, and create shortcuts to make entering information faster. Choosing the input area You can write Graffiti 2 characters in the input area, or you can turn on Writing Area Preferences and use the full screen for Graffiti 2 writing;...
Page 321: Using The Full-Screen Writing Area
CHAPTER 20 [ ! ] Before You Begin Turn on Writing Area Preferences as described in the previous section. Right after you write a character, your handheld interprets a quick tap on the screen as a period character. If you want to tap a button, either wait a few seconds or temporarily turn off full-...
Page 322: Customizing Graffiti 2 Strokes
CHAPTER 20 Customizing Your Handheld Customizing Graffiti 2 strokes There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters. Zire™ 31 Handheld Open Graffiti 2 Preferences: a.
Page 323: Setting Up Shortcuts
CHAPTER 20 Customizing Your Handheld Setting up ShortCuts Are you looking for a quicker way to enter information on your handheld? Use ShortCuts to define abbreviations for any words, letters, or numbers that you enter often. You can use your ShortCuts You may want to add a anywhere you enter info with Graffiti 2 writing.
Page 324 CHAPTER 20 Customizing Your Handheld The ShortCut Text can be 45 characters long. That’s long enough for a name whose spelling you always forget or a complex e-mail address. Zire™ 31 Handheld Create a ShortCut: a. Tap New. b. On the ShortCut Name line, enter the abbreviation.
Page 325: Changing Shortcuts
CHAPTER 20 Customizing Your Handheld Changing ShortCuts After you create a ShortCut, you can modify it at any time. To delete a ShortCut, open ShortCuts Preferences and select the ShortCut. Tap Delete, tap Yes, and then tap Done. Zire™ 31 Handheld Open ShortCuts Preferences: a.
Page 326: Correcting Problems With Tapping
CHAPTER 20 Customizing Your Handheld Correcting problems with tapping Is your screen not responding to taps? Are you getting unexpected results when you tap? For Key Term example, when you tap the number keyboard icon, does the Find dialog box open instead? If this Digitizer Another name happens, it’s time to align the screen.
Page 327: Selecting Sound Settings
CHAPTER 20 Customizing Your Handheld Selecting sound settings Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or turn sounds off altogether with the Silent profile. You can choose different types of sounds for Calendar, Tasks, and World Clock.
Page 328: Entering Your Owner Information
CHAPTER 20 Customizing Your Handheld Entering your owner information It’s a good idea to enter information that could help someone contact you if you ever lose your Did You Know? handheld (if there’s enough battery power to turn it on). By default, the Owner Preferences screen If you use Security contains the information you entered when you installed the CD and set up your handheld, but Preferences to turn off...
Page 329: Conserving Battery Power
CHAPTER 20 Customizing Your Handheld Conserving battery power You can save battery power by preventing your handheld from turning on accidentally and by adjusting the Power Preferences settings. Preventing your handheld from turning on by accident Does your handheld turn itself on accidentally in your briefcase, pocket, or purse? You can lock the buttons on the front of your handheld to prevent this from happening and to prevent the battery When Keylock is on, your from draining.
Page 330: Selecting Power-Saving Settings
CHAPTER 20 Customizing Your Handheld Selecting power-saving settings The Power Preferences screen enables you to set power consumption options. Zire™ 31 Handheld Select one of these settings, and then select Done. Never Keylock always remains off. Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep.
Page 331 CHAPTER 20 Customizing Your Handheld Zire™ 31 Handheld Tap the pick lists to change any of the following settings, and then select Done. Auto-off after Select how quickly your handheld automatically turns off after a period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes. On while charging Select whether your handheld stays on continuously when it is connected to the power adapter.
Page 332: Connecting Your Handheld To Other Devices
CHAPTER 20 Customizing Your Handheld Connecting your handheld to other devices Connection Preferences let you connect your handheld to other devices. You can use preset connection settings, modify the preset settings, or create your own connection settings from scratch. The list of preset connections varies depending on the applications you’ve added to your handheld.
Page 333 CHAPTER 20 Customizing Your Handheld Zire™ 31 Handheld Open the Edit Connection dialog box: a. Select the IR to PC/handheld connection. b. Tap Edit. Change the speed setting: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c.
Page 334: Creating Your Own Connection Settings
CHAPTER 20 Customizing Your Handheld Creating your own connection settings If none of the preset connection settings are close to what you need, or if you’re already using all the connections as they are, you can create a new connection. To delete a connection that you created, select it on the Connection...
Page 335 CHAPTER 20 Customizing Your Handheld Zire™ 31 Handheld Enter the basic settings: Name Enter a name for your connection settings. This name will appear on the Connection Preferences screen so that you can select your connection later. Connect to Select the type of device you want to connect to: PC, Modem, or Local Area Network.
Page 336 CHAPTER 20 Customizing Your Handheld Zire™ 31 Handheld Enter the details settings: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c. Tap the Flow Ctl pick list and select whether the connection uses flow control: Automatic Your handheld determines when to use flow control.
Page 337: Customizing Network Settings
CHAPTER 20 [ ! ] Before You Begin You need the following: • A mobile phone with an IR port (sold separately) • A wireless service provider account that includes high-speed data services or that supports dial-up connections (additional fees may apply) •...
Page 338 CHAPTER 20 Customizing Your Handheld Instead of creating a new profile, you can copy an existing profile and change the settings. Select the profile you want to copy, and then open the Service menu and select Duplicate. Did You Know? Most dial-in servers do not accept spaces in the username.
Page 339 CHAPTER 20 Customizing Your Handheld It’s a good idea to add at Cont’d least three commas before your calling card number to allow for the cue delay. Each comma delays transmission of your calling card number for two seconds. Zire™ 31 Handheld b.
Page 340: Connecting To Your Service
CHAPTER 20 Customizing Your Handheld Connecting to your service After you set up your Connection and Network Preferences, establishing a connection to your ISP or your company’s network (dial-in server) is easy. To see expanded Service Connection Progress messages, press Down on the navigator.To see more information, open the Options menu and...
Page 341: Adding Details To A Service Profile
CHAPTER 20 Customizing Your Handheld Adding details to a service profile If you’re using one of the predefined service profiles, you probably need to enter only your username, password, and telephone number. If you’re creating a new service profile, you may need to use the Details dialog box to add more information to your service profile.
Page 342 CHAPTER 20 Customizing Your Handheld Key Term DNS Domain name system. The Internet uses this system to translate the names of host computers into IP addresses. A DNS number identifies the server that handles the translation. Each IP address has four numbers (from 0 to 255) that are separated by periods.
Page 343: Deleting A Service Profile
CHAPTER 20 Customizing Your Handheld Deleting a service profile Zire™ 31 Handheld Open Network Preferences: a. Go to the Home screen. b. Select Prefs c. Select Network. Delete the service you want to delete: a. Tap the Service pick list and select the service you want to delete. b.
Page 344: Creating Login Scripts
CHAPTER 20 Customizing Your Handheld Creating login scripts A login script is a series of commands that automates logging in to a network server—for example, your corporate network or your ISP . A login script is associated with a specific service Windows You can also profile created in Network Preferences.
Page 345 CHAPTER 20 Customizing Your Handheld Zire™ 31 Handheld Open the Login Script dialog box: a. Tap the Service pick list and select the service you want to add a script to. b. Tap Details. c. Tap Script. Tap the End pick list and select one of the following commands from the list: Wait For Tells your handheld to wait for specific characters from the server before executing the next command.
Page 346 CHAPTER 20 Customizing Your Handheld Cont’d. Zire™ 31 Handheld Send Transmits specific characters to the server that you’re connecting to. Send CR Transmits a carriage return or line feed (LF) character to the server. Send User ID Transmits the User Name field from Network Preferences. Send Password Transmits the Password field from Network Preferences.
Page 347: Adding Plug-In Applications
CHAPTER 20 Customizing Your Handheld Adding plug-in applications You can create plug-in applications containing script commands that extend the functionality of the built-in script commands. A plug-in application is a standard PRC application that you install For more info on creating on your handheld just like any other application.
Page 348 • Compiled into a device executable • Called properly from a login script • Able to return control to a login script after it terminates • Created using a development environment that supports Palm OS Metrowerks CodeWarrior tools. Zire™ 31 Handheld ®...
Page 349: Related Topics
CHAPTER 20 Customizing Your Handheld Related topics Click the link below to learn about these related topics: My Handheld Make your handheld uniquely yours. For great Exploring tips, software, accessories, and more, visit Moving www.palmOne.com/ Around myzire31. Entering Information Support If you’re having problems with customization or with Photos...
Page 350: Chapter 21: Managing Clock Settings
CHAPTER 21 Managing Clock Settings Forget your watch? Or just forget to In this chapter reset it when you landed in Toronto? Checking the current date Neither matters, as long as you have and time your handheld. Not only can you rely Setting the primary location on it for the correct time, you can even Choosing secondary...
Page 351: Checking The Current Date And Time
CHAPTER 21 Managing Clock Settings Checking the current date and time There are several ways to easily check the date and time: • When your handheld is on: • Tap the Home icon • Tap the Clock icon in the upper-left corner of the input area. Your handheld displays the time •...
Page 352: Setting The Primary Location
CHAPTER 21 Managing Clock Settings Setting the primary location In World Clock, you can set the location, date, and time for a primary location. The settings for this Key Term primary location are used by all of the applications on your handheld. Primary location Typically a city in the time zone in which you live.
Page 353: Setting The Date And Time For The Primary Location
CHAPTER 21 Managing Clock Settings Setting the date and time for the primary location You can set the date and time in Preferences, as you did during the initial setup of your handheld, Did You Know? or in World Clock. When you change the date and time in one application, it is automatically When the Daylight changed in the other.
Page 354 CHAPTER 21 Managing Clock Settings Zire™ 31 Handheld Set the time: a. Tap the Set Time box. Hour b. Tap the hour and minute boxes, and then tap the Minute arrows to change them. c. Tap AM or PM, and then select OK.
Page 355: Choosing Secondary Locations For Other Time Zones
CHAPTER 21 Managing Clock Settings Choosing secondary locations for other time zones Set World Clock to display the date and time for two other locations. If you have friends, family, or colleagues in another time zone, select a city in their zone as your secondary location.
Page 356: Modifying The Locations List
CHAPTER 21 Managing Clock Settings Modifying the locations list You can edit the locations list so that the locations you use most often are easy to find. If you know what you’re looking for in a long pick Adding new locations list, use Graffiti®...
Page 357 CHAPTER 21 Managing Clock Settings Zire™ 31 Handheld Tap each [ & ] OPTIONAL setting you want to change. Name Enter the name of the location. Select the time Time Zone zone for the location. Daylight Saving Time check box Tap for your handheld to automatically adjust the date and time for Daylight Saving Time in this location.
Page 358: Deleting A Location
CHAPTER 21 Managing Clock Settings Deleting a location Zire™ 31 Handheld Go to the Home screen and select World Clock Select the location you want to delete: a. Tap a Location pick list. b. Select Edit List. c. Select a location, and then tap Remove.
Page 359: Setting The Alarm Clock
CHAPTER 21 Managing Clock Settings Setting the alarm clock Did You Know? Use World Clock to set an alarm within the next 24 hours. Set alarms outside of this timeframe in Calendar. Did You Know? Remember to put your handheld on local time. If you travel from San Francisco to London, make London your...
Page 360: Responding To The Alarm Clock
CHAPTER 21 Managing Clock Settings To turn off an alarm before it sounds, tap the Alarm box, and then tap Alarm Off. Responding to the alarm clock When the World Clock alarm sounds, select one of these three options: OK Cancel the reminder message and return to the current screen. Snooze appears again in five minutes.
Page 361: Changing The Clock Display
CHAPTER 21 Managing Clock Settings Changing the clock display Zire™ 31 Handheld Go to the Home screen and select World Clock Open the Display Options dialog box: a. Open the menus b. Select Options, and then select Display Options. Select any of the following options, and then select OK: Show Multiple Locations Display the secondary locations.
Page 362: Related Topics
CHAPTER 21 Managing Clock Settings Related topics Click a link below to learn about these related topics: Community To explore the world of your handheld, go to Moving around www.palmOne.com/ myzire31. Calendar Support If you’re having problems Customizing with World Clock or anything else on your handheld, go to www.palmOne.com/ support/zire31.
Page 363: Chapter 22: Maintaining Your Handheld
CHAPTER 22 Maintaining Your Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble-free service. Taking care of your handheld helps keep it working properly and ensures that it’s available when you need it. Handheld do’s and don’ts To protect your handheld from damage and ensure reliable performance, follow these guidelines.
Page 364: Handheld Don'ts
CHAPTER 22 Maintaining Your Handheld • Use only 3.5 mm stereo headphones in your handheld’s headphone jack. • Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory. Handheld don’ts •...
Page 365 CHAPTER 22 Maintaining Your Handheld Reset button If a soft reset does not unfreeze your handheld, you need to do a hard reset. Zire™ 31 Handheld...
Page 366: Doing A Hard Reset
Wait for the Palm Powered™ logo to appear, then release the power button. When you see the message that warns you about erasing all of the info on your handheld, do one of the following: •...
Page 367: Restoring Your Information After A Hard Reset
CHAPTER 22 Maintaining Your Handheld Restoring your information after a hard reset If you synchronized before doing a hard reset, you can now put that information back on your handheld. However, you may need to re-enter some of your personal settings, as well as your color-coded categories in Calendar.
Page 368 CHAPTER 22 Maintaining Your Handheld Zire™ 31 Handheld Set the transfer options: a. Select an application in the Conduit list, and then click Change. b. Select Desktop overwrites handheld. This change applies NOTE only to the next synchronization. c. Click OK. Repeat step 3 for the other applications in the list that you want to restore, and then click Done.
Page 369: Related Topics
CHAPTER 22 Maintaining Your Handheld Related topics Click a link below to learn about these related topics: Community To explore the world of your handheld, go to Synchronizing www.palmOne.com/ myzire31. Customizing Support If you’re having problems with resets or with anything else on your handheld, go to www.palmOne.com/ support/zire31.
Page 370: Chapter 23: Common Questions
1. Click Start on your computer, and then select Run. 2. Click Browse and navigate to your CD-ROM drive. 3. Select Autorun, click Open, and then click OK. I cannot install Palm Desktop software. WINDOWS ONLY • Disable any virus-scanning software on your computer.
Page 371 • If you are upgrading from an older Palm OS Palm Add or Remove Programs. • Uninstall and then reinstall the current version of Palm Desktop software. MAC ONLY • Disable any virus-scanning software on your computer. • Quit any open applications.
Page 372: Handheld
CHAPTER 23 Common Questions Handheld [ ! ] handheld voids the warranty and is not recommended under any circumstances. I want to see how much battery life I have left. A battery gauge your handheld needs to be recharged. If the battery becomes low, a message appears on the screen prompting you to recharge the battery.
Page 373 CHAPTER 23 Common Questions When I connect my handheld to the power adapter, it does not charge. • Confirm that your handheld is firmly connected to the power adapter. • Confirm that your power adapter is plugged into an AC outlet that has power. A lightning bolt over the battery icon indicates that your handheld is charging.
Page 374: Moving Around
CHAPTER 23 Common Questions I get a warning message telling me my handheld memory is full. • If you have installed additional applications on your handheld, remove them to recover memory. • Purge items from Calendar and Tasks. This deletes Tasks items and past Calendar events from the memory of your handheld.
Page 375: Entering Information
CHAPTER 23 Common Questions • If you have an expansion card inserted in the expansion slot on your handheld, the application you want may be installed on the card instead of on your handheld. To view the applications installed on the card, tap the pick list in the upper-right corner of the Home screen and select the expansion card’s name from the list.
Page 376 CHAPTER 23 Common Questions • Write Graffiti 2 strokes for lowercase letters in the left side, strokes for capital letters in the middle, and strokes for numbers in the right side of the Graffiti 2 writing area. • Make sure that Graffiti 2 is not in shift mode. •...
Page 377: Synchronizing
Local USB has a checkmark next to it. If not, click it. NOTE select Programs. Go to the Palm Desktop program group and select HotSync Manager. MAC ONLY • Make sure HotSync Manager is enabled: Open the palmOne folder and double-click the HotSync Manager icon.
Page 378 • Make sure that HotSync manager is running on your computer. • Make a copy of the folder containing your information. This folder is named with either your full username or a shortened version of the name. Uninstall and then reinstall Palm Desktop software.
Page 379 I can’t open the HotSync Manager. Make a backup copy of your Palm Desktop data by opening the palmOne (Windows) or Palm (Mac) folder on your computer, selecting the folder with your username, copying the folder to another location, and then renaming the folder.
Page 380 CHAPTER 23 Common Questions When I synchronize, I receive the 8009 error message: An application has failed to respond to a HotSync notification. WINDOWS ONLY The 8009 error indicates that the Windows registry is corrupt. You need to rebuild the HotSync Manager registry entries.
Page 381 CHAPTER 23 Common Questions I can’t synchronize using the IR port. • On your handheld, be sure the HotSync application is set to Local, with the option IR to PC/Handheld. • Be sure the IR port of your handheld is aligned directly opposite to, and within a few inches of, the infrared device of your computer.
Page 382 If you are synchronizing with Outlook, make sure the right profile is selected for the applications you want to synchronize in HotSync Manager. From the Palm Desktop home screen, click the HotSync Manager, and then select Custom.
Page 383: Calendar
If you choose to view your memos alphabetically on Palm Desktop software and then synchronize, the memos on your handheld still appear in the order defined in the Preferences setting. In other words, the sort settings you use with Palm Desktop software are not transferred to your handheld. Zire™ 31 Handheld...
Page 384: Notes
If you choose to view your notes alphabetically on Palm Desktop software and then synchronize, the notes on your handheld still appear in the order defined in the Preferences setting. In other words, the sort settings you use with Palm Desktop software are not transferred to your handheld. Photos I can’t find the Photos icon on the Home screen.
Page 385: Tasks
CHAPTER 23 Common Questions When I save songs from a CD, I do not see the song title or artist name. When capturing songs from a CD, you must have an active Internet connection to obtain song title and artist information. This information is supplied from the GraceNote server on the web. Tasks The info I entered does not appear in an application.
Page 386: Sharing
When someone beams information to my handheld, it doesn‘t receive the info. • If you are receiving info from another Palm OS other handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that the path between the two handhelds is clear of obstacles. Beaming distances to other devices with an IR port may be different.
Page 387: Problems With Incompatible Applications
CHAPTER 23 Common Questions • Make sure your handheld has beam receive enabled. • Perform a soft reset on both your handheld and the receiving device. When someone beams data to my handheld, I get a message telling me it is out of memory. •...
Page 388 Finding a third-party application that is causing a problem If you have multiple third-party applications installed on your handheld or have upgraded from an earlier model of a Palm OS applications from your handheld. Once you have removed all of the third-party applications, you can install one application at a time to determine which application is causing the problem.
Page 389 CHAPTER 23 Common Questions • Zire™ 31 Handheld If your handheld no longer has problems, install the third-party applications one application at a time using the following procedure: a. Open the Backup folder you moved to the Windows desktop in step 3. b.
Page 390: Chapter 24: Getting Help
• Answers to common questions about your handheld and its features • The Palm Desktop online Help • The Palm Desktop Software for the Macintosh User’s Guide located in the Documentation folder on your installation CD • The palmOne™ Knowledge Library, accessible at www.palmOne.com/support/zire31 •...
Page 391: Technical Support
CHAPTER 24 Getting Help Technical support If, after reviewing the self-help resources, you cannot solve your problem, go to www.palmOne.com/support/zire31 or send an e-mail to your regional Technical Support office. Before requesting technical support, please experiment a bit to reproduce and isolate the problem. When you do contact Technical Support, please provide the following information: •...
Page 392: Product Regulatory Information
Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
Page 393: Ce Compliance Statement
• IEC 61000-4-4: 1995 EFT Immunity, 1kV on AC port, 5/50nSec, 5kHs Rep. Freq. • IEC 61000-4-5: 1995 Surge Immunity, 1.2/50uSec, 2kV(peak), Common Mode, 1kV(peak) Differential Mode Zire™ 31 Handheld Handheld PDA & HotSync ® cable Zire 31 palmOne 400 N. McCarthy Blvd. Milpitas, 95035-5112...
Page 394: Battery Warning
• EN61000-4-6:1996, Conducted Immunity, 150kHz-80MHz, 3V RMS, 1kHz, 80% AM • IEC 61000-4-11: 1994, 100% Voltage Dip 0.5 period, 30% Dip 25 periods and >100% Dip 250 periods Authorized palmOne Representative: David Woo Date: Battery Warning Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing hazardous chemicals.
Page 395 Uwaga Static Electricity, ESD, and your palmOne™ handheld Electrostatic discharge (ESD) can cause damage to electronic devices if discharged into the device, so you should take steps to avoid such an occurrence. Description of ESD Static electricity is an electrical charge caused by the buildup of excess electrons on the surface of a material. To most people, static electricity and ESD are nothing more than annoyances.
Page 396 • For example, if your computer has a metal case and is plugged into a standard three-prong grounded outlet, touching the case should discharge the ESD on your body. • Increase the relative humidity of your environment. • Install ESD-specific prevention items, such as grounding mats. Conditions that enhance ESD occurrences Conditions that can contribute to the buildup of static electricity in the environment include the following: •...
Page 397: Index
INDEX SYMBOLS ! (exclamation points) in Tasks list 169 * (asterisk) characters 109 . (period) character 305 NUMERICS 123 button 54 12-hour clock See clock 12-hour formats 303 24-hour clock 301 24-hour formats 302 5-way navigator 19 – abbreviations 307 ABC button 54 accelerating scrolling 35 accented characters 48...
Page 398 not responding 313 opening applications from 30 reassigning 30 restoring defaults for 296 application controls 23 – application groups 268 application icons 25 See also application buttons application title 31 applications See also specific application accessing 368 adding contact information to 117 adding files for 70 adding plug-in 331 assigning to buttons 296...
Page 399 choosing colors for 295 customizing 151 selecting color of 181 backing up information 8 See also synchronizing backup cards 98 basics 6 battery cautions for 378 charging 4 checking 356 conserving power for 294 extending life of 289 overview 5 recharging 4 battery gauge 356 Beam Category command 244...
Page 400 rescheduling events 138 running on PCs 155 saving information for 125 scheduling events 124 setting alarms 137 setting alarms from 343 setting display options 150 – transferring information to 63 troubleshooting 367 Calendar button 19 Calendar icon 25 Calendar Preferences dialog box 137 calendar views 123 calibration 310 Call Waiting 323...
Page 401 56 entering network information for 79 managing schedules from 155 overwriting information on 91 preinstalled software for 26 removing Palm Desktop software 285 synchronization options for 86 synchronizing handheld with 69 transferring files from 26 transferring music from 206...
Page 402 224 entering information with 56 entering network information for 79 managing schedules from 155 preinstalled software for 26 removing Palm Desktop software 285 synchronization options for 86 synchronizing handheld with 69 transferring files from 26 transferring music from 206...
Page 403 handhelds 17 Home screen 290 network settings 321 – preset formats 303 synchronization settings 86 – Tasks list 168 customizing handhelds 25 Cut command 67 Cut icon 33 cutting text 66 cycling through calendar views 143 daily events 124 daily schedules 145 daily tasks 161 data 285 See also information...
Page 404 23 Down button (navigator) 35 downloading Adobe Acrobat Reader xvi applications 276 eBooks 27 Palm Desktop software 3 drained batteries 356 drawing freehand 179 drivers 316 drop-down lists See lists due dates 158 Duplicate Contact command 116...
Page 405 End User Software License Agreement ii entering information 21 entry box 23 eraser 180 error messages 364 errors xiv ESD (electrostatic discharge) 379 – Essential Software folder 277 Event Details dialog box 138 events See also appointments adjusting for location 298 archiving 140 assigning color-codes to 136 attaching to e-mail 247...
Page 406 fields 112 File Link feature 95 file linking 17 file names 105 file types 278 files attaching to e-mail 247 displaying 103 displaying HotSync log 73 installation prerequisites for 274 installing 70 installing on handheld 278 opening 102 removing 106 removing from handheld 62 restoring archived 62 sending information to 247...
Page 407 358 turning on accidentally 313 turning on and off 6 upgrading 4 Zire™ 31 Handheld Handmark Mobile DB software 27 Handmark PDA Money software 27 Handmark Solitaire software 27 handwriting 359 hard resets 259 headphone jack 20 headphones 348...
Page 408 274 installing additional software 26 applications 26 files 70 folders 280 mobile databases 27 Palm Desktop software 3 instant messenger (IM) accounts 113 Int’l button 55 interactive tutorial 7 international keyboard 55 Internet connections 316 Internet protocol (IP) 326...
Page 409 88 synchronizing handheld 71 synchronizing with user profiles 16 troubleshooting problems 354 turning off IR port 77 uninstalling Palm Desktop software 286 viewing photos 225 writing memos 177 Mac OS X systems 281 magnifying glass (Adobe Reader) xvi...
Page 410 getting help with 177 importing information for 60 installing 25 marking entries as private 251 opening 173 overview 172 related topics for 178 reordering memos lists 175 selecting memos 174 transferring information to 63 troubleshooting 367 writing memos with 173 Memos icon 25 Memos list 173 menu bar 31...
Page 411 70 system requirements for 2 troubleshooting 354 uninstalling 285 Palm OS handhelds 28 Palm Quick Install icon 279 Palm Quick Install window 280 Palm Reader 27 palmOne Photos See Photos application palmOne Quick Install software 26 parts (handheld) 2...
Page 412 56 entering network information for 79 managing schedules from 155 overwriting information on 91 preinstalled software for 26 removing Palm Desktop software 285 synchronization options for 86 synchronizing handheld with 69 transferring files from 26 transferring music from 206...
Page 413 troubleshooting 369 plug-in applications 331 portable keyboards 174 ports 20 power adapter 21 Power button 19 power button 5 power connector 21 power consumption options 314 power preferences 313 – Power Preferences screen 314 powerOne Calculator 27 power-saving settings 314 PRC applications 331 precautions 348 predefined service profiles 325...
Page 414 186 expansion cards 100 files from handheld 62 information on expansion cards 106 old events 140 Palm Desktop software 285 photos from albums 234 repeating tasks 166 selection highlight 34 unused information 358 Rename Card dialog box 104 Rename Custom Fields dialog box 114 Zire™...
Page 415 Send Password command 330 Send to Handheld dialog box 281 Send To Handheld droplet 26 Send to Handheld droplet 225 Send To Palm Quick Install command 279 Send User ID command 330 Serial Port drop-down box 366 Service Connection Progress messages 324...
Page 416 information 20 memos 178 photos 224 usernames, caution for 71 sharing FAQs 370 ShortCut strokes (Graffiti 2 writing) backing up 307 changing 309 deleting 309 described 52 – setting up 307 ShortCut Text line 308 shortcuts xv ShortCuts Preferences screen 307 Show History command 191 Show Multiple Locations setting 345 Show Private Records dialog box 253...
Page 417 tab-delimited files 60 tapping 305 tapping command buttons 24 Task application saving information in 158 setting alarms 159 Task Preferences dialog box 159 tasks See also Tasks application adding contact information to 117 adding notes to 158 adding to Tasks list 168 archiving 166 assigning due dates to 158 attaching to e-mail 247...
Page 418 7 Undo icon 33 Unfiled category 266 Unfiled category (Photos) 234 unfiled items 244 unfreezing handheld 348 uninstalling Palm Desktop software 285 unread e-mail messages 143 unscheduled events 127 untimed events 111 up arrow controls 23 Up button (navigator) 35...
Page 419 351 switching applications 10 synchronization options for 86 synchronizing handheld 71 synchronizing with user profiles 14 troubleshooting problems 354 uninstalling Palm Desktop software 285 viewing photos 224 writing memos 177 wireless connections 72 wireless service providers 321 Word documents 175...

This manual is also suitable for:

P80708us - zire 31 - os 5.2.8 200 mhz

palmOne Zire 31 User Manual

About this Guide

Chapter 1: Setting up Your Handheld and Your Computer

Chapter 2: Exploring Your Handheld

Chapter 3: Moving Around in Applications

Chapter 4: Entering Information

Chapter 5: Synchronizing Your Handheld with Your Computer

Chapter 6: Expanding Your Handheld

Chapter 7: Managing Your Contacts

Chapter 8: Managing Your Calendar

Chapter 9: Managing Your Tasks

Chapter 10: Writing Memos

Chapter 11: Writing Notes in Note Pad

Chapter 12: Performing Calculations

Chapter 13: Managing Your Expenses

Chapter 14: Listening to Music

Chapter 15: Viewing Photos

Chapter 16: Sharing Information

Chapter 17: Keeping Your Information Private

Chapter 18: Using Categories to Organize Information

Chapter 19: Installing and Removing Applications

Chapter 20: Customizing Your Handheld

Chapter 21: Managing Clock Settings

Chapter 22: Maintaining Your Handheld

Quick Links

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Summary of Contents for palmOne Zire 31