Safety notes Safety notes Handset Danger: • Do not use the handset in potentially explosive atmospheres. • To avoid mutual interference, do not operate the handset in the vicinity of electronic equipment. • Do not use the handset in wet rooms! Devices are not splash- proof.
• The function is not configured for you or your handset - please contact your system administrator. • Your communications platform does not feature this function - please contact your Siemens contract partner to upgrade.
Overview of handset Overview of handset Earpiece inset 10 Microphone Display Mute key Display keys 12 Hash key Control key 13 Number keys Speakerphone key 14 On-hook and on/off key Talk key 15 Message key Headset connection 16 Volume key Star key R key How to use the keys:...
Description of controls Description of controls Function keys The following function keys are available: Name On-hook and • End a call on/off key • Cancel functions • Go back to the next menu level up • Turn the handset on or off Talk key •...
Description of controls R key Briefly pressing the R key enables the following functions in the different operating states: • When dialing: Insert a pause (for example, between the prefix and the phone number, or when checking a mailbox) • During a call: A consultation call is initiated •...
Description of controls Display keys The handset has two display keys, each with one or two functions. When the key is allocated two functions, press the right or left side of the key to select the corresponding function. Display key assignment depends on the operating status.
Description of controls Menu icons in the main menu The main menu of the handset is opened by pressing the right key on the control key. u v t s The menu icons are selected by pressing the top, bottom, right or left of the control key.
Description of controls Icon Name Ï Settings Configure handset: • Date/Time • Audio Settings – Handset Volume • – Advisory Tones – Ringtones(Handset) • Display – Screensaver – Large Font – Colour Schemes • – Backlight • Language • Registration –...
Putting the Handset into Operation Putting the Handset into Operation Removing the protective cover Remove the protective cover from the display before putting the handset into service. Inserting/changing the batteries The handset is supplied with two approved batteries. The batteries are supplied uncharged.
Putting the Handset into Operation 2. Opening the battery compartment Press your index finger into the recess and pull the battery cover upward. 3. Insert/change the batteries Possibly remove old batteries. Insert the new batteries making sure the poles are facing the correct direction (see schematic diagram). The poles are indicated in or on the battery compartment.
Putting the Handset into Operation Charging and using the batteries To charge the batteries, insert the handset into the charging shell with the keypad facing forwards. Attention: Only use the relevant approved power supply units for operating the charging shell (for order numbers see Page 78).
Putting the Handset into Operation Operating and charging times of the batteries The operating times are only achieved after several charging and discharg- ing cycles and are dependent on • the battery capacity, • the age of the batteries, • the settings made, •...
Putting the Handset into Operation Assembling plastic cover Use the supplied plastic cover for the headset port to achieve optimum sound in speakerphone mode. Connecting a headset Once the plastic cover has been removed, you can connect a headset to the left side of the handset using a 2.5 mm jack.
Putting the Handset into Operation Step by Step Setting the handset display language If your preferred language for the handset’s display texts is not set by default, then you can set it yourself. The language of the communication system’s display texts can only be set by the administrator.
Setting up the handset Step by Step Setting up the handset You can change the standard settings of the handset if you are not happy with them. Setting the volume During the call You can set the volume of the earpiece or when in speakerphone mode during a call by pressing the side volume keys.
Setting up the handset Step by Step In idle status In idle mode you can adjust the call volume via the menu. Open the handset’s main menu. Ï Select the menu icon and confirm. Settings Select the menu item and confirm. Audio Settings Select the menu item and confirm.
Setting up the handset Step by Step Advisory tones Note: Can be set only when the menu item is visible. To change see Page 33. The advisory tones have the following meaning: Advisory Meaning Key Tones Every keystroke is confirmed Confirmation •...
Setting up the handset Step by Step Setting the ringer Tones and melodies are saved on your handset. When you select the Volume and Melodies menu item, the respective ringtone in the current setting rings. Open the handset’s main menu. Ï...
Setting up the handset Step by Step Setting melodies You can activate ringtones for different calls on your handset to help you differentiate between calls and ap- pointments. Select the menu item and confirm. Melodies Select the required menu item. For internal calls For external calls Define settings.
Setting up the handset Step by Step Setting ringing tones and pictures with resource directory The resource directory of the handset manages sounds which you can use as a ringtone and images (CLIP im- ages and screensavers) which you can use as a caller image or screensaver;...
Setting up the handset Step by Step Screensaver/CLIP images Press the display key. Show Switching between the images. If you have saved an image in an invalid format, you get an error message when you select the file. Sounds The sound marked is played immediately. Switching between the sounds.
Setting up the handset Step by Step Checking the available memory You can view the remaining memory available. Open the handset’s main menu. · Select the menu icon and confirm. Resource Di- rectory Select the menu item and confirm. Available Memory...
Setting up the handset Step by Step Activating or deactivating the ringer Deactivating the ringer Hold down the key until a confirmation tone is emitted. Ø icon appears on the display. Activating the ringer Hold down the key until a confirmation tone is emitted. Activating or deactivating the warning tone Instead of a ringtone you can activate a warning tone.
Setting up the handset Step by Step Activating/deactivating automatic call answering Note: Can be set only when the menu item is visible. To change see Page 33. This function allows you to accept calls by removing the handset from the charging shell. Open the handset’s main menu.
Setting up the handset Step by Step Setting the date and time Set the time and date so that the correct time and date are assigned to incoming calls and to use the alarm clock. The handset date and time are automatically set when you set up a call to another station.
Setting up the handset Step by Step Display settings A number of options are available for setting the display. You can set the screensaver (screen picture), the color scheme, the font size and the display lighting. You can also change the name displayed for the base station. Screensaver In idle mode you can view an image from the resource directory...
Setting up the handset Step by Step Color scheme Four color schemes are saved on your handset. By se- lecting a color scheme you define the colors to be used for the font, menu items and background. If you change to a different color scheme during a set- ting, it is immediately previewed to show how it will ap- pear later for all menus.
Setting up the handset Step by Step Out of Charger: Move the cursor down one line. Activating or deactivating. Save setting. Save Setting the conversion list for vCard transfer Note: Can be set only when the menu item is visible. To change see Page 33.
Setting up the handset Step by Step Setting the menu view You can define whether to display a selection of or all menu items in the menus. Open the handset’s main menu. Ï Select the menu icon and confirm. Settings Select the menu item and confirm.
Setting up the handset Step by Step Resetting the defaults Note: Can be set only when the menu item is visible. To change see Page 33. This function allows you to reset your handset to the de- faults, e.g. if you want to pass it on to someone else or reset it.
Setting up the handset Step by Step Default settings Setting Explanation/notes Levels Default state Tones and Ringer volume signals Ringer melody, external "Bass me" Ringer melody, internal "Classic Ring" Warning tone Handset volume Volume in speakerphone mode 5 Appoint. Melody Volume Key tones, audible each time a key is pressed.
Making calls – the basic functions Step by Step Making calls – the basic functions You can use your handset to make both internal and ex- ternal calls. Internal calls are calls that • you make within the range of a communication sys- tem, forexample, within your company, •...
Making calls – the basic functions Step by Step Activating/deactivating the handset a Press the on-hook key until the activation or deactiva- tion is confirmed by a signal. If the default PIN has not been changed (0000), the handset is ready for operation as soon as it is switched on.
Making calls – the basic functions Step by Step Language If your preferred language for the display texts is not set, you can set this yourself Page 18. Dial Dialing:preparation and if necessary. Enter the required phone no. and correct individual char- acters as necessary using the "Delete"...
Making calls – the basic functions Step by Step Manual number redial The last 20 phone numbers dialed are saved in the redial list. A phone number that was dialed several times is only saved once. Handset in idle status: Press the Talk key briefly. The re- dial list is displayed.
Making calls – the basic functions Step by Step Enquiry You interrupt your call to consult with a user (including external users) and then resume the original call. You are on a call. Activating and conducting an enquiry/consultation call Activate consultation. The current call is placed "on- Enquiry hold"...
Making calls – the basic functions Step by Step Answering or rejecting a call Answer a call Your handset rings Page 28. The caller information appears on the display. The name and/or telephone number of the caller can be displayed. The following op- tions are available for answering a call: either Press the display key.
Making calls – the basic functions Step by Step Activating or deactivating the keypad lock This feature protects against accidentally pressing but- tons when the handset is in a pocket, forexample. The keypad lock turns off automatically when a call comes in and turns back on when the call has ended.
Making calls – enhanced functions Step by Step Making calls – enhanced functions Speakerphone mode Features Speakerphone mode offers you the following advantages: • Other persons can listen to and participate in the call. • Your hands are free. • When dialing, you can hear the ringtone, for exam- ple, without having to lift the handset to your ear.
Making calls – enhanced functions Step by Step Setting the speakerphone volume The volume can be set during a call Page 19. Conducting calls with the headset The handset can be used with a corded and cordless headset. Corded headset You can connect a corded headset to the port on the side.
Making calls – enhanced functions Step by Step Registering a Bluetooth headset on the handset Set the headset to login mode (see the user manual supplied with your headset). Open the handset’s main menu. ò Select the menu icon and confirm. Bluetooth Select the menu item and confirm.
Making calls – enhanced functions Step by Step Accepting a call on the Bluetooth headset The headset uses a call tone to signal an incoming call. Press the Talk key on the Bluetooth headset (see the user manual supplied with your headset). Deactivating the Bluetooth headset during a call You are conducting a call via the Bluetooth headset.
Making calls – enhanced functions Step by Step Number redial The last 20 phone numbers dialed are saved in the redial list. A phone number that was dialed several times is only saved once. If you tried to call a party from the handset’s telephone directory, the name of the party is displayed in case of number redial.
Making calls – enhanced functions Step by Step either: Select the menu item and confirm. The telephone num- Delete Entry ber is deleted. Select the menu item and confirm. The redial list is de- Delete All leted. Press the on-hook key several times to end the opera- tion.
Making calls – enhanced functions Step by Step Handset phonebook You can save contact information for frequent call part- ners in the phonebook. Once a phone number has been saved in this way you no longer have to enter it in full when you want to call someone.
Making calls – enhanced functions Step by Step Saving an entry Open the phonebook. Select the menu item and confirm. The input window New Entry opens. Enter the relevant information, see above. Jump to the next line..etc. Functions for text input: Switches mode from abc to Abc, from Abc to 123 and from 123 to abc If predictive text is off:...
Making calls – enhanced functions Step by Step Finding and dialing an entry Open the phonebook. Browse to the required entry or enter the first letter of the entry. If necessary, press a key several times in succession to enter the required letter. either: Press the Talk key.
Making calls – enhanced functions Step by Step Changing an entry Open the phonebook. Browse to the required entry or enter the first letter of the entry. If necessary, press a key several times in succession to enter the required letter. either: Press the display keys one after the other.
Making calls – enhanced functions Step by Step Displaying available memory Open the phonebook. Select any entry. Press the display key. Options Select the menu item and confirm. The amount of Available Memory memory used and available is displayed. Press the on-hook key several times to end the opera- tion.
Making calls – enhanced functions Step by Step Using dual-tone multifrequency signaling Your handset operates on the basis of digital informa- tion transmission. However, certain applications, forexample, answering machines, can only be operated using analog technology. For this you must send signals using the dual-tone multifrequency signaling (DTMF) process.
Conducting calls – with multiple users Step by Step Conducting calls – with multiple users Transferring a call Transferring a call means that you wish to hand over a call you are conducting on your handset to another user. Transferring (without announcing the transfer) You can use this function to forward a call which you an- swered to another user.
Conducting calls – with multiple users Step by Step Placing a call on hold You can interrupt a call temporarily if, forexample, you want to talk to someone else in the room. The line is placed "on hold" . You are on a call. Press the R key or Display key.
Conducting calls – with multiple users Step by Step Conducting a conference You can connect up to three internal or external partners with each other in a telephone conference. Setting up a conference You decide to set up a conference while talking to a us- You are on a call and wish to start a conference.
Caller list Step by Step Caller list If you are unable to answer an external and/or internal call, this call request is stored in a caller list. Your handset can store up to 10 calls in chronological or- der. Every call is given a timestamp. The display starts with the latest call request still not called.
Caller list Step by Step Deleting a caller from the caller list Press INT key. > < Select the menu item and confirm. The caller lists for Caller lists missed and answered calls are displayed. > Select caller list. > [ Select station.
Additional functions Step by Step Additional functions Handset alarm clock When the alarm clock is activated, it rings every day or every day from Monday to Friday at the set time. The alarm clock is deactivated during automatic number re- dial.
Additional functions Step by Step a Press the on-hook key several times to end the opera- tion. Deactivating an alarm/repeating after a pause The alarm rings for 60 seconds. The following appears ì on the display: . If you do not press anything, the alarm repeats after five minutes and then deactivates.
Additional functions Step by Step Headset appointment function You can arrange your handset to remind you up to five appointments. The handset must be in idle status at the time of the appointment reminder. The appointment re- minder function is deactivated during automatic num- ber redial.
Additional functions Step by Step The appointment reminder function is activated. If the appointment is ticked, it is active. a Press the on-hook key several times to end the opera- tion. Confirming an appointment reminder call An appointment reminder call is signaled in the same way as an incoming call.
Additional functions Step by Step Deleting an appointment The handset is in idle status. Open the handset’s main menu. á Select the menu icon and confirm. Organizer Select the menu item and confirm. The calendar for the Calendar current month is displayed. Select and confirm the required day.
Additional functions Step by Step Selecting a base If your handset is registered at multiple bases, then you can set a specific base or the base with the best recep- tion as the base to be used. The handset then switches automatically to this base.
Additional functions Step by Step The cordless system overwrites the "base name" dis- play info as soon as an incoming or outgoing call is made. In this case, the name of the base station only re- appears after the handset has been switched off and back on again.
Additional functions Step by Step Speed dialing As number can be assigned to the number keys . The number is then dialed by press- ing the key. Configuring speed dialing Press the required number key briefly. If a function has not already been assigned to the key, a new number can be assigned to the key.
Additional functions Step by Step Speed access to functions You can program both display keys with functions. The function is launched by pressing the key. Configuring speed access Press and hold down the required display key. A list of functions that can be programmed on the key is displayed.
Additional functions Step by Step Data communication with the PC So that your handset can communicate with your PC, you must install the "Gigaset QuickSync" application on your PC (download for free at www.gigaset.com/ gigasets790). Once you have installed "Gigaset Quick-Sync" you can connect the handset to your PC via Bluetooth Page 70 or a USB data cable Page 17.
Additional functions Step by Step Bluetooth interface If you have installed a Bluetooth interface on your PC, you can also communicate with the PC application via the Bluetooth interface on your handset. Attention: A Bluetooth connection can be tapped. To connect a Bluetooth headset, see Page 44.
Additional functions Step by Step On the other device Enter and confirm the same Bluetooth PIN within a few agreed PIN: seconds (default: 0000). If you were not fast enough, repeat the previous steps. Confirm the prompt. Add to Known Device list? The Bluetooth connection is set up.
Additional functions Step by Step Deactivating the Bluetooth interface If you are not using the Bluetooth interface for an ex- tended period, deactivate it. This increases your hand- set’s standby time. Open the handset’s main menu. ò Select the menu icon and confirm. Bluetooth Activation ³...
PIN you will need to enter it when you turn on the handset. Enter the value "0000" again to deactivate the PIN. Attention: If you have forgotten your PIN, please contact Siemens Service. The PIN will be reset at your own expense.
Telephone blocking Step by Step Entering a new PIN Open the handset’s main menu. Ï Select the menu icon and confirm. Settings Select the menu item and confirm. Audio Settings Select the menu item and confirm. System Select the menu item and confirm. Handset PIN Enter the old PIN.
Appendix Appendix Troubleshooting Some malfunctions can be resolved without outside intervention. The fol- lowing table provides a list of such malfunctions. All other malfunctions should be reported to the relevant service personnel. Error Possible cause Remedy No display. Handset is not Press the On-hook key switched on.
Appendix Error Possible cause Remedy The following appears Communication sys- Repeat call later. immediately after the tem is being used by Talk key is pressed: other users. Connect. No dial tone available; no calls can be made. The following, Handset is blocked. Remove the batteries forexample, appears: from the handset and...
Appendix Error Possible cause Remedy The following appears: Phone number was not Enter the phone number Not available fully entered, the star or correctly or as pre- hash key was not scribed. pressed. The following appears: Data transfer is active. Wait and try again later. Do not disturb Taking care of the handset Removing everyday dirt...
Documentation These operating instructions can be found in PDF format at the following URL: http://www.siemens.de/open To view or print the operating manual in PDF format, you need a computer on which the free Adobe Acrobat Reader program is installed. To view the operating manual in HTML format, you need a computer with a Web browser, forexample, Microsoft Internet Explorer.
CE symbol. Extract from original declaration "We, Siemens Enterprise Communications GmbH & Co KG Hofmannstr. 51, D-80200 Munich/Germany declare that the product Gigaset S4 profes- sional S30852-H2156-R*-* to which this declaration relates, conforms to the following European Directives and European standards: Directive 99/5/EEC: Radio and Telecommunication Terminal Equipment."...
Index Changing a phone number ....... 52 Index Charge status ..........15 Cleaning ............77 Clip fitting ............16 Accessories ..........79 Color scheme, setting ....... 31 Activating ............. 37 Conference Advisory tones ..........21 ending ............57 Alarm ............60 leaving ............
Index deleting Message key ..........47, 52 ..........4 dialing Message list ........... 39, 47, 51 ..........8 saving Microphone ............50 ........... 4 searching for Mute key ........... 52 ............4 viewing ............. 51 EU directives ..........79 Everyday dirt ..........
Index Rejecting a call converting prefixes ..........41 ........ 32 Reset Volume ............34 ............19 Resource directory Volume key ........24 ........... 4 Ringing ............22 Warning tone ..........27 Saving a phone number ......50 Second line (consultation) ......
Hofmannstr. 51 80200 München Deutschland Siemens Enterprise Communications GmbH & Co. KG is a Trademark Licensee of Siemens AG Reference No: A31003-G2100-U115-1-7619 The information provided in this document contains merely general descriptions or char- acteristics of performance which in case of...