Page 1 Océ VarioLink 2221 VarioLink 2821 VarioLink 3621 The road to efficiency User’s Guide Facsimile Operations...
Page 2 All other company names and product names mentioned in this manual are registered trademarks of their respective companies. Restrictions Unauthorized use or reproduction of this document, whether in its entirety or in part, is strictly prohibited. The information contained in this User’s Guide is subject to change without notice. VarioLink 2221/2821/3621...
Page 3: Introduction
ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also com- pliant. See installation instructions for details. VarioLink 2221/2821/3621...
Page 4 If you have questions about what will disable alarm equipment, consult your telephone company or a qualified in- staller. VarioLink 2221/2821/3621...
Page 5: For New Zealand
Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services. VarioLink 2221/2821/3621...
Page 6: For Europe
In the event of problems, you should contact your equipment supplier in the first instance. The CE marking must be affixed to the product or to its data plate. Additionally it must be affixed to the packaging, if any, and to the accompanying documents. VarioLink 2221/2821/3621...
Page 7: Table Of Contents
User’s Guide [Advanced Scan Operations] ........x-24 User’s Guide [Facsimile Operations] (this manual) .......x-25 User’s Guide [Fax Driver Operations] ...........x-25 Explanation of manual conventions ..........x-26 Descriptions and symbols of documents and paper ....x-28 “Width” and “Length” ..............x-28 w and v ..................x-28 VarioLink 2221/2821/3621...
Page 8 Using a one-touch dial button ............. 2-19 Using a program ................2-20 Using the Search screen .............. 2-22 Specifying multiple recipients (broadcast transmission) ....2-24 Checking/deleting recipients ............2-26 Check the recipient before sending ..........2-28 To perform a check receiver transmission ........2-29 VarioLink 2221/2821/3621...
Page 9 To receive a telephone call .............3-8 Troubleshooting Problems when sending faxes ............4-2 Problems when receiving faxes ............4-4 Error messages .................4-6 Specifications Specifications ..................5-2 Useful transmission functions FAX Menu ...................6-2 Displaying the Fax Menu screen .............6-2 FAX Menu screens ................6-3 VarioLink 2221/2821/3621...
Page 10 Using a confidential box (confidential transmission) ....6-27 To use a confidential box ............. 6-27 Retrieving F-code confidential documents ........6-29 6.15 Registering a document on a bulletin board ........ 6-30 To register a document on a bulletin board ......... 6-30 VarioLink 2221/2821/3621...
Page 11 Registering a transmission program ..........9-18 Registering a transmission program ..........9-18 Registering a batch transmission program ........9-22 Registering a polling reception program ........9-24 Changing/deleting a program ............9-26 Setting up a bulletin board .............9-27 To set up a bulletin board .............9-27 x-10 VarioLink 2221/2821/3621...
Page 12 10.11 Preventing changes to one-touch dial buttons ......10-29 To prevent changes to one-touch dial buttons ......10-29 10.12 Specifying transmission settings (TX Settings) ......10-31 To specify Quality/Mode settings ..........10-32 To specify Communication Menu settings ........ 10-34 VarioLink 2221/2821/3621 x-11...
Page 13 To specify the self-registered domain name ......10-63 10.21 Specifying the gateway transmission setting ......10-65 To specify the gateway transmission setting ......10-65 10.22 Specifying software switch settings (machine functions) ..10-67 Software SW settings ..............10-67 To specify a software switch setting ..........10-68 x-12 VarioLink 2221/2821/3621...
Page 14 Specifying settings for when copying is finished using the ADF (mode 429) ................. 10-93 Specifying settings to limit the use of communication modes-1 (mode 475) ................. 10-94 Specifying settings to limit the use of communication modes-2 (mode 476) ................. 10-95 VarioLink 2221/2821/3621 x-13...
Page 15 To export files ................11-23 To import files ................11-25 11.7 Line Settings (Administrator mode) ..........11-28 To specify the machine telephone number ........11-28 11.8 Transmission source registration ..........11-29 To register transmission sources ..........11-29 11.9 TX Settings (Administrator mode) ..........11-30 Transmission settings ..............11-30 x-14 VarioLink 2221/2821/3621...
Page 16 Contents of the list ..............12-12 12.5 Checking the bulletin board documents (Bulletin List) ..... 12-13 Printing the bulletin board list ............ 12-13 12.6 Checking the contents of confidential boxes (Confidential List) ................12-15 Printing the confidential box list ..........12-15 VarioLink 2221/2821/3621 x-15...
Page 17 Printing the settings list ..............12-17 Contents of the list ..............12-18 13 Appendix 13.1 Entering text ..................13-2 To type text ...................13-2 List of available characters ............13-3 13.2 Replacing the stamp ...............13-4 To replace the stamp ..............13-4 13.3 Glossary ....................13-6 13.4 Index ....................13-9 x-16 VarioLink 2221/2821/3621...
Page 18: Getting Started
“Default Screen” on page 10-11. Position the document to be faxed. – For details on positioning the document, refer to “Feeding the doc- ument” on page 2-4. Specify the desired set- Quality & Reduction screen tings. FAX Menu screen VarioLink 2221/2821/3621 x-17...
Page 19 To erase the entered number, press the [C] (clear) key. Press the [Start] key in the control panel. – If the fax could not be sent, refer to “When Stop unable to send” on page 2-35. Start x-18 VarioLink 2221/2821/3621...
Page 20: Available Features
For details, refer to page 6-21. Overseas faxing When faxing to a location where transmission conditions are poor, a slower transmission speed can be set to ensure that the fax can be sent. For details, refer to page 2-17. VarioLink 2221/2821/3621 x-19...
Page 21: Sending A Fax Printed With The Recipient's Name
NORTH KOREA SOUTH KOREA SOUTH KOREA JAPAN JAPAN CHINA CHINA BHUTAN LADESH Taiwan Taiwan NMAR LAOS THAILAND LAND PHILIPPINES PHILIPPINES CAMBODIA AMBODIA VIETNAM VIETNAM BRUNEI BRUNEI MALAYSIA ALAYSIA SINGAPORE INGAPORE INDONESIA PAPUA NEW GUINEA Indian Ocean AUSTRALIA x-20 VarioLink 2221/2821/3621...
Page 22: Specifying The Binding Position Of Double-Sided Documents
Sending a fax with a command sent from the recipient A document loaded to be scanned or stored on the machine can be sent when a command is sent from the recipient. For details, refer to page 8-5. Receive Send VarioLink 2221/2821/3621 x-21...
Page 23: Storing A Document For Polling
Send Receive Confidential box Sending a fax protected with a password If the recipient is set up for the closed communication, a fax can be sent pro- tected with a password. For details, refer to page 6-22. x-22 VarioLink 2221/2821/3621...
Page 24: Advanced Scanning Features
IP address. - IP Relay A fax can be sent through a relay machine connected to the LAN. For more details, refer to the User’s Guide [Advanced Scan Operations] on the enclosed CD-ROM. VarioLink 2221/2821/3621 x-23...
Page 25: User's Guides
- Refer to this User’s Guide for details on using the IP address faxing, IP Relay and Scan to PC operations and on using IP Scanner. x-24 VarioLink 2221/2821/3621...
Page 26: User's Guide [Facsimile Operations] (This Manual
This manual contains function details on the fax driver, which is used to send faxes directly from a computer. - Refer to the User’s Guide (PDF file) on the Driver CD-ROM for details on procedures for performing PC-FAX operations. VarioLink 2221/2821/3621 x-25...
Page 27: Explanation Of Manual Conventions
“Warning” indicates instructions that, when not observed, may result in fatal or critical injuries. “Caution” indicates instructions that, when not observed, may result in serious injuries or property damage. (The page shown above is an example only.) x-26 VarioLink 2221/2821/3621...
Page 28 If necessary, refer to the indicated sections. We recommend that this information be read carefully. (The page shown above is an example only.) VarioLink 2221/2821/3621 x-27...
Page 29: Descriptions And Symbols Of Documents And Paper
If the length (X) is longer than the width (Y), the paper orien- tation is indicated by w. If the length (X) is shorter than the width (Y), the paper orien- tation is indicated by v. x-28 VarioLink 2221/2821/3621...
Page 30: Before Use
Before use...
Page 31: Precautions
For details, contact your network administrator. Options In order to use the Fax functions with this machine, the optional fax kit must be installed. In order to use transmission/reception functions using two telephone lines, the optional fax multi line must be installed. VarioLink 2221/2821/3621...
Page 32: Part Names And Their Functions
TEL PORT2 jack (for connecting a TEL PORT 2 telephone) LINE PORT2 jack LINE PORT 2 (for a general local telephone line) * The illustration above shows the optional fax multi line (TEL PORT2 and LINE PORT2) installed. VarioLink 2221/2821/3621...
Page 33: Stamp Unit
Stamp Unit Scanned documents can be identified by stamping them. This feature can be used only if the ADF is installed. When the printed stamps become faint, re- place the stamp with optional spare TX maker stamp 2. VarioLink 2221/2821/3621...
Page 34: Using The Control Panel
User’s Guide [Advanced Scan Operations]. [Copy] key Press to enter Copy mode. While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the User’s Guide [Copy Operations]. VarioLink 2221/2821/3621...
Page 35 Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel. VarioLink 2221/2821/3621...
Page 36: Initial Settings
10 pps or DP 20 pps). If the machine is not set for the dialing method used, faxes cannot be transmitted. Detail For details, refer to “Programming the telephone number (“Self-tele- phone # Information” parameter)” on page 10-21. VarioLink 2221/2821/3621...
Page 37 Detail For details, refer to “Specifying the reception mode and the number of rings (RX Functions)” on page 10-44. VarioLink 2221/2821/3621...
Page 38: Useful Functions
Copy mode or the Fax mode or is automatically se- lected. Selecting “FAX/Copy Auto” is convenient since it allows the copy functions and fax functions to easily be used. Detail For details, refer to “Default Screen” on page 10-11. VarioLink 2221/2821/3621...
Page 39: Fax Settings Screen
(indexes), and up to 540 one-touch dial buttons (15 per index screen) can be registered. Program buttons appear with a frame around them. One-touch dial buttons programmed with a secondary destination appear with “S” in the upper-right corner of the button. 1-10 VarioLink 2221/2821/3621...
Page 40: Fax/Copy Screen
The one-touch dial buttons 1 through 4 and copy program 1 are displayed. [Job List] button Documents queued to be printed, the transmission result and documents saved on the bulletin board or in a confi- dential box can be checked. VarioLink 2221/2821/3621 1-11...
Page 41: Icons That Appear In The Screen
Indicates that there is a document saved for polling Indicates that a document is registered on the bulletin board Indicates that pages are being printed Indicates that printing was stopped Indicates that pages are queued to be printed 1-12 VarioLink 2221/2821/3621...
Page 42 Before use Icon Description Indicates that the machine is set for manual reception Indicates that a document has been received in a box VarioLink 2221/2821/3621 1-13...
Page 43: User Authentication And Account Track
Detail For details on the user authentication and account track settings, refer to the User’s Guide [Copy Operations]. When user authentication settings have been specified When account track settings have been specified 1-14 VarioLink 2221/2821/3621...
Page 44: Transmission
Transmission...
Page 45: General Fax Operation
– The recipient can be specified in any of the following ways. – Direct dialing – One-touch dial buttons – Program buttons – For details on specifying the recipient, refer to “Specifying a recip- ient” on page 2-17. VarioLink 2221/2821/3621...
Page 46 If the fax could not be sent, a transmission report is printed. For details, refer to “When unable to send” on page 2-35. Since a document with multiple pages is saved in the memory while it is being sent, the document is scanned at high speed. VarioLink 2221/2821/3621...
Page 47: Feeding The Document
– Lightly insert the end of the document as far as possible. The machine makes a noise when the doc- ument is inserted. VarioLink 2221/2821/3621...
Page 48: Placing The Document On The Original Glass
To send an 11 × 17- or Legal-size document with its original dimensions, cancel automatic reduction of sent faxes. For details, refer to “Reduction/ Area” on page 2-12. VarioLink 2221/2821/3621...
Page 49 When loaded in the v When loaded in the w orientation: orientation: 15˚ 15˚ Align the document with mark in the back- left corner of the docu- ment scales. Close the original cover or ADF. VarioLink 2221/2821/3621...
Page 50: Faxing A Multi-Page Document From The Original Glass
Free” in the lower-right corner of the screen. – To delete the scan data, press the [Stop] key, and then delete the job. For details, refer to “Stopping the transmission” on page 2-36. After all document pages have been scanned, touch [Finish]. VarioLink 2221/2821/3621...
Page 51 To stop the transmission, press the [Stop] key. For details, refer to “Stopping the transmission” on page 2-36. The fax transmission begins. Note If the fax could not be sent, a transmission report is printed. For details, refer to “When unable to send” on page 2-35. VarioLink 2221/2821/3621...
Page 52: Specifying The Transmission Settings
Touch [Quality & Reduc- tion]. Touch the button ([Quality], [Density], and [Reduction/Area]) for the functions to be set. Note The transmission settings cannot be specified separately for different pages. The transmission settings return to their default settings after each trans- mission. VarioLink 2221/2821/3621...
Page 53: Quality
This is not a sign of a malfunction. To reduce the appearance of moire patterns, send the fax with the “GSR” or “Super GSR” setting. Note The factory default setting is “Standard”. 2-10 VarioLink 2221/2821/3621...
Page 54: Density
Five settings are available. Each time [Dark] is touched, the density is darkened by one level. Each time [Light] is touched, the density is lightened by one level. Note The factory default setting is the middle (third) setting. VarioLink 2221/2821/3621 2-11...
Page 55: Reduction/Area
Touch [No Reduction] to send the fax at its original size, trimming it to the size of the paper loaded in the recipient’s fax machine. However, a document with a width smaller than the Letter size is sent with an Letter-size width. 2-12 VarioLink 2221/2821/3621...
Page 56 Touch [Auto Detect] to automatically select the size closest to the document size. Note The factory default setting is “Auto Detect”. If “Auto Detect” is selected, a document smaller than Letter size is sent as Letter size. VarioLink 2221/2821/3621 2-13...
Page 57: Checking The Settings
Press the [Fax/Scan] key to display the Fax mode screen. Specify a transmission recipient, and then specify settings on the Qual- ity & Reduction and FAX Menu screens. Press the [Mode Check] key. Touch the button for the settings that you wish to check. 2-14 VarioLink 2221/2821/3621...
Page 58 Touch the button for the setting that you wish to change. Detail For details on the settings available on the Quality & Reduction screen, refer to “Specifying the transmis- sion settings” on page 2-9. VarioLink 2221/2821/3621 2-15...
Page 59 If a setting has been specified, the button appears selected. Touch a button to cancel or change the setting. Detail For details on the settings available on the FAX Menu screen, refer to “Useful transmission functions” on page 6-2. 2-16 VarioLink 2221/2821/3621...
Page 60: Specifying A Recipient
To select multiple recipients, touch [Add.], and then specify the next number. – S: To perform a checked receiver transmission, touch [S] to type in the special character “S”. For details on checked receiver transmis- sions, refer to “Check the recipient before sending” on page 2-28. VarioLink 2221/2821/3621 2-17...
Page 61 If software switch settings were specified to prevent broadcast transmis- sions, a fax cannot be sent to multiple recipients. For details on the soft- ware switch settings, refer to “Specifying software switch settings (machine functions)” on page 10-67. 2-18 VarioLink 2221/2821/3621...
Page 62: Using A One-Touch Dial Button
Touch the index tabs and [←] and [→] to find the desired one-touch dial button. – If an incorrect recipient was selected, touch the button again to deselect it. The selected button is highlighted. To select multiple recipients, con- tinue selecting the desired one-touch dial buttons. Load the document. VarioLink 2221/2821/3621 2-19...
Page 63: Using A Program
Quality & Reduction screen, refer to “Specifying the transmis- sion settings” on page 2-9. For details on the settings available on the FAX Menu screen, refer to “Useful transmission functions” on page 6-2. Load the document. 2-20 VarioLink 2221/2821/3621...
Page 64 Select the program, and then specify recipients us- ing one-touch dial buttons or by directly entering the fax number. VarioLink 2221/2821/3621 2-21...
Page 65: Using The Search Screen
For details on the settings available on the Quality & Reduction screen, refer to “Specifying the transmis- sion settings” on page 2-9. For details on the settings available on the FAX Menu screen, refer to “Useful transmission functions” on page 6-2. 2-22 VarioLink 2221/2821/3621...
Page 66 – If an incorrect recipi- ent was selected, touch the button again to deselect it. Then, touch the correct button. – To display the Search One-Touch Keys screen again, touch [Search]. VarioLink 2221/2821/3621 2-23...
Page 67: Specifying Multiple Recipients (Broadcast Transmission)
1, type in the next fax number without touching [Add.].) – Faxes can more easily be sent to many destinations at the same time if the multiple recipients are registered as a program. 2-24 VarioLink 2221/2821/3621...
Page 68 If multiple recipients were selected, a confirmation screen appears. Touch [Enter]. The Dest. tab of the Check Job Details screen appears so that the selected destina- tions can be checked. If a program was select- ed, this screen does not appear. VarioLink 2221/2821/3621 2-25...
Page 69: Checking/Deleting Recipients
The selected recipients can be checked or deleted. Press the [Fax/Scan] key to display the Fax mode screen. Specify a transmission recipient, and then specify settings on the Qual- ity & Reduction and FAX Menu screens. Press the [Mode Check] key. 2-26 VarioLink 2221/2821/3621...
Page 70 [Detail]: Touch this button to check the transmission mode of the selected re- cipient. [Next Destination]: Touch this button to add a recipient. Detail For details on adding a recipient, refer to “Specifying a recipient” on page 2-17. VarioLink 2221/2821/3621 2-27...
Page 71: Check The Recipient Before Sending
= International telephone number (including “+”, telephone number coun- try code, area code and subscriber number) - A transmission error occurs if the CSI signal is different from the recipi- ent’s telephone number or the CSI signal cannot be received. 2-28 VarioLink 2221/2821/3621...
Page 72: To Perform A Check Receiver Transmission
“Specifying software switch settings (machine functions)” on page 10-67. To perform a check receiver transmission Press the [Fax/Scan] key to display the Fax mode screen. Position the document to be faxed. Touch [Direct Input]. VarioLink 2221/2821/3621 2-29...
Page 73 (bit 4 of mode 200 is set to “1”), touch [S] twice to enter “SS” after the telephone number. Press the [Start] key. The transmission begins. 2-30 VarioLink 2221/2821/3621...
Page 74: Faxing After Using The Telephone (Manual Faxing)
If software switch settings were specified to limit dialing, a fax cannot be sent by directly typing in the fax number. For details on the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 10-67. VarioLink 2221/2821/3621 2-31...
Page 75: Combining One-Touch Dialing And Direct Dialing (Chain Dialing)
In this case, touch [Pause] twice after entering the international dialing code, and then enter the remainder of the telephone number after a six-second pe- riod. Load the document. 2-32 VarioLink 2221/2821/3621...
Page 76 Scanning of the document begins, and then the fax is sent. Note If software switch settings were specified to limit dialing, chain dialing cannot be used. For details on the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 10-67. VarioLink 2221/2821/3621 2-33...
Page 77: Operations While Scanning
(“Quick Scan TX” function)” on page 6-21. Note If the fax could not be sent, you can send it again since it remains in the memory. This data can be deleted to clear some of the memory. 2-34 VarioLink 2221/2821/3621...
Page 78: When Unable To Send
Touch [Retry] to send the fax to the same recipient. – To send the fax to a different recipient, touch [Change Destination]. – If neither button appears, scan the document and try faxing it again. VarioLink 2221/2821/3621 2-35...
Page 79: Stopping The Transmission
To stop sending a fax Press the [Stop] key. The transmission operation is stopped, and the job being sent is dis- played. Touch the button for the job to be stopped. The job is deleted. Touch [Enter]. 2-36 VarioLink 2221/2821/3621...
Page 80: Checking Transmission Results (Job List)
Transmission results for received documents (up to 456) - Doc.: Lists documents saved on the machine Bulletin: Lists documents registered on the bulletin board Conf.: Lists documents saved in confidential boxes Public: Lists public documents saved as received documents VarioLink 2221/2821/3621 2-37...
Page 81: Checking A Job
Why does the clock icon appear to the right of the date and time that the job was received? % If timer transmission was specified, a clock icon appears to the right of the date and time that the job was received. 2-38 VarioLink 2221/2821/3621...
Page 82 – To delete a queued polling reception job, touch [Delete]. Touch [Doc.] to view the list of saved jobs. Touch the button for the type of job to be checked. VarioLink 2221/2821/3621 2-39...
Page 83 Transmission 2-40 VarioLink 2221/2821/3621...
Page 84: Reception
Reception...
Page 85: Reception Modes
Manual reception (“Telephone Only”) The machine operates in the same way as a normal telephone, for example, when you wish to receive the fax only after first answering the phone. This setting is used when you receive many telephone calls. VarioLink 2221/2821/3621...
Page 86 However, if the number of rings is set to 10 or more, the recip- ient’s fax machine may stop the fax before it can be received. VarioLink 2221/2821/3621...
Page 87 You can talk with A fax signal can be the caller. After heard. Press the talking with the [Start] key to receive caller, press the the fax. [Start] key to receive the fax. VarioLink 2221/2821/3621...
Page 88: Printing Received Faxes
The reception method can be changed using the Administrator mode and the software switch settings. For details, refer to “Specifying the proce- dure for received documents (Document Management)” on page 10-53 and “Specifying software switch settings (machine functions)” on page 10-67. VarioLink 2221/2821/3621...
Page 89: When Unable To Receive
If the connected telephone continues to ring, “Reception Mode” may be set to “Manual”. In order to automatically receive faxes, “Auto” must be selected. For details, refer to “Specifying the reception mode and the number of rings (RX Functions)” on page 10-44. VarioLink 2221/2821/3621...
Page 90: Reception Information
For details, refer to “To specify the activity report print- ing conditions (Activity Report)” on page 10-49. VarioLink 2221/2821/3621...
Page 91: Receiving A Telephone Call
When the telephone rings, pick up the receiver to talk with the caller. – If a beep or nothing is heard, the incoming call is a fax. Press the [Start] key to receive the fax. When the call is finished, hang up the receiver. VarioLink 2221/2821/3621...
Page 92: Troubleshooting
Troubleshooting...
Page 93: Problems When Sending Faxes
The fax received by the recipi- Was the document sent with the Load the document to be ent is blank. front side facing down (when the faxed facing up. ADF is used)? VarioLink 2221/2821/3621...
Page 94 Is the telephone line correctly Check the telephone line connected? connection. If it is discon- nected, connect it. Was there a problem with the re- Contact the recipient. cipient’s fax machine (such as, no paper or turned off)? VarioLink 2221/2821/3621...
Page 95: Problems When Receiving Faxes
Has the machine been set not to Select the setting to print print received documents? received documents. Other causes Touch [Type] in the Job List screen to check the details of the transmission error, and then refer to the table of error codes. VarioLink 2221/2821/3621...
Page 96 Is there a problem with the tele- Check that the machine the printout of the received fax. phone connection or with the can make clean copies. If caller’s fax machine? no black streaks appear, have the caller send the fax again. VarioLink 2221/2821/3621...
Page 97: Error Messages
Some malfunction occurred in Inform your technical rep- call your Technical Representa- the machine. resentative of the code tive. displayed on the touch panel. If any message other than those listed above appears, perform the operation described in the message. VarioLink 2221/2821/3621...
Page 98: Specifications
Specifications...
Page 99 When receiving a document longer than the size of paper that is load- ed, it is printed as specified by the divide setting. Detail For details on other specifications, refer to the User’s Guide [Copy Oper- ations]. VarioLink 2221/2821/3621...
Page 100: Useful Transmission Functions
Useful transmission functions...
Page 101: Fax Menu
[Enter]. Detail If the button for a function was touched, the settings screen for that func- tion appears. Some functions can be combined; however, some buttons may not be available if certain functions are selected. VarioLink 2221/2821/3621...
Page 102: Fax Menu Screens
Useful transmission functions FAX Menu screens The following scanning and transmission functions are available. Set 1 screen Set 2 screen FAX screen VarioLink 2221/2821/3621...
Page 103 Useful transmission functions Net. screen Application Detail For details on the function available on the Net. screen, refer to the User’s Guide [Network Scanner Operations]. VarioLink 2221/2821/3621...
Page 104 Documents available through polling transmission or on a fax information service can be received. Note The functions on the Set 1 tab (“TSI”, “TX Report”, “2in1”, “2-Sided TX”, and “Rotation TX”) return to their default settings after each transmission. VarioLink 2221/2821/3621...
Page 105: Sending Faxes Printed With Transmission Information
To send faxes printed with transmission information Press the [Fax/Scan] key to display the Fax mode screen. Touch [FAX Menu]. Touch [TSI] on the Set 1 tab. Select the print type for the transmission information, and then touch [TSI Selection]. VarioLink 2221/2821/3621...
Page 106 Press the [Start] key. The transmission source information is printed as shown below, according to the selected set- ting. – If “TSI Position” is set to “Inside Body Text” – If “TSI Position” is set to “Outside Body Text” VarioLink 2221/2821/3621...
Page 107 The document can be sent with the name of the sender, the transmission date and the document number added. If the “Att./TSI” functions were selected The document can be sent with the name of the sender added in addition to the name of the recipient. VarioLink 2221/2821/3621...
Page 108 “Att./TSI” cannot be specified with recipients for full dialing and chain di- aling. In these cases, up to 20 characters can be added for the sender’s name. If “OFF” was selected The document is sent without the name of the sender added. VarioLink 2221/2821/3621...
Page 109: Checking A Report For The Transmission Result ("Tx Report" Function)
ON: The transmission report is printed with each transmission. – If TX Fails: The transmission report is printed only if the fax could not be sent. – OFF: The transmission report is not printed, regardless of the trans- mission result. 6-10 VarioLink 2221/2821/3621...
Page 110: Transmission Report
Transmitted BUSY The recipient’s line is busy. The lines are busy. NO ANS The recipient could not receive the call. The recipient did not answer. INTERR Communications are suspended. F.MEM The memory is full. Communication was unsuccessful. VarioLink 2221/2821/3621 6-11...
Page 111: Sending Two Document Pages As One ("2In1" Function)
Touch [FAX Menu]. Touch [2in1] on the Set 1 tab. – To cancel the func- tion, touch the but- ton again to deselect [2in1] is highlighted. Specify the recipient, and then load the document. Press the [Start] key. 6-12 VarioLink 2221/2821/3621...
Page 112: Sending Double-Sided Documents ("2-Sided Tx" Function)
– Top Bind: The docu- ment is scanned with a binding margin at the top. – Auto: The binding margin is set accord- ing to the scanning direction. – OFF: Cancels the function. Touch [Original Direction]. VarioLink 2221/2821/3621 6-13...
Page 113 Specify the recipient, and then load the document. Press the [Start] key. Note A double-sided document is received (printed) by the recipient as a sin- gle-sided document. 6-14 VarioLink 2221/2821/3621...
Page 114: Sending An Letter-Size Document With A Landscape Orientation ("Rotation Tx" Function)
Touch [Rotation TX] on the Set 1 tab. – To cancel the func- tion, touch the but- ton again to deselect [Rotation TX] is high- lighted. Specify the recipient, and then load the document. Press the [Start] key. VarioLink 2221/2821/3621 6-15...
Page 115: Giving A Fax Priority ("Priority Tx" Function)
Touch [Set 2], and then touch [Priority TX]. – To cancel the func- tion, touch the but- ton again to deselect [Priority TX] is highlight- Specify the recipient, and then load the document. Press the [Start] key. 6-16 VarioLink 2221/2821/3621...
Page 116: To Send A Fax At A Specified Time ("Timer Tx Setting" Function)
“00” for the hours and “00” for the minutes. Touch [Hour] or [Minute], and then use the keypad to type in the de- sired time. Specify the recipient, and then load the document. VarioLink 2221/2821/3621 6-17...
Page 117 Press the [Start] key. The document is saved in the memory and sent at the specified time. Note If the machine is not programmed with the current time, the fax cannot be sent at the specified time. 6-18 VarioLink 2221/2821/3621...
Page 118: Stamping Faxed Documents ("Stamp" Function)
0 The “Stamp” function is not available when copying. Press the [Fax/Scan] key to display the Fax mode screen. Touch [FAX Menu]. Touch [Set 2], and then touch [Stamp]. Select the stamping po- sition, and then touch [Enter]. VarioLink 2221/2821/3621 6-19...
Page 119 The settings specified for the “Stamp” function are reset after each trans- mission. Settings for the “Stamp” function can also be specified with the software switch settings. For details on the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 10-67. 6-20 VarioLink 2221/2821/3621...
Page 120: Sending A Document One Page At A Time ("Quick Scan Tx" Function)
Touch [FAX], and then touch [Quick Scan TX]. – To cancel the func- tion, touch the but- ton again to deselect [Quick Scan TX] is high- lighted. Specify the recipient, and then load the document. Press the [Start] key. VarioLink 2221/2821/3621 6-21...
Page 121: Sending A Fax With A Password Applied ("Password Tx" Function)
The sender and the recipient must specify the transmission password in advance. For details, refer to “Registering communication passwords” on page 10-46. For details on password reception, refer to “Receiving a fax with a pass- word applied (“Password RX” function)” on page 7-2. 6-22 VarioLink 2221/2821/3621...
Page 122: Specifying The Number Of Fax Copies ("Remote Copy" Function)
[OFF]. Use the keypad to type in the number. The number of copies can be set to any number be- tween 2 and 99. Specify the recipient, and then load the document. Press the [Start] key. VarioLink 2221/2821/3621 6-23...
Page 123 Useful transmission functions Note If recipient’s fax machine does not allow remote copying because of the F-code, the “Remote Copy” function can be set, but the fax cannot be sent (it will fail). 6-24 VarioLink 2221/2821/3621...
Page 124: F-Codes
Detail In order to receive an F-code confidential document, the confidential boxes must be registered in advance. For details, refer to “Registering confidential boxes” on page 9-32. VarioLink 2221/2821/3621 6-25...
Page 125: Bulletin Boards
(1 through 10). If there are no matching F-codes, it searches those for the confidential boxes (1 through 10). When specifying an F-code, we recommend managing the numbers, such as by classifying them according to their function (for example, for confidential boxes or bulletin boards). 6-26 VarioLink 2221/2821/3621...
Page 126: Using A Confidential Box (Confidential Transmission)
For an F-code confidential transmission, specify a setting for “F-CODE (SUB)” when specifying the recipient. To use a confidential box Press the [Fax/Scan] key to display the Fax mode screen. On the Direct Input screen, touch [F-CODE]. Touch [F-CODE (SUB)]. VarioLink 2221/2821/3621 6-27...
Page 127 If software switch settings were specified to limit dialing, a fax cannot be sent by directly typing in the fax number. For details on the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 10-67. 6-28 VarioLink 2221/2821/3621...
Page 128: Retrieving F-Code Confidential Documents
For details, refer to “Registering confidential boxes” on page 9-32. For details on the specified settings, contact the sender of the confidential transmission. For details on receiving confidential documents, refer to “Using a confi- dential box (confidential reception)” on page 7-6. VarioLink 2221/2821/3621 6-29...
Page 129: Registering A Document On A Bulletin Board
Press the [Fax/Scan] key to display the Fax mode screen. Touch [FAX Menu]. Touch [Application], and then touch [Bulletin Set- ting]. Touch the button for the number of the bulletin board where the docu- ment is to be registered. 6-30 VarioLink 2221/2821/3621...
Page 130 Useful transmission functions Specify the document type, and then touch [Next]. Specify the density, and then touch [Next]. Specify the zoom setting and document size, and then touch [Next]. VarioLink 2221/2821/3621 6-31...
Page 131: Registering A Document On A Bulletin Board From Another Fax Machine
In the SID/PWD, type in the password (F-code password) for the bulle- tin board where the document is to be registered. Dial the telephone number. Press the transmission button (Start button). The document is registered on the bulletin board. 6-32 VarioLink 2221/2821/3621...
Page 132 In order to register a document on a bulletin board from another fax ma- chine, the F-code and F-code password specified for the bulletin board must be specified. If the specified F-code and F-code password does not match, the document cannot be registered on the bulletin board. VarioLink 2221/2821/3621 6-33...
Page 133: Faxing From A Computer (Pc-Fax)
To perform a PC-FAX transmission operation, a network connection must be made between this machine and a computer. Detail For details on making a network connection between this machine and a computer, refer to the User’s Guide [Network Scanner Operations]. 6-34 VarioLink 2221/2821/3621...
Page 134: Useful Reception Functions
Useful reception functions...
Page 135: Receiving A Fax With A Password Applied ("Password Rx" Function)
For details on password transmission, refer to “Sending a fax with a password applied (“Password TX” function)” on page 6-22. Using the software switch settings, you can specify whether or not pass- word reception is permitted. For details, refer to “Specifying software switch settings (machine functions)” on page 10-67. VarioLink 2221/2821/3621...
Page 136: Retrieving Documents From Bulletin Boards ("Retrieve" Function)
Touch [FAX Menu]. Touch [Application], and then touch [Retrieve]. Select the method for specifying the sender. – If the sender is to be specified using a one-touch dial but- ton, the F-code must be registered in ad- vance. VarioLink 2221/2821/3621...
Page 137 Type in the F-code (SEP) for the sender, and then touch [Enter]. – To specify an F-code password, touch [F- CODE (SID/PWD)], and then type in the F-code password. Use the keypad to type in the number. Touch [Enter]. VarioLink 2221/2821/3621...
Page 138 If software switch settings were specified to limit dialing, a fax cannot be sent by directly typing in the fax number. For details on the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 10-67. VarioLink 2221/2821/3621...
Page 139: Using A Confidential Box (Confidential Reception)
For details, refer to “Registering confidential boxes” on page 9-32. For details on the specified settings, contact the sender of the confidential transmission. To receive a confidential document Touch [Job List]. The Job List screen appears. Touch [Doc.]. Touch [Conf.]. VarioLink 2221/2821/3621...
Page 140 Touch [Print]. – To delete the document without printing, touch [Delete]. The document is printed. VarioLink 2221/2821/3621...
Page 141 Useful reception functions VarioLink 2221/2821/3621...
Page 142: Polling
Polling...
Page 143: Preparing A Polling Document ("Polling Tx" Function)
To perform a polling transmission Press the [Fax/Scan] key to display the Fax mode screen. Touch [FAX Menu]. Touch [Application], and then touch [Polling TX]. Specify the document type, and then touch [Next]. VarioLink 2221/2821/3621...
Page 144 Polling Specify the density, and then touch [Next]. Specify the zoom setting and document size, and then touch [Next]. Specify the desired transmission functions. Press the [Start] key. The document is scanned, and then a confirmation message appears. VarioLink 2221/2821/3621...
Page 145 With polling transmission, the recipient incurs the cost of the call. Only one document can be specified for polling transmission. If a docu- ment has already been specified for polling transmission, another docu- ment cannot be specified. The polling transmission setting is canceled with each transmission. VarioLink 2221/2821/3621...
Page 146: Receiving A Polling Document ("Polling Rx" Function)
To perform polling reception Press the [Fax/Scan] key to display the Fax mode screen. Touch [FAX Menu]. Touch [Application], and then touch [Polling RX]. Select the method for specifying the sender. VarioLink 2221/2821/3621...
Page 147 If software switch settings were specified to limit dialing, a fax cannot be sent by directly typing in the fax number. For details on the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 10-67. VarioLink 2221/2821/3621...
Page 148: Registering/Specifying Settings
Registering/specifying settings...
Page 149: Displaying The Fax Registration Screen
Registering/specifying settings Registering/specifying settings Displaying the FAX Registration screen To display the FAX Registration screen The following procedure describes how to display the FAX Registration screen. Press the [Utility/Counter] key. Touch [User Setting]. VarioLink 2221/2821/3621...
Page 150 “Specifying software switch settings (machine functions)” on page 10-67. Reminder If the [Utility/Counter] key was pressed to register items and specify set- tings, be sure to press the [Reset] key in the control panel after returning to the standby screen (initial screen). VarioLink 2221/2821/3621...
Page 151: Programming A One-Touch Dial Button
One-touch dial buttons can be deleted or copied or their settings can be changed. 0 Up to 36 indexes and up to 540 one-touch dial buttons (15 per index) can be registered. Press the [Utility/Counter] key. Touch [User Setting]. Touch [FAX]. Touch [One-Touch]. VarioLink 2221/2821/3621...
Page 152 G3-1: Select when using port 1 for transmitting. – G3-2: Select when using port 2 for transmitting. This screen appears if optional fax multi line is installed. If this screen does not appear, continue with the next step. VarioLink 2221/2821/3621...
Page 153 – To specify F-codes, touch [F-CODE]. For details, refer to “Register- ing an F-code” on page 9-8. – To specify the transmission speed, touch [Speed]. For details, refer to “Specifying the transmission speed” on page 9-10. VarioLink 2221/2821/3621...
Page 154 [FAX] does not appear in the User Set- ting screen. In this case, destination can only be registered, edited and deleted in Administrator mode. For details on the software switch set- tings, refer to “Specifying software switch settings (machine functions)” on page 10-67. VarioLink 2221/2821/3621...
Page 155: Registering An F-Code
Touch the button ([F- CODE (SUB)], [F-CODE (SEP)], or [F-CODE (SID/ PWD)]) for the informa- tion to be specified. – For details, refer to “F-codes” on page 6-25. Use the keypad to type in the F-code, and then touch [Enter]. VarioLink 2221/2821/3621...
Page 156 Check the information to be registered, and then touch [Enter]. – To change a setting, touch the button for the setting to be changed, and then specify the new setting. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. VarioLink 2221/2821/3621...
Page 157: Specifying The Transmission Speed
Check the information to be registered, and then touch [Enter]. – To change a setting, touch the button for the setting to be changed, and then specify the new setting. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. 9-10 VarioLink 2221/2821/3621...
Page 158: Changing/Deleting A One-Touch Dial Button
Touch the button for the setting to be changed, and then change the setting. – To delete the one- touch dial button, touch [Delete]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. VarioLink 2221/2821/3621 9-11...
Page 159: Copying A One-Touch Dial Button
For details, refer to “Programming a one-touch dial button with a fax number” on page 9-4. Touch the one-touch dial button that is to be cop- ied. A confirmation screen appears, showing the specified settings. Touch [One-Touch]. Touch [One-Touch Copy]. 9-12 VarioLink 2221/2821/3621...
Page 160: Registering/Deleting A Secondary Destination
Touch the one-touch dial button where the secondary destination is to be registered. Touch [One-Touch], then [Sub Address Registration]. – If a secondary desti- nation is already reg- istered, touch [Switch Sub/Main Addresses] to switch the secondary and main destinations. VarioLink 2221/2821/3621 9-13...
Page 161 [Change Settings] or [Delete]. – If the secondary des- tination is being de- leted, a confirmation message appears. Touch [Yes]. Touch [Enter] until the standby screen (initial screen) appears. 9-14 VarioLink 2221/2821/3621...
Page 162: Registering Indexes For One-Touch Dial Buttons
(initial screen). To register an index 0 36 indexes can be registered with up to 15 one-touch dial buttons per in- dex. Press the [Utility/Counter] key. Touch [User Setting]. Touch [FAX]. Touch [Index]. VarioLink 2221/2821/3621 9-15...
Page 163 [FAX] does not appear in the User Set- ting screen. In this case, destination can only be registered, edited and deleted in Administrator mode. For details on the software switch set- tings, refer to “Specifying software switch settings (machine functions)” on page 10-67. 9-16 VarioLink 2221/2821/3621...
Page 164: Changing/Deleting An Index
Change the index name. – To delete the index, erase the name. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. VarioLink 2221/2821/3621 9-17...
Page 165: Registering A Transmission Program
If the [Utility/Counter] key was pressed to register items and specify set- tings, be sure to press the [Reset] key in the control panel after returning to the standby screen (initial screen). Registering a transmission program Press the [Utility/Counter] key. Touch [User Setting]. Touch [FAX]. 9-18 VarioLink 2221/2821/3621...
Page 166 Type in the name that will appear on the pro- gram button, and then touch [Next]. – A maximum of 12 characters can be entered. VarioLink 2221/2821/3621 9-19...
Page 167 [Enter]. – When registering a program for broad- cast transmission, specify all recipients. A maximum of 300 recipients can be registered. – If no recipient is registered, touch [No Destination]. Touch [Next]. Touch the [Transmission Setting]. 9-20 VarioLink 2221/2821/3621...
Page 168 [FAX] does not appear in the User Set- ting screen. In this case, destination can only be registered, edited and deleted in Administrator mode. For details on the software switch set- tings, refer to “Specifying software switch settings (machine functions)” on page 10-67. VarioLink 2221/2821/3621 9-21...
Page 169: Registering A Batch Transmission Program
[Enter]. Touch [Next]. Specify the transmission time and interval. – Touch the button for the setting to be specified, and then use the keypad to type in the desired setting. 9-22 VarioLink 2221/2821/3621...
Page 170 [Enter]. To change a setting, touch the button for the setting to be changed, and then specify the new setting. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. VarioLink 2221/2821/3621 9-23...
Page 171: Registering A Polling Reception Program
Touch [Polling RX], and then touch [Next]. Specify the recipient. – Touch [One-Touch] or [Search] and search for the de- sired one-touch dial button to specify the recipient, and then touch [Enter]. Touch [Next]. Touch [Timer TX Set- ting]. 9-24 VarioLink 2221/2821/3621...
Page 172 [Enter]. – To change a setting, touch the button for the setting to be changed, and then specify the new set- ting. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. VarioLink 2221/2821/3621 9-25...
Page 173: Changing/Deleting A Program
[Delete]. Why were all the pro- grammed settings cleared? % If a different program type is selected, all programmed settings are cleared. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. 9-26 VarioLink 2221/2821/3621...
Page 174: Setting Up A Bulletin Board
[Reset] key in the control panel after returning to the standby screen (initial screen). To set up a bulletin board Press the [Utility/Counter] key. Touch [User Setting]. Touch [FAX]. Touch [Bulletin]. VarioLink 2221/2821/3621 9-27...
Page 175 Registering/specifying settings Touch the button for the number of the bulletin board to be set up. Touch [Title]. Type in the title, and then touch [Enter]. – A maximum of 16 characters can be entered. 9-28 VarioLink 2221/2821/3621...
Page 176 Although a password was specified, why can’t viewing be limited? % The password is entered when limiting viewing of the bulletin board. To specify the viewing limitations, touch [Remote Input Check] or [Remote Output Check]. Touch [Remote Input Check]. VarioLink 2221/2821/3621 9-29...
Page 177 Check the information to be registered, and then touch [Enter]. – To change a setting, touch the button for the setting to be changed, and then specify the new set- ting. 9-30 VarioLink 2221/2821/3621...
Page 178 [FAX] does not appear in the User Set- ting screen. In this case, destination can only be registered, edited and deleted in Administrator mode. For details on the software switch set- tings, refer to “Specifying software switch settings (machine functions)” on page 10-67. VarioLink 2221/2821/3621 9-31...
Page 179: Registering Confidential Boxes
[Reset] key in the control panel after returning to the standby screen (initial screen). To register a confidential box Press the [Utility/Counter] key. Touch [User Setting]. Touch [FAX]. Touch [Conf. Box]. 9-32 VarioLink 2221/2821/3621...
Page 180 Registering/specifying settings Touch the button for the confidential box to be registered. Touch [Confidential User Box Name]. Type in Confidential User Box Name, and then touch [Enter]. – A maximum of 8 characters can be entered. VarioLink 2221/2821/3621 9-33...
Page 181 The entered password appears as asterisks (*). Although a password was specified, why can’t viewing be limited? % The password is entered when limiting viewing of the confidential box. To specify the viewing limitations, touch [Remote Input Check]. 9-34 VarioLink 2221/2821/3621...
Page 182 [FAX] does not appear in the User Set- ting screen. In this case, destination can only be registered, edited and deleted in Administrator mode. For details on the software switch set- tings, refer to “Specifying software switch settings (machine functions)” on page 10-67. VarioLink 2221/2821/3621 9-35...
Page 183 Registering/specifying settings 9-36 VarioLink 2221/2821/3621...
Page 184: Utility Mode
Utility mode...
Page 185: Overview Of Utility Mode Parameters
If user authentication settings have been specified and the [Utility/Coun- ter] key is pressed without performing user authentication, only the but- tons marked with appear. For details on the functions with no mark and no reference page indica- tion, refer to the User’s Guide [Copy Operations]. 10-2 VarioLink 2221/2821/3621...
Page 186 Density Modes Default Copy Density Levels Print Density Default Finish- ing Mode Sort / Non-Sort Auto Change Output Tray Settings p. 10-10 Auto Paper Select for Small Original Crease / Cent- er Staple Default Screen p. 10-11 VarioLink 2221/2821/3621 10-3...
Page 187 Day Light Sav- ing Time Self-Telephone # infor- Self-Telephone p. 10-21 mation ( TSI Registration PBX Connec- p. 10-25 tion Mode Self-ID Dialing Method p. 10-27 Admin. Set Administrator Code Input Max. Copy Sets Disable Sleep Mode 10-4 VarioLink 2221/2821/3621...
Page 188 Mode Numbers of RX Call Rings Password Communica- Communication tion Password Setting List Print Lists p. 10-17 Report Settings TX Report p. 10-48 Activity Report Document Manage- TX Document TX Forwarding p. 10-51 ment ( p. 10-53 VarioLink 2221/2821/3621 10-5...
Page 189 Auto-RX Check Priority Com- E-Mail Mode press Level TX Size (Max.) TX Quality (Max.) Coding Method Scan Mode Scanner Set- Activity Report tings RX Doc.Header Print E-Mail Header Text Gateway TX p. 10-65 Subject Regis- tration Divide Settings 10-6 VarioLink 2221/2821/3621...
Page 190 Security Setting Enhance Se- curity Delete Job Unlock SSL/TLS HDD Manage- Overwrite All ment Data HDD Lock Set- ting Encryption Setting Format p. 12-2 Reports ( TX Report RX Report One-Touch List Program List Index List Bulletin List VarioLink 2221/2821/3621 10-7...
Page 191 Time PostScript Error Report Default Set Basic Tray Paper Size Original Direc- tion Print Method # of Sets Font Font # Symbol Set Number Lines Font Size CR/LF Map- ping PDL Set Test Print Check Detail Counter 10-8 VarioLink 2221/2821/3621...
Page 192: Specifying User's Choice Settings
[Reset] key in the control panel after returning to the standby screen (initial screen). To specify User’s Choice settings Press the [Utility/Counter] key. The Utility/Counter screen appears. Touch [User Setting]. Touch [User’s Choice]. The User’s Choice screen appears. VarioLink 2221/2821/3621 10-9...
Page 193: Output Tray Settings
Select the exit tray for data 1 (output tray 1) received from the network. Printer Specify the exit tray for 1 (output tray 1) computer printouts. Copies Specify the exit tray for 2 (output tray 2) copies. 1 (output tray 1) 10-10 VarioLink 2221/2821/3621...
Page 194: Default Screen
Select one of the following Copy Screen Screen as the mode screen given priority. Copy, FAX, Scanner, FAX/ Copy Auto Default FAX Select one of the following One-Touch Screen as the Fax mode screen given priority. One-Touch, Search, Direct Input, Index VarioLink 2221/2821/3621 10-11...
Page 195: Specifying Fax Registration Settings
[FAX] does not appear in the User Set- ting screen. In this case, destination can only be registered, edited and deleted in Administrator mode. For details on the software switch set- tings, refer to “Specifying software switch settings (machine functions)” on page 10-67. 10-12 VarioLink 2221/2821/3621...
Page 196: Specifying User Management Settings
[Reset] key in the control panel after returning to the standby screen (initial screen). To specify User Management settings Press the [Utility/Counter] key. The Utility/Counter screen appears. Touch [User Manage- ment]. The User Management screen appears. Select a parameter to be set. VarioLink 2221/2821/3621 10-13...
Page 197: Tone Volume Parameters
Memory RX ON/ This is a temporary print function that can be used even in the off mode (setting where printing is not immediate, even when a fax is received). The print management password is required to print. 10-14 VarioLink 2221/2821/3621...
Page 198: Displaying The Administrator Management Screen
[Enter]. – To change the en- tered value, press the [C] (clear) key, and then enter the correct value. – To cancel the opera- tion, touch [Cancel]. The Administrator Management screen appears. VarioLink 2221/2821/3621 10-15...
Page 199 If this machine is locked, contact the admin- istrator of this machine. For details on “Enhance Security” and specifying access locks with the soft- ware switch settings, refer to the User’s Guide [Copy Operations]. 10-16 VarioLink 2221/2821/3621...
Page 200: Available Parameters
Specify the settings for the fax line that is used. Print Lists Print lists of the machine settings. Report Settings Specify the conditions for printing result re- ports and transmission activity reports. Document Management Specify how sent and received documents are processed and transferred. VarioLink 2221/2821/3621 10-17...
Page 201: Administrator Management 2 Screen
Description Network Settings Basic Settings–Self- Specify the domain name of this unit. Domain Name Scanner Settings– Select whether to permit or prohibit Gateway TX gateway transmissons. Software SW Use the software switch settings to specify machine settings. 10-18 VarioLink 2221/2821/3621...
Page 202: Specifying The Language For Reports And The Transmission Source Name ("Language For Communication" Parameter)
The language used for the transmission source name and for the reports can be specified. To specify the language for reports and the transmission source name After entering Administrator mode, touch [Admin. 1]. Touch [Initial Setting]. Touch [Language for Communication]. VarioLink 2221/2821/3621 10-19...
Page 203 Why are there some languages that can- not be selected? % Depending on the re- port to be printed, some languages cannot be selected. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. 10-20 VarioLink 2221/2821/3621...
Page 204: Programming The Telephone Number ("Self-Telephone # Information" Parameter)
If optional fax multi line is being used, a second general sub- scriber line can be used. Touch [Self- telephone # Informa- tion 1] or [Self-tele- phone # Information 2] to specify a tele- phone number for each. VarioLink 2221/2821/3621 10-21...
Page 205 [Enter]. – A maximum of 20 digits can be entered for the telephone number. – To register a country code, touch [+], and then type in the country code. Touch [PBX Connection Mode]. 10-22 VarioLink 2221/2821/3621...
Page 206 Touch [Enter]. Touch [Dialing Method]. Touch the button for the dialing method that is used, and then touch [Enter]. – DP20: Select this setting when using a phone line with a di- aling speed of 20 pps. VarioLink 2221/2821/3621 10-23...
Page 207 Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. Note The registered machine telephone number can be changed by following the same procedure used to register it. 10-24 VarioLink 2221/2821/3621...
Page 208: Programming A Name (Tsi Registration)
For details on sending faxes with different transmission source names, refer to “Sending faxes printed with transmission information” on page 6-6. To register a transmission source name After entering Administrator mode, touch [Admin. 1]. Touch [Initial Setting]. Touch [TSI Registration]. VarioLink 2221/2821/3621 10-25...
Page 209 Type in the transmission source name, and then touch [Enter]. Check the information to be registered, and then touch [Enter]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. 10-26 VarioLink 2221/2821/3621...
Page 210: Registering The Id Displayed On The Recipient's Machine ("Self-Id" Parameter)
Depending on the recipient’s fax machine, the machine’s ID may not ap- pear. In this case, the registered telephone number will appear to identify the machine. To register the machine’s ID After entering Administrator mode, touch [Admin. 1]. Touch [Initial Setting]. Touch [Self-ID]. VarioLink 2221/2821/3621 10-27...
Page 211 ID. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. Note The registered machine ID can be changed by following the same proce- dure used to register it. 10-28 VarioLink 2221/2821/3621...
Page 212: 10.11 Preventing Changes To One-Touch Dial Buttons
To prevent changes to one-touch dial buttons After entering Administrator mode, touch [Admin. 1]. Touch [Admin. Set]. Touch [Restrict One- Touch Editing]. – This button does not appear if “Enhance Security” was set to “ON”. Touch [ON], and then touch [Enter]. VarioLink 2221/2821/3621 10-29...
Page 213 Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. Note “Restrict One-Touch Editing” prevents changes from the User Setting screen. One-touch dial buttons can be registered and changed by touch- ing [FAX Regist.] in the Administrator Management 1 screen. 10-30 VarioLink 2221/2821/3621...
Page 214: Specifying Transmission Settings (Tx Settings)
Outside Body Text: The transmission source name is printed outside of the document. Rotation TX Specify whether or not rotation transmission is selected when an operation is finished. 2-Sided TX Specify whether or not double-sided transmission is selected when an operation is finished. VarioLink 2221/2821/3621 10-31...
Page 215: To Specify Quality/Mode Settings
After entering Administrator mode, touch [Admin. 1]. Touch [TX Settings]. Touch [Quality/Mode]. Touch the button for the setting to be specified, and then touch [Enter]. – After touching [De- fault Quality], select the image quality that is given priority. 10-32 VarioLink 2221/2821/3621...
Page 216 Touch [Enter]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. Note Certain communication modes may not be available, depending on the machine settings. For details, check with the administrator. VarioLink 2221/2821/3621 10-33...
Page 217: To Specify Communication Menu Settings
[Enter]. – After touching [TX], select whether the document is trans- mitted from the memory (“Memory TX”) or whether the document is trans- mitted page by page (“Quick Scan TX”). 10-34 VarioLink 2221/2821/3621...
Page 218 TX], select whether or not a ro- tation transmission will be performed. – After touching [2- Sided TX], select whether or not dou- ble-sided transmis- sion will be performed. If “ON” was selected, select the binding position. VarioLink 2221/2821/3621 10-35...
Page 219 Utility mode Touch [Enter]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. 10-36 VarioLink 2221/2821/3621...
Page 220: Specifying The Printing Period For Received Documents (Rx Settings)
Note For details on entering a password to print the fax, refer to “Printing man- ually” on page 10-40. Specifying the “Memory Lock Time” parameter After entering Administrator mode, touch [Admin. 1]. Touch [RX Settings]. VarioLink 2221/2821/3621 10-37...
Page 221 Touch [Memory Lock Time]. Touch the button for the setting to be specified, and then touch [Enter]. – To cancel the param- eter, touch [OFF]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. 10-38 VarioLink 2221/2821/3621...
Page 222: Specifying The "Memory Lock Password" Parameter
Utility mode Specifying the “Memory Lock Password” parameter After entering Administrator mode, touch [Admin. 1]. Touch [RX Settings]. Touch [Memory RX Time Setting]. Touch [Memory Lock Password]. VarioLink 2221/2821/3621 10-39...
Page 223: Printing Manually
[Enter]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. Printing manually Follow the procedure described below to print faxes outside of the specified time. Press the [Utility/Counter] key. Touch [User Management]. 10-40 VarioLink 2221/2821/3621...
Page 224 Touch [Lock OFF], and then touch [Enter]. – To stop printing, touch [Lock ON], and then touch [Enter]. – To restart printing, touch [Temporarily Print]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. VarioLink 2221/2821/3621 10-41...
Page 225: 10.14 Deleting Confidential Boxes
To register a confidential box, touch [FAX] on the User Setting screen. For details, refer to “Registering confidential boxes” on page 9-32. To delete a confidential box After entering Administrator mode, touch [Admin. 1]. Touch [RX Settings]. Touch [Confidential RX User Box Delete]. 10-42 VarioLink 2221/2821/3621...
Page 226 Touch [Yes]. When the screen shown in step 3 appears, check that the confidential box was deleted, and then touch [Enter]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. VarioLink 2221/2821/3621 10-43...
Page 227: Specifying The Reception Mode And The Number Of Rings (Rx Functions)
(RX Functions) Specify how a fax is received and the number of rings until the call is auto- matically answered. To specify RX Functions settings After entering Administrator mode, touch [Admin. 1]. Touch [FAX Setting]. Touch [RX Functions]. 10-44 VarioLink 2221/2821/3621...
Page 228: To Specify The Reception Method (Reception Mode)
The number of rings can be set between 1 and 20. Note If the number of rings is set for 10 or more, the recep- tion may not be complet- ed, depending on the sender’s fax machine. VarioLink 2221/2821/3621 10-45...
Page 229: 10.16 Registering Communication Passwords
(“Password TX” function)” on page 6-22 and “Receiving a fax with a password applied (“Password RX” function)” on page 7-2. To register a communication password After entering Administrator mode, touch [Admin. 1]. Touch [FAX Setting]. Touch [Password Com- munication]. 10-46 VarioLink 2221/2821/3621...
Page 230 Touch [New Password], type in the password, and then touch [Enter]. Touch [Confirm New Password], type in the password again, and then touch [Enter]. Check the information to be registered, and then touch [Enter]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. VarioLink 2221/2821/3621 10-47...
Page 231: Specifying Report Output Settings (Report Settings)
For details on specifying the e-mail address of the administrator, refer to “Administrator Management 1 screen” on page 10-17. To specify the result report printing conditions (TX Report) After entering Administrator mode, touch [Admin. 1]. Touch [Report Settings]. 10-48 VarioLink 2221/2821/3621...
Page 232: To Specify The Activity Report Printing Conditions (Activity Report)
[Enter]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. To specify the activity report printing conditions (Activity Report) After entering Administrator mode, touch [Admin. 1]. Touch [Report Settings]. VarioLink 2221/2821/3621 10-49...
Page 233 Utility mode Touch [Activity Report]. Specify the desired set- ting, and then touch [En- ter]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. 10-50 VarioLink 2221/2821/3621...
Page 234: Forwarding Sent Documents To The Specified Recipient (Tx Forwarding)
- A forwarded sent document cannot be forwarded again to the adminis- trator. To specify document forwarding After entering Administrator mode, touch [Admin. 1]. Touch [Document Man- agement]. Touch [TX Document]. VarioLink 2221/2821/3621 10-51...
Page 235 Touch], specify the recipient, and then touch [Enter]. – To search for a one- touch dial button, touch [Search], specify the recipient, and then touch [Enter]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. 10-52 VarioLink 2221/2821/3621...
Page 236: Specifying The Procedure For Received Documents (Document Management)
Print & Forward: Select this setting to print the document and forward it to the specified recipient. Up to 300 forwarding re- cipients can be specified. Forwarding Dest. Specify a destination when “RX Doc. Settings” is set to “For- ward”. VarioLink 2221/2821/3621 10-53...
Page 237: To Specify The Procedure Performed With Documents Received On Each Line
“F-CODE” and “Port” can be specified. For details on the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 10-67. 10-54 VarioLink 2221/2821/3621...
Page 238 “YES”, specify the operation performed on the received doc- ument. Specify how received documents are handled. – Touch [RX Doc. Set- tings], select the op- eration to be performed, and then touch [Enter]. VarioLink 2221/2821/3621 10-55...
Page 239: To Specify The Procedure Performed With Documents Received With An F-Code
Print & Forward: Select this setting to print the document and forward it to the specified recipient. Up to 300 forwarding re- cipients can be specified. Forwarding Dest. Specify a destination when “RX Doc. Settings” is set to “For- ward”. 10-56 VarioLink 2221/2821/3621...
Page 240: To Specify The Procedure Performed With Documents Received With An F-Code
Utility mode To specify the procedure performed with documents received with an F-code After entering Administrator mode, touch [Admin. 1]. Touch [Document Man- agement]. Touch [RX Document]. Touch [F-CODE]. VarioLink 2221/2821/3621 10-57...
Page 241 Utility mode Touch the button to be programmed. Touch [F-CODE]. Specify settings for “F- CODE”, “F-CODE Pass- word”, and “Remote In- put Check”. 10-58 VarioLink 2221/2821/3621...
Page 242 [Detail]. – To delete a forwarding destination, select the destination, and then touch [Delete]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. VarioLink 2221/2821/3621 10-59...
Page 243: Specifying The Procedure Performed With Other Received Documents
Up to 300 forwarding re- cipients can be specified. Memory RX: Select this setting to save the document in the memory. Forwarding Dest. If “RX Doc. Settings” was set to “Forward”, specify a destina- tion. 10-60 VarioLink 2221/2821/3621...
Page 244: To Specify The Procedure Performed With Other Received Documents
Utility mode To specify the procedure performed with other received documents After entering Administrator mode, touch [Admin. 1]. Touch [Document Man- agement]. Touch [RX Document]. Touch [All Other Docu- ments]. VarioLink 2221/2821/3621 10-61...
Page 245 [Detail]. – To delete a forwarding destination, select the destination, and then touch [Delete]. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. 10-62 VarioLink 2221/2821/3621...
Page 246: 10.20 Specifying The Self-Registered Domain Name
0 When specifying a self-registered domain name, specify the DNS set- tings. For details on specifying the DNS setting, refer to the User’s Guide [Network Scanner Operations]. After entering Administrator mode, touch [Admin. 2]. Touch [Network Set- tings], and then touch [Network Setting 1]. Touch [Basic Settings]. VarioLink 2221/2821/3621 10-63...
Page 247 Utility mode Touch [Self-Domain Name]. Type in the domain name for machine, and then touch [Enter]. 10-64 VarioLink 2221/2821/3621...
Page 248: 10.21 Specifying The Gateway Transmission Setting
For details on IP relay operations, refer to the User’s Guide [Advanced Scan Operations]. To specify the gateway transmission setting After entering Administrator mode, touch [Admin. 2]. Touch [Network Set- tings], and then touch [Network Setting 1]. Touch [Scanner Set- tings]. VarioLink 2221/2821/3621 10-65...
Page 249 Restrict: Select this setting if this machine is not to be used as a re- lay machine in IP relay operations. Note If “Allow” is selected while optional fax multi line is installed, the screen for selecting the transmission mode for a gateway transmission appears. 10-66 VarioLink 2221/2821/3621...
Page 250: Specifying Software Switch Settings (Machine Functions)
Examples of settings for “Bit Selection” (binary numbers) and “HEX Selec- tion” (hexadecimal numbers) are shown below. Decimal “Bit Selection” setting (binary “HEX Selection” setting (hexadeci- number number) mal number) 0000 0000 0000 0001 0000 0010 0000 0011 0000 0100 0000 0101 0000 0110 VarioLink 2221/2821/3621 10-67...
Page 251: To Specify A Software Switch Setting
0001 0011 0001 0100 · · · · · · · · · 1111 1100 1111 1101 1111 1110 1111 1111 To specify a software switch setting After entering Administrator mode, touch [Admin. 2]. Touch [Software SW]. 10-68 VarioLink 2221/2821/3621...
Page 252 [Enter]. To change the setting for a different mode, repeat steps 3 and 4. Touch [Enter] in each screen until the standby screen (initial screen) ap- pears. Turn the machine off, then on again. VarioLink 2221/2821/3621 10-69...
Page 253 When turning the machine off, then on again with the main power switch, wait about 10 seconds to turn the machine on after turning it off. The ma- chine may not operate correctly if it is turned on immediately after being turned off. 10-70 VarioLink 2221/2821/3621...
Page 254: Specifying Settings For The Stamp And Password Comparison (Mode 000)
Specifies whether or Does not compare p. 7-2 not to compare the Compares transmission pass- word. 1, 0 ----------------------- *Do not change these bits ---------- when specifying settings for this function. VarioLink 2221/2821/3621 10-71...
Page 255: Specifying Settings For Inserting The Recipient's Name In The Document (Mode 001)
7, 6, 5, 4, 3, ----------------------- 0001010 *Do not change these bits ---------- 2, 1 when specifying settings for this function. Specifies whether or Is not added p. 6-6 not the recipient Is added name is added to transmitted docu- ments. 10-72 VarioLink 2221/2821/3621...
Page 256: Specifying Printing Of The Memory Clear Report And The Report For A Broadcast Transmission (Mode 002)
Print individual transmis- sion is printed alto- sion reports gether in a transmission report or individually. 1, 0 ----------------------- *Do not change these bits ---------- when specifying settings for this function. VarioLink 2221/2821/3621 10-73...
Page 257: Specifying The Storage Time For Failed Transmission Documents (Mode 004)
60 minutes (1 hour) 0111 2 hours 1000 4 hours 1001 8 hours 1010 12 hours 1011 24 hours 1100 72 hours Others *Do not specify any set- tings other than those mentioned above when specifying settings for this function. 10-74 VarioLink 2221/2821/3621...
Page 258: Specifying Settings For General Subscriber Lines (Mode 006)
Calls from the available line (port 1 or 2), regard- less of the operation and registration settings. ----------------------- *Do not change this bit ---------- when specifying settings for this function. (*) Available when optional fax multi line is used. VarioLink 2221/2821/3621 10-75...
Page 259: Specifying Settings For Receiving Long Documents (Mode 007)
2, 3 and 4 with bit 1 set to “0”. • The excess is printed on a separate page if bit 1 is set to “1”. 10-76 VarioLink 2221/2821/3621...
Page 260 *Example 2: If bits 7, 6, 5, 4, 3, 2 and 1 are set to “0”, “0”, “0”, –, –, – and “1” (maximum discard length=0mm, trailing edge operation=discard) and the re- ceived image is longer than the paper, the image is printed on two pages without reducing it or discarding the trailing edge. VarioLink 2221/2821/3621 10-77...
Page 261: Specifying The Setting For Selecting Paper When Printing Received Documents (Mode 008)
Others *Do not specify any set- tings other than those mentioned above when specifying settings for this function. 2, 1, 0 ----------------------- *Do not change these bits ---------- when specifying settings for this function. 10-78 VarioLink 2221/2821/3621...
Page 262: Specifying Settings For The Confirmation Screen For Broadcast Transmissions (Mode 014)
Normally displays the setting confirmation screen, regardless of whether a broadcast transmission is being per- formed. *Do not specify this set- ting for this function. VarioLink 2221/2821/3621 10-79...
Page 263: Specifying Whether Or Not A Telephone Is Connected And Whether Or Not A Received Date Report Is Added And Its Format (Mode 016)
Specifies whether or Not attached ---------- not a received date Attached report is attached. Specifies whether Attached within the im- ---------- the received date re- port is attached out- Attached outside the im- side or inside of the image. 10-80 VarioLink 2221/2821/3621...
Page 264: Specifying Settings To Limit Dialing And Broadcast Transmissions (Mode 018)
----------------------- *Do not change these bits ---------- when specifying settings for this function. *1 Prohibited when bit 6 of software switch setting mode 477 is set so that the settings can only be specified in Administrator mode VarioLink 2221/2821/3621 10-81...
Page 265: Specifying Settings For The Image In The Results Report (Mode 023)
Is not added p. 6-10 not an image of the Is added transmitted docu- ment is added to the results report. 2, 1, 0 ----------------------- *Do not change these bits ---------- when specifying settings for this function. 10-82 VarioLink 2221/2821/3621...
Page 266: Specifying The Copy Limitation With Remote Copying (Mode 028)
0000010 2 copies copies when a re- mote copy docu- ment is received 1100011 99 copies Others *Do not specify any set- tings other than those mentioned above when specifying settings for this function. VarioLink 2221/2821/3621 10-83...
Page 267: Specifying Settings For Fax Reception Functions (Mode 030)
----------------------- 0001 *Do not change these bits ---------- when specifying settings for this function. (*) If rotation printing is specified, you can specify whether or not crosswise sorting is performed if a remote copy fax is received. 10-84 VarioLink 2221/2821/3621...
Page 268: Specifying The Setting For Tray Selection Of Received Faxes (Mode 037)
*Do not change these bits ---------- when specifying settings for this function. (*1) Available only when the optional paper feed cabinet is installed. (*2) Bits 7, 6, 5, 4 and 2 cannot all be set to “0”. VarioLink 2221/2821/3621 10-85...
Page 269: Specifying Administrator Forwarding Settings (Mode 198)
*Do not specify this set- ting for this function. 3, 2, 1, 0 ----------------------- 0000 *Do not change these bits ---------- when specifying settings for this function. (*) Bit 7 of mode 198 is enabled only when “1 (transmit)” is specified. 10-86 VarioLink 2221/2821/3621...
Page 270: Specifying Settings For Checked Receiver Transmissions (Mode 200)
1010 10 digits comparison is made with all digits of the 1011-1111 *Do not specify these set- comparison tings for this function. number, regardless of the number of digits specified with this setting.) VarioLink 2221/2821/3621 10-87...
Page 271: Specifying Settings For The Number Of Rings Until Automatic Reception (Port 2) (Mode 249)
0 0 0 0 1 0 0 0 (HEX: 08) Specifying the setting During the production of this unit, the settings in the shaded cells were se- lected. The numbers on the right side indicate the page numbers with de- scriptions for the corresponding function. 10-88 VarioLink 2221/2821/3621...
Page 272 2, 1, 0 ----------------------- *Do not change these bits ---------- when specifying settings for this function. (*) Available when optional fax multi line is used. VarioLink 2221/2821/3621 10-89...
Page 273: Blocking Calls From Callers That Are Not Specified (Mode 306)
Description Setting Description Page Refer- ence ----------------------- *Do not change this bit --------- when specifying settings for this function. Specify whether to Arrival not confirmed --------- enable a confirma- Arrival confirmed tion (POP3) before arriving at SMTP. 10-90 VarioLink 2221/2821/3621...
Page 274: Specifying Whether Transmission Source Information Is Added When Performing An Ip Relay Operation Or Forwarding Received Documents (Mode 352)
Outside of the document transmission source Inside the document information is added when a received document is for- warded. 3, 2, 1, 0 ----------------------- 0000 *Do not change these bits ---------- when specifying settings for this function. VarioLink 2221/2821/3621 10-91...
Page 275: Specifying Settings For The Information Indicated In The Report For Ip Relay Transmissions (Mode 368)
Not indicated ---------- not the results of Indicated scan transmissions are indicated in the transmission report. Specifies whether or Not indicated p. 12-6 not the results of IP Indicated relay transmissions are indicated in the reception report. 10-92 VarioLink 2221/2821/3621...
Page 276: Specifying Settings For When Copying Is Finished Using The Adf (Mode 429)
Basics screen are ation reset when copying Performs the automatic is finished using the panel reset operation ADF. 4, 3, 2, 1, 0 ----------------------- 00000 *Do not change these bits ---------- when specifying settings for this function. VarioLink 2221/2821/3621 10-93...
Page 277: Specifying Settings To Limit The Use Of Communication Modes-1 (Mode 475)
Prohibited RAW port is prohib- ited. Specifies whether or Permitted ---------- not the use of SLP is Prohibited prohibited. Specifies whether or Permitted ---------- not the use of a Prohibited Scan to FTP is pro- hibited. 10-94 VarioLink 2221/2821/3621...
Page 278: Specifying Settings To Limit The Use Of Communication Modes-2 (Mode 476)
The numbers on the right side indicate the page numbers with de- scriptions for the corresponding function. Description Setting Description Page Refer- ence Specifies whether or Permitted ---------- not the use of the Prohibited Scan to SMB opera- tion is prohibited. VarioLink 2221/2821/3621 10-95...
Page 279 Specifies whether or Permitted ---------- not the use of IP re- Prohibited lay is prohibited. Specifies whether or Permitted ---------- not the use of IP ad- Prohibited dress fax operation is prohibited. 10-96 VarioLink 2221/2821/3621...
Page 280: Specifying Settings To Limit The Use Of Communication Modes-3/ Specifying Restrictions For Registering Fax Addresses And Printing Reports And Specifying How One-Touch Dial Recipients Are Displayed (Mode 477)
Settings can also be p. 10-48 settings for register- specified by users. ing fax addresses or Settings can only be printing reports can specified in Administrator be specified by only mode. the administrator or also by the user. VarioLink 2221/2821/3621 10-97...
Page 281 6 must also be set to “1” (settings can only be specified in Admin- istrator mode). *2 If the recipient is directly specified from the Direct Input tab, the recipient is displayed, even if “1” (not displayed) is selected. 10-98 VarioLink 2221/2821/3621...
Page 282: Specifying The Deleting Method For [Del.] In Input Screens (Mode 478)
[Del.] in the cursor’s position input screens. Deletes the character to the left of the cursor 6, 5, 4, 3, 2, ----------------------- 0000000 *Do not change these bits ---------- 1, 0 when specifying settings for this function. VarioLink 2221/2821/3621 10-99...
Page 283: Specifying Settings For Limiting User Authentication To Only Scan Functions (Mode 479)
If user authentication is limited to Scan functions, touch [Account/User Auth.] in the Administrator Management 1 screen, and then select “Exter- nal Server” as the user authentication method. For details on the external server authentication settings, refer to the User’s Guide [Copy Opera- tions]. 10-100 VarioLink 2221/2821/3621...
Page 284: Specifying Settings Using Web Connection
Specifying settings using Web Connection...
Page 285: Items That Can Be Specified Using Web Connection
The registered data can also be changed or deleted. System (Administrator mode) Item Description User’s Choice 5 Specifies the output trays for received faxes. User’s Choice 6 Specifies the screen given priority. 11-2 VarioLink 2221/2821/3621...
Page 286: Fax/Scan (Administrator Mode)
Network (Administrator mode) Item Description Common TCP/IP Specifies the required settings for using this machine Setting over a network. E-Mail/In- Other Specifies other transmission settings. ternet FAX IP Relay Settings Specifies settings for IP relay transmissions. VarioLink 2221/2821/3621 11-3...
Page 287: Using Web Connection
Web Con- nection. Reminder Do not use a proxy server when accessing from Web Connection. Note If this machine has been set so that TCP/IP use is prohibited, Web Con- nection cannot be used. 11-4 VarioLink 2221/2821/3621...
Page 288: Accessing Web Connection
Example: If the IP address of the machine is 192.168.1.20 http://192.168.1.20/ Detail Below is the URL after SSL/TLS is enabled. https://[IP_address_of_the_machine]/ Redirected to “https://” even if “ht- tp://” is entered. (If “Enhance Security” is set to “ON”, SSL is forcibly en- abled.) VarioLink 2221/2821/3621 11-5...
Page 289: When Performing User Authentication
If this machine is locked, contact the administrator of this machine. For details on “Enhance Security” and specifying access locks with the software switch settings, refer to the User’s Guide [Copy Operations]. 11-6 VarioLink 2221/2821/3621...
Page 290: Page Structure
Log on to Administrator mode. Status display The statuses of this machine’s printer section and scanner section are displayed using icons. Message display If an error occurred in the machine, the status of the malfunction/error and other error information are displayed. VarioLink 2221/2821/3621 11-7...
Page 291: Logging On To Administrator Mode
0 Depending on the status of the machine, you may not be able to log on to Administrator mode. 0 When logged on to Administrator mode, if no operation is performed for 10 minutes, a timeout occurs and you will automatically be logged off from Administrator mode. 11-8 VarioLink 2221/2821/3621...
Page 292 Specifying settings using Web Connection Type in the administrator password, and then click [Log-in]. The Administrator mode page appears. To return to User mode, click [Log-out]. VarioLink 2221/2821/3621 11-9...
Page 293: Web Browser Cache
Select “Every visit to the page”, and then click [OK]. For Netscape On the “Edit” menu, click “Preferences”. In the “Category” box, click “Advanced”, then “Cache”. Under “Compare the page in the cache to the page on the network”, select “Every time I view the page”. 11-10 VarioLink 2221/2821/3621...
Page 294: One-Touch Key Registration (User Mode)
Enter the fax number of the destination. Up to 64 characters can be entered. Overseas To send the transmission overseas, select “On”. Speed Specify transmission speed. F-Code (SUB) If an F-code is used, enter the F-code. F-Code (SEP) VarioLink 2221/2821/3621 11-11...
Page 295 Specifying settings using Web Connection Item Description F-Code Password Enter the password for the F-code. (SID/PWD) Retype F-Code Password (SID/PWD) 11-12 VarioLink 2221/2821/3621...
Page 296: To Name An Index
Enter the index name, and then click [Apply]. – Up to 8 characters can be entered. The index name is displayed in the index list on the upper half of the screen. VarioLink 2221/2821/3621 11-13...
Page 297: To Register With One-Touch Registration
[Delete]. – A fax program cannot be selected, even if it clicked. Which are the one-touch registrations that are not registered? % The one-touch registrations that are not registered are indicated by “---”. 11-14 VarioLink 2221/2821/3621...
Page 298 For details, check with the administrator. Specify the desired settings. – For the item details, refer to page 11-11. – To change an F-code password that has already been specified, touch [Change Password]. Click [Apply]. The one-touch registration is registered. VarioLink 2221/2821/3621 11-15...
Page 299: Registering Sub-Destinations
Click [Sub Address Registration] on the screen for entering the one- touch registration settings. Select the communication mode of the sub-destination, and then click [Next]. – Certain communication modes may not be available, depending on the machine settings. For details, check with the administrator. 11-16 VarioLink 2221/2821/3621...
Page 300 11-14. – To change an F-code password that has already been specified, touch [Change Password]. Note The destination name is displayed with the same contents as the main destination. Specify the settings for the other items. VarioLink 2221/2821/3621 11-17...
Page 301: Fax Program Registration (User Mode)
If TX Fail: Outputs only when undeliverable. Output Off: Does not output regardless of the send results. 2in1 Select whether or not to send the data using the 2in1 print function (reducing two pages to fit in a single page). 11-18 VarioLink 2221/2821/3621...
Page 302 A one-touch registration specified for an F-code confidential transmis- sion cannot be registered with a program in Web Connection. To register a one-touch registration specified for a confidential transmission, register the fax program from the control panel. VarioLink 2221/2821/3621 11-19...
Page 303: Registering Fax Programs
Only a one-touch registration for a fax program can be selected, even if a different type of one-touch registration is clicked. Which are the one-touch registrations that are not registered? % The one-touch registrations that are not registered are indicated by “---”. 11-20 VarioLink 2221/2821/3621...
Page 304 Specifying settings using Web Connection Enter each item. – For the item details, refer to page 11-18. Click [Apply]. VarioLink 2221/2821/3621 11-21...
Page 305: System (Administrator Mode)
User Setting screen, select “Off”. Specify a setting for “Activity Report E-Mail Address”. – Type in the e-mail address of the computer. The CSV file of the ac- tivity report is sent to the specified e-mail address. Click [Apply]. 11-22 VarioLink 2221/2821/3621...
Page 306: Export/Import (Administrator Mode)
To export files In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [One-Touch Key Registration], then [Export]. VarioLink 2221/2821/3621 11-23...
Page 307 Specifying settings using Web Connection Select the export format, and then click [Execute]. Click [Save]. 11-24 VarioLink 2221/2821/3621...
Page 308: To Import Files
In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [One-Touch Key Registration], then [Import]. VarioLink 2221/2821/3621 11-25...
Page 309 Specifying settings using Web Connection Click [Browse]. Select the file to be imported, and then click [Open]. 11-26 VarioLink 2221/2821/3621...
Page 310 Specifying settings using Web Connection Click [Execute]. The one-touch registered data is imported. VarioLink 2221/2821/3621 11-27...
Page 311: Line Settings (Administrator Mode)
In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [Initial Setting]. Specify the various settings, and then click [Apply]. 11-28 VarioLink 2221/2821/3621...
Page 312: Transmission Source Registration
Administrator mode” on page 11-8. Click [TSI Registration]. Enter the transmission source name, and then click [Apply]. – Up to 8 transmission source names can be registered. – Up to 40 characters can be entered. Click [OK]. VarioLink 2221/2821/3621 11-29...
Page 313: Tx Settings (Administrator Mode)
Specify whether to reset the rotation transmission after the operation is complete. 2-Sided TX Specify whether to reset the duplex transmission after the operation is complete. Original Select the position of the document binding margin for double - sided trans- Bind missions. Direction 11-30 VarioLink 2221/2821/3621...
Page 314: To Specify The Tx Settings
For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [TX Settings]. Specify each item, and then click [Apply]. – For the item details, refer to page 11-30. VarioLink 2221/2821/3621 11-31...
Page 315: Communication Mode
To specify settings for communication modes In the Administrator mode, click the [Fax/Scan] tab. Click [TX Settings], then [Com. Mode]. Select either “Enable” or “Disable” for each communication mode, and then click [Apply]. 11-32 VarioLink 2221/2821/3621...
Page 316: Rx Settings (Administrator Mode)
Password outside of the specified time. To change the password, touch [Change Pass- word], and then specify a password. Note For details on entering a password to print faxes, refer to “Printing man- ually” on page 10-40. VarioLink 2221/2821/3621 11-33...
Page 317: To Specify The Rx Settings
In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [RX Settings]. Specify each item, and then click [Apply]. 11-34 VarioLink 2221/2821/3621...
Page 318: Fax Setting (Administrator Mode)
To specify the reception function settings In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [RX Functions] under “Fax Setting”. VarioLink 2221/2821/3621 11-35...
Page 319: Password Communication
Use a communication password for password transmissions and pass- word receptions. For details, refer to “Sending a fax with a password ap- plied (“Password TX” function)” on page 6-22 and “Receiving a fax with a password applied (“Password RX” function)” on page 7-2. 11-36 VarioLink 2221/2821/3621...
Page 320: To Specify Password Communication Settings
In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [Password Communication] under “Fax Setting”. Specify the various settings, and then click [Apply]. VarioLink 2221/2821/3621 11-37...
Page 321: Rx Document (Administrator Mode)
Print&Forward: Prints the document and at the same time forwards the data to the specified destination. Forwarding Specify when “Forward” is selected in RX Doc. Settings. Click [Select Destination Forwarding Destination], select the forwarding destination address, and then click [Apply]. 11-38 VarioLink 2221/2821/3621...
Page 322: To Specify F-Code Settings
To specify F-code settings In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [RX Document], then [F-Code]. VarioLink 2221/2821/3621 11-39...
Page 323 Specifying settings using Web Connection Click an F-code cell. – If no F-code has been registered, “---” appears. Specify the various settings, and then click [Apply]. – To change an F-code password that has already been specified, touch [Change Password]. 11-40 VarioLink 2221/2821/3621...
Page 324: To Specify The Processing Of Received Documents Per Line
If software switch settings were specified to block faxes received from senders other than those specified, only the setting for “Net- work” can be specified. For details on the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 10-67. VarioLink 2221/2821/3621 11-41...
Page 325 Specifying settings using Web Connection Specify each item, and then click [Apply]. – For the item details, refer to page 11-38. 11-42 VarioLink 2221/2821/3621...
Page 326: To Specify The Processing Of Other Received Documents
For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [RX Document], then [All Other Documents]. Specify each item, and then click [Apply]. – For the item details, refer to page 11-38. VarioLink 2221/2821/3621 11-43...
Page 327: Report Output Settings (Administrator Mode)
To specify the report output settings In the Administrator mode, click the [Fax/Scan] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [Report Settings]. 11-44 VarioLink 2221/2821/3621...
Page 328 Specifying settings using Web Connection Specify each item, and then click [Apply]. – For the item details, refer to page 11-44. VarioLink 2221/2821/3621 11-45...
Page 329: Tcp/Ip (Administrator Mode)
LPD Setting[*] Select whether to enable or disable LPD (Line Printer Daemon). Note For the IP address and DNS server address, the IP address that begins with digits “0.”, “127.”, or “numbers 224 or more” cannot be specified. 11-46 VarioLink 2221/2821/3621...
Page 330: To Specify The Tcp/Ip Settings
To specify the TCP/IP settings In the Administrator mode, click the [Network] tab. – For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [Common Setting], then [TCP/IP]. VarioLink 2221/2821/3621 11-47...
Page 331 When turning the machine off, then on again with the main power switch, wait about 10 seconds to turn the machine on after turning it off. The ma- chine may not operate correctly if it is turned on immediately after being turned off. 11-48 VarioLink 2221/2821/3621...
Page 332: Mail/Internet Fax (Administrator Mode)
Select whether to permit or prohibit gateway transmissions. If this machine is to be used as a relay machine in IP relay operations, permit gateway transmissions. Detail For details on IP relay operations, refer to the User’s Guide [Advanced Scan Operations]. VarioLink 2221/2821/3621 11-49...
Page 333: To Specify Other Settings
For the procedure to log on to Administrator mode, refer to “Log- ging on to Administrator mode” on page 11-8. Click [E-Mail/Internet FAX], then [Other]. Specify each item, and then click [Apply]. – For the item details, refer to page 11-49. Click [OK]. 11-50 VarioLink 2221/2821/3621...
Page 334: Reports And Lists
Reports and lists...
Page 335: Checking The Transmission Status (Tx Report)
For details on changing report settings, refer to the User’s Guide [Copy Operations]. For details on operations using Web Connection, refer to “Specifying settings using Web Connection” on page 11-2. Printing the transmission activity report Press the [Utility/Coun- ter] key. Utility/ Counter 12-2 VarioLink 2221/2821/3621...
Page 336 Reports and lists Touch [Reports]. Touch [TX Report]. The transmission activity report is printed. VarioLink 2221/2821/3621 12-3...
Page 337: Contents Of The Report
Blank: General transmission (transmission other than those mentioned above) Port used Shows the port used for the transmission. 1: Port 1 2: Port 2 Blank: Single port Number of transmitted Shows the number of document pages that were trans- pages mitted. 12-4 VarioLink 2221/2821/3621...
Page 338 NG: Transmissions to all recipients failed. PT.DEL: Transmissions to some recipients failed. IMG NG: Communication quality of image is coarse or transmission finished in progress. User/Account Shows the name of the user or account that was authen- ticated. VarioLink 2221/2821/3621 12-5...
Page 339: Checking The Reception Status (Rx Report)
Printing the reception activity report Press the [Utility/Coun- ter] key. Utility/ Counter Touch [Reports]. Touch [RX Report]. The reception activity re- port is printed. 12-6 VarioLink 2221/2821/3621...
Page 340: Contents Of The Report
Blank: General transmission (transmission other than those mentioned above) Port used Shows the port used for the transmission. 1: Port 1 2: Port 2 Blank: Single port Number of printed pages Shows the number of pages printed. VarioLink 2221/2821/3621 12-7...
Page 341 NG: The transmission failed. IMG NG: Communication quality of image is coarse or transmission finished in progress. B. PRT: The fax is being printed. User/Account Shows the name of the user or account that was authen- ticated. 12-8 VarioLink 2221/2821/3621...
Page 342: Checking The List Of The Registered One-Touch Dial Buttons (One-Touch List)
The list of recipients registered as one-touch dial buttons can be printed. Printing the list of one-touch dial buttons Press the [Utility/Coun- ter] key. Utility/ Counter Touch [Reports]. Touch [One-Touch List]. The list of one-touch dial buttons is printed. VarioLink 2221/2821/3621 12-9...
Page 343: Contents Of The List
Shows the registered transmission mode. Any of the fol- lowing may be indicated. FAX (G3): Send to a G3 fax FAX (G3-1): Send to a G3 fax from port 1 (optional) FAX (G3-2): Send to a G3 fax from port 2 (optional) 12-10 VarioLink 2221/2821/3621...
Page 344: Checking The List Of Fax Programs (Program List)
12.4 Checking the list of fax programs (Program List) The list of program registered in one-touch buttons can be printed. Printing the fax program list Press the [Utility/Coun- ter] key. Utility/ Counter Touch [Reports]. Touch [Program List]. VarioLink 2221/2821/3621 12-11...
Page 345: Contents Of The List
Reports and lists Touch the button for the fax program that is to be printed. The fax program list is printed. Contents of the list The settings for the fax program can be viewed. 12-12 VarioLink 2221/2821/3621...
Page 346: Checking The Bulletin Board Documents (Bulletin List)
6-30, “Retrieving documents from bulletin boards (“Retrieve” function)” on page 7-3, and “Setting up a bulletin board” on page 9-27. Printing the bulletin board list Press the [Utility/Coun- ter] key. Utility/ Counter Touch [Reports]. VarioLink 2221/2821/3621 12-13...
Page 347 Reports and lists Touch [Bulletin List]. The list of bulletin boards is printed. 12-14 VarioLink 2221/2821/3621...
Page 348: Checking The Contents Of Confidential Boxes (Confidential List)
6-30, “Retrieving documents from bulletin boards (“Retrieve” function)” on page 7-3, and “Setting up a bulletin board” on page 9-27. Printing the confidential box list Press the [Utility/Coun- ter] key. Utility/ Counter Touch [Reports]. VarioLink 2221/2821/3621 12-15...
Page 349 Reports and lists Touch [Confidential List]. The list of contents of the confidential boxes is printed. 12-16 VarioLink 2221/2821/3621...
Page 350: Checking The Settings For Each Function (Setting List)
Press the [Utility/Counter] key, and then enter Administrator mode. – For details on entering Administrator mode, refer to “To display the Administrator Management screen” on page 10-15. Touch [Admin. 1]. Touch [Print Lists]. Touch [Setting List]. The settings list is print- VarioLink 2221/2821/3621 12-17...
Page 351: Contents Of The List
Reports and lists Contents of the list The list of specified settings can be viewed. The password appears as “*****”. 12-18 VarioLink 2221/2821/3621...
Page 352: Appendix
Appendix...
Page 353: Entering Text
In the keyboard that ap- peared, touch the button for the desired charac- ter. – Numbers can also be typed in with the key- pad. – To type in uppercase letters, touch [Caps]. – To cancel Caps mode, touch [Caps] again. 13-2 VarioLink 2221/2821/3621...
Page 354: List Of Available Characters
For details on the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 10-67. If the number of characters exceeds the limit allowed, the last character is replaced with the last character entered. List of available characters Alphanumeric characters / (Space) symbols VarioLink 2221/2821/3621 13-3...
Page 355: Replacing The Stamp
The spare TX maker stamp 2 is replaceable. Purchase it from your dealer or technical representative. To replace the stamp Pull the lever for the mis- feed-clearing cover, and then open the cover. Swing up the document guide. 13-4 VarioLink 2221/2821/3621...
Page 356 Appendix Remove the stamp. Install a new stamp. Align the pin on the stamp with the notch in the machine, and then insert the stamp. Return the document guide and misfeed- clearing cover to their original positions. VarioLink 2221/2821/3621 13-5...
Page 357: Glossary
(*Transmission standard) A fax transmission mode standardized by the ITU-T (International Tele- communication Union); The transmission modes are G3 and G4. G3 is currently the most frequently used mode. Local line Public telephone line supported by telephone companies 13-6 VarioLink 2221/2821/3621...
Page 358 A function that begins sending the fax at the same time that the first page mission is scanned; This function is used for faxing without filling the memory, even if the document contains many pages. Receiving The condition where the fax machine answers the call VarioLink 2221/2821/3621 13-7...
Page 359 Transmission time The time needed to send a fax; The higher the resolution or larger the pa- per, the longer the transmission takes. With a fax machine, this is called the modem’s baud rate. 13-8 VarioLink 2221/2821/3621...
Page 360: Index
Communication mode ..10-31 10-33 Gateway TX ..10-18 10-65 11-49 Confidential box list ..... 12-15 Confidential box reception ..6-27 Confidential box transmission HEX ..........10-67 ..........6-25 6-27 Confidential boxes ........ 9-32 10-12 10-42 Control panel ........1-5 VarioLink 2221/2821/3621 13-9...
Page 361 Report settings ..10-17 10-48 11-44 Restrict one-touch editing ... 10-17 Retrieve ..........7-3 One-touch ....1-10 2-19 10-12 11-14 Rotation TX .... 6-15 10-31 10-35 One-touch list ........ 12-9 RX doc. settings ......10-53 On-hook dialing ......1-10 13-10 VarioLink 2221/2821/3621...
Page 362 Transmission settings ...... 2-9 Transmission source ....10-31 Transmission source information ..6-6 Transmission source name ..10-25 Transmission standard ....5-2 Troubleshooting ....... 4-2 TSI ..........10-35 TSI registration ....10-17 11-29 TSI selection ........ 10-35 VarioLink 2221/2821/3621 13-11...
Page 363 Appendix 13-12 VarioLink 2221/2821/3621...
Page 364 Beyond the Ordinary Printing for Professionals...

This manual is also suitable for:

Variolink 2821 Variolink 3621

Oce VarioLink 2221 User Manual

Special Notice to User

Getting Started

Available Features

User's Guides

Explanation of Manual Conventions

Descriptions and Symbols of Documents and Paper

1 Before Use

2 Transmission

3 Reception

4 Troubleshooting

5 Specifications

6 Useful Transmission Functions

7 Useful Reception Functions

8 Polling

9 Registering/Specifying Settings

10 Utility Mode

11 Specifying Settings Using Web Connection

Quick Links

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Summary of Contents for Oce VarioLink 2221