User Authentication; Scan To Me Function - Sharp MX-2314N Brochure & Specs

Industry-Leading Multi-Layered Security
Designed to protect your business assets and bring you peace of mind, Sharp's industry-leading security solutions employ multiple levels of
security functions covering a broad range of network and data security needs. The MX-2314N safeguards sensitive data with powerful,
enhanced security functions that eliminate the worry of unauthorised use and guarantee greater protection for your confidential information.
Data Encryption and Overwriting
Digital copier/printers and MFPs can retain hundreds of pages of
confidential information from previous jobs on their hard disks or
internal memory. To safeguard such information from
unauthorised access, the MX-2314N automatically encrypts
document data stored on the
hard disk and in the address
book. Standard-equipped security
features also provide up to seven
automatic overwrites of data
generated for each job,
password protection of
Document Filing data, and more.
Note: Requires optional MX-EB16.
Contact a Sharp customer
representative for details on activating
these security functions.
Document Control Function
Document Control prevents unauthorised copying, scanning,
faxing, and filing of confidential documents by embedding copy
prevention data onto a document. When that data is detected,
any unauthorised attempts to copy will be cancelled or will result
in only blank-page output.
Note: Requires optional MX-EB16 and MX-FR40U. May not work for certain
types of documents or paper.
Example: Unauthorised copying
ABC
Confidential document Unauthorised attempt
with copy prevention data to make a copy

User Authentication

The MX-2314N prevents unauthorised use by requiring
passwords for machine access. This safeguarded solution can
register up to 1,000 users in three access levels as Administrator,
User, or Guest and can designate to which function user
authentication applies. The MX-2314N can, for example, be set to
allow B/W copying by all users while restricting colour copying to
designated users. And the MX-2314N works with an external
Active Directory server to extend user authentication to multiple
MFPs and a greater number of users.

Scan to Me Function

Scan to Me lets a logged-in authorised user send scanned data to
his/her own e-mail address simply by pressing the start button. This
eliminates the need to manually enter or select the address, thereby
preventing documents from being sent to the wrong address.
SECURITY
IP/MAC Address Filtering Data Security System
Copy Data
OK
Scan Data
NO!
Unknown IP or MAC
addresses will be
Data Encryption
denied access
Results in a blank page
Secure Network Access
The IP/MAC address filtering function provides highly secure
operation by restricting access to the MFPs on your office network.
Only PCs that have either their IP address or MAC (media access
control) address registered are allowed to use the MFPs.
Print Data Prevents data leak
Fax Data
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for each job is
automatically erased
once that job is
Data Erase
finished
Encrypted PDF with Password Protection
To prevent unauthorised viewing of confidential data, the
MX-2314N enables scanned PDF data to be password protected
and encrypted for transmission over the network. After
transmission, viewers can gain access to the encrypted PDF only
after re-entering the password.
Note: Direct printing of encrypted PDF files requires optional MX-EB16.
MX-2314N encrypts
the scanned data
Secure Sockets Layer
SSL (secure sockets layer) enables the encryption of data
communications to prevent data leakage through the network
when printing via IPP, browsing secure Web pages (HTTPS), or
communicating via e-mail (SMTP and POP3) or FTP (FTPS).
IPv6 and IPsec Support
The MX-2314N supports the IPv6 Internet protocol. An obligatory
part of IPv6 is IPsec (IP Security), a set of protocols for securing
Internet protocol (IP) communications. IPsec encrypts and
authenticates traffic between specified parties, giving
IPsec-compatible products an extremely high level of network security.
Data Initialisation
The MX-2314N's initialisation function allows confidential
information to be erased at the administrator's discretion via the
MFP's system setting. Initialising an MFP when it's time to replace it
prevents important resources, such as customer information and
intellectual property, from leaking out and provides considerable
peace of mind.
Attempted access from an
unknown IP or MAC
address will be denied,
preventing unauthorised
use. The MX-2314N also
supports the IEEE 802.1X
standard for port-based
network access control,
which blocks all access from
unauthorised devices.
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Requests password entry
for viewing the file
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