Page 1: Operation Guide
OPERATION GUIDE Search based on Search based on what you want to do what you want to do MAKE A COPY PRINT A DOCUMENT SCAN AN IMAGE / SAVE A JOB AND SEND AN INTERNET FAX REUSE IT LATER BEFORE USING THE MACHINE COPIER PRINTER SEND A FAX...
Page 2 MAKE A COPY Conserve Reduce copy Make a copy of this Make a copy on mistakes type of original this type of paper Add the date or Assemble output page numbers into a pamphlet Other convenient functions...
Page 3 Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper...
Page 4 Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies...
Page 5 Make a copy of this type of original Mixed colour and black & white originals Mixed-size originals Bound original such as a book (one page at a time) More original pages than can be loaded at once Bulky original (shadows appear at edges) Book or pamphlet (make facing page copies)
Page 6 Make a copy on this type of paper Envelopes and other special media Tab Paper A3 wide paper Transparency film...
Page 7 Add the date or page numbers Add the date Add the page number Add a stamp Add text...
Page 8 Assemble output into a pamphlet Create a stapled pamphlet Create a blank margin for punching Staple output Punch holes in output...
Page 9: Other Convenient Functions
Other convenient functions Functions used for specific purposes Make a copy of arranged photos Create a large poster Make a mirror-image copy Copy onto the centre of the paper Make a negative copy Convenient functions Use two machines simultaneously Give priority to a copy job Check the status of a reserved job Insert covers/inserts in copy output Copy a thin original...
Page 10 PRINT A DOCUMENT Conserve Print without a Print attractive Assemble output computer output into a pamphlet Print on this type Add text or an of paper image Other convenient functions...
Page 11 Conserve Print on both sides of the paper Print multiple pages on one side of the paper...
Page 12 Print without a computer F T P Print a file on an FTP Print a file in a network folder Print a file in a USB memory device Print a file stored in the machine...
Page 13 Print attractive output Print matching the size of the paper Print using colour settings suitable for the data Select the print mode Adjust the brightness and contrast Bring out faint text and lines...
Page 14 Assemble output into a pamphlet Create a stapled pamphlet Create a blank margin for punching Print specific pages on the front side of the paper Staple output Punch holes in output...
Page 15 Print on this type of paper Envelopes Transparency film Rotate the image 180 degrees Tab Paper Print specific pages on different paper...
Page 16 Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data...
Page 17 Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job...
Page 18 SEND A FAX Conserve Send this type of Prevent transmission to Send a clear document the wrong destination document Save trouble Security is important Other convenient functions...
Page 19 Conserve Send when the rate is lowest Send two original pages as a single page Check received data before printing Relay a transmission through a branch office...
Page 20 Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals ID card or other card...
Page 21 Prevent transmission to the wrong destination Check the destination once more before sending Check the log of previous transmissions Check the result of transmission Stamp scanned original pages...
Page 22 Send a clear document Adjust the exposure Specify the size before sending Adjust the image quality Send without shadows at the edges...
Page 23 Store frequently used settings X X X X - 6 7 8 9 X X X X - 9 8 7 4 View the transmission log X X X X - 4 5 6 7 X X X X - 5 4 3 2 X X X X - 9 9 9 9 Bound original such as a book (one page at a time)
Page 24 Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine...
Page 25 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone...
Page 26 SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear Send this type of Prevent transmission to Send a smaller image document the wrong destination file Save trouble Scan from my computer Other convenient functions...
Page 27 Send a clear image Adjust the contrast or image quality Send without shadows at the edges Adjust the resolution before sending Suppress the background of a transmitted document...
Page 28 Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals Original with background...
Page 29 Prevent transmission to the wrong destination Check the result of transmission Stamp scanned original pages Check the log of previous transmissions...
Page 30 Send a smaller file Send at low resolution Reduce an image before sending Send two original pages as a single page Compress a file before sending Send an image in black & white ID or other card...
Page 31 Store frequently used settings a a a @ a a . a a . c o b b b @ b b . b b . c View the transmission log c c c @ c c . c c . c o d d d @ d d .
Page 32 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode...
Page 33 SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important Print a batch of document files...
Page 34 Search for a file using a keyword Search for a file Search by checking the contents of files...
Page 35 Organize my files Delete a file Periodically delete files Delete all files Change the folder...
Page 36 MAINTAIN THE MACHINE Clean the Replace a toner Replace the Replace the machine cartridge staple cartridge stamp cartridge Replace the Dispose of punch waste toner box waste...
Page 37 Clean the machine Clean the document glass and automatic document feeder Clean the original feed roller Clean the laser unit Clean the main charger of the photoconductive drum Clean the bypass feed roller...
Page 38 ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
Page 39 HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. Return to top page button If an operation does not proceed as expected, click this button to start over again. Back one page button Displays the previous page.
Page 40: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to read the Operation Guide"...
Page 41 • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 42: Table Of Contents
• DISCARDING PUNCH WASTE ... . 1-44 SHARP OSA ......1-46 •...
Page 43 MAINTENANCE REGULAR MAINTENANCE ....1-49 • CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . 1-49 • CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM .
Page 44: Part Names And Functions
BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1)-a (1)-a Document cover* Place an original on the document glass and close the document cover before copying starts. (1)-b Automatic document feeder* This automatically feeds and scans multiple originals.
Page 45 USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable. Tray 1 This holds paper. ☞ TRAY SETTINGS FOR TRAY 1 TO 4 Tray 2 (when a paper drawer is installed)* This holds paper.
Page 46: Interior
INTERIOR (18) (12) Toner cartridges These contain toner for printing. When the toner runs out in a cartridge, the cartridge of the colour that ran out must be replaced. ☞ REPLACING THE TONER CARTRIDGES (13) Fusing unit Heat is applied here to fuse the transferred image onto the paper.
Page 47: Automatic Document Feeder And Document Glass
AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Automatic document feeder Document glass Paper feed roller This roller rotates to automatically feed the original. Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. Original guides These help ensure that the original is scanned correctly.
Page 48: Side And Back
SIDE AND BACK USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. USB connector (B type ) Supports USB 2.0 (Hi-Speed). A computer can be connected to this connector to use the machine as a printer.
Page 49: Operation Panel
OPERATION PANEL Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.
Page 50 (10) [COLOUR START] key Press this key to copy or scan an original in colour. This key cannot be used for fax or Internet fax. (11) [BLACK & WHITE START] key Press this key to copy or scan an original in black and white.
Page 51: Touch Panel
TOUCH PANEL This section explains how to use the touch panel. • To enter text, see "ENTERING TEXT" (page 1-67). • For information on the screens and procedures for using the system settings, see (page 7-4) in "7. SYSTEM SETTINGS". Using the touch panel Example 1 DOCUMENT...
Page 52 Example 4 Colour Mode Full Colour Plain Exposure Auto Copy Ratio Original Paper Select 100% Auto Auto Plain When at least one special mode is selected, the key appears in the base screen. Example 5 Original Size Input Cancel (25 432) (25 297) Touch a numeric value display key to directly enter a value with the numeric keys.
Page 53: Status Display
STATUS DISPLAY When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below. Copies in progress from tray 1. Ready to scan for next copy job. Colour Mode Full Colour Exposure...
Page 54: System Bar
SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. Colour Mode Full Colour Exposure Auto Copy Ratio 100% Tray1 Job status display The job in progress or reserved are indicated by icons. The icons are as follows.
Page 55 This appears when the data security kit is being used. The icon appears when the machine is communicating with an external application. Brightness adjustment key Touch this key to adjust the brightness of the touch panel. When touched, the following screen appears next to the key.
Page 56: Turning The Power On And Off
TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is at the lower left after the front cover is opened. The other power switch is the [POWER] key ( Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
Page 57: Energy Save Functions
ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
Page 58: User Authentication
USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 59 User Authentication When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user number is entered.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
Page 60: Authentication By Login Name / Password
AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. The LDAP certification requires the hard disk drive. When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) User Authentication...
Page 61 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally • When an LDAP server has been stored, [Auth to:] can be changed. • If you are logging in using a user selection key... The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the authentication server when you select your login name.
Page 62 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally (Different items will appear in the screen when LDAP authentication is used.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
Page 63: Home Screen
Touch to go to your my menu screen. Key names and images can be changed. Application Keys* It is possible to display a combined total of eight Sharp OSA application shortcuts and my menu shortcuts. * This function requires the hard disk drive.
Page 64: Remote Operation Of The Machine
REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine. Your computer Operate the Operate the...
Page 65: Items Recorded In The Job Log
ITEMS RECORDED IN THE JOB LOG This function requires the hard disk drive. The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.
Page 66 Item name Main items Number of Reserved Sets Number of Completed Sets Number of Reserved Pages Number of Completed Pages Result Error Cause Print Job Related Item Output Staple Staple Count Punch Count Printer Tone Image Send Related Direct Address Item Sender Name Sender Address...
Page 67 Detailed Items Original Size Original Type Paper Size Paper Type Paper Property: Disable Duplex Paper Property: Fixed Paper Side Paper Property: Disable Staple Paper Property: Disable Punch Duplex Setup Resolution Machine Item Model Name Unit Serial Number Name Machine Location *In some environments this is not recorded.
Page 68: Loading Paper
LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Tray 1 Tray 2* Tray 3*...
Page 69: Useable Paper
Plain paper that can be used • SHARP standard plain paper (80 g/m • Pain paper other than SHARP standard paper (60 g/m Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.
Page 70 • The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.
Page 71: Tray Settings For Tray 1 To 4
TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size A5R to A3 (5-1/2" x 8-1/2"R to 11" x 17") can be loaded in trays 1 to 4. BEFORE USING THE MACHINE Pull out the paper tray.
Page 72 If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings" in the system settings. If these settings are not configured correctly, automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper, or a misfeed may occur. Do not place heavy objects on the tray or press down on the tray.
Page 73: Loading Paper In The Bypass Tray
LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Do not place heavy objects on the bypass tray or press down on the tray.
Page 74: Important Points When Using The Bypass Tray
IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
Page 75: Loading Envelopes
Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. Important points when using envelopes •...
Page 76: Originals
ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Standard sizes...
Page 77 Indicator line • Originals of different sizes can be placed together in the automatic document feeder. In this case, select "Mixed Size Original" in the special modes of the mode you are using. • Before inserting originals into the document feeder tray, be sure to remove any staples or paper clips. •...
Page 78: Placing The Original On The Document Glass
PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes Maximum original size Standard sizes A3: 297 mm (height) x 420 mm (width) 11" (height) x 17" (width) Non-standard sizes 297 mm (height) x 432 mm (width) 11-5/8"...
Page 79 Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. Caution • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it. • Take care that your fingers are not pinched when closing the automatic document feeder. The automatic document feeder cannot be closed correctly in this state.
Page 80: Peripheral Devices
PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality.
Page 81 Product name External account module MX-AMX3 Sharpdesk 1 licence kit MX-USX1 Sharpdesk 5 licence kit MX-USX5 Sharpdesk 10 licence kit MX-US10 Sharpdesk 50 licence kit MX-US50 Sharpdesk 100 licence kit MX-USA0 Stamp unit AR-SU1 Hard disk expansion kit MX-HD10 Some options may not be available in some countries and regions. Product number This is required to use an external account application on the machine.
Page 82: Finisher
FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. An optional hole punching unit can also be installed to punch holes in output. PART NAMES The following parts can be accessed when the finisher is open.
Page 83: Finisher Maintenance
FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge BEFORE USING THE MACHINE Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops.
Page 84 Make a test print or copy in staple sort mode to verify that stapling takes place correctly. BEFORE USING THE MACHINE Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
Page 85: Punch Module
PUNCH MODULE A punch module can be installed to punch holes in output. To install a punch module, a finisher is required. DISCARDING PUNCH WASTE Punch waste from punched holes is collected in the punch waste box. Follow the steps below to discard the punch waste. Finisher BEFORE USING THE MACHINE Open the cover.
Page 86 BEFORE USING THE MACHINE Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. Close the cover. 1-45 Contents...
Page 87: Sharp Osa
Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application.
Page 88: External Account Module (Mx-Amx3)
The two modes for using an external account application operate as explained below. External authentication mode When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen.
Page 89 OFF" (page 1-15). External count mode When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed.
Page 90: Regular Maintenance
MAINTENANCE This section explains how to clean the machine and replace the toner cartridges and the waste toner box. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
Page 91 BEFORE USING THE MACHINE Open the automatic document feeder and remove the glass cleaner. Clean the document scanning area on the document glass with the glass cleaner. Replace the glass cleaner. 1-50 Contents...
Page 92: Cleaning The Main Charger Of The Photoconductive Drum
CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or coloured lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger that charges the drum. BEFORE USING THE MACHINE Open the front cover.
Page 93 Boss Main charger Remove the charger cleaner The charger cleaner is attached to the front cover of the machine. (1) Unfasten it from the claw by pressing the right side of the charger cleaner. (2) Place it in the front spread across the top of the claw.
Page 94 Boss • If this does not solve the problem, pull the knob out and push it back in 3 more times. • When pulling and pushing the knob to clean the charger, pull and push the knob slowly from one end to the other. Replace the charger cleaner in its original position.
Page 95: Cleaning The Pt Charger Of The Primary Transfer Belt
CLEANING THE PT CHARGER OF THE PRIMARY TRANSFER BELT If black lines or coloured lines appear even after you have cleaned the document glass, automatic document feeder and the main charger, use the PT charger cleaner to clean the PT charger. BEFORE USING THE MACHINE Open the front cover.
Page 96 BEFORE USING THE MACHINE Mount the waste toner box. Insert it in a direction slanting from the top towards the bottom. (A direction opposite to that at the time of mounting it.) Push the waste toner box in till the innermost point.
Page 97: Cleaning The Bypass Feed Roller
BEFORE USING THE MACHINE CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent. CLEANING THE ORIGINAL FEED ROLLER If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent.
Page 98: Cleaning The Laser Unit
CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patterns (coloured lines) may form in the printed image. Identifying lines (coloured lines) caused by a dirty laser unit • Coloured lines always appear in the same place. (The lines are never black.) •...
Page 99 Put the removed cleaner back on the inner cover. After replacing the cleaner, be sure to close the inner cover. BEFORE USING THE MACHINE Open the inner cover and take out a replacement cleaner. Replacement cleaners are stored on the inner cover. Grasp the end of the cleaner and pull it out of the cover.
Page 100 Holes to be cleaned BEFORE USING THE MACHINE Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. Be sure to point the cleaner down. Labels similar to (A) are attached to areas that require cleaning.
Page 101 Boss BEFORE USING THE MACHINE Replace the cleaning tool. (1) Rotate the cleaning instrument after putting it on the boss and hook its edge (the side where the cleaner is fixed) to the claw on the left side. (2) Place the right-hand side of the cleaning instrument on the front side, spread across the top of the claw.
Page 102: Replacing The Toner Cartridges
REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy. Ready to scan for copy. If you continue to use the machine without replacing the cartridge, the following message will appear when the toner runs out.
Page 103 Example: Replacing the yellow toner cartridge A toner cartridge of a different colour cannot be installed. Be sure to install a toner cartridge of the same colour. BEFORE USING THE MACHINE Open the front cover. Locations of colour toner cartridges (A): Yellow (B): Magenta (C): Cyan (D): Black...
Page 104 • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
Page 105: Replacing The Waste Toner Box
REPLACING THE WASTE TONER BOX The waste toner box collects excess toner that is produced during printing. When the waste toner box becomes full, "Replace used toner container." will appear. Follow the procedure below to replace the waste toner box. BEFORE USING THE MACHINE Open the front cover.
Page 106 • Do not point the holes down as used toner will spill out. • Do not discard the removed waste toner box. Store it in a plastic bag. The person in charge shall collect it for maintenance. Caution • Do not throw the waste toner box into a fire. Toner may fly and cause burns. •...
Page 107: Replacing The Stamp Cartridge
REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become faint, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in package) AR-SV1 BEFORE USING THE MACHINE Open the document feeder tray Remove the stamp cartridge while pushing it downwards Install a new stamp cartridge.
Page 108: Entering Text
ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS This changes the text entry screen from the lower case screen to the upper case screen. The upper case Caps screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters.
Page 109 Shows explanations of each key. Help Use this to enter a previously stored text string such as ".com". .com .net .org Text strings are stored in the system settings. ☞ .biz .info http: 7. SYSTEM SETTINGS Touch this key to return to the previous setting screen without entering text. Cancel Touch this key to enter the text that currently appears and return to the previous setting screen.
Page 110 CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. BEFORE USING THE MACHINE AS A COPIER BASE SCREEN OF COPY MODE ....2-3 COPYING SEQUENCE .
Page 111: Convenient Copy Functions
COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) ....2-81 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) ......2-84 •...
Page 112: Before Using The Machine As Acopier
BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected.
Page 113 Paper select display This shows the size of paper loaded in each tray. For the bypass tray, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by .
Page 114 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
Page 115: Copying Sequence
COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Colour Mode Full Colour Plain...
Page 116: Output Settings
Output Offset Tray Offset Sort Staple Saddle Sort Stitch Group Special Modes Dual Page Margin Shift Erase Pamphlet Copy Build Transparency Covers/Inserts Multi Shot Inserts Book Copy Tab Copy Card Shot Number of copies (sets) setting Plain Start scanning the original(s) and making copies. Press the [COLOUR START] key or the [BLACK &...
Page 117 • When one or more special modes are selected, the list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞ Checking what special modes are selected • To store a copy job using the document filing function, select copy settings and then touch the [File] key or the [Quick File] key.
Page 118: Originals
ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Original] key, the size of the placed original is automatically detected. The machine automatically detects the original size when an original is placed and displays the size in the [Original] key in the base screen. Example of base screen The original size is displayed.
Page 119 Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown in the illustration. If the original is not oriented correctly and a function such as stapling is selected, the staple positions may not be correct.
Page 120: Paper Trays
PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Colour Mode Full Colour Exposure...
Page 121: Basic Procedure For Making Copies
BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Indicator line Colour Mode Full Colour...
Page 122 Plain • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [COLOUR START] key or the [BLACK & WHITE START] key. Even if a colour mode is selected, copying will take place in black and white if the [BLACK &...
Page 123: Making A Copy Using The Document Glass
MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
Page 124 Plain • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [COLOUR START] key or the [BLACK & WHITE START] key. Normally copying will start.
Page 125: Automatic 2-Sided Copying
AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Copying onto both sides of a sheet saves paper. Indicator line Colour Mode Full Colour Exposure Auto Copy Ratio Original Paper Select 100% Auto...
Page 126 Colour Mode Full Colour Exposure Auto Copy Ratio Original Paper Select 100% Auto Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually. Plain •...
Page 127: Automatic 2-Sided Copying Using The Document Glass
AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size. Colour Mode Full Colour Exposure...
Page 128 2-Sided Copy • When the document cover is installed, the [2-Sided to 2-Sided] key and the [2-Sided to 1-Sided] key is not displayed. • The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass. Colour Mode Full Colour Exposure...
Page 129 Remove the original and place the next original, and then press the [COLOUR START] key or the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. For the second original and following originals, use the same [START] key as you did for the first original. Place next original.
Page 130: Copy Colour Modes
COPY COLOUR MODES The colour mode of the [COLOUR START] key is normally set to [Full Colour] so that copying takes place in full colour mode when the [COLOUR START] key is pressed. If colour originals are mixed together with black & white originals, set the colour mode to [Auto] to have the colour mode change appropriately for each original.
Page 131 Selecting single colour copying When [Single Colour] is selected for the colour mode, the following screen appears. Touch the desired colour and touch the [OK] key. Selecting 2 colour copying When [2 Colour] is selected for the colour mode, the following screen appears. Touch the desired colour and touch the [OK] key.
Page 132: Changing The Exposure And Original Image Type
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
Page 133 Exposure Auto Manual Original Image Type Text Prtd.Photo Printed Photo Light Original Colour Tone Copy of Copy Enhancement • Guidelines for the exposure level when [Text] is selected: 1 to 2: Dark originals such as a newspaper Normal density originals 4 to 5: Originals written in pencil or light coloured text •...
Page 134: Reduction/Enlargement/Zoom
REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
Page 135: Manually Selecting The Ratio (Preset Ratios/Zoom)
MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement ratios or five (four) preset reduction ratios (maximum 400%, minimum 25%). In addition, the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%. Copy Ratio Zoom 100%...
Page 136 Copy Ratio Zoom 100% Auto Image XY Zoom When the automatic document feeder is used, the selectable ratio ranges from 25% to 200%. To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key. System Settings (Administrator): Add or Change Extra Preset Ratios Two enlargement preset ratios (101% to 400%) and two reduction preset ratios (25% to 99%) can be added.
Page 137: Enlarging/Reducing The Length And Width Separately (Xy Zoom)
ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
Page 138: Original Sizes
ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. Touch the [Original] key in the base screen of copy mode and then follow the steps below. Specifying an AB original size Original Auto...
Page 139: Storing Frequently Used Original Sizes
Original Size Input You can also touch the STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original sizes (editing/clearing) Up to 12 special original sizes can be stored.
Page 140 Original Custom Size X254 Y210 Recall If you wish to edit or clear a previously stored key... Touch the key that you want to edit or clear. The following screen will appear. • To edit the key, touch the [Amend] key and go to the next step. •...
Page 141 Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. Original Auto Manual 216x343 216x340 Size Input Custom Size (2) (1) Original Custom Size X254 Y210 Recall To cancel the operation...
Page 142: Output
OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, staple sort, and punch. All explanations of the settings below assume that a finisher and punch module are installed.
Page 143 The above screen shows the keys that appear when a finisher and punch module are installed. The keys that appear will vary depending on what peripheral devices are installed. In addition, it may not be possible to select some keys depending what peripheral devices are installed. If your screen is different from the screen of previous page, see the screens that follow.
Page 144: Output Modes
OUTPUT MODES This section explains the output modes. Sort mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets Originals Set the number of copies (5). Output Touch the [Output] key. Touch the [Sort] key. Sort Press the [COLOUR START] key or the [BLACK &...
Page 145 Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see 2-37).
Page 146 Punch function If an optional punch module is installed, holes can be punched in output. Paper size that can be punched is B5R to A3 (7-1/4" x 10-1/2"R to 11" x 17"). However, A3W (12" x 18") sized paper and special media such as transparency film and tab paper cannot be used. [Examples] Original placement orientation (for the staple sort and punch functions) When using the staple sort function or the punch function, the original must be placed as shown below to enable stapling...
Page 147: Making Copies Using The Bypass Tray
MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, tab paper, and other special media. For detailed information on paper that can be loaded in the bypass tray, see (page 1-27) in "1.
Page 148: Set The Paper Size
Paper Select Paper Tray Plain 2. A4R Plain Plain Plain Paper Select Bypass Tray Type/Size Setting Select the paper type. Plain Pre-Printed Recycled Pre-Punched Colour Thin Paper Heavy Paper 1 Heavy Paper 2 Transparency Envelope Glossy Paper Heavy Paper 1: 106 - 209 g/m (28 lbs.bond, -110 lbs.index) Heavy Paper 2: 210 - 256 g/m (110 - 140 lbs.index)
Page 149 Paper Select Paper Tray Plain 2. A4R Plain 3. B4 Plain 4. A3 Plain Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. •...
Page 150: Special Modes
SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the mode settings, touch the [OK] key in the special modes menu screen to complete the settings and return to the base screen of copy mode.
Page 151 Special modes menu (2nd screen) [Stamp] key ☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-84) [Image Edit] key ☞ [Image Edit] KEY (page 2-104) [Colour Adjustments] key ☞ [Colour Adjustments] KEY (page 2-117) [File] key This saves a job in a folder of the document filing function.
Page 152 [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Special Modes Margin Shift (A) Enter the selected special mode settings and return to the base screen of copy mode. (B) Enter the selected special mode settings and return to the special modes menu screen.
Page 153: Adding Margins (Margin Shift)
ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be bound at the left edge with a string Margin shift positions Left edge...
Page 154 Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 155: Erasing Peripheral Shadows (Erase)
ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Shadows appear here Erase modes Edge Erase Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
Page 156 Special Modes Erase Edge Centre Edge+Centre Erase Erase Erase Side Erase Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key.
Page 157: Copying Each Facing Page Of Abound Document (Dual
COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document Book or bound document Colour Mode...
Page 158 Special Modes Margin Shift Erase Pamphlet Copy Build Transparency Covers/Inserts Inserts Book Copy Tab Copy Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 159: Making Copies In Pamphlet Format (Pamphlet Copy)
MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centreline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 160 Special Modes Pamphlet Copy Original Left 1-Sided 2-Sided Binding Binding Pamphlet Copy Cover Setting Paper Tray Bypass Tray Plain If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. To cancel cover settings... Touch the [Cancel] key.
Page 161 Special Modes Pamphlet Copy Original Left 1-Sided 2-Sided Binding Binding Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 162: Copying A Large Number Of Originals At Once (Job Build)
COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) This function requires the automatic document feeder to be installed. When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time.
Page 163 Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [COLOUR START] key or the [BLACK &...
Page 164 Changing the copy settings for each set of originals The copy settings (Exposure, Paper Select, and Copy Ratio only) can be changed for each set of originals. Perform the step below before pressing the [Start] key to scan the originals in step 4 above. Place next original and press [Start].
Page 165: Using Two Machines To Make A Large Number Of Copies (Tandem Copy)
USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) This function requires the hard disk drive. This function requires the hard disk expansion kit to be installed. Two machines connected to the same network can be used to run a large copy job in parallel. Each machine prints half of the copies, reducing the time required to complete the job.
Page 166 If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 167 COPIER In this situation... If a machine runs out of paper If either the master machine or the slave machine run out of paper, the machine that ran out of paper will hold the job while the machine that still has paper continues the job. When paper is added to the machine that ran out, the job resumes. When user authentication is enabled User authentication is enabled in the master machine: tandem copying is possible.
Page 168: Using A Different Paper Type For Covers (Covers/Inserts)
USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) This function requires the automatic document feeder. A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the automatic document feeder is used. A different type of paper can also be automatically added as an insert at specified pages.
Page 169: Inserting Covers In Copies (Cover Settings)
INSERTING COVERS IN COPIES (Cover Settings) This function requires the automatic document feeder. A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy job. This is useful for arranging documents in an attractive format and for using a different type of paper as a cover on an estimate sheet or similar document.
Page 170 Covers/Inserts Front Cover Setting Paper Tray Bypass Tray Plain If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. If not copied on, tab paper can be inserted. To cancel cover settings... Touch the [Cancel] key. Special Modes Covers/Inserts Cover Setting...
Page 171 Special Modes Covers/Inserts Cover Setting Insertion Front Cover Type A Insertion Back Cover Type B Tray Settings Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying of the originals in the document feeder tray begins. To cancel scanning and copying... Press the [STOP] key ( •...
Page 172: Inserting Insert Sheets In Copies (Insert Settings)
INSERTING INSERT SHEETS IN COPIES (Insert Settings) This function requires the automatic document feeder. You can have different paper automatically inserted as inserts at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separately for each. Covers can be used in combination with inserts.
Page 173 Covers/Inserts Insertion Type A Settings Paper Tray Bypass Tray Plain If both sides of the insert will be copied on, label sheets, transparency film, and tab paper cannot be used. If not copied on, tab paper can be inserted. Special Modes Covers/Inserts Cover Setting Insertion...
Page 174 Special Modes Covers/Inserts Cover Setting Insertion Front Type A Cover Insertion Back Cover Type B Tray Settings Covers/Inserts Insertion Settings Insertion Page Insertion Insertion Type A Type B Bypass Tray 1 Tray Plain Plain If both sides of the insert will be copied on, label sheets, transparency film, and tab paper cannot be used. If not copied on, tab paper can be inserted.
Page 175: Changing Cover/Insert Settings
Special Modes Covers/Inserts Cover Setting Insertion Front Type A Cover Insertion Back Cover Type B Tray Settings Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying of the originals in the document feeder tray begins. To cancel scanning and copying... Press the [STOP] key ( •...
Page 176: Changing Cover/Insert Settings
CHANGING COVER/INSERT SETTINGS (Page Layout) This function requires the automatic document feeder. Cover settings and insert settings can be combined. This section explains how to check completed cover and insert insertion page settings, and change or delete insertion pages. Changing insert A from page 4 to page 5 4th page, insert A 7th page, insert B 9th page, insert B...
Page 177 Example: Touch insert A at page 4 Covers/Inserts Page Layout Insertion Insertion Insertion Type A Type B Type B Icons : Copy on front side only : Copy on reverse side only : 2-sided copy : Do not copy For inserts, the insertion page also appears. * represents a page number.
Page 178 Covers/Inserts Insertion Amend Insertion Page Insertion Insertion Type A Type B Bypass Tray 1 Tray Plain Plain Special Modes Covers/Inserts Cover Setting Insertion Front Cover Type A Insertion Back Cover Type B Tray Settings Change the settings for insert type A/B. The settings are changed in the same way as they are initially configured.
Page 179: Adding Inserts When Copying On Transparency Film
ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 180 Special Modes Transparency Inserts Paper Tray Print on Insert Sheets Tray1 Plain Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( • The number of copies cannot be selected in this mode. •...
Page 181: Copying Multiple Originals Onto One Sheet (Multi Shot)
COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document.
Page 182 (3) (2) Special Modes Multi Shot 2in1 4in1 Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 183: Copying A Pamphlet (Book Copy)
COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the centre to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 184 Special Modes Book Copy Left Right Binding Binding Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings (administrator). Book Copy Cover Setting Paper Tray Bypass Tray Plain If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. To cancel cover settings...
Page 185: Document Glass
Special Modes Book Copy Left Right Binding Binding Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first original. Scanning begins. Scan the remaining original pages in the following order: Opened inside of front cover and 1st page Opened 2nd and 3rd page ·...
Page 186 Place next original. Press [Start]. When finished, press [Read-End]. To cancel scanning and copying... Press the [STOP] key ( • Four original pages will be copied onto each sheet of paper. Blank pages will be automatically added at the end if the total number of original pages is not a multiple of four.
Page 187: Copying Captions Onto Tab Paper (Tab Copy)
COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. Tab copy is possible from the bypass tray. Prepare originals that match the tab positions. RELATION BETWEEN THE ORIGINALS AND THE TAB PAPER Tab copying with a left binding Originals...
Page 188 Tab copying with a right binding Originals Originals Final image Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Tab Copy] key.
Page 189 The width of the tab paper can be as wide as A4 width (210 mm) plus 20 mm (or 8-1/2" x 11" paper (8-1/2") plus 5/8"). Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original.
Page 190: Copying Both Sides Of A Card On One Sheet Of Paper (Card Shot)
COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Originals Front Back...
Page 191 Special Modes Card Shot (25~210) (25~210) Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the front side of the card. To cancel scanning... Press the [STOP] key ( Turn the card over and press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the reverse side of the card.
Page 192 • The original must be placed on the document glass. • Copying is only possible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot... Touch the [Cancel] key in the screen of step 4.
Page 193: Printing The Date And A Stamp On Copies (Stamp)
PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. In addition, specific text can be added to a copy as a watermark. (Watermark)* Six printing positions are available: top left, top centre, top right, bottom left, bottom centre, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
Page 194: General Procedure For Using Stamp
GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
Page 195: Select Stamp
Special Modes Stamp Date Stamp Page Text Numbering Watermark Special Modes Stamp Date Stamp Page Text Numbering Watermark Special Modes Stamp 2-Sided Original Type Original Orientation Print on Covers/Inserts when Copying on Covers/Inserts • When copying on covers/inserts is not selected, printing will not take place even if a checkmark appears. •...
Page 196 Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 197: Adding The Date To Copies (Date)
ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, colour, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. Touch the [Date] key in the stamp selection screen.
Page 198 Stamp Date YYYY/MM/DD Print Colour Bk(Black) MM/DD/YYYY DD/MM/YYYY 04/APR/2010 MM DD, YYYY Date Change • If you select a date that does not exist (such as Feb. 30), the [OK] key will be greyed out to prevent entry. • Changing the date here will not change the date that is set in the machine using "Clock" in the system settings. Stamp Date YYYY/MM/DD...
Page 199: Stamping Copies (Stamp)
STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, colour, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL"...
Page 200 Stamp Stamp CONFIDENTIAL PRIORITY Print Colour FOR YOUR INFO. DO NOT COPY URGENT DRAFT PRELIMINARY FINAL IMPORTANT COPY TOP SECRET PLEASE REPLY • If you selected a colour other than [Bk (Black)], press the [COLOUR START] key. Pressing the [BLACK & WHITE START] key will print the stamp in black and white.
Page 201: Printing Page Numbers On Copies
PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, colour, format, and page number can be selected for page numbering. Printing the page number at the bottom centre of the paper. Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp...
Page 202 Stamp Page Numbering Print Colour Page Numbering Format Bk(Black) 1,2,3.. (1),(2),(3).. Total Page -1-,-2-,-3-.. P.1,P.2,P.3.. <1>,<2>,<3>.. 1/5,2/5,3/5.. • If you selected a colour other than [Bk (Black)], press the [COLOUR START] key. Pressing the [BLACK & WHITE START] key will print the page numbers in black and white. •...
Page 203 Stamp Page Number Auto Manual First Number Last Number Auto Printing Starts from Page Stamp Covers/Inserts Counting Count Front Cover Count Inserts Count Back Cover • When the checkboxes are selected counted as one page in the case of 1-sided copying, or two pages in the case of 2-sided copying. However, when the body sheets are 1-sided copies and the inserted sheets are 2-sided copies, each body sheet is counted as one page and each inserted sheet is counted as two pages.
Page 204 • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy or book copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
Page 205: Printing Text On Copies (Text)
PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2010 Planning Meeting" in the top left corner of the paper Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp...
Page 206 Stamp Text AAA AAA Print Colour Pre-Set Bk(Black) Recall Store/Delete Direct Entry • If you selected a colour other than [Bk (Black)], press the [COLOUR START] key. Pressing the [BLACK & WHITE START] key will print the page numbers in black and white. •...
Page 207 Storing, editing, and deleting text strings Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING Stamp Text Pre-Set Recall Store/Delete Stamp Text Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.04 DDD DDD No.05 No.06...
Page 208 Stamp Stamp Text Text Store/Delete Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.04 No.05 No.06 No.07 No.08 No.09 No.10 Touch the [Back] key. You will return to the screen of step 2. Back To copy using a stored text string, continue from step 2 of "PRINTING TEXT ON COPIES 2-99 COPIER...
Page 209: Checking The Stamp Layout (Layout)
CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Special Modes Special Modes Stamp Date Page Text Numbering Watermark The [Layout] key can only be touched when stamp items have been selected. Stamp Layout AAA AAA...
Page 210 Stamp Move Select the location to move the selected item. If you wish to swap the position of the selected stamp item with the position of another stamp item, temporarily move either one of the items to an unoccupied position and then switch the print positions. Stamp Move Select the location to move the selected item.
Page 211: Adding A Watermark To A Copy (Watermark)
ADDING A WATERMARK TO A COPY (Watermark) This function requires the hard disk drive. When making a copy, specific text can be added to the copy as a watermark. The colour, density, angle, and pages (first page only or all pages) can be selected for a watermark. The watermark is printed at the centre of the paper. Printing "CONFIDENTIAL"...
Page 212 Stamp Watermark CONFIDENTIAL PRIORITY Print Colour FOR YOUR INFO. DO NOT COPY URGENT DRAFT (+90 PRELIMINARY FINAL IMPORTANT COPY TOP SECRET PLEASE REPLY • If you selected a colour other than [Bk (Black)], press the [COLOUR START] key. Pressing the [BLACK & WHITE START] key will print the stamp in black and white.
Page 213: [Image Edit] Key
[Image Edit] KEY When the [Image Edit] key is touched in the 2nd special modes menu screen, the image edit menu screen opens. Image edit menu screen Special Modes Stamp Image Edit File Quick File Mixed Size Original Original Count [Photo Repeat] key ☞...
Page 214: Repeating Photos On A Copy (Photo Repeat)
REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2"...
Page 215 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key. ☞ [Image Edit] KEY (page 2-104) Image Edit Photo Repeat Original Size Repeat Type A4/8½x11...
Page 216: Creating A Large Poster (Multi
CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (A4 (8-1/2" x 11") size) Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
Page 217 Ready to scan for copy. Copies will be delivered in 2 parts. Image Edit Border Print Multi-Page Enlargement Enlargement Size Original Size (A Size) A0x2 Enlargement size Original size A3, A4, A5 A3, A4, A5 A3, A4 A0 x 2* B4, B5 B4, B5 B4, B5...
Page 218 Image Edit Border Print Multi-Page Enlargement Enlargement Size Original Size (A Size) A0x2 Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 219: Reversing The Image (Mirror Image)
REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 220: Copying A3 (11" X 17") Originals With No Edge Cut-Off (A3 (11" X 17") Full Bleed)
COPYING A3 (11" x 17") ORIGINALS WITH NO EDGE CUT-OFF (A3 (11" x 17") Full Bleed) This feature lets you copy an entire A3 (11" x 17") size original at full size with no image cut-off at the edges. A3W (12" x 18") size paper is used, which is slightly larger than A3 (11" x 17") size. A3 (11"...
Page 221 Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.) To cancel scanning and copying...
Page 222: Copying In The Centre Of The Paper (Centring)
COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to centre the copied image on the paper. This lets you place the image in the centre of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 223 • The image can be reduced when using the centring function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centring... Touch the [Centring] key in the screen of step 3 so that it is not highlighted. 2-114 COPIER Contents...
Page 224: Reversing White And Black In Acopy (B/W Reverse)
REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption.
Page 225 • When this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "Text". • This function is not available in some countries and regions. To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 3 so that it is not highlighted. 2-116 COPIER Contents...
Page 226: [Colour Adjustments] Key
[Colour Adjustments] KEY When the [Colour Adjustments] key is touched in the 2nd special modes menu screen, the colour adjustments menu screen opens. Colour adjustments menu screen Special Modes Stamp Image Edit File Quick File Mixed Size Original Original Count [RGB Adjust] key ☞...
Page 227: Adjusting Red/Green/Blue In Copies (Rgb Adjust)
ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three colour components R (red), G (green), or B (blue). Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 228: Adjusting The Sharpness Of An Image (Sharpness)
Touch the [Cancel] key in the screen of step 3. Soft Sharp Adjust the image. (1) Touch the [Soft] key or the [Sharp] key. (2) Touch the [OK] key. Cancel You will return to the special modes screen. Touch the [OK] key to return to the base screen of copy mode.
Page 229: Whitening Faint Colours In Copies (Suppress Background)
WHITENING FAINT COLOURS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key.
Page 230 Press the [COLOUR START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [COLOUR START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 231: Adjusting The Colour (Colour Balance)
ADJUSTING THE COLOUR (Colour Balance) The colour, tone, and density of colour copies can be adjusted. Light Colour Adjustments Cancel Colour Balance Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 232 (2), (3) Colour Adjustments Colour Balance Examples of colour balance adjustment The settings of all gradations are moved toward + The settings of all gradations are moved toward - To return the colour balance values to the default settings... Touch the key.
Page 233: Adjusting The Brightness Of Acopy (Brightness)
ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of colour images can be adjusted. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
Page 234: Adjusting The Intensity Of A Copy (Intensity)
ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of colour images. Weakening the intensity Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 235: Checking Copies Before Printing (Proof Copy)
CHECKING COPIES BEFORE PRINTING (Proof Copy) This function requires the hard disk drive. This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required.
Page 236 Plain Up to 999 copies (sets) can be set. If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [COLOUR START] key or the [BLACK & WHITE START] key. One set of copies is printed. If you are using the document glass to copy multiple originals, change originals and press the [START] key.
Page 237 Proof Copy Colour Mode Paper Select Output Special Modes • To change the number of sets printed, set the desired number of copies (sets) with the numeric keys. After changing the number of sets, touch the [End] key in the touch panel (not the [START] key) to print the sets. •...
Page 238: Checking The Number Of Scanned Original Sheets Before Copying (Original Count)
CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scanned original sheets can be counted and displayed before copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes. Indicator line Special Modes Stamp...
Page 239 130 pages of original have been scanned. Copy the scanned data? Cancel If the displayed number of original sheets is different from the actual number of original sheets... Press the [STOP] key ( To cancel the original count mode setting... Touch the [Original Count] key in the screen of step 2 so that it is not highlighted.
Page 240: Copying Originals Of Different Sizes (Mixed Size Original)
COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This function requires the automatic document feeder. Even when B4 (8-1/2" x 14") originals are mixed in with A3 (11" x 17") originals, all originals can be copied at once. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size. When mixed size original is combined with auto ratio selection, the ratio is adjusted individually for each original according to the selected paper size, enabling output on a uniform paper size.
Page 241 A3 (11" x 17") A4 (8-1/2" x 11") Place with the sides that are the same length aligned on the left. Place the originals aligned to the far left corner. (8-1/2" x 14") A3 (11" x 17") Select the special modes. (1) Touch the [Special Modes] key.
Page 242 Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( • When [Different Width] is selected, automatic two-sided copying cannot be used. • When [Different Width] is selected, the staple function cannot be used. •...
Page 243: Copying Thin Originals
COPYING THIN ORIGINALS (Slow Scan Mode) This function requires the automatic document feeder. Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Indicator line If the originals are inserted with too much force, they may crumple and misfeed. Special Modes Stamp Image Edit...
Page 244 COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
Page 245: Convenient Copy Functions
CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
Page 246 • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. •...
Page 247: Checking A Preview Image Of A Copy (Preview)
CHECKING A PREVIEW IMAGE OF A COPY (Preview) This function requires the hard disk drive. You can touch the [Preview] key so that it is highlighted in the base screen and then scan the original to check a preview image of the copy in the touch panel before printing the copy. Place the original.
Page 248 COPIER To cancel the operation... Press the [CLEAR ALL] key ( System Settings (Administrator): Default Preview You can set the default state of the [Preview] key to always selected (highlighted). Enable this setting if you wish to check a preview image each time you make a copy. 2-139 Contents...
Page 249: Preview Screen
PREVIEW SCREEN The preview screen is explained below. Preview Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll.
Page 250: Job Status Screen
JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 251: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 252 Job key display Each job key shows the position of the job in the job queue and the current status of the job. Copy Indicates the number (position) of the job in the job queue. When the job currently being printed is finished, the job moves up one position in the job queue.
Page 253: Cancelling A Job That Is Waiting In The Queue
CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Computer01 020 / 001 002 / 000 Copy Computer02 002 / 000...
Page 254: Giving Priority To A Job In The Queue
GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. JOB STATUS Print Job Scan to...
Page 255: Checking Information On A Copy Job Waiting In The Queue
CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Status Copy 020 / 001 Copying Copy 002 / 000...
Page 256: Storing Copy Operations (Job Programs)
STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose A3 (11"...
Page 257: Storing (Editing/Deleting) A Job Program
STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. LOGOUT Job Programs Press program number. Recall Job Programs Press program number. Recall Editing or deleting a job program... When a highlighted numeric key is touched, the following screen appears.
Page 258 To store, make selections and press [OK], to delete, press [Cancel]. Colour Mode Full Colour Exposure Auto Copy Ratio Original Paper Select 100% Auto The number of copies cannot be stored. Select the copy settings that you wish to Cancel store in the job program and touch the Special Modes [OK] key.
Page 259: Appendix
APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following pages. Covers • 1-sided copying of 1-sided originals • 1-sided copying of 2-sided originals Inserts •...
Page 260 Covers (1-sided copying of 1-sided originals) 1-sided copies are made of the following 1-sided originals. 1st page 2nd page 3rd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying...
Page 261 Covers (2-sided copying of 1-sided originals) 2-sided copies are made of the following 1-sided originals. 1st page 2nd page 3rd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying...
Page 262 Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying...
Page 263 Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page Cover copying condition Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided No copying copying...
Page 264 Inserts (copying of 1-sided originals) 1-sided and 2-sided copying of the following 1-sided originals. The example of adding an insert at the 3rd sheet is shown. (when "Insertion Page" is set to "3" in the insertion settings of the insert settings in the special modes) 1st page 2nd page 3rd page...
Page 265 CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE ..3-3 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE ....3-4 •...
Page 266 PRINT FUNCTIONS FOR SPECIAL PURPOSES ......3-50 • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper).
Page 267: Printer Function Of The Machine
See the table below to determine which printer driver to use in your environment. Environment SAPL-c This is the SHARP proprietary printer driver. The printer driver compresses the data in each print job before sending the job to the machine, enabling smooth printing. (SAPL is an acronym for "Sharp Advanced Printing Language".)
Page 268: Printing From Windows
PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. The menu used to execute printing may vary depending on the software application. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
Page 269 • Make sure the paper size is the same as the paper size set in the software application. • Up to eight custom paper sizes can be stored. Storing a custom paper size makes it easy to specify that size each time you need to use it.
Page 270: Selecting The Paper
SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
Page 271: Printing On Envelopes
PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "BEFORE USING THE MACHINE".
Page 272: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 273 To have a confirmation window appear before printing starts, select the [Auto Job Control Review] checkbox so that a checkmark appears. Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks enter your login name and password.
Page 274 • When user authentication is enabled in the system settings (administrator), printing is possible without entering user information if black and white printing is set in the printer driver. For black and white print settings, see WHITE PRINTING" (page 3-25). The number of pages printed is added to the "Other User" count. In this case, other print functions may be restricted.
Page 275: Viewing Printer Driver Help
VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Pop-up help Help can be displayed for a setting by clicking the setting and pressing the [F1] key.
Page 276: Saving Frequently Used Print Settings
SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex colour settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 277 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings. - A watermark that you created - Paper insertion settings - Overlay file - [Tab Paper Print] settings on the [Special Modes] tab (PCL6 only) - The login name, password, user name, and job name entered in the [Job Handling] tab Check and save the settings.
Page 278: Using Saved Settings
USING SAVED SETTINGS The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Deleting saved settings Select the user settings that you want to delete in (1) of step 2 above, and click the [Delete] button. Open the printer driver properties window from the print window of the software application.
Page 279: Changing The Printer Driver Default Settings
CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button (...
Page 280 PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 3-16 Contents...
Page 281: Printing From A Macintosh
PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). To use the machine as a printer for the Macintosh, the printer expansion kit and PS3 expansion kit must be installed in the machine and the machine must be connected to a network.
Page 282: Printing
PRINTING The menu used to execute printing may vary depending on the software application. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select [Print] from the [File] menu of TextEdit.
Page 283 PRINTER Click the [Print] button. Printing begins. 3-19 Contents...
Page 284: Selecting The Paper
SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
Page 285: Printing On Envelopes
PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "BEFORE USING THE MACHINE".
Page 286: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 287 In Mac OS X, you can click the simplify operation the next time you wish to print based on the same user authentication. When user authentication is enabled in the system settings (administrator), printing is possible without entering user information if black and white printing is set in the printer driver. For black and white print settings, see PRINTING"...
Page 288: Frequently Used Functions
FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING THE COLOUR MODE • TWO-SIDED PRINTING (page 3-27) • FITTING THE PRINT IMAGE TO THE PAPER (page 3-29) The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞...
Page 289 BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected tab.
Page 290: Selecting A Print Mode Setting
SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following two items: Normal: This mode is suitable for printing data such as regular text or a table. High Quality: The print quality of colour photos and text is high.
Page 291: Two-Sided Printing
TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Paper orientation Windows 2-Sided(Book) Vertical Windows...
Page 292 Macintosh (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
Page 293: Fitting The Print Image To The Paper
FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Page 294: Printing Multiple Pages On One Page
PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
Page 295 Windows (2) (3) Macintosh (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (1) Select [Layout].
Page 296: Stapling Output/Punching Holes In Output
STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. Stapling positions and the number of staples can be selected to obtain the following stapling results.
Page 297 Windows Macintosh (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function or the punch function. • For the staple function, select the number of staples in the "Staple" menu. • For the punch function, click the [Punch] checkbox so that a checkmark (1) Select [Printer Features].
Page 298: Convenient Printing Functions
CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE (page 3-38) • COLOUR MODE ADJUSTMENT FUNCTION 3-42) The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞...
Page 299 Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Binding Edge" menus in [Advanced]. • In Mac OS 9, select the settings in [Output/Document Style].
Page 300: Increasing The Margin (Margin Shift)
INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text. When a finisher is installed, the staple function or the punch function can be used with this function.
Page 301: Creating A Large Poster (Poster Printing)
CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
Page 302: Functions To Adjust The Size And Orientation Of The Image
FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes).
Page 303: Enlarging/Reducing The Print Image (Zoom/Xy-Zoom)
ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 304: Adjusting Line Widths When Printing (Line Width Settings)
ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data;...
Page 305: Reversing The Image (Mirror Image)
REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Windows (This function can be used when the PS printer driver is used.) Macintosh (This function can only be used in Mac OS 9.) (1) Click the [Advanced] tab.
Page 306: Colour Mode Adjustment Function
COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Colour Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows Macintosh (This function can only be used in Mac OS X v10.3.9 and v10.4.11.)
Page 307: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a colour image in greyscale, colour text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out colour text and lines that are faint and difficult to see when printed in greyscale.
Page 308: Selecting Colour Settings To Match The Image Type (Advanced Colour)
SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Colour) Preset colour settings are available in the machine's printer driver for various uses. These enable printing using the most suitable colour settings for the colour image type. Advanced colour settings can also be configured to match the objective of the colour image, such as colour management settings and the screening setting for adjustment of colour tone expression.
Page 309 Macintosh • In Mac OS X v10.5 to 10.5.8 and v10.6 to 10.6.2, click the [Advanced] tab to configure advanced colour settings. • In Mac OS X v10.2.8, select the colour image type from the "Image Type" menu. • In Mac OS 9, select [Color], [Color2], and [Color3] to configure colour print settings. The following colour management settings are available.
Page 310: Printing In Accordance With The Colour Balance Of The Machine
PRINTING IN ACCORDANCE WITH THE COLOUR BALANCE OF THE MACHINE (This function is only available in Windows.) When printing in colour or greyscale, if the colour information of the machine is different from the colour information when the data is processed on the computer, a satisfactory print result may not be obtained. If you feel that the colour of the print result is not correct, it is recommended that you perform "Output Level".
Page 311: Functions That Combine Text And Images
FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, colour, density, and angle of the watermark text can be adjusted.
Page 312: Printing An Image Over The Print Data (Image Stamp)
PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp"...
Page 313: Creating Overlays For Print Data (Overlays)
CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
Page 314: Print Functions For Special Purposes
PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages.
Page 315 Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11, v10.5 to 10.5.8 and v10.6 to 10.6.2.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page.
Page 316: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film.
Page 317: Printing A Carbon Copy (Carbon Copy)
PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and coloured paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained with a single selection of the print...
Page 318: Printing Text On Tabs Of Tab Paper (Tab Paper Print/Tab Paper Settings)
PRINTER PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings) (This function is only available in Windows.) This function is used to print text on the tabs of tab paper. Tab Paper Print (PCL6 only) You can print on each sheet of tab paper that you insert in the desired page position.
Page 319 Windows Tab Paper Print (PCL6 only) Open the data that you wish to print on the tab paper and then select the settings. (1) Click the [Special Modes] tab. (2) Select [Tab Paper Print] and click the [Settings] button. (3) Select the tab position settings. For commercially available tab paper, you can use the existing settings in "User Settings"...
Page 320 Tab Paper Settings (PCL6, PS only) When you have finished preparing the data to be printed on the tabs in the software application, select the following settings: (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings. To shift the image, directly enter a number or click the button.
Page 321: Two-Sided Printing With Specific Pages Printed On The Front Side (Chapter Inserts)
TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of the paper. When a page (such as the first page of a chapter) is specified as a front side page, the page will be printed on the front side of the paper even if would normally be printed on the reverse side (the reverse side will be left...
Page 322: Convenient Printer Functions
CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) This function requires the hard disk drive. Two machines are required to use this function. Tandem Print allows you to divide a large print job between two machines connected to your network. The machines simultaneously print each half of the job, making it possible to shorten the printing time when printing a large number of sets.
Page 323: Saving And Using Print Files (Retention/Document Filing)
PRINTER SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 324 Windows (1) Click the [Job Handling] tab. (2) Select the retention setting. Click the [Retention] checkbox method in "Retention Settings". To enter a password (5 to 8 digit number), click the [Password] checkbox (3) Select document filing settings. Select the folder for storing the file in "Document Filing Settings".
Page 325 Macintosh Automatically print all stored data When user authentication is enabled in the system settings (administrator), all retained (stored) print jobs of a user who logs in can be printed automatically after log in. After all jobs are printed, the files are deleted. To use the print all function, the following steps are necessary: •...
Page 326: Printing Without The Printer Driver
PRINTING WITHOUT THE PRINTER DRIVER This function requires the hard disk drive. When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. To print a file directly to the machine, the printer expansion kit must be installed.
Page 327: Directly Printing A File On An Ftp Server
DIRECTLY PRINTING A FILE ON AN FTP SERVER This function requires the hard disk drive. When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. For the procedure for accessing the Web pages, see the Start Guide.
Page 328: Directly Printing A File In Usb Memory
Print File-01.tiff Paper Select Number of Prints Auto (1 999) Output 2-Sided Quick File When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing. ☞ PRINTING AN ENCRYPTED PDF FILE DIRECTLY PRINTING A FILE IN USB MEMORY This function requires the hard disk drive.
Page 329 DOCUMENT COPY IMAGE SEND FILING Scan to HDD HDD Status File Retrieve External Data Access USB Memory Network Folder System Settings(Administrator) : Disabling of USB Memory Direct Print This setting is used to disable printing of files in a USB memory. When this setting is enabled, [USB Memory] key cannot be touched.
Page 330: Directly Printing A File In Anetwork Folder
When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing. ☞ PRINTING AN ENCRYPTED PDF FILE DIRECTLY PRINTING A FILE IN A NETWORK FOLDER This function requires the hard disk drive. You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine.
Page 331 Select workgroup. Workgroup Workgroup Name Work 1 Work 2 Work 3 Work 4 Work 5 Work 6 Select server. Server Work 1 Server Name Server 1 Server 2 Server 3 Server 4 Server 5 Server 6 Select network folder. Network Folder \\Server 1 Network Folder Name User 1...
Page 332 \\Server 1\User 1 File or Folder Name File-01.tiff Folder01 File-02.tiff File-03.tiff Folder02 File-04.tiff File-05.tiff • A total of 100 keys of files and folders can be displayed. • Touch the key to move up one folder level. • To return to the network folder selection screen, touch the •...
Page 333: Directly Printing From A Computer
DIRECTLY PRINTING FROM A COMPUTER This function requires the hard disk drive. Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For the procedure for accessing the Web pages, see the Start Guide. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver.
Page 334: E-Mail Print
E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu.
Page 335: Checking The Print Status
CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 336: Spool Screen/Job Queue Screen/Completed Job Screen
SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 337 Job key display Each job key shows the position of the job in the job queue and the current status of the job. Computer01 Indicates the number (position) of the job in the job queue. When the job currently being printed is finished, the job moves up one position in the job queue.
Page 338: Printing An Encrypted Pdf File
PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing.
Page 339: Giving A Print Job Priority/Cancelling A Print Job
GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. JOB STATUS Print Job Scan to...
Page 340: Cancelling A Print Job
CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. JOB STATUS Print Job Scan to Fax Job Job Queue Sets / Progress Computer01 020 / 001 Computer02 020 / 000 0312345678 002 / 000 Copy...
Page 341: Changing To Another Paper Size And Printing When Paper Runs Out
CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine.
Page 342: Appendix
APPENDIX PRINTER DRIVER SPECIFICATION LIST Available functions and output results may vary depending on the type of printer driver being used. Function Frequently used Copies functions Orientation N-Up Number of pages Order Border 2-Sided Print Fit To Page Binding Edge Black and White Print Staple* Punch*...
Page 343 Function Special functions Different Paper Transparency Inserts Carbon Copy Tab Printing Chapter Inserts Page Interleave Tandem Print* Retention Document Filing Colour mode Colour Adjustment adjusting function Text To Black/ Vector To Black Advanced Colour Functions to Watermark combine text and Image Stamp images Overlay...
Page 344: Printer Specifications
PRINTER SPECIFICATIONS Type Built-in 23 pages/min (When printing same document continuously on A4 (8-1/2"x11") plain paper in Continuous printing speed non-offset mode, excluding processing time.) Printing resolution 600x600 dpi, 9600 equivalent x 600dpi Printer driver type SAPL-c, PCL6* Supported protocols TCP/IP, IPX/SPX, NetBEUI, EtherTalk* Supported client PC See "VERIFYING SYSTEM REQUIREMENTS"...
Page 345 CHAPTER 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function. BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FAX ....4-4 •...
Page 346 FAX RECEPTION RECEIVING FAXES ......4-59 • RECEIVING A FAX ..... 4-60 •...
Page 347 USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) ..4-126 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) ....4-127 •...
Page 348: Before Using The Machine As Afax
BEFORE USING THE MACHINE AS A This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone...
Page 349: Setting The Telephone Line Type
SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialling will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically set the dial mode to the type of line you are using.
Page 350: Checking The Date And Time
CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute.
Page 351: Base Screen Of Fax Mode
BASE SCREEN OF FAX MODE To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab. Each of the other modes that can be displayed by touching the [IMAGE SEND] key (scan, Internet fax, USB memory, PC scan and data entry modes) also have base screens.
Page 352 BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. Mode select keys Use these keys to switch between copy, image send, and document filing modes. To switch to fax mode, touch the [IMAGE SEND] key. This shows various messages and the destinations that have been entered.
Page 353 (15) When "Hold Setting for Received Data Print" or "Received Data Image Check Setting" is enabled in the system settings (administrator), this will appear when a fax is received. : Only "Hold Setting for Received Data Print" is enabled : Only "Received Data Image Check Setting" is enabled : Both settings are enabled ☞...
Page 354 [R] key When the machine is connected to a PBX, the "PBX Setting" can be enabled to automatically connect to the outside line each time you dial normally. When the PBX setting is enabled, the [R] key appears in the base screen. To dial a number inside your PBX, touch the [R] key before dialling to temporarily cancel the "PBX Setting".
Page 355: Address Book Screen
ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. This shows the destination that has been selected. Number of displayed items selector key Touch to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 destinations.
Page 356: Changing The Display Of One-Touch Keys In The Address Book Screen
When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK • System Settings: Address Book This is used to store fax numbers in one-touch keys.
Page 357 Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 358: Fax Transmission Sequence
FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Ready to send. Scan Internet Fax Address Book Original Scan: Auto Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Preview Fax Memory:100% Place the original.
Page 359 Scan Internet Fax USB Mem. Scan Address Book Original Auto Scan: Send: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Preview Fax Memory:100% Scan Internet Fax USB Mem. Scan Address Book Original Auto Scan:...
Page 360 Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [BLACK & WHITE START] key. (2) When scanning is finished, replace the original with the next original. (3) Press the [BLACK &...
Page 361: Entering Destinations
ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Take care to enter the correct number.
Page 362: Retrieving A Fax Number From The Address Book
RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key.
Page 363: Retrieving A Stored Destination
RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Scan Internet Fax Address Book Original Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Preview Fax Memory:100%...
Page 364: Checking And Deleting Entered Destinations
CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search...
Page 365: Using A Search Number To Retrievea Destination
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. Scan Internet Fax Address Book Original Scan: Direct TX Exposure Auto Sub Address Resolution Standard...
Page 366: Retrieving A Destination From Aglobal Address Book
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG...
Page 367 Condition Settings Address Review XXX AAA Search Again XXX BBB XXX CCC XXX DDD Address Book XXX EEE XXX FFF • If 30 or more matches are found, a message will appear in the screen. Touch the [OK] key to close the message. A maximum of 300 search results are displayed.
Page 368: Using The Resend Function
USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Ready to send. Scan Internet Fax Address Book Original Scan: Direct TX...
Page 369: Chain Dialling
CHAIN DIALLING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
Page 370: Basic Transmission Methods
BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. The originals will be scanned into memory and then transmitted (memory transmission).
Page 371 To fax thick originals or pages of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
Page 372: Placement Orientation Of The Original
PLACEMENT ORIENTATION OF THE ORIGINAL When an A4 (8-1/2" x 11") original is placed in vertical orientation ( and transmitted in horizontal orientation ( is transmitted in that orientation ( A4 (8-1/2" x 11") Rotated to A4R (8-1/2" x 11"R) orientation A4R, B5 and A5 (8-1/2"...
Page 373: Transmittable Original Sizes
TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. Using the automatic document feeder Using the document glass *A long original can be transmitted. THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detected and displayed in "Scan" in the base screen.
Page 374: When The Line Is Busy
WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be cancelled.
Page 375: Fax Destination Confirmation Mode
FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [BLACK & WHITE START] key is pressed to begin fax transmission.
Page 376: Using The Automatic Document Feeder For Transmission
USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This function requires the automatic document feeder to be installed. This section explains how to use the automatic document feeder to send a fax. Indicator line When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to scan the original pages.
Page 377: Using The Automatic Document Feeder To Send A Fax In Direct Transmission Mode
USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Indicator line Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Sub Address Sort Address Freq. ABCD EFGH IJKL Preview...
Page 378 • The following functions cannot be used with direct transmission: Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, Original Count, File, Quick File, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. •...
Page 379: Using The Document Glass For Transmission
USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size.
Page 380 Press the [BLACK & WHITE START] key. Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Place next original.
Page 381: Using The Document Glass To Send A Fax In Direct Transmission Mode
USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size.
Page 382 Scan Internet Fax Address Book Original Auto Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Preview Fax Memory:100% Press the [BLACK & WHITE START] key. Transmission begins. To cancel transmission... While "Dialling.
Page 383: Transmission Using The Speaker
TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Telephone mode.
Page 384: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. A single broadcast operation allows transmissions to a maximum of 500 destinations. Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
Page 385 CCC CCC 0123456789 Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ Sub Address Sort Address Freq. ABCD EFGH IJKL Preview •...
Page 386 Address Review CCC CCC KKK KKK LLL LLL MMM MMM NNN NNN OOO OOO PPP PPP QQQ QQQ RRR RRR SSS SSS UUU UUU TTT TTT To cancel a specified destination... Touch the key of the destination that you wish to cancel. A message will appear to confirm the deletion. Touch the [Yes] key.
Page 387 Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. JOB STATUS Print Job Scan to Fax Job Address Set Time...
Page 388 Detail Broadcast0001 Address Start Time DDD DDD 10:01 04/01 10:10 04/01 EEE EEE File Failed • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used. Not using document filing You will return to the base screen with the unsuccessful destinations entered.
Page 389: Sending A Fax Directly From Acomputer (Pc-Fax)
SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application.
Page 390: Image Settings
IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Address Book Sub Address Address Review Quick File [Original] key Touch this key to set the scan size, send size, and...
Page 391: Automatically Scanning Both Sides Of An Original (2-Sided Original)
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. 2-sided original Touch the [Original] key. ☞ IMAGE SETTINGS (page 4-46) Fax/Original Scan Size 100% Send Size Auto A4 2-Sided 2-Sided Tablet...
Page 392: Specifying The Scan Size And Send Size (Enlarge/Reduce)
SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. In the above screen, the scan size (the placed original) is A4 (8-1/2"...
Page 393 Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Touch the [Original] key.
Page 394 Fax/Original Scan Size 100% Send Size 2-Sided 2-Sided Tablet Booklet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. Touch the [OK] key. Auto Image Orientation 4-50 FACSIMILE Contents...
Page 395 Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 25 mm to 432 mm (1" to 17"), and the height can be from 25 mm to 297 mm (1" to 11-5/8"). Touch the [Original] key.
Page 396 Fax/Original Scan Size Send Size X420 Y297 2-Sided 2-Sided Tablet Booklet • When the scan size is specified by numerical values, the send size cannot be specified. • When the automatic document feeder is used, an original longer that 432 mm (17") can be scanned (maximum width 1000 mm (39-3/8")).
Page 397 Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
Page 398 Fax/Original Scan Size 141% Send Size Auto 2-Sided 2-Sided Tablet Booklet The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key.
Page 399: Changing The Exposure
CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer the following tables to select appropriate settings. Exposure settings Exposure Auto Manual Touch the [Exposure] key. The current exposure setting appears to the right of the [Exposure] key. ☞...
Page 400: Changing The Resolution
CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer the following tables to select appropriate settings. Resolution settings Resolution Standard Select this setting when your original consists of normal-sized text (like the text in this manual).
Page 401: Checking The Image To Be Transmitted (Preview)
CHECKING THE IMAGE TO BE TRANSMITTED (Preview) This function requires the hard disk drive. If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before sending the image. * The factory default setting is disabled. Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch panel.
Page 402: Preview Check Screen
PREVIEW CHECK SCREEN This section explains the preview check screen. Preview Preview image A preview of the scanned original appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll.
Page 403: Fax Reception
FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. •...
Page 404: Receiving A Fax
RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep. • System Settings (Administrator): Number of Calls in Auto Reception This is used to change the number of rings on which fax reception begins automatically.
Page 405: Receiving A Fax Manually
RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Manual Reception] key that appears. • When a call is answered by touching the [Speaker] key, you will be able to hear the other party, however, you will not be able to speak.
Page 406: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.
Page 407: Checking The Image Before Printing
CHECKING THE IMAGE BEFORE PRINTING This function requires the hard disk drive. When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 408: Checking The Image Before Forwarding
CHECKING THE IMAGE BEFORE FORWARDING This function requires the hard disk drive. When "Received Data Image Check Setting" is enabledin the system settings (administrator), you can select the received data from the list and forward it to the addresses recorded in the address book. When this function is enabled, follow the steps below to forward the received image.
Page 409 AAA AAA BBB BBB Address Review CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ Freq. ABCD EFGH IJKL Sort Address If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes, the configured settings will be cancelled if you view the image.
Page 410: Image Check Screen
IMAGE CHECK SCREEN This function requires the hard disk drive. This section explains the image check screen. Image Check 0123456789 Information display This shows information on the displayed image. Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
Page 411: Forwarding Received Faxes
FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Page 412: Forwarding Received Faxes To Anetwork Address
FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Received fax •...
Page 413 • A maximum of 500 sender numbers/addresses can be stored. • To delete an entered address, select the address in "Address to be Entered" and click the [Delete] button. Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses.
Page 414 • When selecting senders from the "Sender Number/Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard to select multiple senders. • A maximum of 50 forwarding tables can be stored. • Images sent in TIFF format may not display correctly in some recipient environments. In this event, change the file format to PDF.
Page 415 To delete a forwarding table, click the checkbox next to the table name so that it is selected Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu.
Page 416: Special Modes
SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the touched in the special modes screen, the selected settings are entered and the base screen reappears.
Page 417 (14) [Transaction Report] key ☞ CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (page 4-98) (15) [Own Name Select] key ☞ TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) Does not appear when the automatic document feeder and the stamp unit are not installed. Special modes can generally be combined with other special modes, however, there are some combinations that are not possible.
Page 418: Storing Fax Operations (Program)
STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same A4 (8-1/2" x 11") size documents are distributed to branch offices in various regions once a month.
Page 419 Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞...
Page 420: Erasing Peripheral Shadows On The Image (Erase)
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Shadows appear here.
Page 421 Fax/Special Modes Erase Edge Centre Edge+Centre Erase Erase Erase Side Erase Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 422: Transmitting An Original As Two Separate Pages (Dual
TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Example: Faxing the left and right pages of a book Book or bound document •...
Page 423 Fax/Special Modes Program Erase Timer 2in1 Mixed Size Build Original Original File Count Press the [BLACK & WHITE START] key. Scanning begins. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 424: Sending A Fax At A Specified Time
SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Page 425 Fax/Special Modes Timer Day of the Week When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ( ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure.
Page 426: Sending Two Pages As A Single Page
SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Portrait-oriented originals Landscape-oriented originals Place the original.
Page 427 Fax/Special Modes Program Erase Timer 2in1 Mixed Size Build Original Original File Count Scan Internet Fax Address Book Original Auto Scan: Direct TX Exposure Auto Sub Address Resolution Standard Special Modes Address Review File Quick File Auto Reception Preview Fax Memory:100% Fax/Original Scan Size 100%...
Page 428 • Transmission is not possible at a size smaller than the original size. • This function cannot be used in direct transmission mode or when the speaker is used to dial. • The 2in1 function cannot be used when the original is other than A4, B5 or A5 (8-1/2" x 11" or 5-1/2" x 8-1/2") size. •...
Page 429: Sending Both Sides Of A Card As Asingle Page (Card Shot)
SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Originals Transmission Front Back When using card shot, the original must be scanned on the document glass.
Page 430 Fax/Special Modes Card Shot (25~210) (25~210) • You can also touch the • The send size is automatically selected based on the original size you entered. • After selecting Card Shot, you can touch the [Original] key in the base screen to change the original scan size or the send size.
Page 431 Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. •...
Page 432: Sending A Large Number Of Pages (Job Build)
SENDING A LARGE NUMBER OF PAGES (Job Build) This function requires the automatic document feeder to be installed. This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder.
Page 433 Press the [BLACK & WHITE START] key to scan the first set. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. To cancel scanning...
Page 434: Transmitting Originals Of Different Sizes (Mixed Size Original)
TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This function requires the automatic document feeder to be installed. This feature lets you scan and transmit originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11"...
Page 435 Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( • Once mixed size originals has been selected, an original scan size cannot be specified. •...
Page 436: Faxing Thin Originals (Slow Scan Mode)
FAXING THIN ORIGINALS (Slow Scan Mode) This function requires the automatic document feeder to be installed. Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. If the originals are inserted with too much force, they may crumple and misfeed. Enter the destination fax number.
Page 437 Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted.
Page 438: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. Indicator line Enter the destination fax number. ☞...
Page 439 XX pages of original have been scanned. Send the scanned data? Cancel If this step is not performed for one minute while the above confirmation screen appears, the scanned image and settings will be cleared and the base screen will reappear. Scanning will not be completed automatically and the image will not be reserved for transmission.
Page 440: Stamping Scanned Originals
STAMPING SCANNED ORIGINALS (Verif. Stamp) This function requires the automatic document feeder. This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Originals To use this function, the optional stamp unit must be installed. Enter the destination fax number.
Page 441 Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • When two-sided originals are used, the front of each original is stamped twice. •...
Page 442: Changing The Print Settings For The Transaction Report
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 443 Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 444: Adding Your Sender Information To Faxes (Own Number Sending)
ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed 04/APR/2010/Sat 3:00 PM (1) Date, time: (2) Sender name:...
Page 445: Temporarily Changing The Sender Information (Own Name Select)
TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Own Name Select] key.
Page 446: Calling A Fax Machine And Initiating Reception (Polling)
CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (3) The fax is received.
Page 447 Press the [BLACK & WHITE START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.).
Page 448: Initiating Polling Reception Manually
INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...
Page 449: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)
SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
Page 450: Scanning A Document Into Polling Memory
SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 451 Memory Box - Data Store Memory Box Auto Original Scan: List Exposure Auto Resolution Standard Special Modes Auto Reception Fax Memory:100% • A program, timer setting, transaction report, polling, verif. stamp and document filing cannot be selected. • To return to the screen of step 4, touch the [Memory Box List] key. Press the [BLACK &...
Page 452: Checking The Document In The Public Box
CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Page 453: Deleting A Document From The Public Box
DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞...
Page 454: Performing F-Code Communication
PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.
Page 455: Creating Memory Boxes In The Machine For F-Code Communication
CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box.
Page 456: Confidential Communication Using F-Codes
CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.
Page 457: F-Code Confidential Transmission
F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Condition Settings AAA AAA...
Page 458: Checking Faxes Received By F-Code Confidential Reception
CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. Select the special modes. (1) Touch the [Special Modes] key.
Page 459: Numeric Keys
Enter PIN via the 10-key. Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the entry screen. You can touch the [Cancel] key to return to step 4. Press [Image Check] to check data.
Page 460: Polling Reception Using F-Codes
POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Page 461 Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search Sub Address III III JJJ JJJ Sort Address Freq. ABCD EFGH IJKL Preview (3), (5) If a passcode has been omitted in the memory box of the other machine, (5) and (6) are not necessary.
Page 462: Polling Memory Transmission Using F-Codes
POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
Page 463 Memory Box Polling Memory Data Store Data Check Delete Data Memory Box - Data Store Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Box 7 Box 8 Box 9 Box 10 Box 11 Box 12 Memory Box - Data Store Once Unlimited Memory Box - Data Store...
Page 464 Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 465: Checking The Document In The F-Code Memory Polling Box
CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key.
Page 466: Deleting A Document Stored For F-Code Polling Transmission
DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes.
Page 467: Relay Request Transmission Using F-Codes
RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
Page 468 Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search Sub Address III III JJJ JJJ Sort Address Freq. ABCD EFGH IJKL Preview (3), (5) If a passcode has been omitted in the memory box of the other machine, (5) and (6) are not necessary.
Page 469: Relay Broadcast Transmission Using F-Codes
RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box.
Page 470: Using An Extension Phone
USING AN EXTENSION PHONE This section explains how to use an extension phone to make voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine.
Page 471: Receiving A Fax After Answeringa Call On The Extension Phone (Remote Reception)
RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. If the extension phone is still lifted when fax transmission ends, an alarm signal will sound and a message will appear in the touch panel.
Page 472: Checking The Status Of Fax Jobs
CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 473: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 474 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA Indicates the number (position) of the job in the job queue. When the job currently being transmitted is finished, each job moves up one position in the job queue.
Page 475 • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" Printed received fax data. "Forward OK" The received fax has been forwarded. "Stopped" The job was stopped. "Delete" Deleted received data in the image check screen.
Page 476: Operation When A Job In The Job Queue Is Completed
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 477: Checking A Reserved Job Or The Job In Progress
CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). The job name and progress (number of completed destinations / total destinations) appear at the top of the screen.
Page 478: Checking Completed Jobs
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
Page 479: Cancelling A Fax In Progress Or Areserved Fax
CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. JOB STATUS Print Job Scan to Fax Job Address Set Time Pages Broadcast 10:00 04/01 020/003 Connecting 0123456789 10:05...
Page 480: Giving Priority To A Reserved Fax
GIVING PRIORITY TO A RESERVED FAX When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. JOB STATUS Print Job Scan to...
Page 481: Checking The Activity Log (Image Sending Activity Report)
CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 482: Information Appearing In The Result Column
INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message The transaction was completed normally.
Page 483: Facsimile Specifications
FACSIMILE SPECIFICATIONS Model MX-FX11 Applicable telephone line Public switched telephone network, PBX Scanning resolution 8 x 3.85 lines/mm (Standard), 8 x 7.7 lines/mm (Fine, Fine-Halftone), 8 x 15.4 lines/mm (Super Fine, Super Fine - Halftone), 16 x 15.4 lines/mm (Ultra Fine, Ultra Fine - Halftone) (supports ITU-T standards) Transmission speed...
Page 484 CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. USB memory mode can be used without installing a peripheral device. To use the Internet fax function, the Internet fax expansion kit and the hard disk drive are needed. BEFORE USING THE MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION .
Page 485 SPECIAL MODES SPECIAL MODES ......5-71 STORING SCAN OPERATIONS (Programs) ..5-73 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) .
Page 486: Before Using The Machine As Anetwork Scanner
BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
Page 487: Usb Memory Scan
USB memory mode USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the hard disk drive and Internet fax expansion kit must be installed. Internet fax transmission The scanned file is sent as an Internet fax.
Page 488: Preparations For Use As A Network Scanner
PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
Page 489: Settings Required In The Web Pages
SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu.
Page 490: Storing A Destination For Scan To Desktop
STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.
Page 491: Before Sending To A Direct Smtp Address
BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS included in the address book for Internet fax mode.
Page 492: Base Screen
BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use.
Page 493 Customized keys The keys that appear here can be changed to show settings or functions that you prefer. ☞ Customizing displayed keys (page 5-11) [Preview] key Touch to check the image that will be sent in the touch panel before transmission. ☞...
Page 494 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages.
Page 495: Address Book Screen
ADDRESS BOOK SCREEN This screen is used to select transmission destinations. This shows the selected destination. Number of displayed items selector key Touch this key to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 keys. [Condition Settings] key Touch this key to select transmission settings.
Page 496: Changing The Display Of One-Touch Keys In The Address Book Screen
• Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK • For information on storing addresses in the address book, see SCAN MODE IN THE ADDRESS •...
Page 497 Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 498: Scan Send Sequence
SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Ready to send.
Page 499 Scan Internet Fax USB Mem. Scan Address Book Original Scan: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format File Colour Mode Auto/Greyscale Special Modes Quick File Preview Start scanning and transmission Start scanning and transmission. If the original is placed on the document glass, follow these steps to start scanning and transmission: (1) Press the [COLOUR START] key or the [BLACK &...
Page 500: Original Sizes
ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Using the automatic document feeder Using the document glass * A long original can be transmitted. (When only scan destinations are selected for scan transmission or metadata transmission, scanning will take place in Mono2 at a resolution of 300X300dpi or less.
Page 501: Entering Destinations
ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
Page 502: Retrieving A Destination
RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format Colour Mode Auto/Greyscale File Special Modes Quick File Preview Condition Settings AAA AAA...
Page 503: Checking And Deleting The Selected Destinations
CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global...
Page 504: Using A Search Number To Retrievea Destination
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi...
Page 505: Entering An Address Manually
ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax, Network Folder and data entry mode addresses can be manually entered. Condition Settings AAA AAA Address Review CCC CCC Address Entry EEE EEE Global GGG GGG Address Search III III Sort Address Freq.
Page 506: Specifying A Network Folder
SPECIFYING A NETWORK FOLDER A network folder on a server or computer connected to the same network as the machine can be directly specified. Select [Network Folder] in step 2 on the previous page and follow the steps below. Network Folder Folder Path User Name Password...
Page 507 Select workgroup. Workgroup Workgroup Name Work 1 Work 2 Work 3 Work 4 Work 5 Work 6 Select server. Server Work 1 Server Name Server 1 Server 2 Server 3 Server 4 Server 5 Server 6 Select network folder. Network Folder \\Server 1 Network Folder Name User 1...
Page 508: Retrieving A Destination From Aglobal Address Book
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). Condition Settings AAA AAA...
Page 509 Condition Settings Address Review XXX AAA Search Again XXX BBB XXX CCC Address Book XXX DDD XXX EEE XXX FFF • If 30 or more matches are found, a message will appear in the screen. Touch the [OK] key to close the message. Up to 300 matches can appear.
Page 510: Using The Resend Function
USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Ready to send. Scan Internet Fax Address Book...
Page 511: Transmitting An Image
TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 512 Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ Sort Address Freq. ABCD EFGH IJKL Preview • After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is automatically specified.
Page 513 Scan/Original Scan Size 100% Send Size Auto 2-Sided 2-Sided Tablet Booklet The original orientation is initially set to necessary. Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7.
Page 514 Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.
Page 515: Changing The Subject, File Name, Reply-To, And Body Text
CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. To change the body text, the hard disk drive is required. •...
Page 516 Send Settings Subject Sub: Schedule coordination meeting File Name Reply-To Body Text Add 'Reply to' to Cc Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To Body Text Add 'Reply to' to Cc If user authentication is being used, the information of the user that logged in will be applied, and thus "Reply-To" cannot be changed.
Page 517 Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Add 'Reply to' to Cc Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Pre-Set Select Edit •...
Page 518 SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Use a FAT32 USB memory with a capacity of no more than 32 GB. •...
Page 519 Scan Internet Fax Stored to Original Scan: Auto File Name Exposure Auto Resolution 200X200dpi File Format Colour Mode Auto/Greyscale Special Modes Preview • When scanning to USB memory, there is no need to specify the destination. • If a destination of another mode has been previously specified, a message will appear when you change to USB memory mode indicating that the destination setting will be cleared.
Page 520 Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. •...
Page 521 Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the screen that appears when the [IMAGE SEND] key is touched.) •...
Page 522: Specify The Folder In Which The File Will Be Stored
SPECIFY THE FOLDER IN WHICH THE FILE WILL BE STORED When sending a file to USB memory, a folder can be specified in USB memory. A new folder can also be created in USB memory. If a folder is not specified, the file will be stored on the first level of the USB memory. Scan Internet Fax Stored to...
Page 523: Entering A File Name
ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see Touch the [File Name] key.
Page 524: Sending A Fax In Internet Fax Mode
SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 525 (1) (2) Scan Internet Fax Address Book Original Scan: Auto Address Entry Exposure Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F Special Modes File Quick File Preview The current settings for [Original], [Exposure], [Resolution], and [File Format] are indicated at the right of each key. To change a setting, touch the appropriate key.
Page 526 Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.
Page 527: Changing The Subject, File Name, And Body Text
CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. To change the body text, the hard disk drive is required. •...
Page 528 Send Settings Subject Sub: Schedule coordination meeting File Name Body Text Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Pre-Set Select Edit •...
Page 529 Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Thank you for your continuous support. We have attached sca When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Page 530: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those destinations in a group key.
Page 531 Condition Settings BBB BBB AAA AAA Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ Sort Address Freq. ABCD EFGH IJKL Preview • To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key. •...
Page 532 Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 533: Broadcast Transmissions That Include Internet Fax Destinations
BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below.
Page 534 Print Job Scan to Fax Job Address Start Time Pages Status Broadcast0001 10:00 04/01 010/003 NG000000 10:05 04/01 001/001 Send OK Broadcast0002 Broadcast0003 10:22 04/01 004/004 Send OK 10:30 04/01 010/010 Send OK DDD DDD "Broadcastxxxx" will appear as the address of the broadcast job key. The job control number that appeared in the touch panel when scanning ended appears in "xxxx".
Page 535: Sending An Internet Fax From Acomputer (Pc-I-Fax)
SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 536: Image Settings
IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Address Book Address Entry Send Settings Address Review [Original] key Touch this key to set the scan size, send size, and...
Page 537: Automatically Scanning Both Sides Of An Original (2-Sided Original)
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. 2-sided original Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key.
Page 538: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. In the above screen, the scan size (the placed original) is A4 (8-1/2"...
Page 539 Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Select the mode and display the image settings screen.
Page 540 Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. The width can be from 25 mm to 432 mm (1" to 17"), and the height can be from 25 mm to 297 mm (1" to 11-5/8"). Select the mode and display the image settings screen.
Page 541 Scan/Original Scan Size Send Size X420 Y297 2-Sided 2-Sided Booklet Tablet • When the scan size is specified by numerical values, the send size cannot be specified. • When the automatic document feeder is used, an original longer than 432 mm (17") can be scanned (maximum width 1000 mm (39-3/8")).
Page 542 Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
Page 543 Scan/Original Scan Size 141% Send Size Auto 2-Sided 2-Sided Booklet Tablet The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key.
Page 544: Changing The Exposure And Original Image Type
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer the following tables to select appropriate settings. How to select the exposure Exposure Auto This setting automatically adjusts the exposure for light and dark parts of the original. Select this setting when the original consists of dark text.
Page 545 Scan mode, USB memory mode, Data entry mode Scan/Exposure Auto Original Image Type Manual Text Prtd.Photo Printed Photo Moiré Reduction Internet fax mode Internet Fax/Exposure Auto Manual • In Internet fax mode, the original image type and moiré reduction cannot be selected. •...
Page 546: Changing The Resolution
CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. ☞ IMAGE SETTINGS (page 5-53) Scan mode, USB memory mode, Data entry mode Scan/Resolution 100X100dpi...
Page 547: Changing The File Format
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Page 548 Scan/File Format File Type Compression Mode Encry. TIFF Programmed (1-99) Specified Pages per File Scan/File Format File Type Compression Ratio Encry. TIFF JPEG Programmed (1-99) Specified Pages per File • The [Programmed] key does not appear in USB memory mode. •...
Page 549 Scan/File Format File Type Compression Ratio Encry. TIFF JPEG Programmed (1-99) Specified Pages per File • When a checkmark does not appear in the [Specified Pages per File] checkbox scanned pages. • When [Specified Pages per File] is selected, consecutive numbers are added to the created file names. •...
Page 550 Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen.
Page 551: Changing The Colour Mode
CHANGING THE COLOUR MODE This procedure is used to change the colour mode used to scan the original when the [COLOUR START] key or the [BLACK & WHITE START] key is pressed. This function cannot be used in Internet fax mode. Start key Mode Auto...
Page 552: Checking The Image To Be Transmitted (Preview)
CHECKING THE IMAGE TO BE TRANSMITTED (Preview) This function requires the hard disk drive. If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before sending the image. * The factory default setting is disabled. Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch panel.
Page 553: Preview Check Screen
PREVIEW CHECK SCREEN This section explains the preview check screen. Preview Preview image A preview of the scanned original appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll.
Page 554: Special Modes
SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the touched in the special modes screen, the selected settings are entered and the base screen reappears.
Page 555 Internet fax mode The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry 1st screen Internet Fax/Special Modes Program Erase Timer 2in1 Mixed Size Build...
Page 556: Storing Scan Operations (Programs)
STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Each page of a bound document is successively transmitted (3) Smudges on the edges of the documents are erased before transmission...
Page 557 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 5-71) Program Program 1 Program 2 Program 3 Program 4 Program 5 Program 6 Program 7 Program 8 Program 9 Program 10 Program 11 Program 12 Program:Program 1...
Page 558: Erasing Peripheral Shadows On The Image (Erase)
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Shadows appear here Erase modes...
Page 559 Scan/Special Modes Erase Centre Edge+Centre Edge Erase Erase Erase Side Erase Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished.
Page 560: Scanning An Original As Two Separate Pages (Dual
SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document •...
Page 561 Select the special modes. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-71) Scan/Special Modes Program Erase Suppress Timer Background Mixed Size Build Original Original File Count Press the [COLOUR START] key or the [BLACK &...
Page 562: Sending An Image At A Specified Time (Timer Transmission)
SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function requires the hard disk drive. This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 •...
Page 563 Scan/Special Modes Timer Day of the Week When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure. ☞...
Page 564: Whitening Faint Colours In The Image (Suppress Background)
WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Place the original.
Page 565 Scan/Special Modes Suppress Background Light areas of the original may be suppressed as background. Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished.
Page 566: Scanning Both Sides Of A Card Ontoa Single Page (Card Shot)
SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Originals Transmission Front Back •...
Page 567 Scan/Special Modes Card Shot (25~210) (25~210) • You can also touch the • The send size will be selected automatically based on the entered original size. • After selecting Card Shot, you can touch the [Original] key in the base screen to change the original scan size or the send size.
Page 568 Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. To cancel Card Shot...
Page 569: Scanning Many Originals At Once (Job Build)
SCANNING MANY ORIGINALS AT ONCE (Job Build) This function requires the automatic document feeder to be installed. This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 570 Scan/Special Modes Program Erase Suppress Timer Background Mixed Size Build Original Original File Count Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. If the destination is an Internet fax destination, press the [BLACK & WHITE START] key. To cancel scanning...
Page 571: Scanning Originals Of Different Sizes (Mixed Size Original)
SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This function requires the automatic document feeder to be installed. This feature lets you scan originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 572 Scan/Special Modes Program Erase Suppress Timer Background Mixed Size Build Original Original File Count If an original scan size has been specified, a message will appear when the [Mixed Size Original] key is touched. To enable the Mixed Size Original setting, change the scan size setting to auto and then touch the [Mixed Size Original] key again.
Page 573: Scanning Thin Originals (Slow Scan Mode)
SCANNING THIN ORIGINALS (Slow Scan Mode) This function requires the automatic document feeder to be installed. Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. If the originals are inserted with too much force, they may crumple and misfeed.
Page 574 Scan/Special Modes Program Erase Suppress Timer Background Mixed Size Build Original Original File Count Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. If the destination is an Internet fax destination, press the [BLACK & WHITE START] key. To cancel scanning...
Page 575: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. • This function cannot be used in USB memory mode. •...
Page 576 Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. To cancel scanning... Press the [STOP] key ( XX pages of original have been scanned. Send the scanned data? Cancel If this step is not performed for one minute while the above confirmation screen appears, the scanned image and settings will be cleared and the base screen will reappear.
Page 577: Stamping Scanned Originals (Verif. Stamp)
STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Originals • To use this function, the automatic document feeder and optional stamp unit must be installed. •...
Page 578 Scan/Special Modes Blank Page Verif. Skip Stamp Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( • When two-sided originals are used, the front of each original is stamped twice. •...
Page 579: Eliminating Blank Pages From Atransmission (Blank
ELIMINATING BLANK PAGES FROM A TRANSMISSION (Blank Page Skip) When blank pages are included in originals scanned using the automatic document feeder, the blank pages can be detected and automatically eliminated from transmission. Blank pages • This function requires the automatic document feeder. •...
Page 580 Scan/Special Modes Blank Page Skip Skip Blank Page Skip Blank and Back Shadow Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( XX pages of original have (P.x) been scanned.
Page 581: Sending Two Pages As A Single Page
SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Landscape-oriented originals This function cannot be used in scan mode, USB memory mode, or data entry mode. Place the original.
Page 582 Select the special modes. (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-71) Internet Fax/Special Modes Program Erase Timer 2in1 Mixed Size Build Original Original File Count Scan Internet Fax Address Book Original Scan: Auto...
Page 583 Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 584: Changing The Print Settings For The Transaction Report (Transaction Report)
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 585 Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 586: Checking The Status Of Transmission/Reception Jobs
CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 587: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 588 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. AAA AAA (1) (2) Displays the number (position) of the job in the job queue. When the job currently being transmitted is finished, the job moves up one position in the job queue.
Page 589 • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" Printed received fax data. "Forward OK" A received Internet fax has been forwarded. "Stopped" The job was stopped. "Delete"...
Page 590: Operation When A Job In The Job Queue Is Completed
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 591: Checking Completed Jobs
CHECKING COMPLETED JOBS This function requires the hard disk drive. You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs.
Page 592: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted
STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. JOB STATUS Print Job Scan to Fax Job Address Set Time Pages Broadcast 10:00 04/01 020/003 Connecting...
Page 593: Giving Priority To A Scan Transmission Job
GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. JOB STATUS Print Job Scan to...
Page 594: Checking The Internet Fax Activity
CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 595: Internet Fax Reception Functions
INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes.
Page 596: Manually Receiving Internet Faxes
MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. If POP3 server settings are not configured in the Web pages, the [I-Fax Manual Reception] key is greyed out to prevent selection.
Page 597: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved.
Page 598: Checking The Image Before Printing
CHECKING THE IMAGE BEFORE PRINTING This function requires the hard disk drive. When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 599: Checking The Image Before Forwarding
CHECKING THE IMAGE BEFORE FORWARDING When "Received Data Image Check Setting" is enabled in the system settings (administrator), you can select the received data from the list and forward it to the addresses recorded in the address book. When this function is enabled, follow the steps below to forward the received image.
Page 600 AAA AAA BBB BBB Address Review CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ Freq. ABCD EFGH IJKL Sort Address If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes, the configured settings will be cancelled if you view the image.
Page 601: Image Check Screen
IMAGE CHECK SCREEN This function requires the hard disk drive. This section explains the image check screen. Image Check AAA AAA Information display This shows information on the displayed image. Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
Page 602: Forwarding Received Internet Faxes To A Network Address (Inbound Routing Settings)
FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) This function requires the hard disk drive. Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them.
Page 603 • A maximum of 500 sender numbers/addresses can be stored. • To delete an entered address, select the address in "Address to be Entered" and click the [Delete] button. SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses.
Page 604 • When selecting senders from the "Sender Number/Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard to select multiple senders. • A maximum of 50 forwarding tables can be stored. • Images sent in TIFF format may not display correctly in some recipient environments. In this event, change the file format to PDF.
Page 605 To delete a forwarding table, click the checkbox next to the table name so that it is selected Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu.
Page 606: Scanning From A Computer (Pc Scan Mode)
SCANNING FROM A COMPUTER (PC Scan Mode) This function requires the hard disk drive. BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 607 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.
Page 608 • For further information on the scan settings, click the open scanner driver Help. • If the [Preview] button is clicked when scanning from the document feeder tray, only one original page will be scanned for the preview image. If you wish to include that original in the scan, return it to the document feeder tray. SCANNER/INTERNET FAX Preview the image.
Page 609 • For further information on the scan settings, click the • If the originals are placed in the document feeder tray, only the top page will be previewed. The top page will be delivered to the original exit tray. Be sure to return the previewed page to the document feeder tray before previewing again or scanning.
Page 610: At The Machine
[At the machine] This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 PC scan in progress. Finish PC scan mode? Touch the [Exit] key in the touch panel. Exit Touch the [Yes] key. 5-127 SCANNER/INTERNET FAX Contents...
Page 611: Metadata Delivery
METADATA DELIVERY This section explains metadata delivery, which can be used when the hard disk drive and application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
Page 612: Preparations For Metadata
PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.
Page 613: Transmitting Metadata
TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Scan Internet Fax Address Book Original Scan: Address Entry Exposure Auto Send Settings Resolution 200X200dpi Address Review File Format Colour Mode Auto/Greyscale File Special Modes Quick File...
Page 614 Data Entry User ID Value 1 Value 2 Value 3 Value 4 Value 5 Value 6 Value 7 Value 8 Value 9 Value 10 Value 11 Value 12 • To change the number of keys displayed in the screen, touch the number of displayed items selector key. Select 6, 12, or 18 keys.
Page 615: Metadata Fields
METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically • Previously defined fields: •...
Page 616: Network Scanner / Internet Fax Specifications
NETWORK SCANNER / INTERNET FAX* SPECIFICATIONS Type Built-in 100 x 100, 200 x 200, 300 x 300, 400 x 400, 600 x 600 Scanning resolution (dpi) Internet Fax: 200 x 100, 200 x 200, 200 x 400, 400 x 400, 600 x 600 (200 x 100, 200 x 200 when file type is TIFF-S) Halftone can be selected for resolutions other than 200 x 100 dpi.
Page 617 CHAPTER 6 DOCUMENT FILING This function requires the hard disk drive. This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive.
Page 618: Overview
DOCUMENT FILING This section provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.
Page 619: Uses Of Document Filing
USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing Ratio, colour mode, and special mode settings must be reselected.
Page 620: Before Using Document Filing
BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Quick File Folder Documents scanned using the [Quick File] key are stored in this folder. A user name and file name are automatically assigned to each job.
Page 621 Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Full colour original (Text and photo example)
Page 622 Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive.
Page 623: Important Points When Using Document Filing
Do not store sensitive documents or documents that you do not want to be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator that saves the data.
Page 624: Using Document Filing In Each Mode
USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data.
Page 625: Document Filing
Scan to HDD mode The scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to HDD is used. DOCUMENT COPY IMAGE SEND FILING Ready to scan to HDD. Press [Start] to scan original. File Retrieve Scan to HDD HDD Status...
Page 626: Base Screen Of Document Filing
BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen. When user authentication is used and My Folder is configured, the file selection screen of My Folder will appear. If the user that logged in does not have My Folder configured, the folder selection screen will appear.
Page 627: Saving Files With Document Filing
SAVING FILES WITH DOCUMENT FILING This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File"...
Page 628 Select copy settings and then press the [COLOUR START] key or the [BLACK & WHITE START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • To prevent accidental saving of the document, the message "The scanned data is stored in the quick file folder." appears for 6 seconds (default setting) after the [START] key is pressed.
Page 629: Saving A File With "File
SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder.
Page 630 Select copy settings and then press the [COLOUR START] key or the [BLACK & WHITE START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • For the procedure for placing the original, see step 4 of To cancel scanning...
Page 631: File Information
FILE INFORMATION This section explains the settings that are configured in step 3 of a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission. Specifying a user name File Information Confidential...
Page 632 Assigning a file name A file name can be assigned to the file. File Information Confidential Password User Name User Unknown File Name Copy_04042010_112030 Stored to Main Folder Specifying the folder File Information Confidential Password User Name Name 1 File Name file-01 Stored to Main Folder...
Page 633 Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. File Information Confidential Password User Name Name 1 File Name file-01 Stored to...
Page 634: Saving A Document File Only
SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to select Scan to HDD settings.
Page 635 [Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings for 2-sided originals. Original (1) Touch the [Scan Size] key. If the original is a non-standard size that cannot be detected by auto original size detection, touch the [Scan Size] key and specify the original size. (2) Touch the [Store Size] key.
Page 636 [Colour Mode] key Touch the [Colour Mode] key to open the colour mode setting screen for Scan to HDD. Colour Mode The following settings can be selected for the scanning colour when the [COLOUR START] key or the [BLACK & WHITE START] key is pressed.
Page 637 Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "SPECIAL MODES" (page 5-71) in "5. SCANNER / INTERNET FAX". Special Modes [Erase] key The erase function is used to erase shadow lines on images produced when scanning thick originals or books on the document glass.
Page 638 Checking the image before storing it (Preview) If you touch the [Preview] key and then start Scan to HDD, the screen below appears. Before the scanned data is stored, you can check a preview of the scanned image in this screen and return to the Scan to HDD settings screen to change settings Preview Preview image...
Page 639: Performing "Scan To Hdd
PERFORMING "Scan to HDD" DOCUMENT COPY IMAGE SEND FILING Ready to scan to HDD. Press [Start] to scan original. File Retrieve Scan to HDD HDD Status File Original Scan: Information Auto Exposure Resolution 200X200dpi Comp. Ratio Medium Auto Colour Mode Special Modes Preview If the original is 2-sided, be sure to touch the [Original] key and then touch the [2-Sided Booklet] key or the [2-Sided...
Page 640: Using Stored Files
USING STORED FILES This section explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled.
Page 641 Select the file that you wish to retrieve. File Retrieve Scan to HDD HDD Status Ex Data Access Search Main Folder File Name User Name Date file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 file-03.tiff Name 3 04/04/2010 file-04 Name 4 04/04/2010 file-05.tiff Name 5...
Page 642: Folder And File Selection Screens
FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine. When user authentication is not enabled Folder Select Main Folder...
Page 643: File Selection Screen
FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. The file selection screen can be displayed in "List screen" format or "Thumbnail screen" format. (To select the format, see "(5) [Switch Display] key" below.) This chapter assumes that the "List screen"...
Page 644 [Multi-File Print] key Touch this to select multiple files in a folder for printing. ☞ MULTI-FILE PRINTING (page 6-33) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnails can be changed in "Sort Order".
Page 645: Selecting A File
SELECTING A FILE This section explains how to select a file to be used. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Folder Select Main Folder Quick File Folder User 1 User 2 User 3 User 4 User 5 User 6 User 7...
Page 646: Job Settings Screen
JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. File Retrieve Scan to HDD HDD Status Ex Data Access Main Folder File Name User Name file-01 Name 1...
Page 647: Printing A Stored File
PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings.
Page 648: Print Settings Screen
PRINT SETTINGS SCREEN [Paper Select] key Use this key to set the paper size. [Output] key Use this key to select Sort, Group or Staple Sort, and to select the output tray. [2-Sided] key Use this key to select the orientation of the image on the reverse side of the paper for 2-sided printing.
Page 649: Multi-File Printing
MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Main Folder File Name User Name file-01 Name 1 file-02 Name 2 file-03 Name 3 file-04 Name 4 file-05 Name 5 All Files Switch Display Select All Multi-File Print File Name User Name file-01...
Page 650 (2) (3) Job Settings / Print Number of Selected Files: 5 Number of Prints (1 999) Apply the Number from Stored Setting of Each Job. Printing a selected file. The number of selected files appears in the number of selected Cancel files display.
Page 651: Batch Printing
Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. Select All Multi-File Print File Name User Name file-01 Name 1...
Page 652 Batch Print User 1/ All Files User Name Name 1 Password Delete the Print and Delete the Data Data Print and Save the Data Batch Print User 1/ All Files User Name Name 1 Password Delete the Print and Delete the Data Data Print and Save the Data Batch Print...
Page 653: Sending A Stored File
SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file.
Page 654: Send Settings Screen
SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see SCREEN OF FAX MODE" (page 4-7) in "4. FACSIMILE" and INTERNET FAX". Example of scan mode Send mode tabs Touch the appropriate tab to select fax mode, scan mode, Internet fax mode, etc.
Page 655: Properties Of Stored Files
PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected.
Page 656 Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". • A file that is set to "Protect" can be changed to "Sharing" or "Confidential". However, a "Protect" file that is saved in the Quick File folder can only be changed to "Sharing".
Page 657: Moving A Stored File
MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-29) Job Settings file-01 Name 1 Select the job.
Page 658 Job Settings / Move file-01 Name 1 Select the folder the file is moved to. File Name file-01 Move to: User 2 A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
Page 659: Deleting A Stored File
DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 6-29) Job Settings file-01 Name 1 Select the job. Property Print Send...
Page 660: Checking An Image Of A Stored File
CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the desired file and touch the [Image Check] key. ☞ SELECTING A FILE (page 6-29) Depending on the size of the image, part of the image may be clipped off in the image check screen on the touch panel. Job Settings file-01 Name 1...
Page 661: Image Check Screen
IMAGE CHECK SCREEN This section explains the image check screen. Image Check file-01 Information display This shows information on the displayed image. Preview image This shows an image of the selected file. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
Page 662: Retrieving And Using A File From The Job Status Screen
RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 663: Searching For A Stored File
SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name.
Page 664 (B)(D) User Name Name 1 Name 3 Default User Name 5 Direct Entry Name 7 Name 9 Name 11 ABCD EFGH IJKL User Using the user name to search There are four ways to select the user name: Cancel (A) Touch the key of the user name. Name 2 The touched user name is highlighted.
Page 665 Search User Name Name 1 File or Folder Name file-01 Password • When you search using [File or Folder Name], custom folders that match the search characters will also appear in the list. When a folder key is touched, a list of the files in the folder appears. Touch the desired file in the list. •...
Page 666 Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Folder Select Main Folder Quick File Folder User 1...
Page 667 (B)(D) User Name Name 1 Name 3 Default User Name 5 Direct Entry Name 7 Name 9 Name 11 ABCD EFGH IJKL User Using the user name to search There are four ways to select the user name: Cancel (A) Touch the key of the user name. Name 2 The touched user name is highlighted.
Page 668 Search User Name Name 1 File or Folder Name file-01 Password Search within Current Folder Start searching. (1) Touch the [Search within Current Folder] Cancel Start Search checkbox so that it is selected To search only files that are in the current folder, select the [Search within Current Folder] checkbox Use this method to search for a file in a confidential folder.
Page 669 CHAPTER 7 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "Accessing the System Settings (General)"...
Page 670 Storing/Calling of System Settings ... 7-98 Sharp OSA Settings ..... . . 7-99 SYSTEM SETTINGS FOR FAX System Settings for Fax (General) List .
Page 671: System Settings
SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Page 672: Common Operation Methods
Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. Example: Address book screen Address Book Sort Address Add New...
Page 673: System Settings (General)
SYSTEM SETTINGS (GENERAL) This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) JOB STATUS PRINT READY DATA SYSTEM SETTINGS IMAGE SEND LINE DATA LOGOUT HOME System Settings Total Count Default Settings Paper Tray Address Control...
Page 674: System Settings (General) List
System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 675 Paper Tray Settings Item ■ Paper Tray Settings ● Tray Settings Tray 1 Tray 2* Tray 3* Tray 4* Bypass Select Similar Sizes for Auto Detection ● Paper Type Registration ● Auto Tray Switching ● Custom Size Registration (Bypass) * When a paper drawer is installed. Address Control Item ■...
Page 676 Printer Condition Settings Item ■ Printer Condition Settings* ● Printer Default Settings Copies Orientation Default Paper Size Default Output Tray Default Paper Type Initial Resolution Setting Disable Blank Page Print Line Thickness 2-Sided Print Colour Mode N-Up Print Fit To Page Output Print per Unit Quick File...
Page 677 Document Filing Control Item ■ Document Filing Control When the hard disk expansion kit is installed. USB-Device Check Item ■ USB-Device Check User Control Item ■ User Control* ● Amend User Information * When user authentication is enabled and the logged-in user does not have the authority to configure the system settings (administrator) (excluding factory default users).
Page 678: Total Count
Total Count This function shows the page count in each mode. Touch the [Total Count] key. Job Count This displays or prints out the counts of all jobs. • A3 (11" x 17") size paper is counted as two sheets. •...
Page 679: Default Settings
Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Specify Time Zone Date&Time Settings...
Page 680: Date Format
Date Format The format used to print the date on lists and other output can be changed. Item Current Setting Format Separator Day-Name Position Time Display "Disabling of Clock Adjustment" (page 7-63) has been enabled in the system settings (administrator), the date and time cannot be set.
Page 681: Paper Tray Settings
Paper Tray Settings Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Page 682 Tray Settings Paper Tray Paper Type Plain, Pre-Printed, Recycled, Letter Head, Tray 1 Pre-Punched, Colour, Heavy Paper 1* Type Tray 2 (When a paper drawer is installed.) Tray 3 (When a paper drawer is installed.) Tray 4 (When a paper drawer is installed.) In addition to the paper types of trays 1 to 4,...
Page 683: Paper Type Registration
Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Type Name Fixed Paper Side Disable Duplex Disable Staple...
Page 684: Address Control
Address Control Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. •...
Page 685 Settings Item Items stored in all modes Address Type Search Number Address Name Initial Key Name Custom Index Register this Address to be added to the [Frequent Use] index. Items appearing when an e-mail address is stored E-mail Address File Format Items appearing when an Internet fax address is stored I-Fax Address File Format...
Page 686 Item Items appearing when a Direct SMTP address is stored • Direct SMTP Address • Add Hostname or IP Address Too • Hostname or IP Address File Format Items appearing when a group is stored Address Storing group keys This section explains the procedure for storing group keys. Description Use these three settings to set an address for Direct SMTP transmission.
Page 687 AAA AAA CCC CCC EEE EEE (1-1000) (1-1000) Touch the [Address Book] key. Touch the [Add New] key. BBB BBB DDD DDD FFF FFF Select "Group" from the [Address Type] list. Set the [Group Name], [Initial], and [Key Name] settings. (Other settings can be adjusted as necessary.) Use the scroll bar to display the lower part of the screen, and touch the...
Page 688: Custom Index
AAA AAA CCC CCC EEE EEE GGG GGG AAA AAA CCC CCC EEE EEE GGG GGG (1-1000) The group key registration screen appears. If you want to finish, touch [Cancel] key to return to the previous screen. The procedure is complete. Custom Index The name of a custom index can be changed for greater ease of use.
Page 689: Program
Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Page 690: Fax Data Receive/Forward
Fax Data Receive/Forward This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see I-Fax Settings These settings can be configured when the hard disk drive and Internet fax expansion kit are installed. Reception Start Touch this key to immediately connect to your mail server (POP3 server) and check for received Internet faxes.
Page 691: Printer Condition Settings
Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. To configure the settings, touch the [Printer Condition Settings] key. These settings can be used when the hard disk drive and printer expansion kit are installed. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Page 692: Pcl Settings
Item Quick File *1 When a finisher is installed. *2 This setting is used to adjust the line width of vector graphics (black & white printing only). Except for CAD and other specialized uses, there is normally no need to change this setting. When "0" is selected, all lines are printed at a width of 1 dot.
Page 693: Postscript Setting
PostScript Setting When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. Settings Item Print PS Error Binary Processing This setting can be configured when the PS3 expansion kit is installed. Description When a PS (PostScript) error •...
Page 694: Document Filing Control
Document Filing Control This function requires the hard disk drive. Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document Filing Control] key to configure the settings. When the [Document Filing Control] key is touched, the following screen will appear. •...
Page 695: Usb-Device Check
USB-Device Check This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key to check the connection. The status of a USB device that is not compatible with the machine will not appear. User Control This section explains settings for user control.
Page 696: System Settings (Administrator)
SYSTEM SETTINGS (ADMINISTRATOR) This section explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication Setting"...
Page 697: When User Authentication Is Enabled
When User Authentication is Enabled When "User Authentication Setting" (page 7-47) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen.
Page 698 Login by user number User Authentication • In addition to login by touching the [Admin Login] key, the system settings (administrator) can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights.
Page 699: System Settings (Administrator) List
System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 700 Energy save Item ■ Energy Save ● Toner Save Mode Print Copy* ● Auto Power Shut-Off ● Auto Power Shut-Off Timer ● Preheat Mode Setting * This function is not available in some countries and regions. Operation Settings Item ■ Operation Settings ●...
Page 701 Item Scan Customize 1 Customize 2 Customize 3 Internet Fax* (Same as Scan) Fax* (Same as Scan) USB Memory Scan Customize 1 Customize 2 Customize 3 Data Entry* (Same as Scan) ● Home Screen Settings* My Menu Settings* ● Preview Setting Default Preview Default Preview Display Copy...
Page 702 Item Operation from Specified PC Operational Authority Hostname or IP Address of PC View Password Entry Screen Operation by User who Has Password Operational Authority View Password Entry Screen ● Soft Keyboard Template Setting *1 This cannot be set on the machine. Set this in the system settings in the Web pages. *2 When the Internet fax expansion kit is installed.
Page 703 Item Disabling of Offset Disabling of Stapler* Disabling of Punch* Disabling of Colour Mode* ● Fusing Control Settings *1 When the hard disk drive is installed. *2 When the automatic document feeder is installed. *3 When a paper drawer is installed. *4 When a finisher is installed.
Page 704 Item Initial Tab Copy Setting Disabling Deletion of Job Programs Disabling of Bypass-Tray in Duplex Copy Disabling of Auto Paper Selection Auto Selection Setting of Tray that is Supplied the Paper B/W 600dpi x 600dpi Scanning Mode for Document B/W Quick Scan from Document Glass Auto Clear Before Copy Job Execution ●...
Page 705: Image Send Settings
Printer Settings Item ■ Printer Settings ● Default Settings Prohibit Notice Page Printing Prohibit Test Page Printing A4/Letter Size Auto Change Print Density Level Colour Black & White CMYK Exposure Adjustment Bypass Tray Settings Enable Detected Paper Size in Bypass Tray Enable Selected Paper Type in Bypass Tray Exclude Bypass-Tray from Auto Paper Select Job Spool...
Page 706 Item Initial Resolution Setting • Scan • Internet Fax* • Fax* Default Exposure Settings • Original Image Type • Moiré Reduction Must Input Next Address Key at Broadcast Setting Scan Complete Sound Setting The Number of File Name/Subject/Body Keys Displayed Setting The Number of Direct Address Keys Displayed Setting Disable Switching of Display Order...
Page 707 Item Own Name and Destination Set Sender Data Registration • Sender Name • Sender Fax Number • I-Fax Own Address Registration of Own Name Select ● Scan Settings Other Settings Default Sender Set Default Colour Mode Settings • Black & White •...
Page 708 Item Speaker Volume Setting • Receive Signal • Communication Error Signal Original Print on Transaction Report Transaction Report Print Select Setting • Single Sending • Broadcasting • Receiving Activity Report Print Select Setting • Auto Print at Memory Full • Print Daily at Designated Time Body Text Print Select Setting Pre-Setting Mail Signature I-Fax Send Settings...
Page 709 Document Filing Settings Item ■ Document Filing Settings ● Other Settings Default Mode Settings Sort Method Setting Administrator Authority Setting Delete File Delete Folder Change Password Delete All Quick Files Delete Delete quick files at power up (protected files excluded) Default Colour Mode Settings Colour Black &...
Page 710 Item ● Document Output Options Print Copy Print Scan Send Internet Fax Send (Incl. PC-I-Fax)* Fax Send (Incl. PC-Fax)* Scan to HDD Scan Send Copy Scan Send Internet Fax Send (Incl. PC-I-Fax)* Fax Send (Incl. PC-Fax)* Scan to HDD Internet Fax Send* Copy Scan Send Internet Fax Send (Incl.
Page 711 List Print (Administrator) Item ■ List Print (Administrator) ● Administrator Settings List ● Image Sending Activity Report ● Data Receive/Forward List ● Web Settings List* ● Metadata Set List* *1 When network connection is enabled. *2 When the hard disk drive and application integration module are installed. Security Settings Item ■...
Page 712 Enable/Disable Settings Item ■ Enable/Disable Settings ● Printer Condition Settings (When the hard disk drive and printer expansion kit are installed.) ● User Control Disabling of Printing by Invalid User ● Operation Settings Cancel Auto Clear Timer Disabling of Job Priority Operation Disabling of Bypass Printing Disable Auto Key Repeat Disabling of Clock Adjustment...
Page 713 Item ● Image Send Settings Other Disabling Disable Switching of Display Order Disable Scan Function • PC Scan • USB Memory Scan Settings to Disable Registration Disable Registering Destination from Operation Panel Disable Registering Destination on Web Disable Registration of Program Disable Registration of Memory Box Disable Destination Registration Using Global Address Search*...
Page 714 Storing/Calling of System Settings Item ■ Storing/Calling of System Settings ● Restore Factory Defaults ● Store Current Configuration ● Restore Configuration Sharp OSA Settings Item ■ Sharp OSA Settings* ● External Account Setting External Account Control Enable Authentication by External Server ●...
Page 715: User Control
User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied.
Page 716: Other Settings
Other Settings Actions when the Limit of Pages for Output Jobs This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. The following selections are available. • Job is Stopped when the Limit of Pages is Reached •...
Page 717: Perform Ldap Server Access Control
Perform LDAP server access control. Access control information for page count limits, authorities, and favourite operations can be stored on an LDAP server, and by using this LDAP server for network authentication, user authentication based on the stored access control information can be performed. This can be used when user authentication is performed by network authentication using an LDAP server or a directory service (Active Directory, etc.).
Page 718 Item Description E-mail Address Information is acquired from the LDAP server. My Folder Pages Limit Group Authority Group Favourite Operation Group * If the user name cannot be acquired, the first 16 characters of the text string entered as the user name for network authentication is used.
Page 719: User List
User List This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is touched, the following screen appears. • [Add New] key Use this to add a new user. • [Delete All Users] key Use this to delete all stored users.
Page 720 Pages Limit Group Unlimited* Authority Group* Admin Favourite Operation Group Following the System Settings* *1 Items that can be changed. *2 For detailed information of each of the settings, see Settings Item Store the name of the user (max. 32 characters). This user name is used as the key name in User Name the login screen, the document filing user name, and the sender name.
Page 721: Page Limit Group List
Page Limit Group List This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is touched, the following screen appears. •...
Page 722: Authority Group List
Authority Group List Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is touched, the following screen appears. •...
Page 723 List of settings and factory default settings of template groups Item Group Name Select the Group Name to be the Registration Model Copy Colour Mode Approval Setting Special Modes Usage Printer Colour Mode Approval Setting FTP Pull Print USB Memory Direct Print Network Folder Pull Print Image Send Approval Settings for Each Mode...
Page 724 Item Prints (Document Filing) • Colour Mode Approval Setting • Special Modes Usage • Document Filing Image Check • Display only the Files of Logged-in Users Common Functions Approval Settings for 2-Sided Print Output Approval Settings MFP Settings System Settings Operational Authority System Settings* Web Settings Operational Authority Display of Device /Network Status...
Page 725: Favourite Operation Group List
Favourite Operation Group List This is used to store favourite operation groups and My Menu. Some settings may not be configured depending on the connecting state of peripheral devices. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Favourite Operation Group Registration Sets of preferred settings can be as groups.
Page 726 My Menu List Home screen settings must be previously stored. Select a My Menu when storing a favourite operation group. Settings Item My Menu Name Enter a maximum of 32 characters for the My Menu name. Select the My Menu to be the Select one of the previously stored My Menus as a template for the new My Menu.
Page 727: User Count
User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. • [Select All Users] key This selects all users. • [Show] key This shows the counts of the selected user. •...
Page 728: Card Setting
Reset all items of the selected users to "0". Card Setting (when the HID card reader is available.) Configure this setting if user authentication will be performed using a Sharp OSA external authentication application and an HID card. Card Reader Device Registration In this setting, the product ID and vender ID of the connected HID card reader are displayed.
Page 729: Energy Save
Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings. Toner Save Mode You can reduce the amount of toner used for printing. Print Print example data...
Page 730: Operation Settings
Set the screen that appears after auto clear and login. You can select the base screen of copy, fax / image send, or document filing mode, the home screen, or the Sharp OSA screen*. * When the application communication module is installed. Initial...
Page 731: Disabling Of Clock Adjustment
Disabling of Clock Adjustment This setting is used to prohibit changing of the date and time. Disabling of Covers/Inserts Mode (When the automatic document feeder is installed.) This setting is used to prohibit the use of the covers and inserts function. Set Keyboard Priority When an external keyboard is connected, you can select whether the soft keyboard or the external keyboard is...
Page 732: Mfp Display Pattern Setting
When [Use Custom Image] is selected, the Mode Key image can be changed using a gif file Image of up to 10 KB in size. A shortcut to the Sharp OSA application and keys that appear in "My Menu" can be stored (a Application Keys total of eight keys can be stored).
Page 733: My Menu Settings
My Menu Settings Use this to configure the My Menu screen that appears when the [My Menu] key is pressed. The settings are shown below. Item Display Title Show a title on the My Menu. Title Enter a maximum of 70 characters for the title name. Display User Name* Show the currently logged-in user name on the My Menu.
Page 734: Preview Setting
Preview Setting (When the hard disk drive is installed.) Configure settings for the preview screen that can be used for fax / image send and document filing. Default Preview Set the selection state of the [Preview] key in each of the screens below.
Page 735: Device Control
Device Control These settings control devices installed on the machine. Touch the [Device Control] key to configure the settings. Other Settings Original Feeding Mode The following original feeding modes can be set to operate by default in copy, Scan to HDD, and image send modes.
Page 736: Original Size Detector Setting
Original Size Detector Setting One of the 8 groups of standard original sizes shown below can be selected for detection by the original size detection function. Selections A3, A4, A4R, A5, B4, B5, B5R AB-1 A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm AB-2 (8-1/2"...
Page 737: Disabling Of Document Feeder
Disabling of Devices Use these settings when a peripheral device on the machine has failed or when you wish to temporarily disable a device. Disabling of Document Feeder (When the automatic document feeder is installed.) Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions.
Page 738: Copy Function Settings
Copy Function Settings The following settings are related to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( when the auto clear interval has elapsed.
Page 739: Other Settings
Other Settings Copy Exposure Adjustment This is used to adjust the exposure level when [Auto] is used for the copy exposure. Colour Use this to set the copy exposure level in colour mode for the document glass and for the automatic document feeder. Black &...
Page 740: Disabling Deletion Of Job Programs
Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored in job programs. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies. The bypass tray is often used to feed label sheets, transparency film, and other special media for which two-sided copying is prohibited.
Page 741: Initial Colour Balance Setting
Colour Adjustments The following colour settings can be configured. Initial Colour Balance Setting Colour balance values obtained using "Colour Balance" in the special modes can be stored in a program (1 to 48), and those values can be retrieved and stored as the initial colour balance setting*.
Page 742: Network Settings
Network Settings Network settings are described below. Touch the [Network Settings] key to configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND IPv4 Settings When using the machine on a TCP/IP (IPv4) network, use this setting to configure the IP address of the machine.
Page 743: Printer Settings
Printer Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing This setting is used to disable printing of notice pages. Prohibit Test Page Printing This setting is used to disable printing of test pages.
Page 744: Interface Settings
Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode (When the hard disk drive and printer expansion kit are installed.) This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
Page 745: Auto Colour Calibration
Auto Colour Calibration This is used to perform automatic colour correction when the colour in colour printing is off. The machine prints a test patch, the test patch is scanned, and the colour is automatically corrected. After the [Execute] key is touched and a test patch is printed, a message appears prompting you to begin automatic calibration.
Page 746: Image Send Settings
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see Operation Settings The operation settings below apply to all image send functions. Other Settings Default Display Settings You can select one of 5 base screen types for the base screen...
Page 747: Settings To Disable Registration
Must Input Next Address Key at Broadcast Setting This setting is used to require that the [Next Address] key be touched before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key.
Page 748: Disable Registration Of Program
Disable Registration of Program This prohibits the use of the address book when a program is stored. Configure the setting for each of the following items: • E-mail • FTP • Desktop • Network Folder • Internet Fax (Including Direct SMTP) •...
Page 749 SYSTEM SETTINGS Own Name and Destination Set Use this setting to enter the Internet fax address, fax number of the machine and the name of the user. Sender Data Registration Use this to store the sender name for fax and Internet fax, the sender number for fax, and the sender address for Internet fax.
Page 750: Scan Settings
Scan Settings Settings related to scanning can be configured. Other Settings Default Sender Set The information stored here is used if you do not specify [Reply-To] in the send settings when performing Scan to E-mail. Sender Name Enter a default sender name (maximum of 20 characters).
Page 751: Disable Scan Function
Maximum Size of E-mail Attachments (E-mail) To prevent the transmission of excessively large image files by Scan to E-mail, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
Page 752: I-Fax Settings
I-Fax Settings These settings can be configured when the hard disk drive and Internet fax expansion kit are installed. I-Fax Default Settings These settings are used to configure the default settings for Internet fax. Auto Wake Up Print When the [POWER] key ( ) is "off"...
Page 753: Activity Report Print Select Setting
Activity Report Print Select Setting This is used to have the Image Sending Activity Report stored in the machine's memory automatically print at specified times. The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 201, and it can also be set to automatically print at a specified time (once a day only).
Page 754: Rotation Sending Setting
Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) A4, B5R, A5R, 8-1/2 x 11", 5-1/2" x 8-1/2"R, 16K A4R and 8-1/2"...
Page 755: I-Fax Output Setting
Letter Size RX Reduce Print This program is not available in Canada and Philippines. When a letter-R (8-1/2" x 11"R) size fax is received, this setting reduces the fax to A4R size. When this setting is enabled, A4R size faxes are also reduced.
Page 756: Document Filing Settings
Document Filing Settings This function requires the hard disk drive. Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings. Other Settings Default Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file.
Page 757: Default Output Tray
Colour Data Compression Ratio Setting [Low], [Medium], or [High] can be selected for the default compression ratio for transmission of a stored colour file. Scan Complete Sound Setting This setting adjusts the volume of the beep that sounds when scanning ends. The beep can also be turned off. Default Output Tray (When the exit tray unit is installed.) This setting is used to select the default output tray for...
Page 758: Document Output Options
Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Print For each mode, select whether or not printing of stored files is allowed.
Page 759: List Print (Administrator)
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
Page 760: Security Settings
Security Settings This function requires the hard disk drive. The following settings are related to security. Touch the [Security Settings] key to configure the settings. SSL Settings SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a network.
Page 761: Enable/Disable Settings
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to configure the settings. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
Page 762 This function is only for use as an emergency measure. Once this setting is enabled, only a service technician can cancel the setting. Promptly contact your dealer or nearest SHARP service department to have a service technician cancel the setting and resolve the colour-related problem.
Page 763 Disable Registering Destination on Web Page (When network connection is enabled.) This disables address control from the Web pages. • Group (Direct Entry) • Group (Address Book) • Individual Select All: Select all items. Clear Checked: Clear all selections. Disable Registration of Program This prohibits the use of the address book when a program is stored.
Page 764: Change Administrator Password
Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key to change the password. When changing the password, be sure to remember the new password. It is recommended that you periodically change the administrator password. Password Enter the new administrator password (5 to 32 characters).
Page 765: Data Backup
• This function cannot be used while the system settings are in use, while a job is being executed, or when there is a reserved job. • For machines for which data can be imported, contact your SHARP dealer or nearest authorised service representative. Storage Backup...
Page 766: Restore Factory Defaults
Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
Page 767: Sharp Osa Settings
"TURNING THE POWER ON AND OFF" (page 1-15) in "1. BEFORE USING THE MACHINE ". Job Priority Preference Set the playing speed of the animation in the Sharp OSA application. The following settings can be configured. • Printing • Balanced •...
Page 768: System Settings For Fax
SYSTEM SETTINGS FOR FAX This section explains system settings that are specifically for the fax function. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
Page 769: Address Control
Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 7-16). When the [Address Book] key is touched, the following screen appears. •...
Page 770 Settings Item General items stored Address Type Search Number Address Name Initial Key Name Custom Index Register this Address to be added to the [Frequent Use] index. Fax Number Transmission Mode Description Select the type of address to be stored in the address book. In this case, select [Fax].
Page 771: Editing And Deleting A Memory Box
F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. • [Add New] key Use this to add a new memory box. Storing a memory box Touch the [Add New] key in the above screen to open a registration screen.
Page 772 Settings Item Items common to all types Box Type Memory Box Name Sub Address / Passcode Items displayed when storing a confidential memory box Print PIN Items displayed when storing a relay broadcast memory box Recipients • When programming a new memory box, a sub-address that is already programmed for another box cannot be used. However, the same passcode can be used for more than one memory box.
Page 773: Fax Data Receive/Forward
Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Receive Setting Multiple Set Print Staple Forward Received Data • If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be forwarded.
Page 774: System Settings For Fax (Administrator) List
System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) • For the procedure for using the system settings (administrator), see 7-28).
Page 775 Item Transaction Report Print Select Setting • Single Sending • Broadcasting • Receiving • Confidential Reception Activity Report Print Select Setting • Auto Print at Memory Full • Print Daily at Designated Time Distinctive Ring Detection* Setting* Fax Send Settings Auto Reduction Sending Setting Rotation Sending Setting Quick On Line Sending...
Page 776: Image Send Settings
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Fax Default Settings The fax settings can be enabled or disabled to suit the needs of your workplace.
Page 777: Pbx Setting
Original Print on Transaction Report When a transaction report is printed for a memory transmission, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Print Out All Report •...
Page 778: Fax Send Settings
Fax Send Settings Settings for fax transmission can be configured. Auto Reduction Sending Setting This setting is used to have the size of transmitted faxes automatically reduced to match the size of the paper in the receiving machine. If the setting is disabled, faxes are sent at full size. Because the size is not adjusted to match the size of the printing paper, part of the received fax may be cut off.
Page 779 Recall in Case of Line Busy This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason. Number of Times to Recall When Line is Busy This setting specifies whether or not recalling is performed when the line is busy.
Page 780: Fax Receive Settings
Fax Receive Settings Settings for fax reception can be configured. Number of Calls in Auto Reception This setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception in auto reception mode. The "Number of Calls in Auto Reception"...
Page 781: Letter Size Rx Reduce Print
Letter Size RX Reduce Print This program is not available in Canada and Philippines. When a letter-R (8-1/2" x 11"R) size fax is received, this setting reduces the fax to A4R size. When this setting is enabled, A4R size faxes are also reduced.
Page 782: Fax Polling Security
Fax Polling Security The following settings are for regular polling memory using the Public Box. Set Fax Polling Security When the memory polling function is used, this setting determines whether any machine will be allowed to poll your machine, or only machines that have been stored in your machine.
Page 783: System Settings Menu
SYSTEM SETTINGS MENU Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check User Control User Control Energy Save Operation Settings Device Control Copy Function Settings Network Settings Printer Settings Job Count Device Count...
Page 784 Change Administrator Password Product Key Data Backup Storage Backup Storing/Callling of System Settings Restore Factory Defaults Sharp OSA Settings External Account Setting Default Display Settings Scan Complete Sound Setting The Number of File Name/Subject/Body Address Book Default Selection Keys Displayed Setting...
Page 785: Chapter 8 Troubleshooting
CHAPTER 8 TROUBLESHOOTING This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest authorised service representative.
Page 786: Troubleshooting Problems
TROUBLESHOOTING PROBLEMS The chart below shows the procedure to follow in the event a problem occurs. Use it as a troubleshooting guide. Press the [POWER] key ( ) to turn off the power and switch the main power switch to the "off" position. Wait at least 10 seconds and then switch the main power switch and the [POWER] key ( •...
Page 787: Frequently Asked Questions
FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original 1 Place the originals. If the X dimension (width) of the document is less than 140 mm (5-1/2") or the Y dimension (height) is less than 131 mm (5-1/8"), place the original on the document glass.
Page 788: I Can't Print From A Computer
Also check that the printer driver port is set correctly. Checking the printer name Check here Checking port settings in the printer driver SHARP MX-XXXX Do your port settings look like this? SHARP MX-XXXX Your port settings should look like this.
Page 789: Printing On An Envelope
Printing on an envelope The procedure for printing on an envelope is explained below. Only the name and address side of an envelope can be printed on. It is recommended that you do a test print to check the print result before using an envelope.
Page 790: Changing The Paper Size Used For A Print Job
Changing the paper size used for a print job Paper Empty Paper Empty 1 Check details on the job. Print Job Scan to Fax Job Internet Fax Job Queue Sets / Progress Status Copy 020 / 001 Copying Computer01 020 / 000 Paper Empty Copy 002 / 000...
Page 791: Adjusting The Volume Of The Ringer
Adjusting the volume of the ringer The machine starts printing when I try to forward data... Before forwarding received fax data to a shared folder, check that destination computer is turned on. If the computer is not turned on, the machine prints the received fax data.
Page 792: Troubleshooting
REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution The fusing unit is hot. Take care not to burn yourself when removing a misfeed. • When removing misfed paper, do not touch or damage the transfer belt. •...
Page 793: Paper Misfeed Illustrations
PAPER MISFEED ILLUSTRATIONS If you require more information when reading the instructions in the touch panel, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 10) for your situation. ☞...
Page 794 (4) Paper misfeed in the exit tray unit (right tray) Remove the misfed paper. (5) Paper misfeed in the reversing unit Open the Paper reversing section cover and remove the misfed paper. (6) Paper misfeed in the bypass tray Remove the misfed paper. (7) Paper misfeed in tray 1 to tray 4 (side) The misfeed may have occurred inside the machine.
Page 795: Removing Staple Jams
REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. ☞ FINISHER FINISHER Take care that a bent staple does not hurt you. TROUBLESHOOTING Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Gently slide the finisher until it stops.
Page 796 TROUBLESHOOTING Lower the lever at the front end of the staple case. Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
Page 797: Problems Related To Copying Operation
COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place............8-13 •...
Page 798 Problem Image rotation does Did you select the paper size or copy not take place. ratio manually? Are you copying using settings that do not allow rotate copying? Is "Rotation Copy Setting" disabled in the system settings (administrator)? Two-sided copying Does the paper type setting of the does not take place.
Page 799: Problems Related To Copy Results
PROBLEMS RELATED TO COPY RESULTS Problem The image is too light Is the image too light or too dark? or too dark. Has an appropriate exposure mode for the original type been selected? Colours are off. Did you perform "Registration Adjustment"? Part of the image is Has an appropriate ratio been selected...
Page 800: Problems Related To Printing Operation
PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place............8-16 •...
Page 801 Problem Printing does not take Is the IP address selected correctly? place. (Windows) Are you using a printer port created using Standard TCP/IP Port? (Windows 2000/XP/Server 2003/Vista/ Server 2008/7) Is "Connect via" set to [Ethernet] for AppleTalk? (Mac OS 9.0-9.2.2) Is your computer in an unstable state? Is the machine specified correctly in the software application that you are using...
Page 802 Problem Printing does not take Was a Notice Page printed? place. Have functions been disabled by the administrator? Colour printing does Is the colour mode set to "Color"? not take place. Have functions been disabled by the administrator? Two-sided printing Does the paper type setting of the does not take place.
Page 803: Problems Related To Print Results
Problem Direct printing of a file Is "IPsec Settings" enabled on the in a shared folder on a machine? computer is not possible. A tray, finisher, or Have the peripheral devices that are other peripheral installed on the machine been device installed on the configured in the printer driver? machine cannot be...
Page 804 Problem Part of the image is Does the paper size specified by the job cut off. match the size of paper loaded in the tray? Is the print orientation setting (portrait or landscape) correct? Are the margins set correctly in the layout settings of the application? The image is upside Are you using a type of paper (tab...
Page 805 Problem Many nonsense Is your computer or the machine in an characters are printed. unstable state? Point to check Cancel printing, restart your computer and the machine, and try printing again. If little free space remains in the memory or hard drive of your computer, or many jobs have been spooled on the machine and it has little free memory remaining, printed text may turn into nonsense characters.
Page 806 FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place........... .8-23 •...
Page 807: Problems Related To Transmission
PROBLEMS RELATED TO TRANSMISSION Problem Transmission does Is the telephone line connected not take place. securely? Is the correct dial mode set for your line? Is a busy signal received? Did a communication error occur? Does a message appear indicating that the memory is full? Does a message appear notifying you that the original size was not detected?
Page 808 Problem Transmission does Does the job status screen (completed not take place. jobs) or a transaction report indicate that the transmission was not successful? Did you place a long size original on the document glass when it is scanned? Did you place an original that is folded? Are the sub-address and passcode correct? (When using F-code communication)
Page 809: Problems Related To Reception
Problem Transmission does Is the machine's clock set to the correct not begin at the time? specified time. Is a transmission in progress? PROBLEMS RELATED TO RECEPTION Problem Printing does not take Does a message appear in the display place after reception. instructing you to add toner or paper? (Printing is not possible when this screen appears.)
Page 810: Problems Related To Telephone
Problem The machine does not Has the reception mode been set to begin fax reception. "Manual Reception" in the system settings? Is little free memory remaining? PROBLEMS RELATED TO TELEPHONE Problem Dialling is not Is the extension phone connected? possible. You cannot talk to the Did you dial using the speaker? other party.
Page 811 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem A one-touch individual Has the maximum number of keys been key or group key stored? cannot be stored. Have functions been disabled by the administrator? A one-touch individual If the key is an individual key, is the key key or group key included in a group? cannot be edited or...
Page 812: Problems Related To One-Touch Individual Keys / Group Keys
SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place........... .8-28 •...
Page 813 Problem Transmission does Does the image file exceed the e-mail not take place. attachment limit set in the system settings (administrator)? Did the image file exceed the file attachment size limit of your mail server? (When Scan to E-mail is used.) Has the folder on the destination computer been set as a shared folder so that files can be sent to it?
Page 814: Problems Related To Scan Results
Problem The received image Does the viewer program used by the file cannot be opened. recipient support the format of the received image data? Does a message appear prompting you to enter your password? Transmission takes a Is the resolution setting appropriate at long time.
Page 815 Problem The quality of the Is the original printed matter such as a scanned image is book or magazine? poor. When scanning a colour or greyscale original, is the colour mode set to "Mono2"? Is a destination included that has [TIFF-S] selected for the format? The scanned image is Is the original placed face up or face...
Page 816 Problem The image is too light Is the threshold value suitable? or too dark. (When using PC Scan.) Are the brightness and contrast settings suitable? PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem A one-touch individual Has the maximum number of keys been key or group key stored? cannot be stored.
Page 817 Problem A one-touch individual Is the key included in a program key? key or group key cannot be edited or deleted. Have functions been disabled by the administrator? Has your administrator enabled a function that prevents editing/deleting? Point to check Remove the key from the program and then edit or delete the key.
Page 818: Problems Related To Filing
DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place..........8-34 •...
Page 819: Problems Related To File Management
Problem A job cannot be stored Do custom folders appear in "Folder in a custom folder. Information"? (When printing) Does the custom folder have a password? PROBLEMS RELATED TO FILE MANAGEMENT Problem A stored file has Did you touch the [Print and Delete the disappeared.
Page 820: A File Name Is Cut Off
Problem A file name is cut off. Was the file name stored in the advanced transmission settings during a scan or Internet fax transmission? Point to check If the name was stored in the advanced transmission settings before Quick File or File settings were configured, that name will be used for the stored file.
Page 821: General Problems
GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used..........8-39 •...
Page 822 OTHER PROBLEMS • Preview images or thumbnail images do not appear........8-47 •...
Page 823: Problems Related To Machine Operation
PROBLEMS RELATED TO MACHINE OPERATION Problem Specified machine Have functions been disabled by the functions cannot be administrator? used. The operation panel Is the main power indicator lit? cannot be used. Did you just power on the machine? Is the [POWER SAVE] key ( blinking? Is a cover open or a device separated from the machine?
Page 824: Printing Is Not Possible Or Stops During A Job
Problem Printing is not Is a tray out of paper? possible or stops during a job. Is the machine out of toner? Has a paper misfeed occurred? Is the output tray full? Is the waste toner box full? In the Paper Tray Settings of the system settings, are restrictions placed on the trays that can be used in each mode (copy, print, fax, Internet fax, and...
Page 825: The Paper Misfeeds
Make sure that the stack of paper in the tray is not higher than the indicator line. Fan the paper well before loading it. Use SHARP-recommended paper. Using paper that is not supported may result in misfeeds, creases, or smudges.
Page 826: Paper Does Not Feed From The Paper Tray
Problem The paper misfeeds. Is A5 (5-1/2" x 8-1/2") size paper loaded? Has the correct paper size been set? Did you add paper to the bypass tray? Paper does not feed Is the paper loaded correctly in the from the paper tray. paper tray? In the Paper Tray Settings of the system settings, are restrictions placed on the...
Page 827: Problems Related To Quality / Print Results
Clean the surface of the bypass feed roller. ☞ 1. BEFORE USING THE MACHINE "MAINTENANCE" (page 1-49) Use SHARP-recommended paper. Using paper that is for other models or special paper that is not supported may result in misfeeds, creases, or smudges.
Page 828: Part Of The Image Is Cut Off
Problem Part of the image is Has the correct paper size been set? cut off. Was the original placed in the correct position? Printing takes place Is the paper loaded with the print side on the wrong side of facing in the correct direction? the paper.
Page 829: Problems Related To Peripheral Devices
PROBLEMS RELATED TO PERIPHERAL DEVICES Problem The connected USB Is the USB device compatible with the device cannot be machine? used. Is the connected USB device recognized correctly? The connected USB Is the format of the USB memory memory cannot be FAT32? used.
Page 830: Punching Does Not Take Place
Problem Stapling does not take Is the paper type setting of the tray place. selected in the printer driver set to a paper type that cannot be stapled? Have functions been disabled by the administrator? Punching does not Does a message appear instructing you take place.
Page 831: Other Problems
OTHER PROBLEMS Problem Preview images or Are there a number of jobs waiting to be thumbnail images do executed? not appear. The touch panel Is the display contrast properly screen is difficult to adjusted? view. You were logged out Did Auto Clear activate? without having performed logout yourself.
Page 832 Operation Guide MODEL: MX-2010U MX-2310U MX2010-EX-ZZ...

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Mx-2010u

Sharp MX-2310U Operation Manual

Chapter 1 Before Using the Machine

Chapter 2 Copier

Chapter 3 Printer

Chapter 4 Facsimile

Quick Links

OPERATION GUIDE

Chapters

Troubleshooting

Related Manuals for Sharp MX-2310U

Summary of Contents for Sharp MX-2310U