Toshiba E-studio 520 Manual
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Toshiba E-studio 520 Manual

Toshiba E-studio 520 Manual

Multifunctional digital systems
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MULTIFUNCTIONAL DIGITAL SYSTEMS
Network Fax Guide

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Summary of Contents for Toshiba E-studio 520

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide...

  • Page 2: Software License Agreement

    ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HERE- WITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CREATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PRODUCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.
  • Page 3 Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19 (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

  • Page 4: Trademarks And Copyright

    Copyright © 2005 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written per- mission of TTEC. No patent liability is assumed, however, with respect to the use of the informa- tion contained herein.

  • Page 5: Preface

    Preface Thank you for purchasing e-STUDIO850 Series Multifunctional Digital Systems. This Network Fax Guide explains instructions on how to use the N/W-Fax driver and Address Book Viewer. Read this guide before operating the network fax features for the e-STUDIO850 Series from client computers. Keep this guide within easy reach, and use it to configure an environment that makes best of the e-STUDIO’s functions.
  • Page 6 Network Fax Guide — Preface...

  • Page 7: Table Of Contents

    Table of Contents SOFTWARE LICENSE AGREEMENT ............2 Network Fax Guide TRADEMARKS AND COPYRIGHT..............4 Preface ......................5 About This Guide..................5 Conventions ..................5 About Other Manuals.................5 Table of Contents ...................7 1. Overview......................9 Features and Functions................10 Functional Highlights ................10 Software Components ................10 2. Installing Client Software................11 Installing Network Fax Software ..............12 Overview....................12 Before Installing Client Software ............12...
  • Page 8 Menu Bar....................55 Toolbar ....................57 Context-Sensitive Menus ..............58 Context-Sensitive Menu on Browse Pane........58 Context-Sensitive Menu on Contents Pane ........58 Managing Address Book ................60 About the Address Books ................60 Managing the Private Address Book ..........60 Managing the Public Address Book ...........61 Configuring the Connection by Local Discovery......61 Configuring the Connection by Manual Selection ......63 Downloading the Public Address Book .........65 Configuring the MAPI Address Book..........66...

  • Page 9: Overview

    1. Overview OVERVIEW This section describes about the overview of the network fax features. • Features and Functions........................10 Network Fax Guide...

  • Page 10: Features And Functions

    1. Overview Features and Functions This equipment provides the network fax feature, which simplifies and facilitates your office facsimile needs that enables you to send fax or Internet fax digital documents directly from your desktop. This equipment also includes an Address Book database, where you can store fre- quently used fax numbers or Internet Fax destinations and other important recipient information, such as company name, telephone number and postal address.

  • Page 11: Installing Client Software

    2. Installing Client Software INSTALLING CLIENT SOFTWARE This section describes the instructions on how to install the client software for the network fax features. • Installing Network Fax Software ....................12 Network Fax Guide...

  • Page 12: Installing Network Fax Software

    2. Installing Client Software Installing Network Fax Software This chapter includes procedures for installing software required to enable the fax print- ing and online address books for this equipment. It is recommended that you read these instructions in their entirety before beginning the installation process. Overview Before you can begin utilizing the network fax feature for this equipment, you must install the software using the Client2 CD-ROM provided.

  • Page 13: Installing From Client2 Cd-Rom

    2. Installing Client Software This section describes about installing the N/W-Fax driver and Address Book Viewer in the SMB environment. The N/W-Fax driver can be set up in the same connection as the printer driver such as Parallel printing, USB printing, LPR printing, IPP printing, and Novell printing.
  • Page 14 2. Installing Client Software Click [Next]. • The License Agreement screen is displayed. Click [Yes]. • The Choose Destination Location screen is displayed. Click [Next]. • If you want to change the location where the programs are installed, click [Browse]. In the dialog box appears, select the folder and click [OK]. •...
  • Page 15 Book Viewer. SUPPLEMENTS: • In the components list, there are also “TOSHIBA e-STUDIO TWAIN Driver” and “TOSHIBA e-STUDIO File Downloader”. You can install them together in the same operation. For more information about the TWAIN driver and File Downloader, please see the e-Filing Guide.
  • Page 16 2. Installing Client Software Locate this equipment in your network, select the “print” queue, and click [OK]. • Returns you to the Select Port dialog box. Click [Next]. • The Select Program Folder screen is displayed. Click [Next]. • If you want to change the program folder, rename the folder name in the “Program Folders”...

  • Page 17: Using The Discovery Functions To Specify The Smb Port

    2. Installing Client Software Click [Next]. • Starts copying files and the InstallShield Wizard Complete screen is dis- played when copying files are completed. Select “Yes, I want to view the Read Me file.” and click [Fin- ish]. • The installation is completed. NOTE: The Installer may ask you to restart your computer.
  • Page 18 2. Installing Client Software Searching the equipment automatically Click [Discovery]. • The TopAccessDocMon Local Discovery dialog box appears. Network Fax Guide — Installing Network Fax Software...
  • Page 19 2. Installing Client Software Click [Start Discovery]. • It starts searching the equipment in the network. SUPPLEMENT: It searches the equipment within the local subnet in your network. If the equipment is located in the different subnet from your computer, or you want to specify the IP address range to be searched, click [Advance].
  • Page 20 2. Installing Client Software Select the equipment that you want to connect and click [OK]. It automatically obtains the network queue in the “Network path or queue name” field. NOTE: It automatically obtains the IP address of the equipment and the queue name specified by an administrator, in the “Network path or queue name”...
  • Page 21 2. Installing Client Software Specifying the IP address manually Click [Discovery]. • The TopAccessDocMon Local Discovery dialog box appears. Click [Manual Selection]. • The Manual Selection dialog box appears. Enter each item to specify the printer address and click [OK]. IP Address —...

  • Page 22: Installing From Topaccess

    2. Installing Client Software Select the equipment that you want to connect and click [OK]. It automatically obtain the network queue in the “Network path or queue name” field. NOTE: It automatically obtains the IP address of the equipment and the queue name specified by an administrator, in the “Network path or queue name”...
  • Page 23 2. Installing Client Software Installing client software from TopAccess In TopAccess, click the Install Software link at the bottom of the screen. • The Install Client Software page opens. Click the “Install Client2” link to download the installer file. Download the installer file on your desktop by following the prompts.

  • Page 24: Uninstalling The N/W-Fax Driver And Address Book Viewer

    2. Installing Client Software Uninstalling the N/W-Fax Driver and Address Book Viewer The following instructions describe how to uninstall the N/W-Fax driver and Address Book Viewer. The uninstallation procedure is different how you installed the client soft- ware. P.24 "When Installed Using the Installer" P.28 "When Installed Using Add Printer Wizard"...
  • Page 25 2. Installing Client Software Select “TOSHIBA e-STUDIO Series Client2” and click [Change/Remove]. • The InstallShield Wizard dialog box appears. Select “Remove” and click [Next]. • The Confirm Uninstall dialog box appears. Click [OK]. Click [Yes] to delete the setting files.
  • Page 26 2. Installing Client Software Select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer. • Some files may be deleted after restarting the computer. Uninstalling only N/W-Fax Diver and Address Book Viewer The following describes an installation on Windows 2000. The procedure is the same when other versions of Windows are used.
  • Page 27 2. Installing Client Software Select “TOSHIBA e-STUDIO4511 Series Client2”, “TOSHIBA e-STUDIO450 Series Client2”, or “TOSHIBA e-STUDIO280 Series Client2” and click [Change/Remove]. • The InstallShield Wizard dialog box appears. Select “Modify” and click [Next]. Uncheck the components that you want to uninstall and click [Next].

  • Page 28: When Installed Using Add Printer Wizard

    2. Installing Client Software Select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer. When Installed Using Add Printer Wizard When only N/W-Fax driver is installed by Add Printer Wizard, you can uninstall them by deleting the printer icons in the Printers folder.
  • Page 29 2. Installing Client Software Display the Drivers tab. Select the N/W-Fax driver and click [Remove]. • The confirmation dialog box appears. Click [OK]. • The N/W-Fax driver is completely deleted. Network Fax Guide — Installing Network Fax Software...
  • Page 30 2. Installing Client Software Network Fax Guide — Installing Network Fax Software...

  • Page 31: Faxing From Client Computers

    3. Faxing from Client Computers FAXING FROM CLIENT COMPUTERS This section describes the instructions on how to send a fax using the N/W-Fax driver. • Faxing from Applications .......................32 • Managing Faxes ..........................47 Network Fax Guide...

  • Page 32: Faxing From Applications

    3. Faxing from Client Computers Faxing from Applications You can use the N/W-Fax driver option to electronically fax and Internet Fax from your computer to one or more recipients. In addition, you can select fax properties, fax schedule options, include fax cover sheets and edit sender information.
  • Page 33 3. Faxing from Client Computers Select “TOSHIBA e-STUDIO Series Fax” and Click [Proper- ties]. • The properties dialog box appears. SUPPLEMENT: The procedures for displaying the properties dialog for the printer driver may be differ- ent depending on an application that you are using. See your application’s manual about displaying the printer properties dialog box.

  • Page 34: Setting Up The N/W-Fax Options

    3. Faxing from Client Computers Display the Cover Sheet tab and specify the cover sheet properties if you want to send a document with a fax cover sheet. P.42 "Setting up the Cover Sheet Properties" Display the Sender Information tab and specify the sender information message if you want to appear the message on the fax cover sheet.

  • Page 35: Setting Up The Send Properties

    3. Faxing from Client Computers SUPPLEMENT: To find the fax transmission instructions of that you expect for transmission results, you can refer to the procedures in the following section. P.43 "Sending with Extended Fax Functionality" Setting up the Send Properties In the Send tab of the N/W-Fax properties dialog box, you can specify the recipients and how the fax will be sent.

  • Page 36: Specifying Recipients

    3. Faxing from Client Computers Ultra Fine (400 x 400 dpi) — Select this to send a document in Ultra Fine mode (400 x 400 dpi). 6) Dept. Code Enter 5-digit department code if required. When the department code is enabled on this equipment, you must enter the department code to send a fax.
  • Page 37 3. Faxing from Client Computers Specifying recipients from Address Book Click [Select From Address Book] in the Send tab. • The Address Book Viewer is launched. Browse the address book category within the Address Book where desired recipients are programed. Private Address Book —...
  • Page 38 3. Faxing from Client Computers Select the contact you want to add as a recipient and click the [Fax] icon ( ) in the tool bar to add the fax number as a recipient, and click the [Mail] icon ( ) to add the e-mail address as a recipient.
  • Page 39 3. Faxing from Client Computers After you selected all recipients, right-click on a recipient name in the right pane and select [Selection] in the menu dis- played. • The Destinations dialog box appears. SUPPLEMENT: You can also display the Destinations dialog box by clicking the [Selection] icon ( in the tool bar.
  • Page 40 3. Faxing from Client Computers The Address Book Viewer is closed and selected recipients are added to the “To” list. Entering a recipient manually Click [New]. • The Direct Dial dialog box appears. To add an Internet Fax address as a recipient, select “Inter- net Fax Address”...

  • Page 41: Removing Recipients

    3. Faxing from Client Computers To add a fax number as a recipient, select “Fax Number” and enter the fax number in the right field. In addition, if you specify a Sub address, enter the Sub address in the “SUB” field, and security password for the Sub address in the “PWD”...

  • Page 42: Setting Up The Cover Sheet Properties

    3. Faxing from Client Computers Setting up the Cover Sheet Properties In the Cover Sheet tab of the N/W-Fax properties dialog box, you can specify the fax cover sheet to be sent. If you enable the cover sheet, the cover sheet is attached in the first page of the document and sent to the recipients.

  • Page 43: Setting Up The Sender Information Properties

    3. Faxing from Client Computers 7) Reference Number Enter the reference number to identify the fax. This number will appear on the cover sheet. Setting up the Sender Information Properties In the Sender Information tab of the N/W-Fax properties dialog box, you can specify the sender information that appears on the cover sheet.

  • Page 44: Delayed Transmission

    3. Faxing from Client Computers Saving a fax to the default box Display the Send tab and check the “Save as File” box. Select the file format in the “File Format” drop down box. Specify the other options to send a document and click [OK]. Click [Print] to send a document to this equipment.

  • Page 45: Sending With A Cover Sheet

    3. Faxing from Client Computers Click [Print] to send a document to this equipment. Sending with a Cover Sheet You can choose to send a cover sheet with your fax transmission. The cover sheet is merged with the recipient “To” list data to create a fax cover sheet. You can select what to include on the cover sheet such as sender or recipient information.
  • Page 46 3. Faxing from Client Computers If you want the sender information to appear on the cover sheet, check the “Sender Information” box. • If you check this, click the Sender Information tab and enter the sender infor- mation in the text box. You can enter up to 500 characters in the sender information text box.

  • Page 47: Managing Faxes

    3. Faxing from Client Computers Managing Faxes You can display manage the fax jobs using TopAccessDocMon and TopAccess. P.47 "Managing Fax Jobs using TopAccessDocMon" P.48 "Managing Fax Jobs using TopAccess" Managing Fax Jobs using TopAccessDocMon Users can use the TopAccessDocMon application’s Fax tab to display the fax jobs that are currently on this equipment.

  • Page 48: Managing Fax Jobs Using Topaccess

    3. Faxing from Client Computers Click the Fax tab. • The fax jobs list is displayed. If you want to delete a fax job, select a fax job in the list, click the [Document] menu and select [Cancel]. • The selected job is deleted. Managing Fax Jobs using TopAccess Users can use TopAccess to display the fax jobs that are currently on this equipment.
  • Page 49 3. Faxing from Client Computers If you want to delete a fax job, select a option box of the fax job in the list, and click [Delete]. • The selected fax job is deleted. Network Fax Guide — Managing Faxes...
  • Page 50 3. Faxing from Client Computers Network Fax Guide — Managing Faxes...

  • Page 51: Managing Address Book

    4. Managing Address Book MANAGING ADDRESS BOOK This section describes the instructions on how to use the Address Book Viewer. • Running Address Book Viewer......................52 • Managing Address Book ........................60 Network Fax Guide...

  • Page 52: Running Address Book Viewer

    From the Program Group, you can access the Address Book Viewer to create and edit your private address book. Accessing the Address Book Viewer from the Programs group Click the [Start] menu, select [Programs], [TOSHIBA e-STU- DIO Client], and select [TOSHIBA e-STUDIO Address Book]. •...

  • Page 53: Selecting Contacts For N/W-Fax

    4. Managing Address Book Accessing the Address Book Viewer from the Print properties In the Print dialog box in the application, select the N/W-Fax driver for the printer and click [Properties]. • The N/W-Fax properties dialog box appears. Click [Select From Address Book] in the Send tab. •...

  • Page 54: About Address Book Viewer Interface

    4. Managing Address Book Then the Destinations dialog box appears. • [Remove] — Click this to remove the selected contacts from the destinations list. • [OK] — Click this to add these contacts as the destinations. • [Cancel] — Click this to cancel the selection. •...

  • Page 55: Using Commands

    4. Managing Address Book 3) Browse Pane You can expand or collapse to view/hide Groups and Contact address book entries. The browse pane contains a tree structure for the following address books: Private Address Book — This contains the contacts registered in the associ- ated client address book on your client computer.
  • Page 56 4. Managing Address Book Import -CSV File — Select this to import the address book data that had been exported as CSV files from e-STUDIO850 Series, e-STUDIO4511 Series, e- STUDIO450 Series, e-STUDIO280 Series, GL-1010 address book using the Address Book Viewer. Imported address book appears in the left pane as “Imported Address Book”...

  • Page 57: Toolbar

    5) Help The following commands can be selected in the Help menu. Contents and Index — Select this to display the Online Help. About TOSHIBA e-STUDIO Address Book — Select this to display the version information. Toolbar You can use following tool icon to perform various functions quickly.

  • Page 58: Context-Sensitive Menus

    4. Managing Address Book (Fax) — Click this to add the fax numbers of selected contacts as destinations to be sent using the N/W-Fax driver. This icon is available only when accessing the Address Book Viewer from the N/W-Fax driver properties dialog box and selecting con- tacts.
  • Page 59 4. Managing Address Book • Paste — Select this to paste the contacts copied in the clipboard in selected group or "Location/People" folder of the private address book. This item is available only when selecting a group or "Location/People" folder in the private address book. •...

  • Page 60: Managing Address Book

    Internet Fax using the N/W-Fax driver. The Address Book Viewer also display the public address book that is the address book in the compatible TOSHIBA equipment, such as e-STUDIO850 Series, e-STUDIO4511 Series, e-STUDIO450 Series, e-STUDIO280 Series, and GL-1010 controller for the e- STUDIO35/45.

  • Page 61: Managing The Public Address Book

    4. Managing Address Book Managing the Public Address Book In order to access the public address book in e-STUDIO850 Series, e-STUDIO4511 Series, e-STUDIO450 Series, e-STUDIO280 Series, and GL-1010 controller for the e- STUDIO35/45, you must configure the connection to the device. You can configure the connection by searching the device in the network, or entering the IP address of the device manually.
  • Page 62 4. Managing Address Book Click [Start Discovery] to begin the process. • It locates all the compatible devices in your network. SUPPLEMENTS: • You can quit the process by clicking [Stop Discovery]. • If the process continues for a long time, it is because the too many network clients are in the network.

  • Page 63: Configuring The Connection By Manual Selection

    4. Managing Address Book Configuring Discovery Settings You can configure the discovery settings. 1) Devices Click the arrow button to display the pull down list and check the model name that you want to search. 2) Network - Enable IPX/SPX Search This is disabled because the Address Book Viewer does not support the IPX/SPX connection.
  • Page 64 4. Managing Address Book Configuring the connection manually Click the [Tools] menu and select [Device Setting]. • The TopAccessDocMon Local Discovery dialog box appears. Click [Manual Selection]. • The Manual Selection dialog box appears. Network Fax Guide — Managing Address Book...

  • Page 65: Downloading The Public Address Book

    4. Managing Address Book Enter each item to specify the printer address. IP Address — Enter the IP address of the printer. IPX Address — This is disabled because the Address Book Viewer does not support the IPX/SPX connection. Name — Enter the printer name. Location —...

  • Page 66: Configuring The Mapi Address Book

    4. Managing Address Book Downloading the public address book data Click the [File] menu, select [Download], and select the device name that you want to download the address book. Select “Public Address Book” in the browse pane. The Downloading dialog box appears. You can quit down- loading the address book data by clicking [Cancel].

  • Page 67: Managing The Ldap Address Book

    4. Managing Address Book Managing the LDAP Address Book In order to access to the address book data in the LDAP servers, first you must register the LDAP directory services that you want to access. P.67 "Registering the LDAP Directory Services" Then search contacts in the LDAP server and add the contacts to the LDAP Address Book.
  • Page 68 4. Managing Address Book In the General tab, enter the items as described below. Directory Server Address or IP — Enter the server name or IP address of a LDAP server. This Server requires me to log on — Check this if the LDAP server requires the user name and password to log on.

  • Page 69: Adding Contacts From Ldap Servers

    4. Managing Address Book Repeat the procedure from Step 2 to Step 3 until all required directory services are added. — Adding Contacts from LDAP Servers After you register the LDAP directory services, you can search contacts in the LDAP servers and add preferred contacts to the LDAP Address Book.
  • Page 70 4. Managing Address Book Display the Person tab and enter search text in the following fields that you require. Name — Enter the search characters or string to search by the contact name. Fax Number — Enter the search characters or string to search by the contact fax number.
  • Page 71 4. Managing Address Book Searching contacts by detailed search conditions Click the [Edit] menu and select [Find]. • The Find Contact dialog box appears. Select a registered directory service in the “Data Source” drop down box. Display the Detail Setting tab and select a field to search in the “Field Select”...
  • Page 72 4. Managing Address Book Enter the search string in the next field to the “Condition of search string” drop down box. Click [Add]. • Specified search condition is added to the condition list. SUPPLEMENT: If you want to clear entered values, click [Clear All]. Repeat the procedure from Step 3 to Step 6 to add all required conditions.

  • Page 73: Importing And Exporting The Address Book

    4. Managing Address Book Importing and Exporting the Address Book The Export feature of the Address Book Viewer allows you to create a CSV file or vCard file of your selected address book, and it can be imported to other user’s Address Book Viewer.
  • Page 74 4. Managing Address Book Locate the folder where the CSV file or vCard file is stored, and select the file type (CSV or vCard) in the “Files of type” drop down box. Then select the file and click [Open]. The address book data is imported and “Import Address Book”...

  • Page 75: Managing Contacts And Groups

    4. Managing Address Book Exporting the address book as a CSV file or vCard File Click the [File] menu and select [Export] and [CSV File] or [vCard File]. • The Exporting dialog box appears. NOTE: The [vCard File] command will appear only when Microsoft Office XP is installed on your computer.

  • Page 76: Adding Contacts Manually

    4. Managing Address Book There are several ways to add the contact to the container. P.76 "Adding Contacts Manually" P.79 "Copying Contacts from an Address Book" Also you can modify or delete contacts in the private address book. P.81 "Displaying or Modifying Contacts Properties" P.84 "Removing Contacts"...
  • Page 77 4. Managing Address Book Click the [File] menu and select [New Contact]. • The New Contact dialog box appears. Network Fax Guide — Managing Address Book...
  • Page 78 4. Managing Address Book In the Personal tab, enter items as described below. One Touch ID — Select the one touch ID number for the contact (if desired). Prefix — Select the prefix for the contact. First Name — Enter the first name of the contact. You can enter up to 32 characters.

  • Page 79: Copying Contacts From An Address Book

    4. Managing Address Book In the Sending Options tab, enter items as described below as required. Use Sub Address and sender information — Check this to enable subaddress transmission for this contact. When this is checked, documents will be always sent using the specified sub address and SID. Also you can use this contact to perform polling transmission from the mailbox in the remote facsimile using the specified sub address and password.
  • Page 80 4. Managing Address Book Click the [Edit] menu and select [Copy]. • The selected contacts are copied in the clipboard. Select a folder that you want to add the copied contacts in the left pane. • If you want to copy individual contacts in the private address book, select the “Location/People”...

  • Page 81: Displaying Or Modifying Contacts Properties

    4. Managing Address Book — Displaying or Modifying Contacts Properties You can display the properties of contacts in any address book. You can also edit the properties of contacts in the private address book. Displaying or modifying the contact properties Browse to the folder that contains the contacts you want to display or modify, and select the contact in the right pane.
  • Page 82 4. Managing Address Book Personal Tab In the Personal tab, following items are displayed: SUPPLEMENT: When displaying the properties of a contact in the private address book, you can modify all items. • One Touch ID — Display the one touch ID number for the contact. •...
  • Page 83 4. Managing Address Book Sending Options tab In the Sending Options tab, following items are displayed: SUPPLEMENT: When displaying the properties of a contact in the private address book, you can modify the following settings: Use Sub Address and sender information Sub Address Sender Identification •...

  • Page 84: Removing Contacts

    4. Managing Address Book • Internet Fax Mode — Display whether the simple mode or full mode is used for the Internet Fax transmission. • Setting Value — Display whether to use auto detect receiver capability or manual settings for the Internet Fax transmission. When “Default” is selected, it enable auto detect receiver capability for the Internet Fax transmission.

  • Page 85: Managing Groups

    4. Managing Address Book Click the [File] menu and select [Delete]. • The Confirmation Deletion dialog box appears. Click [Yes]. • The selected contacts are deleted. Managing Groups You can add groups to the “Group” folder in the Private Address Book. Groups can be used for multiple transmission.

  • Page 86: Modifying Groups Properties

    4. Managing Address Book Click the [File] menu and select [New Group]. • The Group dialog box appears. Enter a group name in the “Group Name” field. • The “Group ID” field displays the Group ID number automatically detected. Click [OK]. •...

  • Page 87: Removing Groups

    4. Managing Address Book Click the [File] menu and select [Properties]. • The Group dialog box appears. When you display the properties of the group in the private address book, modify the group name in the “Group Name” field and click [OK]. •...

  • Page 88: Searching Contacts

    4. Managing Address Book Click the [File] menu and select [Delete]. • The Confirm Deletion dialog box appears. Click [Yes]. • The selected group is deleted. Searching Contacts In order to quickly locate contacts you can search the Address Book database. You sim- ply type in a string or letters to be used to search the database.
  • Page 89 4. Managing Address Book Searching contacts by name, fax number, and e-mail address Click the [Edit] menu and select [Find]. • The Find Contact dialog box appears. Select a address book to search contacts in the “Data Source” drop down box. Network Fax Guide —...
  • Page 90 4. Managing Address Book Display the Person tab and enter search text in the following fields that you require. Name — Enter the search characters or string to search by the first name. Fax Number — Enter the search characters or string to search by the contact fax number.
  • Page 91 4. Managing Address Book Searching contacts by detailed search conditions Click the [Edit] menu and select [Find]. • The Find Contact dialog box appears. Select a address book to search contacts in the “Data Source” drop down box. Display the Detail Setting tab and select a field to search in the “Field Select”...
  • Page 92 4. Managing Address Book Select how it searches contacts in the “Condition of search string” drop down box. Contains — Select this to search contacts that contain the search string. Is — Select this to search contacts that completely match the search string. Start with —...
  • Page 93 4. Managing Address Book Adding contacts as recipients for N/W-Fax If the Address Book Viewer is launched by clicking [Select From Address Book] in the N/W-Fax driver, you can add the searched contacts as recipients for N/W-Fax. Select the searched contacts and click [Address]. •...

  • Page 94: Converting The Address Book Data

    4. Managing Address Book Click [OK]. • The selected contacts are added as recipients for N/W-Fax. Converting the Address Book Data Using the Address Book Converter, users can convert the GL-1010 or GL-1020 address book file to the file that can be restored or imported to the e-STUDIO850 Series, e- STUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280 Series.
  • Page 95 4. Managing Address Book Click [Browse] at the next of the “Input file” field. Locate the folder that contains the address book converter file (*.abc). Select “ABC (Address Book Converter) (*.abc)” in the “Files of type” drop down box, select the file, and click [Open].
  • Page 96 4. Managing Address Book Locate the folder where you want to save a converted file. Select “TBF (Restore) (*.tbf)” in the “Save as type” drop down box and click [Save]. NOTE: When you selected an Address Book Converter file for the input file, do not specify “CSV (Comma Separated Values) (*.csv)”...
  • Page 97 4. Managing Address Book Converting from a CSV file Click the [Tools] menu and select [Converting]. • The Converting AddressBook dialog box appears. Click [Browse] at the next of the “Input file” field. Locate the folder that contains the CSV file. Select “CSV (Comma Separated Values) (*.csv)”...
  • Page 98 4. Managing Address Book Select the model name that the selected file is originally cre- ated from in the “Machine Type” drop down box. Click [Browse] at the next of the “Output File” field. Locate the folder where you want to save a converted file. Select “CSV (Comma Separated Values) (*.csv)”...
  • Page 99 4. Managing Address Book Click [OK]. • The file is converted and saved in the selected folder. SUPPLEMENT: After you convert the file, you can restore or import the address book into the equipment using the restore or import function of the TopAccess. For instructions on how to restore or import the address book, refer to the TopAccess Guide.
  • Page 100 4. Managing Address Book Network Fax Guide — Managing Address Book...

  • Page 101: Appendix

    5. Appendix APPENDIX This section shows the cover sheet samples. • Cover Sheet Samples ........................102 Network Fax Guide...

  • Page 102: Cover Sheet Samples

    5. Appendix Cover Sheet Samples Standard Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Network Fax Guide — Cover Sheet Samples...

  • Page 103: Business Cover Page

    5. Appendix Business Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Network Fax Guide — Cover Sheet Samples...

  • Page 104: Professional Cover Page

    5. Appendix Professional Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Network Fax Guide — Cover Sheet Samples...

  • Page 105: Index

    INDEX INDEX INDEX...
  • Page 106 INDEX ..57 ............. 78 About TOSHIBA e-STUDIO Address Book ..........68 ........41 Account Name Fax Number ..........58 ..........48 Add - Contact Fax/Internet Fax ..........58 ............32 Add - Group Faxing ......10 .......10 Address Book Viewer Features and Functions ...........
  • Page 107 INDEX ...........55 ........13 New Group SMB environment ...........78 .........10 Notes Software Components ..........13 ........56 Novell printing Sort By - Ascending ........56 Sort By - Descending .......56 Sort By - Email Address ........78 One Touch ID ........56 Sort By - Fax Number ..........
  • Page 108 INDEX INDEX...
  • Page 109 DP-5200/6000/7200/8500 OME05001100...
  • Page 110 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R05022078500-TTEC 2005-03 ©2005 TOSHIBA TEC CORPORATION All rights reserved...

This manual is also suitable for:

E-studio 720E-studio 850E-studio 600

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