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Related Manuals for Royal Sovereign RCR-75CA
Summary of Contents for Royal Sovereign RCR-75CA
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Page 1: Cash Register
Manual RCR-75Ca CaSh RegISteR USeR’S InStRUCtIonS Please read and retain these instructions. To register your product, please go to www.royalsovereign.com USA. Click the Customer Support Tab then Registration Tab. www.royalsovereign.com Royal Sovereign International, Inc. - Page 2 Model RCR-75CA In tRoDUCtIon Thank you for choosing Royal Sovereign RCR-75CA cash register. This manual consists of three parts. (Part A: Overview, Part B: Programming, Part C: Operation instructions) Please take a few moments and read the operating instructions and programming instructions thoroughly to ensure you expand your use of our cash register.
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Page 3: Table Of Contents
ContentS table of Contents ................................5 1 Product Features ................................. 6 2 Starting Up ................................9 2.1 Feeding a paper roll ..............................9 3 Key-operated Control Switch ............................9 3.1 Key switch positions ..............................9 3.2 Keys ..................................9 4 Keyboard ................................. 10 4.1 Changing the key labels ............................ - Page 4 ContentS 6 operation ................................. 38 6.1 Clearing error messages ............................38 6.2 Registering departments ............................38 6.2.1 Single DP registration ............................38 6.2.2 Multiple DP registration ............................38 6.3 Registering PLUs ..............................39 6.3.1 Registering Programmed PLU ..........................39 6.3.2 Registering a multiple PLU ............................ 39 6.4 Concluding receipt / Method of payment ........................
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Page 5: Table Of Contents
RCR-75CA ContentS 12.1.1 Saving data on an SD card ............................ 51 12.1.2 Loading data from an SD card ..........................51 12.2 Rechargeable battery ............................51 12.2.1 technical data ..............................52 12.2.2 Installation of the rechargeable battery ........................52... -
Page 6: Product Features
1 Product Features 1.1 PReCaUtIonS FoR USe electrical Specifications and Power Cord Check to ensure that the electrical service being used is adequate for the model you’ve chosen. The electrical rating of your new cash register is defined on the serial plate of the unit. Please refer to the rating when checking electrical requirements to ensure they meet the electrical codes of your location. - Page 7 RCR-75CA 1.2 notes on operation and identification of parts 1.2.1 notes on operation All the data is retained following disconnection from the power supply. The internal memory of this unit ensures the data is retained for approximately 2 months in the event the cash register has been disconnected from the power supply.
- Page 8 1.3 PRoDUCt FeatUReS Feature RCR-75Ca Cash drawer No. of departments No. of PLUs 1250 No. of clerks No. of w rates (tax rates) Type of payment Cash, cheque/debit, credit card X1/Z1 day's financial report X2/Z2 monthly financial report Cash register reports...
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Page 9: Starting Up
RCR-75CA 2 Starting Up Feeding the Receipt Paper 1. Pull the cover from the back to lift the printer cover 2. Remove the paper spool 3. Press shaft into large hole to release side cap. Insert paper roll and detach it on the shaft so that the paper unrolls from the bottom. -
Page 10: Keyboard
4 Keyboard 4.1 Changing the key labels This register has preset key labels. Should you wish to change the name of any label, proceed as per the steps indicated below: 1. Remove the transparent cap from the key. 2. Replace the existing key label with a new label. 3. -
Page 11: Explanation Of The Key Functions
RCR-75CA 4.3 explanation of key functions Explanation FEED The FEED key is used to continue feeding the receipt or journal paper until the key is released. The RA key is used to record payments made into the cash register. The total amount received on account is recorded in the financial report. - Page 12 Explanation 8/22/36 12/26/40 4/18/32 3/17/31 7/21/35 11/25/39 The Department keys serve to register departments. note: The RCR-75CA has 42 departments. 2/16/30 6/20/34 10/24/38 14/28/42 1/15/29 5/19/33 9/23/37 13/27/41 ▲ The ▲ and ▼ keys are used to scroll up and down in the display.
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Page 13: Programming
RCR-75CA 5 Programming 5.1 Standard Programming The key switch must be set to PRG to program or make changes to the system options. When the key switch is set to PRG, the Programming menu appears in the display. The 2-digit programming number is followed by a brief description of the programming function. -
Page 14: Procedure To Enter Text
5.2.2 Procedure to enter text Entering digits, letters and special characters 1. All the characters assigned to a key appear when the key is pressed. 2. Digits, letters and special characters are entered in the same way as for a mobile phone. Example: •... -
Page 15: Keys For Text Input
RCR-75CA 5.2.3 Keys for text input Meaning A B C D E F Press the relevant key the necessary number of times in order to enter the required digits, letters and special characters. G H I J K L M N O... -
Page 16: Language Options
5.3 Language options Four different language options are available with English set as the default setting. Other languages include: French, German and Dutch. It is recommended that you set the language prior to first use. Changing of the language can be done at any time, however all settings are deleted including cash register reports and history. You will have therefore have to reprogram the cash register completely Note: Proceed as follows to set to a language other than English (i.e. -
Page 17: Department Programming
RCR-75CA 5.4.2 Department programming • Set the key to PRG • Select program number 01 (refer to Chapter 5.1.2). • Confirm by pressing the CASH key Programming a department name: (i.e. You may want to categorize different departments to track sales and inventory of a specific category like Milk, Meat, Fruits, Electronics, etc) •... - Page 18 CASH A B C then CASH A B C then [ABC CASH [0.00 PRICE] Programming a department fixed price: ▼ ▲ 3.99 PRICE • CASH W X Y Z D E F D E F Assigning a TAX rate: TAX GROUP ▼...
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Page 19: Programming The Plu (Price Look Up)
RCR-75CA 5.5 Programming the PLU (price look up) A maximum of 1250 PLUs can be programmed. Price Look Up is a convenient way for clerks to quickly and easily enter a price for specific item.This process is similar to a upc bar scan where a product scan has a specific price set to it. The only difference here is that the clerk must enter the PLU number corresponding to the specific item. - Page 20 enter inventory(optional): • Enter the number of the specific PLU in stock. • Confirm by pressing the CASH key. Save the program for the individual PLU: • Use the ▲ and keys to select SAVE… ▼ • Confirm by pressing the CASH key. The display indicates that the program data is being saved. Conclude PLU programming: •...
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Page 21: Deleting A Plu
RCR-75CA ▼ ▲ LINK DEPT LINK DEPT CASH W X Y Z „ # Define PLU status: STATUS CASH „ # Enter inventory: CASH STOCK „ # „ # P Q R S Save and end programming the PLU: ▼... -
Page 22: Clerk System
5.6 Clerk system The clerk system allows the business owner to assign up to 8 different transaction codes to different sales associates. The factory default setting is set to OFF 5.6.1 Programming clerks • A maximum of 8 clerks can be programmed. •... - Page 23 RCR-75CA • Enter a new 6-digit password in the [ ] NEW CODE Input Display input area. • Confirm by pressing CASH . T U V T U V T U V The cash register automatically switches to the next input area.
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Page 24: Activating/Deactivating The Clerk System
5.6.2 activating/Deactivating the clerk system The clerk system is activated/deactivated via system option 8 • Set the key to PRG Input Display • Select program number 13 =P REGISTER 1- 1= CASH • Confirm by pressing CASH . [ 2] STATUS P Q R S W X Y Z... -
Page 25: Programming Tender Media Identification
RCR-75CA 5.7 Programming "tender Media" or Mode of Payment The tender media or mode of payment defines the method of payment for a purchase. There are five different types of Tender Payment. • CASH • CARD • CHEQUE The following tender media can also be set up on the keyboard: •... -
Page 26: Programming A Surcharge As An Amount
5.8 Programming a surcharge as an amount This function programs a fixed amount for the surcharge. Note: When the cash register is in its default setting, the key for the fixed amount surcharge is not set up on the keyboard. Example: A fixed surcharge of $ 6.00 must be programmed.(e.g surcharge or service charge for purchasing a ticket) •... -
Page 27: Programming A Surcharge As A Percentage
RCR-75CA 5.10 Programming a surcharge as a percentage This function programs a surcharge as a percentage value. Note:Factory default setting has this feature set to 0 Example: A percentage value of 10% must be programmed for the surcharge(e.g. surcharge of 10% tip at a restaurant). -
Page 28: Programming The Machine Number
5.12 Programming the machine number The cash register can be assigned a 4-digit machine number which is then printed on all receipts and reports. Note: If the machine number is 0000, no number is printed. Example: 5555 should be programmed as the machine number. •... -
Page 29: Overview Of System Options
RCR-75CA 5.13.2 overview of system options Note: The default settings appear in bold print. System option Status Setting Decimal point position: 0 (no point) Decimal point position: 0.0 Decimal point position: 0.00 Decimal point position: 0.000 Department shift: The department level is retained following a registration... - Page 30 Rounding always occurs after pressing the SUB-TOTAL and CASH keys.Rounding may be required in the future once the penny is discountinued from circulation. no special rounding If no special rounding has been selected, rounding is performed according to commercial 5/4 rounding: If the first decimal place to be rounded is a 0, 1, 2, 3 or 4, the number is rounded down.
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Page 31: Printing The System Options
RCR-75CA Z1 and Z2 counters are not deleted after Z-financial report printout Z1 and Z2 counters are deleted after Z-financial report printout grand total is not deleted after Z financial report printout Grand Total is deleted after Z financial report printout... -
Page 32: Programming The Date And Time
5.14 Programming the date and time Example:17 09 2012 (July 17, 2012) should be programmed as the date. 13:30 should be programmed as the time. • Set the key to PRG Input Display • Select program number 14. =Date & Time 1- 1= Date: DD/MM/YYYY... - Page 33 RCR-75CA • Set the key to PRG Input Display • Select programme number 16 1- 1= [FC01 • Confirm by pressing CASH . Foreign: 0.01 CASH Native: 0.01 P Q R S M N O The first foreign currency memory location appears in the display.
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Page 34: Programming Tax Rates
5.16 Programming tax rates A maximum of 4 tax rates can be programmed. Note: When the machine leaves the factory, tax rate 1 is already pre-programmed to 0% for tax rate 1 (tax exempt) and 5% for tax rate 2(federal tax rate) and 8% for Tax Rate 3 (provincial tax rate). -
Page 35: Programming The End Lines
RCR-75CA • Continue programming the text as described. etc. • Conclude programming by pressing the SUB-TOTAL SUB-TOTAL key. 5.18 Programming the end lines(e.g. entering your gSt#) The end lines on the receipt can contain up to 3 lines and a maximum of 32 characters per line. -
Page 36: Programming The Keyboard
5.20 Programming the keyboard 5.20.1 Programmable keys The following keys can be programmed: • Function keys • Tender media keys (method of payment) • Foreign currency keys Code numbers Each function has a code number which identifies its uniqueness. The code number is required for programming. -
Page 37: Programming The Keys
RCR-75CA Category Meaning Code Number Default on Keyboard Function key table DP SHIFT - Amount discount + Amount surcharge Training Tender media key Card Credit 1 Credit 2 Check Foreign currency keys Foreign currency 1 Foreign currency 2 5.20.2 Programming the keys Example: The "Training"... -
Page 38: Operation
6 operation Set the cash register to Registration mode REG when in standard operation Note: The information below applies for the following subchapters: the cash register is always programmed to 2 decimal places (default setting). • Set the key to REG Display 19-01-2011 17:30:30... -
Page 39: Registering Plus
RCR-75CA 6.3 Registering PLUs Items (PLUs) are registered by means of PLU numbers. PLUs can only be registered with fixed prices. 6.3.1 Registering (entering) a programmed PLU Upon programming a PLU, the price becomes fixed. For example, Milk may have a fixed price of $4.99. If you assign Milk to a specific PLU (in this example PLU #100), each time you enter PLU#100, the price of $4.99 will be registered. -
Page 40: Payment By Credit Card
6.4.3 Payment by credit card • Set the key to REG • Complete all the registrations. • Produce the subtotal by pressing the SUB-TOTAL key (optional process). • The amount due for payment appears in the display. • Enter the amount received from the customer (optional process). •... -
Page 41: Payment In A Foreign Currency
RCR-75CA 6.5 Payment in a foreign currency The cash register can operate using two foreign currencies. The cash register automatically converts the price of the registration in the currency selected and back. if necessary. Note: Some transactions may occur in US Currency. It is often easier not to use this feature due to the on-going fluctuation of the Canadian dollar. -
Page 42: Registering Surcharges And Discounts
6.6 Registering surcharges and discounts In order for Step 5.8 and 5.9 to function, you will need to Register the Surcharges and discounts It is possible to define amount-related or percentage surcharges and discounts. They can be applied to individual PLU's or a subtotal. •... -
Page 43: Deleting Input Errors
RCR-75CA 6.7 Deleting input errors (corrections) If you have entered a wrong character but have not yet pressed the DP SHIFT or PLU key, you can correct the error by pressing the CLR key. 6.8 error correction and void Note: The number of corrections and voids are recorded in the financial report. -
Page 44: Refunds
6.8.4 Refunds Refunds (retours) must be registered when a customer returns an item after it has been sold and the receipt concluded. Example: $ 10 is refunded from department 1. Input Receipt • Set the key to REG Dept01 Refund -10.00 -10.00T1 •... -
Page 45: Printing A Receipt On/Off
RCR-75CA 6.13 Printing a Receipt on/oFF The printing of a receipt can be switched ON or OFF. • Set the key to REG Input RECEIPT • Press the Receipt ON/OFF key. Receipt 17-07-2012 16:30:00 ON/OFF 0.00 Note: If receipt printing is switched off, a "B" appears in the display. -
Page 46: Electronic Journal (Ej)
8 electronic Journal (eJ) The electronic journal records every entry made on the cash register in the way the input is recorded on the receipt. • The electronic journal is active when the cash register leaves the factory. It can be deactivated by means of system option 26. •... -
Page 47: Printing A Copy Of A Receipt From The Ej
RCR-75CA 8.1.3 Printing a copy of a receipt from the eJ A receipt stored in the electronic journal can be printed out, once, at a later date. The receipt is then printed with the title RECEIPT ISSUE. • Set the key switch to position X. -
Page 48: Cash Register Reports
9 Cash Register Reports You are obliged to keep the daily Z reports for submission to the revenue authorities. Otherwise, estimations of sales figures may be used within the scope of tax audits. 9.1 types of report Reports can be printed in X or Z mode. X-mode / X-reports The key is set to position X. -
Page 49: Example Of A Day's Z-Report
RCR-75CA 9.5 example of a day's Z-report • Turn the key switch to Position Z. Input Receipt • The cash register is automatically set to 01. FINANCIAL REP. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - •... -
Page 50: Deleting Cash Register Data
Attention: Remove the object very carefully. Do not use a knife, screwdriver or anything similar! Never use force! This could damage the printer mechanismand void the warranty. 3. Switch the cash register on again and complete a registration 4. If the printer error reoccurs, contact Royal Sovereign Customer Service. -
Page 51: Options
RCR-75CA 12 options Various peripheral equipment can be connected to the cash register. 12.1 SD card slot for data backup(SD Card not included) Use an SD card to make a backup copy of the current programme data and all reports. If the cash register has a technical defect or data is lost, you can load the backup copies of the reports and program on the cash register from the SD card. -
Page 52: Technical Data
WaRRantY Royal Sovereign warrants each Cash Register to be free from defects in material and workmanship. Our obligation under this warranty is limited to the repair or replacement, free of charge, when delivered to an authorized Royal Sovereign service center, of any defective part(s) thereof, other than parts damaged in transit. This warranty is in effect to the original purchaser, for a period of one year from the date of purchase and is not transferable.