Olivetti Network Fax Operation Manual
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Olivetti Network Fax Operation Manual

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Network FAX

Operation Guide
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  • Page 1: Network Fax

    Network FAX Operation Guide Click here to view the Table of Contents...
  • Page 2 Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2009, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

  • Page 3: Trademark Information

    About this On-Line Manual This On-Line Manual explains the setting procedures required in order to use the Network FAX functions when the Scanner Kit and Fax Kit are installed in your machine. It is recommended that you also read the corresponding Operation Guide as well.

  • Page 4: Included Utilities

    Included Utilities The following utilities are contained on the provided CD-ROM. In order to use the related Network FAX functions, it is necessary to follow the appropriate procedure and install the corresponding utility on your computer. Network FAX Driver This software allows you to send documents created on your computer to the Scanner Kit in this machine, which converts them to the appropriate format, transfers them to Fax Kit which then transmits them to the other fax machine.

  • Page 5: Outline Of The Network Fax Functions

    Outline of the Network FAX Functions The Network FAX functions allow you to send and receive fax documents between computers on your LAN network and the other fax machines. In addition, if you use the Address Book, you can register individual destinations, or multiple destinations as an individual group, in advance.
  • Page 6 2. The destination for sending documents using the Network FAX function is selected from this Address Book. 3. The documents are then sent as image data from a network computer over the LAN network to this fax machine.
  • Page 7 Outline of the Network FAX Functions G Address Editor for FAX 1. Use your computer to read and edit the self-station and/or dialing information of the fax machine itself, and then register the revised data back into the fax machine.

  • Page 8: Table Of Contents

    Outline of the Network FAX Functions ................iii Section 1 Installing the Corresponding Software ... Page 1-1 1-1 Installing the Network FAX Driver and Utilities ..........Page 1-1 Registering the Machine’s IP Address ............... 1-5 Uninstalling the Network FAX and Utilities ..............1-7 1-2 Installing the Scanner File Utility ..............
  • Page 9 Contents Section 3 Receiving a Fax ........Page 3-1 3-1 Summary of Delivery Settings ..............Page 3-2 3-2 Starting the Scanner File Utility ..............Page 3-4 3-3 Setup Dialog Box ..................Page 3-5 3-4 Folder Setting Dialog Box ................Page 3-6 3-5 Delivery Setting List Dialog Box ..............
  • Page 10 Contents Section 5 Address Editor for FAX ......Page 5-1 5-1 Registering Self-Station Information ............. Page 5-2 5-2 Setting the Network FAX functions ............... Page 5-8 5-3 Registering Dialing Information ..............Page 5-9 (1) Registering one-touch dial information ................5-9 (2) Registering chain dial information .................

  • Page 11: Section 1 Installing The Corresponding Software

    * To install the printer driver, you must log on with administrator privilege. 1. Insert the provided CD-ROM into the CD-ROM drive of the computer in which you want to install the Network FAX Driver. The set-up screen will appear automatically. If the Autoplay screen is displayed, click on Run setup.exe.
  • Page 12 1-1 Installing FAX Driver and Utilities 4. Click Custom Mode. The installer searches the printers connected to the network on Discover Printing System screen. 5. Select the printer you want to install, and click Next. Proceed to the step 8. If no printer is found, an error message appears.
  • Page 13 1-1 Installing FAX Driver and Utilities 7. Select the printer port to use, and click Next. * If no printer port is found in the port list, select Add Port. Add Standard TCP/IP Printer Port Wizard appears. Follow the steps in the wizard to add or edit the port. 8.
  • Page 14 1-1 Installing FAX Driver and Utilities 9. Enter a FAX name on the FAX Settings screen, and click Next. 10. Confirm the settings and click Install. Installation of the FAX driver and utilities starts. * During any point in the installation process, if the Windows Security warning dialog box appears, click Install this driver software anyway.

  • Page 15: Registering The Machine's Ip Address

    Faxes in that order from the successive menus in order to access the Printers and Faxes dialogue box. 2. Right-click on the name of the machine that you want to use as the Network FAX and select Printing Preferences... from the resulting dropdown menu. The Printing Preferences dialogue box will appear.
  • Page 16 3. Click on the FAX TX Setting... button in order to access the Default Setting dialogue box. 4. Click on the Machine Setting tab in order to display its contents. 5. In the Network FAX Address area, enter the IP address, or host name, of the machine that you want to use as the Network FAX.

  • Page 17: Uninstalling The Network Fax And Utilities

    Uninstalling the Network FAX Driver and Utilities Perform the following procedure when you want to delete the Network FAX Driver and utilities from your computer. 1. Click on the Start button in the Windows Task Bar and then select the uninstall tool for Product Library in that order from the successive menus.

  • Page 18: Installing The Scanner File Utility

    * To install the printer driver, you must log on with administrator privilege. 1. Insert the provided CD-ROM into the CD-ROM drive of the computer in which you want to install the Network FAX Driver. The set-up screen will appear automatically. If the Autoplay screen is displayed, click on Run setup.exe.
  • Page 19 1-2 Installing Scanner File Utility 4. Click Scanner File Utility. 5. Follow the instructions in the installation wizard to continue the installation procedure. * Select one of the following setup types on the Setup Type selection screen, and then proceed to the next step. Install a service mode: Select this type of setup in order to share the Scanner File Utility on a File Server, etc.
  • Page 20 1-2 Installing Scanner File Utility * If the Select Components screen appears, click on the box next to Network FAX Receive Handler in order to put a check mark in that box. The content of the other checkboxes is as follows: - PDF Keyword Embedder: Adds file information as keywords to scanned image data files.

  • Page 21: Section 2 Sending A Fax

    IMPORTANT! The Network FAX Driver must be installed on the computer from which you want to send the documents. Refer to 1-1 Installing FAX Driver and Utilities on page 1-1 for the procedure to install that software.

  • Page 22: F-Code Based Communication

    This function enables you to save transmitted documents in the folder that corresponds to the folder number which was registered under the Network FAX Registration settings in the fax machine . Those documents will be saved as a PDF or TIFF file according to the default File Type Setting in the fax machine itself.

  • Page 23: Restricted Access

    2-1 Main Transmission Functions (5) Attaching a Cover Page <see page 2-8 for setting procedures> This function enables you to add a cover page to your transmission that includes such TTI (Transmitting Terminal Information) data as your company name, department name, your own name, your telephone or fax number, in addition to whatever comment you’d like to send.

  • Page 24: Basic Transmission

    2. Select Print from the File menu. 3. Use the dropdown menu in the Name field to select the name of the machine that you want to use as the Network FAX. The print dialogue box for the application that you are using will appear.
  • Page 25 2-2 Basic Transmission 6. Perform all of the desired settings under the FAX Setting tab, such as the original size setting, and then click on the OK button. * Refer to 2-3 FAX Setting Tab on page 2-6 for more detailed information on the settings in that tab. 7.

  • Page 26: Fax Setting Tab

    2-3 FAX Setting Tab Use the contents of this tab to set certain transmission conditions, such as the size of the original being sent. Refer to Registering the Machine’s IP address on page 1-5 to open this tab. Original Size field Use the dropdown menu in this field to select the size of the original being transmitted.

  • Page 27: Default Setting Dialog Box

    Printers dialogue box. Right-click on the name of the machine that you want to use as the network fax and select Properties from the resulting dropdown menu. Then, click on the Fax TX Settings button in the Properties window.)

  • Page 28: Cover

    2-4 Default Setting Dialogue Box (2) Cover Page Tab Attach Cover Page checkbox Put a check mark in this checkbox when you want to add a cover page to your transmission. Perform the following procedure to select the settings for the cover page. 1) Select the desired template for the cover page from the Cover Page Templates list.

  • Page 29: Default Setting Dialogue Box

    2-4 Default Setting Dialogue Box 3) To add your message to the cover page, click on the Edit Message button. The Edit message dialogue box will be displayed. Enter the message to be displayed on the cover page and click on the OK button. The message can be up to 1000 characters long.

  • Page 30: Sender Information Tab

    [Available characters: Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ˆ, _, ‘, {, } ) Alphanumerics (0 – 9, A – Z and a – z)] * If you register your e-mail address, you will be able to select to have a Network FAX Transmission Report sent to you as an e-mail attachment.

  • Page 31: Machine Setting Tab

    2-4 Default Setting Dialogue Box (4) Machine Setting Tab When you want to use a different machine as a fax, use this tab to change the IP address, or the host name, to the information that is registered in scanner default settings of the desired machine. (Refer to 2. Set-up in the Operation Guide for your Network Scanner.

  • Page 32: Restricted Access Tab

    2-4 Default Setting Dialogue Box (5) Restricted access Tab When Restricted Access is turned ON in the copy (or fax) machine itself, transmission will only be allowed when a viable access code is entered. If your access code has not been registered under this tab, Non-registration will be displayed in the Department code field, and Registration completion will be displayed in that field if it has been registered.

  • Page 33: Various Settings In Tx Setting Dialog Box

    2-5 Various Settings in the TX Setting Dialogue Box (1) Selecting a Destination from the Address Book NOTE In order to use the Address Book, it is necessary to install it and register the corresponding destinations in advance. Refer to 4-1 Registering Destination Information on page 4-2 for more detailed information on destination registration procedures. 1.
  • Page 34 2-5 Various Settings in the TX Setting Dialogue Box 2. The registered destinations will be displayed in the list in the upper portion of the dialogue box. If you want to search for a particular destination, perform procedures 1) and 2) below. If you do NOT need to search for a destination, go directly to step 3.
  • Page 35 2-5 Various Settings in the TX Setting Dialogue Box 4. Only those destinations selected from the Address Book will be displayed the Destination List. * If you want to delete any of the destinations from the Destination List, select that destination and then click on the Delete from list button.

  • Page 36: F-Code Based Communication

    2-5 Various Settings in the TX Setting Dialogue Box (2) F-Code Based Communication 1. Click on the Option Setting button in the Address Setting tab of the TX Setting dialogue box. The Option Setting dialogue box will be displayed. 2. Enter the sub-address and password as it is registered in the destination fax. •...

  • Page 37: Registering The Destination Information To Be Addedto The Cover Page

    2-5 Various Settings in the TX Setting Dialogue Box (3) Registering the Destination Information to be Added to the Cover Page The type of cover page can be selected from among different templates. Destination information such as that shown below can be added on the cover page.
  • Page 38 2-5 Various Settings in the TX Setting Dialogue Box 2. Click on the Option Setting button and enter the recipient information. 1 Company Name: The name of the destination company can be up to 64 characters long. Department Name: The name of the destination department can be up to 64 characters long.
  • Page 39 2-5 Various Settings in the TX Setting Dialogue Box 8. Click on the Preview button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the O or P button. The template display magnification can also be changed within the range of 25 to 250% from the drop-down menu.

  • Page 40: Optional Settings

    2-5 Various Settings in the TX Setting Dialogue Box (4) Optional Settings 1. If you want to temporarily change the settings (the present settings will be displayed) from those which are currently designated in the (1) Sending Options Tab or the (5) Restricted access Tab under 2-4 Default Setting Dialogue Box on pages 2-7 and 2-12, click on the Option tab in order to access the Option tab.

  • Page 41: Transmitting Terminal Information Data

    2-5 Various Settings in the TX Setting Dialogue Box (5) Transmitting Terminal Information Data 1. If you want to temporarily change the settings (the present settings will be displayed) from those which are currently designated in the (3) Sender Information Tab under 2-4 Default Setting Dialogue Box on page 2-10, click on the Sender Information tab in order to access the Sender Information tab.

  • Page 42: Machine Settings

    (6) Machine Settings 1. If you want to temporarily change the Network FAX address (IP address or host name registered in the scanner default settings of the machine itself) from that which is currently made in the (4) Machine Setting Tab under 2-4 Default Setting Dialogue Box on page 2-11, click on the Machine Setting tab in order to access the Machine Setting tab.

  • Page 43: Transmission Control

    2-6 Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. 1. Once a fax transmission begins being processed, a Transmission Control icon will be displayed in the Windows Task Bar. 2.

  • Page 44: Creating New Cover

    2-7 Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template. 1. Perform the 2-4 Default Setting Dialogue Box procedure shown on page 2-7, open the Default Settings dialog box, and click on the Cover Page tab. 2.
  • Page 45 2-7 Creating New Cover Page Templates 4. Position the field box. From the Menu bar’s Insert menu, select the field box to be positioned. NOTE If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of the characters could be cut off.
  • Page 46 2-7 Creating New Cover Page Templates 5. Position the figures, textboxes, etc., to create a Cover Page. * For information regarding the operation method, refer to Help. 6. From the Menu bar click on File and then Save as, enter the file name, and click on the Save button. 7.

  • Page 47: Section 3 Receiving A Fax

    Section 3 Receiving a Fax If Network FAX Reception is turned ON as the default setting in the fax machine itself, incoming faxes will be converted into PDF or TIFF files and saved into the designated folder on the Server Computer (the computer on which the Scanner File Utility has been installed).

  • Page 48: Summary Of Delivery Settings

    3-1 Summary of Delivery Settings The following describes the procedure for setting the folder in which documents received by the Network FAX will be stored. Refer to the procedures starting from "3-2 Starting the Scanner File Utility" for more detailed information on each setting .
  • Page 49 3-1 Summary of Delivery Settings Delivery Setting List Dialogue Box Delivery conditions can be selected from among the Subaddress, Sender Fax Number, Destination Fax Number and Other settings. In addition, you can select whether sending a notice of fax reception by e-mail or by using the Scanner File Utility and perform the related settings for that in the Configuration dialogue box.

  • Page 50: Starting The Scanner File Utility

    3-2 Starting the Scanner File Utility 1. Click on Start button in the Windows Task Bar and then select All Programs > Scanner User Software > Scanner File Utility in that order. The Scanner File Utility will start up and an icon that indicates that the utility is now running will appear in the Windows Task Bar.

  • Page 51: Setup Dialog Box

    3-3 Setup Dialogue Box 1. Perform the various settings as appropriate. Hard Disk Warning (%) field If the volume of data on the hard disk reaches the percentage registered here during saving of received fax data to disk, a warning message will be displayed. The desired setting can be entered directly with the keyboard or by clicking on the L and M arrows.

  • Page 52: Folder Setting Dialog Box

    Password Setting button This button is only available for use with the scanner function. It is not used under the Network FAX functions and nothing will happen even if you click on it and enter a password.

  • Page 53: Delivery Setting List Dialog Box

    3-5 Delivery Setting List Dialogue Box 1. Select the desired method of data delivery from the Delivery Method list. Available settings: Subaddress, Sender Fax number, Destination Fax number, and Other. * For the procedure to determine delivery conditions, refer to “3-7 Determining the Destination Folder” on page 3-13 of this manual.
  • Page 54 3-5 Delivery Setting List Dialogue Box 3. Select the transmission method for the notice of fax reception. To have the notice of fax reception sent by e-mail, put a check mark in the Send reception notification E-mail checkbox. To have the notice of fax reception sent to any other computer on the network that has the Scanner File Utility installed, put a check mark in the Send reception notification to Scanner File Utility of other PC check box.
  • Page 55 3-5 Delivery Setting List Dialogue Box Sample of the notice of fax reception Page 3-9...

  • Page 56: Delivery Setting Dialog Box

    3-6 Delivery Setting Dialogue Box Note: The following screen will be displayed after you select the subaddress. 1. Set the various delivery conditions that were selected in the Delivery Setting List dialogue box. Subaddress, Sender FAX number, Destination FAX number and Other edit boxes •...
  • Page 57 3-6 Delivery Setting Dialogue Box Reception Notification E-mail Address (Reception Notification PC Address) list The notice of fax reception can be sent to computers on the network through e-mail or using the Scanner File Utility. Up to 10 e-mail addresses or computer addresses can be entered. Perform the following procedure to enter the desired e- mail addresses or computer addresses.
  • Page 58 3-6 Delivery Setting Dialogue Box G Adding an e-mail address To add an e-mail address that was previously registered in other delivery settings, click on the ... button. The E-Mail Address dialogue box will be displayed. Select an e-mail address from list and click on the Add button. When you are through adding addresses, click on the OK button.

  • Page 59: Determing The Destination Folder

    3-7 Determining the Destination Folder The destination folder for delivery of the received fax data will be determined based on the settings made under “3-5 Delivery Setting List Dialogue Box” on page 3-7. The priority of delivery conditions is as follows: 1.

  • Page 60: Checking A Reception Notification Error

    3-9 Checking a Reception Notification Error When a notice of fax reception is sent from the server computer to a computer on which the Scanner File Utility is installed but the notice could be delivered because the receiving computer is not turned on, or there is some other error, the status of the error can be checked on a list.

  • Page 61: Opening Received Faxes

    3-10 Opening Received Faxes Received fax data will be displayed in the Received File List within the Scanner File Utility dialogue box. 1. If the Scanner File Utility dialogue box is not open, double-click on the Scanner File Utility icon in the Windows Task Bar.

  • Page 62: Deleting Received Faxes

    3-11 Deleting Received Faxes Is it recommended that you delete received fax data periodically and as necessary. 1. If the Scanner File Utility dialogue box is not open, double-click on the Scanner File Utility icon in the Windows Task Bar. 2.

  • Page 63: Section 4 The Address Book

    NOTE It is necessary to have Address Book for Network FAX installed in each computer which will be used for fax transmission in order to use the Address Book. Refer to “1-1 Installing FAX Driver and Utilities” on page 1-1 for more detailed information on installing that software.

  • Page 64: Registering Destination Information

    1. Click on Start button in the Windows Task Bar and then select All Programs > FAX User Software > Address Book for Network FAX in that order from the successive menus in order to access the Address Book for Network FAX dialogue box.
  • Page 65 4. Click on the OK button. The entered information will be displayed in the address list area of the Address Book for Network FAX dialogue box. 5. In order to actually register the new information in the Address Book, select Apply from the File menu (or click on the Apply button).

  • Page 66: Registering Multiple Destination As A Group

    Perform the following procedure if you want to register information for multiple destinations as a single group. 1. Select New under the Edit menu of the Address Book for Network FAX dialogue box and then select New Group from the successive submenu (or click on the New Group button).
  • Page 67 7. Click on the OK button. The entered group information will be displayed in the address list area of the Address Book for Network FAX dialogue box. 8. In order to actually register the new group information in the Address Book, select Apply from the File menu (or click on Apply button).

  • Page 68: Address/Group Copy

    This is convenient for cases when the contents you want to register are close or similar to already registered information. 1. With the Address Book for Network FAX dialogue box open, select the address or group that you want to copy.

  • Page 69: Editing Indivisual And Group Destination Information

    Perform the following procedure to edit information for an individual or group destination. 1. With the Address Book for Network FAX dialogue box open, select the individual or group destination entry that contains the information that you want to edit.

  • Page 70: Editing Information For More Than One Indivisual Or Group Destination

    Name” for an individual destination, and “Registration Name” for Group Destinations), and then enter the new information. 4. Click on the OK button. The display will return to the Address Book for Network FAX dialogue box and the edited information will be displayed.

  • Page 71: Search/Replace The Contents Of A Paticular Entry Item

    5. Click on the OK button. The display will return to the Address Book for Network FAX dialogue box and the edited information will be displayed. 6. In order to actually register the edited information in the Address Book, select Apply from the File menu (or click on the Apply button).

  • Page 72: Deleting Indivisual And Group Destination Information

    4-5 Deleting Individual and Group Destination Information 1. With the Address Book for Network FAX dialogue box open, select the individual or group destination entry that you want to delete. An icon will appear above the list to indicate whether it is an individual ( ) or group destination ( 2.

  • Page 73: Importing Csv Files

    You can import and use CSV-formatted address lists created with other software. 1. With the Address Book for Network FAX dialogue box open, select Import under the File menu and then select CSV file from the successive submenu. The Open dialogue box will appear.
  • Page 74 4-6 Importing Address Data 6. Check the imported addresses and select those entries that you want to add to this Address Book. The number of entries that you select will be displayed in the Number of selected addresses field. Click on the Add To Address Book button and the total number of entries that will be added to this Address Book will be displayed in the Number of added addresses field.

  • Page 75: Importing Fed Files

    “Destination”, “FAX Number”, “Subaddress” and “Password” of the registered One-Touch Dial or Abbreviated Dial. “Destination” will be imported into the “Registration Name” field of the Address Book for Network FAX. 1. With the Address Editor for FAX dialogue box open, select Import under the File menu and then select Address Editor from the successive submenu.

  • Page 76: Exporting Address Data

    You can save the data created using this Address Book software as a FDT file. 1. With the Address Book for Network FAX dialogue box open, select Save as under the File menu. The Save as dialogue box will appear.

  • Page 77: Section 5 Address Editor For Fax

    Section 5 Address Editor for FAX The Address Editor for FAX utility allows you to use your computer to register and change the self-station and dialing information which is stored in the fax machine itself. It is also possible to import CSV-formatted address data that has been created with other applications and use that data as dialing information.

  • Page 78: Registering Self-Station Information

    5-1 Registering Self-Station Information You can use the Address Editor for FAX to register and change the self-station information that is stored in the fax machine itself. Perform the following procedure when you want to register or change the fax’s self-station information. 1.
  • Page 79 5-1 Registering Self-Station Information 3. Connect to the fax machine. Select from among the following 3 methods of connecting to the fax machine. Connect to the fax machine by entering the fax’s IP address or host name 1 Enter the fax’s IP address or host name in the NW-FAX Address field. 2 Click on the Start Editing button.
  • Page 80 5-1 Registering Self-Station Information 4. Enter the password and then click on the OK button. It is necessary to enter the Administrator Password in order to connect to the fax machine and edit registered data. * For more detailed information on the Administrator Password, refer to the Scanner Edition of your Operation Guide. (For color machines, refer to the machine’s Advanced Operation Guide.) 5.
  • Page 81 5-1 Registering Self-Station Information 7. Point to the Own Info. command under the Setting menu. The Own Information window will appear. 8. Enter the various information as appropriate. 1 Own Name field: Enter the self-station name of the fax machine (up to 32 characters) 2 Own Tel field: Enter the self-station telephone number of the fax machine (up to 20 digits) 3 Own ID field: Enter the self-station ID number of the fax machine (4 digits) * Refer to the Fax Edition of your Operation Guide for more detailed information on the self-station ID number.
  • Page 82 5-1 Registering Self-Station Information 9. Transmit the edited data to the fax machine. Select from among the following 2 methods of transmitting data. * If you are editing the data off-line, the Set the destination dialogue box will appear when you perform the transmission operation.
  • Page 83 5-1 Registering Self-Station Information 10. Connect to the fax machine and transmit the edited data. Select from among the following 3 methods of connecting to the fax machine. Connect to the fax machine by entering the fax’s IP address or host name 1 Enter the fax’s IP address or host name in the NW-FAX Address field.

  • Page 84: Setting The Network Fax Functions

    1 NW-FAX RX radio buttons: Turns Network FAX reception ON or OFF. 2 Print Here radio buttons: Turns printout at the fax machine ON or OFF during Network FAX reception. 3 File name field: Enter the default file name for data received during Network FAX reception. (monochrome machines: up to 13 characters;...

  • Page 85: Registering Dialing Information

    5-3 Registering Dialing Information You can use the Address Editor for FAX to register and change the dialing information that is stored in the fax machine itself. Perform the following procedure when you want to register or change the fax’s dialing information. (1) Registering one-touch dial information Perform the following procedure when you want to register information for one-touch dialing.
  • Page 86 5-3 Registering Dialing Information 4. Select One-Touch Dial and then click on the OK button. The One-Touch Dial Registration dialogue box will appear. 5. Register the one-touch dial information. Enter the following registration information. 1 Dial No. field: Enter the corresponding one-touch dial number. (30, 40 and 50 cpm* monochrome machines: between 0001 and 0600;...
  • Page 87 5-3 Registering Dialing Information 8. To register an Encryption key, go to the next step. To continue without registering an Encryption key, go directly to step 14. 9. Click on the ... button for the Encryption Code field. The Encryption Key Selection dialogue box will appear. 10.

  • Page 88: Registering Chain Dial Information

    5-3 Registering Dialing Information (2) Registering chain dial information Perform the following procedure when you want to register information for chain dialing. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.
  • Page 89 5-3 Registering Dialing Information 4. Select Chain Dial and then click on the OK button. The Chain Dial Registration dialogue box will appear. 5. Register the chain dial information. Enter the following registration information. 1 Dial No. field: Enter the corresponding chain dial number. (30, 40 and 50 cpm* monochrome machines: between 0001 and 0600;...

  • Page 90: Registering Group Dial Information

    5-3 Registering Dialing Information (3) Registering group dial information Perform the following procedure when you want to register information for group dialing. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.
  • Page 91 5-3 Registering Dialing Information 4. Select Group Dial and then click on the OK button. The Group Dial Registration dialogue box will appear. 5. Register the group dial information. Enter the following registration information. 1 Dial No. field: Enter the corresponding group dial number. (30, 40 and 50 cpm* monochrome machines: between 0001 and 0600;...
  • Page 92 5-3 Registering Dialing Information 7. Add a new destination to the group. Select from among the following 3 methods of adding destinations to a group. Add a destination that is registered under one-touch dialing to the group 1 Click on the 1-Tch tab above the list at left and select the one-touch information that you want to add to the group. * If your machine possesses abbreviated dialing capabilities, it is also possible to add destinations that are registered under abbreviated dial numbers.
  • Page 93 5-3 Registering Dialing Information Adding a chain dial number 1 Click on the Chain tab above the list at left and select the chain dial information that you want to use. 2 Click on the Add>> button. The selected information will be added to the list at right. 3 Register the destination that you want to add to the group.

  • Page 94: Registering Program Dial Information

    5-3 Registering Dialing Information (4) Registering program dial information Send transmission and polling reception procedures can be registered under program dialing. Perform the following procedure when you want to register information for program dialing. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.
  • Page 95 5-3 Registering Dialing Information 4. Select Send (Program Dial) or Polling RX (Program Dial) as desired and then click on the OK button. The Send (Program Dial) or Polling RX (Program Dial) dialogue box, as appropriate, will appear. 5. Register the program dial information. Enter the following registration information. 1 Dial No.
  • Page 96 5-3 Registering Dialing Information 7. Add a new destination to the program. Select from among the following 3 methods of adding destinations to a program. Add a destination that is registered under one-touch dialing to the program 1 Click on the 1-Tch tab above the list at left and select the one-touch information that you want to add to the program. * If your machine possesses abbreviated dialing capabilities, it is also possible to add destinations that are registered under abbreviated dial numbers.
  • Page 97 5-3 Registering Dialing Information Adding a chain dial number 1 Click on the Chain tab above the list at left and select the chain dial information that you want to use. 2 Click on the Add>> button. The selected information will be added to the list at right. 3 Register the destination that you want to add to the program.

  • Page 98: Editing Registered Dialing Information

    5-3 Registering Dialing Information (5) Editing registered dialing information It is possible to edit registered dialing information. It is also possible to select multiple destinations and simultaneously change their corresponding information. G Edit registered information (individual data) Perform the following procedure when you want to edit registered dialing information. 1.
  • Page 99 5-3 Registering Dialing Information G Edit registered information (multiple data) It is possible to simultaneously change the destination name and fax telephone number, etc., for multiple destinations so that they all have the same information in common. Perform the following procedure when you want to edit registered dialing information for multiple destinations simultaneously. 1.
  • Page 100 5-3 Registering Dialing Information G Copying dialing information It is possible to copy registered dialing information and then change a portion of that information for registration as a new dialing entry. Perform the following procedure when you want to copy registered dialing information. 1.
  • Page 101 5-3 Registering Dialing Information G Replacing data strings It is also possible to select multiple dialing entries and simultaneously change specific data strings that they have in common. Perform the following procedure when you want to replace data strings. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.
  • Page 102 5-3 Registering Dialing Information 5. Click on the OK button. The data strings will be replaced. 6. Transmit the edited data to the fax machine. Refer to steps 9 and 10 under “5-1 Registering Self-Station Information” on page 5-2 to transmit the edited data to the fax machine. G Changing the order of dialing information It is possible to change the displayed order of registered dialing information.
  • Page 103 5-3 Registering Dialing Information 5. Select the entry or entries in the list at right and then their destination (open number(s)) in the list at left, and click on the << button. The information selected in the list at right will be moved to the selected location(s) in the list at left. 6.

  • Page 104: Deleting Dialing Information

    5-3 Registering Dialing Information (6) Deleting dialing information Perform the following procedure when you want to delete dialing information. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window. Then select the desired method of connection to the fax machine. 2.

  • Page 105: Registering Abbreviated Dialing Information

    5-3 Registering Dialing Information (7) Registering abbreviated dialing information If your machine possesses abbreviated dialing capabilities, it is also possible to register abbreviated dialing information. Perform the following procedure when you want to register abbreviated dialing information. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.

  • Page 106: Registering Box Information

    3 NW-FAX RX checkbox: Put a check in this box if you want that F-Code Based Confidential box to be used for Network FAX reception. 7. Click on the OK button. The registered or edited information will appear in the F-Code Based Confidential box list.

  • Page 107: Encryption Box

    5 Print on RX checkbox: Put a check in this box if you want documents received during an Encryption Communication to be printed at the fax machine. 6 NW-FAX RX checkbox: Put a check in this box if you want that Encryption box to be used for Network FAX reception. Page 5-31...
  • Page 108 5-4 Registering Box Information 7. To register an Encryption key, go to the next step. To continue without registering an Encryption key, go directly to step 13. 8. Click on the ... button for the Encryption Code field. The Encryption Key Selection dialogue box will appear. 9.

  • Page 109: F-Code Based Relay Boxes

    5-4 Registering Box Information (3) F-Code Based Relay box Perform the following procedure when you want to register or change the fax’s F-Code Based Relay box information. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.
  • Page 110 5-4 Registering Box Information 6. Enter the following registration information. 1 Subaddress field: Enter the subaddress that corresponds to the F-Code Based Relay box. (4 digits) 2 Password field: Enter the password for that subaddress. (4 digits) 3 Print Here radio buttons: Turns printout at the fax machine ON or OFF during F-Code Based Relay reception. 4 Report return address setting radio buttons: Turns the function to send a report regarding the communication ON or OFF.
  • Page 111 5-4 Registering Box Information 8. Add a new destination to the list. Select from among the following 3 methods of adding destinations to the list. Add a destination that is registered under one-touch dialing to the list 1 Click on the 1-Tch tab above the list at left and select the one-touch information that you want to add to the list. * If your machine possesses abbreviated dialing capabilities, it is also possible to add destinations that are registered under abbreviated dial numbers.

  • Page 112: Deleting Registered Boxes

    5-4 Registering Box Information 9. Make sure that the added destinations are correct and then click on the OK button. The Subaddress Relay Box dialogue box will appear once again. 10. Make sure that the registered information is correct and then click on the OK button. 11.

  • Page 113: Importing Data

    Compatible formats are: • CSV files • Files saved by the Address Book for Network FAX (FDT format) • Files saved by the Address Editor for FAX utility (FED format) Perform the following procedure when you want to import address data.
  • Page 114 5-5 Importing Data 6. Select the items in the dropdown menu that you want to have correspond to each field (Destination, Fax No., etc.) in the CSV data. If the Download the file as it is. checkbox is NOT selected, any items in the CSV data that do not contain any data at all will be deleted when the data is registered.
  • Page 115 5-5 Importing Data 9. Click on the Adds to the non-registered Dial. button. The Add new address dialogue box will appear. 10. Select from the list at left the dialing entry you want to add. 11. Select the destination in the list at right and then click on the Add>> button. Any information added to the list at right will be added to the currently registered information.
  • Page 116 5-5 Importing Data 13. Click on the All dials will be overwritten. button. The Overwrite the One-Touch Dial dialogue box or the Overwrite the Abbreviated Dial dialogue box will appear. 14. Select the dial number at which you want to start writing data to the fax machine and then click on the OK button. The operation to write data will start from the selected number downward.

  • Page 117: Saving Data As An Fed-Formatted File

    5-6 Saving Data as an FED-formatted File It is possible to save registered data as an FED-formatted file. Perform the following procedure when you want to save the registered data in this way. 1. Follow steps 1 through 6 under “5-1 Registering Self-Station Information” on page 5-2 and open the Address Editor for FAX window.

  • Page 118: Section 6 Specifications

    Document Size ........Standard paper sizes only (Maximum 11" x 17" [A3]) Automatic Redialing ......Controlled at the fax machine Delayed TX ......... Based on settings in the Network FAX Driver (setting is possible to any 1 minute increment within the subsequent 24 hour period) Concurrent print ........
  • Page 119 DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.

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