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Page 2: Copyright Information
Trademark Information Oki and Microline are registered trademarks of Oki Electric Industry Company Ltd. is a registered trademark of the United States Environmental NERGY Protection Agency.
Page 3: Table Of Contents
Descriptions of Utilities ................5 Installing the Utilities ................9 Color Swatch Utility................13 LPR Utility ....................17 Network Extensions ................19 OKI Admin Manager Utility ..............24 PDF Direct Print Utility ................25 Print Job Accounting Utility ..............28 PrintSuperVision ...................128 Storage Device Manager ...............132 Web Installer ..................183 Fiery Color Files..................184...
Page 4: Utilities
1. Color Swatch Utility: see page 13 2. LPR Utility: see page 17 3. Network Extensions: see page 19 4. OKI Admin Manager Utility: see page 24 5. PDF Direct Print Utility: see page 25 6. Print Job Accounting Utility: see page 28 7.
Page 5: Descriptions Of Utilities
• total size and percentage used of disk/memory. • percentage of toner remaining. See “Network Extensions” on page 19. 4. OKI Admin Manager Utility This utility provides an easy way to configure your printer on a network. See the online Configurator’s Guide for details on how to use this utility.
Page 6 PrintSuperVision provides access to networked printer data for monitoring, reporting and managing networked printers. It provides a full range of management functions for Oki Data printers, and for other brands of printers as well. See “PrintSuperVision” on page 128.
Page 7 Fiery Utilities 1. Fiery Color Files These are additional files available via CD2. You copy them from CD2 to your hard disk. Many of the files are PostScript files you can download and print using Fiery Downloader. See “Fiery Color Files” on page 184 and the on-line EFI Software Installation Guide, Chapter 1, Installing color files from the User Software CD (CD2).
Page 8 The ICC Profiles provided with your printer allow you to match what you see on screen to what you see on your printed output. The profiles are customized for your Oki Data printer. You may use the profiles when you use the ColorWise Pro Tools. You may also use the profiles with applications that support ICC standards.
Page 9: Installing The Utilities
Installing the Utilities Non-Fiery Windows Load the utilities from the Menu Installer located on CD1. Mac OS 9.x Important! These Utilities are unavailable for Mac OS 10.x. 1. Insert CD1 (supplied with your printer) into the CD-ROM drive. 2. Double-click the CD icon that appears on the desktop. 3.
Page 10 6. Select Custom Install to access the Utility Installation. InstallSelect_oem.jpg 7. Click the boxes beside the Utilities you wish to install, then click Install. The Utilities install into the folder you specify during the installation process. C9800 Utilities Guide Utilities • 10...
Page 11 Mac OS 10.1 & 10.2 With the exception of Print Job Accounting, the utilities on CD1 are unavailable for Mac OS X and will only run on Mac 9.x or Classic OS. Once the Print Job Accounting utility has been set up by your Network Administrator, it is transparent to the operation of the printer driver on your OS X system.
Page 12 Installing the Utilities Fiery Windows Macintosh The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. C9800 Utilities Guide Utilities • 12...
Page 13: Color Swatch Utility
Color Swatch Utility General Information The Color Swatch Utility allows you to • print color samples (swatches) on your color printer. • create custom color swatches The swatches are used with your software program to select and reproduce color accurately. The swatches represent selected samples of the printer's color palette.
Page 14 Color Swatch Utility Printing Color Swatches NOTE • The color swatch samples do not show all the colors your printer can print. • The Swatch Utility does not guarantee that the printer prints the same color as displayed on your monitor. Consider the displayed color as a reference.
Page 15 5. Use the color blocks to pick the specific colors that you want to appear in your printed document. Each color block, or sample, is identified with information your software package needs to reproduce that color accurately. The numbers under each block specify the amounts of the primary colors—red (R), green (G), and blue (B)—that mix to form each particular shade.
Page 16 Color Swatch Utility Creating Custom Swatch Colors NOTE The Swatch Utility does not guarantee that the printer prints the same color as displayed on your monitor. Consider the displayed color as a reference. The printer may not be able to print the exact color that you desire.
Page 17: Lpr Utility
LPR Utility General Information The LPR Utility allows you to print directly to a printer on the network without a print server. It creates a Printer Port, and installs a pop-up status box so you can monitor printer status. The LPR Utility operates in Windows Me/98, Windows NT 4.0, Windows 2000, and Windows XP operating systems.
Page 18: Additional Information
LPR Status Box lpr_status.jpg The LPR Utility Status Box displays the following information: • Printers: Names of added printers (You can add up to 30 printers) • Status: LPR Utility status (empty, connecting, sending, paused, checking status, not connected) • Finish: Number of completed jobs. •...
Page 19: Network Extensions
Network Extensions Windows • Available on TCP/IP network connection only. The Network Printer Status utility is available if your administrator has installed it. If the utility is installed, the printer driver Properties dialog box changes. • a new Status tab is added. •...
Page 20 General Information This utility creates an additional tab (STATUS) in the driver that allows the client to monitor the selected printer’s status. Load this program from the Menu Installer located on CD1. Installation 1. Insert the Drivers, Color, and Network Utilities disk into the CD-ROM drive.
Page 21 Using → → Printers. Right-click the Oki Data 1. Click Start Settings Printer icon. Click Properties. 2. Click on the STATUS tab. 3. Click the UPDATE button to see device settings. The following screen displays: NetStatus2K.tif C9800 Utilities Guide Network Extensions • 21...
Page 22 Click on an item to see this information: Trays: Paper Type, weight Duplex: Installed/not installed Disk/Memory: RAM size and % used; Flash Memory size and % used Toner Remaining: % toner remaining in all cartridges Important! If you select Automatic Status Update in the Status tab, the driver automatically pings the printer for the latest status information every time you open the Properties dialog box.
Page 23 Checking the Printer Status Click the WEB SETTING button. The following screen displays: NetStatusK.tif Click on the items listed on the left to see: • Network Summary • Login for Administrators • Job Login • Printer Menu To see real-time printer status, click the UPDATE STATUS button.
Page 24: Oki Admin Manager Utility
Additional Information See the online Configurator’s Guide for details on how to use this utility. The Configurator’s Guide is online and may be found on the CDs shipped with your printer. C9800 Utilities Guide OKI Admin Manager Utility • 24...
Page 25: Pdf Direct Print Utility
PDF Direct Print Utility General Information PDF Direct Print allows you to send a selected PDF file directly to the printer. This is faster and easier than using Adobe Acrobat separately before printing. PDF Direct Print also lets you set paper source, copies, 2-sided printing, print page range and other settings.
Page 26 Using NOTE The PDF Direct Print Utility works with version 1.3 (Acrobat 4.0) or below PDF files. 1. Right-click on the file you want to print in Windows Explorer the file icon on the Desktop. 2. Click PDF Direct Print 3.
Page 27 4. The Start screen appears. It allows you to change the settings of the following features: • Select Print • Paper Source • Copies • 2-sided printing • Binding • Collate • Fit to page • Print page range • Restore Default •...
Page 28: Print Job Accounting Utility
Print Job Accounting Utility General Information The Print Job Accounting software, designed specifically for printers in a network environment, provides job accounting features that allow you to track printer usage, calculate printing costs, and specify access available to each client (user). Fig01_240p_v11.tif NOTE The screen shots in this User's Guide are generic.
Page 29 With Print Job Accounting, you can • Control costs by limiting access to color printing for specific clients. • Plan equipment allocation by monitoring exactly how much each client prints. • Set up billing for individual clients based on their recorded usage.
Page 30 Additional Information For more information, see the on-line help in the utility. C9800 Utilities Guide Print Job Accounting Utility • 30...
Page 31: Sample Network Diagram
Sample Network Diagram JA_Overview.jpg Server: Windows XP, 2000, or NT 4.0 (SP6 or later) Printer(s) Client Macs: Client PCs: Macintosh Windows XP, OS 8.x or 9.x 2000, Me, 98, 95, NT 4.0 (SP6 or later) C9800 Utilities Guide Print Job Accounting Utility • 31...
Page 32 Requirements The Print Job Accounting utility requires 1. Server computer Using an appropriate Windows operating system. 2. Client computers Using Windows and/or Macintosh operating systems. 3. Connection to the printer(s) to be managed; either a direct connection (USB or Parallel) to the server, or a network TCP/IP connection.
Page 33 Requirements Operating System Server (Windows Only) The Print Job Accounting server software can be run under any of the following Windows operating systems, with the latest Service Pack installed. • Windows XP • Windows 2000 • Windows NT 4.0 (Service Pack 6 or later) Client Computers (Windows or Macintosh) The Print Job Accounting Client software can run under any of the following operating systems:...
Page 34 Installation Cdhand.jpg Server Software 1. Place the driver CD supplied with your printer in the CD-ROM drive on the Server computer. Wait for the Menu Installer to open. If the CD does not AutoPlay, click Start → Run → Browse. Browse to your CD-ROM drive.
Page 35 Installation Client Software NOTE The printer driver(s) must also be installed on the Client computers. Windows Client Computers 1. Place the driver CD supplied with your printer in the CD-ROM drive and wait for the Menu Installer to open. → →...
Page 36 Installation Client Software Macintosh Client Computers Normally, the Job Accounting software is automatically installed when you install the printer driver. To activate the Job Accounting Client software: 1. Select Print Desktop... on the File menu. 2. Make sure that your printer model is selected. Click General. Select Plug-in Preferences.
Page 37 User Name Versus Account ID User Name The User Name is displayed whenever print logs are displayed. The User Name’s sole purpose is to make it easy to see who has been printing. The User Name is assigned when creating an Account ID. See page 80.
Page 38 User Name Versus Account ID Examples of Account ID Scenarios: Permit Only Some Clients to Print Do not assign Account ID(s) to each and every client. Assign Account ID(s) only to those clients who are permitted to print. All other clients will be recognized as Unregistered ID(0). Change the settings (limits) so Unregistered ID clients are not allowed to print.
Page 39 User Name Versus Account ID Examples of Account ID Scenarios: Set the Print Limits and Collect Print Logs by Department Do not assign Account ID(s) to each and every client. Assign an Account ID to each department. Specify the Group Name in place of User Name.
Page 40 Server Software Capabilities Use the Print Job Accounting server software • to register printers and clients • to set print limits • to set up automatic generation of print logs. • to set up automatic email of log reports to the Administrator Client Settings •...
Page 41 Server Software Capabilities Printer Settings • Set fees by sheets, paper sizes, and so forth. • Set (all) print enabled/disabled or color print enabled/disabled. • Set upper limits for items such as printed pages. • Set up an account, allowing printing only within the limits set. •...
Page 42: Server Software
Server Software IP Address Important! The first time you open the Server software, the following window appears. Note the Server ID for future use. → You can also find it by clicking Help Server ID … from the main Job Accounting Window. JA_ServerID.bmp C9800 Utilities Guide Print Job Accounting Utility •...
Page 43: Print Job Accounting
Server Software Starting the Server Software → → → Click Start Programs Oki Data Print Job → Accounting Print Job Accounting. The following window appears: JA_OpeningScreen.bmp C9800 Utilities Guide Print Job Accounting Utility • 43...
Page 44 Server Software Pull-Down Menus There are five Server Software Pull-Down Menus • File Menu • Printer Menu • Log Menu • Option Menu • Help Menu JA_ServerMenus.bmp C9800 Utilities Guide Print Job Accounting Utility • 44...
Page 45: File Menu
Server Software Pull-Down Menus File Menu Exit Close the application. C9800 Utilities Guide Print Job Accounting Utility • 45...
Page 46: Printer Menu
Server Software Pull-Down Menus Printer Menu Add a Printer Register a new printer. Manages multiple Set up multiple registered printers as a group. printers as a group … Delete a Printer/Printer Delete a registered printer or group of printers. Group Change a Printer Group Add or delete registered printers from a group.
Page 47 Server Software Pull-Down Menus Log Menu Change the display from Total to Logs. Display Logs Change the display to Display Total • Total per Printer • Account ID or • Month Export the required fields for the report macro in a .csv Export Report Log file.
Page 48: Option Menu
Server Software Pull-Down Menus Option Menu Setup … Set up: • mail server • email address for Sender • email address for Administrator • where you wish to store logs • closing date for logs (select the day of the month which determines when logs are considered previous month logs as opposed to current month logs).
Page 49: Help Menu
Server Software Pull-Down Menus Help Menu Server ID … Display Server ID. Help … Display the Help Topics window with tabs • Contents • Index • Find Version Info … Display version information. C9800 Utilities Guide Print Job Accounting Utility • 49...
Page 50: Email Notifications
Email Notifications Setting Up To set up monthly automatic email of selected print log data to the administrator, open the Job Accounting software, then: → Setup. 1. Click Option The following window appears: JA_Email_Setup.bmp C9800 Utilities Guide Print Job Accounting Utility • 50...
Page 51 2. Set up the general information on the Mail Setup tab,. This information includes • the mail server • when an email is to be sent • the header and footer text to be included with the email. 3. On the Mail Address tab, enter the name and email address for •...
Page 52 Printer Groups Defining If you wish to create groups of printers: 1. From the main Job Accounting window, click → Printer Manages multiple printers as a group … The following window appears: JA_AddGroup1.bmp C9800 Utilities Guide Print Job Accounting Utility • 52...
Page 53 2. Enter the Group Name of your choice. Click Next. The following window appears: JA_AddGroup2.bmp NOTE At this point, no printers have been registered, so none appear in the box. Printers can be added to established Groups as they are being registered. If you create a new group after registering printers, a list of the registered printers will appear in the box and can be highlighted for inclusion in the group.
Page 54 Printers Registering To use Print Job Accounting, you need to register printers to be managed in the Server Software. Before starting, check that the printers are turned on and properly connected. 1. From the main Print Job Accounting window, click →...
Page 55 2. Select the appropriate box(es). NOTE Only printers supported by this System are found. If the search is unsuccessful, verify that the printers are turned on, online, and properly connected. – To have the software search out local and/or network printers, select Search printers and select...
Page 56 3. Click Next. Wait while the software searches for printers. A window appears, showing a listing of all the printers found. For example: JA_AddPrinter2.bmp C9800 Utilities Guide Print Job Accounting Utility • 56...
Page 57 4. From the list of printers searched, select the printer you want to register. Click Next. The following window appears: JA_AddPrinter3.bmp C9800 Utilities Guide Print Job Accounting Utility • 57...
Page 58 5. Set up the printer: See “Setting Up” on page 59. 6. Click Finish. The following window appears: JA_ID_Registration.bmp 7. Use this window to add User Account IDs for the printer. For more information, see step 3, ff., under “Account IDs” on page 80.
Page 59 Printers Setting Up When you are setting up the printer, you determine the: • Printer Name • Printer Group • Acquire Logs • Fees • Operation at Log Full • Inhibit the Initialization of HDD • Auto Export Logs • Use Restrictions C9800 Utilities Guide Print Job Accounting Utility •...
Page 60 Printers Setting Up Printer Name Type in a printer name containing up to 32 characters. Printer Group If the printer is to be included in a group, select the group here. NOTE Groups must first be defined using Printer → Manages multiple printers as a group …...
Page 61 Printers Setting Up Fees In the drop-down box, select a fee definition to be used. Some fee settings are available with defaults. To custom define settings for the printer, click Define fees … Click in the Defined Fees window. The following window appears: JA_DefineFees.bmp C9800 Utilities Guide Print Job Accounting Utility •...
Page 62 Printers Setting Up Fees Define Fees window Pages Tab Page Select to set a fee to be charged for each page printed in color and for each page printed in mono. Sheet Select to set a fee to be charged for each printed sheet. In this case, the same fee will be charged for two-sided printing as for one-sided printing.
Page 63 Printers Setting Up Fees Define Fees window Toner use amount Tab Toner use amount Select to set a standard feel per page for color and for mono printing. Automatic calculation Use this to set up automatic calculation of fees for toner use and save it under the name you enter.
Page 64 Printers Setting Up Fees Define Fees window Toner use amount Tab JA_FeesTonerUse.bmp C9800 Utilities Guide Print Job Accounting Utility • 64...
Page 65 Printers Setting Up Fees Define Fees window Drum use amount Tab Drum use amount Select to set a standard fee per page for color and for mono printing. Automatic calculation Use this to set up automatic calculation of fees for drum use and save it under the name you enter.
Page 66 Printers Setting Up Fees Define Fees window Drum use amount Tab JA_FeesDrumUse.bmp C9800 Utilities Guide Print Job Accounting Utility • 66...
Page 67 Printers Setting Up Fees Define Fees window Printer Use Time Tab Printer Use Time Select to set a fee for each minute of print time used. JA_FeesPrinterUse.bmp C9800 Utilities Guide Print Job Accounting Utility • 67...
Page 68 Printers Setting Up Fees Define Fees window Size Tab Size Select to set a fee per sheet printed which varies depending on the size of media used. Click Change to set fees for individual media sizes. JA_FeesSize.bmp C9800 Utilities Guide Print Job Accounting Utility •...
Page 69 Printers Setting Up Fees Define Fees window Tray Tab Tray Select to set a fee per sheet printed, which varies depending on the tray used. Click Change to set fees for individual trays. JA_FeesTray.bmp C9800 Utilities Guide Print Job Accounting Utility • 69...
Page 70 Printers Setting Up Fees Define Fees window Media Type Tab Media Select to set a fee per sheet printed, which varies depending on the media used. Click Change to set fees for the different media, including transparencies, labels, letterhead, card stock, etc.
Page 71 Printers Setting Up Fees Define Fees window Belt fuser use amount Tab Belt, fuser use amount Select to set a fee per page for belt and/or fuser usage. Automatic calculation Use this to set up automatic calculation of fees for belt and fuser use and save it under the name you enter.
Page 72 Printers Setting Up Fees Define Fees window Belt fuser use amount Tab JA_FeesBeltFuser.bmp C9800 Utilities Guide Print Job Accounting Utility • 72...
Page 73 Printers Setting Up Fees Define Fees window Finisher Tab Staple Select to set a fee for each use of the stapler. Applies only when the optional finisher is installed on applicable models. JA_FeesFinisher.bmp C9800 Utilities Guide Print Job Accounting Utility • 73...
Page 74 Printers Setting Up Operation at log full Here you can set what the printer does when the buffer for log storing becomes full and cannot store any more logs: JA_AddPrinter_LogFull.bmp Cancel the job Cancels the jobs once the buffer is full. Do not acquire the log Prints without acquiring logs once the buffer is full.
Page 75 Printers Setting Up Inhibit the initialization of HDD JA_AddPrinter_Inhibit.bmp This controls whether or not the Hard Disk Drive and the Printer Flash Memory (if installed) can be initialized. If initialization is inhibited, a client cannot delete the log using the printer's front panel.
Page 76 Printers Setting Up Auto Export Logs Sets whether or not, and how, log data will automatically be exported when it is acquired. JA_AddPrinter_AutoExport.bmp Do not automatically Logs are not automatically exported. export Automatically export Automatically exports logs in the format you select. logs See page 99.
Page 77 Printers Setting Up Use Restrictions JA_AddPrinter_Restrict.bmp You can set usage limits for unregistered clients (data sent without ID) and for local print (print from operator panel such as menu map or file list). When "Disable Printing" is set, clients cannot change other settings.
Page 78 Printers Changing Settings 1. From the main Print Job Accounting window, highlight the printer you wish to change. → Properties. 2. Click Printer The following window appears: JA_PrinterProperties.bmp C9800 Utilities Guide Print Job Accounting Utility • 78...
Page 79 3. Make any desired changes in settings, on the various tabs: • Printer tab: change printer name, address, group • User tab: add new User IDs or change information for existing User IDs. • Option tab: modify log acquisition intervals/times, fees, Operation at Log Full, Inhibit initialization, Auto Export Logs, and Use Restrictions.
Page 80 Account IDs Adding To add Account IDs for a Registered Printer: From the main Print Job Accounting window: 1. Double click the printer for which you wish to set up Account IDs. The following window appears: JA_PrinterProperties.bmp C9800 Utilities Guide Print Job Accounting Utility •...
Page 81 2. On the User tab, click Register. The following window appears: JA_ID_Registration.bmp C9800 Utilities Guide Print Job Accounting Utility • 81...
Page 82 3. Click Add. The following window appears: JA_AddID1.bmp C9800 Utilities Guide Print Job Accounting Utility • 82...
Page 83 4. Enter the appropriate selections. Click Next. The following window appears: JA_AddID2.bmp C9800 Utilities Guide Print Job Accounting Utility • 83...
Page 84 5. Establish the new Account ID: a. Enter the following information for the new Account ID: • Account ID number • Name. • Email address If the user has limits set on their printing, enter their email address. An email is automatically sent when the user exceeds the preset limit.
Page 85 Notifies total result by e-mail Select to send this User an email summarizing their monthly usage of the printer. Notifies by e-mail when Limit Value is exceeded Select to alert this User by email when their set Limit Values have been exceeded, as well as when the limits have been reset and printing can be resumed.
Page 86 d. Make your selections. Click Next. The following window appears: JA_AddID4.bmp C9800 Utilities Guide Print Job Accounting Utility • 86...
Page 87: Disable Printing
Disable Printing All printing is cancelled. When this is selected, other settings cannot be changed. Disable Color Printing This Account ID cannot print color data. If they submit a color print job, it is automatically cancelled. C9800 Utilities Guide Print Job Accounting Utility • 87...
Page 88 e. Select any print restrictions for the Account ID. Click Next. The following window appears: JA_AddID5.bmp C9800 Utilities Guide Print Job Accounting Utility • 88...
Page 89 f. Set limits per 24-hour period for the Account ID by any or all of the following: • Total pages • Total dollars • Total minutes • Total staples used These limits are checked either at the selected interval or at the time setting for the log.
Page 90 Account IDs email Notifications Choices are: Notifies total result by e-mail Select to send this User an email summarizing their monthly usage of the printer. Notifies by e-mail when Limit Value is exceeded Select to alert this User by email when their set Limit Values have been exceeded, as well as when the limits have been reset and printing can be resumed.
Page 91 Account IDs Restricting Usage Choices are: Disable Printing All printing is cancelled. When this is selected, other settings cannot be changed. Disable Color Printing This Account ID cannot print color data. If they submit a color print job, it is automatically cancelled. Set limits Per 24-hour period for the Account ID by any or all of the following:...
Page 92 Account IDs Importing from a Registered Printer Once you create an Account ID for a registered printer, you can import it into records for other registered printers/groups in the System. Importing the Account ID brings in the same settings (such as usage limits).
Page 93 3. Click Other Printer. The following window appears: JA_ImportUser.bmp C9800 Utilities Guide Print Job Accounting Utility • 93...
Page 94 4. From the Import Source list, select a printer or group from which you want to import Account ID(s). Click Add. Any IDs not already registered for the printer appear in the User box. JA_AddID7.bmp 5. Click any Name/Account IDs that you do not wish to add. Click Delete.
Page 95 Account IDs Changing From the main Print Job Accounting window: 1. Open the Printer Tree. Double click the printer for which you wish to change Account IDs. 2. On the User tab, click Register. The following window appears: JA_AddID6.bmp C9800 Utilities Guide Print Job Accounting Utility •...
Page 96 3. Click the Name for which you wish to change settings. Click Change. The following window appears: JA_IDProperties1.bmp 4. Make any desired changes. Click OK. 5. Click End. Click OK. C9800 Utilities Guide Print Job Accounting Utility • 96...
Page 97 Account IDs Deleting From the main Print Job Accounting window: 1. Open the printer tree. Double click the name of the printer/group for which an Account ID is to be deleted. 2. On the User tab, click Register. The following window appears: JA_AddID6.bmp 3.
Page 98 Reports Print Logs NOTE The Server computer must be running continuously, or at least be running at the scheduled time(s) each day, for the software to acquire the print job information. Log Acquisition Interval Set Up or Change The log acquisition interval is normally set up when you register a printer.
Page 99 Reports Print Logs Set Up Items Reported in the Log To set up the items to be displayed in, or exported from, a log: 1. From the main Job Accounting window, click the printer/group for which you wish to set up the log display. →...
Page 100 Reports Print Logs Set Up Items Reported in the Log Log Display Items Standard acquisition Log. The following window appears: JA_LogDisplayItems.bmp C9800 Utilities Guide Print Job Accounting Utility • 100...
Page 101 Reports Print Logs Set Up Items Reported in the Log Total Display Items Listing of totals for a registered printer. The following window appears: JA_TotalDisplayItems.bmp C9800 Utilities Guide Print Job Accounting Utility • 101...
Page 102 Reports Print Logs Set Up Items Reported in the Log Log Export Items Items to be included in an exported log file. The following window appears: JA_LogExportItems.bmp C9800 Utilities Guide Print Job Accounting Utility • 102...
Page 103 Reports Print Logs Set Up Items Reported in the Log Total Export Items Items included in an exported file. The exported file lists the totals for a registered printer. The following window appears: JA_TotalExportItems.bmp C9800 Utilities Guide Print Job Accounting Utility • 103...
Page 104 Reports Excel (Reports Tool) The Job Accounting software can be used with Microsoft Excel to generate log reports using one of nine pre-programmed macros. Installing 1. Place the driver CD supplied with your printer in the CD-ROM drive on the Server computer. Wait for the Menu Installer to open. →...
Page 105 Generating a Log Report Using Excel 1. Make sure the Print Job Accounting server software is open and that a log has been acquired. → 2. From the Start menu, click Oki Data Print → Control Open Print Control Reports.
Page 106 4. Browse to the log file you wish to open. Click Open. The file opens in Raw Data mode. 5. Select the worksheet you wish to view from the Change worksheet drop-down list (e.g., Printer Usage). The window changes to display the selected worksheet. JA_XL_PrinterUsage.bmp 6.
Page 107 Reports Excel (Reports Tool) Available Excel Macros Macro What is Included Account Detail Detailed information of each job for every Account ID, including: • Account ID • Job ID • Date • Document Name • Paper Size • Media Type •...
Page 108 Macro What is Included Printer Usage A chart of data in the Printer Summary worksheet. Printer Summary The following information for each printer for which data is available: • Printer Name • Total Jobs • Total Sheets • Number of Color Pages Printed •...
Page 109 Reports Viewing Acquired Logs From the main Job Accounting window, click the beside Log to expand the Log Tree. JA20_ViewAcquiredLog.bmp 8. Click the [+] beside the submenus to drill down to the log you wish to view. Date Submenu Lists the logs by date (year/month), then by registered printer.
Page 110 Reports Viewing Acquired Logs Items displayed (Log Entries) The items displayed in Print Log are as follows: Column Description Number of sheets printed in 1200 dpi 1200dpi Number of sheets printed in 1200 x 600 dpi 1200x600dpi Number of sides printed in 600 dpi 600dpi Account ID User Account ID...
Page 111 Column Description Staple Number of staples used Status Result - Printed, Rejected etc. Time the printing process started Time printing began Time the printing process ended Time printing ended Time the log was acquired from the printer Time the log acquisition started (started) Time the log was acquired from the printer Time the log was acquired...
Page 112 Client Software Starting the Client Software → → On the client computer, click Start Programs → → Data Print Job Accounting Client Change Job Accounting Mode. JA_Client.bmp C9800 Utilities Guide Print Job Accounting Utility • 112...
Page 113: Client Software
Client Software Job Account Modes There are four Job Account Modes: • Tab Mode • Popup Mode • Hide Mode • [Not supported] Mode Decide which mode you wish to use. JA_Client.bmp C9800 Utilities Guide Print Job Accounting Utility • 113...
Page 114 Client Software Job Account Modes Tab Mode In this mode, the tab for setting the User Name and Job Account ID will be displayed under Job Account Printer Driver Property. This mode should be selected when the computer is used by one person.
Page 115 Client Software Job Account Modes [Not supported] Mode In this mode, all jobs to be printed will be recognized as Unregistered ID(0). NOTE For Unregistered ID print jobs: • you can set whether or not they are allowed to print. •...
Page 116 Printer Status IP Address NOTE To find the IP address for the printer, do any of the following: • Open the Print Job Accounting software. Select the printer in the Printer Tree. Click Printer → Properties. • Use the printer’s front panel display to navigate to the network menu.
Page 117: Printer Status
Printer Status Checking 1. Open Microsoft Internet Explorer. 2. Type in the IP address for the printer (e.g., http://192.168.0.1). 3. Press Enter. The following Printer Status window appears: 4. Select from • Printer status • Network summary • Login as Admin •...
Page 118 Printer Status Checking Printer Status The default opening screen. To see real-time printer status, click the Update Status button. C9800 Utilities Guide Print Job Accounting Utility • 118...
Page 119 Printer Status Checking Network Summary Clicking this will bring up a window with detailed information about the network, including • General Settings • NetWare • TCP/IP • JetAdmin • LAN Server/DLC • EtherTalk • Port Configuration 240P_JA_WebNetworkSummary.bmp C9800 Utilities Guide Print Job Accounting Utility •...
Page 120 Printer Status Checking Login as Admin This brings up the “Enter Network Password” window. You must log in before accessing the Printer Menu: JA_WebEnterPassword.bmp C9800 Utilities Guide Print Job Accounting Utility • 120...
Page 121 Printer Status Checking Job Log This displays the Print Job Log for the selected printer: 240P_JA_WebJobLog.bmp C9800 Utilities Guide Print Job Accounting Utility • 121...
Page 122 Printer Menu Once you are logged in as the Administrator, click this to bring up the following window. Use this window to make changes in the printer’s menu settings. The left pane contains a list of selections for the menu setting groups: •...
Page 123 The System Administrator can make changes in the menu settings directly through the web page. For example: 1. Click Print and Media. 2. Make any changes desired. 3. Scroll down to the bottom of the screen. Click Submit Changes: 240P_JA_WebPrinterMenu1.bmp C9800 Utilities Guide Print Job Accounting Utility •...
Page 124: Troubleshooting
Troubleshooting Problems / Answers 1. The printer I selected is not shown in the list when I click → → Next. Printer Add a printer If it is offline, the printer will not be shown. Check to see that the printer is online.
Page 125 Troubleshooting Known Problems / Solutions 1. When using Duplex printing with the PostScript driver, if the reverse side is blank it is not counted as a page. 2. Installer installs a file for the currency unit according to the system's standard Regional Setting. If the correct file is not installed, please check the Regional Setting.
Page 126 Export Logs from the Log menu. Then, save the logs in a file before deleting the printer. → → → 4. Click Start Programs Oki Data Print Job → Accounting Delete Print Job Accounting. C9800 Utilities Guide Print Job Accounting Utility • 126...
Page 127: Uninstalling Software
Uninstalling Software Uninstall the Client Software → → On each Client computer, click Start Programs → → Data Print Job Accounting Client Delete Print Job Accounting client. C9800 Utilities Guide Print Job Accounting Utility • 127...
Page 128: Printsupervision
It provides a full range of management functions for Oki Data printers, and for other brands of printers as well. How to Install Load this program from the Menu Installer located on CD1.
Page 129 Types of Users Guest Users A user, without username, can get basic information about devices, such as type, status and location of printing devices. Standard Users in addition to guest user information, standard users can get information about printing resources, configure e-mail alerts, and get basic statistics reports.
Page 130 PrintSuperVision • allows the administrator to track the cost of the printers. • tracks maintenance. • advises when to replace consumables, based on current printer usage (Oki Data color printers). C9800 Utilities Guide PrintSuperVision • 130...
Page 131 System Requirements Server Software Pentium 75, 64MB or better with CD support running: • Windows 98 with Microsoft Personal Web Server Version™, available for free download from Microsoft™ as Option Pack 4.0. • Windows NT4 Workstation, SP6.0a, Microsoft Personal Web Server Version, available for free download from Microsoft as Option Pack 4.0 •...
Page 132: Storage Device Manager
Storage Device Manager General Information This Utility lets you manage the printer’s hard disk and flash memory, and download fonts, macros and firmware. for Windows Storage Device Manager (SDM) provides a means of managing • The printer’s internal hard disk drive (standard): 20 GB [partitioned as Common, PCL and PostScript].
Page 133 Summary of Functions • Create or modify a project. • Download files to a printer. • Add or remove printers being administered. • Reboot the printer. • Manage the Proof & Print and Secure Print spooler queues on the internal hard drive. •...
Page 134 Installation Install Storage Device Manager from CD1 using the Menu Installer. C9800 Utilities Guide Storage Device Manager • 134...
Page 135 Additional Information / Getting Help NOTE The printer’s internal hard drive does not communicate directly back to the Storage Device Manager software. Any error messages appear on the printer display. If things seems to be “stuck,” go to the printer and check the display.
Page 136 Network Administrator Functions General Information On network systems, the Network Administrator • oversees the Storage Device Manager software • uses Storage Device Manager to manage and monitor the printer’s internal hard disk and flash memory The Administrator’s Functions Feature lets you: •...
Page 137 Network Administrator Functions Notes and Cautions NOTES PIN Numbers Clients can choose their own PIN numbers. The administrator must know these PINs in order to access client information. CAUTION! Deleting Files With Show Resources, you can browse to the file, click it, click Delete, and then click OK to confirm the deletion.
Page 138 Opening the Program → → → 1. Click Start Programs Oki Data Storage Device Manager. The SDM - Printer Discovery dialog box opens. discovery.tif 2. Select the appropriate computer connection(s). Click Start. The printer searches for connected printers and places icons in the window at the bottom of the dialog box.
Page 139 The Storage Device Manager dialog box opens. printer_windowK.tif C9800 Utilities Guide Storage Device Manager • 139...
Page 140 Setting Up an Administrative Password 1. With the Storage Device Manager program open, click Administrator Functions in the Printers menu. password.tif NOTE Passwords consist of eight digits, letters or numbers, and are case sensitive. 2. Under Enter Password, type in the default password (p1xs7d0m).
Page 141 Forms PostScript NOTE Use PostScript forms if you are not experienced with PCL Macro commands. Step 1: Create the Form Step 2: Create a Project Step 3a: Add Files to the Project Step 3b: Delete Files from the Project Step 4: Store the Files Step 5: Save and Download the Project...
Page 142 Forms PostScript Step 1: Create the Form 1. Create the document in your software application. → Print. Make sure the OKI PostScript driver is 2. Click File selected. 3. Select Print to file. 4. Engage the Encapsulated PostScript (EPS) output option.
Page 143 Forms PostScript Step 2: Create a New Project 1. Open Storage Device Manager. → 2. Click Projects Project. The Project dialog box opens. → 3. Click Projects Save Project. Enter the path/name for storing the project on your hard drive or your network. Click Save. C9800 Utilities Guide Storage Device Manager •...
Page 144 Forms PostScript Step 3a: Add Files to the Project Projects → Add File to 1. Click Project. The Open dialog box appears. 2. Make sure PRN files (*.prn) is selected in the Files of type drop-down list. 3. Browse to the folder where the files are saved. Select the files you wish to add to the project.
Page 145: Flash Memory
Forms PostScript Step 4: Store the Files Hard Disk Drive Storage Device Manager automatically saves the forms to the PostScript partition on the hard drive. Flash Memory To store the forms in the Flash memory instead of on the hard disk drive: 1.
Page 146 Forms PostScript Step 5: Save the Project and Download it to the Printer → 1. Click Projects Save Project. → 2. Click Projects Send Project Files to Printer. Command Issued appears. 3. Click OK. C9800 Utilities Guide Storage Device Manager • 146...
Page 147 Forms PostScript Step 6: Test Print the Form 1. With Storage Device Manager open and the appropriate printer icon highlighted, click Printers → Test Form. The Test PostScript Form dialog box appears. 2. Click the file name for the form you wish to print (you can get this from the File List printout).
Page 148 Forms Important! Unless you are experienced with PCL macro commands, it is best to stay with the PostScript Forms. Here are the processes to producing PCL macros: Step 1: Create the Form Step 2: Create a Project Step 3: Convert the Form Step 4a: Add Files to the Project Step 4b:...
Page 149 1. Create the document in your software application. → 2. Click File Print and make sure the OKI PCL driver is selected. 3. Print the document to a file using the extension PRN. Step 2: Create a New Project 1. Open Storage Device Manager.
Page 150 Forms Step 3: Convert the Files to Binary (.bin) Format → 1. Click Projects Filter Macro File. The Filter Printer Patterns dialog box appears. filter.tif 2. Make any adjustments in the settings. Example If you create a black oval in MS Paint, and leave all the color command filters checked, the black oval prints as a black rectangle when the overlay is used.
Page 151 Forms Step 3: Convert the Files to Binary (.bin) Format 5. Under Look in, go to the folder where the files are saved and double-click the file name. The file is saved as a bin file. Filter File Created appears. 6.
Page 152 Forms Step 4a: Add Files to the Project → 1. Click Projects Add File to Project. The Open dialog box appears. 2. Highlight the.bin file you wish to add. Click Open. The file name appears in the Project dialog box. 3.
Page 153 Forms Step 5: Check File Settings and Save the Project 1. To check the settings for the bin files, double-click the file name. The Edit Component Name and ID dialog box appears. Here you can edit the • file name •...
Page 154 Forms Step 6: Download the Project → 1. Click Projects Send Project Files to Printer. Command Issued appears. 2. Click OK. C9800 Utilities Guide Storage Device Manager • 154...
Page 155 The Test Macro dialog box appears. 2. Enter the ID number for the macro file you wish to print. You can get this from the File List printout. Look under Volume 0. Example: for 2:OKI.BIN, enter 2 3. Click OK. Command Issued appears. 4. Click and wait for the macro to print.
Page 156 Printing the File List Using Storage Device Manager To print a list of files in the printer’s memory: 1. Open Storage Device Manager. → 2. Click Printers Print File Listing. Command Issued appears. 3. Click and wait for the File List to print. From the Control (Front) Panel NOTE To print the File List from the control (front) panel:...
Page 157 View and Delete Files HDD Print Jobs Feature Internal Hard Disk Drive Flash Memory The HDD Print Jobs feature allows you to view and delete the files (Proof & Print and Secure Print) stored on the printer’s internal hard drive. 1.
Page 158 4. To view the jobs stored for a particular client: a. Select View User Jobs under Access b. Type in the client’s 4-digit User PIN c. Press Enter. all stored jobs: a. Select View All Jobs b. Type in your Administrator’s Password c.
Page 159 Delete Files Show Resources Feature Internal Hard Disk Drive Flash Memory Use the Show Resources feature to delete files from the internal hard drive and flash memory. 1. Open Storage Device Manager. Click the icon for the printer whose contents you wish to view. →...
Page 160 3. Click the file(s) to be deleted. Press Shift to select a span of files. Press Ctrl to select additional files. • PCL Macro files are under Volume 0 (internal hard drive) Volume 2 (flash memory) • PostScript Forms are under Volume &disk0% (internal hard drive) %flash0% (flash memory) →...
Page 161 Overlays What are Overlays? An overlay is a combination of graphics, fonts, or text that is stored and printed whenever required. An overlay is stored in the printer's flash memory or on the hard disk. An overlay is similar to a watermark. However, an overlay can be much more elaborate than a watermark.
Page 162 Overlays Requirements Read This First Important! 1. An overlay may consist of more than one component file. 2. You must use the Shutdown Menu before turning OFF the printer. 3. If your software application has a collate print option, you must turn it OFF before you print overlays.
Page 163 Overlays Requirements Storage Requirements Locations Use Storage Device Manager to store the overlays to the printer’s: • hard disk drive • flash memory Maximum Available Space Hard Disk Drive 2 MB each for PCL Macros and PostScript Forms Flash Memory about 0.5 MB each for PCL Macros and PostScript Forms C9800 Utilities Guide Storage Device Manager •...
Page 164 1. Open the file you want to use as an overlay. → Print. 2. Click File 3. Right-click the appropriate printer. Important You must use OKI PostScript driver to do this. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences.
Page 165 A checkmark appears in the box. 6. Click the Job Options tab. 7. Click the Overlays… button. 8. From the drop-down menu, click Create Form. 9. Click to close the dialog box. 10. Click OK. 11. Click OK. 12. You are prompted to name the .prn file. 13.
Page 166 Overlays Windows PostScript Downloading the print file to use as an overlay Once you have created a print (PRN) file on your PC's hard disk, you must download this file to the printer. Use the Storage Device Manager to download the PRN file. The Storage Device Manager software is included with the original software CDs that were supplied with your printer.
Page 167 6. Note the name that the file is assigned in the Storage Device Manager. Names are case sensitive. NOTE The assigned file name is very important! You must use this ID number or name when creating overlays in the printer driver. You should change the ID number or name from the default value.
Page 168 Overlays Windows PostScript Defining 1. Open the file you want to print. → Print. 2. Click File 3. Right-click the appropriate printer. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties.
Page 169 To create additional overlay groups (up to 32 can be defined), repeat steps 7 to 14 above. Finish 15. Click OK. Close the Printers dialog box. C9800 Utilities Guide Storage Device Manager • 169...
Page 170 Overlays Windows PostScript Printing 1. Open the file you want to print. → Print. 2. Click File 3. Right-click the appropriate printer. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties.
Page 171 14. Under Defined Overlay, highlight the overlay name. Click the button to add the overlay to the list in Active Overlays. 15. Select Print Using Active Overlays. 16. Click OK. 17. Click OK. 18. Close the Default dialog box. C9800 Utilities Guide Storage Device Manager •...
Page 172 Overlays Windows PostScript Editing 1. Open the file you want to print. → Print. 2. Click File 3. Right-click the appropriate printer. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties.
Page 173 Overlays Windows PostScript Deleting 1. Open the file you want to print. → Print. 2. Click File 3. Right-click the appropriate printer. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties.
Page 174 1. Open the file you want to use as an overlay. → Print. 2. Click File 3. Right-click the appropriate printer. Important You must use OKI PCL driver to do this. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences.
Page 175 A checkmark appears in the box. 6. Click the Setup tab. 7. Under Driver Settings, make sure the appropriate driver setting is selected. 8. Click the Job Options tab. 9. Click Overlay. 10. Click Define Overlays. 11. At Name, enter the name for your overlay. 12.
Page 176 Overlays Windows PCL Downloading the print file to use as an overlay Once you have created a print (PRN) file on your PC's hard disk, you must download this file to the printer. Use the Storage Device Manager to download the PRN file. The Storage Device Manager software is included with the original software CDs that were supplied with your printer.
Page 177 6. Note the name that the file is assigned in the Storage Device Manager. Names are case sensitive. NOTE The assigned file name is very important! You must use this ID number or name when creating overlays in the printer driver. You should change the ID number or name from the default value.
Page 178 Overlays Windows PCL Defining Overlays do not work with the Windows PCL6 drivers. 1. Open the file you want to print. → Print. 2. Click File 3. Right-click the appropriate printer. 4. Your action depends on your operating system. Windows XP: Click Preferences.
Page 179 Overlays Windows PCL Printing Overlays do not work with the Windows PCL6 drivers. 1. Open the file you want to print. → Print. 2. Click File 3. Right-click the appropriate printer. 4. Your action depends on your operating system. Windows XP: Click Preferences.
Page 180 4. Click Print using active overlays. 5. Click OK. 6. Click OK. 7. Click Print. C9800 Utilities Guide Storage Device Manager • 180...
Page 181 Overlays Windows PCL Editing 1. Open the file you want to print. → Print. 2. Click File 3. Right-click the appropriate printer. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties.
Page 182 Overlays Windows PCL Deleting 1. Open the file you want to print. → Print. 2. Click File 3. Right-click the appropriate printer. 4. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties.
Page 183: Web Installer
This utility is a web-based application. It automates tasks for a network administrator. • Discovering printers connected to a TCP/IP network • Displaying discovered printers on Oki Data web page • Sending users e-mail notification of the URL that permits the downloading of printer driver installation programs for discovered printers.
Page 184: Fiery Color Files
Fiery Color Files General Information These are additional files available via CD2. You copy them from CD2 to your hard disk. Many of the files are PostScript files you can download and print using Fiery Downloader. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide.
Page 185: Fiery Colorwise Pro Tools
Fiery ColorWise Pro Tools General Information This utility is the color management system built into the Fiery. It is designed to provide both casual and expert users with the best color output for a variety of purposes. The default settings provide high-quality, out-of-box color from many Windows and Mac OS applications.
Page 186: Fiery Command Workstation
Fiery Command Workstation General Information This utility provides graphical means to monitor, preview, and manage jobs on one or more Fiery servers. You can hide or rearrange the components in the interface to create custom layouts that meet your job management needs. How to Install The Fiery Utilities are installed from CD2.
Page 187: Fiery Downloader
Fiery Downloader General Information This utility allows you to send PostScript (PS), Encapsulated PostScript (EPS), Tagged Image FIle Format (TIFF), and Portable Document Format (PDF) files directly to the Fiery without using the application in which they were created. It also allows you to manage printer fonts on the Fiery.
Page 188: Fiery Hot Folders
Fiery Hot Folders General Information This utility allows you to store and reuse frequently used print options when printing PostScript and PDF files on the Fiery. This utility is only available for C9800 GA models. It is not compatible with C9800 standard models. How to Install The Fiery Utilities are installed from CD2.
Page 189: Fiery Mail Port
Fiery Mail Port General Information This utility provides a method to print and control the C9800 remotely. Jobs are sent to the printer in the form of e-mail attachments. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide.
Page 190: Fiery Printer Delete
Fiery Printer Delete General Information Use this utility to uninstall a Fiery printer from your computer. You must use this utility to delete a Fiery driver or printer. This utility deletes all of the Fiery printer driver files from the Printer folder instead of the user manually deleting the printer driver from Printer folder.
Page 191: Icc Profiles
The ICC Profiles provided with your printer allow you to match what you see on screen to what you see on your printed output. The profiles are customized for your Oki Data printer. You may use the profiles when you use the ColorWise Pro Tools. You may also use the profiles with applications that support ICC standards.
Page 192: Index
Index BIN files Symbols %disk0% hard disk drive Clients, registering PS partition Color adjusting %Flash0% color swatches flash memory, PCL darkness Numerics in software applications 0 partition (PCL), hard disk drive lightness of your monitor 1 partition (common), hard disk saturation drive vividness...
Page 193 Energy Energy Star Hard disk drive ERROR PDF to PS conversion 0 partition (PCL) failed 1 partition (common) deleting files Show Resources vs. Ad- Fiery Color Files ministrator Functions Fiery ColorWise Pro Tools formatting Fiery Command Workstation formatting partitions Fiery Downloader maintenance Fiery Mail Hot Folders PS partition...
Page 194 Server ID tracking usage and costs Network Print logs tracking printer usage Print quality Network Extensions adjusting color adjusting your monitor’s colors OKI Admin Manager Utility Printer Overlays access description registering documents to use as tracking usage Windows PCL Printing...
Page 195 Fiery ColorWise Pro Tools Fiery Command Workstation Fiery Downloader Fiery Mail Hot Folders Fiery Mail Port Fiery Printer Delete ICC Profiles Network Extensions OKI Admin Manager PDF Direct Print PrintSuperVision Storage Device Manager Web Installer Vividness, adjustment for color Voltage compliance C9800 Utilities Guide Index •...

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