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Epson WorkForce 40 Series Quick Manual

Epson printer quick guide
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WorkForce 40 Series

Quick Guide

Basic Printing
Maintaining Your Printer
Solving Problems



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  Summary of Contents for Epson WorkForce 40 Series

  • Page 1: Quick Guide

    WorkForce 40 Series ® Quick Guide Basic Printing Maintaining Your Printer Solving Problems...
  • Page 2: Table Of Contents

    Declaration of Conformity ........32 Epson America, Inc., Limited Warranty ......33 Copyright Notice .
  • Page 3: Introduction

    ■ Perform routine maintenance ■ Solve simple problems For additional instructions, see the on-screen Epson Information Center by double- clicking the icon for it on your desktop. Contents of online manual Please follow these guidelines as you read the instructions: Warning: Warnings must be followed carefully to avoid bodily injury.
  • Page 4: Loading Paper

    Loading Paper You can print on a variety of paper types and sizes. For details, see page 6. 1. Open the paper support and pull up the extensions. 2. Open the output tray, pull out the extensions, and flip up the paper stop. 3.
  • Page 5 4. Insert paper short edge first (glossy or printable side up), against the right side. Load letterhead or pre-printed paper top edge first. You can load up to 100 sheets of plain paper, 80 sheets of Epson Bright White Paper or Presentation Paper Matte, or 20 sheets of photo paper. Load other special papers one sheet at a time.
  • Page 6: Using Special Papers

    Using Special Papers Epson offers a wide array of high quality papers, making it easy to maximize the impact of your presentations, photos, and creative projects. You can purchase genuine Epson ink and paper at Epson Supplies Central (U.S. sales) or (Canadian sales). You can also purchase supplies from an Epson authorized reseller.
  • Page 7 Epson Premium Presentation Paper Matte Epson Premium Presentation Paper Matte Double-sided Epson Ultra Premium Presentation Paper Matte Epson Photo Quality Self-adhesive Sheets Epson Iron-on Cool Peel Transfer Paper Part Size number Borderless 8 × 10 in. S041467 Letter (8.5 × 11 in.)
  • Page 8: Basic Printing

    Before you start, make sure you’ve installed your printer software and connected the printer to your computer as described on the Start Here sheet. Tip: It’s a good idea to check for updates to your WorkForce 40 Series software (see page 24 for instructions). Printing in Windows 1.
  • Page 9 For quick access to the most common settings, click the Shortcuts tab and select one of the presets. You can create your own presets by clicking the Save Settings button on the Advanced tab. For details, see your on-screen Epson Information Center.
  • Page 10: Printing With A Macintosh

    EPSON WorkForce 40 4. Click d to expand the Print window, if necessary. Basic Printing to start printing. This window appears and shows the ® Print as the Printer Select EPSON WorkForce 40 Cancel printing operating system. setting. Click to expand...
  • Page 11 7. Choose any other printing options you may need from the pop-up menu. See the on-screen Epson Information Center for details. Tip: To reduce or remove red-eye effects in photos, choose Extension Settings from the pop-up menu and select Fix Red-Eye.
  • Page 12 9. To monitor your print job, click the printer icon in the dock. Select your print job, then select an option to cancel, pause, or resume printing, if necessary. Cancel printing Pause or resume printing Select the print job Mac OS X 10.3 to 10.4 1.
  • Page 13 Note: For more information on advanced settings, click 7. Choose any other printing options you may need from the pop-up menu. See your on-screen Epson Information Center for details. 8. Click Print from the pop-up menu and select the following button to change additional settings.
  • Page 14: Selecting The Correct Paper Type

    9. To monitor the progress of your print job, click the printer icon in the dock (or click the Print Center screen). Cancel printing Pause or resume printing Select the print job Selecting the Correct Paper Type Select the correct Type setting in your printer software.
  • Page 15: Maintaining Your Printer

    Epson Information Center. Caution: To keep your printer looking like new, don’t place anything on top of the cover or use it as a writing surface. If you need to clean the cover, use only a soft, non-abrasive microfiber-type cloth.
  • Page 16: Cleaning The Print Head

    If that doesn’t help, contact Epson as described on page 28. If you do not use your printer often, it is a good idea to print a few pages at least once a month to maintain good print quality.
  • Page 17: Checking The Ink Cartridge Status

    Epson website. On a computer that is connected to the Internet, you may see a screen asking if you want to receive these Epson offers the first time you try to print when ink is low. Click...
  • Page 18: Purchasing Ink Cartridges

    Yellow Note: We recommend that you use genuine Epson cartridges and do not refill them. The use of other products may affect your print quality and could result in printer damage. Yields vary considerably based on images printed, print settings, paper type, frequency of use, and temperature.
  • Page 19: Replacing Ink Cartridges

    Do not open ink cartridge packages until you are ready to install the ink. Cartridges are vacuum packed to maintain reliability. 1. Turn on the printer. If a cartridge is expended, the must replace the cartridge to be able to print.
  • Page 20 If not, the print head moves to the replacement position on the right. ■ If no cartridges are low or expended, the print head moves to the replacement position on the right. Maintaining Your Printer position ink button...
  • Page 21 4. Open the cartridge cover. 5. Squeeze the tab on the cartridge and lift it straight up to remove it. Dispose of it carefully. Do not take the used cartridge apart or try to refill it. Warning: If ink gets on your hands, wash them thoroughly with soap and water. If ink gets into your eyes, flush them immediately with water.
  • Page 22 8. Remove the yellow tape from the bottom. Caution: Do not remove any other labels or seals, or ink may leak. 9. Insert the new ink cartridge into the holder and push it down until it clicks into place. Maintaining Your Printer...
  • Page 23 When the power light stops flashing and remains on, ink charging is finished. Caution: Never turn off the printer while ink is charging or you’ll waste ink. If th flashes, press ink button and press down all the cartridges securely. Note: If you remove a low or expended ink cartridge, you cannot reinstall and use the cartridge.
  • Page 24: Solving Problems

    Solving Problems If you have a problem with your printer, check the lights on the control panel to diagnose the cause. You can also check “Problems and Solutions” on page 26 for basic troubleshooting suggestions, or double-click the Epson Information Center icon on your computer desktop for more detailed help.
  • Page 25 Contact Epson for help (see page 28). There is a problem with the printer. Turn it off, wait a few moments, and turn it back on again. If the error is not resolved, contact Epson for help (see page 28). button to button to...
  • Page 26: Problems And Solutions

    Check the solutions below if you’re having trouble using your printer. Printing Problems ■ Make sure the WorkForce 40 Series is selected as the default printer in your application program. ■ For USB printing, make sure the USB cable is connected securely at both ends.
  • Page 27: Print Quality Problems

    Make sure the type of paper you loaded matches the paper size and paper type settings in your printer software (see page 14). ■ For the best print quality, use Epson special paper (see page 6) and genuine Epson ink cartridges (see page 18). ■...
  • Page 28: Where To Get Help

    Purchase Supplies and Accessories You can purchase genuine Epson ink and paper at Epson Supplies Central at (U.S. sales) or (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).
  • Page 29: Notices

    Notices Important Safety Instructions Before using your WorkForce 40 Series, read and follow these safety instructions: ■ Be sure to follow all warnings and instructions marked on the printer. ■ Use only the type of power source indicated on the printer label.
  • Page 30: Ink Cartridge Safety

    Adjust only those controls that are covered by the operating instructions. ■ When storing or transporting the printer, do not tilt it, stand it on its side, or turn it upside down; otherwise ink may leak from the cartridges. Ink Cartridge Safety ■...
  • Page 31: Fcc Compliance Statement

    FCC Compliance Statement For United States Users This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio or television reception.
  • Page 32: Declaration Of Conformity

    Declaration of Conformity According to 47CFR, Part 2 and 15 for: Class B Personal Computers and Peripherals; and/or CPU Boards and Power Supplies used with Class B Personal Computers: Epson America, Inc. Located at: MS 3-13 3840 Kilroy Airport Way...
  • Page 33: Epson America, Inc., Limited Warranty

    Epson or its authorized service center, where the printer will be repaired and sent back to you. You are responsible for packing the printer and for all costs to and from the Epson authorized service center. When warranty service involves the exchange of the printer or a part, the item replaced becomes Epson property.
  • Page 34 Epson Authorized Servicer. If a claimed defect cannot be identified or reproduced, you will be held responsible for the costs incurred. THE WARRANTY AND REMEDY PROVIDED ABOVE ARE EXCLUSIVE AND IN...
  • Page 35: Copyright Notice

    (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation’s operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation.
  • Page 36 CPD-25623R1 Printed in XXXXXX...

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