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Konica Minolta bizhub C654 User Manual

Pc-fax operations user guide
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User's Guide
PC-FAX Operations

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  • Page 1 User’s Guide PC-FAX Operations...

  • Page 2: Table Of Contents

    Table of contents PC-Fax TX Outline of PC-FAX TX function ...................... 1-2 System Environment Requirements....................1-3 Printer cable connection to this machine..................1-4 Preparation for PC-Fax TX (via network connection) Overview ............................2-2 Before installing the fax driver (for the administrator) ..............2-2 Preparation flow ..........................
  • Page 3 Sending options Send a fax with a cover sheet......................5-2 Sending a fax at preset time (Timer TX)..................5-5 Timer Transmission..........................5-5 How to Send ............................5-5 Sending a confidential fax (Confidential communication) ............5-6 Confidential communication ......................5-6 How to Send ............................5-6 Sending a fax via relay station (Relay Distribution) ..............

  • Page 4: Pc-Fax Tx

    PC-Fax TX...

  • Page 5: Outline Of Pc-Fax Tx Function

    Outline of PC-FAX TX function PC-Fax TX Outline of PC-FAX TX function The general facsimile sends and receives paper documents. In contrast, the PC-Fax TX function sends a doc- ument data on a Windows PC as if it was printed on this machine. This is well suited for an environment where you handle a large number of data files because it is not neces- sary to prepare paper documents to send faxes.

  • Page 6: System Environment Requirements

    System Environment Requirements System Environment Requirements Before using the PC-Fax TX function, you must first install the fax driver software on your PC. If you use the installer software to install the fax driver, the machine on the network or the machine connected via USB interface can be detected automatically.

  • Page 7: Printer Cable Connection To This Machine

    Printer cable connection to this machine Printer cable connection to this machine The printer cables are connected to each port on this machine. Port Description Ethernet port (1000Base- Use the LAN cable to connect this machine to the network. This T/100Base-TX/10Base-T) machine supports the 1000Base-T, 100Base-TX and 10Base-T protocols.

  • Page 8: Preparation For Pc-Fax Tx (Via Network Connection)

    Preparation for PC-Fax TX (via network connection)

  • Page 9: Overview

    Overview Preparation for PC-Fax TX (via network connec- tion) Overview Before using the PC-Fax TX function, you must install the fax driver software on your PC. This section explains the preparatory procedure for enabling the PC-Fax TX function using the installer sup- plied with this machine.

  • Page 10: Check The Lan Cable Connection

    Before installing the fax driver (for the administrator) Check the LAN cable connection. Ensure that a LAN cable is connected to the LAN port of this ma- chine. Check the network settings. Ensure that this machine has an IP address assigned to it. Tap [Utility] - [Device Information], and check that an IP address is displayed.
  • Page 11 Before installing the fax driver (for the administrator) Related setting (for the administrator) You can use a password to restrict the ability to obtain device information from the printer driver (de- fault: [No]). For details, refer to [User's Guide: Print Operations]. To configure settings, select [Utility] - [Administrator Settings] - [Printer Settings] - [Assign Account to Acquire Device Info].

  • Page 12: Quick Installation Of The Fax Driver

    Quick installation of the fax driver Quick installation of the fax driver Installation flow The following explains the system setup flow to enable PC-Fax TX from the PC. Prepare the fax driver. % Prepare the fax driver CD-ROM disk. Contact this machine administrator for the CD-ROM disk. % Check the operating system (OS) version that supports the fax driver.

  • Page 13: Installation Procedure

    Quick installation of the fax driver Installation procedure Install the fax driver on the PC by using the installer. You need to have the administrator privileges to perform this task. Use the "Driver CD-ROM Vol. 1". Mount the fax driver CD-ROM disk on the CD-ROM drive of the PC. % Make sure that the installer starts, and then go to Step 2.
  • Page 14 Quick installation of the fax driver You can check the IP address of this machine in the screen that is displayed by tapping [Utility] - [Device Information]. % If the connection to this machine cannot be recognized, it is not displayed in the list. In such a case, select [Specify the Printer/MFP Except for the Above.(IP Address, Host Name...)], and manually specify the IP address and host name of this machine.
  • Page 15 Quick installation of the fax driver Change the printer name or print a test page if necessary, then click [Finish]. The fax driver has been installed on the PC. Settings Description [Review] Displays the installed components for checking. [Rename Printer] Changes this machine name if necessary.

  • Page 16: Initialize The Fax Driver

    Initialize the fax driver. Initialize the fax driver. Set the optional operating environment of this machine. If you are using this machine for the first time, ensure that optional device installation and authentication set- tings have been correctly reflected on the fax driver. Open the [Properties] screen of the fax driver.

  • Page 17: Change The Default Print Settings

    Initialize the fax driver. Change the default print settings. You can change the default print settings of the fax driver if necessary. For example, if you set to send the initial value with page combination, you can reduce the number of pages printed at the destination.

  • Page 18: Preparation For Pc-Fax Tx (Via Usb Connection)

    Preparation for PC-Fax TX (via USB connection)

  • Page 19: Overview

    Overview Preparation for PC-Fax TX (via USB connection) Overview Before using the PC-Fax TX function, you must install the fax driver software on your PC. This section explains how to prepare PC-Fax TX, using the installer supplied with this machine. bizhub C754/C654...

  • Page 20: Quick Installation Of The Fax Driver

    Quick installation of the fax driver Quick installation of the fax driver Installation flow The following explains the system setup flow to enable PC-Fax TX. Prepare the fax driver. % Prepare the fax driver CD-ROM disk. Contact this machine administrator for the CD-ROM disk. % Check the operating system (OS) version that supports the fax driver.

  • Page 21: Installation Procedure

    Quick installation of the fax driver In the [Hardware] tab, click [Device Installation Settings]. Select [No, let me choose what to do], select [Never install drive software from Windows Update.], then click [Save Changes]. % When you have finished installing the printer driver, restore the selection for the options in Step 4 to [Yes, do this automatically (recommended)].
  • Page 22 Quick installation of the fax driver Mount the fax driver CD-ROM disk on the CD-ROM drive of the PC. % Ensure that the installer starts, then go to Step 3. % If the installer does not start, open the printer driver folder on the CD-ROM, double-click [Set- up.exe], then go to Step 4.
  • Page 23 Quick installation of the fax driver Select the fax driver box, then click [Next]. Check the components to be installed, then click [Install]. Change the printer name or print a test page if necessary, then click [Finish]. The fax driver has been installed on the PC. bizhub C754/C654...
  • Page 24 Quick installation of the fax driver Settings Description [Review] Displays the installed components for checking. [Rename Printer] Changes this machine name if necessary. [Property] Sets the optional operating environment of this machine. For details, refer to page 3-8. [Print Setting] Changes the default print settings of this machine if necessary.

  • Page 25: Initialize The Fax Driver

    Initialize the fax driver. Initialize the fax driver. Set the optional operating environment of this machine. If you are using this machine for the first time, apply the optional device installation and authentication set- tings to the fax driver. Open the [Properties] screen of the fax driver. % For details on how to open the [Properties] screen, refer to page 6-2.

  • Page 26: Change The Default Print Settings

    Initialize the fax driver. Change the default print settings. You can change the default print settings of the fax driver if necessary. For example, if you set to send the initial value with page combination, you can reduce the number of pages printed at the destination.

  • Page 27: Pc-Fax Tx

    PC-Fax TX...

  • Page 28: Transmission Flow

    Transmission flow PC-Fax TX Transmission flow Open document data using the application software. From the [File] menu, select [Print]. Check that the fax driver of this machine is selected in [Printer Name] (or [Select Printer]). % The [Print] dialog box differs depending on the application. Set a range of pages to send.
  • Page 29 Transmission flow Set the recipient name and fax number. % When you select a recipient from the Address Book of this machine, click [Add from Address Book...]. For details, refer to page 4-7. % When you select a recipient from the Phone Book of the PC, click [Add From Phone Book...]. Refer to page 4-6.

  • Page 30: The [Fax Transmission Popup] Screen

    The [FAX Transmission Popup] screen The [FAX Transmission Popup] screen 4.2.1 Opening the [FAX Transmission Popup] screen From the [FAX Transmission Popup] screen, you can select fax recipients and change the fax transmission conditions. You can open the [FAX Transmission Popup] screen as follows: Open document data using the application software.

  • Page 31: The [Fax Transmission Popup] Screen Options

    The [FAX Transmission Popup] screen 4.2.2 The [FAX Transmission Popup] screen options Settings Description [Name] Enter a recipient name (using up to 80 characters). [FAX Number] Enter the destination fax number (using up to 38 digits, with available sym- bols being a hyphen ( ), #, *, P, and T). When you send a fax to a foreign country, enter the country code before the fax number.

  • Page 32: Select A Recipient From The Phone Book

    The [FAX Transmission Popup] screen Settings Description [Fax Mode Setting De- Click this button to set the fax TX functions such as timer transmission and tails...] F-code transmission. For details, refer to page 4-9. [FAX Cover Sheet] Select this check box to add a cover sheet to the fax when you send it. Click the [Settings] button to set up the cover sheet details.

  • Page 33: Select A Recipient From The Address Book Of This Machine

    The [FAX Transmission Popup] screen 4.2.4 Select a recipient from the Address Book of this machine. Select a PC-Fax recipient from the Address Book stored on this machine. You can use the PC-Fax transmission only when this machine can communicate with the PC through the network.

  • Page 34: Search For A Recipient From Ldap Server

    The [FAX Transmission Popup] screen 4.2.5 Search for a recipient from LDAP Server. If you are using the LDAP server or the Active Directory of Windows Server, you can search for a recipient on the server. The LDAP server must be registered in advance to enable recipient search from the server. For details on how to register it, refer to page 6-9.

  • Page 35: Set The Fax Transmission Functions

    The [FAX Transmission Popup] screen % The [Advanced] search displays the recipient which matches all of search conditions. Select the [Search Item] and [Condition]. Then, enter characters to search, then click [Add Condition]. Specify multiple search conditions if necessary, then click [Search Now]. The search result is displayed.

  • Page 36: Add A Cover Sheet

    The [FAX Transmission Popup] screen Settings Description [Sender ID] When you use the F-code TX function, select this box and enter the pass- word for the destination box (using up to 20 digits, with available symbols being # and *). You can also set this option using the [FAX] tab of [Printing Preferences] screen.

  • Page 37: Call The Frequently Used Settings

    Call the frequently used settings. Call the frequently used settings. You can save the current print settings in the Favorite folder and quickly recall them when you send a fax. Once saved, you can quickly select the desired print settings from the list even if the settings were made by multiple tabs.
  • Page 38 Call the frequently used settings. Click [OK]. The favorite print settings are registered. You can select the favorite settings from the [Favorite Setting] list when sending the fax. bizhub C754/C654 4-12...

  • Page 39: Managing The Recipient Information By The Pc (Using The Phone Book)

    Managing the recipient information by the PC (using the Phone Book) Managing the recipient information by the PC (using the Phone Book) Register recipients in the Phone Book. If you have registered the frequently calling recipients in the Phone Book, you can quickly call the recipient when sending a fax.
  • Page 40 Managing the recipient information by the PC (using the Phone Book) Enter the recipient information. Settings Description [Name] Enter a recipient name (using up to 80 characters). When you set the recipient name, you can add a title to this name. [FAX Number] Enter the destination fax number (using up to 38 digits, with available sym- bols being a hyphen (-) and #, *, P, and T).

  • Page 41: Search For Destination

    Managing the recipient information by the PC (using the Phone Book) Click [OK]. The Phone Book is finished from editing. When you are creating a Phone Book, go to Step 6. Click [Yes]. Specify the storage location, enter the file name, then click [Save]. % The [Save As] screen is opened when you save the Phone Book for the first time.
  • Page 42 Managing the recipient information by the PC (using the Phone Book) You can use the [Basic] search or [Advanced] search. The [Basic] search displays recipients which meet any of search conditions. Enter characters to search, then click [Search Now]. The [Advanced] search displays the recipient which matches all of search conditions. Select the [Search Item] and [Condition].

  • Page 43: Edit The Recipient Information

    Managing the recipient information by the PC (using the Phone Book) Edit the recipient information. You can have an easy to use Phone Book by customizing it. You can edit the recipient information, and edit and file the Phone Book. When you edit the Phone Book, use the Phone Book that you open when adding a recipient.

  • Page 44: Changing A Group Name

    Managing the recipient information by the PC (using the Phone Book) Changing a group name From the [Group] list on the left-hand side of the Phone Book, select a group you wish to rename and select [Rename Group...] from the [Edit] menu. Rename the group in the displayed screen. Control the recipients using folders.

  • Page 45: Sending Options

    Sending options...

  • Page 46: Send A Fax With A Cover Sheet

    Send a fax with a cover sheet. Sending options Send a fax with a cover sheet. When you open the [FAX Transmission Popup] screen and select the [FAX Cover Sheet] check box, you can add a cover sheet to the fax when sending. Tips You can edit the cover sheet data in the [FAX Cover Sheet Settings] screen, which is opened when you click [Settings...].
  • Page 47 Send a fax with a cover sheet. Set a style and subject of the cover sheet in the [Basic] tab. Settings Description [Style] Select a style of cover sheet. [Subject] When you write a subject on the cover sheet, select this check box and en- ter the subject (using up to 64 characters).
  • Page 48 Send a fax with a cover sheet. Enter the sender information in the [Sender] tab (using up to 80 characters for each entry). To add an image, specify an image file in the [Image] tab. % You can place images such as company's logo and map on the cover sheet. BMP format can be specified.

  • Page 49: Sending A Fax At Preset Time (Timer Tx)

    Sending a fax at preset time (Timer TX) Sending a fax at preset time (Timer TX) Timer Transmission The Timer TX function can send a fax at the preset time if you have set a time in advance. If you use the timer transmission during telephone rate discount time in early morning or late at night, you can cut the communication cost.

  • Page 50: Sending A Confidential Fax (Confidential Communication)

    Sending a confidential fax (Confidential communication) Sending a confidential fax (Confidential communication) Confidential communication The confidential communication function is designed for communications with specific people using a Confidential User Box that requires a registered number and a password. This ensures fax communications are sent with enhanced security. Tips The destination fax needs to have the F-code function.

  • Page 51: Sending A Fax Via Relay Station (Relay Distribution)

    Sending a fax via relay station (Relay Distribution) Sending a fax via relay station (Relay Distribution) Relay Distribution The Relay Distribution function distributes a fax to the preset recipients using relay stations. If you have grouped the relay stations and recipients by area, you can reduce the total communication cost than the broadcasting of fax to all destinations.

  • Page 52: Send A Fax With Authentication Information

    Send a fax with authentication information. Send a fax with authentication information. Fax transmission for authentication setup If user authentication and account track have already been employed, each user needs to send his/her au- thentication information (the user name and password) to this machine when sending PC-Fax. This limits the users who can send PC-Fax via the machine and prevents unauthorized use by third parties.

  • Page 53: How To Send

    Send a fax with authentication information. How to Send In the [Basic] tab, click [Authentication/Account Track...]. When user authentication is enabled, select [Recipient User], then enter the user name and password. % If access to this machine by public users (unregistered users) is allowed, you can select [Public User] and send a fax without entering the user name and password.
  • Page 54 Send a fax with authentication information. Click [OK]. % If the PC can communicate with this machine, you can click [Verify] to check the entered authenti- cation information. Also, you can check the authentication information for errors before printing it. Send a fax.

  • Page 55: Fax Driver Settings

    Fax Driver Settings...

  • Page 56: The [Properties] Screen Of The Fax Driver

    The [Properties] screen of the fax driver Fax Driver Settings The [Properties] screen of the fax driver How to display the [Properties] screen The fax driver has two screens for configuring settings: the [Properties] screen and the [Printing Preferences] screen. The following explains the [Properties] screen. In the [Properties] screen, you can set the optional environment of this machine and Windows OS functions.
  • Page 57 The [Properties] screen of the fax driver % In Windows XP/Server 2003, click the Start menu, then select [Printers and Faxes]. If [Printers and Faxes] is not displayed, select [Control Panel] - [Printers and Other Hardware] - [Printers and Faxes]. When [Control Panel] is displayed in Classic View, double-click [Printers]. Open the printer properties.

  • Page 58: Tabs Provided By Windows

    The [Properties] screen of the fax driver The [Properties] screen appears. Tabs provided by Windows The [General], [Sharing], [Port], [Advanced], [color management], and [Security] tabs are provided by Win- dows. You can print a test page, configure printer sharing, configure printer ports, etc. For details, refer to the Win- dows manuals.

  • Page 59: Available Operations With The [Configure] Tab

    Available Operations with the [Configure] Tab Available Operations with the [Configure] Tab In the [Configure] tab, you can register a method to obtain information about the installation status of optional devices on this machine as well as the information about this machine in the fax driver. Settings Description [Device Option]...
  • Page 60 Available Operations with the [Configure] Tab Tips When [Auto] in [Obtain Settings...] is enabled and the computer is unable to communicate with this ma- chine, the computer takes a long time to display the [Properties] screen or the [Printing Preferences] screen.

  • Page 61: Available Operations With The [Settings] Tab

    Available Operations with the [Settings] Tab Available Operations with the [Settings] Tab In the [Settings] tab, you can change the default settings for how confirmation messages are displayed as well as the screen for inputting authentication information. Settings Description [Display Constraint Mes- Select this check box to display a message indicating that you have select- sage] ed the fax driver functions that cannot be used together.
  • Page 62 Available Operations with the [Settings] Tab – If the Windows XP or Windows Server 2003 is running, click the [File] menu and select [Server Proper- ties]. You can set the following types of papers in the Server Properties of the fax driver. Custom sizes available in fax driver: Width: 3-9/16 to 12-5/8 inches (90.0 to 320.0 mm), Length: 5-1/2 to 18 inches (139.7 to 457.2 mm) Banner sizes available in fax driver:...

  • Page 63: Register An Ldap Server In The Fax Driver

    Register an LDAP server in the fax driver. Register an LDAP server in the fax driver. If you are using the LDAP server or the Active Directory of Windows Server, you can register a server on the fax driver and you can search for a recipient on the server. The following explains the server registration procedure in the fax driver.
  • Page 64 Register an LDAP server in the fax driver. Settings Description [Connection] tab Sets an authentication type and the port for connection to the LDAP server. [Authentication Type] Select the authentication type to log in the LDAP server. Select the authentication type according to the LDAP server you are using. If you have selected an option other than [Anonymous], enter the authenti- cation information.

  • Page 65: The [Printing Preferences] Screen Of The Fax Driver

    The [Printing Preferences] screen of the fax driver The [Printing Preferences] screen of the fax driver How to open the [Printing Preferences] screen The fax driver has two screens for configuring settings: the [Properties] screen and the [Printing Preferences] screen. The following explains the [Printing Preferences] screen. The [Printing Preferences] window has multiple tabs on each of which related functions are grouped to enable you to configure print functions unique to this machine.
  • Page 66 The [Printing Preferences] screen of the fax driver % In Windows XP/Server 2003, click the Start menu, then select [Printers and Faxes]. If [Printers and Faxes] is not displayed, select [Control Panel] - [Printers and Other Hardware] - [Printers and Faxes]. When [Control Panel] is displayed in Classic View, double-click [Printers]. Open [Printing Preferences...].

  • Page 67: Items Common To Each Tab

    The [Printing Preferences] screen of the fax driver The [Printing Preferences] screen is opened. Tips The print settings changed here are registered as default values. To temporarily change settings when performing PC-FAX TX from the application software, click [Properties] (or [Detail Settings]) in the [Print] screen to open the [Printing Preferences] screen.

  • Page 68: Fax] Tab Options

    [FAX] tab options [FAX] tab options Various fax transmission options can be set in the [FAX] tab. Settings Description [Resolution] Set a resolution to send a fax. If the resolution is high, a large amount of information is scanned and the communication time increases. [Print Recipient File] Select this check box to send a fax and print it at the same time.

  • Page 69: Available Operations With The [Basic] Tab

    Available Operations with the [Basic] Tab Available Operations with the [Basic] Tab In the [Basic] tab, you can set the original orientation and paper size. If user authentication or account track is employed on this machine, set the authentication information. Settings Description [Original Orientation]...

  • Page 70: Available Operations With The [Layout] Tab

    Available Operations with the [Layout] Tab Available Operations with the [Layout] Tab In the [Layout] tab, you can configure layout settings for fax sending. Settings Description [Combination] Select how the original pages are combined on sheets. • [2 in 1]/[4 in 1]/[6 in 1]/[9 in 1]/[16 in 1]: Multiple pages are reduced on the same side of one sheet for sending.

  • Page 71: Available Operations With The [Stamp/Composition] Tab

    Available Operations with the [Stamp/Composition] Tab Available Operations with the [Stamp/Composition] Tab In the [Stamp/Composition] tab, you can set the composition of the watermark on the original. Settings Description [Watermark] Select this check box to print a watermark (text stamp) on the original. Al- so, select a watermark for composition from the list.

  • Page 72: Available Operations With The [Quality] Tab

    6.10 Available Operations with the [Quality] Tab 6.10 Available Operations with the [Quality] Tab In the [Quality] tab, you can set a font process on the original when it is sent by fax. Settings Description [Font Settings] Specify how to process texts. Select the type (bitmap or outline) of the fonts to be downloaded from the computer to this machine.

  • Page 73: Available Operations With The [About] Tab

    6.11 Available Operations with the [About] tab 6.11 Available Operations with the [About] tab Open the [About] tab, and you can check the fax driver version. bizhub C754/C654 6-19...

  • Page 74: Delete The Fax Driver

    Delete the fax driver.

  • Page 75: Uninstall The Fax Driver Software Using The Delete Program

    You need to have the administrator privileges to perform this task. From the Start menu, click [All Programs] (or [Programs]) - [KONICA MINOLTA] - [C754Series (PS_PCL_FAX)] - [Uninstall Printer Driver]. Select the fax driver you wish to delete, then click [Uninstall].
  • Page 76 http://konicaminolta.com Copyright A2X0-9603PF-00 2011.10 2011...

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