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Brother MFC-J280W User Manual

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ADVANCED
USER'S GUIDE
MFC-J280W
MFC-J625DW
Version 0
USA/CAN

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Summary of Contents for Brother MFC-J280W

  • Page 1 ADVANCED USER’S GUIDE MFC-J280W MFC-J625DW Version 0 USA/CAN...
  • Page 2 Network User's Guide This Guide provides useful information about PDF file / CD-ROM wireless network settings and security settings using the Brother machine. You can also find supported protocol information for your machine and detailed troubleshooting tips. Mobile Print/Scan Guide...
  • Page 3: Table Of Contents

    Table of Contents General setup IMPORTANT NOTE....................1 Memory storage.....................1 Volume Settings.....................1 Ring Volume ....................1 Beeper Volume....................2 Speaker Volume ....................2 Automatic Daylight Saving Time................3 Sleep Mode ......................3 LCD screen......................4 LCD Contrast....................4 Setting the backlight brightness...............4 Setting the Dim Timer for the backlight ............5 Mode Timer......................5 Security features TX Lock .........................6...
  • Page 4 Receiving a fax Memory Receive (Black & White only) (MFC-J625DW only).......16 Receiving faxes into memory when paper tray is empty .......16 Fax Forwarding....................16 Paging ......................17 Fax Storage ....................18 Printing a fax from the memory ..............18 ® PC-Fax Receive (Windows only)..............19 Turning off Memory Receive operations............20 Changing Memory Receive operations ............20 Remote Retrieval (MFC-J625DW only) ...............21...
  • Page 5 Making copies Copy settings ....................... 38 Stop copying....................38 Changing copy quality ...................38 Enlarging or reducing the copied image ............39 Making N in 1 copies or a poster (Page Layout) ........... 40 2 in 1 ID Copy....................41 Sorting copies using the ADF (MFC-J625DW only) ........42 Adjusting Density...................
  • Page 6 Routine maintenance Cleaning and checking the machine ..............59 Cleaning the outside of the machine .............59 Cleaning the machine’s printer platen ............60 Cleaning the paper feed rollers ..............61 Cleaning the paper pick-up rollers ..............62 Checking the ink volume ................63 Packing and shipping the machine ..............63 Glossary Index...
  • Page 7: General Setup

    General setup IMPORTANT NOTE In this manual, the screen messages of the MFC-J625DW are used unless specified.   Most of the illustrations in this User's Guide show the MFC-J625DW. Memory storage Volume Settings Your menu settings are stored permanently, Ring Volume and in the event of a power failure will not be lost.
  • Page 8: Beeper Volume

    Chapter 1 Beeper Volume Speaker Volume When the beeper is on, the machine will beep You can choose a range of speaker volume when you press a key, make a mistake, or levels, from High to Off. after you send or receive a fax. Press Menu.
  • Page 9: Automatic Daylight Saving Time

    General setup Automatic Daylight Sleep Mode Saving Time You can choose how long the machine must be idle (up to 60 minutes) before it goes into You can set the machine to change Sleep Mode. The timer will restart if any automatically for daylight saving time.
  • Page 10: Lcd Screen

    Chapter 1 LCD screen Setting the backlight brightness LCD Contrast You can adjust the brightness of the LCD backlight. If you are having difficulty reading You can adjust the LCD contrast. If you are the LCD, try changing the brightness setting. having difficulty reading the LCD, try changing the contrast setting.
  • Page 11: Setting The Dim Timer For The Backlight

    General setup Mode Timer Setting the Dim Timer for the backlight The machine has four temporary mode keys on the control panel: FAX, SCAN, COPY and You can set how long the LCD backlight stays PHOTO (MFC-J625DW only). You can on after you go back to the Ready screen.
  • Page 12: Security Features

    TX Lock Note If you forget the TX Lock password, TX Lock lets you prevent unauthorized please call Brother Customer Service. access to the machine. You will not be able to (uuBasic User’s Guide: Brother continue to schedule Delayed Faxes or numbers) Polling jobs.
  • Page 13: Turning Tx Lock On/Off

    Security features Turning TX Lock on/off Changing the password Press Menu. Turning TX Lock on Press s or t to display Fax. Press Menu. Press Fax. Press s or t to display Fax. Press s or t to display Miscellaneous. Press Fax.
  • Page 14: Sending A Fax

    Sending a fax Additional sending Note options • Most settings are temporary and the machine returns to its default settings after you send a fax. Sending faxes using multiple • You can save some of the settings you settings use most often by setting them as the default.
  • Page 15: Changing Fax Resolution

    Sending a fax Changing fax resolution Setting your changes as the new default The quality of a fax can be improved by changing the fax resolution. You can save the fax settings for Fax Resolution, Contrast, Press (FAX). Glass ScanSize and Real Time TX you use most often by setting them as default.
  • Page 16: Restoring Fax Settings To The Factory Settings

    Chapter 3 Additional sending Restoring fax settings to the factory settings operations You can restore all the fax settings you have Sending a fax manually changed to the factory settings. These settings will stay until you change them again. Manual transmission lets you hear the Press (FAX).
  • Page 17: Sending A Fax At The End Of A Conversation

    Sending a fax Sending a fax at the end of a Broadcasting conversation (Black & White only) At the end of a conversation, you can send a Broadcasting is when the same fax message fax to the other party before you both hang is automatically sent to more than one fax number.
  • Page 18: Real Time Transmission

    Chapter 3 Canceling a Broadcast in progress Press Black Start. Faxing from the ADF Press Stop/Exit.  The machine starts scanning and Do one of the following: sending the document.  To cancel the entire broadcast, press Faxing from the scanner glass Entire Broadcast.
  • Page 19: Overseas Mode

    Sending a fax Delayed Faxing Press Real Time TX. (Black & White only) Press On. (MFC-J625DW only) Press so you can continue sending your fax. You can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will Note be sent at the time of day you enter in step g.
  • Page 20: Delayed Batch Transmission (Black & White Only) (Mfc-J625Dw Only)

    Chapter 3 Delayed Batch Transmission Checking and canceling (Black & White only) waiting jobs (MFC-J625DW only) You can check which jobs are still waiting in the memory to be sent and cancel a job. Before sending the delayed faxes, your (If there are no jobs, the screen shows machine will help you economize by sorting No Jobs Waiting.)
  • Page 21: Polling Overview (Mfc-J625Dw Only)

    Sending a fax Polling overview Place the next page on the scanner glass and press OK. Repeat steps h (MFC-J625DW only) and i for each additional page. Your machine will automatically send the fax. Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call.
  • Page 22: Receiving A Fax

    Receiving a fax Memory Receive Fax Forwarding (Black & White only) When you choose Fax Forward, your (MFC-J625DW only) machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward You can only use one Memory Receive the fax message.
  • Page 23: Paging

    Receiving a fax Paging Do one of the following:  If you are programming your cell When you choose Paging, your machine phone number and do not need to dials the cell phone or pager number you enter a PIN, press OK. have programmed.
  • Page 24: Fax Storage

    Chapter 4 Fax Storage Printing a fax from the memory If you choose Fax Storage, your machine stores received faxes in the memory. You will If you have chosen Paging or Fax Storage, be able to retrieve fax messages from you can still print a fax from the memory when another location using the remote retrieval you are at your machine.
  • Page 25: Pc-Fax Receive (Windows ® Only)

    Receiving a fax PC-Fax Receive Press <USB> or, for network users, the ® name of the PC you want to receive (Windows only) faxes. If you turn on the PC-Fax Receive feature Press Backup Print:On or your machine will store received faxes in Backup Print:Off.
  • Page 26: Turning Off Memory Receive Operations

    Chapter 4 Turning off Memory Receive Changing Memory Receive operations operations If received faxes are in your machine’s Press Menu. memory when you change the Memory Receive Operations, the screen will ask you Press s or t to display Fax. one of the following questions: Press Fax.
  • Page 27: Remote Retrieval (Mfc-J625Dw Only)

    Receiving a fax Remote Retrieval Note (MFC-J625DW only) You can change your code at any time by entering a new one. If you want to make your code inactive, press in step f to You can call your machine from any restore the inactive setting (---l) and press touch-tone telephone or fax machine and then use the remote access code and remote...
  • Page 28: Remote Fax Commands

    Chapter 4 Remote Fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Operation details Change the Fax Forwarding,...
  • Page 29: Retrieving Fax Messages

    Receiving a fax Retrieving fax messages Changing your Fax Forwarding number You can call your machine from any touch-tone telephone and have your fax You can change the default setting of your fax messages sent to another machine. Before forwarding number from another touch-tone you use this feature, you have to turn on Fax telephone or fax machine.
  • Page 30: Additional Receiving Operations

    Chapter 4 Additional receiving Receiving a fax at the end of a conversation operations At the end of a conversation, you can ask the Printing a reduced incoming other party to fax you information before you both hang up. Ask the other party to place the If you choose On, the machine automatically document in their machine and to press reduces each page of an incoming fax to fit on...
  • Page 31: Polling Overview (Mfc-J625Dw Only)

    Receiving a fax Polling overview Sequential polling (Black & White only) (MFC-J625DW only) Sequential polling lets you request documents from several fax machines in one Polling lets you set up your machine so other operation. Afterwards, a Sequential Polling people can receive faxes from you, but they Report will be printed.
  • Page 32 Chapter 4 Canceling a Sequential Polling Job Press Stop/Exit. Do one of the following:  To cancel the entire sequential polling job, press Entire Seq. Poll. Go to step c.  To cancel the current job, press the button that displays the number being dialed.
  • Page 33: Dialing And Storing Numbers

    Dialing and storing numbers Voice operations Caller ID The Caller ID feature lets you use the Caller Voice calls can be made with an external ID subscriber service offered by many local telephone by dialing manually. telephone companies. This service shows the telephone number, or name if it is available, Tone or Pulse (Canada only) of your caller as the line rings.
  • Page 34: Special Line Considerations

    Chapter 5 Special line considerations Setting up your area code (USA only) When returning calls from the Caller ID history your machine will automatically dial Roll-over telephone lines “1” plus the area code for all calls. If your local dialing plan requires that the “1” not be used A roll-over telephone system is a group of two for calls within your area code, enter your or more separate telephone lines that pass...
  • Page 35: Converting Telephone Wall Outlets

    Dialing and storing numbers Converting telephone wall outlets Plug one end of the telephone line cord for your machine into the L2 jack of the There are three ways to convert to an RJ11 triplex adapter. Plug the other end into jack.
  • Page 36: Additional Dialing Operations

    Chapter 5 Additional dialing Caller ID history operations This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID uu page 27.) Outgoing Call The numbers, or names if available, from the last 30 fax and telephone calls you received The last 30 numbers you sent a fax to will be will be stored in the Caller ID history.
  • Page 37: Dialing Access Codes And Credit Card Numbers

    Dialing and storing numbers Press s or t to display #02. Note • (USA only) If you redial from the Caller ID Press #02. history outside your area code, you must Press Send a fax. set up your AREA CODE in advance. (See Setting up your area code (USA Press Black Start or Color Start.
  • Page 38: Additional Ways To Store Numbers

    Chapter 5 Additional ways to (MFC-J625DW only) Do one of the following: store numbers  Enter the second fax or telephone number (up to 20 digits) by pressing the buttons on the screen. Storing Speed Dial numbers Press OK. from Outgoing Calls ...
  • Page 39: Storing Speed Dial Numbers From The Caller Id History

    Dialing and storing numbers Storing Speed Dial numbers (MFC-J625DW only) Do one of the following: from the Caller ID history  Enter a second fax or telephone number (up to 20 digits) by pressing If you have the Caller ID subscriber service the buttons on the screen.
  • Page 40: Setting Up Groups For Broadcasting

    Chapter 5 Setting up Groups for When the screen displays the Group Name and numbers, press OK to Broadcasting confirm. Groups, which can be stored on a Speed Dial Do one of the following: location, allow you to send the same fax ...
  • Page 41 Dialing and storing numbers Deleting a number from a Group Note How to change the stored name or Press SpeedDial. number: Press Alphabetical or Numerical. If you want to change a character, press d or c to position the cursor under the Press More.
  • Page 42: Printing Reports

    Printing reports Fax reports Press s or t to choose an interval. If you choose Every 50 Faxes, go to step j. Use the Menu button on the screen to set up  6, 12, 24 hours, 2 or 7 days the Transmission Verification Report and the Journal Period.
  • Page 43: Reports

    Printing reports Reports How to print a report The following reports are available: Press Menu.  Transmission Press s or t to display Prints a Transmission Verification Report Print Reports. for your last transmission. Press Print Reports.  Quick Dial Press the report you want.
  • Page 44: Making Copies

    Making copies Copy settings Changing copy quality You can choose from a range of quality. The You can change the copy settings temporarily factory setting is Normal. for the next copy.  Fast These settings are temporary. The machine returns to its default settings 1 minute after Fast copy speed and lowest amount of ink copying unless you have set the Mode Timer used.
  • Page 45: Enlarging Or Reducing The Copied Image

    Making copies Enlarging or reducing the 198% 4"x6"iA4 copied image 186% 4"x6"iLTR 104% EXEiLTR You can choose an enlargement or reduction ratio. If you choose Fit to Page, your 100% machine will adjust the size automatically to 97% LTRiA4 the paper size you set. 93% A4iLTR 85% LTRiEXE Press...
  • Page 46: Making N In 1 Copies Or A Poster

    Chapter 7 Making N in 1 copies or a Press s or t to display Off(1in1), 2in1(P), 2in1(L), 4in1(P), poster (Page Layout) 4in1(L), Poster (2x1), Poster (2x2), Poster (3x3) or The N in 1 copy feature can help you save 2in1(ID) paper by letting you copy two or four pages Press the option you want.
  • Page 47: In 1 Id Copy

    Making copies Place the document face down in the  Poster (3x3) direction shown below:  2in1(P)  2in1(L)  4in1(P) 2 in 1 ID Copy You can copy both sides of your identification card onto one page, keeping the original card size.
  • Page 48: Sorting Copies Using The Adf (Mfc-J625Dw Only)

    Chapter 7 Press Options. If you do not want to change additional settings, press Black Start or Press s or t to display Page Layout. Color Start. Press Page Layout. Note Fit to Page and Page Layout are Press s or t to display 2in1(ID). not available with Sort.
  • Page 49: Duplex (2-Sided) Copying (Mfc-J625Dw Only)

    Making copies Duplex (2-sided) copying Note (MFC-J625DW only) • 2in1(ID), Poster and Fit to Page are not available with Duplex Copy. You can reduce the amount of paper used for • You can only use plain paper sizes Letter, copies by copying on both sides of the paper. A4, A5 or Executive.
  • Page 50: Setting Your Changes As The New Default

    Chapter 7 The screen shows: Press s or t to display the available settings, and then press the setting you Set the next page, then press want to change. Press s or t to display Scan. When you finish, press the available options, and press the Complete.
  • Page 51: Photocapture Center™: Printing Photos From A Memory Card Or Usb Flash Memory Drive (Mfc-J625Dw Only)

    PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive (MFC-J625DW only) PhotoCapture Center™ Please be aware of the following:  When printing an index or image, the operations PhotoCapture Center™ will print all valid images, even if one or more images have been corrupted.
  • Page 52: Print Images

    Press s or t to display the paper type drive. you are using, and choose Plain Paper, Inkjet Paper, Note Brother BP71, Brother BP61 or Only file names that are 20 characters or Other Glossy. less will be printed correctly on the index sheet.
  • Page 53: Printing Photos

    PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive (MFC-J625DW only) Printing Photos Printing All Photos Before you can print an individual image, you You can print all the photos on your memory have to know the image number. card or USB Flash memory drive.
  • Page 54: Dpof Printing

    Chapter 8 PhotoCapture Center™ DPOF printing print settings DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon You can change the print settings for the next Inc., Eastman Kodak Company, FUJIFILM printing. Corporation, Panasonic Corporation and These settings are temporary, and the Sony Corporation) created this standard to machine returns to its default settings make it easier to print images from a digital...
  • Page 55: Paper Options

    Press s or t to display Plain Paper, 5"x7" 6"x8" Max. Size Inkjet Paper, Brother BP71, Brother BP61 or Other Glossy. Press the option you want. If you do not want to change additional settings, press Press Start to print.
  • Page 56: Adjusting Brightness, Contrast And Color

    Chapter 8 Adjusting Brightness, Press c to increase the contrast or press d to decrease the contrast. Contrast and Color Press OK. If you do not want to change additional Brightness settings, press Press Start to print. Press (PHOTO). Color Enhancement (True2Life™) Do one of the following: You can turn on the color enhancement ...
  • Page 57: Cropping

    PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive (MFC-J625DW only) Cropping Do one of the following:  If you want to customize another If your photo is too long or wide to fit the color enhancement, repeat steps f available space on your chosen layout, part to g.
  • Page 58: Borderless Printing

    Chapter 8 Borderless printing If you do not want to change additional settings, press This feature expands the printable area to the Press Start to print. edges of the paper. Printing time will be slightly slower. Note The DPOF setting on your camera must Press (PHOTO).
  • Page 59: Restoring All Settings To The Factory Settings

    PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive (MFC-J625DW only) Scan to a memory card Restoring all settings to the factory settings or USB Flash memory drive You can restore the PhotoCapture settings that you have changed, to the factory settings, such as Print Quality, How to set a new default Paper Type, Paper Size, Brightness,...
  • Page 60: How To Reset To The Factory Settings

    Chapter 8 How to reset to the factory settings You can restore all the Scan to Media settings (Quality and File Type), that you have changed, to the factory settings. Press (SCAN). Press s or t to display Scan to Media. Press Scan to Media.
  • Page 61: Printing Photos From A Camera (Mfc-J625Dw Only)

    Camera Menu Options Selections Letter, A4, 4"  6", Paper Size Your Brother machine supports the Printer Settings PictBridge standard, allowing you to connect (Default setting) to and print photos directly from any PictBridge compatible digital camera.
  • Page 62: Printing Images

    Chapter 9 Printing Images Settings Options 4"  6" Paper Size Note Paper Type Glossy Paper Remove any memory cards or USB Flash Layout Borderless: On memory drive from the machine before Print Quality Fine connecting a digital camera. Color Enhancement Make sure that your camera is turned Print Date off.
  • Page 63: Dpof Printing

    Printing photos from a camera (MFC-J625DW only) Printing photos DPOF printing directly from a digital DPOF stands for Digital Print Order Format. camera Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM (without PictBridge) Corporation, Panasonic Corporation and Sony Corporation) created this standard to If your camera is using the USB Mass make it easier to print images from a digital Storage standard, you can connect your...
  • Page 64: Printing Images

    Chapter 9 Printing Images Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.
  • Page 65: A Routine Maintenance

    Routine maintenance Cleaning and checking Clean the outside of the machine as follows: the machine IMPORTANT Cleaning the outside of the • Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine machine will damage the outside surface of the machine.
  • Page 66: Cleaning The Machine's Printer Platen

    Cleaning the machine’s Wipe the inside and outside of the paper tray with a dry, soft lint-free cloth to printer platen remove dust. WARNING Be sure to unplug the machine from the AC power outlet before cleaning the printer platen to avoid an electrical shock. Using both hands, grasp the plastic tabs on both side of the machine to lift the scanner cover into the open position.
  • Page 67: Cleaning The Paper Feed Rollers

    Routine maintenance Cleaning the paper feed Lift the Jam Clear Flap (2), and then clean the back side of the Paper Feed rollers Rollers (1) with a soft lint-free cloth moistened with water. If the paper feed rollers are stained with ink, it After cleaning, wipe the rollers with a may cause paper feed problems.
  • Page 68: Cleaning The Paper Pick-Up Rollers

    Cleaning the paper pick-up Open the Jam Clear Cover (1) at the back of the machine. rollers Unplug the machine from the AC power outlet. Pull the paper tray completely out of the machine. Note If the machine starts to multi-feed the last few sheets of paper in the tray, clean the Base Pad (1) with a soft lint-free cloth moistened with water.
  • Page 69: Checking The Ink Volume

    Routine maintenance Packing and shipping Checking the ink volume the machine Although an ink volume icon appears on the screen, you can use the ink menu to see a When you transport the machine, use the large graph showing the ink that is left in each packing materials that came with your cartridge.
  • Page 70 Install the orange protective part and Lift the machine from the front and hook then close the ink cartridge cover. the tab of the orange protective part into the keyed opening (1) on the bottom of the paper tray. Then latch the protective part over the raised portion of the paper tray (2).
  • Page 71 Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your “Exchange” machine. Wrap the ink cartridges in the bag and tape it on the paper tray.
  • Page 72: B Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. 1.9" Touchscreen plus Touch Panel Caller ID Controls A service purchased from the telephone company that lets you see the number (or...
  • Page 73 EXT. jack of your machine. The pre-programmed time period F/T Ring Time between automatically printed Fax The length of time that the Brother Journal Reports. You can print the Fax machine rings (when the Receive Mode Journal on demand without interrupting setting is Fax/Tel) to notify you to pick up the cycle.
  • Page 74 OCR (optical character recognition) Real Time Transmission ScanSoft™ PaperPort™12SE with OCR When memory is full, you can send faxes or Presto! PageManager software in real time. application converts an image of text to Remaining jobs text you can edit. You can check which jobs are waiting in Overseas Mode memory and cancel jobs individually.
  • Page 75 Glossary Standard resolution WLAN Report 203  98 dpi (black & white). A printed report that shows the result of 203  196 dpi (color). It is used for regular the WLAN Connection. sized text and the quickest transmission. Station ID The stored information that appears on the top of faxed pages.
  • Page 76: Index

    Index Numerics 2 in 1 ID Copy ..........41 Dialing access codes and credit card numbers ..........31 Caller ID history ........30 Access codes, storing and dialing ....31 Groups (Broadcasting) ......11 Apple Macintosh Outgoing Call ........30 See Software User's Guide. Direct printing from a non-PictBridge camera ....
  • Page 77 from memory (Dual Access) ....11 manual ..........10 overseas ..........13 Outgoing Call Real Time Transmission ....12 Add to Speed Dial ........ 30 Resolution ..........9 Delete ........... 30 return to factory setting ......10 Send a fax ..........30 set new default ........9 Packing and shipping the machine ..
  • Page 78 Quick Dial TAD (telephone answering device), Access codes and credit card external ............ 29 numbers ..........31 with two-line jack ........29 Broadcasting .........11 Telephone line deleting Groups ........35 roll over lines ........28 using Groups ........11 two-line telephone system ....28 Group dial Troubleshooting changing ..........34...
  • Page 79 Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

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