C R O S S - R E F E R E N C E - Adobe 65030365 - FrameMaker - PC Manual

C R O S S - R E F E R E N C E S
With the FrameMaker software cross-referencing feature, you never need to type the text
you want to cross reference, nor must you edit the text when headings and page numbers
change. FrameMaker handles both of these tasks automatically.
You can create cross-references within a document, or to external FrameMaker or XML
documents.
When you insert a cross-reference, you specify its source (the text you want to cross-refer-
ence) and its format. For example, you can create a cross-reference format to contain the
section number or heading text of the source, the page number, or any combination
thereof.
A cross-reference format is a combination of boilerplate text and variables that update
dynamically when you revise or move the text that you cross-reference. FrameMaker pro-
vides built-in variables that can refer to page numbers, paragraph numbers or text, and
also to chapter numbers and volume numbers for improved management of multi-volume
document sets.
You can insert a cross-reference to text in the same document or in another document.
Later, if the page numbers or the heading text change when you edit the source document,
you can quickly update the cross-reference. If the cross-reference is to another chapter in
the same book, FrameMaker updates the cross-reference automatically when you generate
the book file. You must then regenerate the online version of your book to update the
hyperlinks.
There are two types of cross-references: those that point to paragraph text, such as head-
ings and chapter titles, and those that point to an individual word or phrase in a para-
graph. The latter are called spot cross-references. For example, you would use a spot cross-
reference to refer to a definition in a paragraph of text.
To insert a cross-reference to a paragraph in another document, open the source docu-
ment. Click at the location where you want to insert the cross-reference. Choose Spe-
cial>Cross Reference and choose the source and format of the cross-reference. To insert a
spot cross-reference, you must first insert a marker beside the source, then use the Cross-
Reference dialog.
C r e a t i n g a C r o s s - R e f e r e n c e
1. Click to create an insertion point at the desired location of the cross-reference in your
document and choose Special>Cross Reference.
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