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Adobe 65030365 - FrameMaker - PC Manual

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WE L C O M E T O A D O B E F R A M E M A K E R 8
The world of technical communication is rapidly changing. Organizations must meet the
challenges of shrinking product lifecycles, increasing product variations, and disappearing
geographical boundaries. Technical communicators need tools to take advantage of established
and emerging trends and technologies, such as PDF, HTML, XML, and rich media.
FrameMaker 8 software is a key member of the Adobe tools for technical communicators and
supports organizations that need to author, structure, publish, repurpose, and customize infor-
mation for global audiences.
This document contains examples, illustrations, and mini-tutorials that show the key features
and proven functionality of FrameMaker 8.
W H O S H O U L D U S E F R A M E M A K E R ?
FrameMaker provides a rich feature set that supports a variety of users, from creators of XML-
based information to technical writers, instructional designers, and server-based publishers, as
well as anyone producing long, complex, or structured documents or books.
Te c h n i c a l w r i t e r s
FrameMaker supports writers and publishers of a broad range of technical content, including
technical manuals, specifications, data sheets, and training materials. FrameMaker software
provides a feature set that makes it easy to master complex projects, publish to multiple chan-
nels, and obtain professional-quality results. Proven authoring features support searching and
revising multiple documents and reliably processing thousands of pages of complex content,
with robust, reliable cross-references, autonumbers, tables of contents, indices, and running
headers and footers, as well as complex tables, graphics, and equations. FrameMaker has
evolved to meet the changing requirements of technical writers, supporting both unstructured
and structured workflows, standards-compliant authoring and publishing, and dynamic con-
tent publishing in combination with Adobe Flash® and Adobe Acrobat 3D® software.
FrameMaker
®
Microsoft® Windows® 2000, Windows XP,
Windows Vista™, UNIX®
C O N T E N T S
We l c o m e t o A d o b e
F r a m e M a k e r 8 . . . . . . . . . . 1
W h o S h o u l d U s e F r a m e M a k e r ? . 1
K e y N e w F e a t u r e s . . . . . . . . . . 2
C o m p a r i n g D o c u m e n t
W o r k f l o w s . . . . . . . . . . . . . . . . 3
F r a m e M a k e r 8 . . . . . . . . . . . . . 5
F r a m e M a k e r 8 : A G u i d e d
To u r . . . . . . . . . . . . . . . . . . 9
S t r u c t u r e d o r U n s t r u c t u r e d
F r a m e M a k e r ? . . . . . . . . . . . . . . 9
S t r u c t u r e d A u t h o r i n g . . . . . . 1 1
D e v e l o p i n g a S t r u c t u r e d
A p p l i c a t i o n . . . . . . . . . . . . . . 1 3
X M L P u b l i s h i n g . . . . . . . . . . . 1 7
D I TA A u t h o r i n g a n d
P u b l i s h i n g . . . . . . . . . . . . . . . 1 7
P u b l i s h i n g 3 D a n d I n t e r a c t i v e
C o n t e n t . . . . . . . . . . . . . . . . . 1 9
P D F P u b l i s h i n g . . . . . . . . . . . 2 0
C o m p l e x D o c u m e n t s a n d
B o o k s . . . . . . . . . . . . . . . . . . 2 1
Ta b l e s o f C o n t e n t s a n d
I n d i c e s . . . . . . . . . . . . . . . . . 2 4
A u t o m a t i c N u m b e r i n g . . . . . . 2 6
Te x t a n d G r a p h i c s . . . . . . . . . 2 8
Ta b l e s . . . . . . . . . . . . . . . . . . 3 0
Te x t E d i t T r a c k i n g . . . . . . . . . 3 1
C o n d i t i o n a l Te x t . . . . . . . . . . 3 4
C r o s s - R e f e r e n c e s . . . . . . . . . . 3 8
®
8
c
b

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Summary of Contents for Adobe 65030365 - FrameMaker - PC

  • Page 1: Table Of Contents

    C o m p a r i n g D o c u m e n t FrameMaker 8 software is a key member of the Adobe tools for technical communicators and W o r k f l o w s ....3...

  • Page 2: F R A M E M A K E R 8

    Author applications such as Adobe Flash, Improved Single-Source Publishing and maintain non-English or multi-lan- Adobe Captivate®, and Adobe Acrobat 3D Use improved conditional text features for guage documents without the need for spe- software. These tools allow instructional...

  • Page 3: W O R K F L O W S

    publishing engine for database-resident content or XML data. Using the FDK, developers can integrate FrameMaker Server into applications that automatically render customized or personalized data in rich, complex formats. O t h e r k e y u s e r s The capabilities of FrameMaker for creating and maintaining long, complex documents make it a natural choice for governments, large organizations, and scientific/research orga- nizations.
  • Page 4 (right) page and appear in 16-point, centered, Adobe Myriad® Bold type. The template includes a set of style sheet definitions, plus one or more standardized master layout pages that...

  • Page 5: G E T T I N G T O K N O W F R A M E M A K E R 8

    G E T T I N G T O K N O W F R A M E M A K E R 8 FrameMaker 8 software provides the power of many tools in a single product. Try the features described in this document to see how FrameMaker software can help you create, share, customize and publish content faster and with fewer resources.
  • Page 6 FrameMaker software can export standards-compliant CSS files for use with a broad variety of media. Adobe provides several resources to aid users who are not familiar with structured author- ing. Choose Help>Complete FrameMaker Help to access the complete set of FrameMaker resources.
  • Page 7 R i c h M e d i a P u b l i s h i n g F e a t u r e s FrameMaker users often choose Adobe Portable Document Format (PDF) as a publishing format, and FrameMaker software makes the process automatic. An Adobe PDF Creation Add-On is included with the FrameMaker software, allowing the generation of PDF docu- ments with a simple “save as PDF”...
  • Page 8 graphics at normal resolution in the standard edition of a document, in high-contrast out- line mode in a large-print edition, and as textual descriptions in an edition for visually impaired readers. Documents can be output as raw text for input to accessibility tools that require ASCII text files.

  • Page 9: F R A M E M A K E R

    F R A M E M A K E R 8 : A G U I D E D TO U R The following sections highlight the key features of FrameMaker 8 software. S T R U C T U R E D O R U N S T R U C T U R E D F R A M E M A K E R ? FrameMaker provides both unstructured and structured authoring capabilities in a single product.
  • Page 10 2. Choose File>New>Document. The FrameMaker New file dialog opens. 3. You can create a new document by clicking the Portrait, Landscape or Custom buttons or by using the templates provided in this folder. FrameMaker 8 also adds an XML_Templates folder for sample XML documents. Click Explore Standard Templates to display the Standard Templates browser.

  • Page 11: Application.

    Tabbed Document Track Text Edit bar History Palette Show Paragraph Catalog Show History Palette Paragraph Catalog 5. Click the Show Paragraph Catalog button to display the Paragraph Catalog. Park your cursor in a block of text and click in the Paragraph Catalog to apply a paragraph format.
  • Page 12 content creation and makes it possible to easily disseminate information from a single source to many channels, such as Web, print, interactive media, wireless devices and PDAs. C r e a t i n g a n e w X M L D o c u m e n t FrameMaker 8 software includes new sample documents that allow you to get started quickly with XML authoring and publishing.
  • Page 13 5. Click Continue. FrameMaker opens the XML document. E d i t i n g a n X M L D o c u m e n t 1. To edit an XML document, choose File>Open. In the Open dialog, select a valid XML file and click Open.
  • Page 14 C r e a t i n g a n E D D f r o m a D T D o r S c h e m a You can use a DTD or XML Schema to create a FrameMaker EDD. The new EDD will include structure rules that are already defined the DTD or XML Schema.

  • Page 15: M I G R A T I N G T O S T R U C T U R

    FrameMaker reads the structure definitions from the XML DTD and creates an EDD. You can then begin to define formatting rules in the EDD. FrameMaker 8 also allows you to define element formats by importing a cascading style sheet. FrameMaker EDD created from XML DTD. C r e a t i n g a n E D D f r o m a S t r u c t u r e d D o c u m e n t After you have converted an unstructured document to a structured document, you can generate a FrameMaker EDD (Element Definition Document) from your newly-converted...
  • Page 16 For guidance on creating conversion tables, see the document Migrating from Unstructured to Structured FrameMaker, which is available in the Adobe FrameMaker Help Center (Help>Complete FrameMaker Help). After your conversion table is complete, you can batch convert entire folders of unstruc- tured FrameMaker documents by choosing StructureTools>Utilities>Convert Documents...

  • Page 17: Content

    X M L P U B L I S H I N G With FrameMaker software you can open, edit, and save valid XML, enabling the use of XML-based technologies for interactive and dynamic content delivery. The XML transfor- mation language (XSLT) is one such key technology. You can automatically associate an XSLT (or CSS) file with an XML document by automat- ically adding an XML processing instruction.
  • Page 18 FrameMaker 8 provides highly configurable DITA support. You can use the provided Adobe templates for authoring and publishing DITA-compliant topics and maps. You can also modify the Adobe DITA templates to meet your own information specialization or formatting requirements. You can specify the default DITA applications in the DITA>DITA Options dialog.
  • Page 19 PDF. Acrobat 3D provides the capability to generate 3-dimensional renditions from many popular computer-aided design software packages. SWF files are a popular output format for interactive and tuto- rial content produced by applications such as Adobe Captivate and Adobe Flash.
  • Page 20 4. To modify the 3D model parameters of a U3D file, select the imported graphic and choose Graphic>3D Menu. For files created using Adobe Flash software, the first frame of the animation will appear in print and in generated PDF. You can activate the U3D or SWF animation in the FrameMaker or PDF file by double-clicking on the image.
  • Page 21 choose which paragraph or element tags to use as PDF bookmarks from a scrolling list. In the Tags tab, you can control tagged PDF creation. In the Links tab, you can create named destinations for all paragraphs referenced by hyperlinks and cross-references. You can reduce PDF file size by turning off the Create Destinations option in this tab.
  • Page 22 To quickly rearrange the sequence of custom master pages, choose the Format>Page Lay- out>Reorder Custom Master Pages command. In the Reorder Master Pages dialog, choose page names in the list and use the buttons to rearrange them. You can choose from 12 different header and footer variables, including 8 generic custom- izable variables that you can use to print the contents of any paragraph tag or structured FrameMaker element on your pages.
  • Page 23 change Format attributes for some or all of the files in a book, select them in the Book win- dow and choose any of the commands in the View menu. Use the commands on the Add and Edit menus to set up and add generated files, including tables of contents, lists of figures, lists of tables, and indices —...

  • Page 24: B O O K

    2. To add files to a book, click the Add File button in the lower right corner of the Book window, or choose Add>Files to display the Add Files to Book dialog. To set up and generate tables of contents, lists, and indices, use the commands on the Add and Edit menus.
  • Page 25 As with all FrameMaker documents, a table of contents or index template can be modified to fit any design, or you can use one of the templates included with FrameMaker 8 soft- ware. To generate a table of contents for a book, add the chapters and any other components of the book, then set up and generate the table of contents.
  • Page 26 A U T O M A T I C N U M B E R I N G FrameMaker 8 software offers a high degree of power and flexibility in automatic number- ing functionality. In addition to automatically numbering pages, paragraphs, footnotes, and tables, you can also apply automatic numbering properties to chapters and volumes, and carry these settings over into your cross-reference formats and user variables.
  • Page 27 2. To use automatic chapter numbers in a cross-reference format, click to create an insertion point at the location in your document where you want to insert the cross- reference. Then, choose Special>Cross-Reference to display the Cross-Reference dialog. Click Edit Format to display the Edit Cross-Reference Format dialog, then click Add. Type a name for your chapter cross-reference format in the Name text box, then click in the Building Blocks text box and choose the <$paratext>...
  • Page 28 RTF 1.6 · PDF 1.4 and later, including native Adobe Illustrator 9.0 and later file format support Popular graphics file formats are supported, including GIF, TIFF, JPEG, JPEG2000, EPS, and many more. FrameMaker 8 adds support for U3D and SWF graphics, which retain their interactive properties when saved to PDF.
  • Page 29 maintained as individual flows in a FrameMaker document, and imported by reference into the main document. The powerful anchored frames feature allows you to keep graphics and their accompanying text callouts with preceding, adjacent or following text. This functionality is particularly important in situations where text is likely to reflow in a document (for instance, because the document is undergoing revisions, or when a new template is applied to the content), because it allows the graphics and callouts to stay with their associated text.
  • Page 30 SWF file. We can invoke Adobe Flash Player software by double- clicking the imported graphic. SWF files also retain their interactive properties in PDF. TA B L E S FrameMaker table support is very rich: tables can have complex shading rules, multiple heading and footing rows along with table footnotes, and can be composed of thousands or even millions of cells, spanning multiple pages with repeating headings and footings.

  • Page 31: Te X T E D I T T R A C K I N

    To copy table formats between files or to some or all of the documents in a book, you can use the File>Import>Formats command. The Import Formats dialog includes a Select/ Deselect All button that allows you to quickly and conveniently check and uncheck all the available options.
  • Page 32 Enable/ Accept Edit/ Preview Final/ Disable Reject Edit Preview Original Accept All/ Preview Off Show Next/ Reject All Show Previous 2. Click the Enable/Disable button to enable the Track Text Edit feature. 3. Continue editing the document. Inserted text is marked green and underlined; deleted text is red with strike-through formatting.

  • Page 33: Conditional Text

    2. If you choose Summary and Composite Documents in the Compare Documents dialog, the resulting composite document merges the contents of both documents and displays differences as conditional text according to your selected options. Change bars mark affected lines and paragraphs. 3.

  • Page 34: C O N D I T I O N A L Te X

    C O N D I T I O N A L TE X T Conditional text is useful for developing different variants of the same document from one base version. By using conditional text, you save valuable time, ensure consistency, and eliminate the need to maintain multiple documents.
  • Page 35 2. To tag text as conditional, select the text and choose Special>Conditional Text>Apply Conditional Text. In the Conditional Text dialog, double-click a condition tag name to move it to the “In:” list, and click Apply. You may apply multiple conditions to a block of text.
  • Page 36 5. To generate a customized version of the document by hiding one or more condition tags, click Show/Hide in the Conditional Text dialog and use the Show/Hide Conditional Text dialog. You can suppress this special formatting when publishing the document to print or PDF. To print conditional text with the condition indicators off, click Show/Hide, then turn off Show Condition Indicators.
  • Page 37 Choose New to define a new expression. The Build Expression dialog opens. Enter a name for the expression tag, and select the attribute upon which you wish to filter. The Expression text window allows you to specify the logic that your filter will apply. In the example below, the filter will match attributes that have a Season attribute that does NOT have the value of “summer.”...

  • Page 38: C R O S S - R E F E R E N C E

    C R O S S - R E F E R E N C E S With the FrameMaker software cross-referencing feature, you never need to type the text you want to cross reference, nor must you edit the text when headings and page numbers change.
  • Page 39 2. In the Cross-Reference dialog, specify the source file, the paragraph format of the source, and the source. Then choose a format and click Insert. To edit the contents of a cross-reference format, click Edit Format. 3. FrameMaker updates cross-references automatically when you open or print documents.

  • Page 40: S Y S T E M R E Q U I R E M E N T

    · CD-ROM drive Adobe Systems Incorporated • 345 Park Avenue, San Jose, CA 95110-2704 USA • www.adobe.com Adobe, the Adobe logo, Acrobat, Acrobat 3D, Captivate, Flash, FrameMaker, Illustrator, Myriad, PageMaker, Photoshop, and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

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