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Epson WorkForce WF-2540 Quick Manual

Epson workforce wf-2540 all-in-one printer.
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Quick Guide
Your WF-2540. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6
Copying a Photo or Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

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   Summary of Contents for Epson WorkForce WF-2540

  • Page 1

    WF-2540 Quick Guide Your WF-2540..........2 Using Special Papers .

  • Page 2: Your Wf

    See the online User’s Guide for details. Wireless printing and scanning from mobile See ™ devices with EPSON Connect Easy Wi-Fi networking See the online User’s Guide. High-capacity ink cartridges See this Quick Guide for installation instructions.

  • Page 3: Using The Control Panel

    Using the Control Panel The control panel makes it easy to use all the features of your product. To save energy, the screen goes dark after several minutes of inactivity. Press any button to wake it up. Note: To turn off the “beep” heard when you press a button, press the r button Copy to select copy mode, press x...

  • Page 4: Using Special Papers

    Using Special Papers Epson offers a wide array of high quality papers, making it easy to maximize the impact of your photos, presentations, and creative projects. ® ® You can purchase genuine EPSON ink and paper at EPSON Supplies Central (U.S.

  • Page 5

    S041271 EPSON Photo Quality Self-adhesive A4 (8.3 × 11.7 inches S041106 Sheets [210 × 297 mm]) EPSON Iron-on Cool Peel Transfer Letter (8.5 × 11 inches S041153 paper [216 × 279 mm]) Note: Media availability varies by country. For detailed paper loading instructions, see the Start Here sheet or online User’s Guide.

  • Page 6: Placing Originals For Copying, Scanning, Or Faxing

    Placing Originals for Copying, Scanning, or Faxing Before you copy, scan, or fax, place your documents on the scanner glass or in the Automatic Document Feeder (ADF). Place photos on the scanner glass only and not in the ADF. Using the Scanner Glass You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.

  • Page 7: Using The Automatic Document Feeder

    Using the Automatic Document Feeder You can place up to 30 sheets of letter- or A4-size paper or 10 sheets of legal-size paper at a time. Load only plain paper in the ADF. Move the edge guide outward. Fan the originals, then tap them on a flat surface to even the edges. Insert the originals faceup, top edge first.

  • Page 8: Copying A Photo Or Document

    Copying a Photo or Document Follow the steps in this section to copy black-and-white or color documents. If you use the Automatic Document Feeder (ADF), you can copy up to 30 sheets of letter- or A4-size paper or 10 sheets of legal-size paper at a time. Load only plain paper in the ADF.

  • Page 9: Printing From Your Computer

    Printing in Windows Select the print command in your application. Select your EPSON product Click here to open your printer software Make sure your EPSON product is selected, then click the Preferences button. Properties (If you see a , or button, click it.

  • Page 10

    On the Main tab, select the basic print settings. Make sure you choose the correct setting for the paper you are using (see page 12 for details). Paper Type Select your Document Size Select your Click here Paper Type for quick access to Click here for preselected...

  • Page 11: Printing With A Mac

    Follow the steps below to print from Mac OS X. Open the menu and select File Print Select your EPSON product as the setting. Printer Select your EPSON product Click the arrow or to expand the print window, if necessary.

  • Page 12: Selecting The Correct Paper Type

    EPSON Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss EPSON Premium Presentation Paper Matte Premium Presentation Paper Matte EPSON Premium Presentation Paper Matte Double-sided EPSON Ultra Premium Presentation Paper Matte EPSON Brochure & Flyer Paper Matte Double-sided Envelopes Envelope Selecting the Correct Paper Type...

  • Page 13: Scanning A Document Or Photo

    USB storage device. ■ lets you send your scanned files to a destination that you have Scan to Cloud registered with EPSON Connect. ■ automatically creates a JPG image and saves it to your computer; Scan to PC ideal for scanning photos.

  • Page 14: Scanning With Epson Scan Software

    Scanning With EPSON Scan Software You can scan original documents and photos and save them as files on your computer using the EPSON Scan software. You can also launch EPSON Scan from any TWAIN- compliant application. Note: For Mac OS X 10.6/10.7, see “Scanning With Mac OS X 10.6/10.7” on page 15.

  • Page 15: Scanning With Mac Os X

    EPSON Scan opens in Office Mode the first time you use it. (You can change the scan mode using the Mode selector in the upper right corner.) Click here to change the scan mode Note: You cannot use Home mode to scan with the Automatic Document Feeder.

  • Page 16

    Scan Note: With Mac OS X 10.6 or 10.7, in addition to scanning with Image Capture, you can download and install EPSON Scan scanning software. EPSON Scan provides additional image adjustment and photo correction features for enhancing scanned images, and ®...

  • Page 17: Faxing A Document

    30 sheets of letter- or A4-size paper or 10 sheets of legal-size paper at a time. Load only plain paper in the ADF. Note: You can also send or receive a fax from your computer using the Epson FAX Utility. For more information, see the online User’s Guide.

  • Page 18: Setting Up Fax Features, Entering Fax Header Information

    Note: Any phone or answering machine must be connected to the port for your EXT. product to detect an incoming fax call when the phone is picked up. Epson cannot guarantee compatibility with VoIP, cable phone systems, or fiberoptic digital services such as FiOS™.

  • Page 19: Entering Your Phone Number, Using The Keypad To Enter Numbers And Characters

    Press to select Fax Header Use the keypad to enter your sender name or other header information (see “Using the Keypad to Enter Numbers and Characters” below). You can enter up to 40 digits. When you’re done, use the arrow buttons to select Done then press to return to the Header screen.

  • Page 20: Sending A Fax From The Control Panel

    You can send a fax by manually entering a fax number, as described below. Note: To dial the number using a telephone, by redialing, or by selecting from your speed dial list, see the next section. To send a fax from your computer using the Epson FAX Utility, see your online User’s Guide.

  • Page 21: Receiving Faxes

    Other Ways to Dial a Fax Number Here are some other ways you can dial a fax number: ■ Press the button to redial the last fax number you used. Redial/Pause ■ To use a speed dial entry, press the button once, select Speed Dial/Group Dial or type the number of a speed dial entry, and press...

  • Page 22

    To receive faxes automatically, press u or d to select , press , press Auto Answer u or d to select , then press again. Press x when done. Menu Note: To change the number of rings before the product answers, see page 19. If you run out of paper during printing, you see an error message.

  • Page 23: Maintaining Your Product

    Maintaining Your Product Follow the instructions in this chapter to check and clean the print head nozzles, check ink levels, and replace ink cartridges. If you need to align the print head, see the online User’s Guide. Caution: To keep your product looking like new, don’t place anything on top of the cover or use it as a writing surface.

  • Page 24: Cleaning The Print Head, Checking Ink Levels

    If quality does not improve, one of the ink cartridges may need to be replaced. If that doesn’t help, contact Epson as described on page 34. If you do not use your product often, it is a good idea to print a few pages at least once a month to maintain good print quality.

  • Page 25: Purchasing Epson Ink Cartridges

    This window can optionally display ink offers and other updates from Epson. Note: To disable checking for ink offers or updates from Epson, see the instructions in your online User’s Guide. Purchasing EPSON Ink Cartridges You can purchase genuine EPSON ink and paper at EPSON Supplies Central at (U.S.

  • Page 26: Replacing Ink Cartridges

    Replacing Ink Cartridges Make sure you have a new ink cartridge before you begin. Caution: Do not open ink cartridge packages until you are ready to install the ink. Cartridges are vacuum packed to maintain reliability. Leave the expended cartridge installed until you have obtained a replacement, or the ink remaining in the print head nozzles may dry out.

  • Page 27

    Before you open the new cartridge package, shake it gently four or five times. Then remove it from the package. Caution: Do not touch the green chip or the small window on the ink cartridge. This can damage the cartridge. Remove the yellow tape from the side of the ink cartridge.

  • Page 28: Solving Problems

    Solving Problems If you have a problem with your EPSON product, check the messages on the LCD screen to diagnose the cause. You can also check the basic troubleshooting suggestions below, or see your online User’s Guide for more detailed help.

  • Page 29

    Your router might not be assigning IP addresses automatically using DHCP. If it isn’t, you will need to set the product’s IP address manually. Make sure it is set correctly for your network. To set the IP address, download the EpsonNet Config Utility from Epson’s driver download site (U.S.) or (Canada).

  • Page 30: Print A Network Status Sheet, Printing And Copying Problems

    ■ If network communication was interrupted while starting EPSON Scan, exit EPSON Scan, and restart it after a few seconds. If EPSON Scan cannot restart, turn the product off and on, and then try again. Check the in EPSON Scan Timeout Setting Settings.

  • Page 31: Paper Feeding Problems

    Paper Feeding Problems ■ If paper doesn’t feed, remove it from the sheet feeder. Flip through the stack to separate the sheets a little. Then reload the paper against the right side, and slide the left edge guide against the paper (but not too tightly). ■...

  • Page 32: Faxing Problems

    Lift the paper feeder and remove all of the paper inside, including any torn pieces. Then lower the paper feeder (but don’t close the ADF cover). ADF cover paper feeder Raise the ADF input tray and carefully remove the jammed paper. Return the ADF input tray to its original position and close the ADF cover.

  • Page 33: Print Quality Problems

    Make sure your paper is loaded printable side up (usually the whiter, brighter, or glossy side). ■ For the best print quality, use EPSON papers (see page 4) and genuine EPSON ink cartridges (see page 25). ■ Make sure the type of paper you loaded matches the paper type setting on the control panel or in your printer software (see page 12).

  • Page 34: Where To Get Help, Epson Technical Support, Other Software Technical Support

    Purchase Supplies and Accessories You can purchase genuine EPSON ink and paper at EPSON Supplies Central at (U.S. sales) or (Canadian sales). You can also purchase supplies from an EPSON authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).

  • Page 35: Notices

    Notices Important Safety Instructions Before using your EPSON product, read and follow these safety instructions: ■ Be sure to follow all warnings and instructions marked on the product. ■ Use only the type of power source indicated on the product label.

  • Page 36: Lcd Screen Safety, Ink Cartridge Safety

    Use only a dry, soft cloth to clean the LCD screen. Do not use liquid or chemical cleansers. ■ If the LCD screen is damaged, contact Epson. Do not touch or attempt to remove any broken pieces. If the liquid crystal solution gets on your hands, wash them thoroughly with soap and water.

  • Page 37

    ■ Do not try to move the print head by hand, or you may damage the product. ■ Before transporting the product, make sure the print head is in the home (far right) position and the ink cartridges are in place. ■...

  • Page 38: Declaration Of Conformity, Fcc Compliance Statement

    Declaration of Conformity According to 47CFR, Part 2 and 15 for: Class B Personal Computers and Peripherals; and/or CPU Boards and Power Supplies used with Class B Personal Computers: Epson America, Inc. Located at: MS 3-13 3840 Kilroy Airport Way...

  • Page 39

    If you have problems with this product and require technical or customer support, please visit for more information. This product is not intended to be repaired by the customer. If you experience trouble connecting this equipment to a telephone line, please contact: Name: Epson America, Inc.

  • Page 40: For Canadian Users

    interference will not occur in a particular installation. If this equipment does cause interference to radio and television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: ■...

  • Page 41

    If service is needed, Epson will, at its option, exchange or repair the printer without charge for parts or labor. If Epson authorizes an exchange for the defective unit, Epson will ship a replacement printer to you, freight prepaid, so long as you use an address in the United States, Canada, or Puerto Rico.

  • Page 42: Copyright Notice

    (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation’s operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original EPSON Products or Epson Approved Products by Seiko Epson Corporation.

  • Page 43: Responsible Use Of Copyrighted Materials

    Responsible Use of Copyrighted Materials Epson encourages each user to be responsible and respectful of the copyright laws when using any EPSON product. While some countries’ laws permit limited copying or reuse of copyrighted material in certain circumstances, those circumstances may not be as broad as some people assume.

  • Page 44

    CPD-37341 Printed in XXXXXX...

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  • LILIANA MUÑOZ May 15, 2014 08:53:
  • Bill Saikal Jan 02, 2013 04:00:
    I have a brand new wf 2540 I can send faxes but can not receive them Help !