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Panasonic UF-6950 - Panafax - Multifunction Network Manual

Operating instructions for internet fax/email and network scan functions
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Before operating this machine, please carefully read this manual,
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Operating Instructions

(For Internet Fax/Email and

Network Scan Functions)

Facsimile
UF-7950
Model No.
UF-6950
English

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Summary of Contents for Panasonic UF-6950 - Panafax - Multifunction

  • Page 1: Operating Instructions

    Operating Instructions (For Internet Fax/Email and Network Scan Functions) Facsimile UF-7950 Model No. UF-6950 Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. English...

  • Page 2: Getting To Know Your Machine

    Getting To Know Your Machine Internet Fax/Email/Network Scan Features Internet Fax Internet Fax Internet Fax Transmission Internet Internet Fax Transmission Internet Fax Network Email Scan Transmission Email Transmission Internet Fax Transmission "Machine" to "Machine" Email Transmission "Machine" to "PC" Network Scan "Machine"...

  • Page 3: Operating Instructions Outline

    Operating Instructions Outline Internet Fax/Email/Network Scan Features, Operating Instructions Outline, Quick Operation Chart, etc. Getting To Know Your Machine (See pages 2-16) Pre-Installation Information/Features, etc. Internet Fax/Email (See pages 18-49) Features Internet Communication Features, etc. Advanced Internet (See pages 50-71) Fax Features Programming Auto Dialer, Fax Parameter, etc.

  • Page 4: Symbols/Icons

    Getting To Know Your Machine Symbols/Icons Instructions manual The following Symbols/Icons are used throughout this Operating Place original(s) on the ADF Getting to know your machine Before starting Press any Key on the Control Panel Internet Fax/Email Features Press Key Network scan Features Input numbers When setting the machine...

  • Page 5: Table Of Contents

    Getting To Know Your Machine Table of Contents Getting To Know Your Machine Internet Fax/Email/Network Scan Features ........Operating Instructions Outline ............Symbols/Icons..................Operation Chart................... Sending Documents via LAN ............To Stop the Transmission .............. Document Scanning via LAN ............Mode Setting ..................
  • Page 6 Getting To Know Your Machine Table of Contents Internet Fax/Email Features Receiving Documents................ General Description ............... Internet Fax Received on a PC............Receiving Email from a POP Server..........Setting the POP Parameters ............Unattended Email Reception from the POP Server....... Manual Email Retrieval from the POP Server .......
  • Page 7 Setting Your Machine Fax Parameters ................... General Description ............... Setting the Fax Parameters ............Programming or Retrieving Parameters via Email ......General Description ............... Using Email to Program or Retrieve Parameters ......Using a PC to Input the Internet Parameters Remotely ....To Retrieve Each Parameters............

  • Page 8: Operation Chart

    (When Fax Parameter No. 119 is set to “2:Quick Name Search”, see page 86.) SALES 3 5551234 SALES 2 5551234 SALES abc@panasonic.com Enter the first letter of the name you (See Note 5) wish to search repeatedly until it is shown on the LCD display. Ex: "S"...
  • Page 9 Transmission settings Select the desired Adjust the Contrast of the Quick Name Search Email Addressing) Transmission setting. scanned image data by (See the column on pressing cursor keys ( the right) One-Touch/ABBR. Email Addressing Lighter Normal Darker and/or CONTRAST Manual Email Addressing and/or (See Note 4) Directory Search Email Addressing...

  • Page 10: To Stop The Transmission

    • If Fax Parameter No. 31 (Incomplete File Save) is "Valid". (See page 85) Document Scanning via LAN When the Panasonic Document Management System (Panasonic-DMS) is installed, and configured on your PC, document(s) can be scanned from your machine to the PC.
  • Page 11 Stop the transmission. PRINT COMM. JOURNAL? 1:YES 2:NO Print Communication Journal (COMM.JOURNAL) Dialing (PC’s IP Address) Ex: Directory Search Addressing UF-7950 DIRECTORY START SEARCH Enter the first letter(s) of a name you wish to search. Ex: "SA" NOTE: For Quick Name ENTER LETTER(S) Addressing, One-Touch/ ABBR.

  • Page 12: Mode Setting

    Getting To Know Your Machine Mode Setting Using the Functions The following functions can be started by pressing first and then entering the function number, or by FUNCTION pressing scroll key repeatedly until the desired function appears on the LCD display. Deferred Communication 1 = Deferred Transmission 2 = Deferred Polling...
  • Page 13 Set Mode 1 = User Parameters Date & Time Logo Character ID ID Number (Fax Telephone Number) Time Zone (Internet Parameters) 2 = (Address Book) (See page 72) One-Touch/Abbreviated Numbers 3 = Program Keys 4 = Fax Parameters 8 = Maintenance = Toner Order Form / Toner Replacement / LCD Brightness Select Mode (see Note 2) 1 = Communication Journal = OFF/ON/INC...

  • Page 14: Control Panel

    Getting To Know Your Machine Control Panel 12 13 UF-7950 Icon Contents Icon Contents PRINT Key SCAN/FILE Key Used for Printer function. Used for Network Scanner Function. EMAIL Key ENERGY SAVER Key Used to select the Internet Fax/Email Used to switch the machine into energy mode.
  • Page 15 Icon Contents Icon Contents REDIAL/PAUSE Key ABBR DIAL Key Used to enter a pause when Used to start Abbreviated Dialing. programming, or dialing a telephone number, or to redial the last dialed number. STOP Key COPY Key Press this button when you want to Used for Copy function.

  • Page 16: Connecting The Cable

    Getting To Know Your Machine Connecting the Cable ACTIVITY Lamp Blinks when there is data traffic on the LAN. LAN Connection Jack (10BASE-T/100BASE-TX) LAN Cable LINK Lamp (10BASE-T/100BASE-TX Cable) Illuminates when connected Insert the plug until a click is heard. to the LAN.
  • Page 17 memo Getting To Know Your Machine...

  • Page 18: Internet Fax/Email Features

    Internet Fax/Email Features Pre-Installation Information/Features Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions. Your machine is able to perform the following when connected to a 10BASE-T/100BASE-TX Ethernet LAN (local area network): •...
  • Page 19 Name within your company domain. This unique Host Name must be registered within your network’s DNS (Domain Name System) Server. Example: Internet_Fax@fax01.panasonic.com 2. Automatically refers to immediate SMTP transfer or immediate POP3 retrieval. Manually refers to manual retrieval of mail when configured as a POP3 Client.

  • Page 20: Setup (Smtp Mail Server/Pop3 Client)

    Host Name within your company domain. This unique Host Name must be registered within your network’s DNS (Domain Name System) Server. Example: Internet_Fax@fax01.panasonic.com 2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name.
  • Page 21 SMTP01.panasonic.com (SMTP Mail Server) Gateway (Router) POP02.panasonic.com SMTP POP3 (POP Server) popuser001@panasonic.com NOTE 3. The email address format can be the same as your regular email address. If your email address is popuser001@panasonic.com, your machine's email address can be Internet_Fax@panasonic.com.
  • Page 22 Internet Fax/Email Features Setup (SMTP Mail Server/POP3 Client) For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN. Important: Make a copy of this page and ask the Network Administrator to complete the required information. User Information Company Name Address...
  • Page 23 Explanation of Contents MAC Address : MAC Address from the 3rd page of the Fax Parameter List printout (press FUNCTION (1) IP Address : The Internet Protocol (IP) address assigned to your machine. (2) Subnet Mask : The Subnet Mask number. (3) Default Gateway IP Address : The Default Gateway's IP Address.

  • Page 24: Internet Communication

    Internet Fax/Email Features Internet Communication Transmission/Reception Your machine allows you to transmit documents over the Internet to another Internet Fax or a PC. The document is first scanned and converted into a TIFF-F or PDF* file, and then transmitted to the remote location as an attachment file to an email using MIME encoding.

  • Page 25: Direct Ifax Xmt

    Direct IFAX XMT Direct IFAX XMT uses Simple Mail Transfer Protocol (SMTP) to transfer mail reliably and efficiently. An important feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP Server. Direct IFAX XMT allows you to transmit documents to another Internet Fax directly without using an SMTP Server.

  • Page 26: Important Information

    Internet Fax/Email Features Important Information General Description Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Switched Telephone Network (PSTN) are as follows. Differences Between Internet Fax and Regular Fax A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax.

  • Page 27: Internet Mail Reception

    An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the following URL address: http://panasonic.co.jp/pcc/en/ Note: If the document(s) being sent in the PDF format, the following message is shown instead.

  • Page 28: Setting The Internet Parameters

    Internet Fax/Email Features Setting the Internet Parameters Basic Parameters Following Six (6) Basic Parameters must be pre-programmed into the machine. • TCP/IP Address of your machine • TCP/IP Subnet Mask of your machine • TCP/IP Address of the Default Gateway •...
  • Page 29 Parameter Comments LDAP Server IP IP Address of the LDAP Server. (Available when DNS setting is "Invalid" on the Fax Parameter No. 161.) (Available for some countries only.) LDAP Login Name Login Name assigned to your machine. (Up to 40 characters, Ex: username) (Available for some countries only.) LDAP Password Password assigned to your machine.

  • Page 30: Network Settings

    Internet Fax/Email Features Setting the Internet Parameters Network Settings When the Fax Parameter No. 169 "DHCP CLIENT" is set to "Invalid", the Key Operator must administer the following Network settings manually. Enter these required Network setting: "IP ADDRESS", "SUBNET MSK" and "DEF. FUNCTION GATEWAY IP ADDR", in the same manner as shown in the following example.
  • Page 31 SET MODE (1-8) DATE & TIME ∨ ∧ 09-10-2006 12:00 ENTER NO. OR Press to scroll the display to the desired User (Internet) Parameter, select "IP ADDRESS". SUBNET MASK DEF. GATEWAY IP ADDR Input Subnet Mask same Input Gateway Address same procedure as Step 4.

  • Page 32: Sending Documents

    . The machine will complete the email address with the Default Domain preprogrammed in the User (Internet) Parameters. (i.e. will add "@panasonic.com" to the email address) Ex: abc Using the Selectable Domain List If you want to send to a different Domain, enter...
  • Page 33 UF-7950 Full Email Address Using Default Domain (See note 4) Using the Selectable Domain (See page 29) You can send the same document(s) to multiple stations. Multiple stations can be selected by any combination of the Steps 3 and 4a, 4b or 4c, and then press START START...

  • Page 34: Quick Name Search/One-Touch/Abbreviated And Directory Search Email Addressing

    Upper Limit Guide (B) ADF Tray Original Guides Quick Name Search Email Addressing (see Note 3) (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.) SALES 3 sales@panasonic.co SALES 2 sales@panasonic.co SALES sales@panasonic.co (See Note 8) Enter the first letter of the name you wish to search until it is shown on the LCD display.
  • Page 35 Then starts sending the document(s). To Use One-Touch If two stations are registered Lower Indicator turns OFF. onto same One-Touch Key. <13 > SALES 01 sales@panasonic.co UF-7950 Lower Indicator is lit. <13 > SALES 02 pana@panasonic.com Lower Indicator 4. If the transmission cannot be completed for any reason, the email may return undelivered;...

  • Page 36: Entering The Email Header

    Internet Fax/Email Features Sending Documents Entering the Email Header Email Address You can enter the Email Address for CC (Carbon Copy) and BCC (Blind Carbon Copy). UF-7950 If you would like to enter CC and/or BCC, change Fax Parameter No. 168 (CC/BCC STATION) to "Valid".
  • Page 37 nn STN(S) ARE SET UF-7950 ADD MORE OR START To enter CC station Confirm the destinations Enter Email station(s) and then press • Quick Name Search Email Addressing • One-Touch/ABBR. Email Addressing • Manual Email Addressing • Directory Search Email Addressing (For details, see pages 32 to 35) ENTER BCC STATION(S) THEN PRESS START...

  • Page 38: Duplex Sending

    Internet Fax/Email Features Sending Documents Duplex Sending 2-Sided originals can be sent as page orders. <Original> <Received> Selecting the desired Transmission setting. UF-7950 (See page 9) Your machine can temporarily change the File Type and File Name by using FUNCTION DUPLEX (XMT File Type and Name).
  • Page 39 UF-7950 UF-7950 START Press to select Enter station(s). the binding position. (See pages 32-35) (Select within 10 sec.) NOTE: PRESS START TO If the page count for the Back side does not match the page count for the CONTINUE Front side (i.e. when 2-Sided original(s) are double-fed), "SIDE 1&2 PAGE COUNTS DO NOT MATCH!"...

  • Page 40: Returned Email

    Internet Fax/Email Features Sending Documents Returned Email When using the Internet communication mode, a failure report will be printed automatically for each transaction if the email is returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the mail server and a portion of the first page’s image for that particular transaction.
  • Page 41 memo...

  • Page 42: Receiving Documents

    Internet Fax/Email Features Receiving Documents General Description Your machine offers you a choice to receive Fax documents unattended (by default) or manually over regular telephone lines. Your machine also offers the same choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server.
  • Page 43 • You can download the TIFF-F Image Viewer into your PC from the following URL address: http://panasonic.co.jp/pcc/en/ • License agreement of Panasonic’s TIFF-F Image Viewer application. You must carefully read the license agreement before installing the TIFF-F Image Viewer application on your PC. If you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.

  • Page 44: Receiving Email From A Pop Server

    Internet Fax/Email Features Receiving Documents Receiving Email from a POP Server Your machine offers a choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server. Setting the POP Parameters Set the parameters pertinent to the POP Server (Fax Parameters No.
  • Page 45 146 POP TIMER 147 AUTO POP RCV 3 min. (0-60) 2:VALID Enter the desired download Select the desired Setting interval (0-60). and press STOP To return to standby.

  • Page 46: Unattended Email Reception From The Pop Server

    Internet Fax/Email Features Receiving Documents Unattended Email Reception from the POP Server When the Fax Parameter No. 146 (POP TIMER) is set to a value between 1 and 60 minutes, and Fax Parameter No. 147 (AUTO POP RCV) is set to 1 NEW MAIL(S) "Valid", the machine will query the POP Server at the specified interval for new email.
  • Page 47 MMM-dd-yyyy 17:15 < NEW MAIL(S)> When the Fax Parameter No. 147 (AUTO POP RCV) is set to "Invalid", the machine will query the POP Server for new email at the interval specified by Fax Parameter No. 146. If new email has arrived at POP Server, the machine will not retrieve it, but displays the number of emails on the POP Server and sounds a beep (Piii-Piii-Piii-Piii).

  • Page 48: Program Keys

    Internet Fax/Email Features Program Keys Setting the POP Access Key This function allows others to share your machine to retrieve their PROGRAM (1-5) emails from the POP ∨ ∧ ENTER NO. OR Server by pre- programming their POP User Names and POP FUNCTION Passwords into the Program Keys.
  • Page 49 POP USER NAME POP PASSWORD PROGRAM NAME ENTER NAME UF-7950 UF-7950 UF-7950 Ex: "PANA" (Up to 15 characters) Ex: "kate" (Up to 40 characters) Ex: "PANA" (Up to 10 characters) If the POP Password is not If the POP Server is received If the POP Server has not entered in the program key, new email(s), the machine...

  • Page 50: Advanced Internet Fax Features

    Advanced Internet Fax Features Internet Communication Features Inbound Routing Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to email address(es) or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line.

  • Page 51: Dynamic Host Configuration Protocol (Dhcp)

    Dynamic Host Configuration Protocol (DHCP) DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an Internet Fax can automatically acquire a unique IP address each time, and it connects to a network making IP address management an easier task for network administrators.

  • Page 52: Relayed Transmission

    The second part requires you to install the software on your PC. (See the web site for details about the printer driver installation and operation.) You can download the Panasonic’s printer driver from the following URL address: http://panasonic.co.jp/pcc/en/...
  • Page 53 memo...

  • Page 54: Sender Selection

    "From" field of the mail message, shown on the "From" field of the then press email, then press Ex: abc@panasonic.com Ex: PANASONIC SALES Sending Documents with Sender Selection UF-7950 UF-7950 Enter an email address. NOTE 1.
  • Page 55 (01 to 24, 2-digit). ENTER USER NAME To record another User Name, repeats from Steps 5 to 6. To return to standby, press STOP SELECT SENDER(00-24) 12 PANASONIC SALES ∨ ∧ ENTER NO. OR abc@panasonic.com START START Sender Selection No.

  • Page 56: Inbound Routing

    (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.) ADDRESS BOOK (1-3) ∨ ∧ ENTER NO. OR FUNCTION ENTER NAME ROUTING: SUB-ADDRESS abc@panasonic.com UF-7950 Enter the station name (up to 15 Enter the sub-address characters), then press (up to 20 digits). Ex: SALES DEPT...
  • Page 57 ADD STATION UF-7950 ENTER EMAIL ADDRESS UF-7950 Enter an email address (up to 60 characters), then press Ex: abc@panasonic.com ROUTING: TSI ADD STATION ENTER TEL. NO. To return to standby, press STOP Enter the Numeric ID (TSI) (up to 20 digits).

  • Page 58: Fax Forward

    Advanced Internet Fax Features Fax Forward Setting Fax Forward This feature allows all incoming faxes or emails to be forwarded to the station registered in the Address Book or One-Touch/Abbreviated Email Addressing. Once the faxes or emails are First register the destination received in the memory, the machine will forward telephone number or email the received document(s) to the fax telephone...
  • Page 59 54 FAX FORWARD FAX PARAMETER(1-182) 1:INVALID NO.= MMM-dd-yyyy 15:00 < FAX FORWARD > STOP NOTE 3. It is not possible to receive a document if the memory of your machine overflows or is about 95% used. Relayed Transmission...

  • Page 60: Relayed Transmission

    Advanced Internet Fax Features Relayed Transmission General Description The Internet Relayed Transmission feature can save your time and transmission costs if you need to send the same documents to multiple G3 fax machines. This is especially true if the transmissions are long distance. You can send documents to any G3 fax machines by using the Internet via a LAN from your machine to another Relay Station.

  • Page 61: Relay Network

    With this sample network using two Relay Stations, you can send a document with one operation to any combination of stations in the network via the London Relay Station and/or Singapore Relay Station. New York London Email Address: ifax@newyork.panasonic.com Email Address: ifax@london.panasonic.co.uk Host Name: newyork Host Name: london...
  • Page 62 Table 1, 2 and 3 are sample settings for the Sample Network shown in Figure 1. Table 1: Sample Parameter and Auto Dialer Dialing Number Table for New York (Originating Station) Telephone Number : 212 111 1234 Email Address (SMTP) : ifax@newyork.panasonic.com Host Name : newyork Relay XMT Password : usa-rly...

  • Page 63: Setting Up Your Machine As An Internet Relay Station

    (03): panasonic.com In the example above, the Relayed XMT Request will be accepted only from the email addresses that include the Domain Name of panasonic.co.jp, abc.ifax.com or panasonic.com. NOTE 3. This should be different that your machine's Email Address used to receive regular email or Internet Fax as your machine's Email Address is always included in the header of all email messages sent.

  • Page 64: Programming The End Receiving Station Into Your Auto Dialer

    Advanced Internet Fax Features Relayed Transmission Programming the End Receiving Station into your Auto Dialer If the Fax Parameter No. 140 (LAN Relay XMT Request) is set to "Valid", you can ADDRESS BOOK (1-3) enter the Relay Address by ∨ ∧ ENTER NO.
  • Page 65 ADD STATION ENTER TEL. NO. Ex: 3961111234 Enter the telephone number (up to 36 digits). If the Relay and the End Receiving Stations are both in the same area, omit the Country Code and the Area Code from the End Receiving Station.

  • Page 66: Sending Via An Internet Relay

    Ex: End Receiving Station : 4681111234 (Telephone number) [see Note 2] Relay Station : uk-rly@london.panasonic.co.uk After the Relay Station completes its transmission to the End Receiving Station(s), your machine receives a COMM. Journal from the Relay Station. This Journal confirms whether the Internet Relayed Transmission is successful.
  • Page 67 Ex: End Receiving Station : 4681111234 4681111234 (Telephone number) [see Note 2] Relay Station : uk-rly@london.panasonic.co.uk After the Relay Station completes its transmission to the End Receiving START Station(s), your machine receives a COMM. Journal from the Relay Station. This Journal confirms whether the Internet Relayed Transmission is successful.

  • Page 68: Sending Document(S) From A Pc To A G3 Fax Machine

    The Internet Relay Station (your machine) must be properly setup with all the required parameters. To send a Relayed Transmission from your PC using your email application, follow the example below. In the "To:" box of your email application, type the following: sg-rly#81331111234@singapore.panasonic.co.sg sg-rly#*001@singapore.panasonic.co.sg • Relay XMT Password: sg-rly •...
  • Page 69 Internet Fax Mailer, allows you to create TIFF files automatically by pressing one button form the TIFF Converter for the Internet Fax. You can download the Panasonic's TIFF Converter, Internet Fax Mailer software and their respective User's Guides from any of the following URL address: http://panasonic.co.jp/pcc/en/...

  • Page 70: Printouts And Reports

    DURATION ABBR NO. R-OK 4681111234 001/001 00:00:15 - PANASONIC - ***** UF-xxxx ************************ - HEAD OFFICE - ****** - 201 555 1212 - ******* Explanation of Contents (1) Indication of communication mode (2) Start time of communication (3) End time of communication...
  • Page 71 Sample Relayed Transmission Notification Email to a Manager Explanation of Contents Email address of the sender's Internet Fax (Your machine) or PC End Receiving Station's G3 fax telephone number(s)

  • Page 72: Setting Your Machine

    When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86. ADDRESS BOOK (1-3) ENTER NO. OR ∨ ∧ FUNCTION ADD STATION ENTER NAME sales@panasonic.co sales@panasonic.co UF-7950 Enter the station. (Up to 15 characters) Ex: "SALES" NOTE 1.
  • Page 73 ENTER TEL. NO. PRESS SET TO SELECT ENTER EMAIL ADDRESS UF-7950 UF-7950 Enter the email address. (Up to 60 characters) SALES ADD STATION sales@panasonic.co ENTER TEL. NO. To record another number, repeat Steps 4 to 8. To return to standby, press STOP...

  • Page 74: Programming One-Touch Key

    UF-7950 Enter the email address (up to 60 characters). Ex: SALES Ex: sales@panasonic.com Enter Station Name using the QWERTY Keyboard (up to 15 characters). Programming Abbreviated Dialing Number When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.
  • Page 75 PRESS ONE-TOUCH UF-7950 Select One-Touch. ONE-TOUCH< > PRESS ONE-TOUCH To record another number, repeat Steps 3 to 7. To return to standby, press STOP [022] UF-7950 ENTER EMAIL ADDRESS UF-7950 Enter the email address (up to 60 characters). Ex: sales@panasonic.com...

  • Page 76: Printing Out Directory Sheet

    Setting Your Machine Programming Auto Dialer Printing Out Directory Sheet After programming the One-Touch Email Address(es), you can print the Directory Sheet which includes each station’s name. This sheet is available when the Fax Parameter No.119 is set to "1:One-Touch". (See page 86) * PRINTING * DIRECTORY SHEET Your machine prints the...
  • Page 77 Directory Sheet Sample Cut the Directory Sheet along the dashed lines and insert into the Directory Holder. Note: It may be necessary to trim the edges a bit further for the sheet to fit into the holder better. Explanation of Contents : Telephone Number is programmed : Email Address is programmed : Group Dial is programmed...

  • Page 78: Changing Or Erasing The Settings Of The One-Touch/Abbreviated Dialing Numbers

    ABBR [ ] 2:ABBR NO. ENTER ABBR NO. UF-7950 FUNCTION (001-200) 0 2 2 To change [022] SALES DEPT abc@panasonic.com UF-7950 CLEAR Press , then enter a new email CLEAR address using the QWERTY Keyboard. (Up to 60 characters) Ex: aaa@panafax.com...
  • Page 79 To change To erase [022] SALES DEPT [022] PANAFAX aaa@panafax.com aaa@panafax.com UF-7950 CLEAR Press , then enter the station CLEAR name using the QWERTY Keyboard (up to 15 characters). Ex: PANAFAX [022] SALES DEPT ABBR [ ] ENTER EMAIL ADDRESS ENTER ABBR No.

  • Page 80: Changing Or Erasing The Settings Of The Address Book

    Setting Your Machine Programming Auto Dialer Changing or Erasing the settings of the Address Book (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.) To change ADDRESS BOOK (1-3) 2:MODIFY STATION? ENTER NO. OR ∨ ∧ PRESS SET TO SELECT FUNCTION : To change station.
  • Page 81 Enter a letter(s) of a name you wish to search. Select a station and Press , then enter a new email CLEAR Ex: PANA press address then press PANASONIC MODIFY STATION ed@panasonic.com ENTER LETTER(S) UF-7950 STOP CLEAR To return to standby. Press...

  • Page 82: Fax Parameters

    Setting Your Machine Fax Parameters General Description Your machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily changed by simple key operation just before a transmission is made.
  • Page 83 04 STAMP(HOME) 04 STAMP(HOME) 1:OFF 2:ON Change setting. for "ON" To set another parameter, press CLEAR to return to Step 2, or press STOP return to standby. NOTE 3. Fax Parameter setting mode is accessible only when the machine is in standby.
  • Page 84 Setting Your Machine Fax Parameters Fax Parameter Table Setting Parameter Setting Comments Number CONTRAST Lightest Setting the home position for the CONTRAST. (HOME) Lighter Normal Darker Darkest RESOLUTION Standard Setting the home position for the RESOLUTION. (HOME) Fine S-Fine 600 dpi Halftone (Fine) Halftone...
  • Page 85 Selecting the access method (Prefix or Suffix) to dial a number with PIN Code. Suffix Prefix DIAGNOSTIC (----) Setting the password for Remote Diagnostic Mode. Please PASSWORD ask your Panasonic Authorized Dealer for details. SUB ADDRESS (----) Setting a 20-digit password for secured sub-address PASSWORD communication. FAX FORWARD Invalid Selecting whether the machine performs Fax Forwarding to the specified destination.
  • Page 86 Setting Your Machine Fax Parameters Setting Parameter Setting Comments Number COVER SHEET Setting the home position of the Cover Sheet parameter in the Select Mode. LANGUAGE A-ENGLISH Selects the default message language for the display. C-FRENCH SPANISH DEPARTMENT CODE Invalid Selecting whether the machine performs the Department Code operation.
  • Page 87 Selecting whether to delete the email that includes an EMAIL incompatible file attachment from the POP Server. Valid IFAX RETURN RECEIPT Invalid Selecting whether to send a return receipt when receiving from another Panasonic Internet Fax. Valid Continued on the next page...
  • Page 88 Setting Your Machine Fax Parameters Setting Parameter Setting Comments Number EMAIL HEADER Selecting the header information to print when an email is FORMAT received. (Normally used for Troubleshooting. It shows the Subject/ path of the email transmission before arriving at your From/To machine.) SUB-ADDRESS...
  • Page 89 Setting Parameter Setting Comments Number SMTP Invalid If you transmit to the SMTP Server, user name and AUTHENTICATION password are used for authentication. Selecting "Valid" Valid (See page 89, Note 3) allows you to set up the user name, and password. POP BEFORE SMTP Invalid If you transmit to the SMTP Server, POP user name, and...

  • Page 90: Programming Or Retrieving Parameters Via Email

    Setting Your Machine Programming or Retrieving Parameters via Email General Description Command + Password parameters abbr Internet Fax Email Internet Internet Parameter Auto Dialer Transaction Journal Edit Back up Command + Password parameters abbr Internet Fax Email Internet Using Email to Program or Retrieve Parameters This feature is a powerful tool, which provides a convenient, and easy way of retrieving or programming Internet Parameters, Auto Dialer Dialing Numbers, Program keys, and Journal retrieval from your PC by sending a text email message to your machine.

  • Page 91: Using A Pc To Input The Internet Parameters Remotely

    Using a PC to Input the Internet Parameters Remotely This feature provides a convenient and an easy way to input the Internet Parameters right from your PC by sending a text email message to your machine. The following parameters can be input remotely via a PC. The other parameters must be entered from the machine in the User Parameters (see page 28).

  • Page 92: To Retrieve Each Parameters

    Setting Your Machine Programming or Retrieving Parameters via Email To Retrieve Each Parameters To retrieve the existing parameters, send a plain text email to your machine's email address with the following command in the "Subject" line: • #get parameters(password)# To retrieve the Internet Parameters •...

  • Page 93: To Edit The Retrieved Or Backup Internet Parameters/Auto Dialer File

    To Edit the Retrieved or Backup Internet Parameters/Auto Dialer File After receiving your machine’s email with the Internet Parameters and/or Auto Dialer, store the email file as text (.txt) on your PC for backup purposes. To change or update the Internet Parameters and/or Auto Dialer, type the following command in the "Subject" line of your email, and follow the steps below: •...

  • Page 94: To Edit The Retrieved Or Backup Internet Parameters File

    Setting Your Machine To Edit the Retrieved or Backup Internet Parameters File Your Machine’s Internet Parameters Email Sample IFAX From: "Your Machine" <ifax2@panasonic.com> Subject: Your Machine's SYSTEM PARAMETER List user1@panasonic.com [Delete this header before sending the email.] #--------------------------------------------- # Your Machine's SYSTEM PARAMETER List...
  • Page 95 @sender to @end Defines the Sender information to be set in section (2) between @sender to @end block. Edit, Delete or Register up to 24 User Names and their Email Addresses for the Sender Selection feature (see page 54). Separate each data field with a semicolon (;). (If the remaining fields are to remain blank, insert a semicolon (;) for each blank field.) The data string for each Sender Selection should be defined within a single line.

  • Page 96: To Edit The Retrieved Or Backup Auto Dialer Data File

    Setting Your Machine To Edit the Retrieved or Backup Auto Dialer Data File Your Machine’s Address Book (Auto Dialer) Email Sample IFAX From: "Your Machine" <ifax2@panasonic.com> Subject: Your Machine's SYSTEM PARAMETER List user1@panasonic.com [Delete this header before sending the email.] #--------------------------------------------- # Your Machine's ONE-TOUCH/ABBR.
  • Page 97 @begin to @end block Defines the Auto Dialer to be set in section (2) between @begin to @end block. Edit, Delete or Register the information. Separate each data field with a semicolon (;). (If the remaining fields are to remain blank, insert a semi-colon (;) for each blank field) The data string for each station should be defined within a single line.

  • Page 98: Deleting The Entire Auto Dialer

    Setting Your Machine To Edit the Retrieved or Backup Auto Dialer Data File Deleting the Entire Auto Dialer If you wish to delete the entire Auto Dialer data in your machine, type the following command in the body of the email message: @command delete...
  • Page 99 memo...

  • Page 100: Network Scanner

    Network Scanner Document Scanning Document Scanning via LAN When the Panasonic Document Management System (Panasonic-DMS) is installed, and configured on your PC, document(s) can be scanned from your UF-7950 machine to the PC. Direct Connection (with Crossover Cable, see page 110) Document Scanning directly from your machine to your PC using Windows "My...
  • Page 101 Quick Name Search Addressing (See Note 1) (When Fax Parameter No.119 is set to "2:Quick Name Search", see page 86.) UF-7950 SALES 3 SALES 2 10.74.252.66 SALES 10.74.252.66 START 10.74.252.66 Enter the first letter of the name you wish to search (See Note 3) The document(s) is stored into repeatedly until it is shown on...

  • Page 102: Auto Dialer

    Network Scanner Auto Dialer Adding your PC's IP Address If the Scanner Configuration is not set with the Panasonic Communications Utility of Panasonic-DMS software (refer to Panasonic-DMS CD), input your PC’s IP Addresses using the machine’s Keypad. UF-7950 FUNCTION DESTINATION : PC...
  • Page 103 4a-1 For QUICK NAME SEARCH ↑ IP ADDRESS <01 > (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.) ADDRESS BOOK (1-3) ENTER NO. OR ∨ ∧ 0-9, * ex. 10.74.252.66 1 0 * 7 4 * 2 5 2 * 6 6 4b-1 For ONE-TOUCH...

  • Page 104: Editing/Erasing Your Pc's Ip Address

    Network Scanner Auto Dialer Editing/Erasing your PC's IP Address If you have to change or erase any of the Address Book stations, follow the steps below. For ONE-TOUCH/ABBR. NO. (When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.) For Editing Select a station.
  • Page 105 DESTINATION : PC PORT NUMBER UF-7950 1:PC 2:FTP Enter a new Station. STATION NAME <13 ↑ > SALES 01 (Max. 40 characters) FTP: Consult with your network administrator. ↑ IP ADDRESS <13 > Same steps as (For Editing) above. SALES 01 SALES 01 10.74.252.xxx DELETE 1:YES 2:NO...

  • Page 106: Function

    Network Scanner Function Setting the Scan Parameters SET MODE (1-2) FUNCTION (1-2) UF-7950 ENTER NO. OR ∨ ∧ ENTER NO. OR ∨ ∧ FUNCTION Select the desired Function Parameter, and then select a setting and press 5b-1 5b-2 When select the Key Select the desired Scan Parameter then select a setting, Operator Mode: and press...

  • Page 107: Scanner Settings (Scan Parameters) (For Key Operators)

    SCAN PARAM. (0-9) ENTER NO. OR ∧ ∨ 5b-1 (1 digit) STOP (2 times) To return to standby. Scanner Settings (Scan Parameters) (For key Operators) Modes Function Initial Setting ABBR GROUP ID Selects the ABBR. Group ID settings. 0-99...

  • Page 108: Select Mode

    Network Scanner Function Select Mode You can temporarily add the file name, or select the compression format when scanning document(s). The parameters are returned to the preset position when the scanning is finished. To change the default settings, set the Scan Parameter No. 2 (Compression Mode), and No.
  • Page 109 2:SELECT MODE ? SELECT MODE (1-2) ENTER NO. OR ∨ ∧ PRESS SET TO SELECT : Scan File Name : Compression (When Custom is Selected) SCAN FILE NAME ENTER NAME UF-7950 To correct a mistake, use to move the cursor to the right side of the incorrect character, press then reenter the new character.

  • Page 110: Direct Connection (With Crossover Cable)

    Network Scanner Direct Connection (with Crossover Cable) Direct Connection (with Crossover Cable) Turn OFF the Power Switch Connect a Crossover LAN Cable between your machine, and the PC. (Machine and PC). To PC Machine LAN Cable (Crossover) LAN Cable (Crossover) (Back Side of Machine) NOTE: Do not use Standard LAN Cable.
  • Page 111 Input the Network Address Turn ON the Power Switch (Machine and your PC). (Machine and PC). IP and Subnet Mask IP: 192.168.0.1 (Machine) 192.168.0.2 (your PC) Subnet Mask: 255.255.255.0 (Machine and your PC) How to input the network address: For your Machine : See page 30 For your PC : See below For more detailed information, refer to Windows OS operating instructions manual.

  • Page 112: Problem Solving

    Problem Solving Troubleshooting If You Have Any of These Problems Mode Symptom Possible Cause / Action Page During Transmission Document doesn't feed/multiple 1. Check that your document is free of feed staples and paper clips, and that it is not greasy or torn.

  • Page 113: Information Code

    Information Code When an anomaly occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Info. Meaning Possible Action Page Code Document is misfeeding. 1. Reload the document properly. 2.
  • Page 114 Problem Solving Information Code Info. Meaning Possible Action Page Code 540/541/ Communication error occurred while transmitting. 1. Reload the document, and send again. 542/543 2. Check with the other party. Telephone line disconnected. Check with the other party. 554/555 Communication error occurred while receiving. Check with the other party.
  • Page 115 1. After identifying the problem, and taking the recommended action, if the information Codes keep reoccuring, or Information Codes that appear on your machine are not listed above, please contact your local Panasonic Authorized Dealer. For mechanical failures, see the Troubleshooting section in the Operating Instructions (For...

  • Page 116: Error Message

    Problem Solving Error Message Error Message Sent to the Sender Error messages that are emailed from your machine to the original sender during remote programming of the Auto Dialer via email. Error Message Possible Cause / Action 554 Data Transfer Error (broken Header) The header or sub header decoding is being processed while the message finished, try again.

  • Page 117: Internet Fax Return Receipt Error Messages

    Error Message Internet Fax Return Receipt Error Messages Error messages that are printed on the Internet Fax Return Receipt when remote programming of the Auto Dialer via Email fails. Error Message Possible Cause / Action Format Error : <@command block, the The block termination command "@end"...

  • Page 118: Appendix

    Appendix Specifications For Email (Internet Fax) Standard Compliance 10BASE-T Ethernet (IEEE 802.3), 100BASE-TX Fast Ethernet (IEEE802.3u) Connector Interfaces 10/100 BASE-TX port: RJ-45 Compatibility IETF RFC 3965, ITU-T T.37 Communication Protocol TCP/IP, SMTP, POP3, MIME File Format TIFF [IETF RFC 3949 Profile S, F, J] PDF (Transmission only) Email Receiving Width Maximum...

  • Page 119: Glossary

    Appendix Glossary 10BASE-T/100BASE-TX An Ethernet standard for cable. The 10/100 refers to its 10/100 Mbps bandwidth, the base to single channel baseband, and the T to the Twisted pair. The cable uses two pairs of unshielded twisted wires. ADF (Automatic The mechanism that delivers a stack of document pages to the scanner one page at a time.
  • Page 120 Example: Your machine's email address is: Fax@fax01.panasonic.com In the example above "fax01" is the host and "panasonic.com" is the domain. A programmable address of up to 20 digits identifying your machine. Image Memory Capacity This signifies the amount of memory available in your machine capable of storing pages of documents.
  • Page 121 ISP (Internet Service An institution that provides access to the Internet in some form, usually for money. Provider) Journal A report that is printed by your machine listing the last 200 transactions. Key Name An alternate to the station name that can be programmed for each Auto Dialer dialing key. (By default it displays the first 15 characters of the station Name) Keypad A group of numeric keys located on your control panel.
  • Page 122 Appendix Glossary One Touch The ability to store full email addresses into the dialer and then utilizing a single keystroke to speed dial that email address in the future. One Touch Dialing The ability to dial an entire email address by pressing one key. ®...
  • Page 123 Sleep Mode The lowest power state that the machine enters after the specified time without actually turning Off. SMTP (Simple Mail This is the main communication protocol used to send and receive email on the Internet. Transfer Protocol) Station Name Alphanumeric ID which can be programmed for each email address location in the Auto Dialer.

  • Page 124: Index

    Appendix Index Abbreviated Dialing Number ........74 IFax Return Receipt..........87 Auto Dialer .........72–81, 90–98, 104 Inbound Routing ..........50, 56 Incomplete File Save ........... 85 Information Code ........113–115 Internet Communication ........ 24, 50 Connecting the Cable ..........16 Internet Fax Mailer..........69 Contrast ........9, 10, 14, 84, 100 Internet Fax Received on a PC ......
  • Page 125 Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems Incorporated. All other trademarks identified herein are the property of their respective owners. 2006 by Panasonic Communications Co., Ltd. All rights reserved. © Unauthorized copying and distribution is a violation of law.
  • Page 126 DATE OF PURCHASE Notice: California only: This product contains a CR Coin Cell Lithium Battery which contains Perchlorate Material - special handling may apply. www.dtsc.ca.gov/hazardouswaste/perchlorate Panasonic Communications Company of North America One Panasonic Way Secaucus, New Jersey 07094 http://panasonic.co.jp/pcc/en/ T1006-1076 (04)

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