Creating Pdf Files - ScanSoft PDF CONVERTER PROFESSIONAL 3 Quick Reference Manual

Creating PDF Files

ScanSoft PDF Create! 3 lets you convert a wide
range of file types to Portable Document Format
(PDF) files in versions 1.3, 1.4 or 1.5. Files can be
protected by passwords and can include water-
marks. Compression and font settings give you con-
trol over PDF file size and appearance. The program
has the following parts:
Print dialog box addition
The Print dialog box appearing in your print-capa-
ble applications will include the printer driver Scan-
Soft PDF Create!
PDF Create! Assistant
Click this button
Assistant. It lets you compile a list of files to be con-
verted. These files may have been created in differ-
ent applications. Choose to combine the files in the
given order to create a single PDF file or have each
file converted separately. Files can also be overlaid
for the conversion.
ScanSoft PDF Create! Properties
This gives you full control over the conversions. In
the General panel you define page size, orientation,
resolution for the PDF and choose whether or not to
view it after creation. The PDF Settings panel lets
you define the PDF version, control font embed-
ding, set compression types and severity, define
passwords and add watermarks. It gives you choices
for naming the created PDF file(s) and defining
properties such as title, author, subject and key-
words. The created file(s) can also be directed as
attachments to an E-mail message, ready for distri-
bution.
The ScanSoft PDF Create! Properties dialog box
can be accessed from the Print dialog box in your
applications, the PDF Create! Assistant, the PDF
Links dialog box in Microsoft Word, from the PDF
Create! menu in Microsoft Word, Excel and Power-
Point, and from the shortcut menu of any file from
which a PDF can be generated.
PDF Links
This dialog box can be accessed from Microsoft
Word, from a toolbar button or an item in the PDF
Create! menu.
and choose PDF Create!
It lets you define settings that are applicable only
when creating a PDF from a Word document.
Define which paragraph styles in the Word docu-
ment should be converted to bookmarks in the PDF,
which comments should be transferred and how
hyperlinks should appear.
How to Start PDF Creation
When you are satisfied with your settings, you can
start PDF creation as follows:
• Select ScanSoft PDF Create! as the name of
your printer in the Print dialog box of any print-
capable application on your system. Click OK to
have the current document in that application
converted to a PDF file under a name you spe-
cify.
• Click in the Main toolbar of PDF Conver-
ter Professional 3, or select Create PDF from the
File menu. Choose your source for PDF crea-
tion. Multiple files can be selected, even if they
were created in different applications. Choose to
combine the files in the given order to create a
single PDF file or have each file converted sepa-
rately. Files can also be overlaid for the conver-
sion.
• Choose Create PDF or Create and E-mail PDF
or Create/Combine/Overlay PDFs from a short-
cut menu of a file that is a valid source for PDF
creation. In the first cases, the PDF is created
using existing settings. In the last case the selec-
ted file or files are listed in the PDF Create!
Assistant, where more files can be added and
settings made before conversion is started.
• Click the PDF Create! button
soft Word, Excel or PowerPoint toolbar to have
the current document converted to a PDF file
using existing settings. Click the PDF Create
and E-mail button in the same toolbars to addi-
tionally have the PDF attached to a new empty
E-mail message, ready to be sent.
Choose Convert to PDF or Convert to PDF and
E-mail in the PDF Create! menu for the same
functionality.
• Drag-and-drop any file created in a print capable
application onto the PDF Converter Professional
workspace.
in a Micro-