Konica Minolta bizhub C20/C20X Facsimile Manual
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Konica Minolta bizhub C20/C20X Facsimile Manual

Konica Minolta bizhub C20/C20X Facsimile Manual

Bizhub c20 facsimile user guide
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Summary of Contents for Konica Minolta bizhub C20/C20X

  • Page 1 bizhub C20 Facsimile User’s Guide A0FD-9570-00A...

  • Page 2: Thank You

    Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis- tered trademarks of KONICA MINOLTA HOLDINGS, INC. bizhub and PageScope are trademarks or registered trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

  • Page 3: Table Of Contents

    Contents 1 Introduction ....................... 1 Machine Parts 2 Front View 2 Rear View 2 2 Control Panel and Configuration Menu ............3 About the Control Panel 4 Fax Mode Screen 7 Main Screen 7 Entering Fax Mode 10 Symbol list 10 Configuration Menu Overview 11 Utility Menu 21 MACHINE SETTING 21...
  • Page 4 General Procedure for Specifying Settings in Utility Menu 34 Memory Reception 34 Setting Up the Memory RX Mode 35 Turning Off the Memory RX Mode 36 Specifying Forwarding Settings 36 3 Sending Faxes ....................37 Basic Fax Operation 38 Sending a Fax Using the ADF 38 Sending a Fax Using the Original Glass 40 Adjusting the Image Quality 42 Adjusting the Resolution 42...
  • Page 5 Windows XP Home Edition 61 Windows XP Professional/Server 2003 61 Windows 2000 61 Basic PC-FAX Transmissions 62 Uninstalling the FAX Driver (for Windows) 63 Windows Vista/XP/Server 2003 63 Windows 2000 63 5 Receiving Faxes ....................65 Receiving Faxes Automatically 66 Receiving Faxes Manually 66 Forwarding Received Faxes 67 Printing Received Faxes 67...
  • Page 6 GROUP DIAL LIST 87 8 Troubleshooting ..................... 89 Problems When Sending Faxes 90 Problems When Receiving Faxes 91 Other Problems 92 Error Messages on the Message Window 93 9 Appendix ......................95 Technical Specifications 96 Entering Text 97 Key Operation 97 Entering Fax Numbers 97 Entering Names 98 Entering Email Addresses 98...

  • Page 7: Introduction

    Introduction...

  • Page 8: Machine Parts

    Machine Parts The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them. Front View 1–Automatic document feeder (ADF) 1-a–Document guide 1-b–Document feed tray 1-c–Document output tray 1-d–Document stopper 2–Tray 1 (Manual feed tray) 3–Tray 2 4–Control panel...

  • Page 9: Control Panel And Configuration Menu

    Control Panel and Configuration Menu...

  • Page 10: About The Control Panel

    About the Control Panel 12 13 14 15 16 Part Name Description Addressbook Displays the information registered in the favor- ite list, speed dial destinations and group dial destinations. For detail on the favorite list, refer to “Using the Favorite List” on page 44. For detail on the speed dial destinations, refer to “Using the Speed Dial Function”...
  • Page 11 Part Name Description Message window Displays settings, menus, and messages. For details, refer to “Fax Mode Screen” on page +/, keys Moves up and down through menus, options, or choices. For details, refer to “Specifying Settings in Utility Menu” on page 34. */) keys Moves left and right through menus, options, or choices.
  • Page 12 Part Name Description Fax key LED Enters Fax mode. Lights up in green to indicate that the machine is in Fax mode. For details, refer to “Fax Mode Screen” on page Scan key LED Enters Scan mode (Scan to E-mail, Scan to FTP, Scan to a shared folder on a computer, Scan to PC, or Scan to USB Memory).

  • Page 13: Fax Mode Screen

    Fax Mode Screen Main Screen Indication Description Time Displays the time currently specified with ADMIN. MANAGEMENT/USER SETTING/DATE&TIME in the UTILITY menu. Available mem- Indicates the percentage of memory available for scanning and fax operations. Fax settings Allows the current settings to be checked and the various settings to be changed.
  • Page 14 Fax settings Press +/, Press +/, Press +/, Indication Description Fax quality Indicates the fax quality that is selected. For details on selecting the fax quality, refer to “FAX TX OPERATION” on page 28 and “Adjusting the Image Quality” on page 42. Fax destination Indicates the specified fax destination.
  • Page 15 Indication Description Select this menu item to specify the time when the TIMER TX fax is to be sent. For details on specifying settings for a timer transmission, refer to “Sending a Fax at a Specified Time (Timer Transmission)” on page Transmission Indicates the fax transmission mode that is mode...

  • Page 16: Entering Fax Mode

    Entering Fax Mode Before using the Fax function, make sure that the Fax key lits green. Other- wise, press it to enter the Fax mode. Pressing the Redial/Pause key or On hook key switches the machine to Fax mode when it is in any mode other than Fax mode. Symbol list Symbol Description...

  • Page 17: Configuration Menu Overview

    Configuration Menu Overview The menu accessible from the control panel is structured as shown below. STD/ QUALITY TEXT (ORIGINAL) DENSITY FAX TO TIMER MEMORY 1-SIDE CANCEL RESERV. UTILITY MACHINE AUTO PANEL SETTING RESET PREHEAT MODE ENERGY SAVE MODE LCD CONTRAST KEY SPEED TIME TO START INTERVAL...
  • Page 18 BUZZER VOLUME INITIAL MODE TONER EMPTY TONER NEAR EMPTY I-UNIT NEAR EMPTY AUTO CONTINUE CALIBRATION PAPER TRAY1 PAPER PLAIN PAPER SETUP THICK PAPER THICK PAPER2 TRANSPARENCY LABELS LETTERHEAD GLOSSY GLOSSY2 ENVELOPE POSTCARD Configuration Menu Overview...
  • Page 19 TRAY2 PAPER ADMIN. ADMINISTRATOR MANAGEMENT REMOTE MONITOR NETWORK TCP/IP SETTING IP ADDR. SETTING DNS AUTO SETTING SPECIFY DHCP BOOTP ARP/PING HTTP FTP SERVER FTP TX BONJOUR DYNAMIC DNS Configuration Menu Overview...
  • Page 20 RAW PORT SNMP WSD PRINT IPSEC IP ADDR. ACCESS PER. FILTER ACCESS REFUSE IPv6 DISABLE/ ENABLE AUTO SETTING LINK LOCAL GLOBAL ADDRESS GATEWAY ADDRESS NETWARE APPLETALK SPEED/DUPLEX IEEE802.1X E-MAIL SMTP SETTING Configuration Menu Overview...
  • Page 21 SENDER NAME E-MAIL ADDRESS DEFAULT SUBJECT SMTP SERVER ADDR. SMTP PORT NO. SMTP TIMEOUT TEXT INSERT POP BEFORE DISABLE/ SMTP ENABLE POP3 SERVER ADDR. POP3 PORT POP3 TIMEOUT POP3 ACCOUNT POP3 PASSWORD SMTP AUTH. DISABLE/ ENABLE SMTP USER NAME SMTP PASSWORD LDAP SETTING DISABLE/ENABLE...
  • Page 22 LDAP SERVER ADDR. LDAP PORT NO. SSL SETTING SEARCH BASE ATTRIBUTE SEARCH METHOD LDAP TIMEOUT MAX.SEARCH RESULTS AUTHENTICATION LDAP ACCOUNT LDAP PASSWORD DOMAIN NAME CAMERA DIRECT USB SETTING COMM. SETTING TONE/PULSE LINE MONITOR PSTN/PBX Configuration Menu Overview...
  • Page 23 USER SETTING PTT SETTING DATE&TIME DATE FORMAT PRESET ZOOM USER FAX NUMBER USER NAME AUTO REDIAL NUMBER OF REDIAL INTERVAL SUPPLIES TRANSFER BELT REPLACE FUSER UNIT TRANSFER ROLLER COPY PAPER SETTING PRIORITY QUALITY PRIORITY DENSITY PRIORITY DENSITY LEVEL AUTO MANUAL OUTPUT PRIORITY Configuration Menu Overview...
  • Page 24 4IN1 COPY ORDER DUPLEX COPY DIAL FAVORITE REGISTER SPEED DIAL GROUP DIAL FAX TX DENSITY LEVEL OPERATION QUALITY PRIORITY DEFAULT TX HEADER FAX RX MEMORY RX OPERATION MODE NO. of RINGS REDUCTION RX RX PRINT RX MODE FORWARD FOOTER SELECT TRAY Configuration Menu Overview...
  • Page 25 REPORTING ACTIVITY REPORT TX RESULT REPORT RX RESULT REPORT SCAN RESOLUTION SETTING IMAGE FORMAT CODING METHOD FILE SIZE QUALITY PRIORITY DENSITY LEVEL DIRECT IMAGE PRINT QUALITY PAPER SIZE N-UP LAYOUT REPORT/ TOTAL STATUS PRINT SUPPLY STATUS TX/RX RESULT REPORT TX RESULT REPORT RX RESULT REPORT...
  • Page 26 ACTIVITY REPORT MEMORY DATA LIST MEMORY IMAGE PRINT FAVORITE LIST SPEED DIAL LIST GROUP DIAL LIST UTILITY MAP PS/PCL MENU CONFIGURATION PAGE PS FONT LIST PCL FONT LIST DIRECTORY LIST Configuration Menu Overview...

  • Page 27: Utility Menu

    Utility Menu The machine settings can be changed according to the desired normal oper- ations. All factory default values are shown in bold. For details on specifying settings on the Utility Menu, refer to “Specify- ing Settings in Utility Menu” on page 34. For details on specifying settings for options in the PAPER SETUP, COPY SETTING, E-MAIL SETTING, SCAN SETTING, DIRECT PRINT menus and for some options in the MACHINE SETTING and USER...
  • Page 28 Settings TONER EMPTY STOP / BW CONTINUE Select whether or not printing, copying and fax- ing stop when the toner has run out. STOP: Printing, copying and faxing stop when the toner has run out. BW CONTINUE: Monochrome printing, monochrome copying and fax reception can continue when one or more color toners run out while black toner still remains.

  • Page 29: Admin. Management

    ADMIN. MANAGEMENT Specify machine administrator settings, such as network settings, by select- ing ADMIN. MANAGEMENT in the UTILITY menu. The ADMIN. MANAGEMENT menu is accessible only by the adminis- trator. To display the settings for this menu, select ADMIN. MANAGEMENT use the keypad to type in the 6-digit administrator access code (default: 000000), and then press the Select key.
  • Page 30 Settings COMM. TONE/ TONE / PULSE Select the dialing system. If this parameter is SETTING PULSE not correctly set to the type of dialing system used, faxes cannot be sent and received. Select the correct setting after checking which type of dialing system is used by your tele- phone line.
  • Page 31 Settings USER PTT SET- ARGENTINA / AUSTRALIA / SETTING TING AUSTRIA / BELGIUM / BRA- ZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLAND / FRANCE / GER- MANY / GREECE / HONG KONG/ HUNGARY / IRELAND / ISRAEL / ITALY / JAPAN / KOREA / MALAYSIA / MEXICO / THE NETHERLANDS / NEW...
  • Page 32 Enter your name. A maximum of 32 characters USER USER can be entered. The specified name is printed SETTING NAME in the header of outgoing faxes. The default setting is blank. Settings 1-10 (Default: Depends on PTT AUTO NUMBER REDIAL SETTING) Specify the number of times a redial is REDIAL...

  • Page 33: Dial Register

    DIAL REGISTER Register addresses in the favorite list, as speed dial destinations or as group dial destinations by selecting DIAL REGISTER in the UTILITY menu. Frequently specified speed dial destinations FAVORITE and group dial destinations can be registered in the favorite list. Press the Addressbook key, and then press the + or , key to quickly select the desired destination.

  • Page 34: Fax Tx Operation

    FAX TX OPERATION Specify settings related to fax transmissions by selecting FAX TX OPERA- TION in the UTILITY menu. Settings (Light) (Dark) DENSITY LEVEL Specify the density for scanning a document. To change the density during transmission from the default setting specified here, refer to “Adjusting the Image Quality”...
  • Page 35 Settings DEFAULT TX MEMORY TX / DIRECT TX Select the desired method for sending docu- ments. MEMORY TX: With this method, the fax transmission starts after the entire docu- ment is scanned and stored in the mem- ory. The total number of pages is automatically printed with the page num- ber in the header.

  • Page 36: Fax Rx Operation

    FAX RX OPERATION Specify settings related to fax receptions by selecting FAX RX OPERATION in the UTILITY menu. Settings MEMORY RX MODE OFF / ON Select whether to allow (ON) memory reception or not (OFF). Select ON not to print when receiv- ing confidential faxes or when no one is around, for example, at night.
  • Page 37 Settings RX PRINT MEMORY RX / PRINT RX Select whether the fax is printed only after all document pages have been received or printing begins as soon as the first page of the docu- ment is received. MEMORY RX: Printing begins after all pages have been received.
  • Page 38 Settings SELECT TRAY TRAY1: DISABLE / ENABLE TRAY2: DISABLE / ENABLE TRAY3: DISABLE / ENABLE Select which paper tray can be used to supply paper when printing received documents or transmission reports. A paper tray that cannot be used for supplying paper can also be speci- fied.

  • Page 39: Reporting

    REPORTING Specify report settings by selecting REPORTING in the UTILITY menu. Settings ACTIVITY REPORT OFF / ON After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions. Select whether the report is printed automatically when the 60th transmission/reception is reached.

  • Page 40: Specifying Settings In Utility Menu

    Specifying Settings in Utility Menu General Procedure for Specifying Settings in Utility Menu Press the + or , key to select UTILITY, and then press the Select key. Press the + or , key to select the desired menu, and then press the Select key to display the selected menu.

  • Page 41: Setting Up The Memory Rx Mode

    Setting Up the Memory RX Mode Press the + or , key to select UTILITY, and then press the Select key. Press the + or , key to select FAX RX OPERATION, and then press the Select key. Check that MEMORY RX MODE is selected, and then press the Select key. Using the + or , keys, select , and then press the Select key.

  • Page 42: Turning Off The Memory Rx Mode

    Turning Off the Memory RX Mode Press the + or , key to select UTILITY, and then press the Select key. Press the + or , key to select FAX RX OPERATION, and then press the Select key. Check that MEMORY RX MODE is selected, and then press the Select key. Using the + or , keys, select , and then press the Select key.

  • Page 43: Sending Faxes

    Sending Faxes...

  • Page 44: Basic Fax Operation

    Basic Fax Operation This section contains basic information of fax transmission. Documents with the following paper sizes can be faxed. Maximum size: Legal (when using the original glass) Width: 140 to 216 mm Length: 148 to 500 mm (when using the ADF) Sending a Fax Using the ADF If the ADF is used, original documents containing multiple pages can be auto- matically scanned.
  • Page 45 Adjust the document guides to the document size. Adjust the document image quality. For details on adjusting the document image quality, refer to “Adjust- ing the Image Quality” on page 42. Specify the fax number of the recipient in one of the following ways: –...

  • Page 46: Sending A Fax Using The Original Glass

    If memory is nearly full, scanning of the document is stopped and a message appears, allowing you to select whether to start the trans- mission or cancel that transmission job. If the selection is made to cancel the job, the pages of the document that have been scanned for that job are deleted.
  • Page 47 A transmission can also be sent to multiple recipients with the Broad- cast function. For details on sending a broadcast transmission, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 47. Press the Start key. A screen appears, requesting confirmation of the scanning area. To scan the displayed scanning area, press the Select key.

  • Page 48: Adjusting The Image Quality

    Adjusting the Image Quality The image quality of a document can be adjusted before it is sent as a fax. Adjusting the Resolution Press the + or , key to select the current fax image quality, and then press the Select key. STD/TEXT, FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/ PHOTO or S-FINE/PHOTO may appear, depending on the setting selected for FAX TX OPERATION in the UTILITY menu.

  • Page 49: Adjusting The Scan Density

    Adjusting the Scan Density Press the + or , key to select the current fax image quality, and then press the Select key. STD/TEXT, FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/ PHOTO or S-FINE/PHOTO may appear, depending on the setting selected for FAX TX OPERATION in the UTILITY menu. Press the + or , key to select , and then press the Select key.

  • Page 50: Directly Entering A Fax Number

    Directly Entering a Fax Number Use the numeric keypad to type in the fax number for the recipient. The keys that can be used to enter the fax number are: the number keys (0 through 9), and #. If the Redial/Pause key is pressed while entering the fax number, a 2.5-second pause is added.

  • Page 51: Using The Speed Dial Function

    If a group dial destination was selected, multiple destinations are specified. To erase the selected destinations, press the Stop/Reset key. Using the Speed Dial Function If a recipient has been registered with a speed dial number, the recipient’s fax number can be dialed simply by pressing a speed dial number key. The recipient must have been registered with a speed dial in advance.

  • Page 52: Using The Search Function Of The Phone Book

    Check that LIST is selected, and then press the Select key. The list of programmed speed dial numbers and group dial numbers is displayed. Press the + or , key to select the desired destination, and then press the Select key. If a destination was incorrectly selected, press the Back key, and then perform the operation again from step 1.

  • Page 53: Using The Redial Function

    If the desired recipient name does not appear in the search results, press the Back key to return to the screen allowing you to enter the text to be searched for, and then try searching for different text. When appears, press the Select key again. EDIT=SELECT Press the + or , key to select , and then press the Select key.
  • Page 54 – Direct dialing: Enter the fax number of the recipient directly using the keypad. Press the Select key. – Using the favorite list (including group dial destinations): Press the Addressbook key, press the + or , key to select the number of the desired speed dial or group dial destination, and then press the Select key.

  • Page 55: Sending A Fax To Multiple Recipients (Group Dial)

    Sending a Fax to Multiple Recipients (Group Dial) Multiple destinations can be selected with a group dial destination. Multiple destinations must have been previously registered with a group dial destination. For details, refer to “Registering a Group Dial Destination” on page 80. Press the Addressbook key three times.

  • Page 56: Sending A Fax At A Specified Time (Timer Transmission)

    Sending a Fax at a Specified Time (Timer Transmission) A document can be scanned and stored in memory to be sent at a specified time. This feature is convenient for sending faxes at discounted calling times. When sending multiple documents together to a single destination at a specified time, batch transmission is useful since only a single con- nection is required.

  • Page 57: Sending A Batch Transmission

    Press the Start key to begin scanning, and then the machine enters trans- mission standby mode. appears in the screen when the machine is in standby mode. If you want to cancel a timer transmission, select CANCEL . For details, refer to “Cancelling a Queued Transmission” RESERV.

  • Page 58: Memory Transmission And Direct Transmission

    Memory Transmission and Direct Transmission There are two methods for sending documents with this machine: memory transmission and direct transmission. Memory Transmission With this method, the fax transmission starts after the entire document is scanned and stored in the memory. The total number of pages is automati- cally printed with the page number in the header.

  • Page 59: Sending A Duplex (Double-Sided) Document Transmission

    Press the + or , key to select the desired transmission method, and then press the Select key. Specify the fax number of the recipient. Refer to “Specifying a Recipient” on page 43. To send a broadcast transmission to multiple destinations, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)”...

  • Page 60: Sending A Fax Manually

    Press the + or , key to select LONG EDGE or SHORT EDGE, and then press the Select key. Select LONG EDGE if the pages are laid out to flip horizontally. Select SHORT EDGE if the pages are laid out to flip vertically. Specify the fax number of the recipient.

  • Page 61: Sending A Fax Manually Using The On Hook Key

    Specify the fax number of the recipient by using the telephone to dial the fax number. The fax number of the recipient can also specified using the keypad in the control panel of this machine. If Pulse is selected as the telephone line type, press the key to tem- porarily change the line type to Tone.

  • Page 62: Sending A Fax To A Combination Of Fax Numbers (Chain Dial)

    Press the Start key to begin scanning and sending the fax. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. Sending a Fax to a Combination of Fax Numbers (Chain Dial) Multiple fax numbers can be combined to specify the recipients.

  • Page 63: Cancelling A Queued Transmission

    Cancelling a Queued Transmission Of the documents stored in memory and waiting to be sent, a specific docu- ment can be selected and deleted. Press the + or , key to select CANCEL RESERV., and then press the Select key. The CANCEL RESERV.

  • Page 64: About The Fax Header

    About the Fax Header If transmission source information is set in Header setting to be printed, infor- mation such as the sender’s name, fax number, transmission date/time, ses- sion number and page number can be printed by the recipient. The following items in the header. Element Description Transmission date/time...

  • Page 65: Faxing From A Computer (Pc-Fax)

    Faxing From a Computer (PC-FAX)

  • Page 66: Sending A Fax Directly From A Computer (Pc-Fax)

    Sending a Fax Directly From a Computer (PC-FAX) A fax can be sent directly from a computer, instead of the computer document being printed, then loaded to be faxed. In order to perform a PC-FAX operation, the fax driver must be installed.

  • Page 67: Address Book Tab

    Windows Vista From the Start menu, select Control Panel, and then click Hardware and Sound to select Printers. Right-click the KONICA MINOLTA bizhub C20 (FAX) printer icon, and then select Printing Preferences. Windows XP Home Edition From the Start menu, click Control Panel, then Printers and Other Hardware, and then click Printers and Faxes to display the Printers and Faxes folder.

  • Page 68: Basic Pc-Fax Transmissions

    Basic PC-FAX Transmissions Click Print in the menu of the document to be faxed. A dialog box appears, allowing you to specify the print settings. Select KONICA MINOTA bizhub C20 (FAX) as the printer. Click the Print button. The Destination Settings dialog box appears. The names of buttons that appear differ depending on the application.

  • Page 69: Uninstalling The Fax Driver (For Windows)

    Click the OK button. The PC-FAX transmission is sent. Uninstalling the FAX Driver (for Windows) This section describes how to uninstall the fax driver, if necessary. Windows Vista/XP/Server 2003 From the Start menu, select All Programs, KONICAMINOLTA, bizhub C20, then Fax, and then select Uninstall. When the Uninstall dialog box appears, click the Yes button to uninstall.
  • Page 70 Uninstalling the FAX Driver (for Windows)

  • Page 71: Receiving Faxes

    Receiving Faxes...

  • Page 72: Receiving Faxes Automatically

    Receiving Faxes Automatically When the machine is turned off, faxes cannot be received. Therefore, be sure to leave the machine turned on. To print a received fax, change the paper type to PLAIN PAPER and the paper size to A4, LEGAL, LETTER or OFICIO (Mexico only). If the RX Mode parameter on the FAX RX OPERATION menu is set to AUTO , no special operation is needed in order to receive the fax.

  • Page 73: Forwarding Received Faxes

    Press the Start key. The machine starts receiving the fax. After completing the telephone conversation, press the Start key to begin receiving the fax. If the handset is picked up and the call is being received from a fax machine, press the Start key to begin receiving the fax. Replace the handset to its cradle.

  • Page 74: Adding The Sender's Information When Printing Faxes

    Adding the Sender’s Information When Printing Faxes If FOOTER setting in the Utility menu is set to , information such as the sender’s fax number, reception date/time, session number and page number can be printed 4.0 mm (0.157") from the bottom edge of the fax that is received and printed.

  • Page 75: Method Of Printing During Reception

    Method of printing during reception The relationship between the length of the received document and the docu- ment that is actually printed is shown below. The document is printed differently depending on the setting selected for the REDUCTION RX parameter on the FAX RX OPERATION menu. REDUCTION RX: ON Images are only reduced in the vertical direction.
  • Page 76 Recording Footer Length of received Printing paper size image [mm] Legal Less than 348 1 page with 100% 349 – 371 1 page with (347/image length)% reduction 372 – 688 Divide into 2 pages with 100% 689 – 1028 Divide into 3 pages with 100% 1029 - Divide into 4 pages with 100%….

  • Page 77: Reduction Rx: Off

    REDUCTION RX: OFF Recording Footer Length of received Printing paper size image [mm] Less than 289 1 page 290 – 570 Divide into 2 pages 571 – 851 Divide into 3 pages 852 - Divide into 4 pages or more Less than 285 1 page 286 –...

  • Page 78: Reduction Rx: Cut

    Recording Footer Length of received Printing paper size image [mm] Oficio Less than 335 1 page 356 – 662 Divide into 2 pages 663 – 989 Divide into 3 pages 990 - Divide into 4 pages or more Less than 331 1 page 332 –...

  • Page 79: On Less Than

    Recording Footer Length of received Printing paper size image [mm] Letter Less than 271 1 page 272 – 295 Print into 1 page. 1-24mm of end is cut. 296 – 534 Divide into 2 pages 535 – 558 Divide into 2 pages. 1-24mm of end is cut.

  • Page 80: Divide Into 3 Pages

    Recording Footer Length of received Printing paper size image [mm] Oficio Less than 335 1 page 336 – 359 Print into 1 page. 1-24mm of end is cut. 360 – 662 Divide into 2 pages 663 – 686 Divide into 2 pages. 1-24mm of end is cut.
  • Page 81 Registering Recipients...

  • Page 82: About The Dial Register Function

    About the Dial Register Function Frequently used fax numbers can be registered with the DIAL REGISTER function so that the fax number can be easily accessed. In addition, this reduces input errors. The following registration methods are available: Favorite: Frequently used speed dial and group dial destinations can be registered on the favorite list to allow the fax number to quickly be recalled.

  • Page 83: Deleting Destinations From The Favorite List

    When registering the first destination in the favorite list, continue with step 5. Check that ADD is selected, and then press the Select key. Type in the speed dial number(1-220), and then press the Select key. – To program a group dial number, press the Addressbook key, type in the group dial number(1-20), and then press the Select key.

  • Page 84: Speed Dialing

    To return to the Fax mode screen, press the Back key until the Fax mode screen appears, or press the Stop/Reset key. Speed Dialing Registering a Speed Dial Destination Frequently specified fax numbers (maximum of 220) can be registered as speed dial destinations.

  • Page 85: Changing/Deleting Speed Dial Information

    Press the , key. Press the + or , key to select an item whose settings have already been specified. – To specify batch transmission settings, select Batch Time, press the Select key, and then continue with step 9. – To specify the modem speed, select MODEM SPEED, press the Select key, and then continue with step 10.

  • Page 86: Group Dialing

    – If DELETE was selected, the settings registered with the speed dial number are deleted. This completes the procedure when it is deleted. If desired, edit the name, fax number, modem speed and batch transmis- sion settings, and then press the Select key. The edited information is registered with the speed dial number.
  • Page 87 Enter the name of the group dial destination to be registered, and then press the Select key. Text up to 20 characters long can be entered for the name. For details on entering/editing text and the characters that can be entered, refer to “Entering Text”...

  • Page 88: Changing/Deleting Group Dial Information

    Changing/Deleting Group Dial Information The registered group dial information can be changed. Press the + or , key to select UTILITY, and then press the Select key. Press the + or , key to select DIAL REGISTER, and then press the Select key.
  • Page 89 Confirmation Mode...

  • Page 90: About The Machine's Counters

    About the Machine’s Counters The operations performed since this machine was installed can be checked with REPORTS/STATUS in the menu. Follow the procedure described below to check the fax-related counters. Checking the Counter for Fax Printing This counter shows the total number of fax prints made since this machine was installed.

  • Page 91: About The Reports And Lists

    Press the + or , key to select REPORTS/STATUS, and then press the Select key. Press the + or , key to select TX/RX RESULT, and then press the Select key. The TX/RX RESULT screen appears and displays the communications log.

  • Page 92: Rx Result Report

    RX RESULT REPORT The session number, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed. The machine can also be set to print this report with each reception, only when an error occurs, or not at all. For details, refer to “REPORT- ING”...

  • Page 93: Memory Image Print

    MEMORY IMAGE PRINT A reduced image of the first page of the document waiting to be sent in addi- tion to the session number, type of operation being performed, recipient name, date, time, and number of document pages are printed. FAVORITE LIST The destinations registered in the favorite list are printed in the order that they appear in the favorite list.
  • Page 94 About the Reports and Lists...

  • Page 95: Troubleshooting

    Troubleshooting...

  • Page 96: Problems When Sending Faxes

    Problems When Sending Faxes If the fax cannot be sent correctly, refer to the following table, and then per- form the indicated operation. If the fax still cannot be sent correctly, even after performing the described operations, contact your technical representative. For details on the error messages, refer to “Error Messages on the Message Window”...

  • Page 97: Problems When Receiving Faxes

    Symptom Cause Solution Transmission is not pos- The transmission proce- Check the transmission sible. dure may have been procedure, and then try performed incorrectly. sending the fax again. The fax number may be Check the fax number. wrong. The destination in the Check that the keys favorite list, the speed were correctly pro-...

  • Page 98: Other Problems

    Symptom Cause Solution Faxes cannot be The machine is set to Set the machine to auto- received automatically. receive faxes manually. matic reception. Memory is full. Load paper if it is empty, and then print the faxes stored in memory. The telephone line is Check the telephone line incorrectly connected.

  • Page 99: Error Messages On The Message Window

    Error Messages on the Message Window Error message Cause Solution This machine is access- Log off from PageScope Web ADMINISTERED BY ing LSU or the Admin. Connection. Mode of PageScope PLEASE WAIT! Exit LSU. Web Connection. If no operation is performed for 600 seconds, the main screen appears.
  • Page 100 Error message Cause Solution The number of items If MEMORY RX MODE is set to MEMORY FILE FULL registered in the ON, cancel memory reception memory has mode, and print received doc- exceeded the maxi- uments stored in the memory. mum allowed.

  • Page 101: Appendix

    Appendix...

  • Page 102: Technical Specifications

    Technical Specifications Compatible lines PSTN (Public Switched Telephone Network), PBX (Private Branch eXchange) Compatibility ECM/Super G3 Modem speed V.34 (up to 33.6 Kbps) Fax transmission speed 3 sec/page (at V.34) Coding method MH, MR, MMR, JBIG Memory for receiving 6 MB (approx. 384 pages) Original Maximum size: Legalw Width: 140 to 216 mm...

  • Page 103: Entering Text

    For details on other specifications, refer to the Printer/Copier/Scanner User’s Guide on the Documentation CD/DVD. Entering Text When specifying the user name or programming the recipient name, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and symbols. List of characters available with each key of the keypad Entering Fax Numbers Keypad...

  • Page 104: Entering Names

    Entering Names Keypad Available characters .,'?¿!¡"1-()@/:;_ ABC2abcÆÇàáâãäåæç DEF3defÐèéêëð GHI4ghiìíîï JKL5jkl€£¢ MNO6mnoØŒñòóôõöøœº PQRS7pqrsß$ TUV8tuvùúûü WXYZ9wxyzÞýþ (space)0 *+×÷=#%&<>[]{}\|µ^`~ Entering Email Addresses Keypad Available characters .@_-1 ABC2abc DEF3def GHI4ghi JKL5jkl MNO6mno PQRS7pqrs TUV8tuv WXYZ9wxyz (space)0 +&/*=!?()%[]^`´{}|~$,: Entering Text...

  • Page 105: Changing Input Mode

    Changing Input Mode Each press of the key switches the input mode between numbers and let- ters. [1…]: Numbers can be typed in. [A…]: Letters can be typed in. Inputting Example The procedure for entering text is described below, using “NJ Office” as an example.

  • Page 106: Correcting Text And Input Precautions

    Correcting Text And Input Precautions To erase all entered text, hold down the Back key. To delete only part of the entered text, use the * or ) key to move the cursor (_) to the character that you want to delete, and then press the Back key.

  • Page 107: Index

    Index Favorite list 77 Group dial 82 Addressbook key 4 Speed dial 79 ADF 2 Confirm 83 Sending faxes 38 Control panel 2 Adjusting menu 11 Density 43 Counters 84 Image Quality 42 Fax printing 84 Resolution 42 Total scans 84 Back key 4 Deleting Batch transmission 51...
  • Page 108 Printing 85 SPEED DIAL LIST 87 Entering text 97 Correcting text 100 Input mode 99 Input precautions 100 Manual Error messages 93 Reception 66 Transmission 54 Manual transmission On hook key 55 Favorite list Using telephone 54 Deleting 77 Memory Registering 76 Cancel/delete 57 Specifying recipient 44...
  • Page 109 List 45 PC-FAX transmission 62 Search 46 Redial 47 Printable area 67 Timer 50 Using ADF 38 Using original glass 40 Specifications 96 Receiving faxes Specifying a recipient Automatic reception 66 Direct dialing 44 Forwarding 67 Favorite list 44 Manual reception 66 Group dial 49 Memory reception 34 Speed dial 45...
  • Page 110 Index...

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