Canon imageRUNNER ADVANCE DX C3935i User Manual
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Canon imageRUNNER ADVANCE DX C3935i User Manual

Canon imageRUNNER ADVANCE DX C3935i User Manual

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imageRUNNER ADVANCE DX
C3935i / C3930i / C3926i / C3922i
User's Guide
USRMA-8183-02 2025-02 en
Copyright CANON INC. 2025

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Summary of Contents for Canon imageRUNNER ADVANCE DX C3935i

  • Page 1 ADVANCE DX C3935i / C3930i / C3926i / C3922i User's Guide USRMA-8183-02 2025-02 en Copyright CANON INC. 2025...

  • Page 2: Table Of Contents

    Contents Introduction ............................... 2 ..............................3 Using User's Guide ..........................4 Screen Layout of User's Guide ............................. 8 Viewing User's Guide ............................ 10 Manuals and Their Contents ..................................11 Notice About the Machine ............................. 16 ............................18 Parts and Their Functions ................................
  • Page 3 ..............107 Replenishing the Staples for the Staple Finisher and Booklet Finisher ....................112 Replenishing the Staples for the Inner Finisher ........................... 114 Replacing the Drum Unit ......................... 118 Emptying the Punch Waste (Optional) .............. 119 Emptying the Punch Waste in the Staple Finisher and Booklet Finisher .....................
  • Page 4 Setting Up ................................ 247 ......................... 248 Preparations Required Before Use ........................... 250 Preventing Unauthorized Access .......................... 252 Setting up Using the Setup Guide ..........................262 Logging in as an Administrator ............................264 Setting the Date/Time ........................266 Setting up the Network Environment ........................
  • Page 5 ........................348 Items Displayed in the Timeline ......................354 Basic Operation of the Touch Panel Display ............................360 Entering Characters ............................362 Logging into the Machine ........................ 365 List of Items That Can Be Personalized ........................368 Customizing the Touch Panel Display ........................
  • Page 6 ....................466 Copying Immediately by Interrupting Other Jobs ....................467 Functions Useful for Making and Managing Material ......................... 468 Finishing by Collating/Grouping ..........................470 Finishing with the Stapler ..........................472 Other Finishing Functions ......................473 Attaching Numbers and Symbols to Copies ..............................
  • Page 7 ..........................568 Useful Functions When Sending ..........................569 Sending at a Specified Time ........................571 Saving a Copy of a Sent Document ............................ 574 Various Receiving Methods ................575 Saving Received Documents in the Machine (Memory Reception) ......................... 578 Keeping Received Documents Private .....................
  • Page 8 ......................678 Scanning to Make a Booklet (Booklet Scan) ..............680 Sending/Saving Separately Scanned Documents Together (Job Build) ............................ 682 Useful Scanning Functions ......................... 683 Skipping Blank Pages When Scanning ................685 Checking Scanned Originals Before Sending/Saving (Preview) ........................687 Sending/Saving at a Specified Time .................
  • Page 9 Linking with Mobile Devices ......................774 ..........................775 Connecting with Mobile Devices ............................776 Connecting Directly ......................780 Utilizing the Machine through Applications ............................... 783 Using AirPrint ............................788 Printing with AirPrint ............................791 Scanning with AirPrint ............................793 Faxing with AirPrint ..........................
  • Page 10 Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine) ......................1013 Switching the Machines to Synchronize ............1018 Distributing the Device Information to Other Canon Multifunction Printers ....................1020 Registering the Device Information Destinations ..............1022 Performing User Authentication when Distributing Device Information ........................
  • Page 11 ..............................1031 Using TPM ....................1035 Concerning the Information Security Standard ..................1036 Checking the Number of Pages for Copy/Print/Fax/Scan ........................... 1037 Printing Reports and Lists ....................1049 Checking the Options Installed on This Machine ........................1050 Paper Type Management Settings ...........................
  • Page 12 ................................1208 <Copy> ............................... 1212 <Printer> ............................1216 Output Report ............................1217 Custom Settings ..............................1223 UFR II ................................. 1224 ................................1226 ..............................1228 Imaging ................................ 1230 ................................. 1232 ..............................1234 Utility ................................1235 <Send> ............................1236 <Output Report> ..........................1237 <Common Settings>...
  • Page 13 Other Problems ..............1440 A Message or a Number Starting with "#" (an Error Code) Is Displayed ............1441 A Message Saying to Contact a Local Authorized Canon Dealer Is Displayed ......................... 1444 Countermeasures for Each Message ......................1488 Countermeasures for Each Error Code Implementing Security Measures .....................
  • Page 14 Appendix ................................ 1524 .............................. 1525 Feature Highlights ..............................1526 Operability ..........................1527 Utilizing Personalization ..............................1535 Productivity ..............................1536 Image Quality ..............................1537 Manageability ......................1539 Building a Dual Network Environment ..............................1543 Reliability ............................1545 Office Compatibility ....................... 1546 The List of System Functions and Items ................................
  • Page 15 Introduction Introduction Introduction ................................2 ..............................3 Using User's Guide .......................... 4 Screen Layout of User's Guide ............................8 Viewing User's Guide ..........................10 Manuals and Their Contents ................................... 11 Notice...

  • Page 16: Introduction

    Introduction Introduction A988-000 This chapter describes the instructions on how to use the User's Guide, disclaimers, copyright information, and other important information for customers. Read this chapter as necessary. ◼ Manuals for the Machine This section describes the different manuals you can refer to for information on how to use the User's Guide (this manual) and the machine's functions and operating procedures.

  • Page 17: Using User's Guide

    Introduction Using User's Guide A988-001 The User's Guide is a manual that can be viewed on your computer or smartphone, etc. This section describes the screen layout of the User's Guide and how to view the User's Guide. It also describes how to make settings for the display of the User's Guide.

  • Page 18: Screen Layout Of User's Guide

    Introduction Screen Layout of User's Guide A988-002 The User's Guide is divided into different screens, and the content of each screen varies. Top Page Appears when the User's Guide starts. Click to display all items underneath chapters. Click to return to the original list. Click to switch between the table of contents and the search display.
  • Page 19 Introduction Click to specify settings such as text size, layout, and display method for the User's Guide. Click to display information on how to view the User's Guide, how to perform a search, and other information. Click to display the previous or following topic. [Notice] Click to view important information you should know when using the machine.
  • Page 20 Introduction Click to display the hidden detailed descriptions. Click to close the detailed descriptions. Click to return to the page top. Search Click to display the search screen. Contains a text box to perform a search by keyword and find the page you are looking for.
  • Page 21 Introduction Search result Displays the search results of the pages that contain the specified keywords. From the results, locate the page you are looking for and click the topic title of the page. ● The keywords appear in bold in the pages displayed as search results.
  • Page 22 Introduction Viewing User's Guide A988-003 This section describes the marks, buttons, screens, and other items used in the User's Guide. The warnings and cautions are also given in the "Important Safety Instructions" included with the machine. See also these instructions. Marks Cautions regarding safety, restrictions and cautions regarding the handling of the machine, useful tips, and other information are indicated using the marks below.
  • Page 23 ● The screen content for drivers and software may differ due to version upgrades. Illustrations Illustrations used in the User's Guide are from "imageRUNNER ADVANCE DX C3935i" with the following options installed unless otherwise specifically noted. ● Single Pass DADF-C ●...

  • Page 24: Manuals And Their Contents

    Introduction Manuals and Their Contents(P. 10) A988-005 The following manuals are included with the machine. Refer to them as necessary. Important Safety Instructions The content described in this manual is for the prevention of damage to property and injury to users of the machine and others. Setup Guide This manual outlines the initial settings on the machine required when the machine is turned on for the first time;...

  • Page 25: Notice

    When disposing of used toner cartridges ● To protect the environment and make more effective use of resources, Canon promotes the recovery and recycling of used toner cartridges. Please cooperate in the recovery of toner cartridges (resource reuse). For details on resource reuse, see the Canon website: global.canon/ctc...
  • Page 26 Introduction ◼ Trademarks "MEAP" is a trademark of CANON Inc., referring to an "application platform" for Canon multifunction and single function printers. Mopria®, the Mopria® Logo and the Mopria® Alliance logo are registered trademarks and service marks of Mopria Alliance, Inc. in the United States and other countries. Unauthorized use is strictly prohibited.
  • Page 27 The information in this document is subject to change without notice. ● CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE, OR NON-INFRINGEMENT.
  • Page 28 About the Machine About the Machine About the Machine ............................16 ........................... 18 Parts and Their Functions ............................... 19 Front Side ................................ 23 Back Side ................................24 Interior .................... 25 2-Sided Single Pass Feeder (Single Pass DADF-C) ......................27 2-Sided Double Pass Feeder (DADF-BA) ............................
  • Page 29 About the Machine ........... 107 Replenishing the Staples for the Staple Finisher and Booklet Finisher ..................112 Replenishing the Staples for the Inner Finisher ..........................114 Replacing the Drum Unit ......................118 Emptying the Punch Waste (Optional) ..........119 Emptying the Punch Waste in the Staple Finisher and Booklet Finisher ...................

  • Page 30: About The Machine

    About the Machine About the Machine A988-007 This chapter provides essential information for using the machine, such as parts and paper loading methods. You can also refer to this section for information on topics such as maintenance procedures for the main unit, dealing with paper or staple jams, and the machine specifications.
  • Page 31 About the Machine Main Unit Maintenance(P. 83) ◼ Clearing Paper Jams This section describes how to deal with paper jams that occur during machine use. Clearing Paper Jams(P. 131) ◼ Clearing Staple Jams (Optional) This section describes how to deal with staple jams that occur during machine use. Clearing Staple Jams (Optional)(P.

  • Page 32: Parts And Their Functions

    About the Machine Parts and Their Functions A988-008 This section describes the parts of the machine (front side, back side, and interior) and how they function. Read this section for tips on how to use the machine properly. Front Side(P. 19) Back Side(P.

  • Page 33: Front Side

    About the Machine Front Side A988-009 Control panel The control panel consists of the indicators and the touch panel display. You can perform all the operations and specify settings from the control panel. Control Panel(P. 32) Basic Screens on the Touch Panel Display(P. 339)
  • Page 34 About the Machine Feeder Automatically feeds originals into the machine for scanning. When two or more sheets are loaded in the feeder, originals can be scanned continuously. 2-Sided Single Pass Feeder (Single Pass DADF-C)(P. 25) 2-Sided Double Pass Feeder (DADF-BA)(P. 27) USB port (Front-right side of the machine) ●...
  • Page 35 About the Machine Multi-purpose tray Load paper into the multi-purpose tray when you want to use a type of paper different from that which is loaded in the paper drawer. Multi-Purpose Tray(P. 29) Loading Paper in the Multi-Purpose Tray(P. 49) Upper-right cover of the paper drawer Open this cover when clearing a paper jam inside the machine.
  • Page 36 About the Machine Output tray paper supporter Raise this supporter so that printed paper does not fall down. ● For more information about the configuration of optional equipment installed on the machine, see Options(P. 171) . Connecting a USB Memory Device You can connect a USB memory device to the USB ports located on the right side of the machine, and directly print data from the USB memory device.

  • Page 37: Back Side

    About the Machine Back Side A988-00A Additional telephone line jack (LINE 2) Use this port to connect the Super G3 2nd Line Fax Board to the machine. System Options(P. 1614) Telephone line jack (LINE 1) Connect a telephone cable when connecting the machine to a telephone line. Dehumidification switch If paper in the paper drawer is found humid, set the dehumidification switch to "...

  • Page 38: Interior

    About the Machine Interior A988-00C Dust Proof Glass Cleaner Use this cleaner when cleaning the dust proof glass. Drum unit The unit that sets toner onto paper. Replacing the Drum Unit(P. 114) Toner cartridge Replace the toner cartridge when the toner runs out. Replacing the Toner Cartridge(P.

  • Page 39: 2-Sided Single Pass Feeder (Single Pass Dadf-C)

    About the Machine 2-Sided Single Pass Feeder (Single Pass DADF-C) A988-00E The Single Pass DADF-C is an optional product. Original set indicator Lights up when originals are placed in the original supply tray. Feeder cover Open this cover when removing paper jammed in the feeder. Paper Jams in the Feeder(P.
  • Page 40 About the Machine Platen glass When scanning books, thick originals, thin originals, and other originals that cannot be scanned using the feeder, place them on the platen glass. Placing Originals(P. 38) Original output tray extension Pull out this tray when scanning large-sized originals to prevent them from dropping over the edge of the feeder.

  • Page 41: 2-Sided Double Pass Feeder (Dadf-Ba)

    About the Machine 2-Sided Double Pass Feeder (DADF-BA) A988-00F The DADF-BA is an optional product. Original set indicator Lights up when originals are placed in the original supply tray. Feeder cover Open this cover when removing paper jammed in the feeder. Paper Jams in the Feeder(P.
  • Page 42 About the Machine Original output tray Scanned originals are output here. Original output indicator To prevent originals from being left in the original output tray, this indicator lights while the originals are being output, and blinks for a while after all the originals have been output. ●...

  • Page 43: Multi-Purpose Tray

    About the Machine Multi-Purpose Tray A988-00H Use the multi-purpose tray when you want to print on a type of paper that is not loaded in the paper drawer, such as labels. Paper guides Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine.

  • Page 44: Paper Drawer

    About the Machine Paper Drawer A988-00J Paper Drawer 1 Paper guide (Left guide) Press the top part of the left guide and slide it. Paper guide (Front guide) Press the top part of the front guide and slide it. Paper Drawer 2 Paper guide (Left guide) Press the top part of the left guide and slide it.
  • Page 45 About the Machine Attaching the appropriate paper size label Attach the paper size label at the same height as the cassette number indicator, and approximately 5 mm to the left. * Approximately 5 mm ● Note that the paper size label may include paper sizes which are unavailable on the machine. LINKS Loading Paper in the Paper Drawer(P.

  • Page 46: Control Panel

    About the Machine Control Panel A988-00K This section describes the names and usage of the keys on the control panel. Touch panel display In addition to the settings screen for each function, the error status is also shown on this display. Using the Touch Panel Display(P.
  • Page 47 About the Machine...

  • Page 48: Turning On The Machine

    About the Machine Turning ON the Machine A988-00L This section describes how to turn ON the machine. Make sure that the power plug is firmly inserted into the power outlet. Open the power switch cover and press the power switch toward " ".

  • Page 49: Turning Off The Machine

    OFF. ● If the machine is turned OFF during scanning or printing, a paper jam may occur. * Only for Canon multifunction printers supporting Advanced Box Unplugging the power cord ● The machine may take some time to completely shut down. Wait three seconds after the Main Power lamp Control Panel(P.
  • Page 50 About the Machine ● To restart the machine, wait for at least 10 seconds after the Main Power indicator is turned off, and then turn the machine back ON. When <Quick Startup Settings for Main Power> is enabled, wait for at least 20 seconds to restart the machine.

  • Page 51: Placing Originals And Loading Paper

    About the Machine Placing Originals and Loading Paper A988-00S This section describes how to place originals to be scanned and how to load the paper used for printing. You can check this section also for information on how to specify the paper size and type for loaded paper. ◼...

  • Page 52: Placing Originals

    About the Machine Placing Originals A988-00U Place your originals on the platen glass or in the feeder. For originals such as books and thick/thin paper which cannot be loaded in the feeder, place the original on the platen glass. If you want to scan 2-sided originals or continue to scan several sheets of originals, place them in the feeder.
  • Page 53 About the Machine To scan tracing paper or transparencies ● To scan transparent originals (for example, tracing paper or transparencies), place them on the platen glass and cover them with plain white paper. Document sizes ● The machine automatically detects the paper size of the placed document prior to scanning. In the case of fax sending, if the size of the recording paper in the recipient's machine is smaller than the scanned document size, the original image may be either reduced in size or divided into smaller parts before it is sent.
  • Page 54 About the Machine Gently close the feeder. ➠ The original is ready for scanning. ● When scanning is complete, remove the original from the platen glass. ● When closing the feeder, take care that your eyes are not exposed to light emitted through the platen glass. ●...
  • Page 55 About the Machine ● When placing large-sized originals, pull out the original supply tray extension and original output tray extension to prevent them from dropping over the edge of the feeder ( only). Fan the original stack and align the edges. ●...
  • Page 56 About the Machine ➠ Originals are ready for scanning. Load limit lines ● Make sure that the original stack does not exceed the load limit lines ( ). If you place originals that exceed the limit, they may not be scanned or may cause a paper jam. When placing an original that is folded ●...
  • Page 57 About the Machine When placing thin paper originals ● Thin originals may become creased, if used in a high temperature or high humidity environment. ● It may be difficult to place thin paper originals. In this case, lightly bend the paper while placing it ( only). ●...
  • Page 58 About the Machine Front side Back side Paper feed direction Paper feed direction ：10 mm ：17 mm ● To scan originals as color document, set the machine to Full Color mode. ● When copying 2-sided original, place the original so that the top and the bottom are properly positioned, as shown in the illustration below.

  • Page 59: Loading Paper

    About the Machine Loading Paper A988-00W The paper source to use and the paper loading method to follow vary depending on the type and size of paper you use. For more information about available paper types and sizes, see Available Paper(P. 225) . To obtain the optimum printing results, make sure to correctly specify the size and type of paper that is loaded.

  • Page 60: Basic Paper Loading Method

    About the Machine Basic Paper Loading Method A988-00X This section describes the method for loading paper that is used relatively frequently such as plain paper or recycled paper. Load the paper you usually use into the paper drawer. Use the multi-purpose tray when you temporarily use a size or type of paper that is not loaded in the paper drawer.
  • Page 61 About the Machine ● Slide the guides until they click into place. If the left guide and front guide are not aligned correctly, the paper size will not correctly appear on the touch panel display. It is also necessary to adjust the guides correctly to avoid causing a paper jam, dirty prints, or making the inside of the machine dirty.
  • Page 62 About the Machine ● Fan all four sides of the paper stack well. ● Make sure that there is enough air between each sheet of paper. Load the paper. Make sure that the paper size setting of the paper drawer matches the size of the paper to load in the paper drawer.
  • Page 63 About the Machine ● When changing the paper size, change the paper size label as necessary ( Attaching the appropriate paper size label(P. 31) ). Note that the paper size label may include paper sizes which are unavailable on the machine. Loading Paper in the Multi-Purpose Tray Open the multi-purpose tray.
  • Page 64 About the Machine ● Fan all four sides of the paper stack well. ● Make sure that there is enough air between each sheet of paper. ● Especially when you use transparencies, completely separate them from each other before loading them. Insert the paper into the multi-purpose tray until the paper stops.
  • Page 65 About the Machine Check the paper size and paper type, and press <OK>. ● If you load free size paper, or if the displayed size or type is different from the actual paper that is loaded, see Specifying Paper Size and Type in the Multi-purpose Tray(P. 68) . TIPS Printing on the back side of printed paper (2nd Side of 2-Sided Page) ●...

  • Page 66: Loading Envelopes

    About the Machine Loading Envelopes A988-00Y Load envelopes in the paper drawer or the multi-purpose tray. Make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side should be face up. Before Loading Envelopes(P.
  • Page 67 About the Machine Smooth the envelopes out, and remove any air inside them. ● Place the envelopes on a flat surface, and move your hands in the direction of the arrows to remove the air inside the envelopes. ● Repeat this step five times for each set of five envelopes. Press down on the four sides.
  • Page 68 About the Machine ● Check that no envelopes are tucked underneath the flap of the envelope above or below them. Loading the Envelopes in the Paper Drawer Attach the Envelope Feeder Attachment to the paper drawer. Remove the Envelope Feeder Attachment A stored in paper drawer 2. Attach the Envelope Feeder Attachment A by aligning the protruding areas of the Envelope Feeder Attachment A with the holes on paper receptor located on the bottom of the paper drawer.
  • Page 69 About the Machine Adjust the position of the paper guides. Paper drawer 1 (ISO-C5) Paper drawer 2 Load the envelopes. Paper Drawer 1 Load the envelopes as indicated below, with the front side of the envelopes (the side without the glued areas) face up.
  • Page 70 About the Machine Yougatanaga 3 Close the flaps, and load the envelopes so that their flaps are on the far side. Monarch, COM10 No. 10, DL Close the flaps, and load the envelopes so that their flaps are on the near side. Nagagata 3, Kakugata 2 Load the envelopes so that their flaps are on the left side.
  • Page 71 About the Machine Loading Envelopes in the Multi-Purpose Tray Load the envelopes as shown in the following illustrations, with the front side of the envelopes (the side without the glued areas) face down (recommended). Yougatanaga 3 Close the flaps, and load the envelopes so that their flaps are on the far side. Nagagata 3, Kakugata 2 Load the envelopes so that their flaps are on the right side.
  • Page 72 About the Machine Nagagata 3 Load the envelopes so that their flaps are on the far side. Monarch, COM10 No. 10, DL, ISO-C5 Close the flaps, and load the envelopes so that their flaps are on the near side. ● You can load up to 10 envelopes at the same time.

  • Page 73: Loading Preprinted Paper

    About the Machine Loading Preprinted Paper A988-010 When you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading it in the paper source. Load the paper properly so that printing is performed on the same side as the logo. Loading Paper with Logos in Portrait Orientation(P.
  • Page 74 About the Machine ● This section describes how to load preprinted paper with the proper orientation. For a description of the general procedure for loading paper in the paper drawer or multi-purpose tray, see Basic Paper Loading Method(P. 46) . ●...
  • Page 75 About the Machine When Loading A3-, B4-size Paper with Logos Load the paper so that the logo faces up in the paper drawer 2 and faces down in the multi-purpose tray, as shown in the illustrations below. Paper drawer 2 Multi-purpose tray Loading Paper with Logos in Landscape Orientation The loading method varies depending on the size of the paper with the logo and the paper source that is used.
  • Page 76 About the Machine LINKS Supported Paper Sizes(P. 225)

  • Page 77: Specifying Paper Size And Type

    About the Machine Specifying Paper Size and Type A988-011 You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load paper that is different from the previously loaded paper. Specifying Paper Size and Type in the Paper Drawer(P.

  • Page 78: Specifying Paper Size And Type In The Paper Drawer

    About the Machine Specifying Paper Size and Type in the Paper Drawer A988-012 Load the paper in the paper drawer. Basic Paper Loading Method(P. 46) Press (Settings/Registration). Press <Preferences> <Paper Settings> <Paper Settings>. Check the paper size that is displayed. ●...
  • Page 79 About the Machine ● Press <X> or <Y> to enter the length of each side using the numeric keys. ● If you register the paper size you use frequently on buttons <S1> to <S5>, you can call them up with one touch.
  • Page 80 About the Machine When loading paper of the size that is standard but cannot be detected automatically Specify the paper size that is standard but cannot be detected by the machine automatically. Select the paper drawer in which the undetected standard size paper is loaded, and press <Unrecognized Standard Size>.
  • Page 81 About the Machine LINKS Hardware Specifications(P. 216)

  • Page 82: Specifying Paper Size And Type In The Multi-Purpose Tray

    About the Machine Specifying Paper Size and Type in the Multi-purpose Tray A988-013 ● If <Paper Feed Mode for Printer Driver Jobs with MP Tray> is set to <Mode A (Prioritize Printer Driver Settings)>, printer driver settings are prioritized when the multi-purpose tray is specified as the paper source for jobs from the printer driver.
  • Page 83 About the Machine ● Press <Inch Size> to select an inch paper size. ● Press <Other Size> to select from other paper sizes. When loading custom size paper Press <Custom Size>. ● You can specify the paper size as <Free Size>, which eliminates the need to enter the paper size setting.
  • Page 84 About the Machine ● If you changed the placement of the envelopes, press <Short Edge Feed> or <Long Edge Feed>, and select the envelope type. ● If you selected vertical placement for Nagagata 3, press <Next>, and specify the flap length. ●...
  • Page 85 About the Machine Press <OK>. If a screen other than that for specifying the paper size and type is displayed ● If a message prompting you to adjust the paper guide is displayed, adjust the width of the paper guide again and press <OK>.

  • Page 86: Registering Frequently Used Paper Size And Type For The Multi-Purpose Tray

    About the Machine Registering Frequently Used Paper Size and Type for the Multi-purpose Tray A988-014 If you use a specific size and type of paper by loading in the multi-purpose tray, you can register that paper in advance as "Favorite Paper" for the multi-purpose tray. "Favorite Paper" can easily be called up from the screen which is displayed when you load the paper in the multi-purpose tray, so that you can save the time and labor to make size and type settings each time you use the specific paper.
  • Page 87 About the Machine ● You can specify the paper size as <Free Size>, which eliminates the need to enter the paper size setting. Specify <Free Size> when you load paper of unknown size to use for copying or when the paper size is already registered in the printer driver.
  • Page 88 About the Machine ● For information on the paper sizes displayed when <Other Size> is pressed, see Available Paper(P. 225) . Press <OK>. Select the paper type and press <OK>. Press <Close>. TIPS ● If <Always Specify> under <Multi-Purpose Tray Defaults> is set to <Favorite Paper>, a screen is displayed to allow you to select your "Favorite Paper"...

  • Page 89: Fixing The Paper Size And Type To Use With The Multi-Purpose Tray

    About the Machine Fixing the Paper Size and Type to Use with the Multi- Purpose Tray A988-015 If you always use the same paper size and type with the multi-purpose tray, it is recommended that you fix the paper size and type settings for the multi-purpose tray. This is convenient because you can save the time and labor to make settings each time you load paper in the multi-purpose tray.
  • Page 90 About the Machine ● Press <X> or <Y> to enter the length of each side using the numeric keys. ● If you register the paper size you use frequently on buttons <S1> to <S5>, you can call them up with one touch.
  • Page 91 About the Machine ● For information on the paper sizes displayed when <Other Size> is pressed, see Available Paper(P. 225) . Press <OK>. Select the paper type and press <OK>. Press <OK>. Press <Close>. LINKS Loading Paper in the Multi-Purpose Tray(P. 49) Hardware Specifications(P.

  • Page 92: Registering Free Size Paper (Custom Size Paper)

    About the Machine Registering Free Size Paper (Custom Size Paper) A988-016 You can register up to five frequently used free sizes of paper. The paper sizes registered here are displayed on the paper size selection screen for the paper drawer and multi-purpose tray ( Specifying Paper Size and Type in the Paper Drawer(P.

  • Page 93: Automatically Selecting The Appropriate Paper Source For A Specific Function

    About the Machine Automatically Selecting the Appropriate Paper Source for a Specific Function A988-017 Paper sources in which <Paper Source Auto Selection> are set to <On> will be automatically selected when <Select Paper> is set to <Auto>. Paper sources in which <Paper Source Auto Selection> are set to <Off> will not be selected unless they are selected manually.
  • Page 94 About the Machine ● If you select the <Consider Paper Type> check box: when the current paper source runs out of paper, copying is halted even if another paper source is loaded with paper of the same size, unless the type of that paper is the same as with the paper in question.

  • Page 95: Specifying The Output Tray For Preprinted Paper

    About the Machine Specifying the Output Tray for Preprinted Paper A988-018 You can specify which output tray to output preprinted paper to. Specifying the output tray for each function can reduce the time needed to search for the output paper. You can also specify the output tray priority when multiple output trays are specified for the same function.
  • Page 96 About the Machine Copy, Access Stored Files, Printer, Receive, 1 Other, IP Fax, Fax <Tray A> 2 Copy, 2 Access Stored Files, 2 Printer, 1 Receive, Other, 1 IP Fax, 1 Fax <Tray B> Staple Finisher-AE and Copy Tray-T 1 Copy, 1 Access Stored Files, 1 Printer, Receive, Other, IP Fax, Fax Booklet Finisher-AE and Copy Tray- <Tray C>...

  • Page 97: Main Unit Maintenance

    This section describes the maintenance and management of the machine, such as regular cleaning and the replacement of consumables. It also describes the maintenance service provided by Canon. For information on precautions to take during maintenance, see the "Important Safety Instructions" included with the machine and Handling of the Options(P.

  • Page 98: Regular Cleaning

    About the Machine Regular Cleaning A988-01A It is recommended that you periodically clean the machine to prevent loss of print quality and enable you to use the machine comfortably and safely. Clean the locations indicated by in the following figures. Exterior Cleaning the Exterior(P.

  • Page 99: Cleaning The Exterior

    About the Machine Cleaning the Exterior A988-01C Periodically wipe the surface of the machine to keep it clean. Turn the power OFF, and remove the power plug from the power outlet. Turning OFF the Machine(P. 35) ● Check the operation status of the machine before turning the power OFF. You can turn the power OFF even if the machine is executing an operation, but this may cause the operation to be interrupted or data to become damaged.

  • Page 100: Cleaning The Platen Glass

    About the Machine Cleaning the Platen Glass A988-01E If the platen glass is dirty, originals may not be scanned clearly, or the size of the original may not be detected clearly. Turn the power OFF, and remove the power plug from the power outlet. Turning OFF the Machine(P.
  • Page 101 About the Machine and dry cloth. Wait until the moisture has completely dried before proceeding to the next step. If you cannot remove the dirt ● Wet a soft cloth with mild detergent and wring it out well, then wipe the machine with it. Afterwards, wipe the machine with a soft and dry cloth.

  • Page 102: Cleaning The Feeder

    About the Machine Cleaning the Feeder A988-01F If any of the following problems occurs when the document is scanned from the feeder, then perform feeder cleaning. ● The document cannot be scanned clearly ● The size of the document cannot be detected correctly ●...
  • Page 103 About the Machine Clean the rollers inside the feeder cover. ● Wet a soft cloth with water and wring it out well, then wipe the rollers with it. Afterwards, wipe the rollers with a soft and dry cloth. ● Make sure that no trash such as pieces of paper gets into the groove of the multiple sheet feed detection sensor.
  • Page 104 About the Machine Gently close the feeder cover. Open the feeder. Wipe the document feed scanning area on the platen glass side. ● Wipe the thin glass strip ( ) and the white plate ( ● Wipe the area with the included cleaning cloth. If you cannot remove the dirt, wet a soft cloth with water and wring it out well, then wipe the machine with it.
  • Page 105 About the Machine Open the inner cover. Wipe the document feed scanning area. ● Wipe the thin glass strip ( ) and the white plate ( ● Wet a soft cloth with water and wring it out well, then wipe the machine with it. Afterwards, wipe the machine with a soft and dry cloth.
  • Page 106 About the Machine If streaks still appear on the originals or paper after the feeder cleaning operation ● Load about 10 sheets of A4 size paper in the feeder and perform the following procedure to execute <Clean Feeder>(P. 1165) . When a message indicating that cleaning is complete is displayed, try using the feeder to copy an original to check if the problem has been resolved.
  • Page 107 About the Machine ● If the rollers and surrounding areas are very dirty, clean them out. To do this, wet a cloth with water and wring it out well, then wipe the dirty areas. Afterwards, wipe the areas with a soft and dry cloth. Clean the inside of the inner cover of the feeder.
  • Page 108 About the Machine ● Wait until the moisture has completely dried before proceeding to the next step. Wipe the rollers (a total of three places) inside the inner cover. ● Wet a soft cloth with water and wring it out well, then wipe the rollers with it. Afterwards, wipe the rollers with a soft and dry cloth.
  • Page 109 About the Machine Clean the white plate. ● Wet a soft cloth with water and wring it out well, then wipe the plate with it. Afterwards, wipe the plate with a soft and dry cloth. ● Wait until the moisture has completely dried before proceeding to the next step. Clean the document feed scanning area.
  • Page 110 About the Machine ● When closing the feeder cover, be careful not to get your fingers caught, as this may result in personal injury. Insert the power plug into the power outlet, and turn the power ON. Turning ON the Machine(P. 34) If streaks still appear on the originals or paper after the feeder cleaning operation ●...

  • Page 111: Cleaning The Dust-Proof Glass

    About the Machine Cleaning the Dust-Proof Glass A988-01H When white streaks or other print defects occur even after cleaning the platen glass, feeder, and main unit, the dust- proof glass may be dirty. In this case, follow the procedure below to clean the dust-proof glass. Turn the power OFF, and remove the power plug from the power outlet.
  • Page 112 About the Machine Insert the cleaning stick in until it hits the bottom of the hole, and gently move it back and forth. ● Insert the cleaning stick into all four holes to clean them. When cleaning is complete, return the cleaning stick to its original position. ●...

  • Page 113: Replacing The Toner Cartridge

    About the Machine Replacing the Toner Cartridge A988-01J When toner starts running low or has run out, a message is displayed prompting you to prepare a new toner cartridge or perform toner cartridge replacement. Prepare a new toner cartridge or perform toner cartridge replacement according to the displayed message.
  • Page 114 About the Machine Open the front cover of the main unit. Pull out the toner cartridge. ● Make sure to avoid applying shocks to the toner cartridge by hitting it against something, etc. Doing so may cause the toner to leak. Remove the new toner cartridge from its box.
  • Page 115 About the Machine With the white part of the new toner cartridge facing up, shake the toner cartridge up and down approximately 10 times. ● Shaking the toner cartridge evens out the toner inside. ● Do not have the white part of the toner cartridge face down. Doing so may prevent the toner from being supplied properly.
  • Page 116 About the Machine Close the front cover of the main unit. ● If printing was interrupted because toner ran out, it will automatically resume when you replace the toner cartridge. ● Even if cyan, magenta, or yellow toner runs out, you can continue to print in black-and-white as long as black toner remains, but the printing quality will drop.

  • Page 117: Replacing The Waste Toner Container

    About the Machine Replacing the Waste Toner Container A988-01K When the waste toner container is almost full or completely full, a message is displayed prompting you to prepare a new waste toner container or perform waste toner container replacement. Prepare a new waste toner container or perform waste toner container replacement according to the displayed message.
  • Page 118 Install the new waste toner container. ● Insert the waste toner container with the Canon logo on top of the container towards the back of the machine, and push it in to load it.
  • Page 119 Close the waster toner cover. ● Used toner cannot be reused. Do not mix new and used toner together. ● The used waste toner container will be collected by your local authorized Canon dealer.

  • Page 120: Replenishing The Staples (Optional)

    About the Machine Replenishing the Staples A988-01L When the staples in the finisher have run out, an icon prompting you to replenish the staples is displayed on the bottom right of the screen. Press the icon, and follow the on-screen instructions to replace the staple cases. Replenishing the Staples for the Staple Finisher and Booklet Finisher(P.

  • Page 121: Replenishing The Staples For The Staple Finisher And Booklet Finisher

    About the Machine Replenishing the Staples for the Staple Finisher and Booklet Finisher A988-01R Replacing the Staple Cases in the Stapler Unit(P. 107) Replacing the Staple Cases in the Saddle Stitch Unit(P. 109) Replacing the Staple Cases in the Stapler Unit Open the front cover of the finisher.
  • Page 122 About the Machine Take out a new staple case from its box. Load the new staple case in the staple cartridge. ● Insert the plate protruding from the staple case front end into the staple cartridge, and lower the staple case to place it in the staple cartridge.
  • Page 123 About the Machine Close the front cover of the finisher. ● Dry stapling may be performed automatically for staple repositioning. Replacing the Staple Cases in the Saddle Stitch Unit Confirm before handling ● If there is any paper in the booklet tray, remove it. Open the front cover of the finisher.
  • Page 124 About the Machine Remove the (two) staple cases while pulling down the lever towards yourself. Remove the empty staple case. ● While holding both sides of the top of the empty staple case, lift up the staple case to remove it. Take out a new staple case from its box.
  • Page 125 About the Machine Install the (two) staple cases in the saddle stitch unit. ● Push them in as far as they will go. Push in the saddle stitcher unit, and close the front cover of the finisher. ● If stapling dose not work after staples are replenished, perform staple repositioning manually. <Saddle Stitch Staple Repositioning>(P.

  • Page 126: Replenishing The Staples For The Inner Finisher

    About the Machine Replenishing the Staples for the Inner Finisher A988-01S Open the front cover of the finisher. Pull out the staple cartridge. ● Pull the green tab to disengage the lock, and lift the case slightly upwards while pulling it straight out. Remove the empty staple case from the staple cartridge.
  • Page 127 About the Machine Load the new staple case in the staple cartridge. ● Insert the plate protruding from the staple case front end into the staple cartridge, and lower the staple case to place it in the staple cartridge. Hold the green tab on the staple cartridge and push in the cartridge as far as it will Close the front cover of the finisher.

  • Page 128: Replacing The Drum Unit

    About the Machine Replacing the Drum Unit A988-01U When the drum unit is nearing the end of its lifetime, a message prompting you to replace the drum unit is displayed at the bottom of the screen. Press the icon at the right bottom of the screen, and follow the on-screen instructions to replace the drum unit.
  • Page 129 About the Machine Open the cover of the drum unit. Pull out the drum unit. ● Pull out the drum unit while supporting it with your hands as indicated in the diagram. ● Do not tilt the drum unit. Doing so may cause the toner in the drum to spill. Remove the new drum unit from its box.
  • Page 130 About the Machine Install the new drum unit. Remove the protective cover. ● First push in the slider on the right side of the gray protective cover toward the back of the main unit until it cannot go any further, and then pull out the protective cover. ●...
  • Page 131 For information on the full adjustment, see Full Adjustment(P. 1393) . ● After the replacement is complete, put the used drum unit in the bag that contained the new drum unit, and store it until the local authorized Canon dealer comes to collect it.

  • Page 132: Emptying The Punch Waste (Optional)

    About the Machine Emptying the Punch Waste A988-01W When the punch waste in the finisher is full, an icon is displayed on the bottom right of the screen. Press the icon and follow the instructions on the screen to empty the punch waste. Emptying the Punch Waste in the Staple Finisher and Booklet Finisher(P.

  • Page 133: Emptying The Punch Waste In The Staple Finisher And Booklet Finisher

    About the Machine Emptying the Punch Waste in the Staple Finisher and Booklet Finisher A988-01X Open the front cover of the finisher. Pull out the punch waste tray. ● Hold the handle, and gently pull out the tray towards yourself. ●...
  • Page 134 About the Machine Return the punch waste tray to its original position. ● Push the punch waste tray in as far as it will go. Close the front cover of the finisher.

  • Page 135: Emptying The Punch Waste In The Inner Finisher

    About the Machine Emptying the Punch Waste in the Inner Finisher A988-01Y Open the right cover of the finisher. Pull out the punch waste tray. ● Hold the handle, and gently pull out the tray towards yourself. ● After pulling out the punch waste tray half way, place your hand underneath it and pull it out all the way. Empty the punch waste.
  • Page 136 About the Machine ● Push the punch waste tray in as far as it will go. Close the right cover of the finisher.

  • Page 137: Replacement Parts

    Confirm that the code on the front cover of the machine and the one on the package of the genuine toner are the same. Model name Genuine Canon toner imageRUNNER ADVANCE DX C3935i / C3930i / C3930 / C3926i / C3926 / C3922i / C3922 ● Canon NPG-88 Toner Black ●...
  • Page 138 Be careful of counterfeit toners ● Please be aware that there are counterfeit Canon toners in the marketplace. Use of counterfeit toner may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner.
  • Page 139 Staple Cases for Replacement Always use the dedicated replacement staple cases for this machine. Note that the model number of the staples to use differs according to the finisher. Finisher name Genuine Canon staple case Staple Finisher-AE Booklet Finisher-AE Inner Finisher-L ●...
  • Page 140 Make sure to use the dedicated waste toner container for this machine. ● WT-202 ◼ Fixing Assembly Follow the instructions provided to your dealer or service representative. ● FX-503 ◼ Secondary Transfer Outer Roller Follow the instructions provided to your local authorized Canon dealer. ● TR-501...
  • Page 141 About the Machine ◼ ITB Unit Follow the instructions provided to your local authorized Canon dealer. ● TB-501 ◼ ADF Maintenance Kit (for 2-Sided Double Pass Feeder (DADF-BA)) Follow the instructions provided to your dealer or service representative. ● DR-202 ◼...

  • Page 142: Checking The Remaining Amount Of Consumables

    About the Machine Checking the Remaining Amount of Consumables A988-021 When you press (Status Monitor), the Status Monitor screen is displayed, allowing you to check the toner level or other status indications. Checking the Remaining Toner Level(P. 128) Checking the Space Remaining in the Waste Toner Container(P. 128) Checking the Remaining Amount of Staples and Saddle Stitch Staples(P.
  • Page 143 About the Machine Press (Status Monitor) <Consumables/Others> check <Remaining Staples> and <Saddle Staples>. Checking the Amount of Punch Waste Check whether the punch waste is full, especially before punching a large number of holes. Press (Status Monitor) <Consumables/Others> <Punch Waste> / <Puncher Unit Waste> Checking the Detailed Status of Consumables Check the detailed status of consumables.
  • Page 144 About the Machine Replacing the Toner Cartridge(P. 99) Replacing the Waste Toner Container(P. 103) Replenishing the Staples (Optional)(P. 106) Emptying the Punch Waste (Optional)(P. 118) Countermeasures for Each Message(P. 1444)

  • Page 145: Clearing Paper Jams

    About the Machine Clearing Paper Jams A988-022 If a paper jam occurs, a message, the location of the paper jam, and the procedure for clearing it are displayed on the screen. If you do not know how to clear the paper jam from viewing the screen, see Paper Jam Locations(P.
  • Page 146 About the Machine Do sheets of paper overlap when being fed? ● If paper jams occur due to overlapping of sheets of paper when being fed, reload the paper by changing the orientation. Is the paper type correct? ● On the <Status Monitor> screen, check the paper type. <Status Monitor>...
  • Page 147 About the Machine Paper drawer Paper Jams in a Paper Source(P. 145) Staple finisher Paper Jams in the Staple Finisher(P. 150) Booklet finisher Paper Jams in the Booklet Finisher(P. 153) Inner Finisher Paper Jams in the Inner Finisher(P. 157) ● Paper may not actually be jammed in the location you check.

  • Page 148: Paper Jams In The Feeder

    About the Machine Paper Jams in the Feeder A988-023 Check the paper jam location on the screen, and follow the procedure below to remove the original. When the 2-Sided Single Pass Feeder (Single Pass DADF-C) is attached(P. 134) When the 2-Sided Double Pass Feeder (DADF-BA) is attached(P. 136) When the 2-Sided Single Pass Feeder (Single Pass DADF-C) is attached The Single Pass DADF-C is an optional product.
  • Page 149 About the Machine If an original is jammed, gently pull it out in the direction of the arrow. ● If you cannot remove the jammed original, proceed to the next step without forcibly removing it. Check whether an original is jammed in the original output tray. Turn the green knob counterclockwise.
  • Page 150 About the Machine After removing all jammed originals, close the feeder cover. Lift up the feeder. If an original is jammed, remove it. Lift up the feeder. If an original is jammed, gently pull it out in the direction of the arrow. Return the feeder to its original position.
  • Page 151 About the Machine Check whether an original is jammed in the feeder cover. Pull the lever to open the feeder cover. If an original is jammed, gently pull it out in the direction of the arrow. Check whether an original is jammed in the original output tray. Turn the green knob counterclockwise.
  • Page 152 About the Machine If an original is jammed, gently pull it out in the direction of the arrow. Check whether an original is jammed inside the inner cover of the feeder. Open the inner cover of the feeder. If an original is jammed, gently pull it out in the direction of the arrow. Close the inner cover of the feeder.
  • Page 153 About the Machine After removing all jammed originals, close the feeder cover. Lift up the feeder, and check whether there is a jammed original. Lift up the feeder, and check the position indicated by If an original is jammed, gently pull it out in the direction of the arrow. Return the feeder to its original position.

  • Page 154: Paper Jams In The Main Unit

    About the Machine Paper Jams in the Main Unit A988-024 Check the paper jam location on the screen, and follow the procedure below to remove the paper. Confirm before handling ● Before starting the operation to clear paper jams, confirm that the covers and paper drawers of the machine and optional equipment are closed.
  • Page 155 About the Machine Check whether paper is jammed in the output area or reversing unit. ● If paper is jammed, gently pull it out in the direction of the arrow. Check whether paper is jammed in the fixing assembly. Open the upper cover of the fixing assembly. If paper is jammed, gently pull it out in the direction of the arrow.
  • Page 156 About the Machine ● If you cannot remove the paper via the top side of the fixing assembly, gently pull it out via the bottom side of the assembly. Return the upper cover of the fixing assembly back to position. Check whether paper is jammed in the output area on the side of the main unit's right cover.
  • Page 157 About the Machine If paper is jammed in the upper area of the duplexing unit, gently pull it out in the direction of the arrow. Return the duplex unit back into position. If paper is jammed in the lower area of the duplexing unit, gently pull it out in the direction of the arrow. Check whether paper is jammed around the paper drawer 1.
  • Page 158 About the Machine Gently close the right cover of the main unit until they click. ● Continue following the instructions on the screen to proceed with the interrupted operation or continue clearing paper jams.

  • Page 159: Paper Jams In A Paper Source

    About the Machine Paper Jams in a Paper Source A988-025 Check the paper jam location on the screen, and follow the procedure below to remove the paper. Clearing Paper Jams in Paper Drawers 1(P. 145) Clearing Paper Jams in Paper Drawers 2(P. 145) Clearing Paper Jams in Paper Drawers 3 and 4 (Optional)(P.
  • Page 160 About the Machine Open the upper-right cover of the paper drawer. If paper is jammed, gently pull it out in the direction of the arrow. Gently close the upper-right cover of the paper drawer until it clicks. Check whether paper is jammed in the paper drawer. Open the paper drawer.
  • Page 161 About the Machine Clearing Paper Jams in Paper Drawers 3 and 4 Check whether paper is jammed in the upper-right cover or lower-right cover of the paper drawer. Open the upper-right cover and lower-right cover of the paper drawer. If paper is jammed, gently pull it out in the direction of the arrow. Gently close the upper-right cover and lower-right cover of the paper drawer until they click.
  • Page 162 About the Machine Push the paper drawer in until it clicks. ● When closing the paper drawer, be careful not to get your fingers caught, as this may result in personal injury. ● Continue following the instructions on the screen to proceed with the interrupted operation or continue clearing paper jams.

  • Page 163: Paper Jams In A Finisher (Optional)

    About the Machine Paper Jams in a Finisher A988-026 This section describes the method for clearing paper jams in a finisher. Check the paper jam location on the screen, and follow the procedure in the reference indicated below to remove the paper. Paper Jams in the Staple Finisher(P.

  • Page 164: Paper Jams In The Staple Finisher

    About the Machine Paper Jams in the Staple Finisher A988-027 Check whether paper is jammed in the finisher. Open the front cover of the finisher. Lift up the output tray paper supporter of the Tray B. Turn the green knob to feed the jammed paper to the Tray B side. If paper comes out of the outlet of the Tray B, gently pull the paper out in the direction of the arrow.
  • Page 165 About the Machine Check whether paper is jammed in the delivery unit. Open the escape delivery guide ( ● If paper is jammed, gently pull it out in the direction of the arrow. Lift up the first flapper ( ● If paper is jammed, gently pull it out in the direction of the arrow.
  • Page 166 About the Machine Check whether paper is jammed. ● If paper is jammed, gently pull it out in the direction of the arrow. Close the cover of the buffer pass unit. ● Continue following the instructions on the screen to proceed with the interrupted operation or continue clearing paper jams.

  • Page 167: Paper Jams In The Booklet Finisher

    About the Machine Paper Jams in the Booklet Finisher A988-028 Confirm before handling ● If there is any paper in the booklet tray, remove it. Check whether paper is jammed in the finisher. Open the front cover of the finisher. Lift up the output tray paper supporter of the main tray.
  • Page 168 About the Machine Check whether paper is jammed in the delivery unit. Open the escape delivery guide ( ● If paper is jammed, gently pull it out in the direction of the arrow. Lift up the first flapper ( ● If paper is jammed, gently pull it out in the direction of the arrow.
  • Page 169 About the Machine Pull out the saddle stitcher unit. Check whether paper is jammed in the transparent guide. Open the transparent guide ( ● If paper is jammed, gently pull it out in the direction of the arrow. Return the transparent guide to its original position. Return the saddle stitcher unit to its original position.
  • Page 170 About the Machine Check whether paper is jammed. ● If paper is jammed, gently pull it out in the direction of the arrow. Close the cover of the buffer pass unit. ● Continue following the instructions on the screen to proceed with the interrupted operation or continue clearing paper jams.

  • Page 171: Paper Jams In The Inner Finisher

    About the Machine Paper Jams in the Inner Finisher A988-029 Open the right cover of the main unit. Check whether paper is jammed in the output area or reversing unit. ● If paper is jammed, gently pull it out in the direction of the arrow. Open the left cover of the finisher.
  • Page 172 About the Machine Check whether paper is jammed in the inner finisher. Lift up the guide at the entrance. If paper is jammed, gently pull it out in the direction of the arrow. Return the guide to its original position. When the Puncher Unit is attached: Open the front cover of the puncher unit.
  • Page 173 About the Machine Turn the green knob to feed the jammed paper to the outlet of the puncher unit. If paper comes out of the outlet of the puncher unit, gently pull the paper out in the direction of the arrow.
  • Page 174 About the Machine Close the left cover of the finisher. ● Continue following the instructions on the screen to proceed with the interrupted operation or continue clearing paper jams.

  • Page 175: Clearing Staple Jams (Optional)

    About the Machine Clearing Staple Jams A988-02A If staple jam occurs, a message, the location of the staple jam, and the procedure for clearing it are displayed on the screen. Check the staple jam location on the screen, and remove the jammed staple by following the procedure described in the reference below.

  • Page 176: Staple Jam Has Occurred In The Staple Finisher

    About the Machine Staple Jam Has Occurred in the Staple Finisher A988-02C Open the front cover of the finisher. Pull out the staple cartridge. ● Hold the green tab on the staple cartridge and pull the cartridge straight out. Remove the jammed staple(s) from the staple cartridge. Lift up the knob on the staple cartridge.
  • Page 177 About the Machine Return the knob on the staple cartridge to its original position. Hold the green tab on the staple cartridge and push in the cartridge as far as it will Close the front cover of the finisher. ● Dry stapling may be performed automatically for staple repositioning.

  • Page 178: Staple Jam Has Occurred In The Booklet Finisher

    About the Machine Staple Jam Has Occurred in the Booklet Finisher A988-02E Clearing Staple Jams in the Staple Unit(P. 164) Clearing Staple Jams in the Saddle Stitcher Unit(P. 165) Confirm before handling ● If there is any paper in the booklet tray, remove it. Clearing Staple Jams in the Staple Unit Open the front cover of the finisher.
  • Page 179 About the Machine Remove all jammed staples and exposed staples. Return the knob on the staple cartridge to its original position. Hold the green tab on the staple cartridge and push in the cartridge as far as it will Close the front cover of the finisher. ●...
  • Page 180 About the Machine Pull out the saddle stitcher unit. Remove the (two) staple cartridges while pulling down the lever towards you. Remove the jammed staple(s) from the staple cartridge. Lower the knob on the staple cartridge.
  • Page 181 About the Machine Remove all jammed staples and exposed staples. Return the knob on the staple cartridge to its original position. Install the (two) staple cases in the saddle stitch unit. Gently return the saddle stitcher unit to its original position. Close the front cover of the finisher.

  • Page 182: Staple Jam Has Occurred In The Inner Finisher

    About the Machine Staple Jam Has Occurred in the Inner Finisher A988-02F Check whether paper is jammed in output tray of the finisher. ● If paper is jammed, gently pull it out in the direction of the arrow. ● When you are using the Staple mode, do not remove the current stack of printouts from the output tray before it is stapled.
  • Page 183 About the Machine Remove the jammed staple(s) from the staple cartridge. Lift up the knob on the staple cartridge. Remove all jammed staples and exposed staples. Return the knob on the staple cartridge to its original position. Hold the green tab on the staple cartridge and push in the cartridge as far as it will...
  • Page 184 About the Machine Close the front cover of the finisher. ● Dry stapling may be performed automatically for staple repositioning.

  • Page 185: Options

    About the Machine Options A988-02H The functionality of the machine can be expanded by installing options to the machine. ● For information on system-related optional equipment, see System Options(P. 1614) . ◼ Available Options Optional Equipment(P. 174) ◼ Finding Options According to Your Purposes To load multiple sheets of original 2-Sided Single Pass Feeder (Single Pass DADF-C)(P.
  • Page 186 About the Machine To use the authentication function to manage users by department Copy Card Reader(P. 209) To use a support tool when closing the feeder ADF Access Handle-A(P. 213) To make space for placing originals, etc. Utility Tray-B ◼ Handling of the Options ●...
  • Page 187 About the Machine ● Some of the settings may not be displayed depending on the configuration of optional equipment installed on the machine.

  • Page 188: Optional Equipment

    About the Machine Optional Equipment A988-02J By combining options, you can use functions more efficiently. ◼ When the Staple Finisher-AE/Booklet Finisher-AE is installed Booklet Finisher-AE You can perform collating, grouping, offsetting, stapling (Corner/Double/Saddle Stitch), and saddle folding with this option. In addition, you can manually bind with the stapler or bind without the stapler. Staple Finisher-AE/Booklet Finisher-AE/2/4 Hole Puncher Unit-A/2/3 Hole Puncher Unit-A(P.
  • Page 189 About the Machine ◼ When the Inner Finisher-L is installed Inner Finisher-L You can perform collating, grouping, offsetting, and stapling (Corner/Double) with this option. In addition, you can manually bind with the stapler or bind without the stapler. Inner Finisher-L/Inner 2/4 Hole Puncher-D/Inner 2/3 Hole Puncher-D(P.
  • Page 190 About the Machine ◼ When Other Options are Installed Inner 2way Tray-M This option enables paper to be output to two locations. Inner 2way Tray-M(P. 206) DADF-BA Several sheets of original or 2-sided originals can be scanned continuously. 2-Sided Double Pass Feeder (DADF-BA)(P.
  • Page 191 About the Machine Utility Tray-B This option provides space for placing originals. Platen Cover-Y This option holds the original placed on the platen glass in place. Platen Cover-Y(P. 208) Copy Card Reader You can implement Department ID Management using the card reader. Copy Card Reader(P.

  • Page 192: Cassette Feeding Unit-Aw

    About the Machine Cassette Feeding Unit-AW A988-02K Enables you to add two paper drawers. Loading different sized paper in the optional paper drawers enables reduced work for switching paper. Paper drawer Load Paper. Basic Paper Loading Method(P. 46) Lower-right cover Open this cover when clearing a paper jam inside the machine.

  • Page 193: Media Adjustment Kit-A

    About the Machine Media Adjustment kit-A A988-02L This kit enables you to load heavy coated paper (300 g/m²) in the multi-purpose tray. ● For information on available paper sizes, see Available Paper(P. 225) .

  • Page 194: Inner Finisher-L/Inner 2/4 Hole Puncher-D/Inner 2/3 Hole Puncher-D

    About the Machine Inner Finisher-L/Inner 2/4 Hole Puncher-D/Inner 2/3 Hole Puncher-D A988-02R Installing "Inner Finisher-L" enables you to use the following finish functions. Collate The printouts are collated into sets arranged in page order of the original. 　 Group All printouts of the same original page are grouped together into sets. 　...
  • Page 195 About the Machine ◼ External View Auxiliary Tray Pull out the auxiliary tray if you are outputting large size paper. Output Tray Paper is output to the output tray. Staple Button Press this button when you manually staple paper (Manual Stapling). You can also staple paper without pressing the button.
  • Page 196 About the Machine When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠ select <Top Right> When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Top Left> ● Stapling at the top left of paper in portrait orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠...
  • Page 197 About the Machine When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Bottom Left> ● Stapling at the top right of paper in landscape orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠ select <Bottom Right> When Placing A3-, B4-size Originals Feeder Platen glass ➠...
  • Page 198 About the Machine Feeder Platen glass ➠ select <Top Right> When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Top Left> Stapling at Two Locations in a Margin Area of the Paper (Double) Refer to the following figures to select the staple position. ●...
  • Page 199 About the Machine When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠ select <Left> ● Stapling in the right margin area of paper in portrait orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠ select <Right> ● Stapling at the left margin area of paper in landscape orientation When Placing A3-, B4-size Originals Feeder...
  • Page 200 About the Machine ➠ select <Left> ● Stapling in the right margin area of paper in landscape orientation Feeder Platen glass ➠ select <Right> Binding the Paper by Crimping without Using Staples (Corner) Refer to the following figures to select the crimp position when crimping the paper without using staples. ●...
  • Page 201 About the Machine When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Top Left> ● Stapling at the top left of paper in portrait orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠ select <Top Left> When Placing A3-, B4-size Originals Feeder Platen glass ➠...
  • Page 202 About the Machine When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠ select <Bottom Right> When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Top Right> ● Stapling at the top left of paper in landscape orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠...
  • Page 203 About the Machine ➠ select <Top Left> Manual Stapling Place the desired bundle of paper into the slit in the inner finisher. ● Insert the corner of the paper bundle where you want it stapled straight into the slit, with the front side of the paper facing down.
  • Page 204 About the Machine ● You cannot perform manual stapling while outputting of printed paper continues. Making Punch Holes Refer to the following figures to place the original so that punch holes are made at the desired positions. ● Making punch holes in the left margin area of paper in portrait orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass...
  • Page 205 About the Machine ● Making punch holes in the top margin area of paper in landscape orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ● For information on the paper sizes that can be used for Staple, see Inner Finisher-L(P.

  • Page 206: Staple Finisher-Ae/Booklet Finisher-Ae/2/4 Hole Puncher Unit-A/2/3 Hole Puncher Unit-A

    About the Machine Staple Finisher-AE/Booklet Finisher-AE/2/4 Hole Puncher Unit-A/2/3 Hole Puncher Unit-A A988-02S Installing "Staple Finisher-AE" or "Booklet Finisher-AE" enables you to use the following finish functions. Collate The printouts are collated into sets arranged in page order of the original. 　...
  • Page 207 About the Machine ◼ External View Booklet Finisher-AE Staple Finisher-AE Tray A The prints are output to this tray. You can specify functions for which the tray is used by configuring <Output Tray Settings>. <Output Tray Settings>(P. 1179) Staple Button Press this button when you manually staple paper (Manual Stapling).
  • Page 208 About the Machine Lock Release Lever (Booklet Finisher-AE only) Pull down the lever to unlock the paper stopper. Paper Stopper (Booklet Finisher-AE only) ● When you lower the paper stopper, pull down the lock release lever. If you lower the paper stopper without pulling down the lock release lever, the paper stopper may be damaged.
  • Page 209 About the Machine Saddle stitcher unit (Booklet Finisher-AE only) Pull out to remove jammed paper or clear a staple jam in the saddle stitcher unit, or to replace the staple cartridge. Punch waste tray (2/4 Hole Puncher Unit-A/2/3 Hole Puncher Unit-A) Pull out to discard punch waste.
  • Page 210 About the Machine ➠ select <Top Left> ● Stapling at the top left of paper in portrait orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠ select <Top Left> When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Bottom Left>...
  • Page 211 About the Machine ➠ select <Bottom Right> When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Top Right> ● Stapling at the top left of paper in landscape orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠ select <Top Right>...
  • Page 212 About the Machine When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Left> ● Stapling in the left margin area of paper in portrait orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠ select <Left> ● Stapling in the right margin area of paper in portrait orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass...
  • Page 213 About the Machine ➠ select <Right> ● Stapling at the left margin area of paper in landscape orientation When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Left> ● Stapling in the right margin area of paper in landscape orientation Feeder Platen glass ➠...
  • Page 214 About the Machine When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠ select <Top Right> When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Top Left> ● Stapling at the top left of paper in portrait orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠...
  • Page 215 About the Machine When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Bottom Left> ● Stapling at the top right of paper in landscape orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ➠ select <Bottom Right> When Placing A3-, B4-size Originals Feeder Platen glass ➠...
  • Page 216 About the Machine Feeder Platen glass ➠ select <Top Right> When Placing A3-, B4-size Originals Feeder Platen glass ➠ select <Top Left> Manual Stapling Place the desired bundle of paper into the slit in the staple finisher or booklet finisher. ●...
  • Page 217 About the Machine Pull out the paper bundle. ● Wait for the staple button to turn off, and then pull out the paper bundle. ● You cannot perform manual stapling while outputting of printed paper continues. Making Punch Holes Refer to the following figures to place the original so that punch holes are made at the desired positions. ●...
  • Page 218 About the Machine ● Making punch holes in the left margin area of paper in landscape orientation Feeder Platen glass ● Making punch holes in the top margin area of paper in landscape orientation When Placing A4-, B5-, A5-size Originals Feeder Platen glass ●...
  • Page 219 About the Machine Collate and group ● If you select <Offset> in combination with the collate or group function, each printout group is shifted. ● Once an output tray has reached its stacking limit, subsequent prints are automatically delivered to the next available tray.

  • Page 220: Inner 2Way Tray-M

    About the Machine Inner 2way Tray-M A988-02U You can use the following finish functions. Collate The printouts are collated into sets arranged in page order of the document. 　 Group All printouts of the same original page are grouped together into sets. 　...

  • Page 221: Copy Tray-T

    About the Machine Copy Tray-T A988-02W You can use the following finish functions. Collate The printouts are collated into sets arranged in page order of the document. Group All printouts of the same original page are grouped together into sets. Rotate 90 Degrees Each printout group is rotated alternately in different directions.

  • Page 222: Platen Cover-Y

    A988-02X If you do not want to use the feeder, install the Platen Cover-Y. The cover enables originals placed on the platen glass to be held in place. For more information, contact your local authorized Canon dealer. Platen cover Place the original on the platen glass, and close the cover.

  • Page 223: Copy Card Reader

    About the Machine Copy Card Reader A988-02Y If you install the "Copy Card Reader" to the machine, you can perform Department ID Management using the control card. Users are required to authenticate themselves before starting an operation such as copying or faxing ( Configuring the Department ID Management Settings(P.
  • Page 224 About the Machine Removing the card Remove the control card from the card slot. Confirm that the screen to set a control card is displayed. ● If you set the Server Authentication user authentication system of User Authentication as the login service (including when performing Server Authentication with the 'Server Authentication + Local Device Authentication' user authentication system), you cannot use the Copy Card Reader.

  • Page 225: Numeric Keypad

    About the Machine Numeric Keypad A988-030 Attaching a Numeric Keypad to the machine allows you to use the keypad keys instead of certain buttons on the touch panel display. Note that when you are using Voice Navigation, you must attach the Numeric Keypad to the machine beforehand.
  • Page 226 About the Machine Reset key Press to cancel the settings and restore the previously specified settings. Stop key Stops a send job or a print job. Canceling Send/Print Jobs(P. 391) Start key Press to start copying or scanning documents. Log In/Out key Press this key to log in when personal authentication is necessary.

  • Page 227: Adf Access Handle-A

    About the Machine ADF Access Handle-A A988-031 This option helps you to close the feeder. ADF access handle Hook the edge of the handle to the tip of the feeder to gently close it.

  • Page 228: Optional Equipment Supporting Specific Functions

    About the Machine Optional Equipment Supporting Specific Functions A988-032 The optional equipment enabling you to use the finishing functions of the machine are as follows. Install items of optional equipment that are relevant to the functions you want to use. Using the Sorting Functions(P.
  • Page 229 About the Machine Using the Hole Punching Function Function Inner Finisher-L Staple Finisher-AE Booklet Finisher-AE Inner 2way Tray-M Copy Tray-T Hole Punch － － *1 Can be used only when "Inner 2/4 Hole Puncher-D" or "Inner 2/3 Hole Puncher-D" is installed. *2 Can be used only when "2/4 Hole Puncher Unit-A"...

  • Page 230: Hardware Specifications

    About the Machine Hardware Specifications A988-033 This section presents the specifications of the main unit and optional equipment of this product. Note that the specifications are subject to change without notice for product improvement or future release. ● To check the system specifications for this product, see System Specifications(P.

  • Page 231: Main Unit

    About the Machine Main Unit A988-034 Name Canon imageRUNNER ADVANCE DX C3935i / C3930i / C3930 / C3926i / C3926 / C3922i / C3922 Type Desktop Color Supported Full Color Resolution for Reading ● 600 dpi x 600 dpi ●...
  • Page 232 About the Machine First Copy Time imageRUNNER ADVANCE DX C3935i / C3935 Full Color: 7.4 seconds Black-and-White: 5.5 seconds imageRUNNER ADVANCE DX C3930i / C3930 / C3926i / C3926 / C3922i / C3922 Full Color: 8.4 seconds Black-and-White: 6.1 seconds...
  • Page 233 About the Machine ● A4, B5, B5R, A5, A5R, A6R, LTR, STMT, STMTR, and 16K: 200 sheets (80 g/m² / 75 g/m² / 64 g/m²) ● 305 mm x 457 mm, 320 mm x 450 mm (SRA3), A3, B4, A4R, 11" x 17", LGL, LTRR, EXEC, 8K, and 16KR: 100 sheets (80 g/m²...
  • Page 234 About the Machine *1 When copying: 600 dpi x 600 dpi *2 When using the <Fax>, <Scan and Send>, or <Scan and Store> function, you can scan the originals up to 301 mm x 424 mm (A3+) or 283.4 mm x 435.8 mm (11x17+). *3 When the ＜...

  • Page 235: 2-Sided Single Pass Feeder (Single Pass Dadf-C)

    About the Machine 2-Sided Single Pass Feeder (Single Pass DADF-C) A988-035 The Single Pass DADF-C is an optional product. Original Feeding Mechanism Automatic Document Feeder Original Size/Type Size of Originals ● Max: 304.8 mm x 431.8 mm ● Min: 69.9 mm x 139.7 mm Weight of Originals *2*3 ●...
  • Page 236 About the Machine *2 The weights for A6R size or smaller originals are 50 g/m² to 220 g/m². *3 The same also applies when color and black and white are both used. *4 Copying/scanning with a combination other than described above may cause damage to the documents or paper jams.

  • Page 237: 2-Sided Double Pass Feeder (Dadf-Ba)

    About the Machine 2-Sided Double Pass Feeder (DADF-BA) A988-036 The DADF-BA is an optional product. Original Feeding Mechanism Automatic Document Feeder Original Size/Type Size of Originals ● Max: 297.0 mm x 431.8 mm ● Min: 139.7 mm x 128.0 mm Weight of Originals Full Color: ●...
  • Page 238 About the Machine ● Black-and-White: 25.5 pages/minute Dimensions 565 mm x 540 mm x 139 mm (W x D x H) Weight Approximately 8.2 kg *1 Long Original: 431.8 mm to 630.0 mm (only one original for one-sided scanning) *2 Originals weighing from 38 g/m² to 128 g/m² are supported when scanning a single original. *3 Place only one original at a time.

  • Page 239: Available Paper

    About the Machine Available Paper A988-037 The paper types that can be used with this machine are shown in the following table. For available paper with options attached, see the specifications of respective options. Also, confirm the precautions regarding paper use. Supported Paper Sizes(P.
  • Page 240 About the Machine Paper Sizes Paper Source (Standard) Paper Source (Optional) Paper Drawer 1 Paper Drawer 2 Multi-Purpose Tray Cassette Feeding Unit-AW LTRR 11x17 STMT STMTR EXEC FOOLSCAP/FOLIO OFICIO LEGAL (India) FOOLSCAP (Australia) LETTER (Government) LETTERR (Government) LEGAL (Government) OFICIO (Mexico) OFICIO (Ecuador) OFICIO (Argentina) LETTER (Argentina)
  • Page 241 About the Machine Paper Sizes Paper Source (Standard) Paper Source (Optional) Paper Drawer 1 Paper Drawer 2 Multi-Purpose Tray Cassette Feeding Unit-AW (98.4 mm x 139.7 mm to 320 mm x 457.2 mm) Custom Size (98.4 mm x 139.7 mm to 320 mm x 457.2 mm) No.10 (COM10) ISO-C5 Monarch...
  • Page 242 About the Machine...
  • Page 243 About the Machine ● Other supported paper sizes are as follows. 305 mm x 457 mm 320 mm x 450 mm (SRA3) 11" x 17" (279.4 mm x 431.8 mm) FOOLSCAP/FOLIO (215.9 mm x 330.2 mm) OFICIO (215.9 mm x 317.5 mm) LEGAL (India) (215.0 mm x 345.0 mm) FOOLSCAP (Australia) (206.0 mm x 337.0 mm) F4A (215.9 mm x 342.9 mm)
  • Page 244 About the Machine ● In the User's Guide, loading paper with the longer side perpendicular to the front of the machine is referred to as placing in "portrait orientation" while loading paper with the longer side horizontal to the front of the machine is referred to as placing in "landscape orientation."...
  • Page 245 About the Machine Paper Type Paper Weight Paper Source (Standard) Paper Source (Optional) Paper Drawer 1 Paper Drawer 2 Multi-Purpose Tray Cassette Feeding Unit-AW Heavy 5 181 to 220 g/m Heavy 6 221 to 256 g/m Heavy 7 257 to 300 g/m Recycled 1 64 to 75 g/m Recycled 2...
  • Page 246 About the Machine Paper Type Paper Weight Paper Source (Standard) Paper Source (Optional) Paper Drawer 1 Paper Drawer 2 Multi-Purpose Tray Cassette Feeding Unit-AW 2-Sided Coated 4 221 to 256 g/m 2-Sided Coated 5 257 to 300 g/m Letterhead 1 64 to 75 g/m Letterhead 2 76 to 90 g/m...
  • Page 247 About the Machine ◼ Paper Not Available for Finishing ● Finishing functions are not available when making copies or printing on A5R-, A6R-, STMT-, STMTR-, 305 mm x 457 mm, 320.0 mm x 450.0 mm (SRA3), free size paper, transparencies, tracing paper, labels, envelope or postcards. ◼...
  • Page 248 About the Machine When printing on paper that has absorbed moisture ● Steam may emit from the paper output area, or water droplets may form around the paper output area. There is nothing unusual about any of these occurrences, which occur when the heat generated from fixing toner on the paper causes moisture in the paper to evaporate (most likely to occur at low room temperatures).

  • Page 249: Cassette Feeding Unit-Aw

    About the Machine Cassette Feeding Unit-AW A988-038 Paper Size/Weight/Type Available Paper(P. 225) Paper Drawers Capacity 550 sheets (80 g/m² / 75 g/m²)/640 sheets (64 g/m²) Dimensions 565 mm x 635 mm x 248 mm (W x D x H) Weight Approximately 16.0 kg * Up to 100 sheets for transparencies.

  • Page 250: Media Adjustment Kit-A

    About the Machine Media Adjustment kit-A A988-039 Paper Sizes Max: 320 mm x 457.2 mm Min: 210 mm x 139.7 mm Paper Weight 60 g/m² to 300 g/m² Paper Type Thin 1, Plain, Heavy, Recycled, 1-Sided Coated, 2-Sided Coated, Color, Pre-punched, Labels, Bond and Letterhead Capacity 1 sheet...

  • Page 251: Inner Finisher-L

    About the Machine Inner Finisher-L A988-03A Paper Sizes Paper available for the Main Unit ( Supported Paper Sizes(P. 225) ) Paper Weight 52 g/m² to 300 g/m² Paper Type Paper available for the Main Unit ( Supported Paper Types(P. 230) ) Upper Tray (Tray B) Capacity Per Tray ●...
  • Page 252 About the Machine ● A3, B4, 11" x 17", LGL, and 8K: 30 sheets (52 g/m to 90 g/m 20 sheets (91 g/m to 105 g/m 2 sheets (106 g/m to 256 g/m Staple (Eco): ● All sizes: 10 sheets (52 g/m to 64 g/m 8 sheets (65 g/m to 81.4 g/m...

  • Page 253: Staple Finisher-Ae / Booklet Finisher-Ae

    About the Machine Staple Finisher-AE / Booklet Finisher-AE A988-03C Paper Sizes Paper available for the Main Unit ( Supported Paper Sizes(P. 225) ) Paper Weight 52 g/m² to 300 g/m² Paper Type Paper available for the Main Unit ( Supported Paper Types(P. 230) ) Upper Tray (Tray A) Capacity Per Tray No Collating/Collate/Group mode:...
  • Page 254 About the Machine Booklet Tray Capacity ● Paper from 52 g/m² to 81.4 g/m² in weight: 25 sets (2 sheets to 5 sheets) ( Booklet Finisher-AE only )*7 15 sets (6 sheets to 10 sheets) 10 sets (11 sheets to 20 sheets) ●...
  • Page 255 About the Machine ( Booklet Finisher-AE A3, B4, A4R, 305 mm x 457 mm, 11" x 17", LGL, LTRR only ) Paper Weight Text Weight: 52 g/m² to 220 g/m² Cover Weight: 52 g/m² to 256 g/m² Max. Saddle Stitching Capacity (excluding coated paper) ●...

  • Page 256: Inner 2Way Tray-M

    About the Machine Inner 2way Tray-M A988-03E Paper Sizes Paper available for the Main Unit ( Supported Paper Sizes(P. 225) ) Paper Weight 52 g/m² to 300 g/m² Paper Type Paper available for the Main Unit ( Supported Paper Types(P. 230) ) Capacity A4, B5, B5R, A5, A5R, A6R, LTR, STMT, STMTR, and 16K: 100 sheets (80 g/m²...

  • Page 257: Copy Tray-T

    About the Machine Copy Tray-T A988-03F Paper Sizes Max: 297.0 mm x 431.8 mm Min: 98.0 mm x 182.0 mm Paper Weight 52 g/m² to 220 g/m² Paper Type Thin, Plain, Recycled, Color, Pre-Punched, Heavy 1 to 5, Bond, and Letterhead Capacity A4, B5, B5R, A5R, LTR, STMTR, and 16K: 100 sheets (80 g/m²...

  • Page 258: Copy Card Reader

    About the Machine Copy Card Reader A988-03H Available Cards Magnetic Card Readout Method Magnetic readout Magnetic Card Reading Direction Insertion direction Store/Replay Replay Dimensions 88 mm x 96 mm x 40 mm (excluding the attachment kit and cable) (W x D x H) Weight Approximately 200 g (including the attachment kit and cable)
  • Page 259 Setting Up Setting Up Setting Up ................................247 ........................248 Preparations Required Before Use ........................250 Preventing Unauthorized Access ........................252 Setting up Using the Setup Guide ........................262 Logging in as an Administrator ............................264 Setting the Date/Time ......................266 Setting up the Network Environment ......................
  • Page 260 Setting Up ....................... 327 Setting the Advanced Box of the Machine ........................328 Setting Advanced Box to Public ........................333 Connecting to the Other Devices...

  • Page 261: Setting Up

    Setting Up Setting Up A988-03J Setting up the usage environment is required before using each function of the machine. First, confirm the processes to complete "setting up" prior to actual setup. Preparations Required Before Use(P. 248) ◼ Administrators and General Users To manage the machine, it is recommended to construct a system in which someone is appointed as an administrator and general users operate the machine under the management of an administrator.

  • Page 262: Preparations Required Before Use

    Setting Up Preparations Required Before Use A988-03K Set up the machine in order from steps 1 through 5. For details, click a link to display the corresponding pages. To use the machine safely, at the same time, confirm Preventing Unauthorized Access(P. 250) . Step 1 Setting up Using the Setup Guide(P.
  • Page 263 Saving setup time by importing data from other machines ● If you have any other Canon multifunction printer and save (export) its registered setup data to a computer beforehand, setup contents such as address book and paper type setting can be immediately used by importing them to the machine.

  • Page 264: Preventing Unauthorized Access

    Setting Up Preventing Unauthorized Access A988-03L This section describes preventive measures against unauthorized access from external networks. For administrators and users that are using the machine in a network environment, make sure to read this section before use. Connecting to networks enables you to use various functions such as printing, remote operation from a computer, sending scanned documents through the Internet, etc.
  • Page 265 Setting Up Limiting Communication via a Firewall A firewall is a system that prevents unauthorized access from external networks in order to prevent attacks or invasion into the local area network. Access from outside your local network that has potential to be a risk can be shut out beforehand by limiting communication from a specific external IP address in your network environment.

  • Page 266: Setting Up Using The Setup Guide

    Setting Up Setting up Using the Setup Guide A988-03R When the machine is turned ON for the first time ( Turning ON the Machine(P. 34) ), the initial setup of the machine begins automatically. You can adjust the basic setup necessary to use the machine. Configure the basic setup in accordance with each screen, or click a link to display the corresponding page and see details.
  • Page 267 Setting Up ● Press <Log In>, select a user with administrator privileges and enter the password using the numeric keys on the control panel. The default password for "Administrator" is "7654321". Press <Log In> again, and press <OK>. ● If you enter the factory default password, the screen prompting you to change the password is displayed.
  • Page 268 Setting Up <Department ID>, and <Display Name> as necessary. For more information, see Registering User Information in the Local Device(P. 819) . The "Administrator" user will be disabled the next time you log in. ● To operate as "Administrator," press <No>. ●...
  • Page 269 Setting Up ● When you want to use Picture Login with the machine being in an appropriate condition for the print function, press <On>. This setting enables the following: use the Forced Hold Printing function, utilize print data sent from a computer for user registration, and display by default an appropriate login screen for each individual user when that user operates the machine for printing.
  • Page 270 Setting Up ● Enter the date and time, and press <OK>. ● Set <Time Zone> and <Daylight Saving Time> as necessary. For more information, Setting the Date/Time(P. 264) . Step 7 Set the IP address. Specify the settings for network connection. ●...
  • Page 271 Setting Up ● Press <On> to use the stateless address or <Off> to not use the stateless address, and press <Next>. ● For information on the IPv6 address, see Setting an IPv6 Address(P. 284) . After specifying the stateless address, specify the following settings. ●...
  • Page 272 Setting Up ● Press <Primary DNS Server> and <Secondary DNS Server>, enter IPV4/IPv6 address for the DNS server, and press <Next>. ● For information on the settings of the DNS server address, see Making DNS Settings(P. 292) . ● Press <Host Name> to enter the name of the machine (host name). Press <Domain Name>...
  • Page 273 Setting Up ● To use the Proxy, press <On>, press <Server Address> and <Port Number> to enter each value, and press <OK>. ● If you set <Use Proxy within Same Domain> to <On>, press <Set Authentication> to specify the Proxy authentication settings. ●...
  • Page 274 Setting Up ● Select the line type, and press <OK>. Step 11 Perform the automatic gradation adjustment. Adjust the gradation to print clearly. ● Depending on the machine, the procedure differs. For information on the automatic gradation adjustment, see Adjusting Gradation(P. 1393) . Step 12 Print a report.
  • Page 275 Setting Up ◼ Starting the Setup Guide later The Setup Guide cannot be started in the following cases. ● If the user authentication or department ID authentication is set. ● If the DepartmentID Authentication is set. ● If the authentication with a card is performed. (Settings/Registration) <Management Settings>...

  • Page 276: Logging In As An Administrator

    Setting Up Logging in as an Administrator A988-03S Log in as an administrator, otherwise important items regarding the network and security cannot be set. To set up the user management after the setup is complete, you need to log in as an administrator. The default user name for the administrator is "Administrator"...
  • Page 277 Setting Up ◼ When logged in as an administrator After pressing (Settings/Registration), the following screen is displayed. ● If you set to <Personal Settings> and change the items that can be personalized, settings are registered as the personal settings for the users who log into the machine. ●...

  • Page 278: Setting The Date/Time

    Setting Up Setting the Date/Time A988-03U Adjust the machine's date/time. These settings should be made properly as the date/time is used in cases such as sending an e-mail automatically at a specified time. Press (Settings/Registration). Press <Preferences> <Timer/Energy Settings> <Date/Time Settings>. Enter the date/time.
  • Page 279 Setting Up ● If you changed the setting of <Time Zone> or <Daylight Saving Time>, you need to restart the machine by turning the power OFF. Press the power switch to turn OFF the machine ( Turning OFF the Machine(P. 35) ). When 10 or more seconds have elapsed after the main power indicator turned off, turn ON the machine again ( Turning ON the Machine(P.

  • Page 280: Setting Up The Network Environment

    Setting Up Setting up the Network Environment A988-03W To connect the machine to a network, connect the machine to a router using a LAN cable or Wi-Fi and specify a unique IP address in the network. To specify an IP address, there are two methods: automatic setting and manual setting. Select one of the methods that is suitable for your communication environment and devices.
  • Page 281 Setting Up Enable the network settings of the machine. Canceling the Network Setting Lock(P. 269) Select a wired LAN or wireless LAN for connection. Selecting the Network Connection Method(P. 270) Connect the machine to a router. ● Is the LAN cable connector plugged into the proper place securely? Insert the connector until it clicks.
  • Page 282 Setting Up Adapting to the Network Environment(P. 288)

  • Page 283: Canceling The Network Setting Lock

    Setting Up Canceling the Network Setting Lock A988-03X By default, a security lock is applied to the network settings in order to prevent unintended changes. Unlock the security lock to change them. (Settings/Registration) <Preferences> <Network> <Confirm Network Connection Setting Changes> <On>...

  • Page 284: Selecting The Network Connection Method

    Setting Up Selecting the Network Connection Method A988-03Y You can select the method for connecting the machine to computers, etc. The following connection methods are available. ● Wired LAN only ● Wireless LAN only ● Simultaneous wired LAN and wireless LAN ●...
  • Page 285 Setting Up ● When using a sub line, see Cautions When Using the Sub Line(P. 1541) . If you selected <Wireless LAN> or <Wired LAN + Wireless LAN> ● Set <Sleep Mode Energy Use> to <High>. <Sleep Mode Energy Use>(P. 1088) ●...

  • Page 286: Connecting To A Wired Lan

    Setting Up Connecting to a Wired LAN A988-040 Connect the machine to a computer via a router using a LAN cable. ● A router and LAN cable are not included with the machine, so please prepare them separately. ● The machine supports 1000BASE-T/100BASE-TX/10BASE-T Ethernet. ●...

  • Page 287: Connecting To A Wireless Lan

    Setting Up Connecting to a Wireless LAN A988-041 Wirelessly connect the machine to a computer or mobile device via a wireless LAN router (access point). If the wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If the wireless router does not support with WPS, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection.
  • Page 288 Setting Up WPA2-EAP (AES-CCMP) WPA3-EAP (AES-CCMP) However, WPA-EAP and WPA2-EAP cannot be used if <Wired LAN + Wireless LAN> is selected in <Select Interface>. ● Depending on the network device, the operation of the wireless LAN router differs. See the instruction manuals for your networking device for help.

  • Page 289: Setting Up The Connection Using Wps Push Button Mode

    Setting Up Setting Up the Connection Using WPS Push Button Mode A988-042 If your wireless router supports the WPS (Wi-Fi Protected Setup) Push Button mode, you can easily set up a connection with the WPS button on the router. (Settings/Registration) <Preferences>...

  • Page 290: Setting Up The Connection Using Wps Pin Code Mode

    Setting Up Setting Up the Connection Using WPS PIN Code Mode A988-043 Some WPS (Wi-Fi Protected Setup) routers do not support the Push Button mode. In this case, register the PIN code generated on the machine to the networking device. Generating a PIN code on the machine Press (Settings/Registration).

  • Page 291: Setting Up Connection By Selecting A Wireless Router

    Setting Up Setting Up Connection by Selecting a Wireless Router A988-044 You can search the wireless routers available for connection and select one from the display of the machine. If the security standard for your wireless LAN router is WEP, WPA/WPA2-PSK or WPA3-SAE, enter a WEP key or PSK for the network key.

  • Page 292: Setting Up A Connection By Specifying Detailed Settings

    Setting Up Setting Up a Connection by Specifying Detailed Settings A988-045 If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Confirm and write down in advance information regarding your SSID, network key, security standard, or authentication/encryption method, etc.
  • Page 293 Setting Up Using WPA-EAP, WPA2-EAP or WPA3-EAP Press <WPA/WPA2-EAP>. Press <OK>. Press <OK>. ➠ When the wireless LAN router is detected and the configuration is complete, the screen <Connected.> will be displayed.

  • Page 294: Checking The Ssid And Network Key

    Setting Up Checking the SSID and Network Key A988-046 When manually setting up a wireless LAN router connection, it is necessary to specify the SSID, network key, and security standard, etc., of the wireless LAN router. The SSID and network key may be indicated on these networking devices.

  • Page 295: Setting An Ip Address

    Setting Up Setting an IP Address A988-047 To connect the machine to a network, a unique IP address on the network is required. The machine supports two versions of IP addresses: "IPv4" and "IPv6." Set and use them according to your environment. You can use either IPv4 or IPv6.

  • Page 296: Setting An Ipv4 Address

    Setting Up Setting an IPv4 Address A988-048 There are two methods to set an IPv4 address: allocating automatically using DHCP and entering manually. Select either of the two according to your environment. Conduct a connection test as necessary. Setting an IPv4 Address(P. 282) Conducting a Connection Test for an IPv4 Address(P.
  • Page 297 Setting Up Press (Settings/Registration) <Yes>. Conducting a Connection Test for an IPv4 Address When the machine is connected properly, the Remote UI login screen can be displayed from the computer ( Starting the Remote UI(P. 917) ). You can conduct a connection test on the control panel of the machine. (Settings/Registration) <Preferences>...

  • Page 298: Setting An Ipv6 Address

    Setting Up Setting an IPv6 Address A988-049 The following are the types of IPv6 addresses. Register as necessary. Up to four stateless addresses can be registered. Conduct a connection test as necessary. Type Explanation Link local address Addresses that can be used only in the same link and that are automatically created without setting anything.
  • Page 299 Setting Up <Use Manual Address> Press <On>. <Manual Address> Press the <Manual Address> button and enter an address. The following addresses cannot be used. ● Addresses that begin with "ff" (multicast address) ● Addresses that consist only of "0" ● IPv4-compatible addresses (IPv6 addresses in which the upper 96 bits are "0"...
  • Page 300 Setting Up (Settings/Registration) <Preferences> <Network> <TCP/IP Settings> <IPv6 Settings> <PING Command> Enter the address of any other in-use device or the host name <Start> ➠ When the machine is connected correctly, the <Response from the host.> message is displayed. ● Even though IP addresses are properly set, if the machine is connected to a switching hub, the machine might not be connected to the network.

  • Page 301: Setting The Ipv4 Address Of The Sub Line

    Setting Up Setting the IPv4 Address of the Sub Line A988-04A Specify the IPv4 address to use for the sub line. ● Only IPv4 addresses can be used with the sub line. Setting an IP Address(P. 287) Setting an IP Address Press (Settings/Registration).

  • Page 302: Adapting To The Network Environment

    Setting Up Adapting to the Network Environment A988-04C The scale and form of a network varies depending on the purpose and use. The machine adopts various technologies for adapting to as many environments as possible. Consult your network administrator and carry out necessary settings according to your environment.

  • Page 303: Making Ethernet Settings

    Setting Up Making Ethernet Settings A988-04E Ethernet is a standard that stipulates communication methods within a LAN. Normally, the communication system (half-duplex/full-duplex) and Ethernet type (1000BASE-T/100BASE-TX/10BASE-T) can be set automatically. You can set them separately by switching the setting to manual operation. <Ethernet Driver Settings>...
  • Page 304 Setting Up Carry out send/receive functions at the same time. Select this as a general rule. Select the Ethernet type. ● Select <10BASE-T>, <100BASE-TX>, or <1000BASE-T> in <Ethernet Type>. Press <OK>. Press (Settings/Registration) <Yes>. LINKS Setting the Wait Time When Connecting to a Network(P. 291)

  • Page 305: Setting The Wait Time When Connecting To A Network

    Setting Up Setting the Wait Time When Connecting to a Network A988-04F If you intend to implement network redundancy by connecting several switching hubs, a mechanism is necessary to avoid packet looping. In this case, it is effective to determine the roles of the switching ports, but communication may not be properly transmitted in cases just after changes such as adding a new device to the network.

  • Page 306: Making Dns Settings

    Setting Up Making DNS Settings A988-04H The DNS server is a computer which converts the names of devices (domain names) on the Internet into IP addresses. There are many DNS servers on the Internet worldwide. They cooperate with each other to make correspondence between domain names and IP addresses.
  • Page 307 Setting Up ● Press <Primary DNS Server>, and enter an IPv6 address of the DNS server. You cannot enter addresses that begin with "ff" (multicast address), addresses that consist of only "0," or local link addresses. ● If there is a secondary DNS server, enter its IP address. You cannot enter addresses that begin with "ff"...
  • Page 308 Setting Up <IPv4> ● To automatically update the information when correspondence between the host name and the IP address is changed in an environment such as DHCP, press <On> in <DNS Dynamic Update>. <IPv6> ● To automatically update the information when correspondence between the host name and the IP address is changed in an environment such as DHCP, press <On>...
  • Page 309 Setting Up Press <OK>. Press (Settings/Registration) <Yes>. Using a DHCP Server You can acquire a host name by using the DHCP server. ● The DHCP optional setting only applies to the main line. Press (Settings/Registration). Press <Preferences> <Network> <TCP/IP Settings> <IPv4 Settings>...
  • Page 310 Setting Up Press <OK>. Press (Settings/Registration) <Yes>.

  • Page 311: Making Smb Settings

    Setting Up Making SMB Settings A988-04J This section describes setup steps to share files and printers among multiple devices on the network utilizing the SMB protocol. Setting the SMB Server(P. 297) Setting the SMB Client(P. 298) Setting the SMB Server Enabling the SMB server functions makes it possible for the Advanced Box to be used as a SMB file server.
  • Page 312 Setting Up Press <OK>. Press (Settings/Registration) <Yes>. ● Use the same version of SMB with the SMB server and SMB client. SMB cannot be used if the versions differ. ● If you set <Require Encryption for Connection> to <On>, you will become unable to connect to the machine from client operating systems that do not support SMB 3.0/3.1 encrypted communication.
  • Page 313 Setting Up ● When sending to an SMB server, the network connection was lost or the response on the server side was slow, causing a wait time timeout on the machine side before the data could be sent or forwarding could be completed.

  • Page 314: Making Wins Settings

    Setting Up Making WINS Settings A988-04K WINS is the name of a solution service that converts a NetBIOS name (a computer name and a printer name on an SMB network) into an IP address. To use WINS, you need a specified WINS server. ●...

  • Page 315: Making Webdav Settings

    Setting Up Making WebDAV Settings A988-04L This section describes steps to enable the WebDAV server functions. WebDAV is a protocol that is expanded from HTTP and is utilized to manage files and folders on a web server. Because WebDAV also supports TLS encryption, you can construct a file sharing system which is highly secure through user management.

  • Page 316: Registering The Ldap Server

    Setting Up Registering the LDAP Server A988-04R In environments where an LDAP sever is employed, fax numbers and e-mail addresses can be searched, specified as destinations from the machine, and registered in the machine's Address Book. ● You can register up to five LDAP servers. Press (Settings/Registration).
  • Page 317 When the domain name is "john.example.com", enter "DC=john,DC=example,DC=com". ● When you use Lotus Notes Domino, enter the directory tree node identification name (dn) like "cn=user1,ou=team1,ou=salesdept,o=canon". <Use TLS> To encode the communication to/from the LDAP server using TLS, press <On>. <Search Timeout>...
  • Page 318 "example\user1". ● When you use Lotus Notes Domino, enter the authenticated user identification name (dn) like "cn=user1,ou=team1,ou=salesdept,o=canon". <Password> Enter the password registered on the LDAP server. When the password is entered, <Confirm> is displayed for confirmation. Enter the password again.
  • Page 319 Setting Up When authenticating anonymously without using login information Press <Do Not Use> in <Authentication Information>. Select the combination of the LDAP version and the character code of the server. Press <OK>. LINKS Performing User Authentication when Distributing Device Information(P. 1022) Registering Server Information(P.

  • Page 320: Monitoring And Controlling Via Snmp

    Press <Set Dedicated Community>, <Set Community Name 1> or <Set Community Name 2>. ● Dedicated Community is a preset community for Canon Device Management software. To use the Dedicated Community, press <Set Dedicated Community>. To specify a general community, press <Set Community Name 1>...
  • Page 321 Setting Up <Dedicated Community>/<Community Name 1>/<Community Name 2> To use the selected community, press <On>. When you don't want to use the community, press <Off>. <MIB Access Permission> For each community, select MIB access privileges from <Read/Write> or <Read Only>. <Community Name>...
  • Page 322 Setting Up <User Name> Enter a user name using alphanumeric characters. ● You cannot use the characters "Administrator" for a user name to register. If you want to use the characters "Administrator," you need to set <Use Administrator> to <Off> under <Administrator Settings>.
  • Page 323 Setting Up ● SNMP data cannot be received while in sleep mode. ● If you set to <On>, you may not be able to access the machine from Canon Software (iW series) or applications using the SNMP protocol. Press <OK>. Press (Settings/Registration) <Yes>.

  • Page 324: Setting Static Routing

    Setting Up Setting Static Routing A988-04U You can set static routing to manually specify the network route. For example, when sending data from a machine connected to other networks via a router with both the main line and sub line, the data can be sent via the gateway of the sub line instead of the gateway of the main line that is normally used.
  • Page 325 Setting Up Enter the gateway address press <OK> <OK>. Press (Settings/Registration) <Yes>. ● The route order is displayed in <Order> on the static routing settings screen. ● You can register up to 16 devices that can be connected. ● The success/failure of the static routing settings is displayed in <Routing Regist.>. An error message is also displayed on the bottom of the screen.

  • Page 326: Other Network Settings

    Setting Up Other Network Settings A988-04W Set the following according to your network environment. Setting the PASV Mode of FTP(P. 312) Making SNTP Settings(P. 312) Monitoring the Machine From Device Management Systems(P. 313) Setting the PASV Mode of FTP PASV is an FTP communication mode that is used during file transfer. Press <On> for this setting to enable the machine to connect to an FTP server even if the machine is within a firewall.
  • Page 327 Setting Up Enter the IP address of the NTP server. When the DNS server is used, instead of an IP address, you can enter "host name.domain name" (FQDN) using alphanumeric characters. (Example: "ntp.example.com"). <Check NTP Server> You can check the communication status between a registered server and the SNTP. When a connection is made properly, "OK"...

  • Page 328: Configuring System Data Communication

    Setting Up Configuring System Data Communication A988-04X The settings described in this section are required to use the sub line for performing DNS name resolution and data communication via a proxy. Administrator or NetworkAdmin privileges are required to specify these settings. ●...
  • Page 329 Setting Up Press <Preferences> <Network> <Sub Line Settings> <Settings for System Data Communic.> <Proxy Settings>. Press <On> for <Use Proxy> configure the required settings press <OK>. <Server Address> Enter the address of the proxy server to use. Specify the settings, such as the IP address and host name, according to your environment.

  • Page 330: Installing Drivers

    Equip the main unit with optional equipment ( Optional Equipment(P. 174) ). ● Install the drivers and software to use by downloading them from the Canon website for your country/ region, accessed via the URL (https://global.canon/en/support/). ● To install drivers and/or software for a system option with a CD-ROM included, insert the CD-ROM into the computer's CD-ROM drive.

  • Page 331: Fax Line Settings

    Setting Up Fax Line Settings A988-050 To use the fax on the machine, register the fax number and company or department name to be displayed/printed at the receiving party's fax machine when sending a fax. Also, set the communication channel type. Models with an optional fax function ●...
  • Page 332 Setting Up LINKS Faxing(P. 527) Options(P. 171)

  • Page 333: Setting E-Mail/I-Fax Communication

    Setting Up Setting E-mail/I-Fax Communication A988-051 To directly send scanned documents via e-mail/I-fax without going through a computer, you need to configure communication settings such as a mail server, authentication methods, etc. Generally, an SMTP server is used for sending, and an SMTP server or a POP3 sever is used for receiving. You can set encoding and other parameters. For details about necessary settings, contact the Internet service provider or network administrators.
  • Page 334 Setting Up <Check Connection> Press this button to check the connection for <SMTP Server> and <POP Server> after specifying the settings. <POP> Press <On> when you want to receive e-mails and I-faxes using a POP3 server. Setting POP authentication before sending and encryption communication to/from the POP server POP authentication before sending (POP before SMTP) is a confirmation of users by the POP server (reception mail server) before sending, which is a function to block unauthorized e-mails sent by third parties.
  • Page 335 Setting Up <SMTP Authentication (SMTP AUTH)> To use SMTP authentication, press <On>, enter the user name and password of the specified mail accounts in <User Name> and <Password>. User name and password ● <User Name> and <Password> for <SMTP Authentication> are also used when forwarding received documents.
  • Page 336 Setting Up ● <User Name> and <Password> entered into <SMTP Authentication (SMTP AUTH)> are entered as the authentication information when sending. ● When <User Name> and <Password> for <SMTP Authentication (SMTP AUTH)> are not entered (blank), the authentication information when sending is also blank. ●...

  • Page 337: Using A Cloud Mail Server With Oauth 2.0

    Setting Up Using a Cloud Mail Server with OAuth 2.0 A988-052 Configure the settings to use Microsoft's cloud service, Microsoft Exchange Online, or Google's cloud service, Google Workspace, with the OAuth 2.0 authorization framework. Configuring the OAuth 2.0 (Microsoft) Settings(P. 323) Configuring the OAuth 2.0 (Google) Settings(P.
  • Page 338 Setting Up Wait for several seconds, and then click [ Check that [Successfully Connected] is displayed for [Server Connection Status]. Click the link displayed next to [Microsoft Entra ID Authorization Server Endpoint], and authorize the server according to the instructions on the screen. ●...
  • Page 339 Setting Up Select the [Use OAuth 2.0 (Google)] checkbox. Select whether to verify the certificate when performing TLS encrypted communication with the server. ● To verify the certificate, select the [Verify Server Certificate] checkbox. ● To add a Common Name (CN) to the verification items, select the [Add CN to Verification Items] checkbox. Enter [Client ID] and [Client Secret], and click [OK].
  • Page 340 Setting Up Log out from Remote UI.

  • Page 341: Setting The Advanced Box Of The Machine

    The storage device installed in the machine has a public space called "Advanced Box." It can be made available on the same network using the SMB or WebDAV protocol. Accordingly, you can easily implement file sharing with computers and other Canon multifunction printers without introducing a server. In addition, you can increase the storage capacity by connecting the machine to the Advanced Box of other multifunction printers.

  • Page 342: Setting Advanced Box To Public

    Setting Up Setting Advanced Box to Public A988-054 Open the storage space (Advanced Box) on the network to share files. Specify information such as file types to be saved. You can create an exclusive space for personal use in the Advanced Box. To make the Advanced Box available on a network, you need to set the machine to be used as the SMB server or WebDAV server ( Making SMB Settings(P.
  • Page 343 Setting Up To create an exclusive folder for personal use in the Advanced Box, press <On>. <File Formats Allowed for Storing> Select one of the file formats to be saved in the Advanced Box. <Dev. Supported Formats> pdf, jpg, jpe, jpeg, tif, tiff, xps, pptx, oxps format files In addition to the files in <Dev.
  • Page 344 Setting Up Press (Settings/Registration) <Yes>. ● Even if <Prohibit Writing from External> is set to <On>, users with the Administrator privileges can perform the following operations. - Operate folders/edit files by directly connecting to the Advanced Box from Windows Explorer on a computer.
  • Page 345 Setting Up [Path to Folder] Enter the path of the folder to notify. When the Advanced Box Is Opened as an SMB Server Enter the IP address or host name of the machine plus "\share" or "\users", followed by "\folder_name". ●...
  • Page 346 Setting Up Notification is sent when the total number of files and subfolders in the [When the total of documents and sub- folder specified for notification in reaches 700. Files and folders folders in the folder reaches 700] inside subfolders are not counted. Notification is sent when the total number of files and subfolders in the [When the total of documents and sub- folder specified for notification in...

  • Page 347: Connecting To The Other Devices

    Connecting to the Other Devices A988-055 The machine can be connected to a computer (Windows server) or Advanced Box of other Canon multifunction printers on a network. The machine can print/send data saved in the connected Windows server or Advanced Box.
  • Page 348 Select the communication protocol to use when making an external reference to a Windows server or Advanced Box of other Canon multifunction printers on a network. However, if only one of them is used, you can increase the security by disabling unnecessary settings.
  • Page 349 Basic Operations Basic Operations Basic Operations ............................336 ......................... 338 Using the Touch Panel Display ....................339 Basic Screens on the Touch Panel Display ....................342 Items Displayed on the <Home> Screen ......................346 Timeline Display Specifications ......................348 Items Displayed in the Timeline ....................

  • Page 350: Basic Operations

    Basic Operations Basic Operations A988-056 This chapter describes basic operations that are common to the use of all functions, such as how to use the control panel. This chapter also provides information on how to read and use the touch panel display, which is the main way of controlling operations from the main unit.
  • Page 351 Basic Operations ◼ Canceling Jobs This section describes how to cancel active send or print jobs. Canceling Send/Print Jobs(P. 391) ◼ Specifying the Sound Settings This section describes how to specify the settings for sounds, such as those produced when fax sending is complete or when an error occurs.

  • Page 352: Using The Touch Panel Display

    Basic Operations Using the Touch Panel Display A988-057 The display of the machine is a touch panel that can be operated by touching directly with your fingers. The screen is used not only for basic functions such as copying and scanning, but also to display various settings, text input, communication status and error messages.

  • Page 353: Basic Screens On The Touch Panel Display

    Basic Operations Basic Screens on the Touch Panel Display A988-058 This section describes the various screens displayed on the touch panel display. <Home> Screen The <Home> screen is displayed when you press . The <Home> screen displays a list of function buttons and acts as the entrance to various functions.
  • Page 354 Basic Operations Current menu level You can check which level is being displayed for the entire Settings/Registration menu. Setting item list Setting items that belong to the current menu level are displayed in a list. ● When there is no menu under the lower level, the setting screen is displayed. <Status Monitor>...
  • Page 355 Basic Operations Error Screen In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the on- screen instructions to solve the problem. Countermeasures for Each Message(P. 1444) Example: When a paper jam occurs (Items shown on the screen may differ depending on your model and options.) TIPS ●...

  • Page 356: Items Displayed On The Screen

    Basic Operations Items Displayed on the <Home> Screen A988-059 This section describes the items displayed on the <Home> screen. Function buttons These buttons enable you to open the basic function screens, such as "Copy" and "Scan and Send". When frequently used settings and destinations are registered as <Personal>/<Shared>, they are added as buttons.
  • Page 357 Basic Operations <Home> You can display the <Home> screen by pressing this button. <Timeline> You can display the setting history and notices for some functions. For details, see Timeline Display Specifications(P. 346) . <Stop> Stops a send job or a print job. Canceling Send/Print Jobs(P.
  • Page 358 Basic Operations <Status Monitor> You can check the print status, fax sending/receiving status, usage history, etc. It also enables you to check the amount of remaining paper and toner, the error status, etc. Using the Touch Panel Display(P. 338) Numeric keys ([0] to [9], [*], [#]) Press to enter numerical values, *, and #.
  • Page 359 Basic Operations Shortcuts You can assign shortcuts to frequently used function buttons. Creating a Shortcut for a Frequently Used Function(P. 373) ● In the <Home> screen, shortcuts do not appear when <Timeline> is displayed. <Menu> This button enables you to customize and manage the <Home> screen. You can also display the menu by pressing and holding the background.

  • Page 360: Timeline Display Specifications

    Basic Operations Timeline Display Specifications A988-05A The following two types of information are displayed in the timeline. Setting History(P. 346) Notices(P. 347) ● For information on the icons and items displayed in the timeline, see Items Displayed in the Timeline(P. 348) . ●...
  • Page 361 Basic Operations ● To delete history that has been automatically added or store the settings of that history to the <Home> screen as a Personal button/Shared button, press and hold the history. However, <Display Confirmation Screen When Recalling> and <Start Operation for Recall (Operation starts when button is pressed.)> cannot be set when registering a Personal button/Shared button from the timeline.

  • Page 362: Items Displayed In The Timeline

    Basic Operations Items Displayed in the Timeline A988-05C The items displayed in the timeline differ according to the function. The items for each function are described here. Copy(P. 348) Fax(P. 349) Scan and Send(P. 350) Scan and Store (Mail Box)(P. 350) Scan and Store (Advanced Box/Network)(P.
  • Page 363 Basic Operations One-sided to two-sided Two-sided to one-sided Two-sided to two-sided Facing pages to two-sided Booklet (Booklet Scan/Do Not Booklet Scan) set Booklet (Booklet Scan/Do Not Booklet Scan) and two-sided original set Destination Number of broadcast destinations Different size originals (blank if not set) Two-sided (blank if not set) Resolution Scan size...
  • Page 364 Basic Operations Scan and Send Number of broadcast destinations First destination File format Two-sided (blank if not set) Resolution Scan size Destination type of the first destination ● The icons for the two-sided setting indicate the following. Book type Calendar type Scan and Store (Mail Box)
  • Page 365 Basic Operations Mail Box number/name N on 1 setting Two-sided (blank if not set) Zoom ratio Scan size Mail Box icon (fixed) ● The icons for the two-sided setting indicate the following. Book type Calendar type Scan and Store (Advanced Box/Network)
  • Page 366 Basic Operations Folder name File format Two-sided (blank if not set) Resolution Scan size Mail Box icon ● The icons for the two-sided setting indicate the following. Book type Calendar type Access Stored Files (Mail Box/Advanced Box/Network) File name Mail Box type ●...
  • Page 367 Basic Operations Number of jobs waiting to be printed Job name ● Among the jobs waiting to be printed, the name of the job that is received last is displayed as the job name.

  • Page 368: Basic Operation Of The Touch Panel Display

    Basic Operations Basic Operation of the Touch Panel Display A988-05E Even though functions and settings are different, the operation methods for buttons displayed on the screen and the procedure to select items are the same. This section describes the operation methods for buttons frequently displayed on the screen as well as how to select items.
  • Page 369 Basic Operations Selecting an Item from Drop-down List Press a button in which is located in the right to display the drop-down list. Press the item on a list to select an item. Adjusting a Value to Increase or Decrease Press the <->...
  • Page 370 Basic Operations Switching Pages When a list display is two pages or more, press to switch the page. Press to jump to the first page, press to jump to the last page. Changing the Display Order in the List When there are multiple jobs/files in a list, you can press <Name> or <Date/Time> to sort the list of items. When is displayed, items are displayed in ascending order, or when is displayed, items are displayed in descending order.
  • Page 371 Basic Operations Example 1: Tutorial for Copy functions ● When you select an item from the list, the tutorial screen is displayed. Example 2: Display the FAQ page ● Pressing <FAQ> displays a QR code. You can then display the FAQ page for the machine by scanning this QR code on a mobile device such as a smartphone or tablet.
  • Page 372 Basic Operations You can also zoom in or out on the screen by using two fingers to pinch out or pinch in. You can drag the enlarged screen with your finger. Customizing the Screen Display Appearance and the Operational Conditions(P. 388) If <Enable Screen Magnification>...
  • Page 373 Basic Operations LINKS Control Panel(P. 32) Entering Characters(P. 360)

  • Page 374: Entering Characters

    Basic Operations Entering Characters A988-05F For screens that require alphanumeric entries, enter characters using the keys on the touch panel display. To enter numbers, you can also use the numeric keys. Example: <Alphanum. Char.> mode Character input field Characters entered are displayed. <Backspace>...
  • Page 375 Basic Operations <Space> button Press to enter a space. <Caps> button Press to enter uppercase characters. <Shift> button Press to enter uppercase characters or symbols. Cursor button Move the cursor in the input field. When displaying the numeric keys icon ●...

  • Page 376: Logging Into The Machine

    Basic Operations Logging into the Machine A988-05H When the login screen is displayed, registered authorized users are required to log in to continue operating the machine. To log in, each user must enter his or her own user name and password. This ensures the security of the machine.
  • Page 377 Basic Operations - <PIN> - <Password> - <Pattern> - <E-Mail Address> - <Select Icon> When the User Name and Password Input Screen Is Displayed Use the on-screen keyboard to enter the user name and password. Press <User Name>. ● If the login user's cache is remaining, you can also select the user name from the login history drop-down list.
  • Page 378 Basic Operations Using the Touch Panel Display(P. 338) Customizing the Touch Panel Display(P. 368) Managing Users(P. 813) Starting the Remote UI(P. 917)

  • Page 379: List Of Items That Can Be Personalized

    Basic Operations List of Items That Can Be Personalized A988-05J The following items can be personalized for each login user. Category Setting Value Corresponding Settings Display language and <Switch Language/Keyboard>(P. 1077) *1*2 Display language keyboard layout Key Repetition Settings <Key Repetition Settings>(P. 1154) *1*2 Accessibility Reversed Display (Color)
  • Page 380 ◼ Items That Cannot Be Personalized but Can Be Synchronized by Synchronizing Custom Settings The following items cannot be personalized but can be shared between multiple Canon multifunction printers by synchronizing custom settings. ● Destination for sharing user group address lists Registering Destinations via the Remote UI(P.
  • Page 381 Basic Operations you want to manage these settings for each client machine separately, select <Device-Specific (Not Shared)> when starting the service for the first time (when no client machines are connected to the server machine). The data may be initialized if the scope of data sharing is changed after the service is started.

  • Page 382: Customizing The Touch Panel Display

    Basic Operations Customizing the Touch Panel Display A988-05K In order to more easily use the <Home> screen and the Basic Features screen of each function, you can customize the screen by rearranging buttons or creating shortcut buttons. In addition, you can work more efficiently by registering the settings already specified for frequently used functions to <Personal>/<Shared>, or the Personal Settings to customize the operation environment to your preferences.
  • Page 383 Basic Operations (Items shown on the screen may differ depending on your model and options.) Registering a Combination of Frequently Used Functions(P. 375) Customizing the Basic Features Screen You can change the setting buttons that are displayed on the Basic Features screens (for copy, fax, and scan). You can also display a different Basic Features screen customized for each logged-in user.
  • Page 384 Basic Operations Creating the Settings/Registration Shortcut You can create a shortcut for any setting item that is displayed with a press of (Settings/Registration). If you frequently use a setting item provided at a very deep level, you can conveniently use the shortcut for that item to quickly switch the display.

  • Page 385: Customizing The Screen

    Basic Operations Customizing the <Home> Screen A988-05L This section describes what can be customized and managed from the items displayed when <Menu> is pressed on the <Home> screen. ● Depending on the setting for <Allow Home Screen Customization for Common Use> and the privileges of the login user, a screen for selecting either <Customize for Personal Use>...
  • Page 386 Basic Operations ● <15 small buttons per page> <Wallpaper Settings> You can change the background image. <Home Management Settings> The following settings are available. (Red and bold text indicates the default setting.) ● <Allow Home Screen Customization for Common Use>: <On>/<Off> ●...

  • Page 387: Creating A Shortcut For A Frequently Used Function

    Basic Operations Creating a Shortcut for a Frequently Used Function A988-05R You can create a shortcut button for the functions on the <Home> screen. Use this button to access a different function without returning to the <Home> screen. To create a shortcut, log in with administrator privileges. Logging into the Machine(P.
  • Page 388 Basic Operations ● Select the function from the list. You can check the position of the shortcut selected and the function assigned to it in the preview screen on the left of the list. ● If you do not use shortcuts, select <Unassigned> from the list. Press <OK>.

  • Page 389: Registering A Combination Of Frequently Used Functions

    Basic Operations Registering a Combination of Frequently Used Functions A988-05S If you use the same settings every time for the Copy, Fax, or Scan function or want to save complicated settings, you can register settings as favorite settings, which can then be conveniently recalled. Registering Settings(P.
  • Page 390 Basic Operations ● If an address included in a favorite settings button is deleted from the address book, it is also deleted from the settings registered in the favorite settings button. ● If you select <Device Login Authentication Information> for <Information Used for File TX/Browsing Authentication>, a password for a file destination cannot be stored in <Favorite Settings>.
  • Page 391 Basic Operations (Items shown on the screen may differ depending on your model and options.) ● You can also change the settings you recall after pressing <Yes>. ● For the Copy/Scan and Send function, you can also set the machine not to display the confirmation screen when the registered settings are recalled.

  • Page 392: Customizing The Basic Features Screen

    Basic Operations Customizing the Basic Features Screen A988-05U The setting buttons that are displayed on the Basic Features screens (for copy, fax, and scan) can be changed with other setting buttons in <Options>. By locating frequently used setting buttons on the Basic Features screen, you can use functions more efficiently.
  • Page 393 Basic Operations ● Buttons displayed here are currently being displayed on the Basic Features screen. Buttons selected in this step will not be displayed on the Basic Features screen. Select a button you want to display on the Basic Features screen and press <OK>. ●...

  • Page 394: Registering Frequently Used Settings And Destinations As Personal Buttons/Shared Buttons On The Screen

    Basic Operations Registering Frequently Used Settings and Destinations as Personal Buttons/Shared Buttons on the <Home> Screen A988-05W Frequently used settings and destinations can be registered to the <Home> screen as Personal buttons/Shared buttons to recall those settings with a single button. Shared buttons can be used by all users.

  • Page 395: Registering Personal Buttons/Shared Buttons

    Basic Operations Registering Personal Buttons/Shared Buttons A988-05X You can register Personal buttons for your own use, or Shared buttons that can be shared with all users. ● To register a Personal button, you need to log in with personal authentication management. Configuring the Personal Authentication Management Settings(P.
  • Page 396 Basic Operations Press <Register to Home> when the setting is complete. Confirm the settings and press <Next>. Specify the action that is performed when the registered button is pressed, and press <Next>. ● The setting described below results in a different operation immediately after pressing the registered button. For more information, see Executing Personal Buttons/Shared Buttons(P.
  • Page 397 Basic Operations ● Press <Name> or <Comment> to enter. It is convenient if you enter a setting name in <Name> and a memo in <Comment>. ● To register a button for yourself only, press <Personal>. To register a button to share with other users, press <Shared>.
  • Page 398 Basic Operations ● You can also execute the content of the button with the following procedure: press and hold the Personal button/Shared button press <Recall>. Perform the following operation according to the content registered in the button. When <Display Confirmation Screen When Recalling> is set to <On> A confirmation screen asking whether to recall the settings is displayed.

  • Page 399: Switching The Displayed Language

    Basic Operations Switching the Displayed Language A988-05Y You can change the language and keyboard layout displayed on the touch panel display. If you switch languages frequently, it is convenient to use the <Switch Language/Keyboard> button. Follow the procedure below to show this button on the touch panel display.
  • Page 400 Basic Operations ● You can change the displayed language for each login user. Customizing the Screen Display Appearance and the Operational Conditions(P. 388)

  • Page 401: Registering Shortcuts For Frequently Used Settings/Registered Items

    Basic Operations Registering Shortcuts for Frequently Used Settings/ Registered Items A988-060 You can register shortcuts for the settings that are displayed when you press (Settings/Registration), in <Settings/ Regist. Shortcut>. This allows you to quickly display even those settings that are configured deep in the menu hierarchy.

  • Page 402: Customizing The Screen Display Appearance And The Operational Conditions

    Basic Operations Customizing the Screen Display Appearance and the Operational Conditions A988-061 Individual users can customize the operational conditions to meet their preferences. For example, users who are English speakers can make a setting so that the English version of touch panel display appears when logging in, and other users can register their own SSID and network key to enable the machine to be easily connected to their mobile device.
  • Page 403 Basic Operations To set accessibility Press <Accessibility>, and select the setting you want to configure. ● Press <Key Repetition Settings> to change the speed at which the same character is entered repeatedly when a button is held down. This setting may prevent users from inadvertently entering the same character more than once when performing input operations slowly.
  • Page 404 Basic Operations - If <Personal> of <Job List Display Settings> is set to <Off> - If <Display Warning When Starting to Print> of <Held Jobs Warning Settings> is set to <On> ● For details on this function, see Printing Documents Retained in the Machine (Forced Hold Printing) (P.

  • Page 405: Canceling Send/Print Jobs

    Basic Operations Canceling Send/Print Jobs A988-062 If you press (Stop) on the control panel while a send/print job is being processed and a screen that leads to <Send Jobs>/<Print Jobs> is being displayed, the ongoing send/print job is paused, and <Send Jobs>/<Print Jobs> appears. Select the job that you want to cancel, and press <Cancel>.

  • Page 406: Setting Sounds

    Basic Operations Setting Sounds A988-063 You can adjust the volume of sounds produced by the machine when sending/receiving a fax. In addition to setting sounds for faxes, you can specify whether or not confirmation and warning sounds are produced. Adjusting the Volume for Sending/Receiving Faxes(P. 392) Setting the Confirmation Sound and Warning Sound(P.
  • Page 407 Basic Operations Setting the Confirmation Sound and Warning Sound The machine produces sounds in a variety of situations, such as when control panel keys or touch panel buttons are pressed, or when a malfunction occurs. You can specify whether or not set each sound individually. Press <Volume Settings>.
  • Page 408 Basic Operations Press <OK>.

  • Page 409: Entering Sleep Mode

    Basic Operations Entering Sleep Mode A988-064 The sleep mode function reduces power consumption by temporarily disabling some internal operations of the machine. You can easily put the machine into sleep mode by pressing (Energy Saver) on the screen. When the machine is in the sleep mode, the touch panel display turns off.
  • Page 410 Basic Operations When using a wireless LAN also while in sleep mode ● Set <Sleep Mode Energy Use> to <High>. <Sleep Mode Energy Use>(P. 1088)

  • Page 411: Registering Destinations

    Basic Operations Registering Destinations A988-065 Destinations for sending faxes and scanned data can be registered in the Address Book or one-touch buttons. Address Book If you want to register many destinations or classify them by department or business partner, register them in the Address Book.
  • Page 412 List of Items That Can Be Personalized(P. 365) ). Furthermore, the Synchronize Custom Settings facility can be used to enable the Address Book to be shared by a number of Canon multifunction printers ( Synchronizing Settings for Multiple Canon Multifunction Printers(P. 1001) ).

  • Page 413: About The Address Books Of The Machine

    User Group Address List 01 to 50 Remote Address Book: The address book of another Canon machine connected to the machine via a network. It can be accessed in the same way as the Local Address Book to specify destinations.
  • Page 414 Basic Operations ◼ Address List for Administrator Used to register destinations used in <Forwarding Settings> and <Archive TX Document>. ◼ Personal Address List The personal address list displayed when user authentication is used. ◼ User Group Address List 01 to 50 The group address list available to a group of users when user authentication is used.
  • Page 415 Basic Operations - When <Use User Group Address List> is set to <On (Browse Only)> ● Situations when destination addresses cannot be moved/copied to "User Group Address List 01 to 50" - When <Use User Group Address List> is set to <On (Browse Only)> or <Off> Differences in Address List Types Address User Group...

  • Page 416: Registering Destinations In The Address Book

    Address Book. You can also register an I-fax destination, a file server folder location (IP address and path), and the storage (Advanced Box) of a Canon multifunction printer in the Address Book as a destination.
  • Page 417 Basic Operations (Items shown on the screen may differ depending on your model and options.) ● If you want to register the destination for your own use, select <Personal Address List>. ● If you want to register the destination which only an administrator can edit, select <Address List for Admin.>. ●...
  • Page 418 Basic Operations <R> key If the machine is connected to a PBX (Private Branch Exchange), press this button before entering the destination. If this button is not available, you need to register the R-key settings. <R-Key Setting>(P. 1267) <Space> Enter a blank space between numbers to make them easier to read. <Pause>...
  • Page 419 Basic Operations ● <Auto Adjust Communication Speed When Using VoIP>(P. 1268) to <On> to send and receive faxes more accurately when the line or other party is prone to errors. If you set this to <On>, the communication speed is limited to 14,400 bps or slower, which reduces errors. E-mail <E-Mail Address>...
  • Page 420 Basic Operations Specify whether or not to send I-faxes to destinations via the mail server. Select <On> if you want to send I-faxes via the mail server. Select <Off> if you want to send data directly to a recipient on the same local area network (LAN).
  • Page 421 Basic Operations (Items shown on the screen may differ depending on your model and options.) <Paper Size> Set the paper size that the recipient can receive. Specify this setting after checking whether the paper size of the data to send matches the specifications of the recipient's device. - <A4/LTR>: Sends with the A4/LTR size.
  • Page 422 Basic Operations File server/Advanced Box Enter the host name of the file server/Advanced Box which transmits data. ● Ask your Network administrator about the information on the file server/Advanced Box. <Protocol> Select a protocol for the file server from <Windows (SMB)>, <FTP> and <WebDAV>. When sending a document to the Advanced Box, select <Windows (SMB)>...
  • Page 423 Basic Operations <Check Connection> Press this button after entering the host name to confirm the connection with the file server/Advanced Box. ● If you are using a login service such as personal authentication management, it is necessary to enter <User Name> and <Password>. Configure the file server/Advanced Box information.
  • Page 424 Basic Operations method is prohibited for the corresponding folder, an error occurs for the connection check. Examples of settings that prohibit access via the HEAD method are indicated below. ● IIS7: Access cannot be performed via the HEAD method unless [Source] is selected in the access permissions for the WebDAV authoring rules of the target folder.
  • Page 425 Basic Operations password. If you want to register a file server/Advanced Box in a group address, set <Confirm Before Sending> to <Off>. You cannot send to a group address including a file server/Advanced Box in which <Confirm Before Sending> is set to <On>. ●...
  • Page 426 Basic Operations <Change Default Display of Address Book>(P. 1323) <Set Destination>(P. 1321)

  • Page 427: Registering Multiple Destinations As A Group

    Basic Operations Registering Multiple Destinations as a Group A988-068 Multiple destinations registered in the Address Book( Registering Destinations in the Address Book(P. 402) ) can be combined into a group. You can use this feature to send documents and back up data at the same time because different types of destinations can be registered in the same group.
  • Page 428 Basic Operations (Items shown on the screen may differ depending on your model and options.) ● You can create a group from the destinations registered in the selected address list. For example, if you select <Address List 2>, you cannot add a destination registered in <Address List 1> to the group. The created group is registered in the address list you select in this step.
  • Page 429 Basic Operations Select a destination and press <Details/Edit> if you want to check the settings of the destination. Press <OK> to return to the previous screen. <Search by Name> Enter the destination name. Press <Search by Name> again to return to the previous screen. First letter button Select the alphanumeric button for the first character of the destination name.

  • Page 430: Editing The Registered Destinations In The Address Book

    Basic Operations Editing the Registered Destinations in the Address Book A988-069 After registering destinations, you can change or delete their settings. Press <Dest./Fwd. Settings>. <Home> Screen(P. 339) Press <Register Destinations>. Select the destination you want to edit. Destination type button Select (e-mail), (fax),...
  • Page 431 Basic Operations ● When destinations are managed by access numbers, enter the access number ( Restricting Access to Destinations Registered in the Address Book(P. 895) ) after pressing <Access No.>. ● Destinations in <Personal Address List> are only displayed for the login user that registered them. Even if you have administrator privileges, you cannot view or edit the destinations in <Personal Address List>...

  • Page 432: Registering A Destination In A One-Touch Button

    Basic Operations Registering a Destination in a One-Touch Button A988-06A It is convenient to register a frequently used destination in a one-touch button. This enables you to quickly specify a destination with the simple press of a button. In addition to registering a fax number or e-mail address in a one-touch button, you can also register a file server folder location (IP address and path) to use when storing scanned data.
  • Page 433 Basic Operations Press <One-Touch Button Name> enter the one-touch button name to be displayed, and press <OK>. Configure settings depending on the functions selected in step 4. ● For more information about the settings, see step 7 in Registering Destinations in the Address Book(P.

  • Page 434: Registering A Group In A One-Touch Button

    Basic Operations Registering a Group in a One-Touch Button A988-06C Destinations registered in one-touch buttons can be combined into a group and registered as a single destination. ● You can also register a Mail Box (machine's temporary storage space) in a group ( Making Simple Edits to Files(P.

  • Page 435: Editing The Registered Destinations In One-Touch Buttons

    Basic Operations Editing the Registered Destinations in One-Touch Buttons A988-06E After registering destinations, you can change or delete their settings. Press <Dest./Fwd. Settings>. <Home> Screen(P. 339) Press <Register One-Touch>. Select the one-touch button you want to edit or delete. ● If you want to edit the settings of the one-touch button, press <Register/Edit>.
  • Page 436 Copying Copying Copying ................................424 ..........................426 Copy Basic Features Screen ............................428 Basic Copy Operations ............................439 Cancelling Copying ......................441 Enhancing and Adjusting Copy Quality ....................442 Selecting the Type of Original for Copying ....................444 Adjusting Sharpness for Copying (Sharpness) ..................
  • Page 437 Copying ..........498 Combining Jobs with Different Settings Into a Single Job (Merge Job Blocks) ...................... 501 Storing Copy Documents in the Machine ................. 503 Notifying You of the Completion of Copying by E-Mail ..........................505 Making ID Card Copies ............................

  • Page 438: Copying

    Copying Copying A988-06F This chapter describes basic copy operations and various other useful functions. ◼ Introduction to Basic Copy Operations This section describes the Copy Basic Features screen and basic copy operations. Copy Basic Features Screen(P. 426) Basic Copy Operations(P. 428) Cancelling Copying(P.
  • Page 439 Copying ◼ Using Useful Copy Functions This section describes various copy functions from document editing functions, such as layout change and label making, to security functions for preventing information leakage. Useful Copy Functions(P. 485) Restricting Copying of Confidential Documents(P. 517) Reducing Copying Operations(P.

  • Page 440: Copy Basic Features Screen

    Copying Copy Basic Features Screen A988-06H Pressing <Copy> ( <Home> Screen(P. 339) ) displays the Copy Basic Features screen. (Items shown on the screen may differ depending on your model and options.) Current setting status and setting buttons Displays setting status such as the copy ratio, paper size, and number of copies. Make sure to confirm the settings in order to copy properly.
  • Page 441 Copying Function setting buttons Displays the most frequently used buttons from <Options>. The setting status is displayed on the buttons. You can also press to change which buttons are displayed. ● If the button for the function that you want to use is not displayed, press <Options> and select the desired button.

  • Page 442: Basic Copy Operations

    Copying Basic Copy Operations A988-06J This section describes the basic operations for copying. Place the original. Placing Originals(P. 38) ● If <Auto Collate> is set to <On>, the Collate mode is automatically set when you place your originals in the feeder.
  • Page 443 Copying <Auto (Color/B&W)> Automatically detects the color of the original. Color pages are copied in four colors (CMYK), and black and white pages are copied in black (K) only. <Full Color> Copies in four colors (CMYK), regardless of the color of the original. <Black &...
  • Page 444 Copying ● When the Auto (Color/B&W) mode is set, black-and-white copies are output at the same speed as colour copies. ● If a black-and-white document is copied in the <Full Color>, <Single Color>, or <Two Colors> mode, it is counted as a color copy. ●...
  • Page 445 Copying ◼ Enlarging or Reducing Copies with Standard Paper Sizes Press <Copy Ratio>. To reduce, select the copy ratio from , to enlarge, select the copy ratio from and press <OK>. Place your original horizontally when enlarging in the following ways with a preset zoom: Placing an original horizontally means setting the original with the longer side sideways.
  • Page 446 Copying ● If you specified <Auto XY Ratio>, select paper in <Select Paper>. If you do not specify a paper size, the copy ratio is automatically set to match the paper loaded in paper drawer 1. ◼ Enlarging or Reducing Copies by Specifying Dimensions Press <Copy Ratio>.
  • Page 447 Copying ● You cannot scan highly transparent originals, such as transparencies, using the Auto setting for Copy Ratio. Use the Preset Zoom or Zoom by Percentage mode instead. ● If you set <Auto>, you have to select a paper size manually. If you do not select a paper size, the copy ratio is automatically set to match the size of paper loaded in paper drawer 1.
  • Page 448 Copying ● Take care when copying an original with an image that extends all the way to the edges. If you copy on the same size paper, the periphery of the original image may be cut off slightly on the copy. For more information on how much may be cut off, see Hardware Specifications(P.
  • Page 449 Copying Press <1-Sided 2-Sided>. Set <Finishing Copy Format> and press <OK>. ● To change the print orientation, press <Set Details>. Select <Book Type> to make the front and back sides of the printout have the same top-bottom orientation. Select <Calendar Type> to make the front and back sides of the printout have opposite top-bottom orientations.
  • Page 450 Copying Adjusting Image Quality of Copies You can adjust density of the entire document. For example, increasing copy density enables you to easily read faint characters written in pencil. Adjusting the Density of Copies You can adjust density of the background. This enables you to make clear copies of originals such as newspapers or originals with colored backgrounds.
  • Page 451 Copying Press <OK>. If the <BleedReduce> setting appears ● Setting this to On reduces the amount of bleed-through from the back of the sheet being copied or from the next page during copying. Confirm settings before copying If you press <Check Settings>, the list of the specified settings is displayed. ●...
  • Page 452 Copying - Set <Set Detection of Feeder Multi. Sheet Feed as Default> to <Off> ( <Set Detection of Feeder Multi. Sheet Feed as Default>(P. 1196) ). TIPS Reserving a copy ● Scanning can be performed in advance, even if the machine is preparing to print or printing. This function is called "Reserved copy."...

  • Page 453: Cancelling Copying

    Copying Cancelling Copying A988-06K You can cancel copying while scanning originals or cancel waiting copy jobs. ◼ Canceling Copying While Scanning The following screen is displayed while scanning originals. Press <Cancel> to cancel copying. ● If you press (Stop) on the control panel while the Copy Basic Features screen is being displayed, the copy job is paused and, the message <<Stop>Select the Copy job you want to cancel.>...
  • Page 454 Copying Select the copy job to cancel and press <Cancel>. ● If you press <Details>, detailed information such as the number of copies and the Department ID is displayed. Press <Yes>. ➠ Copying stops. Press <Close>. ● If you press (Stop) on the control panel when copy jobs are waiting, all the copy jobs are paused and then the message <<Stop>Select the Copy job you want to cancel.>...

  • Page 455: Enhancing And Adjusting Copy Quality

    Copying Enhancing and Adjusting Copy Quality A988-06L You can enhance the copy quality by making fine adjustments such as adjusting sharpness and erasing unnecessary dark borders. In addition, you can change the visual image of the copy result by inverting colors. Selecting the Type of Original Adjusting Sharpness for Copying Erasing Dark Borders When...

  • Page 456: Selecting The Type Of Original For Copying

    Copying Selecting the Type of Original for Copying A988-06R You can select the optimal image quality for the copy depending on the type of original such as originals with only characters or magazines with photographs. Place the original. Placing Originals(P. 38) Press <Copy>.
  • Page 457 Copying ➠ Copying starts.

  • Page 458: Adjusting Sharpness For Copying (Sharpness)

    Copying Adjusting Sharpness for Copying (Sharpness) A988-06S You can copy the image with clear contours and lines by increasing the sharpness, or soften the copied image by decreasing the sharpness. Use this function when you want to sharpen blurred text and diagrams, or to reduce moire (a striped, wavy pattern) to smooth the finished image.

  • Page 459: Erasing Dark Borders When Copying (Erase Frame)

    Copying Erasing Dark Borders When Copying (Erase Frame) A988-06U When copying originals that are smaller than the output paper size, frame lines of the originals may appear in the copied image. When copying thick books, dark borders may appear. <Erase Frame> enables you to erase these frame lines and dark borders.
  • Page 460 Copying Press <Erase Book Frame> and confirm <Original Size>. ● If the size displayed in <Original Size> is different from the size of the book you set, press <Change> to select the size. Press <Center> or <Sides>, and enter each erasing width. Erasing punch holes in copies of documents Press <Erase Binding>...

  • Page 461: Inverting Colors (Nega/Posi)

    Copying Inverting Colors (Nega/Posi) A988-06W By inverting the hue or gradation of the entire original, you can make white portions of the original appear black on the copy, and black portions appear white. The printed image will look like a film negative. Place the original.

  • Page 462: Adjusting The Color

    Copying Adjusting the Color A988-06X Adjust the density of yellow, magenta, cyan, and black separately. Place the original. Placing Originals(P. 38) Press <Copy>. <Home> Screen(P. 339) Press <Options> on the Copy Basic Features screen. Copy Basic Features Screen(P. 426) Press <Color Balance>. Press <->...
  • Page 463 Copying <Adjust Hue> To set the hue for all colors, use the button for <All Colors>. To set each color separately, use the buttons to the left and right of each color. When adjustment is complete, press <OK>. <Fine Adjust Density> Select a color and adjust its density level by its density area using the <->...
  • Page 464 Copying TIPS ● You can register up to four settings after adjustment. After adjusting the color, press <Recall/Register> select a button from <C1> to <C4> press <Register> <Yes> <OK>. ● To recall registered settings, press <Recall/Register>, select a button, and press <OK>. ●...

  • Page 465: One Touch Color Mode

    Copying One Touch Color Mode A988-06Y You can intuitively select the image quality with a single button, such as having subtle colors or having a retro finish like an old photograph. Place the original. Placing Originals(P. 38) Press <Copy>. <Home> Screen(P. 339) Press <Options>...
  • Page 466 Copying Original Vivid Colors Tranquil Colors Lighten Image Darken Image Highlight Reproduction Sepia Tone ● If you select <Highlight Reproduction>, the image quality is adjusted so that highlights are not blown out. ● You can select multiple types of image quality at the same time. However, <Vivid Colors> and <Tranquil Colors>...

  • Page 467: Copying Efficiently

    Copying Copying Efficiently A988-070 You can save paper by copying several originals onto one sheet or checking the copy result before making copies. You can also enhance efficiency by setting different sized originals to copy them together, or combining originals scanned with different settings to copy them together.

  • Page 468: Copying Multiple Originals Onto One Sheet (N On 1)

    Copying Copying Multiple Originals onto One Sheet (N on 1) A988-071 You can copy several pages of originals onto a single sheet. This function enables you to copy with a smaller amount of paper than the original number of pages. Place the original.
  • Page 469 Copying ● Originals must all be the same size. ● If you set <N on 1>, <Shift> is automatically set to <Center>.

  • Page 470: Copying A Facing Page Original As Two Separate Pages

    Copying Copying a Facing Page Original as Two Separate Pages A988-072 You can copy an original with two facing pages such as books and magazines into separate pages, dividing the left and right pages. You can make 2-sided copies as well by copying the right page onto the front side and the left page onto the back side.
  • Page 471 Copying Copying a Facing Page Original onto Both Sides of One Sheet of Paper Place the original. Placing Originals(P. 38) Press <Copy>. <Home> Screen(P. 339) Press <Options> on the Copy Basic Features screen. Copy Basic Features Screen(P. 426) . Press <2-Sided> <Book 2-Sided>.
  • Page 472 Copying Press <Start Copying>. ➠ Copying starts.

  • Page 473: Copying Different Size Originals Together (Different Size Originals)

    Copying Copying Different Size Originals Together (Different Size Originals) A988-073 You can place different size originals in the feeder and scan them at one time. You can eliminate the need to select paper and place the original again. ● You are limited to certain combinations of original sizes for scanning. Scanning with an improper combination may cause damage to the originals or paper jams.
  • Page 474 Copying Select <Same Width> or <Different Width> and press <OK>. ● Select <Same Width> if you are placing the originals with the same width, or <Different Width> if you are placing the originals with different widths. Press <Close>. Press (Start). ➠...

  • Page 475: Copying Separately Scanned Originals Together (Job Build)

    Copying Copying Separately Scanned Originals Together (Job Build) A988-074 Even if you have too many originals to be placed in the feeder at once, you can scan the originals separately and copy them as a batch of documents. Originals scanned with both the feeder and the platen glass also can be copied at one time.
  • Page 476 Copying ➠ Copying starts.

  • Page 477: Checking The Copy Results

    Copying Checking the Copy Results A988-075 Prior to a large amount of copying, you can check the copy result by printing a copy sample. You can also check scanned images by copying page by page when you scan originals. Confirming the copy results beforehand enables you to eliminate output mistakes.
  • Page 478 Copying Select pages for the copy sample and press <OK>. ● If you want to copy all of the pages, select <All Pages>. ● To copy specific pages, select <Specified Pages>. Enter the pages by pressing <Start Page> or <End Page>. If you select <All Pages>...
  • Page 479 Copying Press <Options> on the Copy Basic Features screen. Copy Basic Features Screen(P. 426) Press <Print & Check> <Close>. Press (Start). ➠ The check print is output. Check the result. If there is no problem with the copy result To scan the next original, place the original and press (Start).

  • Page 480: Copying Immediately By Interrupting Other Jobs

    Copying Copying Immediately by Interrupting Other Jobs A988-076 You can copy immediately even while another operation is being performed. This is convenient for cases in which you only want to copy several pages urgently, but another person's output will not finish soon. Place the original.

  • Page 481: Functions Useful For Making And Managing Material

    Copying Functions Useful for Making and Managing Material A988-077 You can attach page numbers and dates when copying. In addition, attaching serial numbers or "CONFIDENTIAL" to important material calls attention to the handling of the material. Finishing by Collating/ Finishing with the Other Finishing Grouping(P.

  • Page 482: Finishing By Collating/Grouping

    Copying Finishing by Collating/Grouping A988-078 When copying two copies or more from the feeder, you can select collating or grouping for the order of printouts. Select "Collate" to print in sequential page order. Select "Group" to print bundles of each page, as in 10 sheets for the first page, 10 sheets for the second page, and so forth.
  • Page 483 Copying Insert a job separator between each page during a group output ● If you select <Group (Same Pages)>, you can insert a job separator between each group. For more information, see <Job Separator Between Groups>. <Job Separator Between Groups>(P. 1211) When configuring settings in <Access Stored Files>...

  • Page 484: Finishing With The Stapler

    Copying Finishing with the Stapler A988-079 You can bind each copy with the stapler after a collate or group output. Place the original. Placing Originals(P. 38) Press <Copy>. <Home> Screen(P. 339) Press <Options> on the Copy Basic Features screen. Copy Basic Features Screen(P.
  • Page 485 Copying ● To staple in the section where the paper is folded in half, select <Saddle Stitch>. Depending on the option, you can attach a cover or change the folding position. When trimming the edges of the output sheets, you can adjust the trimming position.

  • Page 486: Other Finishing Functions

    Copying Other Finishing Functions A988-07A Installing options enables you to use other finishing functions. Note that the available functions may differ depending on your model and the installed options. Optional Equipment(P. 174) Checking the Options Installed on This Machine(P. 1049) Rotate 90 Degrees You can output each set of paper in alternating portrait and landscape orientation.

  • Page 487: Attaching Numbers And Symbols To Copies

    Copying Attaching Numbers and Symbols to Copies A988-07C You can attach page numbers, management numbers, or dates, etc. when copying. You can also attach stamps which read "Confidential," etc. This allows for easier management in situations such as when you distribute multiple copies of documents.
  • Page 488 Copying ● In <Set Details>, you can adjust the printing position and change the print position when performing two- sided printing. ● Enter a positive (+) value for X to move the printing position to the left, or a minus (-) value for Y to move the printing position upward.
  • Page 489 Copying ● Copy set numbers can be printed together with dates or text. <Copy Set Numbering Option Settings>(P. 1185) ● The text for <Page Numbering> and <Watermark> can also be selected from the text which has been registered in <Register Characters for Page Numbering/Watermark>(P. 1185) . ●...

  • Page 490: Making Booklets

    Copying Making Booklets A988-07E You can make easy-to-read professional-looking booklets with binding margins and covers. In addition, you can efficiently configure the settings for making booklets such as page layout, 2-sided copying, and adding covers. Making Booklets (Booklet Setting Binding Margins(P. 481) Adding a Cover and Back Copying)(P.

  • Page 491: Making Booklets (Booklet Copying)

    Copying Making Booklets (Booklet Copying) A988-07F You can set the print layout so that the printouts turn into a booklet when they are folded in half. Using options enables you to automatically process operations such as folding in half and stapling in the crease (Saddle Stitch). Optional Equipment(P.
  • Page 492 Copying ● When you copy an original that is already in booklet format, such as one printed from the machine using booklet copying, press <Do Not Booklet Scan>. If the <N on 1> setting appears ● This allows you to place multiple pages from the original onto a single page in the booklet. Press <N on 1> and specify the number of pages to place on the single page and the page order.
  • Page 493 Copying Press <Set Details> and specify detailed settings as necessary. When the number of pages is large When the number of pages is large and the booklet cannot be stapled together, you can divide it into volumes so that they can be stapled. Press <Divided Booklet>.
  • Page 494 Copying Select the paper source with the loaded usable paper, and press <Start Printing>. ➠ A test page is printed. Select the current state of the fold position and set the shift width, and press <Next>. ● Check the current state of the fold position and the shift width on the test page. Select the current state of the staple position and set the shift width.

  • Page 495: Setting Binding Margins

    Copying Setting Binding Margins A988-07H You can make binding margins for stapling or punching holes. You can set binding margins on the front side and back side of pages individually. ● When the margin is set, images are shifted by the margin width and copied. An original whose image extends all the way to the edges of the sheet may be partially cut off on the copy.
  • Page 496 Copying ● If you press <±>, the value switches between <-> and <+>. Press <OK> <Close>. Press (Start). ➠ Copying starts. ● If you are using <Gutter> and <2-Sided> together follow the instructions below: - If there is a gutter: 1-Sided 2-Sided: Set the Gutter mode for the back side only.

  • Page 497: Adding A Cover And Back Cover

    Copying Adding a Cover and Back Cover A988-07J When making a booklet, you can add a front cover and a back cover using paper different from the body such as heavy paper and colored paper. You can specify whether to copy to the cover and the back cover as well. ●...
  • Page 498 Copying Press (Start). ➠ Copying starts. LINKS Making Booklets (Booklet Copying)(P. 477)

  • Page 499: Useful Copy Functions

    Copying Useful Copy Functions A988-07K You can copy while shifting the position of images from the machine. The machine also has useful functions such as copying both sides of an ID card onto a single page, and notifying you when copying in large quantities is completed by e-mail.
  • Page 500 Copying Making ID Card Copies(P. 505) Area Designation(P. 507) Enlarging an Image to Make a Poster(P. 511) Skipping Blank Pages When Printing(P. 515)

  • Page 501: Copying Free Size Originals

    Copying Copying Free Size Originals A988-07L You can scan free size originals automatically and fit to the paper selected for copying. Copying 2-sided originals is also available with this function. Place free size originals in the feeder. Place the originals in the feeder. Placing Originals(P.

  • Page 502: Mirroring Images (Mirror Image)

    Copying Mirroring Images (Mirror Image) A988-07R This function enables you to copy the original image reversed, as if it were a reflection in a mirror. Without using a computer, you can easily create symmetrical graphics and diagrams. Place the original. Placing Originals(P.

  • Page 503: Shifting The Image

    Copying Shifting the Image A988-07S This function enables you to make copies with the entire image shifted towards an edge or the center of the page. Shift the image when you want to make blank space on the page to input or arrange text and images on material. Shifting the Image to an Edge or the Center(P.
  • Page 504 Copying Specifying Moving Distance If no blank space exists because the original image and the output paper are the same size, or if you want to shift images by a few millimeters, specify the moving distance. Place the original. Placing Originals(P. 38) Press <Copy>.

  • Page 505: Copying With The Image Repeated (Repeat Images)

    Copying Copying with the Image Repeated (Repeat Images) A988-07U You can copy the same image repeatedly on one page. You can easily make address labels and coupons. Pay attention to the sizes of the original and the output paper ● When making address labels, set an original that is the same size as a single label and manually select the output paper size ( Basic Copy Operations(P.
  • Page 506 Copying ● Specify the vertical and horizontal number of times to repeat respectively. ● When setting to <Auto>, the image is repeated automatically until the images fill the paper. Set blank spaces between images and press <OK>. ● Enter the blank space width. If you want to set a different blank space width above the image, under the image, to the left of the image, and to the right of the image, press <Adjust Independently>...

  • Page 507: Inserting Sheets And Chapter Pages (Insert Sheets)

    Copying Inserting Sheets and Chapter Pages (Insert Sheets) A988-07W You can insert sheets between content pages. For example, when you make a large amount of copies, you can easily check the number of output sheets by inserting colored paper every 50 pages. Inserted sheets can be used as chapter pages if you print on them.
  • Page 508 Copying ● Enter the page to insert the sheet using the numeric keys. For example, when copying 100 pages, if you want to insert the sheet after the 50th page, enter "51." Specify detailed settings. ● Press <Change> in <Select Paper> and select the paper to insert. ●...
  • Page 509 Copying LINKS Inserting Sheets When Copying Onto Transparencies(P. 496) Adding a Cover and Back Cover(P. 483)

  • Page 510: Inserting Sheets When Copying Onto Transparencies

    Copying Inserting Sheets When Copying Onto Transparencies A988-07X When copying onto transparencies, you can prevent transparencies from sticking together by inserting sheets between transparencies. You can also print on inserted sheets. Load transparencies and paper to insert. ● Load the transparency in the multi-purpose tray and the paper to insert in the paper drawer, and specify the paper size and type for the transparency and paper.
  • Page 511 Copying ➠ Copying starts. LINKS Inserting Sheets and Chapter Pages (Insert Sheets)(P. 493)

  • Page 512: Combining Jobs With Different Settings Into A Single Job (Merge Job Blocks)

    Copying Combining Jobs with Different Settings Into a Single Job (Merge Job Blocks) A988-07Y You can scan multiple originals with different settings, and then combine the jobs into a single job and print it out. For example, scan one original with the Hole Punch setting and another original with the 2-sided setting, after that, you can combine these originals into a single job and add page numbers or attach covers to the whole output.
  • Page 513 Copying ● You can change or specify the following settings using <Change Settings> before scanning the next batch of originals (i.e., between batches): You need to set the necessary scan settings in advance, since you cannot change the settings in <Options> during the Job Build mode. - <Copy Ratio>...
  • Page 514 Copying You can scan more originals to add to the output. <Add from Mail Box> You can call originals from the Mail Box to add to the output. Making Simple Edits to Files(P. 734) <Details> When selecting originals in , <Details> is displayed. You can confirm the settings for each original. <Print Sample>...

  • Page 515: Storing Copy Documents In The Machine

    Copying Storing Copy Documents in the Machine A988-080 You can save scanned documents in the "Mail Box" of the machine temporarily and print them out later. The data is saved for a certain period of time. Place the original. Placing Originals(P. 38) Press <Copy>.
  • Page 516 Copying ➠ Documents are scanned and saved in the Mail Box. A duplicate of the document is output at the same time. ● If you do not need the duplicate, press <Copy upon Storing> on the screen in step 5 to clear the check box. ●...

  • Page 517: Notifying You Of The Completion Of Copying By E-Mail

    Copying Notifying You of the Completion of Copying by E-Mail A988-081 You can receive an e-mail notifying you that originals are finished copying. When performing a large copying job or reservation copies ( Basic Copy Operations(P. 428) ), you do not need to wait beside the machine for the print completion.
  • Page 518 Copying Press (Start). ➠ Documents are scanned and copying starts. When copying is complete, the notification e-mail is sent to the specified address.

  • Page 519: Making Id Card Copies

    Copying Making ID Card Copies A988-082 This function enables you to copy both the front and back of an ID card onto a single sheet of paper. This function is useful when copying ID cards (identification cards) such as driver's licenses, because the orientation and print position of the images of both sides of the ID card are aligned automatically according to the paper size.
  • Page 520 Copying ➠ Once scanning is completed, a screen will appear notifying you that preparations to scan the back side are complete. Turn the ID card over so that its back side is facing down and press (Start) to scan the back side. ➠...

  • Page 521: Area Designation

    Copying Area Designation A988-083 You can extract a single part of an original for copying, like when trimming photos or cutting out articles from a newspaper. Since you can specify the area to copy while checking the preview screen, it is not necessary to cut the original. Place the original.
  • Page 522 Copying Two opposing points to enter The area to copy ● To cancel a point you have specified, press <Delete Point>. To delete the area after you have specified it, press <Clear Area>. ● If it is difficult to specify the area because the image displayed on the preview screen is small, press <100% >...
  • Page 523 Copying Framing Blanking Confirm whether the areas are specified correctly, and press <OK>. ● To adjust an area, press <OK> to return to step 7, press <Clear Area> or <Fine Adjust>, and specify the area again. If you select <Blanking> in step 8, press <OK> and proceed to step 12. Press <Next >...
  • Page 524 Copying Since areas are specified on the preview screen, they may shift when actual copies are made. If you want to specify more accurate areas, enter dimensions that you have measured in advance. As indicated in the diagram, measure the distance between the right edge of the area and the original's right edge (X1), the left edge of the area and the original's right edge (X2), the top edge of the area and the original's top edge (Y1), and the bottom edge of the area and the original's top edge (Y2), press <Numeric Key Entry>...

  • Page 525: Enlarging An Image To Make A Poster

    Copying Enlarging an Image to Make a Poster A988-084 You can enlarge an image and copy it to multiple sheets of paper to create a large poster by joining the sheets together. There are two methods for copying to multiple sheets of paper; specifying the copy ratio only, and specifying the number of sheets of paper to use.
  • Page 526 Copying B2 Portrait 244 % B4 / 6 sheets A2 Portrait 200 % A3 / 3 sheets B3 Portrait 173 % A3 / 2 sheets - You can create a poster using an original size and copy ratio not indicated in this table, but the maximum original size is A3 and the maximum copy ratio is 400%.
  • Page 527 Copying Specifying the Copy Ratio Specify the ratio for enlarging the image to create a poster. The optimal paper size and number of sheets are automatically selected according to the original size and copy ratio. Place the original. Placing Originals(P. 38) Press <Copy>.
  • Page 528 Copying Press <Copy Ratio>. Press <Poster>. Press <Number of Output Pages> <Next>. Press <Change>, select the paper size, and press <OK>. ● If you select the multi-purpose tray, specify the paper size and type to load. Select the number of sheets, and press <OK>. Press (Start).

  • Page 529: Skipping Blank Pages When Printing

    Copying Skipping Blank Pages When Printing A988-085 The machine can detect blank pages when scanning, and print all the pages except blank pages. Place the original. Placing Originals(P. 38) Press <Copy>. <Home> Screen(P. 339) Press <Options> on the Copy Basic Features screen. Copy Basic Features Screen(P.
  • Page 530 Copying ➠ Copying starts. ● If the size of the original is smaller than the scan size setting, it may not be skipped correctly. ● To check the number of pages that have been printed, follow the procedures below: (Status Monitor) <Copy/Print>...

  • Page 531: Restricting Copying Of Confidential Documents

    Copying Restricting Copying of Confidential Documents A988-086 In order to prevent carelessly copying documents that include personal or confidential information, the machine provides a "Secure Watermark" function. Secure Watermark enables you to embed hidden text such as "CONFIDENTIAL" on output copies. If the output copies are copied again, the text emerges as a warning. Embedding the "TOP SECRET"...

  • Page 532: Embedding The "Top Secret" Text (Secure Watermark)

    Copying Embedding the "TOP SECRET" Text (Secure Watermark) A988-087 When copying documents that include confidential information, you can embed invisible text such as "TOP SECRET" or "CONFIDENTIAL" to warn unauthorized users not to copy them. When copying a document that has already been copied, the embedded text appears across the entire page, preventing unauthorized copies of copies.
  • Page 533 Copying ● You can register frequently used text. Select <Custom> and enter the text by pressing <Register>. ● To edit or delete registered text, press <Register>, select the text from the list, and press <Edit> or <Delete>. Embedding dates Press <Date>. Set the dates to embed.
  • Page 534 Copying Press <ID/User Name>. Specify the print settings for the watermark. ● Set the character format. ● You can adjust the density of patterns and backgrounds. If you press <Adjust Background/Character Contrast> <Sample Print>, a sample of the pattern and background is printed. Check the sample and press to adjust the density.

  • Page 535: Reducing Copying Operations

    Copying Reducing Copying Operations A988-088 You can eliminate the need to specify the same settings every time you make copies by recalling previously used settings. In addition, switching the Copy Basic Features screen ( Copy Basic Features Screen(P. 426) ) to the "Express Copy Screen"...

  • Page 536: Recalling Previously Used Copy Settings (Previous Settings)

    Copying Recalling Previously Used Copy Settings (Previous Settings) A988-089 You can recall the previously used copy settings. The details of the recalled setting can be changed before copying. ● The three most recent settings that were stored in memory are not deleted even when the main power is turned Off.
  • Page 537 Copying Merge Job Blocks setting ● Previous jobs cannot be recalled. * Merge Job Blocks: Combining Jobs with Different Settings Into a Single Job (Merge Job Blocks)(P. 498)

  • Page 538: Changing The Settings Quickly (Express Copy Screen)

    Copying Changing the Settings Quickly (Express Copy Screen) A988-08A Switching the Copy Basic Features screen from the "Regular Copy Screen" to the "Express Copy Screen" enables you to change the settings related to basic copy operation ( Basic Copy Operations(P. 428) ) more quickly. For example, to copy both sides of an original using the Regular Copy Screen, you need to press <2-Sided>...
  • Page 539 Copying Current main setting status and setting buttons Displays the setting status such as the copy ratio, paper size, number of copies, etc. Make sure to confirm the settings here in order to copy properly. To change the settings, press the button under the display section. Basic Copy Operations(P.
  • Page 540 Faxing Faxing Faxing ................................... 527 ..........................529 Fax Basic Features Screen ......................... 532 Basic Operations for Sending Faxes ..........................548 Canceling Sending Faxes ..............................550 Receiving Faxes ..........................552 Sending Faxes Successfully ................... 553 Checking Scanned Images Before Sending (Preview) ............

  • Page 541: Faxing

    Faxing Faxing A988-08C This chapter introduces the basic methods for sending and receiving faxes as well as convenient fax functions you can use according to your needs. ◼ Introduction to Basic Operations This section describes the Fax Basic Features screen and the basic sending and receiving methods. Fax Basic Features Screen(P.
  • Page 542 Faxing ◼ Using Fax Functions More Fully This section describes how to send and receive faxes via the Internet. You can also learn how to use a multifunction printer without the ability to fax for sending and receiving faxes via other multifunction printers on the network. Using Internet Faxes (I-Fax)(P.

  • Page 543: Fax Basic Features Screen

    Faxing Fax Basic Features Screen A988-08E Pressing <Fax> ( <Home> Screen(P. 339) ) displays the Fax Basic Features screen. Destination Displays the name of the specified destination, fax number, number of destinations, and the current time. <Details> Enables you to check the detailed information of the destination displayed in <Delete Dest.>...
  • Page 544 Recalling Previously Used Settings for Sending (Previous Settings)(P. 566) <To Remote Address Book> Press to specify destinations in one-touch buttons of other Canon multifunction printers. This button is available only when the Remote Address Book is activated for use. <Acquire Remote Address Book>(P.
  • Page 545 Faxing ● Some functions cannot be used in combination with each other. Buttons that cannot be selected are displayed in light gray. ● The total number of specified destinations is displayed on the top right of the screen. LINKS Registering Destinations(P. 397)

  • Page 546: Basic Operations For Sending Faxes

    Faxing Basic Operations for Sending Faxes A988-08F This section describes the basic operations for sending fax documents. Place the original. Placing Originals(P. 38) ● When the screen for selecting the original thickness appears, select the thickness of the original being used.
  • Page 547 Faxing Specifying Destinations from the Address Book Press <Address Book>. Select the destination and press <OK>. ● If an access number is set when the destination is registered, press <Access No.> and enter the access number using the numeric keys. The corresponding destination is displayed in the Address Book. ●...
  • Page 548 Faxing Specifying Destinations from One-Touch Buttons Press the desired one-touch button. ● To specify the destination using a one-touch button number (one-touch number), press and enter the number for the desired one-touch button. ● To use the Remote Address Book, press <To Remote Address Book>. ●...
  • Page 549 Faxing ● You can press <Register to Address Book> to register the entered destination. Set the required conditions, and specify <Name> and <Address Book>. For information on the settings, see Registering Destinations in the Address Book(P. 402) . To send faxes overseas ●...
  • Page 550 Faxing Select a criterion to search for destinations from name, fax number, organization name, and organization unit (department name, etc). Search conditions Select a search condition such as a destination name that contains "John" and a department name that begins with "Development." Search characters Press <Set>...
  • Page 551 Faxing The machine can automatically scan both the front and back sides of an original. Scanning Both Sides of Originals You can scan two facing pages in a book or magazine onto separate pages in one operation. Scanning a Facing Page Original and Faxing it as Two Separate Pages ◼...
  • Page 552 Faxing When scanning a long original Place the original in the feeder and select <Long Original>. To register the scanning size ● If you frequently specify the scanning size with the same values, register the size in <Custom> <Register Size> to quickly recall the setting for convenience. ◼...
  • Page 553 Faxing Adjusting Image Quality You can select the resolution suitable for your type of original. The higher the resolution is, the clearer the image becomes, but the longer it takes to send. Selecting Resolution Specifying the type of original such as documents with characters only or magazines with photographs enables you to send with optimal image quality.
  • Page 554 Faxing ◼ Selecting Resolution Press the setting button for resolution. (Items shown on the screen may differ depending on your model and options.) Select the resolution and press <OK>. ● A lower resolution is suitable for originals containing text only, while a higher resolution is suitable for originals containing photographs.
  • Page 555 Faxing ◼ Adjusting the Density of the Background Press <Options> <Density>. Press <Adjust> in <Background Density>. ● To adjust the background automatically, press <Auto> and proceed to step 4. ● When the type of original is set to <Text> ( Selecting the Type of Original(P.
  • Page 556 Faxing Enlarging or Reducing You can enlarge or reduce standard size originals to other standard sizes when scanning. Enlarging or Reducing in Standard Paper Sizes You can enlarge or reduce by specifying magnification (%). Enlarging or Reducing by Specifying Magnification ◼...
  • Page 557 Faxing Specify magnification and press <OK>. Press <Close>. Erasing Dark Borders (Erase Frame) When scanning originals that are smaller than the scanning size, frame lines of the originals may appear in the scanned image. When scanning a thick book, dark borders may appear. This function enables you to erase these frame lines and dark borders.
  • Page 558 Faxing Erasing dark borders of books You can erase the dark borders both in the center and contour lines that appear when you scan facing pages in a book. Press <Erase Book Frame> and check <Original Size>. ● If the size displayed in <Original Size> is different from the size of the book, press <Change> to select the size.
  • Page 559 Faxing When <Press the [Start] key to scan the next original.> is displayed Place the next original to scan and press (Start). When scanning all of the originals is complete, press <Start Sending> to send the fax. ● To cancel sending, see Canceling Sending Faxes(P.
  • Page 560 Faxing When multiple sheets are fed ● Scanning is stopped and the message is displayed on the screen. Follow the instructions to clear the jam. When you have cleared the jam, the resume job screen is displayed. If the machine mistakenly detects multiple sheet feeding, press <Do Not Detect Multi.
  • Page 561 Faxing Canceling Sending Faxes(P. 548) Sending Faxes Successfully(P. 552) Simplifying Sending Operations(P. 561) Useful Functions When Sending(P. 568) Registering Destinations(P. 397) Registering the LDAP Server(P. 302) Managing Users(P. 813) <Set Destination>(P. 1321)

  • Page 562: Canceling Sending Faxes

    Faxing Canceling Sending Faxes A988-08H You can cancel scanning originals or sending faxes that are being sent or waiting to be sent. ◼ Canceling Scanning Originals Press <Cancel> on the displayed screen or (Stop). Press <Yes>. ➠ Scanning originals is canceled. ◼...
  • Page 563 Faxing To immediately cancel a job that is being sent If you press (Stop) on the control panel to cancel a fax job while it is being sent, the message <Is it OK to cancel the following Send job?> appears. Press <Yes> to cancel sending the fax. ●...

  • Page 564: Receiving Faxes

    Faxing Receiving Faxes A988-08J ◼ When a fax is received The Processing/Data indicator on the control panel blinks green. When receiving is complete, the document is automatically printed and the indicator turns off. ● To cancel receiving, press (Status Monitor) <Receive>...
  • Page 565 Faxing LINKS Various Receiving Methods(P. 574) Forwarding Received Documents Automatically(P. 580) Checking Status and Log for Sent and Received Documents(P. 583)

  • Page 566: Sending Faxes Successfully

    Faxing Sending Faxes Successfully A988-08K This section describes how to avoid potential sending errors caused by incorrectly scanning documents or a busy line, etc. Checking Scanned Images Before Checking the Connection to the Sending Faxes Manually Sending (Preview)(P. 553) Recipient Before Sending (Direct (Manual Sending)(P.

  • Page 567: Checking Scanned Images Before Sending (Preview)

    Faxing Checking Scanned Images Before Sending (Preview) A988-08L You can check scanned images on the preview screen before sending. You can also delete, move, or switch pages on the preview screen. ● The original cannot be checked before sending with the Direct Sending or Manual Sending mode, even if <Preview>...
  • Page 568 Faxing To delete a page You can delete the page currently displayed on the preview screen. Press <Delete Page>. To move a page You can move a page to the specified destination. Press <Edit Scanned Data>. Press <Move Page Position>. Enter the page numbers corresponding to <Move Page>...

  • Page 569: Checking The Connection To The Recipient Before Sending (Direct Send)

    Faxing Checking the Connection to the Recipient Before Sending (Direct Send) A988-08R To successfully send faxes to the destination you intend, you can check beforehand that the recipient is connected and ready to start communication. As the machine bypasses memory when scanning originals, you can send faxes even if there is no memory available.
  • Page 570 Faxing ● <Limit Functions> is set to <Off> for any function when the machine is in the Department ID mode. Configuring the Department ID Management Settings(P. 857) To specify the scanning size of originals ● The scanning size of originals placed in the feeder is automatically set. To specify the size yourself, use the platen glass.

  • Page 571: Sending Faxes Manually (Manual Sending)

    Faxing Sending Faxes Manually (Manual Sending) A988-08S You can manually send fax documents after checking that the destination is ready to receive fax transmissions. ● If you have added additional lines, you can only use Line 1 (the standard line) for manual sending. ●...
  • Page 572 Faxing - <Different Size Originals> - <Erase Frame> - <Job Build> - <Delayed Send> (The functions that can be specified differ depending on your model.) ● <Limit Functions> is set to <Off> for any function when the machine is in the Department ID mode. Configuring the Department ID Management Settings(P.

  • Page 573: Notifying You By E-Mail Of The Completion Of Sending

    Faxing Notifying You by E-Mail of the Completion of Sending A988-08U You can receive an e-mail notifying you that sending documents is complete. Even if documents are waiting to be sent, you can use your computer or portable device to check whether sending documents is complete, giving you reassurance.
  • Page 574 Faxing ● If you want to check the content of the sent document, select <Attach TX Image> to attach the first page of the document as a PDF file to a notification e-mail. Press <OK> <Close>. Press (Start). ➠ Originals are scanned and sending starts. When sending is complete, the notification e-mail is sent to the specified address.

  • Page 575: Simplifying Sending Operations

    Faxing Simplifying Sending Operations A988-08W You can scan different size originals at once or send separately scanned documents together. By recalling previously used settings, you can simplify sending operations. Sending Different Size Originals Sending Separately Scanned Recalling Previously Used Together (Different Size Originals) Documents Together (Job Build) Settings for Sending (Previous (P.

  • Page 576: Sending Different Size Originals Together (Different Size Originals)

    Faxing Sending Different Size Originals Together (Different Size Originals) A988-08X You can place different size originals in the feeder and scan them at the same time. This eliminates the need to place originals separately. ● The combination of original sizes that you can scan is limited. Scanning with an improper combination may cause damage to the originals or paper jams.
  • Page 577 Faxing ● Select <Same Width> if you are placing the originals with the same width, or <Different Width> if you are placing the originals with different widths. Press <Close>. Press (Start). ➠ Originals are scanned and sending starts. ● When the originals with different widths are scanned together, the images of the smaller size originals may be slanted because the originals cannot be fixed with the slide guides.

  • Page 578: Sending Separately Scanned Documents Together (Job Build)

    Faxing Sending Separately Scanned Documents Together (Job Build) A988-08Y Even if you have too many originals to be placed in the feeder at the same time, you can scan the originals separately and send them as a batch of documents. Documents scanned with both the feeder and the platen glass can also be sent at the same time.
  • Page 579 Faxing - <Original Type> ● If you want to place different size originals in the feeder, set <Different Size Originals>. Sending Different Size Originals Together (Different Size Originals)(P. 562) ● When scanning and sending 1-sided originals and 2-sided originals together, if the first document you scan is a 2-sided original, set <2-Sided Original>.

  • Page 580: Recalling Previously Used Settings For Sending (Previous Settings)

    Faxing Recalling Previously Used Settings for Sending (Previous Settings) A988-090 You can recall the destinations specified in the past. Their scan settings such as density are also recalled at the same time. ● You can store a series of destination, scan, or send settings specified before pressing (Start) as a single group of Previous Settings.
  • Page 581 Faxing Press (Start). ➠ Originals are scanned and sending starts. ● If you set <Manage Address Book Access Numbers> to <On>, you cannot recall settings from memory. ● If you set any address type to <On> in <Limit New Destination>, the currently stored Previous Settings are deleted.

  • Page 582: Useful Functions When Sending

    Faxing Useful Functions When Sending A988-091 This section describes how to send a document at a specified time and how to save a copy of a fax document in an external file server. Sending at a Specified Time(P. 569) Saving a Copy of a Sent Document(P. 571)

  • Page 583: Sending At A Specified Time

    Faxing Sending at a Specified Time A988-092 You can scan originals in advance and send the scanned documents at a specified time. Place the original. Placing Originals(P. 38) Press <Fax>. <Home> Screen(P. 339) Specify the destination on the Fax Basic Features screen. Fax Basic Features Screen(P.
  • Page 584 Faxing ● You can check on the <Status Monitor> screen whether sending is complete or not. Checking Status and Log for Sent and Received Documents(P. 583) LINKS Notifying You by E-Mail of the Completion of Sending(P. 559)

  • Page 585: Saving A Copy Of A Sent Document

    - When an address book has been imported from the Remote UI Importing/Exporting the Setting Data(P. 962) - When an address book has been received from <Device Information Distribution Settings> Distributing the Device Information to Other Canon Multifunction Printers(P. 1018) Press (Settings/Registration) <Function Settings> <Send>...
  • Page 586 Faxing ● A destination in <Personal Address List> cannot be specified as the destination. Press <Folder Name> set how to organize the created folders press <OK>. ● You can select <Sender Information>, <Date>, or <Off> to categorize folder names. ● File names are specified by send date and time, job number, sender information, destination information, and result information.
  • Page 587 Faxing ● You can save a copy of a sent document by sending to multiple destinations which include a fax destination from the Scan Basic Features screen. To display fax destinations on the Scan Basic Features screen, it is necessary to set <Enable Fax in Scan and Send Function> to <On>. <Display Fax Function>(P.

  • Page 588: Various Receiving Methods

    Faxing Various Receiving Methods A988-094 The machine can be set to temporarily save received documents in it without printing. By checking and selecting documents you want to print, you can save paper. There is also a function to receive and keep confidential documents private.

  • Page 589: Saving Received Documents In The Machine (Memory Reception)

    Faxing Saving Received Documents in the Machine (Memory Reception) A988-095 You can have incoming documents saved in the storage location (Memory RX Inbox) of the machine without printing. By printing just what you need and deleting unnecessary documents such as direct mails from the Memory RX Inbox, you can save paper.
  • Page 590 Faxing ● Pressing <Divided Data List> enables you to check the document list. ● Pressing <Delete> enables you to delete a document that was divided and sent. Selecting <Print When Deleted> enables you to set the machine to print the divided received data document when it is deleted. Select <Memory RX Inbox>.
  • Page 591 Faxing ● The Fax/I-Fax Inbox storage space is shared with Mail Boxes. For information on the maximum space, see the capacity for Mail Box(P. 1602) . LINKS Basic Operations for Sending Faxes(P. 532) Sending I-Faxes(P. 592) Basic Operations for Scanning Originals(P. 649)

  • Page 592: Keeping Received Documents Private

    Faxing Keeping Received Documents Private A988-096 This function is to save in the specified storage location (Confidential Fax Inbox) the received documents that match specific conditions. The Confidential Fax Inbox contains multiple boxes, and each box can be protected by password. By specifying a condition such as saving all documents from Company A in Box No.
  • Page 593 Faxing ● Pressing <Delete> <Yes> deletes the document. You cannot delete multiple documents simultaneously. To delete multiple documents, select and delete one document at a time. ● You cannot print multiple documents simultaneously. To print multiple documents, select and print one document at a time.

  • Page 594: Forwarding Received Documents Automatically

    Forwarding a fax from 1111111111 ● <Receive Method>: <Fax: Line Shared> ● <Fax Number>: Select <Equals> from the drop-down list and enter "1111111111." Example: Forwarding an I-fax to xxxxx@canon.com ● <Receive Method:>: <I-Fax> ● <To:>: Select <Equals> from the drop-down list and enter "xxxxx@canon.com".
  • Page 595 Faxing ● If you have added lines, you can also specify a particular line. In this case, select <Fax: Line 1>, etc. for <Receive Method>. ● You cannot change <Receive Method> after registering <Forwarding Settings>. To use forwarding settings with <Receive Method> changed, you have to register the forwarding settings again. Press <Forwarding Destination>...
  • Page 596 Faxing ● When a forwarding destination is deleted from the address book, <Validate/Invalidate> automatically switches to <Off>. To resume forwarding with the same conditions, specify the destination again and switch the forwarding conditions to <On>. ● You cannot specify a WebDAV server as an I-fax forwarding destination. ●...

  • Page 597: Checking Status And Log For Sent And Received Documents

    Faxing Checking Status and Log for Sent and Received Documents A988-098 You can check the statuses and communication logs for sent and received documents. Checking the Statuses for Sent Documents(P. 583) Checking the Statuses for Received Documents(P. 584) Checking If Documents Are Sent or Received Successfully(P. 584) ●...
  • Page 598 Faxing ● You cannot change multiple destinations at one time. Also, you cannot change the destinations in a group at one time. Checking the Statuses for Received Documents Press (Status Monitor). Press <Receive> <Job Status>. ● To display only fax documents, select <Fax> from the drop-down list in the upper-right of the screen. Check the statuses.
  • Page 599 Faxing ● Pressing <Communic. Mgt. Report> or <Fax Activity Report> prints a log list of sent and received documents displayed on the screen. TIPS Registering an address from the send history ● You can register an address to the Address Book or a one-touch button via the send history on the <Status Monitor>...

  • Page 600: Sending Faxes From Your Computer (Pc Fax)

    Faxing Sending Faxes from Your Computer (PC Fax) A988-099 You can send fax documents created on your computer directly from your computer, just like printing operations. This method eliminates the need to print documents for faxing, allowing you to save paper. To use this function, you need to install a fax driver in your computer ( Installing Drivers(P.

  • Page 601: Sending Pc Faxes

    Faxing Sending PC Faxes A988-09A This section describes the basic flow of sending PC faxes from a computer. For Windows(P. 587) For Mac OS(P. 588) Open a document and display the print screen. Select the machine and click [Print] or [OK]. Click the [Enter Destination] tab, and specify the communication mode and fax number you are using.
  • Page 602 Faxing ● If [Confirm Fax Number/URI when Setting Destination] is set in the [Security Settings] dialog box, enter the specified fax number in the [Confirm Fax Number]. For details, see Help for fax driver. Click [Send]. ➠ Sending starts. ● To cancel sending, double-click the printer icon displayed in the task tray of the desktop, select the file to cancel, and click [Document] [Cancel]...
  • Page 603 Faxing Click [General Settings]. Click [Add Destination]. Enter the destination name in [Destination Name] and fax number in [Fax Number], and then click [Add] [Cancel]. ● If you need to specify a number to dial an outside line, click [Outside Dialing Prefix] [Settings] on the [Special Features] panel, and then enter the number.
  • Page 604 Faxing ➠ Sending starts. ● To cancel sending, click the printer icon displayed in the Dock, select the file to cancel click [Delete] or If the icon is not displayed, you can cancel from the control panel of the machine. Checking Status and Log for Sent and Received Documents(P.

  • Page 605: Using Internet Faxes (I-Fax)

    Faxing Using Internet Faxes (I-Fax) A988-09C Internet fax (I-fax) is a function to send and receive faxes via the Internet. Scanned documents are converted into TIFF format image and are sent as e-mail attachments. Even if you are sending to a distant place or you have lots of documents to send, you do not have to worry about transmission costs because telephone lines are not used.

  • Page 606: Sending I-Faxes

    Faxing Sending I-Faxes A988-09E Place the original. Placing Originals(P. 38) ● When the screen for selecting the original thickness appears, select the thickness of the original being used. (Appears if <Original Thickness Defaults for Scan from Feeder>is set to <Always Specify>. <Original Thickness Defaults for Scan from Feeder>(P.
  • Page 607 Faxing Select the destination and press <OK>. ● If an access number is set when the destination is registered, press <Access No.> and enter the access number using the numeric keys. The corresponding destination is displayed in the Address Book. ●...
  • Page 608 Faxing ● The destinations registered in the one-touch buttons of the server machine are updated in the following times: - When a fax job has been sent on the client machine - When you press (Reset) on the client machine - When Auto Reset is activated on the client machine Entering Destinations Manually You can specify destinations manually that are not registered in the Address Book or one-touch buttons.
  • Page 609 Faxing Press <Destination Conditions>. Specify the receiving conditions the recipient supports and press <OK>. ● Be sure to check the receiving functions the recipient supports before specifying the conditions. ● To add another I-fax address, press <Next Destination> and repeat steps 2 through 5. ●...
  • Page 610 Faxing Specify the search conditions. Search categories Select a criterion to search for destinations from name, e-mail address, organization name, and organization unit (department name, etc). Search conditions Select a search condition such as a destination name that contains "John" and a department name that begins with "Development."...
  • Page 611 Faxing Specify the receiving conditions the recipient supports and press <OK>. ● Press <Destination Conditions> and select the functions the recipient supports. Be sure to check the receiving functions the destination before specifying the conditions. ● In <Compression Method>, the compression ratio of files increases in the order of MH→MR→MMR, so shortens transmission time.
  • Page 612 Faxing To send with the sender information ● You can send with the sender's name and I-fax address. <TX Terminal ID>(P. 1241) To check the statuses for sent documents ● On the <Status Monitor> screen, you can check the statuses for sent documents. This screen enables you to send faxes again or cancel sending after checking the statuses.
  • Page 613 Faxing - <Select Color>: <Black & White> (Scan and Send) - <Original Type>: <Text> - <Density> <Background Density>: <Auto> - <Resolution>: 200 dpi x 400 dpi, 300 dpi x 300 dpi*, 400 dpi x 400 dpi, or 600 dpi x 600 dpi* *Can be set for Scan and Send - <Speed/Image Quality Priority for B&W Scan>...

  • Page 614: Receiving I-Faxes

    Faxing Receiving I-Faxes A988-09F ◼ When an I-fax is received The Processing/Data indicator on the control panel blinks green. When receiving is complete, the document is automatically printed and the indicator turns off. ● To cancel receiving, press (Status Monitor) <Receive>...

  • Page 615: Using Remote Faxes

    Faxing Using Remote Faxes A988-09H Even if you have a multifunction printer without the ability to fax, you can use the printer to send and receive faxes via another multifunction printer with fax functionality if both printers are on the same network. In this case, the printer with fax functionality and the printer without fax functionality can be likened to a server machine and client machine, respectively.
  • Page 616 Faxing ● When the department ID and password input screen is displayed, enter the ID and password registered in the server machine. ● The sender information of a fax sent from the client machine is printed according to the setting in the server machine.
  • Page 617 Printing Printing Printing ................................604 ..........................606 Printing From a Computer ............................609 Canceling Printing ..................... 611 Checking the Printing Status and History ..................613 Printing from an External Network (IPP Printing) ........................616 Advanced Functions for Printing ............617 Printing Documents Retained in the Machine (Forced Hold Printing) ..................

  • Page 618: Printing

    Printing Printing A988-09J You can print documents and images prepared on a computer. This section introduces basic procedures and convenient printing functions. ◼ Introduction of basic operations This section describes the basic operation methods when printing from a computer. Printing From a Computer(P. 606) Canceling Printing(P.
  • Page 619 Printing ● You can print photographs, PDF files, etc. from a mobile device such as a smart phone, tablet, etc. For more information, see Linking with Mobile Devices(P. 774) .

  • Page 620: Printing From A Computer

    Printing Printing From a Computer A988-09K This section describes basic printing from a computer with the printer driver installed. Help for Printer Drivers(P. 606) Basic Printing Operations(P. 606) Help for Printer Drivers Clicking [Help] (Window) or (Mac OS) on the printer driver setting screen displays the Help screen. For information that is not in the User's Guide, including about driver features and how to set up those features, see Help.
  • Page 621 Printing Click [Print] or [OK]. ➠ Printing starts. ● If you want to cancel, see Canceling Printing(P. 609) . Open a document and display the print screen. Select the machine. Specify the print settings as necessary. ● After selecting the setting panel from the drop-down list, set for printing on each panel. Click [Print].
  • Page 622 Printing LINKS Checking the Printing Status and History(P. 611) <Paper Feed Mode for Printer Driver Jobs with MP Tray>(P. 1214)

  • Page 623: Canceling Printing

    Printing Canceling Printing A988-09L You can cancel printing before it has finished. You can also cancel a print job on the control panel of the machine. Checking the Printing Status and History(P. 611) In case of Windows(P. 609) In case of Mac OS(P. 609) Double-click the printer icon displayed in the task tray of the desktop.
  • Page 624 Printing Select the document to cancel and click [Delete] or ➠ Printing is canceled.

  • Page 625: Checking The Printing Status And History

    Printing Checking the Printing Status and History A988-09R You can check the wait status for print jobs and whether or not an error has occurred during printing. Operations such as printing the document ahead of other documents and temporarily suspending or canceling printing are possible as well.
  • Page 626 Printing LINKS Canceling Printing(P. 609)

  • Page 627: Printing From An External Network (Ipp Printing)

    Prepare the printer driver. ● If the machine is supplied with a CD-ROM, insert the CD-ROM into the drive on the computer. ● To download the printer driver, go to the Canon website (https://global.canon/en/support/) and download your printer driver. Select [ [Windows System]...
  • Page 628 Printing ◼ Installing This Machine's Key and Certificate on Your Computer This description shows the procedure for installing the key and certificate using the Microsoft Edge. Start the Web browser. Enter "http://<IP address of the machine>/" in the address input field and press the [ENTER] key on the computer keyboard.
  • Page 629 Printing For PKCS#7 (with the "p7b" extension) Double-click the saved certificate. Double-click the path for the folder containing the certificate with the name shown in [Logical Store Name]. Double-click the [Certificates] shown in [Object Type]. Double-click the file shown in [Issued To]. Click [Install Certificate...].

  • Page 630: Advanced Functions For Printing

    Printing Advanced Functions for Printing A988-09U This section introduces printing functions such as running a print job efficiently, or improving the security on printing. Printing Documents Retained in Printing at a Specified Time Printing With Settings Disabling the Machine (Forced Hold Printing) (Scheduled Printing)(P.

  • Page 631: Printing Documents Retained In The Machine (Forced Hold Printing)

    Printing Printing Documents Retained in the Machine (Forced Hold Printing) A988-09W To avoid leaving printed material, accidental information leakage, misprinting, etc., the administrator sets to store the document before printing. To print the stored document, see the followings. <User Registration Method>(P. 1342) <Forced Hold>(P.
  • Page 632 Printer Functions(P. 1599) . ● <Delete Page> from <Display Image> of the PrintRelease function of Canon PRINT Business is not supported. ● If the message <Failed to delete the page.> is displayed when deleting a page, press <Delete Page> in <Preview>...
  • Page 633 Printer Functions(P. 1599) . ● You cannot change the print settings of multiple jobs at once when using the PrintRelease function of Canon PRINT Business. <Select All (Max 100 jobs)>/<Clear Selection> If a document is not selected in , <Select All (Max 100)> is displayed, which enables you to select all the documents in the document list.
  • Page 634 Printing Printing More Safely with Encrypted Secure Print By using Encrypted Secure Printing, you can send encrypted printing data to a machine from your computer. This enables you to reduce the risk of information leaks when sending printed data, and to print more safely. Use this especially when printing highly confidential documents.

  • Page 635: Printing At A Specified Time (Scheduled Printing)

    Printing Printing at a Specified Time (Scheduled Printing) A988-09X You can set a time to start printing, which is useful when printing large amounts of documents at night, etc. Sending Scheduled Print Documents from a Computer (Windows)(P. 621) Checking the Scheduled Print Jobs(P. 622) ●...
  • Page 636 Printing Specify [Print Start Time] and click [OK]. Configure the print settings as necessary, and click [OK]. Click [Print] or [OK]. ➠ The document is sent to the machine. ● The scheduled print jobs are executed according to the time set in the machine. Confirm that the time set in the machine matches that of your computer in advance.

  • Page 637: Printing With Settings Disabling Unauthorized Copying

    Printing Printing With Settings Disabling Unauthorized Copying A988-09Y When printing documents including personal or confidential information, it is necessary to avoid leaks caused by unauthorized copying by third parties. To prevent unauthorized copying, the machine is equipped with a "Secure Watermark" function that prompts attention by making characters such as "TOP SECRET"...
  • Page 638 Printing Click [Advanced Settings] on the [Finishing] tab. Select [On] at [Secure Printing Function of Device] and click [OK]. Click [OK]. Click [Print] or [OK]. ➠ Printing is executed with the Secure Watermark embedded into the document. LINKS Restricting Copying of Confidential Documents(P. 517)

  • Page 639: Various Printing Methods

    Printing Various Printing Methods A988-0A0 This section introduces printing method using the Remote UI, or how to print a file stored in memory media. Directly Printing Files without Printing Using a Virtual Printing From Memory Media Opening Them(P. 626) Printer(P. 628) (Media Print)(P.

  • Page 640: Directly Printing Files Without Opening Them

    Printing Directly Printing Files without Opening Them A988-0A1 By using remote UI, it is possible to print files saved on a computer or network directly from the machine without using the printer driver. You do not need to open files on the computer for printing. Start the Remote UI.
  • Page 641 Printing ● Do not click [Start Printing] repeatedly during file transfer. Otherwise, file malfunction may occur and the file may not be transferred. ● Printing may not be performed properly depending on the data. ● If printing with Direct Print is not possible or the printing position deviates, opening files from the application and using the printer driver may enable proper printing.

  • Page 642: Printing Using A Virtual Printer

    Printing Printing Using a Virtual Printer A988-0A2 A virtual printer enables you to use LPD printing or FTP printing with the print settings registered as a virtual printer in advance. For example, registering settings such as the paper type, number of copies, and two-sided printing in advance eliminates the need to specify these settings for each job.
  • Page 643 Printing ● Operations cannot be performed from multiple browsers at the same time. Enter the virtual printer name and specify the required settings. ● Multiple virtual printers with the same name cannot be registered. ● A maximum of 20 virtual printers can be registered. Click [Add].
  • Page 644 Printing Example: Printing "sample.pdf" with a virtual printer named "001" lpr -S IP address of the machine -P 001 sample.pdf For FTP printing ● put [file name] [virtual printer name] Example: Printing "sample.pdf" with a virtual printer named "001" > put sample.pdf 001...

  • Page 645: Printing From Memory Media (Media Print)

    Printing Printing From Memory Media (Media Print) A988-0A3 It is possible to print files saved on memory media directly from the machine without using a computer. This is convenient when printing after bringing data back from an outside location or when printing data you have brought with you to a business destination.

  • Page 646: Copying Files To A Folder For Printing (Hot Folder)

    Printing Copying Files to a Folder for Printing (Hot Folder) A988-0A4 Files can be printed simply by copying them to a hot folder created in the shared folder of the Advanced Box. Print settings do not need to be specified from the printer driver because they can be specified for each folder.
  • Page 647 Printing ● Multiple folders with the same folder name cannot be registered. ● A folder with the same name as an existing folder in the shared folder cannot be registered. ● A maximum of 20 hot folders can be registered. Click [Add].
  • Page 648 Printing ◼ When Disclosed via SMB Display Windows Explorer. Enter the address of the Advanced Box in the address entry field, and press the [ENTER] key on the keyboard. ● Enter the folder path used when adding the hot folder. ➠...
  • Page 649 Printing ● Files in the PDF, TIFF, or JPEG format can be printed with a hot folder. ● Files cannot be printed when the following security settings are enabled. Remote UI [Hot Folder Management] will also no longer appear. - [Use ACCESS MANAGEMENT SYSTEM] - <Restrict Job from Remote Device without User Auth.>...

  • Page 650: Printing Using The Microsoft Cloud Service (Universal Print)

    Printing Printing Using the Microsoft Cloud Service (Universal Print) A988-0A5 Universal Print is a Microsoft service that enables you to print documents via the cloud. There is no need to install a printer driver to print documents from your computer. You can also print documents from a remote location as long as your computer is connected to the Internet.
  • Page 651 Printing ● If Forced Hold printing is enabled, Universal Print jobs will run as specified in the <Forced Hold> settings. <Forced Hold>(P. 1312) Registering This Machine in Microsoft Entra ID Start the Remote UI. Starting the Remote UI(P. 917) Click [Settings/Registration] on the portal page. Remote UI Screen(P.
  • Page 652 Printing Click the URL link displayed for [URL for Registration]. Follow the instructions on the screen to register the machine. Wait a few minutes, and then click [ ] in the Remote UI screen. ➠ Once registration is completed, [Registered] appears in [Registration Status]. View the Universal Print management screen of Microsoft Entra ID in your web browser.
  • Page 653 Printing Click [Settings/Registration] on the portal page. Remote UI Screen(P. 919) Click [Network Settings] [Settings for Universal Print]. Click [Registration Status] for [Unregister]. Click [OK]. View the Microsoft Entra ID device management screen in your web browser. Select the model to be deleted and click [Delete]. Configuring a Printer Registered in Microsoft Entra ID on the Computer Click [ Settings]...

  • Page 654: Configuring The Universal Print User Settings

    Printing Configuring the Universal Print User Settings A988-0A6 Configure these settings if you want to manage users authenticated through User Authentication and their associated Universal Print jobs. Universal Print can still be run without configuring these settings. Set by the User(P. 640) Set by the Administrator(P.
  • Page 655 Printing ● In [User Name for Universal Print:], enter the email address or phone number used in the Microsoft 365 account. Click [Update]. Set by the Administrator Using a CSV File You can associate User Authentication users with a Microsoft 365 account by editing a CSV file. Start the Remote UI.
  • Page 656 Printing Setting <Allow Use of @ in User Name> to <On> enables you to register "user1@example.com" as the user name. <Allow Use of @ in User Name>(P. 1340) ● When printing, select "user1@example.com" on the control panel to log in select <Print>...
  • Page 657 Scanning Scanning Scanning ................................644 ..........................646 Scan Basic Features Screen ......................649 Basic Operations for Scanning Originals ..................665 Checking Status and Log for Scanned Documents ..............................667 Scanning Clearly ..........................668 Adjusting Image Quality ............................669 Adjusting Density ..................

  • Page 658: Scanning

    Scanning Scanning A988-0A7 Scanning paper originals enables you to convert them into electronic files, such as PDF, commonly supported by a computer. Converted files can be sent as e-mail attachments from the machine, or saved in a file server. This chapter describes a variety of useful functions for easy scanning as well as basic operations.
  • Page 659 Scanning Scanning Efficiently(P. 673) ◼ Efficiently, Reliably, Safely This section describes a variety of functions useful for increasing working efficiency, avoiding operation errors, and enhancing security. Useful Scanning Functions(P. 682) ◼ Scanning Using a Computer If you are editing a scanned document in a computer, save directly into the computer for convenience. Using Your Computer to Scan (Remote Scan) (Windows) (P.

  • Page 660: Scan Basic Features Screen

    Scanning Scan Basic Features Screen A988-0A8 Pressing <Scan and Send> ( <Home> Screen(P. 339) ) displays the Scan Basic Features screen. <Address Book> Enables you to specify a sending destination and a save location registered in the Address Book. <One-Touch> Enables you to specify a sending destination and a save location registered in one-touch buttons.
  • Page 661 Scanning Function setting buttons Displays the most frequently used buttons from <Options>. You can also press to change which buttons are displayed. ● If the button for the function that you want to use is not displayed, press <Options> and select the desired button.
  • Page 662 Scanning LINKS Registering Destinations(P. 397)

  • Page 663: Basic Operations For Scanning Originals

    Scanning Basic Operations for Scanning Originals A988-0A9 This section describes the basic operations for scanning originals. Place the original. Placing Originals(P. 38) ● When the screen for selecting the original thickness appears, select the thickness of the original being used. (Appears if <Original Thickness Defaults for Scan from Feeder> is set to <Always Specify>. <Original Thickness Defaults for Scan from Feeder>(P.
  • Page 664 Scanning When the server machine When the client machine is The System Manager ID Can use the is performing the System performing the System and System PIN for the Remote Address Manager information Manager information server machine and client Book/One-Touch settings settings machine match...
  • Page 665 Scanning ● To use the Remote Address Book, it is necessary to configure the server machine settings. Set to open the Remote Address Book externally on the server machine. Specifying Destinations from One-Touch Buttons Press <One-Touch>. Select the desired one-touch button and press <OK>. ●...
  • Page 666 Scanning ● When <Store in Mail Box> is selected, you can send "Mail Box Incoming Notice" to the address specified in <Set/Register Mail Boxes>(P. 1299) by selecting <URL Send>. ● You can only select one mail box in <Store in Mail Box>. ●...
  • Page 667 Scanning Search conditions Select a search condition such as a destination name that contains "John" and a department name that begins with "Development." Search characters Press <Set> and enter search characters for the search condition. To search with multiple conditions You can search destinations with multiple conditions.
  • Page 668 Only e-mail destinations can be specified from the address book of a mobile device. ● To use this function, you must install the "Canon PRINT Business" application to your mobile device. Utilizing the Machine through Applications(P. 780) Connect to the mobile device.
  • Page 669 Scanning Selecting Color Scan/Black & White Scan Scanning Both Sides of Originals Enlarging or Reducing Selecting a File Format Scanned originals are converted into electronic files such as PDF. Select the file format according to your purposes and environment of use. Press the setting button for file format.
  • Page 670 Scanning ● <PDF (Trace & Smooth)> is only valid with the following settings: - Select Color: Color mode other than the Black-and-White mode - Resolution: 300 dpi x 300 dpi - Copy Ratio: 100% or Auto ● <PDF (Compact)>, <PDF (Limited Color)> or <XPS (Compact)> is only valid with the following settings: - Select Color: Color mode other than the Black-and-White mode - Resolution: 300 dpi x 300 dpi - Copy Ratio: 100% or Auto...
  • Page 671 Scanning Selecting Resolution To scan an original clearly, increase the resolution. To reduce the file size, decrease the resolution. Press the setting button for resolution. Select the resolution and press <OK>. ● Depending on the file format you are selecting, the resolution that you can select is limited. Specifying the Scanning Size of Originals If you are scanning free size/highly transparent originals, or the edge of image is missing when scanning, you need to manually specify the scanning size.
  • Page 672 Scanning Select the scanning size and press <OK>. ● To set the machine to detect the size of the original, select <Auto>. If <A3+> appears in the scanning size ● If you want to scan an A3 original with an image that extends all the way to the edges without the periphery of the original being cut off, place the original on the platen glass and press <A3+>.
  • Page 673 Scanning Press the setting button for color. Select the color and press <OK>. ● Depending on the file format you are selecting, the setting item that you can select is limited. <Auto (Color/Gray)> Determines automatically what color is used for scanning according to the color of an original. For example, color pages are scanned in color, and monochrome pages are scanned in grayscale (monochrome gradation).
  • Page 674 Scanning ● If <OOXML> is selected as the file format, you can only send in <Auto (Color/Gray)>, <Full Color>, or <Grayscale>. Scanning Both Sides of Originals The machine can automatically scan both the front and back sides of an original. ●...
  • Page 675 Scanning You can enlarge or reduce to automatically fit the paper size selected. Enlarging and Reducing to Fit the Finished Paper Size ◼ Enlarging or Reducing in Standard Paper Sizes Press <Options> <Copy Ratio>. To reduce, select magnification from , to enlarge, select magnification from and press <OK>.
  • Page 676 Scanning ◼ Enlarging and Reducing to Fit the Finished Paper Size Press <Options> <Copy Ratio>. Press <Auto>, specify the finished size, and then press <OK>. ● Depending on the resolution you are selecting, you cannot specify the finished size. Press <Close>. ●...
  • Page 677 Scanning To immediately cancel a job that is being sent If you press (Stop) on the control panel while a job is being sent, the message <Is it OK to cancel the following Send job?> appears. Press <Yes> to cancel sending. ●...
  • Page 678 Scanning - Set <Set Detection of Feeder Multi. Sheet Feed as Default> to <Off>. <Set Detection of Feeder Multi. Sheet Feed as Default>(P. 1196) TIPS Determining the top and bottom of the original ● You can set the orientation of the document before scanning so that its top and bottom are positioned correctly when the sent/saved file is displayed on a computer.

  • Page 679: Checking Status And Log For Scanned Documents

    Scanning Checking Status and Log for Scanned Documents A988-0AA You can check the statuses and communication logs for sent and saved documents. Checking the Statuses for Sent/Saved Documents(P. 665) Checking If Documents Are Sent or Saved Successfully(P. 665) ● When personal authentication management is used, you can restrict users from performing operations on the jobs of other users on the <Status Monitor>...
  • Page 680 Scanning Press <Send> <Job Log>. Check if documents are sent or saved successfully. ● <OK> is displayed in the <Result> column when a document was sent or saved successfully. If <NG> is displayed, this shows that a document failed to be sent or saved because it was canceled or there was some error.

  • Page 681: Scanning Clearly

    Scanning Scanning Clearly A988-0AC For catalogs with many photographs included, reports written in pencil, and thick magazines, adjusting the density and sharpness and erasing unnecessary shadows can scan originals clearly. Adjusting Image Quality(P. 668) Adjusting Density(P. 669) Adjusting Sharpness When Scanning (Sharpness)(P.

  • Page 682: Adjusting Image Quality

    Scanning Adjusting Image Quality A988-0AE You can scan with optimal image quality suitable for your type of original. For example, making the color tone beautiful for originals with photos, while making the contrast sharp for text-only originals, which makes it easy to read. Place the original.

  • Page 683: Adjusting Density

    Scanning Adjusting Density A988-0AF You can scan originals more clearly by manually adjusting the density according to the contents of the original. For example, increasing the density enables you to easily read faint characters written in pencil. Place the original. Placing Originals(P.

  • Page 684: Adjusting Sharpness When Scanning (Sharpness)

    Scanning Adjusting Sharpness When Scanning (Sharpness) A988-0AH You can scan the image with clear contours and lines by increasing the sharpness, or soften the image by decreasing the sharpness. Use this function when you want to sharpen blurred text and diagrams, or to reduce moire (a shimmering, wavy pattern) to smoothen the finished image.

  • Page 685: Erasing Dark Borders When Scanning (Erase Frame)

    Scanning Erasing Dark Borders When Scanning (Erase Frame) A988-0AJ When scanning originals that are smaller than the scanning size, frame lines of the originals may appear in the scanned image. When scanning a thick book, dark borders may appear. This function enables you to erase these frame lines and dark borders.
  • Page 686 Scanning Press <Erase Book Frame> and check <Original Size>. ● If the size displayed in <Original Size> is different from the size of the book, press <Change> to select the size. Only the original sizes shown on the touch panel display can be scanned. Press <Center>...

  • Page 687: Scanning Efficiently

    Scanning Scanning Efficiently A988-0AK This section describes convenient functions, such as scanning different size originals at once, scanning two facing pages onto separate pages, and scanning a large number of originals separately to put into one. Sending/Saving Different Size Scanning a Facing Page Original Scanning to Make a Booklet Originals Together (Different Size and Storing/Sending it as Two...

  • Page 688: Sending/Saving Different Size Originals Together (Different Size Originals)

    Scanning Sending/Saving Different Size Originals Together (Different Size Originals) A988-0AL You can place different size originals in the feeder and scan them at the same time. This eliminates the need to place originals separately. ● The combination of original sizes that you can scan is limited. Scanning with an improper combination may cause damage to the originals or paper jams.
  • Page 689 Scanning Select <Same Width> or <Different Width> and press <OK>. ● Select <Same Width> if you are placing the originals with the same width, or <Different Width> if you are placing the originals with different widths. Press <Close>. Press (Start). ➠...

  • Page 690: Scanning A Facing Page Original And Storing/Sending It As Two Separate

    Scanning Scanning a Facing Page Original and Storing/Sending it as Two Separate Pages A988-0AR You can scan two facing pages in a book or magazine onto separate pages in one operation. ● When scanning facing pages of a book or bound original, place the original on the platen glass. Place it face down with its corner aligned with the top-left corner of the platen glass, as shown below.
  • Page 691 Scanning Erasing Dark Borders When Scanning (Erase Frame)(P. 671)

  • Page 692: Scanning To Make A Booklet (Booklet Scan)

    Scanning Scanning to Make a Booklet (Booklet Scan) A988-0AS You can scan to enable printing in the form of a booklet. ● This function can only be used when saving to a Mail Box. Place the original. Placing Originals(P. 38) Press <Scan and Store>.
  • Page 693 Scanning ● Press <Change> for <Layout Size>, and select the paper size for the booklet. ● To print a booklet with the same dimensions as the original, select the paper size for facing pages. If you select the same size for <Original Size> and <Layout Size>, the size of the image is automatically reduced when output.

  • Page 694: Sending/Saving Separately Scanned Documents Together (Job Build)

    Scanning Sending/Saving Separately Scanned Documents Together (Job Build) A988-0AU Even if you have too many originals to be placed in the feeder at the same time, you can scan the originals separately and send/save them as a batch of documents. Originals scanned with both the feeder and the platen glass can also be sent/saved at the same time.
  • Page 695 Scanning ● It is useful to store scanned images in a mail box first, and print them later using the Merge Files mode if you cannot prepare the originals at one time, or if you want to specify different settings for each original. Printing Files in the Mail Box(P.

  • Page 696: Useful Scanning Functions

    Scanning Useful Scanning Functions A988-0AW The machine has various useful functions, including skipping originals with blank pages when scanning as well as notifying you of the completion of sending/saving scanned originals. Skipping Blank Pages When Checking Scanned Originals Sending/Saving at a Specified Scanning(P.

  • Page 697: Skipping Blank Pages When Scanning

    Scanning Skipping Blank Pages When Scanning A988-0AX The machine can detect blank pages when scanning, and send/store all the pages except blank pages. Place the original. Placing Originals(P. 38) Press <Scan and Send>. <Home> Screen(P. 339) Specify the destination on the Scan Basic Features screen. Scan Basic Features Screen(P.
  • Page 698 Scanning Press <Adjust Recog. Level>, set the accuracy to detect blank paper, and then press <OK>. ● Pressing <+> makes the detection accuracy higher. Press <OK> <Close>. Press (Start). ➠ Originals are scanned and sending/saving starts. ● Only <E-Mail> or <File> type destinations can be specified when <Skip Blank Originals> is set. Sending cannot be performed if a destination with a type other than <E-Mail>...

  • Page 699: Checking Scanned Originals Before Sending/Saving (Preview)

    Scanning Checking Scanned Originals Before Sending/Saving (Preview) A988-0AY You can check scanned originals on the preview screen before sending/saving. You can also delete, move, or switch pages on the preview screen. Place the original. Placing Originals(P. 38) Press <Scan and Send>. <Home>...
  • Page 700 Scanning To move a page You can move a page to the specified destination. Press <Edit Scanned Data>. Press <Move Page Position>. Enter the page numbers corresponding to <Move Page> and <Behind Page>. Press <OK>. To switch the locations of pages You can switch the locations of specified pages.

  • Page 701: Sending/Saving At A Specified Time

    Scanning Sending/Saving at a Specified Time A988-0C0 You can scan originals in advance and send/save the scanned documents at a specified time. Place the original. Placing Originals(P. 38) Press <Scan and Send>. <Home> Screen(P. 339) Specify the destination on the Scan Basic Features screen. Scan Basic Features Screen(P.
  • Page 702 Scanning ● You can check on the <Status Monitor> screen whether sending/saving is complete or not. Checking Status and Log for Scanned Documents(P. 665) ● You can reserve up to 64 jobs for delayed sending. However, the actual number of send jobs that the machine can handle may be fewer than 64, depending on the following conditions: - When multiple documents are being sent at the same time - When large documents are being sent...

  • Page 703: Notifying You By E-Mail Of The Completion Of Sending/Saving

    Scanning Notifying You by E-Mail of the Completion of Sending/ Saving A988-0C1 You can receive an e-mail notifying that sending/saving documents is complete. Even if documents are waiting to be sent/saved, you can use your computer or portable device to check whether sending documents is complete, giving you reassurance. When an error occurs, you are notified of destinations whose documents failed to be sent/saved.
  • Page 704 Scanning ● If you select <Notice for Any Result>, a notification e-mail is sent for each send job. If you select <Notice Only for Errors>, a notification e-mail is sent only when an error occurs. ● For more information on how to view and use the Address Book, see Address Book(P.

  • Page 705: Scanning With The Ocr Function

    Scanning Scanning with the OCR Function A988-0C2 This mode enables you to perform OCR (optical character recognition) to extract data that can be recognized as text from the scanned image and create a PDF/XPS/OOXML (pptx/docx) file that is searchable. You can also set <Compact> if you select PDF or XPS as the file format.
  • Page 706 Scanning To select XPS Select <XPS> press <OCR (Text Searchable)>. ● To change a language to use for OCR, press <OCR Language> select a language press <OK>. To select the Word format for OOXML Select <OOXML> <Word>. ● To change a language to use for OCR, press <Change> select a language or language group press <OK>.
  • Page 707 Scanning OCR Results Are Not Satisfactory When you create text-searchable PDF/XPS/OOXML files, OCR (Optical Character Recognition) may not be properly processed. This may be because the settings on the machine, or the language, character type or format of the original document are not appropriate for OCR processing.
  • Page 708 Scanning Item Details Chinese (Traditional): Alphanumeric characters, Chinese characters, Symbols (Big5) Korean: Alphanumeric characters, Chinese characters, Hangul characters, Symbols (KSC5601) Recognizable Fonts ● Multiple fonts are supported. (Ming-cho type is recommended.) ● Italicized characters cannot be recognized. Fonts Used for Converted Characters (Only Japanese: when Word is selected as the file format) Asian characters: MS Mincho...
  • Page 709 Scanning Item Details Table Format (For Word Format Only) Tables that meet the following conditions: ● Tables consist of squares divided with solid lines ● Tables with up to 32 columns ● Tables with up to 32 rows Some originals suitable for OCR processing may not be processed properly. ●...

  • Page 710: Enhancing The Security Of Electronic Files

    Scanning Enhancing the Security of Electronic Files A988-0C3 Electronic files are vulnerable to security threats, such as those of files being viewed easily and tampered without leaving any traces. When scanning important papers, you can enhance the security of the files by encrypting or adding a digital signature to them.
  • Page 711 Scanning Set the password and press <OK>. <Encryption Level> Select the encryption level. If you want to use <Acrobat 9.0 or Equivalent/256-bit AES> rather than <Acrobat 10.0 or Equivalent/256-bit AES> as the encryption level, use this setting to change the selections you can make.
  • Page 712 Scanning - Appears only if you select an item other than <Acrobat 3.0 or Later/40-bit RC4> for <Encryption Level>. Selecting this item enables functions for reading aloud the text inside a file for the visually impaired. ● <Enable Accessibility, Copy, Extraction of Image/Text> - Appears only if you select <Acrobat 3.0 or Later/40-bit RC4>...
  • Page 713 Scanning Press the setting button for file format. Press <PDF> or <XPS> <Add Digital Signatures>. ● If you do not log in to the machine with personal authentication management and select <XPS>, press <Add Device Signature>. Select the digital signature and press <OK>. <Device Signature>...
  • Page 714 Scanning ● Setting S/MIME enables you to send an e-mail with a digital signature as well as encryption. <S/MIME Settings>(P. 1252) LINKS Managing Users(P. 813)

  • Page 715: Recalling Previously Used Settings For Sending/Saving (Previous Settings)

    Scanning Recalling Previously Used Settings for Sending/Saving (Previous Settings) A988-0C4 You can recall destinations specified in the past. Their scan settings such as density are also recalled at the same time. Place the original. Placing Originals(P. 38) Press <Scan and Send>. <Home>...
  • Page 716 Scanning ● <Prohibit Caching of Authentication Password>(P. 1381) is set to <On>, the following password will not be stored in <Previous Settings>. - A password entered by specifying the destination in <New Destination>, and then pressing <File> LINKS Managing Users(P. 813)

  • Page 717: Setting A File Name

    Scanning Setting a File Name A988-0C5 A scanned document is sent/saved with its file name automatically assigned. If you want to change the file name of documents so that the contents can be guessed from the name, specify the following settings before scanning. Place the original.
  • Page 718 Scanning TIPS Extracting a text block in the document for use as its file name ● If you set <OCR (Text Searchable)> for <PDF>, <XPS>, or <OOXML> in <File Format>, and then press <Auto (OCR)> for <File Name>, the text in the original is extracted and automatically entered into <File Name>. The maximum number of characters to be extracted can be set in <Max Number of Characters for File Name>...

  • Page 719: Specifying E-Mail Settings

    Scanning Specifying E-Mail Settings A988-0C6 You can specify the subject, body, reply-to address, and priority used when sending your documents as e-mail attachments. ● The reply-to address needs to be specified from among those registered in the Address Book. Register the desired address in the Address Book beforehand.
  • Page 720 Scanning To specify reply-to address Press <Reply-to>. Select a reply-to address and press <OK>. ● For instructions on how to specify destinations, see Basic Operations for Scanning Originals(P. 649) . ● When you send an e-mail, the selected destination is set as the reply-to e-mail address when the recipient replies.

  • Page 721: Using Your Computer To Scan (Remote Scan) (Windows)

    Scanning Using Your Computer to Scan (Remote Scan) A988-0C7 You can scan originals placed on the machine by operating your computer. There are two methods for scanning, using the "Color Network ScanGear 2" scanner driver supplied with the machine and the WSD function available for Windows.

  • Page 722: Using Color Network Scangear 2

    Scanning Using Color Network ScanGear 2 A988-0C8 You can scan an original by starting Color Network ScanGear 2 from an application such as Adobe Photoshop and Microsoft Office Word. Scanned documents can be edited or saved using the application's functions. You need to complete some procedures before using Color Network ScanGear 2.
  • Page 723 Scanning ● The [Select Scanner] dialog box closes. Check that this machine is selected and click [Exit]. ● To check if it can be connected properly, click [Test Connection].

  • Page 724: Scanning Originals From An Application

    Scanning Scanning Originals from an Application A988-0C9 This section describes the method for scanning an original by starting Color Network ScanGear 2 from an application. You can also scan a part of the original by specifying the scanning area. From the control panel Place the original.
  • Page 725 Scanning ➠ Scanning an original starts. ● When scanning is complete, the Color Network ScanGear 2 screen closes and the scanned original is displayed on the application screen. ● When the scanning operations are complete, press <Offline> on the <Scanner> screen. ●...

  • Page 726: Using Wsd

    Scanning Using WSD A988-0CA "WSD (Web Services on Devices)" is a function to search devices located on the network. Using WSD enables you to automatically find the machine on the network from a computer, and start scanning the original on the machine. This function is called "WSD Scan."...

  • Page 727: Scanning Originals Using Wsd (Wsd Scan)

    Scanning Scanning Originals Using WSD (WSD Scan) A988-0CC This section describes how to scan originals from a computer using WSD. ● The available scanning size is A4(LTR). Note that even if you place an original larger than A4(LTR), only A4(LTR) size is scanned. From the control panel Place the original.
  • Page 728 Scanning Click [Scan]. ➠ Scanning an original starts. ● When scanning is complete, the scanned document is displayed in the list of files on the [Windows Fax and Scan] screen and saved in the [Scanned Documents] folder of [Documents]. Registering frequently used scan settings ●...
  • Page 729 Using Storage Space Using Storage Space Using Storage Space ............................. 716 ..........................718 Using as a Simple File Server ....................... 719 Saving Documents in the Advanced Box .................... 721 Accessing the Advanced Box from a Computer ..................723 Working with Files and Folders in the Advanced Box ..................

  • Page 730: Using Storage Space

    ◼ Working with Other Devices You can access a shared storage, "Advanced Box" of other Canon multifunction printers from your machine for remote operations of files, such as saving and deleting. Other printers can access and operate files in the Advanced Box of your machine as well, which allows for each device to easily work together sharing data and expanding storage space without a computer or file server at hand.
  • Page 731 Using Storage Space * Available only for imageRUNNER ADVANCE series machines connected to a network Working with Other Devices(P. 730) ◼ Editing Files without a Computer By scanning and saving documents in a temporary storage space, "Mail Box," you can make simple edits to files, such as combining files and deleting pages from files.

  • Page 732: Using As A Simple File Server

    Installing an optional storage device enables you to expand the storage area of the Advanced Box. System Options(P. 1614) ● By connecting the machine with another Canon multifunction printer , data in the Advanced Box of both machines can be shared. Working with Other Devices(P. 730)

  • Page 733: Saving Documents In The Advanced Box

    Using Storage Space Saving Documents in the Advanced Box A988-0CH Follow the procedures below to save scanned documents in the Advanced Box. You can use this convenient method when you want to digitize many documents so that you can share the information with the staff in a department in a paperless environment.
  • Page 734 Using Storage Space When <Press the [Start] key to scan the next original.> is displayed Place the next original to scan and press (Start). After scanning all of the originals, press <Start Storing> to save the file. ● To check the result of saving, press (Status Monitor) <Store>...

  • Page 735: Accessing The Advanced Box From A Computer

    Using Storage Space Accessing the Advanced Box from a Computer A988-0CJ You can access the Advanced Box from a computer to save files on the computer or download files from the Advanced Box. This shared storage can hold data in the file formats commonly supported by a computer, offering you a versatile usage - save and share PDF files created on a computer or scan documents from the machine to save as JPEG files so they can be downloaded from a computer whenever you need.
  • Page 736 Using Storage Space When Opened Using WebDAV Open Windows Explorer, and click [This PC]. Click [Map network drive] on the [Computer] tab. Select a drive from the [Drive] drop-down list. Enter an address in the [Folder] text box, and click [Finish]. ●...

  • Page 737: Working With Files And Folders In The Advanced Box

    Using Storage Space Working with Files and Folders in the Advanced Box A988-0CK You can rename and delete files saved in the Advanced Box as well as add and delete folders. Press <Access Stored Files>. <Home> Screen(P. 339) Press <Advanced Box>. Press <Shared Space>...
  • Page 738 Using Storage Space <Search> Searches the files and folders saved in Files and folders saved Displays whether files or folders are selected, icons indicating the file type or folder, names, file sizes, and saved dates/times. ● Press <Name> or <Date/Time> to sort the list of files and folders by name or date/time in ascending ) or descending ( ) order.
  • Page 739 Using Storage Space To check the detailed information of a file Select a file and press <Details>. After checking the detailed information, press <OK>. To delete a file Select a file and press <Edit File> <Delete>. Press <Yes>. ● You can select and delete up to 32 files at a time. To scan and save documents Set the original.
  • Page 740 Using Storage Space After checking the detailed information, press <OK>. To delete a folder Display a folder to delete and press <Folder Operations>. Select a folder and press <Delete> <Yes>. ● When the operation is complete, press <Disconnect>. <Disconnect> is displayed when all of the following conditions are met.

  • Page 741: Creating The Personal Space In The Advanced Box

    Using Storage Space Creating the Personal Space in the Advanced Box A988-0CL The Advanced Box is typically used for data sharing, but you are allowed to create a "Personal Space" so that you can use it as your personal storage area, not open to the public. The Personal Space is suitable for saving highly confidential documents as it permits only the access of users who are logged in to the machine with personal authentication management.

  • Page 742: Printing Files In The Advanced Box

    Using Storage Space Printing Files in the Advanced Box A988-0CR Save files in the Advanced Box so that you can easily print them from the machine whenever you need. For example, holding documents, such as maps and brochures issued at irregular intervals, in the Shared Space saves you the trouble of opening an application on a computer.
  • Page 743 Using Storage Space Press <Start Printing>. ➠ Printing starts. ● To cancel printing, press <Cancel> <Yes>. ● You can also display the file preview image and print from this screen. Working with Files and Folders in the Advanced Box(P. 723) LINKS Saving Documents in the Advanced Box(P.

  • Page 744: Working With Other Devices

    Working with Other Devices A988-0CS Documents scanned from your machine can be saved in the Advanced Box of other Canon multifunction printers , or files saved in the Advanced Box of other printers can be printed and deleted from your machine. The other printers are permitted to perform the same operations as well, which allows for each device to easily work together sharing data, performing remote operations, and expanding storage space without a computer at hand.

  • Page 745: Saving Documents In Other Devices

    Using Storage Space Saving Documents in Other Devices A988-0CU Follow the procedures below to save scanned documents in the Advanced Box of another Canon multifunction printer or in a Windows server. Set the original. Placing Originals(P. 38) Press <Scan and Store>.

  • Page 746: Working With Files And Folders In Other Devices

    Working with Files and Folders in Other Devices A988-0CW You can use the machine to perform remote operations, such as checking and deleting files, in the Advanced Box of another Canon multifunction printer or in a Windows server. Press <Access Stored Files>. <Home> Screen(P. 339) Press <Network>.

  • Page 747: Printing Files In Other Devices

    Using Storage Space Printing Files in Other Devices A988-0CX You can use the machine to directly print files saved in the Advanced Box of another Canon multifunction printer or in a Windows server. Press <Access Stored Files>. <Home> Screen(P. 339) Press <Network>.

  • Page 748: Making Simple Edits To Files

    Using Storage Space Making Simple Edits to Files A988-0CY The storage device installed in the machine has a temporary data storage space called "Mail Box." By saving documents in the Mail Box, you can make simple edits to files, such as combining files and deleting pages from files, from the machine.

  • Page 749: Saving Documents In The Mail Box

    Using Storage Space Saving Documents in the Mail Box A988-0E0 There are two methods for saving documents in the Mail Box: scanning originals from the machine and sending files on a computer from the printer driver. Print settings are saved together with documents that are saved from a printer driver, allowing you to always print documents with the same finishing, as well as saving you the trouble of specifying settings.
  • Page 750 Using Storage Space Press (Start). ➠ Originals are scanned and saved as files. ● To cancel scanning, press <Cancel> or (Stop) <Yes>. When <Press the [Start] key to scan the next original.> is displayed Place the next original to scan and press (Start).
  • Page 751 Using Storage Space [Data Name] To save using the file name of the data on the computer, select [Use File Name]. To change the file name, select [Enter Name] and enter a file name in the [Name] text box. [Mail Boxes] Select the box you want to save in.
  • Page 752 Using Storage Space Click [Print]. Specify the detailed settings for saving. [Document Name] Enter the name of a file to save in the box. [Box] Select the box you want to save in. Clicking while holding down the [COMMAND] key on the computer keyboard enables you to select multiple boxes and save the same files in each box.

  • Page 753: Editing Files In The Mail Box

    Using Storage Space Editing Files in the Mail Box A988-0E1 You can edit documents saved in the Mail Box. This storage space enables you to rename and delete saved files, as well as combine multiple files into a single file or insert a file into another one. Press <Access Stored Files>.
  • Page 754 Using Storage Space Mail box information Displays the number and name of the box displayed. You can change the display format, depending on the model of your machine. Files saved in the box Displays whether files are selected, icons indicating the file type, names, scanning sizes, number of pages, and saved dates/times.
  • Page 755 Using Storage Space Displays the detailed information of a file, such as the number of pages and paper size. <Select All (Max 100 Files)>/<Clear Selection> If files are not selected in , <Select All (Max 100 Files)> is displayed. If one or more files are selected, <Clear Selection>...
  • Page 756 Using Storage Space Select the box and press <Shift> or <Duplicate>. ● When a file is duplicated, the file name will be the same as that of the original file. To combine multiple files into one file The files in the same box can be combined into one file. Note that if the resolution settings of each file do not match, you cannot combine files.
  • Page 757 Using Storage Space To delete pages Select a file and press <Edit File> <Delete Page>. Specify the pages to delete. ● To delete only one page, press <Single Page> and enter the corresponding page number. ● To delete multiple pages at the same time, press <Multiple Pages> <First Page>...

  • Page 758: Printing Files In The Mail Box

    Using Storage Space Printing Files in the Mail Box A988-0E2 Follow the procedures below to print files in the Mail Box. As files remain saved with the print settings, you can always print with the same result. By setting the period of time for saving in the Mail Box to an indefinite period of time ( Specifying the Mail Box Settings(P.
  • Page 759 Using Storage Space ● You can also display the file preview image and print from this screen. Editing Files in the Mail Box(P. 739) ● The maximum number print jobs that can be reserved is 100. LINKS Saving Documents in the Mail Box(P. 735) Loading Paper(P.

  • Page 760: Sending Files In The Mail Box

    Using Storage Space Sending Files in the Mail Box A988-0E3 You can send files in the Mail Box, or save them in a file server. ● Sending may not be able to be performed, depending on the saved document. Press <Access Stored Files>. <Home>...

  • Page 761: Specifying The Mail Box Settings

    Using Storage Space Specifying the Mail Box Settings A988-0E4 You can set a password and name for the Mail Box as well as change the period of time before files are automatically deleted. Press (Settings/Registration). Press <Function Settings> <Store/Access Files> <Mail Box Settings>...
  • Page 762 Using Storage Space Specify whether to print a file when it is sent from a computer and saved in the box. ● <Time Until File Auto Delete> and <Print When Storing from Printer Driver> can be specified for all boxes at the same time.

  • Page 763: Working With Data In Memory Media

    Using Storage Space Working with Data in Memory Media A988-0E5 Connecting memory media to the USB port of the machine enables you to save scanned data or print files in the media. Rename files or delete unwanted files from the machine so that you can manage and organize data in the media without using a computer.
  • Page 764 Using Storage Space ● Since the shortcuts may not be displayed if the machine is in the Sleep mode, insert the memory media after the machine has recovered from the Sleep mode. Removing the memory media When removing the memory media, always use the following procedure. Using a different procedure to remove the memory media may cause damage to the memory media and the main unit of the machine.

  • Page 765: Saving Documents In Memory Media

    Using Storage Space Saving Documents in Memory Media A988-0E6 Follow the procedures below to convert scanned documents into a file format commonly supported by a computer to save in memory media. This method is convenient when you need to move files to a computer not connected to a network.
  • Page 766 Using Storage Space When <Press the [Start] key to scan the next original.> is displayed Place the next original to scan and press (Start). After scanning all of the originals, press <Start Storing> to save the file. ● To check the result of saving, press (Status Monitor) <Store>...

  • Page 767: Working With Files And Folders In Memory Media

    Using Storage Space Working with Files and Folders in Memory Media A988-0E7 You can create folders and delete files saved in memory media from the machine. For example, you can save a file created on a computer in memory media, and delete it from the machine after printing. Press <Access Stored Files>.
  • Page 768 Using Storage Space ● Press <Name> or <Date/Time> to sort the list of files and folders by name or date/time in ascending ( ) or descending ( ) order. ● If you log in with personal authentication management, the sorting condition that was last used is retained.
  • Page 769 Using Storage Space Enter a file name and press <OK>. To display the preview image of a file Select a file and press <Display Image>. After checking the preview image, press <Back>. To check the detailed information of a file Select a file and press <Details>.
  • Page 770 Using Storage Space Enter a folder name and press <OK>. Press <OK>. To check the detailed information of a folder Display a folder whose information is to be checked and press <Folder Operations>. Select a folder and press <Details>. After checking the detailed information, press <OK>.

  • Page 771: Printing Files In Memory Media

    Using Storage Space Printing Files in Memory Media A988-0E8 Even if the machine is not connected to a computer, or a printer driver is not installed in the computer, you can print files saved in memory media from the machine. Press <Access Stored Files>.
  • Page 772 Using Storage Space ● To cancel printing, press <Cancel> <Yes>. LINKS Saving Documents in Memory Media(P. 751) Loading Paper(P. 45)

  • Page 773: Setting Screen And Operations For Scanning To Save

    Using Storage Space Setting Screen and Operations for Scanning to Save A988-0E9 When you press <Scan and Store> on the <Home> screen, and then press <Mail Box>, <Advanced Box>, <Network>, or <Memory Media> to scan originals, the following setting screen is displayed. Save location Mail Box, Advanced Box,...
  • Page 774 Using Storage Space <Favorite Settings> Register frequently used scan settings here in advance to easily recall them when necessary. <Restore Default Settings> Changes scan setting into setting values registered in <Change Default Settings>. <Change Default Settings>(P. 1295) <Options> Enables you to specify the settings of functions that are not displayed in .
  • Page 775 Using Storage Space LINKS Saving Documents in the Advanced Box(P. 719) Saving Documents in Other Devices(P. 731) Saving Documents in the Mail Box(P. 735) Saving Documents in Memory Media(P. 751) Basic Operations for Scanning Originals(P. 649)

  • Page 776: Setting Screen And Operations For Printing Saved Files

    Using Storage Space Setting Screen and Operations for Printing Saved Files A988-0EA When you press <Access Stored Files> on the <Home> screen, and then press <Mail Box>, <Advanced Box>, <Network>, or <Memory Media> to print files, the following setting screen is displayed. Setting screen for Mail Box(P.
  • Page 777 Using Storage Space - <Offset> - <Rotate 90 Degrees> - <Staple + Collate> - <Booklet> - <Front Cover> - <Insert Sheets> - <Merge Files and Print> when multiple files are selected Number of selected files Displays the number of selected files. ●...
  • Page 778 Using Storage Space <Restore Settings> Press to specify the settings again from the beginning and return to the print screen. <Favorite Settings> Register frequently used scan settings here in advance to easily recall them when necessary. <Merge Files and Print> Prints multiple selected files as one file.
  • Page 779 Using Storage Space ◼ Options (Items shown on the screen may differ depending on your model and options.) <Add Cover> Adds covers. Adding a Cover and Back Cover(P. 483) <Insert Sheets>/<Job Separator> Inserts blank sheets between the specified pages. When selecting multiple documents, you can select <Job Separator>...
  • Page 780 Using Storage Space <Watermark> Adds watermarks. Attaching Numbers and Symbols to Copies(P. 473) <Print Date> Adds the date. Attaching Numbers and Symbols to Copies(P. 473) <Color Balance> Enables you to adjust the color balance. Adjusting the Color(P. 448) <Adjust One-Touch Color> Enables you to adjust the contrast.
  • Page 781 Using Storage Space ● Select a file in the <Check Files> screen and press <Details> to display information such as the file size and update date/time. ● Select a file in the <Check Files> screen and press <Display Image> to display a preview image of the file. Press this icon to register the current settings in <Favorite Settings>...
  • Page 782 Using Storage Space ◼ Options <Resolution> Enables you to select the resolution. <Halftones> Enables you to select the halftone printing mode to match the file you want to print. ● <Resolution>: Enables fine printing so that the outlines of text data, etc. are clearer. This mode is optimal for printing data containing a lot of text or fine lines.
  • Page 783 Using Storage Space <Password to Open Doc.> Prints password protected PDF files by entering the password required to open them. ● When printing multiple PDF files with a password, each PDF file must have the same password to use this function.
  • Page 784 Using Storage Space Printing Files in Other Devices(P. 733) Printing Files in the Mail Box(P. 744) Printing Files in Memory Media(P. 757)

  • Page 785: Storage Locations And File Formats For Each Mode

    Using Storage Space Storage Locations and File Formats for Each Mode A988-0EC You can use <Options> from the print settings screen to access a wide variety of print options to meet your needs. The <Options> that you can use differ based on the storage location and file format. The following <Options>...
  • Page 786 Using Storage Space <Skip Blank Pages>...
  • Page 787 Linking with Mobile Devices Linking with Mobile Devices Linking with Mobile Devices ........................774 ........................775 Connecting with Mobile Devices ............................776 Connecting Directly ....................780 Utilizing the Machine through Applications ..............................783 Using AirPrint ............................ 788 Printing with AirPrint ..........................

  • Page 788: Linking With Mobile Devices

    Linking with Mobile Devices Linking with Mobile Devices A988-0EE Linking the machine with mobile devices such as smart phones and tablets enables you to easily print and scan using applications. In addition, you can operate the machine from mobile devices via remote control to confirm printing status and change the settings of the machine.

  • Page 789: Connecting With Mobile Devices

    Linking with Mobile Devices Connecting with Mobile Devices A988-0EF There are two methods to connect the mobile devices with the machine, "Connecting via a Wireless LAN Router" and "Direct connection." Select a connection method in accordance with the communication environment and the device you are using.

  • Page 790: Connecting Directly

    Linking with Mobile Devices Connecting Directly A988-0EH Even in an environment without a wireless LAN router, you can still directly connect your mobile device to the machine via "Access Point Mode" or "Wi-Fi Direct," which enable connections between the device and the machine without the need to configure complicated settings.
  • Page 791 <Enable>. <Personal SSID and Network Key Settings>(P. 1143) ● For details on using Canon PRINT Business, see the related manuals. (https://global.canon/gomp/) ● If the message <Cannot be used with the current settings. Contact the system manager.> is displayed on the top of the touch panel display and <Enable> cannot be pressed, confirm that <Use Direct Connection>...
  • Page 792 Linking with Mobile Devices ● If you cannot read the QR code, update Canon PRINT Business to the latest version. For devices using iOS (iOS11 or later) Start the standard camera app on the iOS device. Read the QR code shown on the touch panel display of the machine.
  • Page 793 Linking with Mobile Devices After completing the desired operations, press <Disconnect>. ● For details on linking with mobile devices, see the Setup for Linking with Mobile Devices Administrator Guide. TIPS ● To check the connected mobile devices, press <Mobile Dev. Info> on the <Direct Connection> screen. ●...

  • Page 794: Utilizing The Machine Through Applications

    Utilizing the Machine through Applications A988-0EJ Print by using applications from a mobile device connected to the machine. Various applications including those exclusive to Canon are supported. Use properly in accordance with your device, the application, and the situation. ◼ Canon PRINT Business An application for printing, etc.
  • Page 795 Linking with Mobile Devices ● To use the Mopria® scan service, <Use Network Link Scan> must be set to <On>. <Use Network Link Scan>(P. 1120) ◼ Printing with IPP Everywhere This machine also supports IPP Everywhere. If your Chromebook supports IPP Everywhere, you can print directly from your Chromebook using IPP Everywhere.
  • Page 796 Linking with Mobile Devices ® Confirming Mopria settings Log in to the Remote UI with Administrator privileges ( Starting the Remote UI(P. 917) ) [Settings/Registration] [Network Settings] [Mopria Settings] select the [Use Mopria] check [OK] ® ● If you enable the Mopria setting, <Use Network Link Scan>...

  • Page 797: Using Airprint

    Linking with Mobile Devices Using AirPrint A988-0EK This section describes the settings required to use AirPrint and the procedure for printing, scanning, and sending faxes from Apple devices. AirPrint Settings Configuring AirPrint Settings(P. 783) Displaying the Screen for AirPrint(P. 785) Functions of the AirPrint Printing with AirPrint(P.
  • Page 798 Linking with Mobile Devices [Use AirPrint] Select the check box to enable AirPrint. To disable AirPrint, clear the check box. [Display Errors for AirPrint] If you are printing with AirPrint and there is an issue with the print file and the file does not print correctly, you can use this setting to choose whether error screens appear on the control panel.
  • Page 799 Linking with Mobile Devices Press <Preferences> <Network> <Use AirPrint>. Press <On> <OK>. If you select [Use AirPrint], the following settings in <TCP/IP Settings> are set to <On>. ● Use HTTP ● IPP Print Settings ● Use IPv4 mDNS ● Use IPv6 mDNS ●...
  • Page 800 Linking with Mobile Devices ◼ Configuring the Screen for AirPrint If you log in with administrator privileges, you can also change the AirPrint settings from the page for AirPrint. [AirPrint] Enables you to check the values entered in the AirPrint settings, such as the name and location of the machine.
  • Page 801 Linking with Mobile Devices Trademarks Apple, Bonjour, iPad, iPhone, iPod touch, Mac, OS X, and Safari are trademarks of Apple Inc. AirPrint and the AirPrint logo are trademarks of Apple Inc. iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license.

  • Page 802: Printing With Airprint

    Linking with Mobile Devices Printing with AirPrint A988-0EL You can print from an iPad, iPhone, iPod touch, or Mac without using a printer driver. Printing from an iPad, iPhone, or iPod touch(P. 788) Printing from a Mac(P. 789) System Requirements One of the following Apple devices is required to print with AirPrint.
  • Page 803 Linking with Mobile Devices Select this machine from [Printer]. ➠ The printers connected to the network are displayed here. Select this machine in this step. ● The screen for selecting the machine in [Printer] is not displayed for applications that do not support AirPrint.
  • Page 804 Linking with Mobile Devices ➠ The printers added to the Mac are displayed. Select the machine in this step. Specify the print settings as necessary. ● The available settings and paper sizes differ depending on the application you are using. Click [Print].

  • Page 805: Scanning With Airprint

    Linking with Mobile Devices Scanning with AirPrint A988-0ER You can use AirPrint to transfer the data scanned by the machine directly to a Mac. System Requirements To scan with AirPrint, you need a Mac with OS X 10.9 or later installed. To scan using TLS, you need a Mac with OS X 10.11 or later installed.
  • Page 806 Linking with Mobile Devices Click [Open Scanner]. ➠ The [Scanner] screen is displayed. Configure the scan settings as necessary. Click [Scan]. ➠ The document is scanned, and the image is displayed.

  • Page 807: Faxing With Airprint

    Linking with Mobile Devices Faxing with AirPrint A988-0ES You can send faxes from a Mac in almost the same way as when you print from a Mac. System Requirements To send faxes with AirPrint, you need a Mac with OS X 10.9 or later installed. Network Environment One of the following environments is required.
  • Page 808 Linking with Mobile Devices ➠ The printers added to the Mac are displayed. Select the fax driver of the machine in this step. Specify the destination. Click [Fax]. ➠ Fax sending starts.

  • Page 809: If Airprint Cannot Be Used

    Linking with Mobile Devices If AirPrint Cannot Be Used A988-0EU If AirPrint cannot be used, try taking the following solutions. ● Make sure that the machine is turned ON. If the machine is turned ON, first turn it OFF, then wait for at least 10 seconds and then turn it back ON to check if the problem is solved.

  • Page 810: Printing With Default Print Service (Android)

    To use the Mopria® scan service, <Use Network Link Scan> must be set to <On>. <Use Network Link Scan>(P. 1120) ● In order to use the Canon machine/printer from the Default Print Service of your Android terminal, you must first configure the following settings on your Android terminal. ● Enable Default Print Service.
  • Page 811 Managing the Machine Managing the Machine Managing the Machine ..........................800 ....................... 802 Applying a Security Policy to the Machine ................803 Using a Password to Protect the Security Policy Settings ....................... 805 Configuring the Security Policy Settings ......................... 807 Security Policy Setting Items ..............................
  • Page 812 Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine) ...................... 1013 Switching the Machines to Synchronize ..........1018 Distributing the Device Information to Other Canon Multifunction Printers ..................1020 Registering the Device Information Destinations ............ 1022 Performing User Authentication when Distributing Device Information ......................
  • Page 813 Managing the Machine ..............................1031 Using TPM .................... 1035 Concerning the Information Security Standard ................1036 Checking the Number of Pages for Copy/Print/Fax/Scan ..........................1037 Printing Reports and Lists ..................1049 Checking the Options Installed on This Machine ......................... 1050 Paper Type Management Settings ........................

  • Page 814: Managing The Machine

    Restricting the Machine's Functions(P. 892) Increasing the Security of Documents(P. 905) ◼ Ensuring Effective Management Managing the Machine from a Computer (Remote UI) (P. 915) Synchronizing Settings for Multiple Canon Multifunction Printers(P. 1001) Distributing the Device Information to Other Canon Multifunction Printers(P. 1018)
  • Page 815 Managing the Machine ◼ Managing the System Configuration and Settings Installing System Options(P. 999) Initializing All Data/Settings(P. 1029) ◼ Others Concerning the Information Security Standard(P. 1035) Checking the Number of Pages for Copy/Print/Fax/ Scan(P. 1036) Printing Reports and Lists(P. 1037) Paper Type Management Settings(P.

  • Page 816: Applying A Security Policy To The Machine

    Managing the Machine Applying a Security Policy to the Machine A988-0EY It is a common practice for organizations to adopt a security policy that defines basic information security objectives and standards, which requires information devices such as computers and multifunctional printers to be operated accordingly.

  • Page 817: Using A Password To Protect The Security Policy Settings

    Managing the Machine Using a Password to Protect the Security Policy Settings A988-0F0 It is recommended that you use a password to protect the machine settings related to security policy. By setting a password, the privilege for modifying the security policy settings can be restricted only to the information security administrators who know the password.
  • Page 818 Managing the Machine ● Make sure that you do not forget your password. If you forget your password, contact your dealer or service representative. ● To set/change the password, it is necessary to log in to the Remote UI with one of the following privileges. - Administrator - DeviceAdmin - NetworkAdmin...

  • Page 819: Configuring The Security Policy Settings

    Managing the Machine Configuring the Security Policy Settings A988-0F1 Machine settings related to information security can be applied and managed in batch. It is recommended that the information security administrator in charge of managing your security policy apply the security policy to the machine in accordance with the policy of your organization.
  • Page 820 Importing/Exporting the Setting Data(P. 962) * Only Canon devices that are compatible with security policy settings ● The security policy settings can only be imported if the security policy setting password on the exporting machine matches that of the importing machine, or if no password has been set for the importing machine.

  • Page 821: Security Policy Setting Items

    Managing the Machine Security Policy Setting Items A988-0F2 The setting items related to the security policy of the machine are described below. Select the check boxes for the items that you want to apply on the setting screen. ◼ [Interface] [Wireless Connection Policy] Prevent unauthorized access by prohibiting wireless connections.
  • Page 822 Managing the Machine ● [License/Other Configuring the Visual Message [Visual Message Settings] [Confirm Certificate Function(P. 992) IP FAX Expansion Kit User's Guide for TLS Communication] ● [License/Other [Visual Message Settings] [Add CN to Verification Items] During TLS communication, verification will be performed for digital certificates with common names.
  • Page 823 Managing the Machine [Restrict SMTP port (port number: 25)] In <E-Mail/I-Fax Settings> <Communication Settings>, <Communication Settings>(P. 1250) <SMTP RX> is set to <Off>. SMTP reception is not possible. [Restrict dedicated port (port number: <Dedicated Port Settings> is set to <Off>. It is not <Dedicated Port 9002, 9006, 9007, 9011-9015, 9017-9019, possible to use dedicated ports.
  • Page 824 Managing the Machine [Force setting of auto logout] <Auto Reset Time> is enabled. The user is automatically logged <Auto Reset out if no operations are performed for a specified period of time. Time>(P. 1086) Select [Time Until Logout:] on the Remote UI setting screen. [Password Operational Policy] Impose strict limits for password operations.
  • Page 825 Managing the Machine [Enable lockout] In <Lockout Settings>, <Enable Lockout> is set to <On>. Specify the values <Lockout for [Lockout Threshold] and [Lockout Period] on the Remote UI setting Settings>(P. 1379) screen. ◼ [Key/Certificate] Protect important data by preventing the use of weak encryption, or by saving encrypted user passwords and keys in a designated hardware component.
  • Page 826 Managing the Machine [Prohibit immediate printing of The following settings are set to <On>. <Handle Files with Forwarding received jobs] Errors>(P. 1282) ● <Fax Memory Lock> in the Fax/I-Fax Inbox <Use Fax Memory Lock>(P. 1286) ● <I-Fax Memory Lock> in the Fax/I-Fax Inbox <Use I-Fax Memory Lock>(P.

  • Page 827: Managing Users

    Managing the Machine Managing Users A988-0F3 You can ensure a higher level of security and efficiency by utilizing a user authentication application (login service) to manage the users of the machine ( Login Service(P. 813) ). It is recommended that the administrator manage all users in accordance with your operating environment and required security measures.
  • Page 828 Managing the Machine Setting the Privilege Levels With personal authentication management, you can define the range of available operations by specifying the role (privilege level) for each user. For example, you can select the Administrator role to allow full access privileges, the NetworkAdmin role to allow configuration of network-related settings, or the DeviceAdmin role to allow the configuration of device information settings and the settings for keys and certificates that are required when using particular functions.
  • Page 829 Managing the Machine associated with user accounts, authentication information does not need to be entered again, even if the power of the machine is turned OFF. Associating User Accounts with Department IDs to Restrict the Number of Copies and Prints ●...

  • Page 830: Configuring The Personal Authentication Management Settings

    Managing the Machine Configuring the Personal Authentication Management Settings A988-0F4 The User Authentication login service performs personal authentication based on the information registered for each user, enabling you to limit the users who can access the machine. User information registration (authentication) can be performed on this machine and on an external server.
  • Page 831 Mobile Authentication Perform user authentication with a mobile device. You can log in to the machine using Canon PRINT Business. Optional products are required to use this function ( System Options(P. 1614) ). You must first enter user information with Canon PRINT Business. For more information on settings and operational procedures, see the Help of the application.
  • Page 832 Managing the Machine Configure the authentication server settings. ● Register user information on the local device and specify the authentication server. Registering User Information in the Local Device(P. 819) Registering Server Information(P. 833) Select the user authentication system. Configuring the Authentication Functions(P. 843) Using Personal Authentication to Manage Printing/Faxing/Remote Scanning via a Computer(P.

  • Page 833: Registering User Information In The Local Device

    Managing the Machine Registering User Information in the Local Device A988-0F5 To perform personal authentication management, you must first register user information in the database of the machine. Start the Remote UI. Starting the Remote UI(P. 917) Click [Settings/Registration] on the portal page. Remote UI Screen(P.
  • Page 834 Managing the Machine [User Name:] / [Password:] / [Confirm:] Enter the user name and password. For confirmation, enter the password again in [Confirm:]. Single-byte or double-byte characters can be used for the user name. [No Expiry for Password] Select the check box to set the password of the user to register to have no expiration date. This setting can be specified when [Password Validity Period] is set to [Off] in [Password Settings Policy] in [Authentication] in [Security Policy Settings].
  • Page 835 Managing the Machine [User Name for Universal Print:] If [Settings/Registration] [Network Settings] [Settings for Universal Print] is enabled, you can enter the email address or phone number used in the Microsoft 365 account of the user with which Universal Print jobs are associated. [Department ID:] When using Department ID Management, you must click [Department ID Settings...] and select the Department ID from the list to assign to the user.
  • Page 836 Managing the Machine Configuring settings via the control panel ● You can also register user information by pressing (Settings/Registration) <Management Settings> <User Management> <Authentication Management> <Register/Edit Authentication User>. <Register/ Edit Authentication User>(P. 1337) Creating user groups ● Address Lists in the Address Book can be shared between users who are registered in a user group. Registering User Groups(P.

  • Page 837: Importing/Exporting User Data

    Managing the Machine Importing/Exporting User Data A988-0F6 You can save user information stored in the machine to a computer (export), as well as load user information from other machines into the machine you are using (import). This is useful when you want to register multiple users at once.
  • Page 838 Managing the Machine Start the Remote UI. Starting the Remote UI(P. 917) Click [Settings/Registration] on the portal page. Remote UI Screen(P. 919) Click [User Management] [Authentication Management]. Click [Import] [Auto Import Settings...]. Select the check box for [Use auto import] and specify the required settings. [Auto import at the same time settings are updated] Click the [Update] button to start importing.
  • Page 839 Managing the Machine ● If the operation cannot be performed at the specified time because the machine is turned OFF or is completely in the Sleep mode, the operation is performed and information is reflected when the machine recovers. [Import Method:] Select whether to import only updated or added user data, or all user data.
  • Page 840 Imports user information exported from a Canon machine using the Local Device Authentication of SSO-H. The file extension is "ldif." ● <User Access Control for Advanced Box Format>: Imports user information exported from a Canon machine with Advanced Box user access control. The file extension is "csv." ● <User Authentication Format>: Imports user information created in the file format that can be used with User Authentication.
  • Page 841 Managing the Machine Click [Start Import] ● If the Department ID (dept_id) and PIN (dept_pin) are written in the imported CSV file, [Check Unregistered Department ID] will be displayed after importing is complete. Perform Department ID registration.

  • Page 842: Adding And Editing User Information In A Csv File

    Managing the Machine Adding and Editing User Information in a CSV File A988-0F7 This section describes the content of each column in a CSV file used for importing or exporting. Refer to this section when editing CSV files. However, if "No" is written in the "Change Required" section for a particular column, do not change the content of that column.
  • Page 843 Managing the Machine Column Name Change Valid Invalid Compatibility Notes Required Characters Characters With Remote UI Screen mail Combination Control of 0 to 256 characters alphanumeric characters and symbols avatorImgPath Cannot be changed. Automatically assigned when specifying icon images. dept_id A number up Non-single- to seven...
  • Page 844 Managing the Machine Column Name Change Valid Invalid Compatibility Notes Required Characters Characters With Remote UI Screen ● If you omit this item, the date and time of importing is used for the date and time of registration for new users. For existing users, the original registration date and time are carried over.
  • Page 845 Managing the Machine Column Name Change Valid Invalid Compatibility Notes Required Characters Characters With Remote UI Screen pin_digest Cannot be changed. Automatically generated when registering/ changing PIN. server_user_flg Cannot be changed. This is an identification flag for the user registered after completing server authentication.
  • Page 846 Managing the Machine ● The line at the beginning of the file is the column line. ● Items names may not appear in sequence. ● The encodings supported by CSV files are UTF-8, SJIS, BIG5, GB2312, and Korean. ● Text strings in exported CSV files are surrounded by "[" and "]" if any of the following conditions apply. When editing a CSV file and adding new text strings that meet the following conditions, surround any such text strings with "["...

  • Page 847: Registering Server Information

    Managing the Machine Registering Server Information A988-0F8 To specify an Active Directory/LDAP Server/Microsoft Entra ID as an additional authentication device, you must register the information of the server used for authentication. Conduct a connection test as necessary. Start the Remote UI. Starting the Remote UI(P.
  • Page 848 Managing the Machine [Use access mode within sites] Select the check box if there are multiple Active Directory servers and you want to assign access priority to the Active Directory located in the same site as the machine. Change the settings for [Timing of Site Information Retrieval:] and [Site Access Range:] as necessary.
  • Page 849 Managing the Machine Enter the domain name of the Active Directory that is the login destination (Example: company.domain.com). [NetBIOS Name] Enter the NetBIOS domain name (Example: company). [Primary Host Name or IP Address:] / [Secondary Host Name or IP Address:] Enter the host name of the Active Directory server or the IPv4 address.
  • Page 850 Managing the Machine [Server Name] Enter the name for the LDAP server. The name "localhost" cannot be used. The server name may not include spaces. [Primary Address] Enter the IP address or host name of the LDAP server (Example: ldap.example.com). The loopback address (127.0.0.1) cannot be used.
  • Page 851 Managing the Machine Specify the LDAP data fields (attribute names) for the login name, display name, and e-mail address of each user account on the LDAP server (Example: uid, cn, mail). [Specify the domain name] / [Specify the attribute name for domain name acquisition] Select how to set the domain name of the login destination.
  • Page 852 Managing the Machine [Key and Certificate] Press [Key and Certificate] when you use a key and certificate. You can press [Export Certificate] to export the certificate to be registered to Microsoft Entra ID. [Microsoft Entra ID Authentication URL] and [Microsoft Entra ID API URL] Enter the URLs.
  • Page 853 Managing the Machine ● Enter the name of the domain for which to perform autocomplete. Normally, set the same name as entered in [Domain Name]. Click [Connection Test] to test the connection. Click [Update]. ➠ The screen returns to the [Edit Server Settings] screen. Enter the user information and set the privileges.
  • Page 854 Managing the Machine The [Conditions] settings when using Active Directory servers ● "Canon Peripheral Admins" is set in advance as the Administrator user group. Assign different privileges to the other groups created on the server. Click [Update]. Restart the machine.
  • Page 855 Managing the Machine When Creating a Secret In the navigation menu, click [Certificates & secrets]. Click [New client secret]. In the [Add a client secret] dialog box, enter the description and expiry date, and click [Add]. ➠ A secret ID and value are created. Make a note of the created secret value.
  • Page 856 Managing the Machine Click [Grant admin consent confirmation], and click [Yes]. ➠ Admin consent is granted to the selected permissions. LINKS Registering User Information in the Local Device(P. 819) Configuring the Authentication Functions(P. 843) Using Personal Authentication to Manage Printing/Faxing/Remote Scanning via a Computer(P. 852)

  • Page 857: Configuring The Authentication Functions

    Managing the Machine Configuring the Authentication Functions A988-0F9 You can configure the user login methods, authentication devices, and other authentication functions based on your system environment and needs. You can also specify how the login screen is displayed. Configuring the User Login Methods and Authentication Devices(P. 843) Specifying When to Display the Login Screen(P.
  • Page 858 Managing the Machine [Authentication Functions to Use:] Select the check box for [Picture Login]. [User Registration Method:] Select how to register users that use Picture Login in the machine. [Register Automatically When Job Is Select the check box to automatically register a user using the user Received] information from held print jobs received when printing from a computer.
  • Page 859 Managing the Machine [Always Require PIN/Pattern] To require a PIN or pattern to be entered when logging in, select [On] as well as [Use PIN] and/or [Use Pattern]. [Allow User to Change PIN and Pattern] Set whether to allow the user to reset the PIN or pattern by sending a job, if the user repeatedly enters an incorrect PIN or pattern.
  • Page 860 Managing the Machine [Authentication Functions to Use:] Select the check box for [Keyboard Authentication]. [Authenticate With:] Select the user authentication device. ● Select the check box for [Local Device] if you are using the database inside this machine to manage user information.
  • Page 861 Managing the Machine [Set Password Change Prohibition Period] Select this check box to specify the period for which password changes are prohibited. You can also specify the expiry period. Configuring detailed settings for authentication functions You can configure detailed settings for the personal authentication functions. [Authentication Mode:] Select the authentication mode to use for Remote UI login.
  • Page 862 Managing the Machine [Web Service Authentication Method:] Select the local device authentication method to use for communications with Web service applications. [Disable integrated authentication] Integrated authentication is a function that enables the authentication information used when logging in to be used when logging in at other times. Select the check box to disable the integrated authentication function.
  • Page 863 Managing the Machine ● In the following cases, the Department ID is not registered automatically. ● If a user is registered from the control panel of the machine ● If 1,000 Department IDs are already registered ● If 1,001 or more users are already registered ●...
  • Page 864 Managing the Machine ● The authentication method selected for [Web Service Authentication Method:] is also used for personal authentication during the device information distribution. Performing User Authentication when Distributing Device Information(P. 1022) Specifying When to Display the Login Screen You can specify when to display the login screen by selecting either "when you start using the machine" or "after a function button is pressed."...
  • Page 865 Managing the Machine ● When the [Display login screen when functions requiring authentication are selected] check box is selected and the [Copy], [Access Stored Files], or [Print] check box is selected in [Select Function That Will Require Authentication]: <Copy/Print> in <Restrict Access to Other User Jobs> is set to <On> ●...

  • Page 866: Using Personal Authentication To Manage Printing/Faxing/Remote Scanning Via A Computer

    Managing the Machine Using Personal Authentication to Manage Printing/ Faxing/Remote Scanning via a Computer A988-0FA You can apply personal authentication management to printing, faxing, and remote scanning ( Using Your Computer to Scan (Remote Scan) (Windows)(P. 707) ) via a computer. This can provide greater security, as the machine does not accept these operations unless the user is identified.

  • Page 867: Using Other Convenient Personal Authentication Management Functions

    Managing the Machine Using Other Convenient Personal Authentication Management Functions A988-0FC Personal authentication management provides a variety of advantages in addition to user authentication. This section describes some of the other convenient functions that use personal authentication to expand the capabilities of multifunctional printers, such as managing user groups or creating Personal folders for individual users.

  • Page 868: Setting The Department Id Management

    Managing the Machine Setting the Department ID Management A988-0FE Users can be organized into groups such as the departments that they belong to, and managed based on their Department ID. First, create all of the Department IDs that are to be managed, and assign users to each one ( Registering User Information in the Local Device(P.

  • Page 869: Changing The System Manager Id And Pin

    Managing the Machine Changing the System Manager ID and PIN A988-0FF When Department ID Management is enabled, Department IDs must be set for users before they can log in. The System Manager ID and System Manager PIN are both set to "7654321" by default, but it is recommended to change them for security reasons.
  • Page 870 Managing the Machine ● When the optional Copy Card Reader is attached, the System Manager ID and System Manager PIN are reset to "7654321". Optional Equipment(P. 174) ● You can also make entering seven digits a requirement for the System Manager ID and System Manager PIN.

  • Page 871: Configuring The Department Id Management Settings

    Managing the Machine Configuring the Department ID Management Settings A988-0FH You can organize and manage users in groups based on Department ID. Follow the procedure below to configure Department ID Management and enable the machine to count the number of pages used for printing and scanning. ●...
  • Page 872 Managing the Machine ● Select the Department ID that you want to edit, and press <Edit> to display the Edit screen. To delete Department ID settings ● Select the Department ID that you want to delete, and press <Delete> <Yes>. Enter the Department ID and PIN, and press <OK>.
  • Page 873 Managing the Machine The login screen can either be displayed when starting an operation or after a function is selected. Specifying When to Display the Login Screen(P. 850) Changing the Login Service ● The machine uses "User Authentication" (personal authentication management) as the login service. However, you can change the login service to "DepartmentID Authentication"...

  • Page 874: Using Department Ids To Manage Printing Or Remote Scanning Via Computer

    Managing the Machine Using Department IDs to Manage Printing or Remote Scanning via Computer A988-0FJ You can use Department ID Management to manage printing and remote scanning operations performed via a computer ( Using Your Computer to Scan (Remote Scan) (Windows)(P. 707) ). Use this function when you would like to improve security or monitor the number of pages that are printed.

  • Page 875: Configuring Personal Folders

    Managing the Machine Configuring Personal Folders A988-0FK A Personal folder is an individual folder that can be used by the user logged in with personal authentication management. Shared folders and file servers can be specified and used as a Personal folder. An administrator with Administrator privileges selects the method for specifying Personal folders.
  • Page 876 Managing the Machine Setting How to Specify the Location of Personal Folders Press (Settings/Registration). Press <Function Settings> <Send> <Common Settings> <Personal Folder Specification Method>. ● This setting is the same as the following setting. The settings are in different locations, but they perform the same function.
  • Page 877 Managing the Machine ● You may not be able to specify the path if there are too many folder levels. Select the authentication information to use, and press <OK>. ● To use a separate user name and password for the Personal folder, press <Use Authentication Info. of Each User>...

  • Page 878: Using Access Management System

    Managing the Machine Using ACCESS MANAGEMENT SYSTEM A988-0FL In an environment that uses ACCESS MANAGEMENT SYSTEM, it is possible to define which functions are available to each privilege level (role), as well as create new roles. This provides more precise control in user management by enabling you to specify which functions are available to each individual user.

  • Page 879: Deleting User Setting Information

    Managing the Machine Deleting User Setting Information A988-0FR You can delete unnecessary user setting information. User setting information is a type of table that includes data about where and what settings have been configured for users. Setting information is registered automatically, and some setting information must be manually deleted because it remains even after a user has been deleted.
  • Page 880 Managing the Machine Select the check box for the user group with the setting information that you want to delete, and click [Delete] [Yes]. ● The changed user setting information is enabled when the machine is restarted. It may take some time until the old user setting information is deleted.

  • Page 881: Configuring The Network Security Settings

    Managing the Machine Configuring the Network Security Settings A988-0FS Authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data as it flows over a network. To protect your important and valuable information from these attacks, the machine supports the following features to enhance security and secrecy.
  • Page 882 Managing the Machine IEEE 802.1X Authentication If a device tries to connect and start communicating on an 802.1X network, the device must go through user authentication in order to prove that the connection is made by an authorized user. Authentication information is sent to and checked by a RADIUS server, which permits or rejects communication to the network depending on the authentication result.

  • Page 883: Restricting Communication By Using Firewalls

    Managing the Machine Restricting Communication by Using Firewalls A988-0FU By configuring packet filtering to only allow communication with devices that have a specific IP address or MAC address, you can reduce the risk of unauthorized access by outside third parties. Administrator or NetworkAdmin privileges are required in order to configure these settings.

  • Page 884: Specifying Ip Addresses In Firewall Settings

    Managing the Machine Specifying IP Addresses in Firewall Settings A988-0FW You can set whether to allow or reject communication with a device that has a specific IP address. After configuring the IP addresses in the firewall settings, you can check the results in the log of blocked communication requests. You can also set whether to allow or reject ICMP communications such as PING commands, etc., after specifying firewall settings.
  • Page 885 Managing the Machine <Single Address> Enter an individual IP address to designate as an exception. In the case of IPv6, press <Address> to display the input screen. <Range Address> Specify a range of IP addresses. Enter a separate address for <First Address> and <Last Address>. It is not possible to enter IPv6 addresses.
  • Page 886 Managing the Machine Checking the blocked communication requests in the log ● The latest 100 communications blocked by the firewall can be displayed from (Settings/Registration) <Preferences> <Network> <Firewall Settings> <IP Address Block Log>. The history of blocked communications can be exported from the Remote UI in the CSV format. Exporting a Log as a File(P.

  • Page 887: Specifying Mac Addresses In Firewall Settings

    Managing the Machine Specifying MAC Addresses in Firewall Settings A988-0FX You can set whether to allow or reject communication with a device that has a specific MAC address. Press (Settings/Registration). Press <Preferences> <Network> <Firewall Settings> <MAC Address Filter>. Select <Outbound Filter> or <Inbound Filter>. ●...

  • Page 888: Configuring The Firewall Of The Sub Line

    Managing the Machine Configuring the Firewall of the Sub Line A988-0FY You can set whether to allow communication only with devices that have the specified IP address for communication with the sub line. ● Only IPv4 addresses can be registered for the sub line. ●...
  • Page 889 Managing the Machine Enter an individual IP address to designate as an exception. <Range Address> Specify a range of IP addresses. Enter a separate address for <First Address> and <Last Address>. <Prefix Address> Specify a range of IP addresses using a prefix (network address). Enter a network address for <Address>, and specify the network address length in <Prefix Length>.
  • Page 890 Managing the Machine communications can be exported from the Remote UI in the CSV format. Exporting a Log as a File(P. 959) ● If <Default Policy> is set to <Reject>, the history of communication blocked by the firewall is not displayed in <IP Address Block Log>.

  • Page 891: Setting A Proxy

    Managing the Machine Setting a Proxy A988-0H0 You can set a proxy to handle communication in place of the machine, and use it when connecting to devices outside the network, such as when browsing websites. Security is enhanced when using a proxy, because the machine does not directly access resources outside the network.
  • Page 892 Managing the Machine Press (Settings/Registration) (Settings/Registration) <Apply Set. Changes> <Yes>.

  • Page 893: Configuring The Key And Certificate For Tls

    Managing the Machine Configuring the Key and Certificate for TLS A988-0H1 You can use TLS encrypted communication to prevent sniffing, spoofing, and tampering of data that is exchanged between the machine and other devices such as computers. When configuring the settings for TLS encrypted communication, you must specify a key and certificate (server certificate) to use for encryption.
  • Page 894 Managing the Machine ● If you want to use the preinstalled key and certificate, select <Default Key>. ● TLS encrypted communication cannot use <Device Signature Key>, which is used for the device signature, or <AMS>, which is used for access restrictions. Press <OK>.
  • Page 895 <Apply Set. Changes> <Yes>. ➠ The machine restarts, and the settings are applied. LINKS Starting the Remote UI(P. 917) Distributing the Device Information to Other Canon Multifunction Printers(P. 1018) Setting E-mail/I-Fax Communication(P. 319) Setting Advanced Box to Public(P. 328) MEAP(P. 1574)

  • Page 896: Generating The Key And Certificate For Network Communication

    Managing the Machine Generating the Key and Certificate for Network Communication A988-0H2 The machine can generate the key and certificate (server certificate) used for TLS encrypted communication. If you want to start using TLS encrypted communication immediately, it is convenient to use the key and certificate that are preinstalled in the machine.
  • Page 897 Managing the Machine Specify the key length if <RSA> is selected for , or specify the key type if <ECDSA> is selected. In both cases, a higher value provides greater security but reduces the communication processing speed. Configure the necessary items for the certificate, and press <Generate Key>. <Validity Start Date>...

  • Page 898: Configuring The Ipsec Settings

    Managing the Machine Configuring the IPSec Settings A988-0H3 By using IPSec, you can prevent third parties from intercepting or tampering with IP packets transported over the IP network. Because IPSec adds security functions to IP, a basic protocol suite used for the Internet, it can provide security that is independent of applications or network configuration.
  • Page 899 Press <Policy Name>, enter the name, and press <OK>. ● Canon multifunction printers support two key lengths for the AES encryption method: 128 bit and 256 bit. To restrict the key length to 256 bit and meet CC authentication standards, set <Only Allow 256-bit for AES Key Length>...
  • Page 900 Managing the Machine ● Select <Specify Prefix> to specify a range of IPv6 addresses using a prefix. Enter separate values for <Address> and <Prefix Length>. Specify the port to apply IPSec to. ● Press <Specify by Port Number> to use port numbers when specifying the ports that IPSec applies to. Select <All Ports>...
  • Page 901 Managing the Machine <Authentication Method> Select one of the authentication methods described below. Set the same passphrase (pre-shared key) that is set for the communication peer. <Pre-Shared Key Method> Press <Shared Key>, enter the character string to use as the shared key, and press <OK>.
  • Page 902 Managing the Machine Set the expiration period of the generated IPSec SA. Make sure to set either <Time> or <Size>. If you set both, the setting with the value that is reached first is applied. <PFS> If you set the Perfect Forward Secrecy (PFS) function to <On>, the secrecy of the encryption key is increased, but the communication speed is slower.

  • Page 903: Configuring The Ieee 802.1X Authentication Settings

    Managing the Machine Configuring the IEEE 802.1X Authentication Settings A988-0H4 In a network environment that uses IEEE 802.1X authentication, unauthorized network access is blocked by a LAN switch (authenticator) that only grants access privileges to client devices (supplicants) that are authorized by the authentication server (RADIUS server).
  • Page 904 Managing the Machine Set <Use IEEE 802.1X> to <On>, configure the necessary settings, and press <Next>. <Login Name> Enter the name (EAP Identity) of the login user to receive IEEE 802.1X authentication. <Verify Authentication Server Certificate> Set this setting to <On> when verifying server certificates sent from an authentication server. <Verify Authentication Server Name>...
  • Page 905 Managing the Machine ● If you want to set <User Name> to the same login name that was entered in step 3, press <Same User Name as Login Name>. ● <Confirm> is displayed when you enter a password and press <OK>. For confirmation, enter the password again and press <OK>.

  • Page 906: Restricting The Machine's Functions

    Managing the Machine Restricting the Machine's Functions A988-0H5 You can restrict the use of certain functions that may lead to information leaks or that are subject to misuse. It is also possible to completely disable the use of individual functions. Restricting Access to Address Book and Sending Functions You can set a PIN for the Address Book so that general users cannot make any changes, and you can limit the destinations that can be specified when sending faxes and scans.

  • Page 907: Restricting Access To Address Book And Sending Functions

    Managing the Machine Restricting Access to Address Book and Sending Functions A988-0H6 You can set a PIN for the Address Book to prevent users from editing destination information, or you can restrict the available sending destinations to reduce the risk of information leakage. On models with a fax function, you can also reduce the chance of mistakenly sent faxes by specifying that faxes are only sent if the fax number is entered twice.

  • Page 908: Restricting Use Of The Address Book

    Managing the Machine Restricting Use of the Address Book A988-0H7 You can prevent the leakage of sensitive or personal information from the Address Book by setting a PIN or preventing certain destinations from being displayed in the Address Book. You can also hide the Address Book itself. Administrator privileges are required in order to configure these settings.
  • Page 909 Managing the Machine ● Restricting the addition of new destinations Limiting Available Destinations(P. 897) ● Disabling the PC fax function Restricting Fax Sending from a Computer(P. 899) Restricting Access to Destinations Registered in the Address Book You can set an access number for important business contacts and other destinations in the Address Book that you do not want to display to all users.
  • Page 910 Managing the Machine LINKS Registering Destinations in the Address Book(P. 402) Registering Destinations via the Remote UI(P. 927)

  • Page 911: Limiting Available Destinations

    Managing the Machine Limiting Available Destinations A988-0H8 You can set restrictions on the destinations that can be specified. For example, you can limit the destinations to those that are registered in the Address book or LDAP server. With personal authentication management, you can restrict the send destination to the user's own e-mail address or to a folder that is specified in advance.
  • Page 912 Managing the Machine Press <On> <OK>. Restricting E-Mail Destination to <Send to Myself> You can set restrictions so that users who log in with personal authentication can only send scanned documents to their own e-mail address. To use this function, an e-mail address must be registered in the user information. Configure the user information before performing the procedure below.

  • Page 913: Restricting The Fax Sending Functions

    Managing the Machine Restricting the Fax Sending Functions A988-0H9 You can set various restrictions for sending faxes, which can prevent sending errors and information leakage to third parties. Administrator privileges are required in order to configure these settings. Confirming Fax Numbers before Sending(P. 899) Restricting Fax Sending from a Computer(P.
  • Page 914 Managing the Machine (Settings/Registration) <Function Settings> <Send> <Fax Settings> <Confirm Before Sending When Fax Dest. Included> <On> Select <Only for Seq. Broadcast> or <All> <OK> (Settings/Registration) (Settings/Registration) <Apply Set. Changes> <Yes> ● <Only for Seq. Broadcast> and <All> cannot be selected if sequential broadcasting is restricted ( Restricting Sequential Broadcasting(P.

  • Page 915: Restricting Printing From A Computer

    Managing the Machine Restricting Printing from a Computer A988-0HA You can restrict printing from a computer ( Printing From a Computer(P. 606) ) so that only specific types of documents can be printed. You can also configure the machine so that documents are not printed until the user is authorized on the machine ( Printing Documents Retained in the Machine (Forced Hold Printing)(P.
  • Page 916 Managing the Machine ● You can set detailed conditions for holding printer jobs, such as the user or IP address. If no conditions are set, all print jobs are held except for jobs from unidentified users. If no conditions are set and a print job from an unidentified user is received, it is canceled without being held.
  • Page 917 Managing the Machine Allowing Only Encrypted Secure Print You can configure the machine to only allow printing of Encrypted Secure Print documents from a computer, which can prevent information leakage due to unprotected print data. With this setting, documents cannot be printed using normal printing operations.

  • Page 918: Restricting The Use Of Memory Media

    Managing the Machine Restricting the Use of Memory Media A988-0HC Although memory media such as USB memory devices provide convenience, they can also be a source of information leakage if they are not properly managed. This section describes the procedures for prohibiting the use of memory media, as well as for restricting the ability to save scanned documents on memory media, or print data saved on memory media.

  • Page 919: Increasing The Security Of Documents

    Managing the Machine Increasing the Security of Documents A988-0HE The machine is equipped with security functions designed to prevent paper and electronic documents from leakage and tampering. Designate an administrator to implement measures that minimize the risk of unauthorized copying, which can lead to leakage of sensitive documents and information, or the falsification of official documents.

  • Page 920: Printing User Information On Documents

    Managing the Machine Printing User Information on Documents A988-0HF You can configure the machine to forcibly print user information such as the name of the logged in user on printed or copied documents. This function enables you to identify who output each document simply by checking the printed information, which can discourage unauthorized copying.
  • Page 921 Managing the Machine LINKS Configuring the Forced Hold Printing Settings(P. 901) <Picture Login>(P. 1342)

  • Page 922: Embedding Invisible Text (Forced Secure Watermark)

    Managing the Machine Embedding Invisible Text (Forced Secure Watermark) A988-0HH When the Forced Secure Watermark function is enabled, the machine forcibly embeds invisible text such as "CONFIDENTIAL" or "TOP SECRET" in the background of printed or copied documents. The embedded text becomes visible when the documents are copied, alerting users to unauthorized duplication or the risk of information leakage.
  • Page 923 Managing the Machine Embed the date that the print or copy is made. Select the display format in the <Date Format> drop-down list. <Copy Set Numbering> You can embed a five-digit control number in the background, only when copy set numbering is specified for prints or copies.

  • Page 924: Adding A Digital Signature To Sent Files

    Managing the Machine Adding a Digital Signature to Sent Files A988-0HJ By adding a digital signature to a scanned document that is sent in a particular file format, you can certify that the document has not been altered and is guaranteed by the creator. The machine can add a device signature or user signature to documents.

  • Page 925: Generating A Device Signature Certificate

    Managing the Machine Generating a Device Signature Certificate A988-0HK The key and certificate (device certificate) required when adding a device signature can be generated on the machine. Designate an administrator to generate these items. Once they are generated, you can add a digital signature to scanned documents that are sent in a particular file format.

  • Page 926: Registering A User Signature Certificate

    Managing the Machine Registering a User Signature Certificate A988-0HL The key and certificate (user certificate) required when adding a user signature can be registered via the Remote UI. Designate an administrator to register these items. Once they are registered, users who log in with personal authentication can add a digital signature to scanned documents that are sent in a particular file format.
  • Page 927 Managing the Machine Preparing/Registering the Certificate Have a digital user signature certificate and key pair issued. If you want to add a digital user signature to be verified within a restricted range to a PDF file or an XPS file: To add a digital user signature for verification of the validity of documents within a restricted range (such as within a company), you can issue a digital user signature certificate and key pair by installing the IIS (Internet Information Services) module of the Microsoft Windows Server OS in your computer.
  • Page 928 Managing the Machine Click [Browse...], and specify the file (user certificate) to install. ● You may not be able to specify the file name if it is too long. Enter the password of the private key. ● In [Private Key Password], enter the password registered to the key. Click [Start Installation].

  • Page 929: Managing The Machine From A Computer (Remote Ui)

    Managing the Machine Managing the Machine from a Computer (Remote UI) A988-0HR You can remotely operate the machine from your computer's Web browser to perform operations such as checking the printing status, changing the machine settings, or editing the Address Book. This convenient feature enables you to remain at your desk while operating the machine.
  • Page 930 Managing the Machine Updating the Firmware(P. 986) Displaying Messages from the Administrator(P. 990) Configuring the Visual Message Function(P. 992) Sending E-Mail Notification When an Error Occurs(P. 997) ● Do not access other websites when the browser is accessing the Remote UI of your printer. Do not forget to close the web browser if you step away from the computer or after you finish changing settings.

  • Page 931: Starting The Remote Ui

    Managing the Machine Starting the Remote UI A988-0HS To start the Remote UI, enter the IP address of the machine in your Web browser. Check the IP address configured for the machine before performing this operation. Setting an IP Address(P. 281) For security reasons, you cannot log in to the Remote UI using the default password (7654321) for the Administrator user.
  • Page 932 Managing the Machine ● If the login screen is not displayed in step 3 of this procedure, clear the Web browser's cache and enter the IP address again. If a message related to security is displayed ● A warning message may be displayed if the Remote UI communication is encrypted. If there are no problems with the certificate or TLS settings, you can continue using the Web browser.
  • Page 933 Managing the Machine Start the Remote UI [Settings/Registration] [Network Settings] [Session Settings] [Timeout After Logging in to Remote UI] set the timeout time after login [OK] Remote UI Screen The portal page shown below is displayed when you log in to the Remote UI. This section describes the items displayed on the portal page and the basic operations.
  • Page 934 Managing the Machine [E-Mail to System Manager] Create an e-mail message to send to the administrator. The administrator's e-mail address can be set in [Settings/Registration] [User Management] [System Manager/Contact Person Information Settings]. [Status Monitor/Cancel] You can check the status of jobs or cancel processing. You can also check detailed information about the amount of remaining toner and paper, etc.

  • Page 935: Checking The Status And Logs

    Managing the Machine Checking the Status and Logs A988-0HU You can use the Remote UI to check the status of documents that are waiting to be processed, as well as the logs for documents that have been processed. You can also check the status of the machine, such as error information and the remaining amount of consumables.
  • Page 936 Managing the Machine Function selection Select the function that you want to check, and click [Display]. Operation buttons ● [Cancel]: Copying or printing is canceled. The canceled document is deleted and cannot be recovered. ● [Print Next]: The document is output immediately after the current document is complete. ●...
  • Page 937 Managing the Machine Checking the Status of Stored Documents You can check the status of documents that are waiting to be stored. You can also cancel the process for storing documents. Start the Remote UI [Status Monitor/Cancel] [Job Status] under [Store] [Cancel] Document storing is canceled.
  • Page 938 Managing the Machine [Store in CSV Format...] The log data can be exported and saved as a CSV file (*.csv) on the computer. Function selection Select the function that you want to check, and click [Display]. The displayed functions may vary depending on your machine model and optional equipment.
  • Page 939 Managing the Machine LINKS Starting the Remote UI(P. 917)

  • Page 940: Turning Off/Restarting The Machine

    Managing the Machine Turning OFF/Restarting the Machine A988-0HW You can use the Remote UI to shut down or restart the machine. ● When the machine is turned OFF or restarted, any documents that are being printed or sent are canceled. Turning OFF the Machine(P.

  • Page 941: Registering Destinations Via The Remote Ui

    Managing the Machine Registering Destinations via the Remote UI A988-0HX You can use the Remote UI to register destinations in the Address Book. You can also check the registered details and edit the Address Book. ● For instructions on sharing an address list, see Sharing an Address List with Specific Users(P.
  • Page 942 Managing the Machine Register the necessary information and click [OK]. ● The displayed items vary depending on the destination type. For more information on the information to register, see Registering Destinations in the Address Book(P. 402) . Registering a group destination For more information on group destinations, see Registering Multiple Destinations as a Group(P.
  • Page 943 Managing the Machine Destination] [Personal Address List/User Group Address List Settings], and select the [Apply User Group Name Change to User Group Address List Name] check box. [Apply User Group Name Change to User Group Address List Name] is only available when personal authentication management is enabled. Checking/editing destination details You can click the [Type] icon or name of a destination to check the details of the destination.
  • Page 944 Managing the Machine Select the destination type and click [Set]. Register the necessary information and click [OK]. ● For more information on the information to register, see Registering a Destination in a One- Touch Button(P. 418) . LINKS Registering Destinations(P. 397) Restricting Use of the Address Book(P.

  • Page 945: Sharing An Address List With Specific Users

    Managing the Machine Sharing an Address List with Specific Users A988-0HY You can use a user group address list to share an address list between specific users. This is useful when using a shared address list within the same department. Procedure for Sharing Addresses Follow the procedure below.
  • Page 946 Managing the Machine ● To add new users to an existing group, set the destination group when registering the users in step 1.

  • Page 947: Registering User Groups

    Managing the Machine Registering User Groups A988-0J0 Register user groups. User group address lists can be shared between registered user groups. Start the Remote UI. Starting the Remote UI(P. 917) Click [Settings/Registration] on the portal page. Remote UI Screen(P. 919) Click [User Management] [Authentication Management] [User Group...
  • Page 948 Managing the Machine ● For [Attribute Name:], enter the "Attribute Name" (such as company name, department or position) managed by the server authentication destination (Active Directory/LDAP Server/Microsoft Entra ID, etc.). For example, enter "company" or "department". ● For [Attributes:], input the values you wish to extract as a group from the values listed for "Attribute Name" in the server.

  • Page 949: Registering A Key And Certificate For Network Communication

    Managing the Machine Registering a Key and Certificate for Network Communication A988-0J1 You can use the Remote UI to register keys/certificates, CA certificates, and S/MIME certificates to the machine from your computer. Designate an administrator to register these items. Registering a Key and Certificate(P. 935) Registering a CA Certificate(P.
  • Page 950 Managing the Machine ● Click [Browse...], specify the files (key and certificate) to install, and click [Start Installation]. Register the key and certificate. Select the key and certificate that you want to register, and click [Register]. Enter the key name and password, and click [OK]. [Key Name] Use alphanumeric characters to enter the name of the key that was registered to the machine.
  • Page 951 Managing the Machine Click [Settings/Registration] on the portal page. Remote UI Screen(P. 919) Click [Device Management] [CA Certificate Settings]. Click [Register CA Certificate...]. Click [Install...]. Install the CA certificate. ● Click [Browse...], specify the file (CA certificate) to install, and click [Start Installation]. Register the CA certificate.
  • Page 952 Managing the Machine Registering an S/MIME Certificate You can register a public key certificate (S/MIME certificate) to use for encrypting e-mail/I-fax with S/MIME. For information on the S/MIME certificates that can be registered on the machine, see System Specifications(P. 1594) . For information on how to configure the S/MIME settings, see <S/MIME Settings>(P.

  • Page 953: Configuring The Expiration Check Method For Received Certificates

    Managing the Machine Configuring the Expiration Check Method for Received Certificates A988-0J2 There are two methods for verifying whether certificates received from the other party in communication are valid: Comparing with the certificate revocation list (CRL) registered in the machine and querying an OCSP (online certificate status protocol) responder (a server that supports OCSP).
  • Page 954 Managing the Machine Click [Settings/Registration] on the portal page. Remote UI Screen(P. 919) Click [Device Management] [OCSP (Online Certificate Status Protocol) Settings]. Select the check box for [Use OCSP (Online Certificate Status Protocol)], and configure the online certificate status protocol (OCSP). [Certificate Verification Level] Set whether to disable certificates in situations such as the following: ●...

  • Page 955: Generating A Key And Certificate Signing Request (Csr)

    Managing the Machine Generating a Key and Certificate Signing Request (CSR) A988-0J3 Certificates generated on this machine do not have a CA signature, which may cause communication errors with some communication peers. To request a certificate with a CA signature, certificate signing request (CSR) data is required. A user who logs in with administrator privileges can generate a CSR.
  • Page 956 Managing the Machine [Key Name] Enter a name for the key. Use a name that will be easy to find when displayed in a list. [Signature Algorithm] Select the hash algorithm to use for the signature. [Key Algorithm] Select the key algorithm, and specify the key length if [RSA] is selected, or specify the key type if [ECDSA] is selected.
  • Page 957 Managing the Machine Click [Device Management] [Key and Certificate Settings]. In the [Certificate] list, click for the certificate that you want to register. Click [Register Certificate...]. Register the certificate. ● Click [Browse...], specify the file (certificate) to register, and click [Register].

  • Page 958: Retrieving/Updating A Certificate From An Scep Server

    Managing the Machine Retrieving/Updating a Certificate from an SCEP Server A988-0J4 A request for issuing the certificate required for keys generated with the machine can be sent to an SCEP (Simple Certificate Enrollment Protocol) server that manages certificates. Certificates issued from the SCEP server are automatically registered to the machine.
  • Page 959 Managing the Machine [Port Number:] Enter the port number to use for communicating with the SCEP server. [Communication Timeout:] Enter the timeout time for communication with the SCEP server. The connection is canceled if there is no response from the SCEP server within the set time. Click [Update].
  • Page 960 Managing the Machine [Key Name:] Enter the name for the key.Enter a name that will be easy to find when displayed in a list. [Signature Algorithm:] Select the hash function to use for the signature. [Key Length (bit):] Select the key length. [Organization:] Enter the organization name.
  • Page 961 Managing the Machine Click [Send Request]. Click [Restart]. ● A manual request for issuing a certificate cannot be sent when [Enable Timer for Certificate Issuance Auto Request] is selected. Requesting a Certificate to Be Issued at the Specified Time(P. 947) ●...
  • Page 962 Managing the Machine [Enable Timer for Certificate Issuance Auto Request] Select this to automatically request a certificate to be issued at a specified time, and specify the start date/ time in [Request Start Date/Time:]. [Auto Adjust Issuance Request Time] Select this to adjust the time to send the request.This reduces load on the SCEP server when multiple multifunction printers send a request at the same time.The time is randomly adjusted 1 to 600 seconds from the time specified in [Request Start Date/Time:].
  • Page 963 Managing the Machine ● The machine is restarted even during batch importing/exporting. [Delete Old Key and Certificate] Select this to overwrite the old key and certificate. ● The key and certificate with the same destination for use are overwritten. ● The default key is not overwritten.
  • Page 964 Managing the Machine [Details] Cause Communication Error (SCEP ERROR Fail Info 3) The signingTime attribute from the CMS authenticatedAttributes was not sufficiently close to the system time. Communication Error (SCEP ERROR Fail Info 4) No certificate could be identified matching the provided criteria.

  • Page 965: Managing Stored Files

    Managing the Machine Managing Stored Files A988-0J5 You can use the Remote UI to print, send, or delete files that are stored in the Mail Box, or faxes and I-faxes that are temporarily stored in the Fax/I-Fax Inbox. Managing Files Stored in a Mail Box(P. 951) Managing Documents Temporarily Stored in Memory RX Inbox(P.
  • Page 966 Managing the Machine Printing a file Select the check box for a file that you want to print, and click [Print...]. ● You can select multiple files. Click [Start Printing]. ● You can click [Move to Top], [Move Up], [Move Down], or [Move to Bottom] to change the order in which files are printed.
  • Page 967 Managing the Machine ● You can click [Move to Top], [Move Up], [Move Down], or [Move to Bottom] to change the order in which files are merged. Click [Start]. Inserting a file into another file Select the check box for the file that you want to insert the second file into, and click [Insert Pages...]. Select the file to insert, and click [Next].
  • Page 968 Managing the Machine Managing Documents Temporarily Stored in Memory RX Inbox You can print or forward faxes and I-faxes that are temporarily stored in the Memory RX Inbox using Memory Lock. Start the Remote UI. Starting the Remote UI(P. 917) Click [Access Received/Stored Files] on the portal page.
  • Page 969 Managing the Machine ● You can click [Move to Top], [Move Up], [Move Down], or [Move to Bottom] to change the order in which the files are forwarded. ● You can click [Settings...] in [Set Details] to change the send settings. You can also change detailed settings of the file in [File Settings].
  • Page 970 Managing the Machine ● Click the [Type] icon to display detailed information about the document. Printing a document Select the check box for a document that you want to print, and click [Print...]. ● You can select multiple documents. Click [Start Printing]. ●...

  • Page 971: Managing The Logs

    Managing the Machine Managing the Logs A988-0J6 You can use the logs to check or analyze how the machine is being used. A variety of information about each operation is recorded in the logs, such as the operation date/time, user name, operation type, function type, and operation result.
  • Page 972 Managing the Machine ● When generating an Advanced Box operation log, click [Function Settings] [Store/Access Files] [Advanced Box Settings] [Set Details] select the check box for [Save Operation Log] click [OK] [Apply Setting Changes]. ● If the power of the machine is turned OFF while collecting logs due to a power outage, etc., collection starts again when the machine restarts, from the log that was being collected before the power turned OFF.
  • Page 973 Managing the Machine [Perform At:] You can specify the time at which to perform exporting. Click [Check Connection], confirm that you can connect, and then click [Update]. ● Audit logs will now be automatically exported. The file extension is "csv." ●...
  • Page 974 Managing the Machine Deleting the Logs You can delete all of the collected logs. Start the Remote UI [Settings/Registration] [Device Management] [Export/Clear Audit Log] [Delete Audit Logs] [Delete] [Yes] ● If [Settings for Auto Export Audit Logs] is enabled, you cannot manually delete audit logs. Sending Logs via the Syslog Protocol Syslog Information can be sent to an SIEM (security information/event management) system.
  • Page 975 Managing the Machine [Syslog Server Port Number:] Enter the port number used by the Syslog server for Syslog communication. If left blank, the port number defined in RFC (UDP: 514, TCP: 1468, TCP (TLS): 6514) is used. [Facility:] Specify the type of log messages to send. Select one of the following: [Local0] to [Local7], [Log Alert], [Log Audit], [Security Messages], or [LPR] defined in RFC.

  • Page 976: Importing/Exporting The Setting Data

    Exported data can also be imported into the machine from a computer. Data exported from the machine can be imported into other Canon multifunction printers, making it easier to configure the settings on a new machine, such as when you purchase a replacement. For more information on the setting items that can be imported, see Settings/Registration(P.
  • Page 977 Do not edit exported files. ● Do not open and edit exported XML files, as this may cause the machine to malfunction. When importing to a Canon multifunction printer other than this machine ● Some settings may not be imported.
  • Page 978 Managing the Machine Personalized(P. 365) . For information on conditions and restrictions when importing and exporting during synchronization of custom settings, see Conditions for Removing Restrictions on the Importing/ Exporting of Settings and Other Items(P. 964) . Importing Data after Starting Synchronization of Custom Settings (Client) Follow the procedure below to import the data, and then synchronize the data.
  • Page 979 Managing the Machine : Execution is only possible if the connection destination of the server/client machine is "localhost:8443". ● For instructions on preparing to export user data, see Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine)(P. 1008) . For instructions on importing Address Lists, see Importing Settings Individually(P.

  • Page 980: Importing/Exporting All Settings

    If you want to configure the same settings on two or more Canon multifunction printers , you can simply export all settings from one machine and import them all to the others, eliminating the need to configure each machine separately.
  • Page 981 Managing the Machine ● It may take some time for the screen to change. Do not click [Start Exporting] more than once. ● When importing settings data to another model that does not support the setting in [Security Level], select [Level 1].
  • Page 982 Managing the Machine Importing All Settings You can import all setting data that was exported to a computer. When importing, the previously configured setting values are overwritten. Note, however, that some machine models may not be able to import all setting items. Settings/Registration(P.
  • Page 983 Managing the Machine Click [OK] [Check Status]. ● The machine may need to be restarted, depending on the imported data. Click [Perform Restart]. ● If you select the check box for [Create Import/Export Result Report] in the previous step, click [Settings/ Registration] [Data Management] [Import/Export Results]...

  • Page 984: Importing/Exporting The Settings Individually

    Managing the Machine Importing/Exporting the Settings Individually A988-0J9 You can select particular settings to import or export, such as address lists in the Address Book, or printer settings. Administrator privileges are required in order to perform these operations. Exporting Settings Individually(P. 970) Importing Settings Individually(P.
  • Page 985 You can set the security level if [Custom Format] is selected in [File Format]. When [Level 1] is selected, you can import to all Canon multifunction printers. When [Level 2] is selected, the password for the address list data is encrypted using a more secure method than [Level 1]. However, the data can only be imported to the machine models that support the [Level 2] setting (models on which the [Security Level] setting is displayed).
  • Page 986 Managing the Machine Click [Export...]. When exporting paper information Click [Paper Information] in [Import/Export Individually]. Click [Export...]. Select the paper setting information in [Category]. Click [Start Exporting]. Follow the on-screen instructions to specify where to save the data. Importing Settings Individually Start the Remote UI.
  • Page 987 Select the file format of the data to be imported. Select [Custom Format] for files in the dedicated format for Canon multifunction printers (*.abk), select [LDAP Format] for LDAP format files (*.ldif), or select [CSV Format] for CSV format files (*.csv).
  • Page 988 Managing the Machine Configure the necessary settings. ● The current Address Book is deleted and overwritten with the imported Address Book information. ● When importing, no operations can be performed on the Remote UI until the machine is restarted. In addition, the imported settings become valid after you restart the machine.
  • Page 989 Managing the Machine Click [Browse...], and specify the setting data to import. When importing paper information Click [Paper Information] in [Import/Export Individually]. Click [Import...]. Configure the necessary settings. [Category] Select the paper setting information. [File Path] Click [Browse...], and specify the file to import. Click [Start Importing] [OK].

  • Page 990: Address Book Items

    This section describes each column of the Address Book. Refer to this section when editing CSV files. Header Header Name Required Notes # Canon AddressBook CSV version: Fixed value 0x0002 # CharSet: UTF-8 Fixed value Indicates that the destination name is handled as a one- touch button.
  • Page 991 Managing the Machine Enter in UTF-8 character code. Otherwise, the Destination name destination name will be left blank. Displayed as "phonetic" if the display language cnread Phonetic alphabet is set to "Japanese". Enter in UTF-8 character code. Otherwise, the cnshort One-touch button name one-touch button name will be left blank.
  • Page 992 Managing the Machine This attribute is required if the import destination is a one-touch button Address A serial number allocated indxid Book. This number becomes the one-touch to a destination button number. In other cases, enter a number from 201 to 1,800. Setting for dividing data enablepartial Enter either "on"...
  • Page 993 Managing the Machine ifaxmode I-Fax mode (simple/full) Enter either "simple" or "full". I-fax relay service text Enter total of up to 40 alphanumeric transsvcstr1 string 1 characters and symbols. I-fax relay service text Enter total of up to 16 alphanumeric transsvcstr2 string 2 characters and symbols.
  • Page 994 Managing the Machine Used for Personal Address logindomainname List/User Group Address List Used for Personal Address usergroupname List/User Group Address List Used for Personal Address personalid List/User Group Address List...

  • Page 995: Backing Up/Restoring Data

    Doing so may cause the machine to malfunction. ● Data may be lost if a problem occurs with the storage device. Periodically back up/export sensitive data. Please note that Canon is not liable for any damages caused by loss of data. Connecting an external storage device ●...
  • Page 996 Managing the Machine Click [Settings/Registration] on the portal page. Remote UI Screen(P. 919) Click [Data Management] [Backup Location Settings]. Auto Backup ● You can click [Auto Backup Settings] and configure the machine to automatically back up data on a specified day and time. Follow the on-screen instructions to configure the settings. Configure the necessary settings.
  • Page 997 Managing the Machine When backing up to an SMB server [Backup Location] Select [SMB Server]. [Host IP Address] Specify the location of the SMB server. Use the following format: \\Name of server\Name of shared folder [User Name] Enter the user name for accessing the SMB server. [Password]/[Confirm] Enter the password for accessing the SMB server.
  • Page 998 Managing the Machine [Backup Data Capacity]/[Backup Location Available Space] If [Backup Location Available Space] is not enough for [Backup Data Capacity], set a different backup destination. [Backup Method] Select [All] to perform standard backup. If you only want to back up the data that has been changed since the previous backup, select [Changes].
  • Page 999 Managing the Machine Click [Display Backup Data]. Select the backup data to restore, and click [Execute] [OK]. ● Enter the password if one was set when backing up the data. Click [Restart Main Unit]. ● After the machine restarts, the backup data is restored. ●...

  • Page 1000: Updating The Firmware

    *2 The firmware may not be updated correctly if the computer enters the sleep mode. Preparing to update the firmware ● Download the latest firmware from the Canon website (https://global.canon/). ● Back up the machine data and settings in case the firmware update is not performed properly.

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