Siemens optiPoint WL 2 professional Operating Manual
Hipath 4000, version 3.0
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Also See for optiPoint WL 2 professional:
- Operating manual (152 pages) ,
- Manual (56 pages)
Table of Contents
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Table of Contents
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Summarization of Contents
Before You Begin
Safety Precautions
Read operating manual and safety precautions carefully before use.
Care Instructions
Instructions for cleaning the handset, avoiding damage.
Marks
Information about device conformity and environmental standards.
Compliance with FCC Guidelines for Human Exposure to Radiofrequency Electromagnetic Fields
Ensuring compliance with FCC guidelines for RF exposure.
Basic Operating Instructions
Overview of optiPoint WL 2 professional
Description of the handset's components and features.
How to Use this Operating Manual
Explanation of icons and operating steps used in the manual.
Getting Started
Initial setup procedures for the handset.
Inserting the Battery
Step-by-step guide for inserting the battery into the handset.
Placing the Handset in the Charging Unit and Charging the Battery
Instructions for charging the handset and initial battery procedures.
Activating/Deactivating the Handset
Steps to turn the handset on and off.
Activating/Deactivating the Keypad Lock
How to lock and unlock the handset keypad.
Display
Details about the six-line illuminated color display.
Display Icons
Explanation of icons used for settings and handset states.
Keyboard
Overview of the handset's keyboard.
Navigation Key
Functions of the navigation key in different modes.
Display Keys
Explanation of display key functions based on operating situation.
Symbols for display keys
Common display keys and their functions.
Additional Key Functions
Details on additional key functions and their modes.
Handset States
Description of different handset states like Idle, Call, Main Menu.
Main menu
How to access and use the main menu.
Illumination
How display and key illumination works.
Keys/entries with LED display
Explanation of keys with LED indicators and their modes.
Advisory Tones
Acoustic signals for various events and statuses.
FCN Function
Using FCN list entries as function keys.
Changing Labels
How to change default labels for FCN entries.
Text Entry
Rules and methods for entering text and characters.
Accessing Functions
Methods to access functions interactively, via menus, or FCN list.
How Can I Use My Handset Effectively?
Tips for efficient handset usage, like using FCN list and Callback.
Making Calls – Basic Functions
Accepting a Call
Methods for answering incoming calls.
Ending a Call
Procedure for ending an active call.
Dialing/Making Calls
Steps for initiating calls internally and externally.
Speakerphone Mode
Using the speakerphone for calls.
Activating/Deactivating Speakerphone Mode
How to turn speakerphone mode on and off.
Saved Number Redial
Using saved numbers for redialing.
Local Redial List
Accessing and using the local redial list.
Saved Station Number
Saving station numbers for redialing.
Last Number Redial
Automatic redialing of the last dialed number.
Calling a Second Party (Consultation Hold)
How to call a second party while keeping the first party on hold.
Alternating between Two Calls (Split)
Switching between two active calls.
Uniting the calling parties in a three-party conference
Setting up a three-party conference call.
Transferring a Call
How to transfer a call with or without announcement.
Call Forwarding
Information on setting up call forwarding.
Using Call Forwarding
Overview of call forwarding types and programming.
Fixed Call Forwarding
Programming, activating, and deactivating fixed call forwarding.
Programming/changing a call forwarding destination
Steps to set or change a call forwarding destination.
Activating/deactivating fixed call forwarding
How to activate or deactivate fixed call forwarding.
Variable Call Forwarding
Description of six types of variable call forwarding.
Selecting a variable call forwarding type
Steps to select and program variable call forwarding types.
Using Callback
Information on using the callback feature.
Storing a Callback
How to save a callback request.
Answering a Callback
Procedure for answering a saved callback.
Saving Station Numbers and Sequences as FCN Entries
Saving access codes, PINs, and station numbers in FCN list.
Saving on Saved Number Redial
Saving numbers for saved number redial.
Saving/Editing on Repdial
Saving or editing entries for repdial.
Saving a Station Number for "Redial"
Saving a station number for redial.
Saving a Caller’s Station Number
Saving a caller's station number.
Saving a Random Station Number
Saving a random station number.
Dialing with Repdial
Dialing numbers using repdial.
Settings in the System Menu
Adjusting various handset settings via the system menu.
Adjusting the Ring Volume
How to adjust the handset's ring volume.
Adjusting the Ring Tone
How to adjust the handset's ring tone.
Adjusting the Display Contrast
How to adjust the display contrast.
Changing the Receiving Volume During A Call
Adjusting call volume while on a call.
Making Calls – Enhanced Functions
Accepting Calls
Methods for accepting calls.
Accepting Calls for Another Member of Your Team
How to accept calls on behalf of a team member.
Direct Call Pickup
Picking up calls directed to other extensions.
Dialing from the Local Directory
Making calls using entries from the local directory.
Voice Dialing
Making calls using voice commands.
Dialing from the LDAP Database
Making calls using entries from the LDAP database.
Using the Call Log
Accessing and managing the call log.
Dialing a station number from the call log
Making a call directly from the call log.
"Missed Calls" in the FCN List
Accessing missed calls via the FCN list.
Calling back a station
Returning calls to stations from the missed calls list.
Speed Dialing
Using speed dial numbers for quick dialing.
Dialing with station speed-dial numbers
Dialing using pre-programmed station speed-dial numbers.
Dialing with system speed-dial numbers
Dialing using central system speed-dial numbers.
Using Mailboxes
Managing voice and fax messages and callback requests.
Polling the mailbox
Accessing messages and callback requests in the mailbox.
Responding to a callback request
How to respond to a callback request.
Addressing Colleagues over the Speaker
Directly addressing colleagues using the speaker.
During a Call
Managing call activities during an active call.
Using Second Call
Managing incoming calls while on an active call.
Activating/Deactivating Second Call
Enabling or disabling the second call feature.
Accepting a Second Call
Procedure to accept an incoming second call.
FCN Entry "Changeover"
Using FCN entry for call functions like split, consultation.
FCN Entry "Re-Display“
Displaying information about the initial call during a second call.
System-Supported Conference
Information on setting up and managing conferences.
Setting up a Conference
Methods to initiate a conference call.
Initiating a conference from an individual call
Setting up a conference from a single call.
Adding a Party to a Conference
Methods to add parties to an ongoing conference.
Transferring a Conference
Transferring an entire conference to another party.
During the Conference
Managing parties during a conference call.
Displaying and disconnecting specific parties
Viewing and removing specific participants from a conference.
Placing a conference on hold
Putting a conference call on hold.
Using Tone Dialing to Enter Commands (DTMF Suffix Dialing)
Using DTMF tones for commands after dialing.
System-Wide Parking
Parking calls to retrieve them later at another phone.
Automatic Call Parking
Automatically parking a call in a free slot.
Retrieving a parked call
How to retrieve a parked call.
Manual Call Parking
Manually parking a call in a free slot.
Parking Not Possible
Reasons why parking might not be possible.
If You Cannot Reach a Destination ...
Troubleshooting call connection issues.
Call Waiting (Camp-On)
Contacting a busy party with camp-on.
Busy Override - Joining an Ongoing Call
Joining an ongoing call when the party is busy.
HiPath 4000 as an Internal Two-Way Intercom System (Intercom and Two Way Calling System)
Using the phone as an intercom system.
System-Wide Two-Way Speaker Call
Making speaker calls to any internal party.
Two-Way Speaker Call in a Group
Making speaker calls within a group.
Two-Way Calling in a Group
Making two-way calls within a group.
Broadcast (Announcement) to all Members of a Line Trunk Group
Broadcasting announcements to all members of a line trunk group.
Using Call Forwarding
Managing call forwarding settings.
Call Forwarding with Codes
Programming call forwarding using specific codes.
Programming and activating call forwarding
Steps to program and activate call forwarding.
Activating fixed call forwarding
Activating fixed call forwarding using codes.
Deactivating call forwarding
Deactivating call forwarding using codes.
Delayed Call Forwarding
Information on delayed call forwarding.
Forwarding Calls for Another Station
Managing call forwarding for other phones.
Storing a Destination for Another Phone/Activating Call Forwarding
Setting up call forwarding for another phone.
Storing a Destination for Fax, PC or on Busy/Activating Call Forwarding
Setting up forwarding for fax, PC, or busy/no reply.
Displaying/Deactivating Call Forwarding for Another Phone
Viewing and deactivating call forwarding for another phone.
Displaying/Deactivating Call Forwarding for Fax, PC or on Busy
Viewing and deactivating forwarding for fax, PC, or busy.
Changing Call Forwarding for Another Station
Modifying call forwarding settings for other stations.
Station Number Directories and Lists
Directory
Managing contacts and station numbers.
Creating a New Entry
Step-by-step process to create a new directory entry.
Adding Voice Dialing Recordings for an Entry
Adding voice recordings for voice dialing.
Saving a voice recording
Procedure for saving a voice recording.
Playing back a voice recording
Listening to a saved voice recording.
Deleting a voice recording
Removing a saved voice recording.
Directory List
Alphabetical listing of directory entries.
Searching for an entry
Methods for searching for entries in the directory.
Viewing an entry
How to view details of a directory entry.
Editing an entry
Modifying existing directory entries.
Creating an entry
Creating a new directory entry.
Deleting an entry
Removing a directory entry.
Clearing the directory list
Deleting all entries from the directory list.
LDAP Database
Accessing the corporate directory via LDAP.
Searching for an LDAP Entry
How to search for entries in the LDAP database.
Viewing an LDAP entry
Viewing details of an LDAP entry.
Importing an LDAP Entry into the Directory
Copying LDAP entries into the local directory.
Redial List
Information about the redial list.
Importing an Entry into the Directory
Copying numbers from the redial list to the directory.
Removing an entry from the redial list
Deleting entries from the redial list.
Deleting the redial list
Clearing the entire redial list.
Saving Functions, Wake-Up Calls, and Reminders
Saving Station Speed-Dial Numbers
Programming station numbers for speed dialing.
Extension
Linking multiple speed-dial numbers and access codes.
Programming Speed Dialing
Steps to program speed dialing numbers.
Storing a Function in the FCN List
Saving functions for quick access in the FCN list.
Activating a Function in the FCN List
Activating saved functions from the FCN list.
Reminder Function
Setting up reminders for appointments.
Saving Reminders
Procedure for saving reminder entries.
Deleting a saved reminder
Removing saved reminder entries.
Using Timed Reminders
How timed reminders function.
Programming the Alarm Clock
Setting up the alarm clock for daily calls.
Activating/Deactivating and Setting the Alarm Clock
Enabling, disabling, and setting the alarm clock.
Setting the alarm clock
Configuring the alarm time.
Setting the wake-up melody
Selecting a melody for the alarm clock.
Deactivating a Wake-Up Call
How to cancel an active wake-up call.
Dialing with Call Charge Assignment
Dialing with Project Assignment
Assigning calls to specific projects with account codes.
Call Duration Display
Displaying call duration or charges.
Privacy/Security
Activating/Deactivating Do Not Disturb
Enabling or disabling the Do Not Disturb feature.
Activating/Deactivating Speaker Call Protect
Preventing others from initiating speaker calls.
Caller ID Suppression at the Called Party
Suppressing caller ID for outgoing calls.
Identifying Anonymous Callers (Call Tracing)
Tracing anonymous callers.
Locking the Telephone to Prevent Unauthorized Use
Preventing unauthorized use of the handset.
Unlocking the phone
Procedure to unlock the telephone.
Additional Features/Services
Using Another Telephone Like Your Own
Using your PIN to identify yourself at other phones.
Identifying Yourself at Another Phone
Identifying yourself at other phones.
Identifying Yourself via PIN and Dialing
Steps for identifying yourself using PIN and dialing.
Setting follow-me call forwarding after successful identification
Setting up follow-me call forwarding after successful identification.
Deactivating Identification at Another Phone
Disabling identification at another phone.
Relocating to Another Phone
Relocating handset functions to another phone.
Relocating to the "Guest Phone"
Logging onto a 'guest phone' to relocate your station.
Relocating Back to the "Home Phone"
Switching back to the original 'home phone'.
Logging Off Via the "Home Phone"
Logging off the 'guest phone' from the 'home phone'.
Programming the Handset
Handset Configuration
Configuring handset settings.
Setting the Display Color
Choosing from four different color settings for the display.
Adjust Contrast
Adjusting the display contrast to suit requirements.
Adjust brightness
Adjusting the display brightness to suit requirements.
Setting night mode
Dimming the display and switching off illumination.
Setting Display Language
Changing the menu and display key language.
WLAN access
Configuring and selecting WLAN access profiles.
Activating a profile
Enabling a WLAN access profile.
Viewing settings
Checking current WLAN settings.
EasyAnswer
Automatically answering calls by removing handset.
Vibration Alert
Setting handset to signal calls via vibration.
PIN
Setting and managing a personal identification number.
Advisory Tones
Activating/deactivating various notification tones.
Activating/deactivating key tones
Enabling/disabling tones for keystrokes.
Activating/deactivating confirmation tones
Enabling/disabling confirmation tones.
Activating/deactivating the battery low tone
Enabling/disabling battery low indicator tone.
Activating/deactivating the reception strength tone
Enabling/disabling reception strength alert tone.
Handset Name
Changing the name assigned to the handset.
Restoring the Factory Defaults
Resetting handset settings to factory default.
Status Display
Displaying various settings and information.
Handset settings
Viewing handset name, MAC, IP address, and HW release.
LDAP settings
Viewing LDAP IP address and port number.
Connection Wizard
Setting up WLAN connections.
Automatic Start
Automatic reconnection to WLAN when out of range.
Manual Start
Manually selecting a WLAN connection profile.
Configuration over the Web Interface
Configuring handset settings via a web browser.
Start Preparations
Steps to prepare for web interface configuration.
Home page
Navigating the web interface home page.
Login
Logging into the web interface.
Select profile
Selecting a preconfigured WLAN profile.
Handset PIN
Setting a PIN for unauthorized access via web.
Handset settings: Audio
Configuring advisory tones via web interface.
Handset settings: Display
Configuring display settings via web interface.
Call Settings
Activating/deactivating 'Easy Answer' via web interface.
Import/export: Ringer Settings
Importing and exporting ring tones.
Import/export: Directory
Importing and exporting directory entries.
Logout
Quitting the web interface configuration.
Reference Guide
Telephone Maintenance
Instructions for cleaning and maintaining the telephone.
Echo Effect
Explanation of echo effects during calls.
Troubleshooting
Solutions for common phone issues.
Responding to Error Messages on the Screen
Interpreting and responding to screen error messages.
Contacts in the Event of Problems
Contact information for resolving persistent problems.
Technical Data
General Data
Specifications like WLAN standard, frequency range, and dimensions.
Factory Defaults
Default settings and restoration instructions.
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