Kyocera ECOSYS MA4000x Operation Manual
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Kyocera ECOSYS MA4000x Operation Manual

Kyocera ECOSYS MA4000x Operation Manual

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Operation Guide
ECOSYS MA4000wfx ECOSYS MA4000x
2024.09
C1CCKDENUS000

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Summary of Contents for Kyocera ECOSYS MA4000x

  • Page 1 Operation Guide ECOSYS MA4000wfx ECOSYS MA4000x 2024.09 C1CCKDENUS000...

  • Page 2: Table Of Contents

    Contents 1     Please Read First..................1 Preface ............................2 Machine Features ........................3 Optimize your office workflow ..................3 Save energy and cost ....................... 5 Create attractive documents ................... 6 Strengthen security ......................7 Use functions more efficiently ..................9 Color and Image Quality Functions..................11 Basic Color Modes ......................
  • Page 3 Log in by ID card ......................64 Log in using a keyboard....................65 Logout ..........................66 Default Settings of the Machine ....................67 Setting Date and Time....................67 Network Setup......................... 69 Energy Saver function ....................81 Installing Software ........................86 Published Software (Windows)..................
  • Page 4 Printing from the Mobile Device....................190 Printing by AirPrint .......................190 Printing by Mopria ......................191 Printing with Wi-Fi Direct .....................192 Printing Data Saved in the Printer..................193 Specifying the Job Box from a Computer and Storing the Job ........193 Printing Documents from Private Print Box ..............195 Deleting the Documents Stored in the Private Print Box ........196 Printing Document from Stored Job Box ..............197 Deleting the Documents Stored in the Stored Job Box ..........199...
  • Page 5 Cloud Linkage Function ......................269 Set up files and folders in a cloud service..............269 Installing Kyocera Cloud Access..................270 Set Kyocera Cloud Access user account (authorization information)....271 Linkage with the Cloud Service ...................273 Scan and Print using the Cloud Service ..............274 6  ...
  • Page 6 File Separation.......................334 Scan Resolution......................335 Clarify Text (Noise Removal) ..................336 Subject/Body .........................337 FTP Encrypted TX ......................338 EmailEncryptedTX ......................339 DigitalSignature ......................340 Storing Size ........................342 Encrypted PDF .......................343 JPEG/TIFF Print.......................344 XPS FitTo Page .......................345 7     Status/Job Cancel.................346 Checking Job Status.........................347 Displaying Status Screens....................347 Details of the Status Screens ..................349 Checking Job History .......................355 Displaying Job History Screen ..................356...
  • Page 7 [Keyboard Type] ......................457 [Low Toner Alert]......................458 [MaintenanceAlert] .......................459 [Remote Printing]......................460 [Direct PRN (Web)] ......................461 [Show PowerOffMsg]....................462 [EnergySaver Set.]......................463 [Pause/Resume Set]......................464 [CloudConnectSet.] .......................465 [Copy] ............................466 [Printer].............................467 [Send] ............................470 [FAX] ............................473 [Document Box]........................474 [Application] ..........................475 [Edit Destination] ........................476 [Adjust/Maint.] .........................478 9     User Authentication and Accounting (User Login, Job Accounting) ..................481 Overview of User Login Administration................482 Managing the Job Account from PC ................482...
  • Page 8 Scanner Functions ......................787 Document Processor ....................788 Paper Feeder (300 250 sheet x 2)................789 Backing up your data ......................790 Backing up your data using KYOCERA Net Viewer ...........790 Backing up your date using USB Drive ..............791 Security Quick Setup Function List ..................792 TLS...........................792 Serverside Settings .......................793...
  • Page 9 IPv4 Settings (Wired Network) ..................795 IPv4 Settings (Wireless Network) ................796 IPv6 Settings (Wired Network) ..................797 IPv6 Settings (Wireless Network) ................798 Send Protocols: FTP Client (Transmission) ..............799 Other Protocols: HTTP (Client)..................800 Other Protocols: SOAP....................801 Other Protocols: LDAP....................802 Send Protocols: SMTP (E-mail TX)................803 Email: POP3 User Settings ...................804 Print protocols.......................805 Send Protocol ........................807...

  • Page 10: Please Read First

    Please Read First 1 Please Read First...

  • Page 11: Preface

    Please Read First > Preface Preface Thank you for purchasing this machine. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

  • Page 12: Machine Features

    Please Read First > Machine Features Machine Features The machine is equipped with many useful functions. ➡   Using Various Functions (page 276) Here are some examples. Optimize your office workflow Access to frequently used functions with just one touch (Program) You can preset frequently used functions.
  • Page 13 Please Read First > Machine Features Send one time with multiple sending options (Multi Sending) You can send a same document to the multiple destinations using a different method. You can specify multiple destinations of different send methods such as Email, SMB, and Fax. You can reduce your workflow by sending a job at once.

  • Page 14: Save Energy And Cost

    Please Read First > Machine Features Save energy and cost Save energy as needed (Energy Saver function) The machine is equipped with Energy Saver function that automatically switches the machine into Sleep Mode. You can set appropriate Energy Saver Recovery Level depending on the operation. In addition, the machine can automatically be switched into Sleep and recovered at a specified time for each day of the week.

  • Page 15: Create Attractive Documents

    Please Read First > Machine Features Create attractive documents Prevent image bleed-through (Prevent Bleed-through) Hides background colors and image bleed-through when scanning thin original. ➡   Prevent Bleed-t (page 302)

  • Page 16: Strengthen Security

    Please Read First > Machine Features Strengthen security Password-protect a PDF file (PDF Encryption Functions) Use the PDF format's password security options to restrict document viewing, printing and editing. ➡   PDF Encryption Functions (page 329) Prevent loss of finished documents (Private Print) Temporarily saving print jobs in the main unit document box and outputting them when in front of the device can prevent documents from being taken by others.
  • Page 17 Please Read First > Machine Features Prevent the execution of malware (Allowlisting) Prevent malware from running and prevent software tampering and maintain system reliability.

  • Page 18: Use Functions More Efficiently

    Please Read First > Machine Features Use functions more efficiently Make the machine quiet (Quiet Mode) You can make the machine quiet by reducing its running noise. You can switch ON/OFF with one touch. ➡   Use the quiet mode. (page 85) Expand functions as necessary(Application) The functionality of the machine can be expanded by installing applications.
  • Page 19 Please Read First > Machine Features Specify image file format (File Format) You can select the various file formats when sending/storing images. ➡   File Format (page 327) Detect originals with bent corners (Detection of originals with bent corners) When scanning a document from the document processor, scanning is automatically stopped when a document with a folded corner is detected.

  • Page 20: Color And Image Quality Functions

    Please Read First > Color and Image Quality Functions Color and Image Quality Functions The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired. Basic Color Modes The basic color modes are as follows. Auto Color Automatically recognizes whether a document being scanned is color or black &...

  • Page 21: Adjusting Image Quality And Color

    Please Read First > Color and Image Quality Functions Adjusting Image Quality and Color To adjust the image quality or color of an image, use the following functions. Adjust the color precisely I want to... Sample image (before) Sample image (after) Function Adjust the density.
  • Page 22 Please Read First > Color and Image Quality Functions ➡   File Format (page 327)

  • Page 23: Guides Provided With The Machine

    The following guides are provided with the machine. Refer to each guide as needed. The guides can be downloaded from the Download Center (https://kyocera.info/). To view the guides on a computer, Adobe Reader Version 8.0 or later needs to be installed.
  • Page 24 Maintenance Menu provides the explanation on how to configure the print, scan, and other settings Scan and print through the cloud Kyocera Cloud Access User Guide service This section explains how to install Kyocera Cloud Access and setting procedures for linking with the cloud service.

  • Page 25: About The Operation Guide (This Guide)

    Please Read First > About the Operation Guide (this Guide) About the Operation Guide (this Guide) Structure of the guide The Operation Guide contains the following chapters. Chapter Description Please Read First Provides precautions regarding use of the machine and trademark information.

  • Page 26: Conventions Used In This Guide

    Please Read First > About the Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader is used as an example in the explanations below. 1 Click an item in the Table of Contents to jump to the corresponding page. 2 Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.
  • Page 27 Please Read First > About the Operation Guide (this Guide) Conventions Used in Procedures for Operating the Machine In this Operation Guide, continuous operation is shown as below. Actual procedure 1 Select the [System Menu/Counter] key. 2 Press the [ ] key and select [Common Settings].
  • Page 28 Please Read First > About the Operation Guide (this Guide) Size of Paper Paper sizes such as A5 and Statement can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. Set the paper in vertical orientation  When loading in a cassette Setting Position (X=Width,...
  • Page 29 Please Read First > About the Operation Guide (this Guide)  When loading in the multipurpose tray Setting Position (X=Width, Icon on the touch panel Indicated size in this Guide Y=Length) A5, Statement Paper sizes that can be used vary depending on the function and paper feeder unit. For details, refer to the following.

  • Page 30: Notice

    Please Read First > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

  • Page 31: Environment

    Please Read First > Notice Environment The service environmental conditions are as follows: Temperature 10 to 32.5°C/50 to 90.5°F But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C). Humidity 10 to 80% But temperature should be 86 °F (30 °C) or less when humidity is 80%. Avoid the following locations when selecting a site for the machine.

  • Page 32: Precautions For Use

    Please Read First > Notice Precautions for Use Cautions when handling consumables CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

  • Page 33: Safety Of Laser Beam (Usa)

    Please Read First > Notice SAFETY OF LASER BEAM (USA) Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance.

  • Page 34: Safety Instructions Regarding The Disconnection Of Power

    Please Read First > Notice Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension.

  • Page 35: Compliance And Conformity

    Please Read First > Notice Compliance and Conformity We hereby declare that this product complies with Directive 2014/53/EU. The full text of the EU declaration of conformity is available at the following internet address: https://www.kyoceradocumentsolutions.eu/index/service/dlc.html Software Ver. Frequency band in which the radio Maximum radio-frequency power equipment operates: transmitted in the frequency and...

  • Page 36: Radiation Exposure Statement

    Please Read First > Notice Caution: The device for operation in the band 5150-5250 MHz is only for indoor use to reduce the potential for harmful interference to co-channel mobile satellite systems; Operations in the 5.25-5.35GHz band are restricted to indoor usage only. Radiation Exposure Statement: This equipment complies with Canada radiation exposure limits set forth for an uncontrolled environment.

  • Page 37: Other Precautions (For Users In California, The United States)

    Please Read First > Notice Other precautions (for users in California, the United States) Perchlorate Material - special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate.

  • Page 38: Warranty (The United States And Canada)

    Please Read First > Notice Warranty (the United States and Canada)

  • Page 39: Legal Restriction On Copying/Scanning

    Please Read First > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items.

  • Page 40: Wireless Connection

    Please Read First > Notice Wireless Connection For Mexico IFT #: RCPKYIB21-1139 La operación de este equipo está sujeta a las siguientes dos condiciones: 1 es posible que este equipo o dispositivo no cause interferencia perjudicial y 2 este equipo o dispositivo debe aceptar cualquier interferencia, incluyendo la que pueda causar su operación no deseada.

  • Page 41: Security Precautions When Using Wireless Lan (If Equipped)

    Please Read First > Notice Security Precautions when Using Wireless LAN (If equipped) Wireless LAN allows information to be exchanged between wireless access points instead of using a network cable, which offers the advantage that a WLAN connection can be established freely within an area in which radio waves can be transmitted.

  • Page 42: Limited Use Of This Product

    Please Read First > Notice Limited Use of This Product • Radio waves transmitted from this product may affect medical equipment. When using this product in a medical institution or in the vicinity of medical instruments, either use this product according to the instructions and precautions provided by the administrator of the institution or those provided on the medical instruments.

  • Page 43: Legal And Safety Information

    Unauthorized reproduction (copying) of all or part of this document is prohibited, with the exception of copyright law exceptions. Regarding Trade Names • PRESCRIBE and ECOSYS are registered trademarks of Kyocera Corporation. • KPDL is a trademark of Kyocera Corporation. • Active Directory, Azure, Excel, Microsoft, Microsoft 365, Microsoft Edge, PowerPoint, Windows and Windows Server are registered trademarks or trademarks of Microsoft Corporation in the U.S.A.

  • Page 44: Monotype Imaging License Agreement

    Please Read First > Notice Monotype Imaging License Agreement 1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. 2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging.

  • Page 45: Openssl License

    Please Read First > Notice OpenSSL License For the Open Source Software license, go into the following URL and select Country > Product Name > OS > Language and then, refer to the “OSS_Notice” from the manual tab in the Download. https://kyocera.info/...

  • Page 46: Energy Saving Control Function

    Please Read First > Notice Energy Saving Control Function To reduce power consumption when idle, the device comes equipped with a power management function that automatically shifts to "Sleep" to minimize power consumption after a certain period of time has passed since the device was last used.

  • Page 47: Automatic 2-Sided Print Function

    Please Read First > Notice Automatic 2-Sided Print Function This device includes 2-sided printing as a standard function. For example, by printing two 1-sided originals onto a single sheet of paper as a 2-sided print, it is possible to lower the amount of paper used. ➡  ...

  • Page 48: Resource Saving - Paper

    Please Read First > Notice Resource Saving - Paper For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper certified under environmental stewardship initiatives or carrying recognized ecolabels, which meet EN 12281:2002* or an equivalent quality standard, be used.

  • Page 49: Environmental Benefits Of "Power Management

    Please Read First > Notice Environmental benefits of "Power Management" To reduce power consumption when idle, this machine is equipped with a power management function that automatically activates energy-saving mode when the machine is idle for a certain period of time. Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a significant reduction in energy consumption is possible.

  • Page 50: Energy Star Program

    Please Read First > Notice ENERGY STAR Program ® We participate in the ENERGY STAR Program. We provide the products that comply with ENERGY STAR standards to the market. ENERGY STAR is an energy efficiency program with the goal of developing and promoting the use of products with high energy efficiency in order to help prevent global warming.

  • Page 51: Precautions For Security When Using Wireless Lan

    Please Read First > Notice Precautions for security when using wireless LAN Wireless LAN has the advantage that it allows free LAN connections within the range of radio waves because it uses radio waves to exchange information between a PC and a wireless access point, not using a network cable. On the other hand, radio waves can reach any location though obstacles (such as walls) within a certain range, so if you do not perform security setting, the following problems may occur.

  • Page 52: Installing And Setting Up The Machine

    Installing and Setting up the Machine 2 Installing and Setting up the Machine...

  • Page 53: Part Names (Machine Exterior)

    Installing and Setting up the Machine > Part Names (Machine Exterior) Part Names (Machine Exterior) 1 Document processor 2 Inner tray 3 Eject stopper 4 Cassette 1 5 Main switch 6 Front cover open button 7 Original eject table 8 Original stopper 9 Original tray 10 Original width guide 11 Slit glass...
  • Page 54 Installing and Setting up the Machine > Part Names (Machine Exterior) 14 Original size indicator plate 15 Rear cover 16 Anti-theft slot...

  • Page 55: Part Names (Connectors/Interior)

    Installing and Setting up the Machine > Part Names (Connectors/Interior) Part Names (Connectors/Interior)
  • Page 56 Installing and Setting up the Machine > Part Names (Connectors/Interior) 1 TEL connector 2 LINE connector 3 USB interface connector 4 Network interface connector 5 Conveying cover 6 Paper length guide 7 Paper width guide 8 USB Memory slot 9 MP Tray 10 MP support tray 11 Paper guide 12 Fuser cover...

  • Page 57: Part Names (With Optional Equipments Attached)

    Installing and Setting up the Machine > Part Names (With Optional Equipments Attached) Part Names (With Optional Equipments Attached) 1 Cassette 2 2 Cassette 3...

  • Page 58: How To Hold The Device

    Installing and Setting up the Machine > How to hold the device How to hold the device When carrying the device, be careful where you hold it. IMPORTANT To carry the machine, hold the scanner unit as shown in the illustration. Do not hold the control panel of the main unit as this may cause damage.

  • Page 59: Connecting The Machine And Other Devices

    Installing and Setting up the Machine > Connecting the Machine and Other Devices Connecting the Machine and Other Devices Prepare the cables necessary to suit the environment and purpose of the machine use. When Connecting the Machine to the PC via USB When Connecting the Machine to the PC or Tablet by network cable, Wi-Fi, or Wi-Fi direct NOTE...
  • Page 60 Installing and Setting up the Machine > Connecting the Machine and Other Devices  When a USB cable is used to connect the machine Function Necessary Cable Printer/Scanner (TWAIN/WIA) USB 2.0 compatible cable (Hi-Speed USB compliant, max. 5.0 m, shielded) *1 The fax function can be used on products equipped with fax capability. For more information on Network FAX, refer to the following: ➡  FAX Operation Guide IMPORTANT...

  • Page 61: Connecting Cables

    Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting LAN Cable IMPORTANT If the power is on, turn the power switch off. ➡   Power off (page 56)   Connect the cable to the machine. Connect the LAN cable to the network interface connector. Connect the other end of the cable to the hub.

  • Page 62: Connecting Usb Cable

    Installing and Setting up the Machine > Connecting Cables Connecting USB Cable IMPORTANT If the power is on, turn the power switch off. Power off   Connect the cable to the machine. Connect the USB cable to the USB interface connector. Connect the other end of the cable to the PC.

  • Page 63: Connecting The Power Cable

    Installing and Setting up the Machine > Connecting Cables Connecting the Power Cable Connect the cable to the machine. Connect one end of the supplied power cable to the machine and the other end to a power outlet. IMPORTANT Only use the power cable that comes with the machine.  ...

  • Page 64: Power On/Off

    Installing and Setting up the Machine > Power On/Off Power On/Off Power on Turn the power switch on. IMPORTANT Wait more than 5 seconds, and then turn on the power switch.  ...

  • Page 65: Power Off

    Installing and Setting up the Machine > Power On/Off Power off Turn the power switch off. The confirmation message for power supply off is displayed. It takes approximately 3 minutes for power off. CAUTION If this machine will be left unused for an extended period (e.g. overnight), turn it off at the power switch.

  • Page 66: Using The Operation Panel

    Installing and Setting up the Machine > Using the Operation Panel Using the Operation Panel Operation Panel Keys 1 [Status/Job Cancel] key Displays the Status/Job Cancel screen. 2 [Document Box/USB] key Displays the Document Box/USB screen. 3 [System Menu/Counter] key Display the System Menu/Counter screen.
  • Page 67 Installing and Setting up the Machine > Using the Operation Panel 4 [FAX] key Displays the Fax screen. • (Fax model) only 5 [Send] key The Send Base screen is displayed. You can set the machine up so that the address book screen is displayed. 6 One touch keys Calls destinations that have been registered on the One Touch Keys.
  • Page 68 Installing and Setting up the Machine > Using the Operation Panel 22 [Arrow] key Increase/decrease the numerical value at the LCD panel, or select the menu. Also used to move the cursor during character input. 23 [OK] key Confirm the function or the menu inputted, or the numerical value. 24 Numeric keys Input the number or the symbol.

  • Page 69: Using The Operation Panel

    Installing and Setting up the Machine > Using the Operation Panel Using the Operation Panel Here, using the setting menu as an example, operation of the operation panel will be explained. Selecting the [System Menu/Counter] key will display the setting menu. Displays the direction of arrow keys that are useable on the displayed screen.
  • Page 70 Installing and Setting up the Machine > Using the Operation Panel When [Exit] is displayed, selecting [Exit] will return to the normal screen from the Setting Menu screen.

  • Page 71: Help Screen

    Installing and Setting up the Machine > Using the Operation Panel Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. When [Help] is displayed, select [Help] to display the Help screen. The Help screen shows the machine operation..

  • Page 72: Login/Logout

    Installing and Setting up the Machine > Login/Logout Login/Logout Login Enter the login user name. If the login screen is displayed during operations, select a [Login User Name] and press the [OK] key. NOTE If the user authentication method is set to [Netwk Authentic.], [Menu] is displayed. Selecting [Menu] and then [Login Type] allows either [Local Authentic.] or [Netwk Authentic.] to be selected as the authentication destination.

  • Page 73: Log In By Id Card

    Installing and Setting up the Machine > Login/Logout Log in by ID card When IC card authentication is enabled and user management is set, "Use ID card to login." appears when the machine is used. Hold the Login card over the IC card reader to log in. IMPORTANT •...

  • Page 74: Log In Using A Keyboard

    Installing and Setting up the Machine > Login/Logout Log in using a keyboard If IC card authentication is enabled, you can log in without using an IC card by entering your login username and password. NOTE You can allow or prevent logins. Refer to the following for the setting method. ➡  ...

  • Page 75: Logout

    Installing and Setting up the Machine > Login/Logout Logout Select the [Authentication/Logout] key. You will return to the login user name/login password entry screen. NOTE Users are automatically logged out in the following circumstances: • When the machine enters the sleep state. •...

  • Page 76: Default Settings Of The Machine

    Installing and Setting up the Machine > Default Settings of the Machine Default Settings of the Machine The default settings of the machine can be changed in [System Menu/Counter]. Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed. NOTE For items that can be set with [System Menu/Counter], refer to the following: ➡  ...
  • Page 77 Installing and Setting up the Machine > Default Settings of the Machine Select and set [Date/Time] > [Date Format] > [Time Zone] in this order. [Date/Time] Set the date and time for the location where you use the machine. Setting values: Year (2000-2035), Month (1-12), Day (1-31), Hour (0-23), Minute (0-59), Second (0-59) [Date Format] Select the display format of year, month, and date.

  • Page 78: Network Setup

    Installing and Setting up the Machine > Default Settings of the Machine Network Setup Configuring the Wired Network The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Mac, UNIX and other platforms.
  • Page 79 Installing and Setting up the Machine > Default Settings of the Machine Configure the settings • When using DHCP server • [DHCP]: Configure the settings • When setting the static IP address • [DHCP]: Off • [Auto-IP]: Off • [IP Address]: Enter the address. •...

  • Page 80: Configuring The Wireless Network

    Using the Wi-Fi Setup Tool This is a tool that can be downloaded from Download Center (https:// kyocera.info/). You can configure the connection according to the instructions provided by the wizard. ➡   Wired Connection with LAN Cable Using Wi-Fi Setup Tool (page 71) ➡  Command Center RX User Guide...
  • Page 81 Launch the Wi-Fi Setup Tool. Launch your Web browser. Enter "https://kyocera.info/" into the browser’s address bar or location bar. Enter and search the product name, and select this product from the candidate list. Change the selected operating system and its language setting as needed.
  • Page 82 Installing and Setting up the Machine > Default Settings of the Machine Utility tab > of Wi-Fi Setup Tool. The Wi-Fi Setup Tool will be downloaded. Double-click the downloaded installer to launch. NOTE • Installation on Windows must be done by a user logged on with administrator privileges. •...
  • Page 83 Installing and Setting up the Machine > Default Settings of the Machine Change the settings of access point as necessary > [Next] The network is configured.
  • Page 84 Installing and Setting up the Machine > Default Settings of the Machine Wireless LAN Connection by Wi-Fi Direct Using Wi-Fi Setup Tool To send the Wi-Fi settings configured in the Wi-Fi Setup Tool to the machine, connect the computer or mobile device with the machine locally.
  • Page 85 Launch the Wi-Fi Setup Tool. Launch your Web browser. Enter "https://kyocera.info/" into the browser’s address bar or location bar. Enter and search the product name, and select this product from the candidate list. Change the selected operating system and its language setting as needed.
  • Page 86 Installing and Setting up the Machine > Default Settings of the Machine Click of Wi-Fi Setup Tool. The Wi-Fi Setup Tool will be downloaded. Double-click the downloaded installer to launch. NOTE • Installation on Windows must be done by a user logged on with administrator privileges. •...

  • Page 87: Setting Wi-Fi Direct

    Installing and Setting up the Machine > Default Settings of the Machine Setting Wi-Fi Direct After configuring the connection settings, you will be able to print in the Wi-Fi Direct environment. The configuration methods are as follows: • Configuring the connection from the operation panel on this machine •...
  • Page 88 Installing and Setting up the Machine > Default Settings of the Machine Connecting to Computers or Mobile Devices Unsupported Wi-Fi Direct Here, we'll explain the procedures for connecting to iOS mobile devices. Display the screen [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key > [ ] keys >...
  • Page 89 Installing and Setting up the Machine > Default Settings of the Machine Configuring the connection by using push button When your computer or mobile device does not support Wi-Fi Direct but supports WPS, you can configure the network using push button. Display the screen [System Menu/Counter] key >...

  • Page 90: Energy Saver Function

    Installing and Setting up the Machine > Default Settings of the Machine Energy Saver function If a certain period of time elapses after the machine is last used, the machine automatically enters Sleep to minimize power consumption. Sleep To enter Sleep, select the key, message display and all indicators on the operation panel will go out to save a maximum amount of power except the Energy Saver indicator.

  • Page 91: Auto Sleep

    Installing and Setting up the Machine > Default Settings of the Machine Auto Sleep Function that automatically switches the machine into Sleep if left idle for a preset time. The amount of time before entering Sleep is 1 minute (default setting). When using this machine, select the [Energy Saver] key.
  • Page 92 Installing and Setting up the Machine > Default Settings of the Machine Sleep Level (Energy Saver mode and Quick Recovery mode) Sleep can be switched to two modes: Energy Saver mode and Quick Recovery mode. The default setting is Energy Saver mode. Energy saver mode allows for the per function setting of whether to operate sleep mode in a state that uses even less energy that Return Priority mode.

  • Page 93: Energy Saver Recovery Level

    Installing and Setting up the Machine > Default Settings of the Machine Energy Saver Recovery Level This machine can reduce power consumption when recovering from Energy Saver Mode. For Energy Saver Recovery Level, [Full Recovery], [Normal Recovery], or [Power Saving] can be selected. The factory default is [Normal Recovery].
  • Page 94 Installing and Setting up the Machine > Default Settings of the Machine Use the quiet mode. The operating sound of the machine can be suppressed. Set Quiet Mode if you are concerned about the operating sound. If [Quiet Mode] is selected, the [Quiet Mode] key will light and quiet mode will be set. NOTE In Quiet Mode, the processing speed will be slower than normal.

  • Page 95: Installing Software

    Installing and Setting up the Machine > Installing Software Installing Software To use printer function, TWAIN/WIA connection, or network fax function, download and install the required software from Download Center (https://kyocera.info/). Published Software (Windows) Software Description Recommended software KX DRIVER This driver enables files on a computer to be printed by the machine.
  • Page 96 Kyocera Cloud Access Software that enables the use of cloud services from — this product. Kyocera Cloud Access Client Software that enables the use of cloud services from this product. Follow the guidance on the screen to — install the software.

  • Page 97: Published Software (Mac)

    Installing and Setting up the Machine > Installing Software Published Software (Mac) Software Description Recommended software Mac Driver This driver enables files on Mac to be printed by the machine. Multiple page description languages (PCL KPDL and PDF) are supported by a single driver. This —...

  • Page 98: Installing Software In Windows

    Download a software from the website. Launch your Web browser. Enter "https://kyocera.info/" to the browser's address bar or location bar. Enter and search the product name, and select this product from the candidate list. Change the selected operating system and its language setting as needed.
  • Page 99 Installing and Setting up the Machine > Installing Software Driver tab or Utility tab > of the software you want to download. An installer of the selected software will be downloaded. Double-click the downloaded installer to launch. Follow the guidance on the screen to install the software. NOTE •...
  • Page 100 Download a software from the website. Launch your Web browser. Enter "https://kyocera.info/" to the browser's address bar or location bar. Enter and search the product name, and select this product from the candidate list. Change the selected operating system and its language setting as needed.
  • Page 101 Installing and Setting up the Machine > Installing Software Utility tab > of "Web Installer". A web installer will be downloaded. Double-click the downloaded installer to launch. NOTE • Installation on Windows must be done by a user logged on with administrator privileges. •...

  • Page 102: Click [Install]

    Installing and Setting up the Machine > Installing Software Click [Install]. Select a model > [Next] NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable. •...

  • Page 103: Install An Application

    Installing and Setting up the Machine > Installing Software Install an application. Select software you want to install. NOTE Software recommended to install have in their checkboxes by default. Change the settings as required.   Click [Install]. NOTE If the Windows security window appears, click [Install this Driver Software].  ...

  • Page 104: Finish The Installation

    Installing and Setting up the Machine > Installing Software Finish the installation. Click [Next] > [Complete] to finish the installation wizard. If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure. If you are installing the TWAIN driver, continue by configuring the following: ➡  ...

  • Page 105: Uninstalling Windows Software

    Installing and Setting up the Machine > Installing Software Uninstalling Windows Software Use a web installer to uninstall software. The web installer can be downloaded from the Download Center (https://kyocera.info). NOTE For details on how to download the web installer, refer to the following: ➡  ...

  • Page 106: Uninstall The Software

    Installing and Setting up the Machine > Installing Software Uninstall the software. Select software you want to uninstall. Click [Uninstall]. Finish uninstalling. Click [Complete]. Restart the system for the uninstall to take effect.

  • Page 107: Installing Software On A Mac Os Computer

    • When printing via AirPrint, you do not have to install the software.   Download a software from the website. Launch your Web browser. Enter "https://kyocera.info/" into the address bar. Enter and search the product name, and select this product from the candidate list.
  • Page 108 Installing and Setting up the Machine > Installing Software Change the selected operating system and its language setting as needed. Driver tab > "Mac Printer Driver (x.x and later)" An installer of the selected software will be downloaded. Install an application. Double-click the downloaded installer to launch.
  • Page 109 Installing and Setting up the Machine > Installing Software Install the printer driver as directed by the instructions in the installation software. This completes the printer driver installation. If a USB connection is used, the machine is automatically recognized and connected. If an IP connection is used, the settings below are required.

  • Page 110: Configure The Settings

    Installing and Setting up the Machine > Installing Software Configure the settings Open System Preferences and add the printer. Select [Default], click the item that appears in "Name", and then select the driver. The selected machine is added.
  • Page 111 Installing and Setting up the Machine > Installing Software NOTE When using an IP address, select the [IP] and then enter the host name or IP address. "Name" is automatically filled in with the number entered in "Address". Change the settings as required.  ...

  • Page 112: Configure Twain Driver

    Installing and Setting up the Machine > Installing Software Configure TWAIN Driver. Register this machine to the TWAIN Driver. Instructions are based on interface elements as they appear in Windows 10. Display the screen Click the search box in the taskbar, and enter "TWAIN Driver Setting". Select [TWAIN Driver Setting] in the search list.
  • Page 113 Installing and Setting up the Machine > Installing Software Click [OK]. NOTE When the machine's IP address or host name is unknown, contact Administrator.   Finish registering. NOTE Click [Delete] to delete the added machine. Click [Edit] to change names.  ...

  • Page 114: Configure Wia Driver

    Installing and Setting up the Machine > Installing Software Configure WIA Driver. Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 10. Display the screen Click [Search] in taskbar, and enter "View scanners and cameras" in the search box. Select [View scanners and cameras] in the search list then the Scanners and Cameras screen appears.
  • Page 115 Installing and Setting up the Machine > Installing Software Configure WIA Driver. Click the [Settings] tab. Enter the machine's IP addresses or host name. When using SSL, select the checkbox beside SSL. Set units of measurement. Click [OK].

  • Page 116: Check The Counter

    Installing and Setting up the Machine > Check the counter Check the counter Check the number of sheets printed and scanned. Display the screen [System Menu/Counter] key > [ ] keys > [Counter] > [OK] key Check the counter Select the item you wish to check, and select the [OK] key.

  • Page 117: Additional Preparations For The Administrator

    Installing and Setting up the Machine > Additional Preparations for the Administrator Additional Preparations for the Administrator Administrator Privileges Overview This machine is shipped with two default users registered one with Machine Administrator privileges, and another with Administrator privileges. The user with Machine Administrator privileges and the user with Administrator privileges can configure important settings for the machine.

  • Page 118: Log In As Machine Administrator Or Administrator

    Installing and Setting up the Machine > Additional Preparations for the Administrator Log in as Machine Administrator or Administrator NOTE The user with Machine Administrator privileges or the user with Administrator privileges must log in to configure important settings for the product, such as network settings and security settings. The factory default login user name and login password are set as shown below.

  • Page 119: Strengthening The Security

    Installing and Setting up the Machine > Additional Preparations for the Administrator Strengthening the Security This machine is shipped with two default users registered one with Machine Administrator rights, and another with Administrator rights. Logging in as this user will allow you to configure all settings; therefore, please change the login user name and password.
  • Page 120 Installing and Setting up the Machine > Additional Preparations for the Administrator Completely delete the data on the machine before disposing of the machine • DataSanitization ➡   [Data Security] (page 407) Protect the transmission from interception and wiretapping • IPP over TLS ➡  ...

  • Page 121: What Is Command Center Rx

    Installing and Setting up the Machine > What is Command Center RX What is Command Center RX If the machine is connected to the network, you can configure various settings using Command Center RX. This section explains how to access Command Center RX, and how to change security settings and the host name. ➡  Command Center RX User Guide NOTE To fully access the features of the Command Center RX pages, you must enter the user name and password...

  • Page 122: Accessing Command Center Rx

    Installing and Setting up the Machine > What is Command Center RX Accessing Command Center RX Display the screen Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. Example: https://10.180.81.1 (in the case of /IP address) https://MFP001 (if the host name is MFP001) The web page displays basic information about the machine and Command Center RX as well as their...

  • Page 123: Changing Security Settings

    Installing and Setting up the Machine > What is Command Center RX Changing Security Settings Display the screen Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [System Menu/Counter] key >...

  • Page 124: Changing Device Information

    Installing and Setting up the Machine > What is Command Center RX Changing Device Information Display the screen Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [System Menu/Counter] key >...

  • Page 125: Smtp And E-Mail Settings

    Installing and Setting up the Machine > What is Command Center RX SMTP and E-mail Settings By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and to send E-mail notices when jobs have been completed. To use this function, this machine must be connected to a mail server using the SMTP protocol.
  • Page 126 Installing and Setting up the Machine > What is Command Center RX Display the screen Display the SMTP Protocol screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [System Menu/Counter] key >...
  • Page 127 Installing and Setting up the Machine > What is Command Center RX Configure the settings Set "SMTP (E-mail TX)" to [On] in the "Send Protocols". Display the screen Display the E-mail Settings screen. From the [Function Settings] menu, click [E-mail]. Configure the settings Enter "SMTP"...
  • Page 128 Installing and Setting up the Machine > What is Command Center RX [Authentication Protocol] To use SMTP authentication, enter the user information for authentication. [Connection Test] Tests to confirm the proper operation under the settings without sending an email. [Domain Restrictions] To restrict the domains, click the [Domain List] and enter the domain names of addresses to be allowed or rejected.

  • Page 129: Registering Destinations

    Installing and Setting up the Machine > What is Command Center RX Registering Destinations Display the screen Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Click in the following order to check the machine's IP address and the host name. [System Menu/Counter] key >...

  • Page 130: Transferring Data From Our Other Products

    This section explains how to transfer data between our products. Migrating the Address Book The Address Book registered on the machine can be backed up or migrated using the KYOCERA Net Viewer downloaded from Download Center (https://kyocera.info/). For details on KYOCERA Net Viewer operation, refer to the following: ➡  KYOCERA Net Viewer User Guide...

  • Page 131: Create A Backup

    Installing and Setting up the Machine > Transferring Data from Our Other Products Create a backup. Right-click on the name of the model from which you want to back up the Address Book, and select [Advanced] > [Set mutiple devices]. Select [Custom mode] and click [Next].
  • Page 132 Installing and Setting up the Machine > Transferring Data from Our Other Products Select destination device group and click [Next]. Select [Device Address Book] and click [Next].
  • Page 133 Installing and Setting up the Machine > Transferring Data from Our Other Products Select [Cleate from device], uncheck [Overwrite settings on target device], and click [Next]. Select the model you want to back up, and click [Next]. NOTE If the "Addminisrator login" screen appears, enter the administrator's login user name and password, and then click [OK].
  • Page 134 Installing and Setting up the Machine > Transferring Data from Our Other Products Click [Save to fine]. Specify the location to save the file, enter the file name, and then click [Save]. Be sure to select "XML file" for "File format". After saving the file, always click [Cancel] to close the screen.

  • Page 135: Writing Address Book Data To The Machine

    Installing and Setting up the Machine > Transferring Data from Our Other Products Writing Address Book Data to the Machine Start up KYOCERA Net Viewer. Load the Address Book data. Right-click on the name of the model from which you want to forward the Address Book, and select [Advanced] >...
  • Page 136 Installing and Setting up the Machine > Transferring Data from Our Other Products Select a destination device group and click [Next]. Select [Device Address Book] and click [Next].
  • Page 137 Installing and Setting up the Machine > Transferring Data from Our Other Products Select [Create from file], uncheck [Overwrite settings on target device], and click [Next]. Selecting the [Overwrite settings on target device] checkbox will overwrite the machine's Address Book from entry No.1.

  • Page 138: Preparation Before Use

    Preparation before Use 3 Preparation before Use...

  • Page 139: Load Paper

    Preparation before Use > Load paper Load paper Loading Paper Load paper in the cassettes and multipurpose tray. For the paper load methods for each cassette, refer to the page below. 1 Cassette 1 ➡   Loading in the Cassettes (page 133) 2 Cassette 2 ➡  ...

  • Page 140: Precaution For Loading Paper

    Preparation before Use > Load paper Precaution for Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Fan the paper, then tap it on a level surface. In addition, note the following points. •...

  • Page 141: Paper Specifications Available In The Cassettes

    Preparation before Use > Load paper Paper Specifications available in the Cassettes The cassettes can hold plain paper, recycled paper or color paper. The number of sheets that can be loaded in each cassette is shown below. Cassette Capacity Cassette 1 to 3 250 sheets (Plain paper: 80 g/m For details of the supported paper sizes, refer to the following: ➡  ...

  • Page 142: Loading In The Cassettes

    Preparation before Use > Load paper Loading in the Cassettes Pull the cassette completely out of the machine. NOTE If the baseplate is rising, push the baseplate until it locks.  ...
  • Page 143 Preparation before Use > Load paper Adjust the cassette size. Adjust the paper length guide to the paper size required. Press the paper length adjusting tab and slide the guides to the paper size required. Paper sizes are marked on the cassette. IMPORTANT When using Folio, Oficio II, or Legal  ...
  • Page 144 Preparation before Use > Load paper Load paper Fan the paper, then tap it on a level surface to avoid paper jams or skewed printing. Load the paper in the cassette. IMPORTANT • Load the paper with the print side facing down. •...
  • Page 145 Preparation before Use > Load paper Gently push the cassette back in. IMPORTANT Push all cassettes all the way in. If they are not pushed all the way in, they may cause a jam.   NOTE There is a paper gauge on the right side of the front of the cassette. The display changes up and down to match the remaining amount of paper.

  • Page 146: Paper Specifications Available In The Multipurpose Tray

    Preparation before Use > Load paper Paper Specifications available in the Multipurpose Tray Up to 100 sheets of Plain paper (80 g/m ) can be added to the multipurpose tray. For details of the supported paper sizes, refer to the following: ➡  ...

  • Page 147: Loading Paper In The Multipurpose Tray

    Preparation before Use > Load paper Loading Paper in the Multipurpose Tray Open the multipurpose tray. Adjust the multipurpose tray size. Paper sizes are marked on the multipurpose tray. Load paper Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray.
  • Page 148 Preparation before Use > Load paper the multipurpose tray and you want to add more, first remove the left-over paper from the tray and include it with the new paper before loading the paper back into the tray. • If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams.

  • Page 149: Specifying Paper Size And Media Type

    Preparation before Use > Load paper Specifying Paper Size and Media Type The default paper size setting for cassette 1, for the multipurpose tray and for the optional paper feeder (cassettes 2 to 3) is "A4", and the default media type setting is "Plain”. To change the type of paper to be used in cassettes, specify the paper size and media type.
  • Page 150 Preparation before Use > Load paper Multipurpose Tray Paper Size and Media Type Set the size of paper and media type used in the multipurpose tray. Item Description [Paper Size] Select the paper size. Value: [A4], [A5-R], [A5], [A6], [B5], [B6], [Folio], [216 x 340 mm], [Letter], [Legal], [Statement], [Executive], [OfficioII], [16K], [ISO B5], [Envemope #10], [Envemope #9], [Envemope #6], [Envemope Monarch], [Envemope DL], [Envemope C5], [Cardstock], [Ofuku], [Youkei 4], [Youkei 2], [Custom]...

  • Page 151: Paper Stopper

    Preparation before Use > Paper Stopper Paper Stopper When using paper A4/Letter or larger, open the paper stopper shown in the figure.

  • Page 152: Preparation For Sending A Document To A Shared Folder In A Pc

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Preparation for Sending a Document to a Shared Folder in a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer.

  • Page 153: Make A Note Of The User Name And Domain Name

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Make a note of the user name and domain name Check the domain name and user name for logging onto Windows. Display the screen Select the Windows [Start] button [Windows System] [Command Prompt], in that order.

  • Page 154: Create A Shared Folder And Make A Note Of The Shared Folder Name

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Create a shared folder and make a note of the shared folder name Create a shared folder to receive the document in the destination computer. NOTE If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group.
  • Page 155 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Configure permission settings. Right-click the "scannerdata" folder, click [Properties] [Sharing] tab, [Advanced Sharing], in that order. Select the [Share this folder] checkbox, and then click the [Permissions] button. Make a note of the Share name.
  • Page 156 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Click the [Add] button. Specify the location. 1 If the computer name that you made a note is the same as the domain name: If the computer name is not shown in "From this location", click the [Location] button, select the computer name, and click the [OK] button.
  • Page 157 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Set the access permission for the user selected. 1 Select the user you entered. 2 Select "Change" checkbox of "Read" and [Change]. 3 Click the [OK] button. NOTE "Everyone"...
  • Page 158 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Check the details set in the [Security] tab. 1 Select the [Security] tab. 2 Select the user you entered. If the user does not appear on "Group or user names", click [Edit] button to add user in a similar way of "configuration of permission settings".

  • Page 159: Configuring Windows Firewall

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Configuring Windows Firewall Permit sharing of files and printers and set the port used for SMB transmission. NOTE Log on to Windows with administrator privileges.  ...
  • Page 160 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Add a port. Please select the Windows [Start] button [Windows System Tools] [Control Panel] [System and Scurity] [Check Firewall Status], in that order. Click [Advanced settings]. Click [Inbound Rules].
  • Page 161 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select [Port] from the rule. Select [TCP] as the port to apply the rule to. Then select [Specific local ports] and enter "445" then click [Next].
  • Page 162 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select [Allow the connection] and click [Next]. Make sure all checkboxes are selected and click the [Next] button.
  • Page 163 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Enter "Scan to SMB" in [Name] and click [Finish].

  • Page 164: Scan To Folder Setup Tool For Smb

    Download a software from the website. Launch your Web browser. Enter "https://kyocera.info/" to the browser's address bar or location bar. Enter and search the product name, and select this product from the candidate list. Follow the guidance on the screen to download the Scan to Folder Setup Tool.
  • Page 165 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Change the selected operating system and its language setting as needed. "Utility" > in "Scan to Folder Setup Tool for SMB" The Scan to Folder Setup Tool for SMB will be downloaded. Double-click the downloaded installer to launch.

  • Page 166: Configure The Settings

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Configure the settings Select the device to use and click [Next]. NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network cable and that it is turned on and click [Refresh].
  • Page 167 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Click [Add]. NOTE • Clicking on [Edit] after selecting the registered address allows you to change the content of the registration. • Unchecking the [Show fax-capable addresses] check-box will hide the address containing the fax.  ...
  • Page 168 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Enter the information requested to register the address. 1 Enter the name for display in the address book. 2 Display the folder name and path to the shared folder. 3 Shared folders can be selected from a PC on the network.
  • Page 169 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select a One Touch Key with no registered destination, and click [Submit]. Click [Close]. Click [Finish] to exit the Scan to Folder Setup Tool for SMB.

  • Page 170: Registering Destinations In The Address Book

    Preparation before Use > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (Only on products with the fax function installed).
  • Page 171 Preparation before Use > Registering Destinations in the Address Book Add the name. ] keys > [Contact Name] > [Edit] Enter the destination name for display in the address book and select the [OK] key. NOTE For details on entering characters, refer to the following: ➡  ...
  • Page 172 Preparation before Use > Registering Destinations in the Address Book Registering an Address (Folder (SMB) Address) The registering method of an folder (SMB) address to Address Book is as follows. Display the screen [System Menu/Counter] key > [ ] keys > [Edit Destination] > [OK] key > [ ] keys >...
  • Page 173 Preparation before Use > Registering Destinations in the Address Book "Login Password" "Login Password" is the Windows logon password (Case sensitive) NOTE • For details on entering characters, refer to the following: ➡   Character Entry (page 761)   Select [Yes] in the connection confirmation screen. The connection will be verified.
  • Page 174 Preparation before Use > Registering Destinations in the Address Book Registering an Address (Folder (FTP) Address) The registering method of an folder (FTP) address to Address Book is as follows. Display the screen [System Menu/Counter] key > [ ] keys > [Edit Destination] > [OK] key > [ ] keys >...
  • Page 175 Preparation before Use > Registering Destinations in the Address Book NOTE For details on entering characters, refer to the following: ➡   Character Entry (page 761)   Select [Yes] in the connection confirmation screen. The connection will be verified. If you select [No], no confirmation will be made. "Connected. " appears when connection to the destination is correctly established.
  • Page 176 Preparation before Use > Registering Destinations in the Address Book Add the group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 5050 groups can be added in the Address Book. NOTE To add a group, you need individually added destinations.
  • Page 177 Preparation before Use > Registering Destinations in the Address Book Set an address number ] keys > [Address Number] > [Edit] Enter an address number. The number can be set between 1 and 350. Use the numeric keypad or select the [ ] or [ ] key and enter a number.
  • Page 178 Preparation before Use > Registering Destinations in the Address Book Editing Contact Address in Address Book Edit the destinations (contacts) you added to the Address Book. Display the screen [System Menu/Counter] key > [ ] keys > [Edit Destination] > [OK] key > [ ] keys >...
  • Page 179 Preparation before Use > Registering Destinations in the Address Book Editing Group Address in Address Book Edit the destinations (group address) you added to the Address Book. Display the screen [System Menu/Counter] key > [ ] keys > [Edit Destination] > [OK] key > [ ] keys >...

  • Page 180: Deleting Address Book Entries

    Preparation before Use > Registering Destinations in the Address Book Deleting Address Book Entries Delete the destinations (contacts) you added to the Address Book. Display the screen [System Menu/Counter] key > [ ] keys > [Edit Destination] > [OK] key > [ ] keys >...

  • Page 181: Add One Touch Keys

    Preparation before Use > Registering Destinations in the Address Book Add One Touch Keys. Assign a new destination (contact or group) to an one touch key. NOTE • When the Shift Lock light is off, the one-touch keys are numbered 1 to 11. If the shift lock light is on when you select a key, the one touch keys are numbered 12 to 22.[Shift lock] •...
  • Page 182 Preparation before Use > Registering Destinations in the Address Book Edit a contact address. ] keys > [Edit] > [OK] key NOTE Selecting [Detail] and the [OK] key shows the detailed information of the selected destination.   Specify the destination and the [OK] key > [Yes] Register the changed destination.

  • Page 183: Deleting The Destination To The One Touch Key

    Preparation before Use > Registering Destinations in the Address Book Deleting the Destination to the One Touch Key Select a One Touch Key number to delete. On the send screen or fax screen, press and hold the one-touch key you want to register. (2.0 seconds or more) ] keys >...

  • Page 184: Print From Pc

    Print from PC 4 Print from PC...

  • Page 185: Printer Driver Print Settings Screen

    Print from PC > Printer Driver Print Settings Screen Printer Driver Print Settings Screen The printer driver print settings screen allows you to configure a variety of print-related settings. ➡  Printer Driver User Guide 1 [Quick Print] tab Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an image resembling the print results and applies the settings.

  • Page 186: Displaying The Printer Driver Help

    Print from PC > Printer Driver Print Settings Screen 9 [Factory Default] Click to revert settings to their initial values. Displaying the Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below.

  • Page 187: Changing The Default Printer Driver Settings (Windows 2016 And Later)

    Print from PC > Printer Driver Print Settings Screen Changing the Default Printer Driver Settings (Windows 2016 and later) The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when printing. For the settings, refer to the following: ➡  Printer Driver User Guide Click the Windows [Start] button [Windows System]...

  • Page 188: Changing The Default Printer Driver Settings (Windows 11)

    Print from PC > Printer Driver Print Settings Screen Changing the Default Printer Driver Settings (Windows 11) The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when printing. For the settings, refer to the following: ➡  Printer Driver User Guide Click the Windows [Start] button [All apps]...

  • Page 189: Printing From Pc

    NOTE • To print the document from applications, install the printer driver downloaded from Download Center (https://kyocera.info/) on your computer. • In some environments, the current settings are displayed at the bottom of the printer driver. • When printing the cardstock or envelopes, load the cardstock or envelopes in the multipurpose tray before performing the following procedure.

  • Page 190: Configure The Settings

    Print from PC > Printing from PC Configure the settings Select the machine from the "Printer" menu and click the [Properties] button. Select the [Preference] tab. Click the "Print size" menu and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered.

  • Page 191: Printing On Non-Standard Sized Paper

    Print from PC > Printing from PC Printing on Non-standard Sized Paper If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Preference] tab of the print settings screen of the printer driver. The registered size can be selected from the "Print size"...
  • Page 192 Print from PC > Printing from PC Register the user. Click the [Preference] tab. Click the [Paper Sizes] button. Click the [New] button. Enter the paper size. Enter the name of the paper. Click the [Save] button. Click the [OK] button. Click the [OK] button.
  • Page 193 Print from PC > Printing from PC Display the print settings screen. Click [File] and select [Print]. Select the paper size and type of non-standard size paper. Select the machine from the "Printer" menu and click the [Properties] button. Select the [Preference] tab. Click "Paper size"...

  • Page 194: Printing With Universal Print

    Print from PC > Printing from PC Printing with Universal Print Jobs can be printed via the cloud by using the cloud service [Universal Print] provided by Microsoft Corporation. Users authorized in the Azure Active Directory can print to Universal Print ready printers from anywhere. NOTE •...
  • Page 195 Print from PC > Printing from PC Click [OK]. Returns to the Universal Print Settings screen. NOTE Once registration is complete, [Register] in "Universal Print" will change to [Unregister], and the expiration date of certificate will be shown. Click [Refresh] if the display remains unchanged.  ...
  • Page 196 Print from PC > Printing from PC Registering a Shared Printer to a Computer To use Universal Print, it is necessary to add a shared printer registered with Universal Print to the computer. Login Select the Windows Start button [Settings] [Accounts] [Access work or school], in that order.

  • Page 197: Print The Job

    Print from PC > Printing from PC Print the Job Display the screen Select [File] and click [Print]. Configure the settings Select a registered shared printer from the [Printer]menu and click the [Properteis] button. Set the paper size, printer function, etc., as desired. Click [OK] button to return to the Print dialog box.

  • Page 198: Canceling Printing From A Computer

    Print from PC > Printing from PC Canceling Printing from a Computer To cancel a print job executed using the printer driver before the printer begins printing, do the following: NOTE When canceling printing from this machine, refer to the following: ➡  ...

  • Page 199: Printing From The Mobile Device

    Print from PC > Printing from the Mobile Device Printing from the Mobile Device This machine supports the AirPrint and Mopria. According to the supported OS and application, you can print the job from any mobile device or computer without installing a printer driver. Printing by AirPrint AirPrint is a printing function that is included standard in iOS 4.2 and later products, and Mac OS X 10.7 and later products.

  • Page 200: Printing By Mopria

    Print from PC > Printing from the Mobile Device Printing by Mopria Mopria is a standard on printing function included in Android 4.4 or later products. Mopria Print Service needs to be installed and enabled in advance. For details on how to use, refer to a Web site of Mopria Alliance.

  • Page 201: Printing With Wi-Fi Direct

    Print from PC > Printing from the Mobile Device Printing with Wi-Fi Direct Wi-Fi Direct is a wireless LAN standard that Wi-Fi Alliance has been established. This is one of the functions of the wireless LAN, without a wireless LAN access point or wireless LAN router, between devices can communicate directly on a peer to peer basis.

  • Page 202: Printing Data Saved In The Printer

    Print from PC > Printing Data Saved in the Printer Printing Data Saved in the Printer You can save the print job into the Job Box of this device and print it as necessary. An SD/SDHC Memory Card is required to use the Stored Job Box and the Quick Copy Box. IMPORTANT SD/SDHC memory cards store unencrypted data.
  • Page 203 Print from PC > Printing Data Saved in the Printer Click the [Job storage] tab and select the [Job enhancement] check box to set the function. NOTE For information on how to use the printer driver software, refer to the following: ➡  Printer Driver User Guide  ...

  • Page 204: Printing Documents From Private Print Box

    Print from PC > Printing Data Saved in the Printer Printing Documents from Private Print Box In Private Printing, you can specify that a job is not to be printed until you operate the machine. When sending the job from the application software, specify a password in the printer driver. The job is released for printing by entering the password on the operation panel, ensuring confidentiality of the print job.

  • Page 205: Deleting The Documents Stored In The Private Print Box

    Print from PC > Printing Data Saved in the Printer Deleting the Documents Stored in the Private Print Box Display the screen [Document Box] key > [ ] keys > [Job Box] > [OK] key > [ ] keys > [Private Print] > [OK] Select the creator of the document, and select the [OK] key.

  • Page 206: Printing Document From Stored Job Box

    Print from PC > Printing Data Saved in the Printer Printing Document from Stored Job Box In Stored Job, the print data sent from the application is saved to the machine. You can set up a password as necessary. If you set up a password, enter the password when printing. Print data will be stored in the Stored Job Box after printing.
  • Page 207 Print from PC > Printing Data Saved in the Printer ➡   Simple Job Printing (page 512)

  • Page 208: Deleting The Documents Stored In The Stored Job Box

    Print from PC > Printing Data Saved in the Printer Deleting the Documents Stored in the Stored Job Box Display the screen [Document Box] key > [ ] keys > [Job Box] > [OK] key > [ ] keys > [Private Print] > [OK] Select the creator of the document, and select the [OK] key.

  • Page 209: Printing Document From Quick Copy Box

    Print from PC > Printing Data Saved in the Printer Printing Document from Quick Copy Box Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies are required, you can reprint the required number of copies from the touch panel.

  • Page 210: Deleting The Documents Stored In The Quick Copy Box

    Print from PC > Printing Data Saved in the Printer Deleting the Documents Stored in the Quick Copy Box Display the screen [Document Box] key > [ ] keys > [Job Box] > [OK] key > [ ] keys > [Quick/Proof] > [OK] key Select the creator of the document, and select the [OK] key.

  • Page 211: Printing Document From Proof And Hold Box

    Print from PC > Printing Data Saved in the Printer Printing Document from Proof and Hold Box The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box.

  • Page 212: Deleting The Documents Stored In The Proof And Hold Box

    Print from PC > Printing Data Saved in the Printer Deleting the Documents Stored in the Proof and Hold Box Display the screen [Document Box] key > [ ] keys > [Job Box] > [OK] key > [ ] keys > [Proof and Hold] > [OK] Select the creator of the document, and select the [OK] key.

  • Page 213: Printing Documents From Pin Print Box

    Print from PC > Printing Data Saved in the Printer Printing Documents from PIN Print Box This PIN Print Box holds printing when printing is executed from applications that use the IPP protocol, such as AirPrint and Mopria. A pending print job can be output by entering the PIN code that was set at the time of printing.

  • Page 214: Deleting The Documents Stored In The Pin Print Box

    Print from PC > Printing Data Saved in the Printer Deleting the Documents Stored in the PIN Print Box Display the screen [Document Box] key > [ ] keys > [Job Box] > [OK] key > [ ] keys > [PIN Print] > [OK] key Select the creator of the document, and select the [OK] key.

  • Page 215: Printing Document From Universal Print Box

    Print from PC > Printing Data Saved in the Printer Printing Document from Universal Print Box For added security, Universal Print can set a PIN code for the printing jobs. Jobs with a PIN code will be saved in the cloud without being printed. By entering the PIN code from the operation panel, jobs from this machine can be printed.
  • Page 216 Print from PC > Printing Data Saved in the Printer Printing the Documents Stored in the Universal Print Box Display the screen [Document Box] key > [ ] keys > [Job Box] > [OK] key > [ ] keys > [Universal Print] > [OK] Select the creator of the document, and select the [OK] key.

  • Page 217: Deleting The Documents Stored In The Universal Print Box

    Print from PC > Printing Data Saved in the Printer Deleting the Documents Stored in the Universal Print Box Display the screen [Document Box] key > [ ] keys > [Job Box] > [OK] key > [ ] keys > [Universal Print] > [OK] Select the creator of the document, and select the [OK] key.

  • Page 218: Job Box Settings

    Print from PC > Printing Data Saved in the Printer Job Box Settings Configure settings for Job Box. Display the screen [System Menu/Counter] key >[ ] key > [Document Box] > [OK] key > [ ] keys > [Job Box] > [Quick Copy Jobs] or [JobRet.

  • Page 219: Monitoring The Printer Status (Status Monitor)

    Print from PC > Monitoring the Printer Status (Status Monitor) Monitoring the Printer Status (Status Monitor) The Status Monitor monitors the printer status and provides an ongoing reporting function. NOTE When you activate Status Monitor, check the status below. • KX DRIVER is installed. •...

  • Page 220: Exiting The Status Monitor

    Print from PC > Monitoring the Printer Status (Status Monitor) Exiting the Status Monitor Use either of the methods listed below to exit the Status Monitor. Exit manually Click the settings icon and select Exit in the menu to exit the Status Monitor. Exit automatically The Status Monitor automatically shuts down after 7 minutes if it is not being used.

  • Page 221: Quick View State

    Print from PC > Monitoring the Printer Status (Status Monitor) Quick View State The status of the printer is displayed using icons. Detailed information is displayed when the Expand button is clicked. 1 Printing progress tab 2 Paper tray status tab 3 Toner Status Tab 4 Alert tab 5 Expand button...

  • Page 222: Printing Progress Tab

    Print from PC > Monitoring the Printer Status (Status Monitor) Printing progress tab The status of the print jobs is displayed. 1 Status icon 2 Job list Select a job on the job list and it can be canceled using the menu displayed with a right-click.

  • Page 223: Paper Tray Status Tab

    Print from PC > Monitoring the Printer Status (Status Monitor) Paper tray status tab Information is displayed about the paper in the printer and about the amount of paper remaining.

  • Page 224: Toner Status Tab

    Print from PC > Monitoring the Printer Status (Status Monitor) Toner Status Tab The amount of toner remaining is displayed.

  • Page 225: Alert Tab

    Print from PC > Monitoring the Printer Status (Status Monitor) Alert tab If an error occurs, a notice is displayed using a 3D image and a message.

  • Page 226: Status Monitor Context Menu

    Print from PC > Monitoring the Printer Status (Status Monitor) Status Monitor Context Menu The following menu is displayed when the settings icon is clicked. [Command Center RX] If the printer is connected to a TCP/IP network and has its own IP address, use a web browser to access the Command Center RX to modify or confirm the network settings.

  • Page 227: Status Monitor Notification Settings

    Print from PC > Monitoring the Printer Status (Status Monitor) Status Monitor Notification Settings The Status Monitor settings and event list details are displayed. Select whether notification is performed when an error in the event list occurs. Select "Enable event notification". If this setting is set to Off, then the Status Monitor will not start up even when printing is executed.
  • Page 228 Print from PC > Monitoring the Printer Status (Status Monitor) Click the browse (...) button to notify the event by sound file. NOTE The available file format is WAV.   When customizing the message texts to read on the screen aloud, enter the texts in the text box.

  • Page 229: Operation On The Machine

    Operation on the Machine 5 Operation on the Machine...

  • Page 230: Loading Originals

    Operation on the Machine > Loading Originals Loading Originals Load the originals on the platen or document processor, depending on the original size, type, volume, and function. Platen Place the sheet, book, postcards, and envelopes. Document Processor Place the multiple originals. You can also place the two sided originals. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals.
  • Page 231 Operation on the Machine > Loading Originals Align it flush against the original size indicator plates with the back left corner as the reference point. NOTE For the procedure for feeding envelopes or cardstock, refer to the following: ➡   Loading Paper in the Multipurpose Tray (page 138)  ...

  • Page 232: Original Specifications Available In The Document Processor

    Operation on the Machine > Loading Originals Original Specifications available in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor The document processor supports the following types of originals. Item Description Thickness...

  • Page 233: Load Paper

    Operation on the Machine > Loading Originals Open the document tray and adjust the document width guide to the document size. Load paper. Put the side to be scanned (or the first side of two-sided originals) face-up. NOTE For details on Original Orientation, refer to the following: ➡  ...
  • Page 234 Operation on the Machine > Loading Originals Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may cause the originals to jam. Originals with punched holes or perforated lines should be placed with the punched holes or perforated lines facing forward (so that they will be scanned last).

  • Page 235: Recalling Frequently Used Functions (Program 1)

    Operation on the Machine > Recalling Frequently Used Functions (Program 1) Recalling Frequently Used Functions (Program You can combine frequently used functions and register them as a program. After registration, you can call up simply by selecting one of [Program 1]to [Program 4]. [Program 1] is preset with the ID card copy function.
  • Page 236 Operation on the Machine > Recalling Frequently Used Functions (Program 1) Register the program Among the [Program 1]to [Program 4] keys, press and hold the key whose settings you want to register for at least 2 seconds. The current settings will be registered to the selected program key.

  • Page 237: Recall The Program

    Operation on the Machine > Recalling Frequently Used Functions (Program 1) Recall the program Select the key in which the setting you want to recall is registered from among the [Program 1]to [Program 4] keys. The settings of various functions will be replaced with the registered settings. Place the originals and press the [Start] key.

  • Page 238: Overwrite The Program

    Operation on the Machine > Recalling Frequently Used Functions (Program 1) overwrite the program Configure the settings Set the function you want to change. For details on each function, see below: ➡   Using Various Functions (page 276) NOTE For sending or faxing, you can also register destinations in the program.  ...

  • Page 239: Delete The Program

    Operation on the Machine > Recalling Frequently Used Functions (Program 1) Delete the program Display the screen Among the [Program 1]to [Program 4] keys, press and hold the key you want to delete for at least 2 seconds. Delete the program ] keys >...

  • Page 240: Selection Key Settings

    Operation on the Machine > Recalling Frequently Used Functions (Program 1) Selection key settings Frequently used functions can be registered on the selection keys. You can easily set it by selecting the selection key. You can register functions to selection keys from the System Menu. ➡  ...

  • Page 241: Copying

    Operation on the Machine > Copying Copying The procedures here represent the basic copy operation and how to cancel the copy. Copy Select the key Load paper. ➡   Loading Originals (page 221) Select the original size and paper size. NOTE For the procedure for specifying an original size, refer to the following.

  • Page 242: Canceling Jobs

    Operation on the Machine > Copying Canceling Jobs Select the key with the copy screen displayed. Cancel a job. ] keys > [Cancel Print Job] > [OK] key Select the job to cancel, and select [Menu]. ] keys > [Cancel Job] > [OK] key NOTE Select [Detail], and the [OK] key and detailed information of the job is displayed.

  • Page 243: Basic Scanning (Sending)

    Operation on the Machine > Basic Scanning (Sending) Basic Scanning (Sending) This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network.

  • Page 244: Sending Document Via E-Mail

    Operation on the Machine > Sending Document via E-mail Sending Document via E-mail NOTE • When transmitting using wireless LAN, select the interface dedicated to the send function in advance. ➡   [Primary Network] (page 404) • Before sending the scanned document with an E-mail, configure the SMTP and E-mail settings using the Command Center RX.

  • Page 245: Sending Document To Desired Shared Folder On A Computer (Scan To Pc)

    Operation on the Machine > Sending Document to Desired Shared Folder on a Computer (Scan to PC) Sending Document to Desired Shared Folder on a Computer (Scan to PC) You can store the scanned document into the desired shared folder on a computer. NOTE •...
  • Page 246 Operation on the Machine > Sending Document to Desired Shared Folder on a Computer (Scan to PC) Enter the destination details. Enter each item and select the [OK] key. The table below explains the items to be entered. Enter each item and select the [OK] key. Item Description Host Name...

  • Page 247: Sending Document To Folder On An Ftp Server (Scan To Ftp)

    Operation on the Machine > Sending Document to Folder on an FTP Server (Scan to FTP) Sending Document to Folder on an FTP Server (Scan to FTP) NOTE • Before sending a document, configure the FTP Client (Transmission). ➡   [ProtocolSettings] (page 394)  ...
  • Page 248 Operation on the Machine > Sending Document to Folder on an FTP Server (Scan to FTP) A Host Name name can also be specified with a port number. Enter the following format separated by a colon. "Host Name: Port number" or "IP Address: Port number" To enter the IPv6 address, enclose the IPv6 address in brackets [ ].

  • Page 249: Scanning Using Twain Or Wia

    Operation on the Machine > Scanning using TWAIN or WIA Scanning using TWAIN or WIA This subsection explains how to scan an original using TWAIN. The WIA driver is used in the same way. NOTE • Before sending a document, confirm that TWAIN/WIA driver is installed on a computer and the settings are configured.

  • Page 250: Useful Sending Method

    Operation on the Machine > Useful Sending Method Useful Sending Method You can specify the following useful scanning (sending) methods. WSD Scan Saves images of originals scanned on this machine as files on a WSD-compatible computer. ➡   Executing WSD scan (page 244) Scanning using the fax server You can send a scanned document via a fax server.

  • Page 251: Wsd Scan

    Operation on the Machine > WSD Scan WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE • To use WSD Scan, confirm that the computer used for WSD scanning and the machine is network- connected, and [WSD-SCAN] is set to [OnOn] in the network settings.

  • Page 252: Install The Driver (For Windows 11)

    Operation on the Machine > WSD Scan Install the Driver (for Windows 11) Click the Windows [Start] button [All apps] [Windows Tools] [Control Panel] [Devices and Printers]. Install the driver. Click [Add a device]. Select the icon that displays the machine model name, and click [Next]. When the machine model icon is displayed as a "Printer"...

  • Page 253: Executing Wsd Scan

    Operation on the Machine > WSD Scan Executing WSD scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. Select the key Load paper. ➡   Loading Originals (page 221) Display the screen ] keys > [WSD Scan] > [OK] key Scan the originals.

  • Page 254: Sending To Different Types Of Destinations (Multi Sending)

    Operation on the Machine > Sending to different types of destinations (Multi sending) Sending to different types of destinations (Multi sending) You can specify destinations combining E-mail addresses, folders (SMB or FTP), and fax numbers. This is referred to as Multi Sending. This is useful for sending to different types of destination (E-mail addresses, folders, etc.) in a single operation.
  • Page 255 Operation on the Machine > Sending to different types of destinations (Multi sending) Press the key. NOTE When selecting On for "Destination Check before Send", the confirmation screen appears. ➡   Confirmation Screen of Destinations (page 256)   Press the key. NOTE A confirmation prompt is displayed on the screen.

  • Page 256: Sending Documents To E-Mail Address Of Logged In User (To Myself)

    Operation on the Machine > Sending Documents to E-mail Address of Logged in User (to myself) Sending Documents to E-mail Address of Logged in User (to myself) Sends to the E-mail address of the logged in user when user login is enabled. Configure the settings.

  • Page 257: Using A Fax Server To Send (Fax Server Send)

    Operation on the Machine > Using a Fax Server to Send (Fax Server Send) Using a Fax Server to Send (Fax Server Send) You can send a scanned document via a fax server. NOTE • A fax server is required to use this function. For information about the fax server, contact the applicable administrator.

  • Page 258: Press The [Start] Key

    Operation on the Machine > Using a Fax Server to Send (Fax Server Send) Checking and Editing Destinations ➡   Checking and Editing Destinations (page 255) NOTE When selecting the information from the Address Book, select [Address Book], and select the [Destination] >...

  • Page 259: Canceling Sending Jobs

    Operation on the Machine > Canceling Sending Jobs Canceling Sending Jobs Select the [Stop] key with the send screen displayed. The [Job Cancel List] screen is displayed. NOTE Selecting the [Stop] key will not temporarily stop a job that you have already started sending.  ...

  • Page 260: Handling Destination

    Operation on the Machine > Handling Destination Handling Destination This section explains how to select and confirm the destination. Specifying Destination Select the destination using either of the following methods except entering address directly: • Choosing from the Address Book ➡  ...

  • Page 261: Choosing From The Address Book

    Operation on the Machine > Handling Destination Choosing from the Address Book For more information about how to register destinations in the Address Book, refer to the following: ➡   Registering Destinations in the Address Book (page 161) In the basic screen for sending, select [Address Book] key Select the destinations.

  • Page 262: Choosing From The External Address Book

    Operation on the Machine > Handling Destination Choosing from the External Address Book NOTE For details on the External Addresses, refer to the following: ➡  Command Center RX User Guide   Display the screen In the basic screen for sending, select [Address Book] key > [Menu] > [ ] keys >...

  • Page 263: Choosing From One Touch Key Destinations

    Operation on the Machine > Handling Destination Choosing from One Touch key destinations In the basic screen for sending, select the One Touch Keys where the destination is registered. NOTE This procedure assumes that One Touch Keys have already been registered. For more information on adding One Touch keys, refer to the following: ➡  ...

  • Page 264: Checking And Editing Destinations

    Operation on the Machine > Handling Destination Checking and Editing Destinations Display the screen Specify the destination. ➡   Specifying Destination (page 251) Check and edit the destination. Select the [Destination] key. Enter the recipient information. Select [Add]. Select the destination you wish to add, and select the [OK] key. ➡  ...

  • Page 265: Confirmation Screen Of Destinations

    Operation on the Machine > Handling Destination Confirmation Screen of Destinations When "Check beforeSend" is set to [On ], the confirmation screen of destinations appears after pressing the [Start] key. ➡   Check beforeSend (page 470) Confirmation Screen of Destinations To view detailed information about a destination, select the destination and press [OK] key > [ keys >...

  • Page 266: Re-Entering The New Destination

    Operation on the Machine > Handling Destination Re-entering the New Destination When selecting On for "Check New Dest.", the re-entering screen for the destination information appears. Enter the same destination information again, and select the [OK] key.

  • Page 267: Recall

    Operation on the Machine > Handling Destination Recall I tried sending a message, but the other party did not respond. I want to send it to the same destination again. In such a case, by selecting the [Address Recall/Pause] key, you can recall the most recently sent destination to the destination list.

  • Page 268: How To Use The Fax Function

    Operation on the Machine > How to use the FAX Function How to use the FAX Function On products with a FAX function, it is possible to use the FAX function. Fax function is avairable for fax models. ➡  FAX Operation Guide...

  • Page 269: Using Document Boxes

    Operation on the Machine > Using Document Boxes Using Document Boxes Document Box is a function for saving print data from a computer and sharing it with multiple users. The following types of document boxes are available: • Job Box •...

  • Page 270: What Is Usb Drive Box

    Operation on the Machine > Using Document Boxes What is USB Drive Box? A USB drive can be connected to the USB drive slot on the machine to print a saved file. You can print data directly from the USB drive without a PC. Image files scanned using this machine can also be saved to USB drive in the PDF, TIFF, JPEG, XPS, OpenXPS, or high compression PDF format (Scan to USB).

  • Page 271: What Is A Fax Memory Rx Box/Subaddress Box/Polling Box

    Operation on the Machine > Using Document Boxes What is a Fax Memory RX Box/Subaddress Box/Polling Box? Fax Box store the fax data. Fax function is avairable for fax models. For details, refer to the following: ➡  FAX Operation Guide...

  • Page 272: Using Removable Usb Drive

    Operation on the Machine > Using Removable USB Drive Using Removable USB Drive Plugging USB drive directly into the machine enables you to quickly and easily print the files stored in the USB drive without having to use a computer. The following file types can be printed: •...
  • Page 273 Operation on the Machine > Using Removable USB Drive Print the document. Select the folder containing the file to be printed and select the [OK] key. You can display up to the third level, including the root directory. NOTE • 1,000 documents can be displayed. •...

  • Page 274: Saving Documents To Usb Drive (Scan To Usb)

    Operation on the Machine > Using Removable USB Drive Saving Documents to USB Drive (Scan to USB) You can store scanned documents to a removal USB drive. NOTE The maximum number of the storable files is 1,000.   Load paper. ➡  ...
  • Page 275 Operation on the Machine > Using Removable USB Drive Store the document. Select the folder where the file will be stored, and select the [OK] key. You can display up to the third level, including the root directory. ] keys > [Store File] > [OK] key Set the type of original, file format, etc., as desired.

  • Page 276: Check The Usb Drive Information

    Operation on the Machine > Using Removable USB Drive Check the USB Drive Information Display the screen [Document Box/USB] key > [ ] keys > [USB Drive] > [OK] key > [Menu] > [ ] keys > [USB Drive Detail] > [OK] key Check the information.

  • Page 277: Removing Usb Drive

    Operation on the Machine > Using Removable USB Drive Removing USB Drive IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB drive.   Display the screen [Reset] key > [ ] keys > [USB Drive] > [OK] key Select Remove.

  • Page 278: Cloud Linkage Function

    Operation on the Machine > Cloud Linkage Function Cloud Linkage Function Use Kyocera Cloud Access to link the cloud service (Google Drive) this machine. You can save scanned documents to a folder in the cloud service and print files in the cloud service.

  • Page 279: Installing Kyocera Cloud Access

    The "Information" screen displays additional components that will be installed on the computer. Select [Next] without checking [Manage settings as an admininstrator.]. NOTE To manage Kyocera Cloud Access as an administrator for your organization or team, select this setting. ➡  Kyocera Cloud Access User Guide  ...

  • Page 280: Set Kyocera Cloud Access User Account (Authorization Information)

    Operation on the Machine > Cloud Linkage Function Set Kyocera Cloud Access user account (authorization information). Set the Kyocera Cloud Access user authorization information to link with the cloud. Double-click the Kyocera Cloud Access icon. The browser launches and the Kyocera Cloud Access setup screen appears.
  • Page 281 Operation on the Machine > Cloud Linkage Function Confirm the printer that you want to link with the cloud service, and select [Connect]. Select [Finish] and then "Sign in".

  • Page 282: Linkage With The Cloud Service

    Operation on the Machine > Cloud Linkage Function Linkage with the Cloud Service Link Kyocera Cloud Access account with the cloud service and set up the folders and files you want to use. Select [Add] in the "Linked Cloud Service Acount" screen.

  • Page 283: Scan And Print Using The Cloud Service

    3 Enter your user ID and password to connect to [Cloud Access] > [Login] NOTE You can also select [Menu] > [ ] keys > [PIN Login] and enter the PIN code created when you set up Kyocera Cloud Access account.   Print a file in Google Drive 1 [Google Drive] > [OK] 2 In the search screen, search for the file you want to print.
  • Page 284 NOTE You can also select [Menu] > [ ] keys > [PIN Login] and enter the PIN code created when you set up Kyocera Cloud Access account.   Send a file to a folder in Google Drive 1 [Google Drive] > [OK] NOTE You can search for the target folder on the search screen.

  • Page 285: Using Various Functions

    Using Various Functions 6 Using Various Functions...

  • Page 286: About Functions Available On The Machine

    Using Various Functions > About Functions Available on the Machine About Functions Available on the Machine This machine provides the various functions available. Select a function menu. Select the [Function Menu] key will allow you to configure the settings for functions. ➡  ...

  • Page 287: Copy

    Using Various Functions > About Functions Available on the Machine Copy For details on each function, see the table below. Function Description [Paper Selection] Select the cassette or multipurpose tray that contains the required paper size. ➡   Paper Selection (page 287) [Collate] Prints the output by page or set.
  • Page 288 Using Various Functions > About Functions Available on the Machine Function Description [JobFinish Notice] Sends E-mail notice when a job is complete. ➡   JobFinish Notice (page 319) [Print Override] Suspends the current job and gives a new job top priority. ➡  ...

  • Page 289: Send

    Using Various Functions > About Functions Available on the Machine Send For details on each function, see the table below. Function Description [Color Selection] Select the color setting. ➡   Color Selection (page 298) [Original Size] Specify the original size to be scanned. ➡  ...
  • Page 290 Using Various Functions > About Functions Available on the Machine Function Description [FAX Delayed TX] Set a send time. Displays only for fax models. ➡  FAX Operation Guide [FAX Direct TX] Sends FAX directly without reading original data into memory. Displays only for fax models. ➡  FAX Operation Guide [FAX RX Polling] Dial the destination and receive documents for Polling...
  • Page 291 Using Various Functions > About Functions Available on the Machine Function Description [FoldingDetection] When scanning a document from the document processor, scanning is automatically stopped when a document with a folded corner is detected. ➡   FoldingDetection (page 322) [Skip Blank Page] When there are blank pages in a scanned document, this function skips the blank pages and sends only pages that are not blank.

  • Page 292: Usb Drive (Store File, Printing Documents)

    Using Various Functions > About Functions Available on the Machine USB Drive (Store File, Printing Documents) For details on each function, see below: ➡   USB Drive (Store File) (page 283) ➡   USB Drive (Printing Documents) (page 285) USB Drive (Store File) For details on each function, see the table below.
  • Page 293 Using Various Functions > About Functions Available on the Machine Function Description [Density] Adjust density. ➡   Density (page 294) [Clarify Text] When scanning and sending a document in black and white, it eliminates background noise and improves the legibility of the text. ➡  ...
  • Page 294 Using Various Functions > About Functions Available on the Machine USB Drive (Printing Documents) Function Description [Paper Selection] Select the cassette or multipurpose tray that contains the required paper size. ➡   Paper Selection (page 287) [Collate] Prints the output by page or set. ➡  ...

  • Page 295: Functions

    Using Various Functions > Functions Functions On pages that explain a convenient function, the modes in which that function can be used are indicated by icons. Original Size Specify the original size to be scanned. Value Description Select from standard sizes and custom sizes. Auto (standard size) , Auto (non-standard size), A4, A5, A6, B5, B6, Letter, Legal, Statement, Executive,...

  • Page 296: Paper Selection

    Using Various Functions > Functions Paper Selection Select the cassette or multipurpose tray that contains the required paper size. If [Auto] is selected, paper the same size as the original is automatically selected. NOTE • Specify in advance the size and type of the paper loaded in the cassette. ➡  ...
  • Page 297 Using Various Functions > Functions Media TypeMedia Type Value Description Plain (60 to 105 g/m2), Transparency, Labels, Select the media type. Displayed after setting [Standard Size] and [Size Entry]. Recycled, Preprinted , Bond, Cardstock, Color, Prepunched , Letterhead , Envelope, Thick (106 to 220 g/m2), High Quality, Custom 1 to 8 *1: For instructions on how to specify the custom paper size, refer to the following: ➡  ...

  • Page 298: Mixed Size Orig

    Using Various Functions > Functions Mixed Size Orig. Scan the documents of different sizes that are set in the document processor all at once. This function cannot be used if platen is used. Copying Value Description [Off] — [Same Width] Scans and copies multiple sheets of the same width using the document processor.
  • Page 299 Using Various Functions > Functions IMPORTANT When placing originals of different width, arrange the originals so that their left sides and top sides are aligned, and place the originals in alignment with the far width guide. If the originals are not aligned in this way, they may not be scanned correctly, and skewing or original jams may result.

  • Page 300: Orig.orientation

    Using Various Functions > Functions Orig.Orientation Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. • 2-Sided • Border Erase, Border Erase/Full Scan •...

  • Page 301: Collate

    Using Various Functions > Functions Collate Scans multiple originals and delivers complete sets of copies as required according to page number. (Values [Off]/[On])

  • Page 302: Id Card Copy

    Using Various Functions > Functions ID Card Copy Use this when you want to copy a driver's license or an insurance card. When you scan the front and back of the card, both sides will be combined and copied onto a single sheet. (Values [Off]/[On])

  • Page 303: Density

    Using Various Functions > Functions Density Make the overall density darker or lighter. Select [-4] to [4] (lighter to darker) to set the darkness.

  • Page 304: Original Image

    Using Various Functions > Functions Original Image Select original image type for best results. Original Image Quality (Copy) [Text+Photo]  Highlighter Value Description [Off], [On(Normal)], [On(High)] Select [On] to reproduce the color of the text and markings made with highlighter pen. If the colors are not bright enough, select [On(High)].
  • Page 305 Using Various Functions > Functions Original Image (When sending/printing/saving) [Text+Photo] Best for mixed text and photo documents.  Highlighter Value Description [Off], [On(Normal)], [On(High)] Select [On] to reproduce the color of the text and markings made with highlighter pen. If the colors are not bright enough, select [On(High)]. [Photo] Best for photos taken with a camera.

  • Page 306: Ecoprint

    Using Various Functions > Functions EcoPrint EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not required. Value: [Off], [On]...

  • Page 307: Color Selection

    Using Various Functions > Functions Color Selection Select the color setting. Sending/Storing Item Description [Auto (Color/Gray)] Automatically recognizes whether the document is color or black and white, and scan color documents in Full Color and black and white documents in Grayscale. [Auto (Color/B &...

  • Page 308: Sharpness

    Using Various Functions > Functions Sharpness Adjusts the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward "Sharpen". When copying images made up of patterned dots such as magazine photos, in which moire patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward "Blur".

  • Page 309: Backgrnd Density

    Using Various Functions > Functions Backgrnd Density Removes dark background from originals, such as newspapers. If the background color is obtrusive, select [Auto]. If selecting does not remove the background color, select [Manual] and adjust the density of the background color. Item Description [Off]...

  • Page 310: Saturation

    Using Various Functions > Functions Saturation Adjust the color saturation of the image. NOTE This feature is used when full color or auto color are selected in [Color Selection]. Saturation is disabled if Auto Color detects black and white originals.  ...

  • Page 311: Prevent Bleed-T

    Using Various Functions > Functions Prevent Bleed-t Hides background colors and image bleed-through when scanning thin original. (Values [Off]/[On])

  • Page 312: Contrast

    Using Various Functions > Functions Contrast You can adjust the contrast between light and dark areas of the image. Item Description 1 to [4] Increases the sharpness of colors. [-1] to [-4] Creates smoother colors.

  • Page 313: Erase Colors

    Using Various Functions > Functions Erase Colors Erases colors in the source document. [Off]/[On] Value Description [Yellow], [Red], [Cyan], [Magenta], Select the colors to erase. You can select up to 6 colors. [Green], [Blue], [Black] Choose the color and select [Select] > [Detail] to adjust the range for erasing.

  • Page 314: Zoom

    Using Various Functions > Functions Zoom Adjust the zoom to reduce or enlarge the image. Zoom (When copying) The following zoom options are available. [Auto] Adjusts the image to match the paper size. Standard Zoom Select from main Standard Zoom and perform Zoom. [400%] [200%] ―...

  • Page 315: Zoom Entry

    Using Various Functions > Functions Zoom Entry Manually reduces or enlarges the original image in 1% increments between 25% and 400%.[ ] , [ ], or the numeric keys can be used to set the value.
  • Page 316 Using Various Functions > Functions Zoom (When printing/sending/storing) Item Description [100%] Reproduces the original size. [Auto] Reduces or enlarges original to sending/storing size. NOTE To reduce or enlarge the image, select the paper size, sending size, or storing size. ➡   Paper Selection (page 287) ➡  ...

  • Page 317: Combine

    Using Various Functions > Functions Combine Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines around the pages. The following types of the boundary lines are available. None Solid Line Dotted Line Positioning Mark...
  • Page 318 Using Various Functions > Functions ➡   [Function Default] (page 445)  4 in 1 Layout Value Description [Right then Down], [Down then Select the page layout of scanned originals and select the [OK] key. Right], [Left then Down], [Down then Left]  ...
  • Page 319 Using Various Functions > Functions [Down then Right] [Down then Left] NOTE • The paper sizes supported in Combine mode are A4, A5-R, B5, Folio, 216 × 340 mm, Letter, Legal, Statement, Oficio II, and 16K. • When placing the original on the platen, be sure to copy the originals in page order.  ...

  • Page 320: Border Erase

    Using Various Functions > Functions Border Erase Erases the black borders that form around the image. The border can be erased as follows: Standard Erase the black frame created in the original. Erasing width is fixed. Full Scan Scan originals without white margins. No border erase. Sheet Erase the black frame created in the original.
  • Page 321 Using Various Functions > Functions  [Border] Value Description Centimeters: 0 mm - 50 mm (in Set the border erase width. 1 mm increments), Inches: 0.00 - Set the value by using [+] or [-]. 2.00” (in 0.01" increments) Entry can also be made using the numeric keys. You can set the border erase width for the back side of double-sided originals by setting the border erase width of [Border] and selecting the [OK] key.
  • Page 322 Using Various Functions > Functions Individual You can specify border erase widths individually for all edges.  [Top]/[Bottom]/[Left]/[Right] Value Description Centimeters: 0 mm - 50 mm (in Set the border erase widths separately for top, bottom, left, and right, 1 mm increments), Inches: 0.00 - and select the [OK] key.

  • Page 323: Duplexduplex

    Using Various Functions > Functions DuplexDuplex Produces two-sided copies. You can also create single-sided copies from two-sided originals. The following modes are available. 1-sided>>2-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.
  • Page 324 Using Various Functions > Functions 2-sided>>2-sided Produces two-sided copies from two-sided originals. Place originals in the document processor. NOTE The paper sizes supported in Duplex mode: A4, A5-R, A6, B5, Letter, Legal, Statement, Executive, Oficio II, Folio, 16K, ISO B5  ...
  • Page 325 Using Various Functions > Functions  Orig. Binding Fixed value Description [Left/Right], [Top] Select the binding direction of originals and select the [OK] key.  Orig.Orientation Value Description [Top Edge on Top], [Top Edge on Select the orientation of the original document top edge to scan correct Left] direction.
  • Page 326 Using Various Functions > Functions Duplex (USB drive) Prints the document on both sides. Select binding orientation for duplex mode. [1-sided] Disables the function. [Duplex] If you select the [OK] key, it will be copied with the default settings. For the default settings, refer to the following: ➡  ...

  • Page 327: Continuous Scan

    Using Various Functions > Functions Continuous Scan Scans a large number of originals in separate batches and then produces as one job. Scanning of originals will continue until [Finish Scan] is selected. Value: [Off], [OnOn]...

  • Page 328: Jobfinish Notice

    Using Various Functions > Functions JobFinish Notice Sends E-mail notice when a job is complete. It can also be set up to send a notice when a job is interrupted. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.

  • Page 329: File Name Entry

    Using Various Functions > Functions File Name Entry Name a document. Additional information such as job number and date and time can also be set. You can check a job history or job status using the file name, date and time, or job number specified here. Enter the file name (up to 32 characters) and select the [OK] key.

  • Page 330: Priority Override

    Using Various Functions > Functions Priority Override Suspends the current job and gives a new job top priority. The suspended job resumes after the other job is finished. NOTE • This function is not available if current job was an override. •...

  • Page 331: Foldingdetection

    Using Various Functions > Functions FoldingDetection When scanning a document from the document processor, scanning is automatically stopped when a document with a folded corner is detected. Value Description [Off] It does not detect. [On] If a bent corner is detected, a message is displayed to stop reading the original.

  • Page 332: Skip Blank Page

    Using Various Functions > Functions Skip Blank Page When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank. Blank pages can be set as pages that include ruled lines and a small number of characters. The machine detects blank pages, saving unnecessary printing without the need to check for blank pages in the document.

  • Page 333: Duplex

    Using Various Functions > Functions Duplex Duplex2-Sided (2-Sided originals) Select the type and orientation of the binding based on the original. [1-sided] There is no setting for the binding or the original orientation. [2-sided] If you select the [OK] key, it will be copied with the default settings. For the default settings, refer to the following: ➡  ...

  • Page 334: Sending Sizesending Size

    Using Various Functions > Functions Sending SizeSending Size Select size of image to be sent. Select from [Same as Orig. Size] or the list below. [Same as Orig. Size] Automatically sends the same size as the original. Value Description A4, A5, A6, B5, B6, Letter, Legal, Statement, Choose from standard sizes and special standard Executive, Oficio II, Folio, 216 ×...
  • Page 335 Using Various Functions > Functions NOTE When you specify the Sending SizeSending Size that is different from Original Size and select [100%] as Zoom, you can send the image as the actual size (no zoom).  ...

  • Page 336: File Format

    Using Various Functions > Functions File Format Specify the image file format. Image quality level can also be adjusted. Select the file format from [PDF], [TIFF], [XPS], [JPEG], [OpenXPS], and [High Comp.PDF]. When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality. If you selected [PDF] or [ High Comp.PDF], you can specify encryption or PDF/A settings.
  • Page 337 Using Various Functions > Functions Value Description [Off][On] Selecting [On] enables you to set digital signature to file. ➡   PDF Electronic Signature (page 332) [TIFF] [Image Quality] Value Description Selecting [Detail] displays the [Image Quality] screen. Select the image quality, and select the [OK] key. [XPS] [Image Quality] Value...

  • Page 338: Pdf Encryption Functions

    Using Various Functions > Functions Value Description [Off], [On] Set the encrypted PDF and select the [OK] key. If you select [On], refer to the following. ➡   PDF Encryption Functions (page 329) [PDF/A] Value Description [Off], [PDF/A-1a], [PDF/A-1b], [PDF/ Select the PDF/A-1 format and select the key. A-2a], [PDF/A-2b], [PDF/A-2u] [DigitalSignature] Value...
  • Page 339 Using Various Functions > Functions  Changes Allowed Value Description [Not Allowed] Disables the change to the PDF file. [Commenting] Can only add commenting. [Page Layout] Can change the page layout except extracting the pages of the PDF file. [Any Changes] Can conduct all operations except extracting the pages of the PDF file.
  • Page 340 Using Various Functions > Functions If Acrobat5.0&Later is selected [Open Document] Value Description [Off], [OnOn] Enter the password to open the PDF file. Select On, and enter a password (up to 256 characters). Enter the password again for confirmation. [Edit/Print Doc.] Value Description [Off], [OnOn]...
  • Page 341 Electronic signature can certify a sender of document and prevent falsification. To use this function, it is required to register a signing certificate from Command Center RX or KYOCERA Net Viewer and enable digital signature to files from the system menu. In this manual, a procedure to register a signing certificate from Command Center RX is described as an example.
  • Page 342 Using Various Functions > Functions [Format] Select an algorithm used for encryption of digital signature. Value: [SHA-1], [SHA-256], [SHA-384], [SHA-512] NOTE This function is displayed when Digital Signature is set to [Specify Each Job] or [On].   [Password Confirm] Select whether to confirm password when setting digital signature. Value: [Off], [On] [Password] Set a password required for setting digital signature.

  • Page 343: File Separation

    Using Various Functions > Functions File Separation Creates multiple files for each scanned original data page. (Value: [Off]/[Each Page]) When you select [Each Page], file separation is set. NOTE A three-digit serial number such as "abc_001.pdf, abc_002.pdf..." is attached to the end of the file name.  ...

  • Page 344: Scan Resolution

    Using Various Functions > Functions Scan Resolution Select fineness of scanning resolution. (Value: [600x600dpi]/[400x400dpi U.Fin]/[300x300dpi]/[200x400dpi S.Fin]/[200x200dpi Fine]/[200x100dpi Normal]) NOTE The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times.  ...

  • Page 345: Clarify Text (Noise Removal)

    Using Various Functions > Functions Clarify Text (Noise Removal) When scanning and sending a document in black and white, it eliminates background noise and improves the legibility of the text. Value: [Off], [On]...

  • Page 346: Subject/Body

    Using Various Functions > Functions Subject/Body Adds subject and body when sending a document. Select "Subject Entry"/"Body Entry" to enter the Email subject/body. NOTE The subject can include up to 60 characters, and the body can include up to 500 characters.  ...

  • Page 347: Ftp Encrypted Tx

    Using Various Functions > Functions FTP Encrypted TX Encrypts images when sending via FTP. Encryption secures the document transmission. Value: [Off], [On] NOTE In Command Center RX, click [Security Settings] [Network Security] in order. Be sure that "TLS" of Secure Protocol Settings is [On] and one or more effective encryption are selected in Client side settings.

  • Page 348: Emailencryptedtx

    Using Various Functions > Functions EmailEncryptedTX Sends encrypted E-mail using the electronic certificate. Encryption secures the document transmission. (Values [Off]/[On]) NOTE To use this function, configure the certificate, protocol and email function in the Command Center RX. ➡   Configuring S/MIME in Command Center RX (page 340)  ...

  • Page 349: Digitalsignature

    Using Various Functions > Functions DigitalSignature Add a digital signature to the email, using the electronic certificate. By adding a digital signature to an email, you can confirm the identity of the destination and detect tampering during transmission. (Values [Off]/[On]) NOTE To use this function, configure the certificate, protocol and email function in Command Center RX.
  • Page 350 Using Various Functions > Functions Link the E-mail address with S/MIME certificates From the [Address Book] menu, click [Machine Address Book]. Click the contact's [Number] or [Name] you want to edit. Click "S/MIME Certificate" in [Settings]. Click [Import] on the required certificate to register it, and then click [Submit]. Click [OK].

  • Page 351: Storing Size

    Using Various Functions > Functions Storing Size Select size of image to be stored. Value Description Same as original size, A4, A5, A6, B5, B6, Letter, Legal, If you want to use a size different from the original Statement, Executive, Oficio II, Folio, 216 × 340 mm, size, select from the standard sizes.

  • Page 352: Encrypted Pdf

    Using Various Functions > Functions Encrypted PDF Enter the password you set to print the PDF data. Enter the password and select [OK]. NOTE For details on entering the password, refer to the following: ➡   Character Entry (page 761)  ...

  • Page 353: Jpeg/Tiff Print

    Using Various Functions > Functions JPEG/TIFF Print Select the image size when printing JPEG or TIFF files. Item Description [Paper Size] Fits the image size to the selected paper size. [Image Resolution] Prints at resolution of the actual image. [Print Resolution] Fits the image size to the print resolution.

  • Page 354: Xps Fitto Page

    Using Various Functions > Functions XPS FitTo Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS file. (Values: [Off], [On])

  • Page 355: Status/Job Cancel

    Status/Job Cancel 7 Status/Job Cancel...

  • Page 356: Checking Job Status

    Status/Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.
  • Page 357 Status/Job Cancel > Checking Job Status Select the job you want to check. Select the job to confirm, and select [Menu]. ] keys > [Detail] > [OK] key The status of the jobs is displayed. ➡   Print Job Status (page 349) ➡  ...

  • Page 358: Details Of The Status Screens

    Status/Job Cancel > Checking Job Status Details of the Status Screens NOTE • You can show the job statuses of all users, or only the statuses of your own jobs. ➡   [Disp. Status/Log] (page 455) • This setting can also be changed from Command Center RX. For details, refer to the following: ➡  Command Center RX User Guide  ...
  • Page 359 Status/Job Cancel > Checking Job Status Item Description Sender Info. Displays information about the sender. For fax reception If a sender name is set when receiving a fax, the sender name will be displayed. If only the sender number is set, only the number will be displayed.

  • Page 360: Send Job Status

    Status/Job Cancel > Checking Job Status Send Job Status Item Description Status Job status [Processing]: The status before starting to send, such as during scanning originals [Pause]: Pausing the job [Canceling]: Canceling the job Accepted Time Accepted time of job Job Name When the job name cannot be displayed because the job name is too long, selecting [Detail] will display the entire job name.
  • Page 361 Status/Job Cancel > Checking Job Status Item Description Destination Destination is displayed. When there is only one destination Destination (any of destination name, FAX number, email address, or server name) NOTE When the sender information is too long to be displayed, selecting [Detail] will display the entire sender information.

  • Page 362: Store Job Status

    Status/Job Cancel > Checking Job Status Store Job Status Item Description Accepted Time Accepted Time of job Job Type [Scan]: Save scan [FAX]: Save fax [Printer]: Save printer Job Name When the job name cannot be displayed because the job name is too long, selecting Detail will display the entire job name.

  • Page 363: Scheduled Job Status

    Status/Job Cancel > Checking Job Status Scheduled Job Status Item Description Status Job status [Waiting]: Waiting sending DestinationAccepted Time Destination is displayed. ➡   Send Job Status (page 351) User Name User Name for the executed job [-----] is displayed when user login administration is disabled. [Start Time] Time to start the scheduled job Original Pages...

  • Page 364: Checking Job History

    Status/Job Cancel > Checking Job History Checking Job History NOTE • Job history is also available by Command Center RX or KYOCERA Net Viewer from the computer. For details, refer to the following: ➡  Command Center RX User Guide ➡  KYOCERA Net Viewer User Guide •...

  • Page 365: Displaying Job History Screen

    Status/Job Cancel > Checking Job History Displaying Job History Screen Display the screen [Status/Job Cancel] key > [ ] keys > [Print Job Log] > [Send Job Log], [Store Job Log] or [FAX Job Log] > [OK] key ➡  FAX Operation Guide Select the job you want to check.
  • Page 366 Status/Job Cancel > Checking Job History [Box]: Printer job [Printer]: Print copy [Report]: Printing report/list [E-mail]: Email reception and print [USB]: Data printing from external media User Name User Name for the executed job [-----] is displayed when user login administration is disabled. Pages and number of copies Number of printed pages Number of printed pages/Total number of printed pages...
  • Page 367 Status/Job Cancel > Checking Job History Original pages Original pages Color/Black & White Color mode [Color/B & W] [Full Color] [Black & White] [Grayscale] [Mixed] Destination Destination is displayed. ➡   Send Job Status (page 351) NOTE If the login user name entry screen appears during operations, log in.  ...
  • Page 368 Status/Job Cancel > Checking Job History Color/Black & White Color mode [Color/B & W] [Full Color] [Black & White] [Grayscale] [Mixed] Sender Information Displays information about the sender. ➡   Send Job Status (page 351)

  • Page 369: Sending The Log History

    Status/Job Cancel > Checking Job History Sending the Log History You can send the log history by E-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached.

  • Page 370: Job Operation

    Status/Job Cancel > Job Operation Job Operation Pause and Resumption of Jobs Pause/resume all printing jobs in printing/waiting. Display the screen Select the [Status/Job Cancel] key. Select [Pause]. Printing is paused. When resuming the printing of jobs that have been paused, select [Resume]. NOTE Selecting a function key such as the [Back] key or the [Copy] key while the job is paused will [Resume paused jobs.

  • Page 371: Canceling Of Jobs

    Status/Job Cancel > Job Operation Canceling of Jobs A job in printing/waiting status can be canceled. Display the screen [Status/Job Cancel] key > [ ] keys > [Print Job Status] > [Send Job Status] > [Store Job Status] or > [Scheduled Job] > [OK] key Cancel a job.

  • Page 372: Check The Device Information

    Status/Job Cancel > Check the device information Check the device information Configure the devices/lines installed or connected to this machine or check their status. Display the screen Select the [Status/Job Cancel] key. Select the item to check. Select the [OK] key to display the status of the selected device. Check the information.

  • Page 373: Checking The Remaining Amount Of Toner And Paper, And The Condition Of The Unit

    Status/Job Cancel > Checking the Remaining Amount of Toner and Paper, and the Condition of the Unit Checking the Remaining Amount of Toner and Paper, and the Condition of the Unit On the message display, you can check the presence of toner and paper, as well as the remaining life of the unit. Display the screen Select the [Status/Job Cancel] key.

  • Page 374: System Menu

    System Menu 8 System Menu...

  • Page 375: Operation Method

    System Menu > Operation Method Operation Method Configure settings related to overall machine operation. System Menu is operated as follows: Display the screen Selecting the [System Menu/Counter] key will display the setting screen in the message display. Select the displayed setting. ➡  ...

  • Page 376: System Menu Settings

    System Menu > System Menu Settings System Menu Settings This section explains the functions that can be configured in System Menu. To configure the settings, select the item in System Menu and select the setting item. For details on each function, see the table below. [ Report] Print reports to check the machine settings and status.
  • Page 377 System Menu > System Menu Settings [Document Box] Configure settings for F Code Box, Job Box and Polling Box. ➡   [Document Box] (page 474) [Application] Configure the application settings. ➡   [Application] (page 475) [Edit Destination] Configure settings for address book. ➡  ...

  • Page 378: [Report]

    System Menu > [Report] [Report] Print reports to check the machine settings, status, and history. Settings for printing reports can also be configured. [Report Print] [System Menu/Counter] key > [ ] keys > [Report] > [OK] key > [ ] keys > [Report Print] > [OK] key Item Description [Menu Map]...

  • Page 379: [Admin Rpt Set.]

    System Menu > [Report] [Admin Rpt Set.] [System Menu/Counter] key > [ ] keys > [Report] > [OK] key > [ ] keys > [Admin Rpt Set.] > [OK] This item is displayed for fax-compatible machines. Configure settings for Outgoing Fax report and Incoming Fax report. ➡  FAX Operation Guide...

  • Page 380: [Result Rpt Set.]

    System Menu > [Report] [Result Rpt Set.] [System Menu/Counter] key > [ ] keys > [Report] > [OK] key > [ ] keys > [Result Rpt Set.] > [OK] Configure settings for notices for sending and receiving. [Send Result] Automatically print a report of transmission result when a transmission is complete. Item Description [E-mail/Folder]...

  • Page 381: [Jobs Log]

    System Menu > [Report] [Jobs Log] [System Menu/Counter] key > [ ] keys > [Report] > [OK] key > [ ] keys > [Jobs Log] > [OK] key Item Description [Auto Sending] This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged.

  • Page 382: History Management

    System Menu > [Report] History Management It is possible to perform Log Management for the following logs on this machine. Jobs Log Log subject Copy/Fax/Scan/Send/Print job completion Checking job status/Changing of jobs/Canceling of jobs Log information Event occurrence date and time Event type Information on users logged in (or users who attempted to log in) NOTE...

  • Page 383: [Counter]

    System Menu > [Counter] [Counter] [System Menu/Counter] key > [ ] keys > [Counter] > [OK] key Item Description [Printed Pages] You can check the number of pages printed. Value: [by Function], [by Paper Size], [by Duplex], [by Combine] [Scanned Pages] You can check the total number of pages loaded for copy, fax, etc.

  • Page 384: [System/Network]

    System Menu > [System/Network] [System/Network] [Network Setting] Configure the machine system. [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key > [ ] keys > [Network Setting] > [OK] key Configures network settings. [Host Name] [System Menu/Counter] key > [ ] keys >...
  • Page 385 System Menu > [System/Network] [Wi-Fi Easy Setup] [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key  > [ ] keys > [Network Setting] > [OK] key  > [ ] keys > [Wi-Fi Easy Setup] > [OK] key Set up Wi-Fi using your computer or mobile device.
  • Page 386 System Menu > [System/Network] [Wi-Fi Direct Set] [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key > [ ] keys >[Network Setting] > [OK] key > [Wi-Fi Direct Set] > [OK] key > [Wi-Fi Direct] > [OK] key Set Wi-Fi Direct.
  • Page 387 System Menu > [System/Network] Item Description [Password] Select whether the Wi-Fi Direct password is automatically generated or created manually. When [Auto] is selected, the Persistent Group setting changes to [On]. When [Auto] is selected, the Persistent Group setting changes to [On]. Value: [Auto], [Manual] NOTE If [Manual] is selected, set a password (8 or more characters).
  • Page 388 System Menu > [System/Network] [Wi-Fi Settings] [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key > [ ] keys >[Network Setting] > [OK] key > [Wi-Fi Settings] > [OK] key > [Wi-Fi] Set Wi-Fi Direct. [Wi-Fi] Item Description [Wi-Fi] Select whether to use Wi-Fi.
  • Page 389 System Menu > [System/Network] Item Description [Push Button] If the access point supports the push button method, wireless settings can be configured using the push button. This setting executes push button, and the connection is started by pressing the push button on the access point.
  • Page 390 System Menu > [System/Network] Item Description [Encryption] Select encryption method. The setting values vary depending on the Network Authentication setting. Open Value: [Disabled], [WEP] NOTE If you selected [WEP], set the WEP key (up to 26 characters) and WEP Key Index (0 to 3).  ...
  • Page 391 System Menu > [System/Network] Item Description [DHCP] Select whether to use the DHCP (IPv4) server. Value: [Off], [On] [Auto-IP] Select whether to use Auto-IP. Value: [Off], [On] [IP Address] Set the IP address. Value: ###.###.###.### NOTE When DHCP is set to [On], the value cannot be entered.  ...
  • Page 392 System Menu > [System/Network] [IPv6 Setting] Set up TCP/IP (IPv6) to connect to the network. Displayed when TCP/IP is set to [On]. Item Description [IPv6 Setting] Select whether to use IPv6. Value: [Off], [On] NOTE Selecting [On] displays IP Address in [Link Local] after restarting the network.
  • Page 393 System Menu > [System/Network] Item Description [DHCPv6 Settings] Select whether to use the DHCP (IPv6) server. Value: [Off], [On] NOTE • This function is displayed when [IPv6 Setting] is set to [On]. • Selecting [On] displays IP address in [IP Address] after restarting the network.
  • Page 394 System Menu > [System/Network] [Wired Netwk. Set] [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key > [ ] keys > [Network Setting] > [OK] key > [Wired Netwk. Set] > [OK] key Configure wired network settings. [TCP/IP Settings] [TCP/IP] Select whether to use TCP/IP Protocol.
  • Page 395 System Menu > [System/Network] Item Description [DNS Server] Set the IP address of DNS (Domain Name System) server. Value: [Auto (DHCP)], [Manual] NOTE When [Manual] is selected, enter the DNS server IP address into [Primary Server] and [Secondary Server].   [DNS over TLS] Set whether to connect to a DNS server during communication protected by TLS.
  • Page 396 System Menu > [System/Network] Item Description [Manual Settings] Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6). Value [IP AddressIP Address] 128-bits address is expressed in eight groups consisting of four- digit hexadecimal digits. The groups are separated by colon (:). [Prefix Length] 0 to 128 [Default Gateway]...
  • Page 397 System Menu > [System/Network] Item Description [DNS Server] Set the IP address of DNS (Domain Name System) server. Value: [Auto (DHCP)], [Manual] NOTE When [Manual] is selected, enter the DNS server IP address into [Primary Server] and [Secondary Server].   [DNS over TLS] Set whether to connect to a DNS server during communication protected by TLS.
  • Page 398 System Menu > [System/Network] [LAN Interface] Item Description [LAN Interface] Specify the settings for the LAN interface to be used. Value: [Auto], [10Base-Half], [10Base-Full], [100Base-Half], [100Base- Full], [1000Base-T] IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON.  ...
  • Page 399 System Menu > [System/Network] [Bonjour] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Network] > [OK] key > ] keys > [Bonjour] > [OK] key Item Description [Bonjour] Select whether to use [Bonjour]. Value: [Off], [On]...
  • Page 400 System Menu > [System/Network] [IP Filter (IPv4)] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Network] > [OK] key > ] keys > [IP Filter (IPv4)] > [OK] key Item Description [IP Filter (IPv4)] Configure the IP Filter Setting.
  • Page 401 System Menu > [System/Network] IP Filter (IPv6) [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Network] > [OK] key > ] keys > [IP Filter (IPv6)] > [OK] key Item Description [IP Filter (IPv4)] Configure the IP Filter Setting.
  • Page 402 System Menu > [System/Network] [IPSec] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Network] > [OK] key > ] keys > [IPSec] > [OK] key Item Description [IPSec] Set whether or not to use the IPSec. Value: [OffOff], [OnOn]...
  • Page 403 System Menu > [System/Network] [ProtocolSettings] [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key > [ ] keys > [Network Setting] > [OK] key > [ ] keys > [ProtocolSettings] > [OK] key Configures protocol settings. [SNMPv3] Item Description [SNMPv3]...
  • Page 404 System Menu > [System/Network] [SMB(Client)] Item Description [SMB(Client)] Select whether to send documents using SMB. Value: [Off], [On] [SNMP] Item Description [SNMP] Select whether to communicate using SNMP. The setting will be changed after restarting the device or network. Value: [Off], [On] [SMTP] Item Description...
  • Page 405 System Menu > [System/Network] [IPP] Item Description [IPP] Set whether to send documents using IPP. To use this, select [On] for this setting, and select [Off] for in the . Then select [Secure Only (IPPS)] in the security settings from Command Center RX. The factory default port number is 631.
  • Page 406 System Menu > [System/Network] Item Description [LDAP] Set whether to communicate using HTTPS. The setting will be changed after restarting the device or network. Value: [Off], [On] [ThinPrint] Item Settings [ThinPrint] Set whether to use ThinPrint. To use this, select [On] in these settings. The factory default port number is 4000.
  • Page 407 System Menu > [System/Network] [Enhanced WSD] Item Description [Enhanced WSD] Set whether to use our proprietary web services. The setting will be changed after restarting the device or network. Value: [Off], [On] [EnhancedWSD(TLS)] Item Description [EnhancedWSD(TLS)] Set whether to use our proprietary Web service on TLS. In [Security] set [TLS Setting] to [On].
  • Page 408 System Menu > [System/Network] [REST over TLS] Item Description [REST over TLS] Select whether to communicate using REST protected by TLS. To use this, select [On] in these settings. The factory default port number is 9081. The setting will be changed after restarting the device or network. Value: [Off], [On], 1 to 32767 (Port Number) [VNC(RFB)overTLS] Item...
  • Page 409 System Menu > [System/Network] [EnhncdVNC ov TLS] Item Description [EnhncdVNC ov TLS] Start Command Center RX and set for using TLS-protected remote operation. The factory default port number is 9061. In [Security] set [TLS Setting] to [On]. The setting will be changed after restarting the device or network. Value: [Off], [On], 1 to 32767 (Port Number) NOTE...
  • Page 410 System Menu > [System/Network] [Secure Settings] [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key > [ ] keys >[Network Setting] > [OK] key > [Secure Settings] > [OK] key  > [TLS] > [OK] key Set whether to use TSL for communication. Value: [Off], [Off]...
  • Page 411 System Menu > [System/Network] [Ping] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Network] > [OK] key > ] keys > [Ping] > [OK] key Item Description [Ping] Check if you can communicate with the destination by entering the host name or IP address of the destination.
  • Page 412 System Menu > [System/Network] [Restart Network] Item Description [Restart Network] Restarts the network.
  • Page 413 System Menu > [System/Network] [Primary Network] [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key > [ ] keys > [Primary Network] > [OK] key Configure the network to use when connecting for sending function, network authentication, and extended address books.
  • Page 414 System Menu > [System/Network] [I/F Block Set.] [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key > [ ] keys > [I/F Block Set.] > [OK] key This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional interfaces.
  • Page 415 System Menu > [System/Network] [SecurityQuickSet] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [SecurityQuickSet] > [OK] key Item Description [SecurityQuickSet] Select security settings from levels 1 to 3 that are close to your environment, and change (customize) the functions as needed.
  • Page 416 System Menu > [System/Network] [Data Security] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Data Security] > [OK] key Configure settings related to data stored in memory. [DataSanitization] This function returns the following information stored in the machine to the factory default. •...
  • Page 417 System Menu > [System/Network] [SW Verification] Verify the software in the machine. Select [Start] to run the verification. If you experience any abnormalities in software verification, contact your service representative.
  • Page 418 System Menu > [System/Network] [Restart] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Restart] > [OK] key Item Description [Restart] Restart the machine without turning the power switch off. Use this to deal with any unstable operation by the machine.
  • Page 419 System Menu > [System/Network] [Op Functions] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Op Functions] > [OK] Item Description [Op Functions] You can use the optional applications installed on this machine. Value: [UG-33], [ID Card] ➡  ...
  • Page 420 System Menu > [System/Network] [Remote Serv.Set.] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Remote Serv.Set.] > [OK] key  > [Remote Services] > [OK] key When the trouble occurs on this product, it is possible to explain the operational procedure and the troubleshooting method through the internet from our sales office by accessing the operation panel screen of this product while operating the screen.
  • Page 421 System Menu > [System/Network] [Software Version] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Software Version] > [OK] key Item Description [System] You can check the version of the system software installed on this machine.
  • Page 422 System Menu > [System/Network] [FAX Server Set.] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [FAX Server Set.] > [OK] key > [FAX] > [OK] key Item Description [FAX] Select whether to use the Fax Server. Value: [Off], [OnOn] [Address Settings] Set the prefix, suffix and domain name to attach to the destination.
  • Page 423 System Menu > [System/Network] [Managed by Admin] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Managed by Admin] > [OK] key Item Description [Managed by Admin] If you are the same user of this machine as the administrator, such as at home or in a small office, you will be able to use functions that require logging in as an administrator without logging in.
  • Page 424 System Menu > [System/Network] [Remote Operation] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Remote Operation] > [OK] key  > [Remote Ope. Set.] > [OK] key Item Description [Remote Ope. Set.] Set whether to use Remote Operation.
  • Page 425 System Menu > [System/Network] [Admin FW Update] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Admin FW Update] > [OK] key Item Description [FW Update Tool] Set whether to allow firmware updates using the firmware update tool. Value: [Permit], [Prohibit]...
  • Page 426 System Menu > [System/Network] [FW Update Tool] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [FW Update Tool] > [OK] Value: [Permit], [Prohibit]...
  • Page 427 System Menu > [System/Network] [Allowlisting] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Allowlisting] > [OK] key Item Description [Allowlisting] In case if the unauthorized program or the program that has tampered are installed, the stored data or the contents of the communication in this program might be stolen.
  • Page 428 System Menu > [System/Network] Rem. Print Jobs [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Rem. Print Jobs] > [OK] Item Description [Rem. Print Jobs] These settings are for print jobs that require security considerations, such as passwords.
  • Page 429 System Menu > [System/Network] [Secure Boot] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Secure Boot] > [OK] key Item Description [Secure Boot] Secure Boot is a function that detects tampering with the BIOS or firmware when starting the machine.
  • Page 430 System Menu > [System/Network] [Import/Export] [System Menu/Counter] key > [ ] keys > [System] > [OK] key > [ ] keys > [Import/Export] > [OK] Item Description [Import/Export] Request approval from the administrator when importing/exporting data. Value: [OffOff], [OnOn]...

  • Page 431: [User/Job Account]

    System Menu > [User/Job Account] [User/Job Account] [System Menu/Counter] key > [ ] keys > [User/Job Account] > [OK] key > Value: [User Login Set.], [Job Account.Set.] Configures settings related to machine management. [User Login Set.] Item Description [User Login] Value: [Off], [Local Authentic.], [Netwk Authentic.] [Netwk Authentic.] Value: [NTLM] >...
  • Page 432 System Menu > [User/Job Account] Item Description [Total JobAccounting] Value: [Printed Pages], [Scanned Pages], [FAX TX Pages], [FAX TX Time], [Counter Reset] [Printed Pages] Value: [Copy/Print Pages], [FAX RX Pages], [Total PrintPages], [Duplex Pages], [Combine Pages] [Counter Reset] > [Yes], [No] [Each Job Account] [Others] Value: [Printed Pages], [Scanned Pages], [FAX TX Pages], [FAX TX...

  • Page 433: [User Property]

    System Menu > [User Property] [User Property] [System Menu/Counter] key > [ ] keys > [User Property] > [OK] key View information about the currently logged-in user and modify some information. ➡   Enable User Login Administration (page 484)

  • Page 434: [Common Settings]

    System Menu > [Common Settings] [Common Settings] Configure overall machine operation. Details are below. Item Description [Language] Set the language to use for the message display, and select inch or metric for the unit for paper dimensions. ➡   [Language] (page 426) [Default Screen] Select the screen appearing right after start-up (default screen).

  • Page 435: [Language]

    System Menu > [Common Settings] Item Description [Keyboard Type] Select the keyboard input language. ➡   [Keyboard Type] (page 457) [Low Toner Alert] Set the amount of remaining toner to notify the administrator when to order a toner when the toner is running low. ➡  ...

  • Page 436: [Default Screen]

    System Menu > [Common Settings] [Default Screen] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key > [ ] keys > [Default Screen] > [OK] key Value: [Status], [Copy], [Send], [FAX], [Document Box]...

  • Page 437: [Sound]

    System Menu > [Common Settings] [Sound] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key > [ ] keys > [Sound] > [OK] key Value: [Buzzer], [FAX Speaker], [FAX]...

  • Page 438: [Display Bright.]

    System Menu > [Common Settings] [Display Bright.] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key > [ ] keys > [Image Quality] > [OK] key Value: [Darker -3], [Darker -2], [Darker -1], [Normal 0], [Lighter +1], [Lighter +2], [Lighter +3]...

  • Page 439: [Media Type Set.]

    System Menu > [Common Settings] [Media Type Set.] [System Menu/Counter] key > [ ] keys > [Common Settings] > [ ] keys > [Orig./Paper Set.] > [ ] keys > [Media Type Set.] [OK] keys Select weight for each media type. The following media type and paper weight combinations are available.
  • Page 440 System Menu > [Common Settings] [Duplex Printing] Item Description [Permit] Duplex printing allowed. [Prohibit] Duplex printing not allowed. [Name] Change names for Custom 1-8. Names should be not more than 16 characters. Selecting media type at multipurpose tray, the name after change will be displayed. ➡  ...

  • Page 441: [Orig./Paper Set.]

    System Menu > [Common Settings] [Orig./Paper Set.] Custom Orig.Size Configure settings for originals. Set up frequently-used custom original size. The custom size option is displayed on the screen to select original size. [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key > [ ] keys >...
  • Page 442 System Menu > [Common Settings] Item Description [Auto Detect] [Detect Std.Size] Select whether to enable automatic detection of the Standard Size. The size that can be detected is A6, B6, A5, B5, A4, and Folio in the case of centimeter size. For inch size, Statement, Letter, and only one of Legal, Officio II, or 216mm x 340mm.
  • Page 443 System Menu > [Common Settings] Item Description [Cassette 1 Size] to [Cassette 3 Register the custom size to be used in Cassette 1 to Cassette 3. Size] Value: Metric X: 105 to 216 mm (in 1 mm increments) Y: 148 to 356 mm (in 1 mm increments) Inch X: 4.13 to 8.50"...
  • Page 444 System Menu > [Common Settings] Item Description [Cassette 1 Size] to [Cassette 3 Size] Select the paper size. [A4], [A5-R], [A5], [A6], [B5], [letter], [Legal], [Statement], [Executive], [Oficio II], [Folio] [216 x 340 mm], [16K], [ISO B5] [Custom] [Cassette 1 Type] to [Cassette 3 Select the media type.
  • Page 445 System Menu > [Common Settings] [Def. PaperSource] Select the default paper source. Value: Cassette 1 to Cassette 3, MP Tray NOTE [Cassette 2] to [Cassette 3] are displayed when the optional paper feeder is installed.   [SpcialPaper Act.] When printing on Prepunched, Preprinted, and Letterhead, punch-holes might not be aligned or the print direction might be upside-down due to a combination of copying functions and the way originals are set.

  • Page 446: [Paper Setup Msg]

    System Menu > [Common Settings] [Paper Setup Msg] [System Menu/Counter] key > [ ] keys > [Paper Settings] > [OK] key > [Paper Setup Msg] > [OK] key Set whether to display the confirmation screen for the paper setting when a new paper is set for each cassette. Item Description [Cassette 1] to [Cassette 3]...

  • Page 447: [Preset Limit]

    System Menu > [Common Settings] [Preset Limit] Restrict the number of copies that can be made at one time. [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Preset Limit] > [OK] key Value: 1 to 999 copies...

  • Page 448: [Measurement]

    System Menu > [Common Settings] [Measurement] Select inch or millimeter for the unit for paper dimensions. [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Measurement] > [OK] key Setting value: Inch, mm...

  • Page 449: [Error Handling]

    System Menu > [Common Settings] [Error Handling] [System Menu/Counter] key > [ ] keys > [ Common Settings] > [OK] key [ ] keys > [Error Handling] > [OK] key Item Description [DuplexPaperError] Set what to do when duplex printing is not possible for the selected paper sizes and media types.

  • Page 450: [Date/Time]

    System Menu > [Common Settings] [Date/Time] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Date Setting] > [OK] key Configures settings related to the date and time. Item Description [Date/Time] Set the date and time for the location where you use the machine. If you perform Send as Email, the date and time set on the machine will be displayed on the header.

  • Page 451: [Timer Setting]

    System Menu > [Common Settings] [Timer Setting] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Timer Setting] > [OK] key Configures settings related to the time. [Auto Panel Reset] If no jobs are run for a certain period of time, automatically reset settings and return to the default setting. Select to use Auto Panel Reset or not.

  • Page 452: Power Off Timer

    System Menu > [Common Settings] Item Description [Sleep Rules] Select whether to use the Energy Saver mode for the following functions individually: • When connecting IC Card Reader. Displayed when the optional Card Authentication Kit is activated. Value: [Off], [On] •...
  • Page 453 System Menu > [Common Settings] [Ping Timeout] Set the time until timeout occurs when "Network Setting" is executed in [Ping]. Value: 1 to 30 seconds (in 1 second increments)

  • Page 454: [Function Default]

    System Menu > [Common Settings] [Function Default] [System Menu/Counter] key > [ ] > [Common Settings] > [OK] key > [ ] > [Function Default] > [OK] [Def.Orig.(Copy)] Item Description [Def.Orig.(Copy)] Set the default value for the original size when copying. If [Auto(Non-Std.)] in [Common Settings] >...
  • Page 455 System Menu > [Common Settings] [Color Selection] Item Description [Color Selection] Select the default color mode for scanning documents. Value: [Auto (Color/Gray)], [Auto (Color/B & W)], [Full Color], [Grayscale], [Black & White] [Scan Resolution] Item Description [Scan Resolution] Select the default scanning resolution for scanning documents. Value: [200x100dpi Normal], [200x200dpi Fine], [200x400dpi S.Fin], [300x300dpi], [400x400dpi U.Fin], [600x600dpi] [FAX Resolution]...
  • Page 456 System Menu > [Common Settings] [Collate] Item Description [Collate] Set the defaults for Collate. Value: [OffOff], [OnOn] [Orig.Orientation] Item Description [Orig.Orientation] Set the original orientation defaults. Value: [Top Edge on Top], [Top Edge on Left] [Backgrnd(Copy)] Item Description [Backgrnd(Copy)] Set the default Background Density (Copy). Value: [OffOff], [Auto], [Manual(Darker 5)] [Backgrnd(Send)] Item...
  • Page 457 System Menu > [Common Settings] [Border Erase def] [System Menu/Counter] key > [ ] > [Common Settings] > [OK] key > [ ] > [Function Default] > [OK] key > [ ] > [Border Erase def] > [OK] key Item Description [B Erase Copy] Set the defaults for B Erase Copy.
  • Page 458 System Menu > [Common Settings] [File Name Entry] Item Description [File Name Entry] Set an automatically entered name (default) for jobs. Additional information such as Date and Time and Job No. can also be set. Value: [FileName]: Up to 32 characters can be entered. [Additional Info.], [None], [Date], [Job No.], [Job No.
  • Page 459 System Menu > [Common Settings] [File Separation] Item Description [File Separation] Select the default file separation setting. Value: [OffOff], [Each Page] [JPEG/TIFF Print] Item Description [JPEG/TIFF Print] Select the image size (resolution) when printing JPEG or TIFF file. Value: [Paper Size], [Image Resolution], [Print Resolution] [XPS FitTo Page] Item Description...
  • Page 460 System Menu > [Common Settings] [Clear Job Set.] Item Description [Clear Job Set.] Set whether to reset function settings to their defaults after the job starts. Value: [Clear], [Do Not Clear] [Detail Setting] Item Description [2 in 1 Layout] Sets the defaults when a 2-in-1 layout is selected for page aggregation. Value: [L to R], [T to B], [R to L], [B to T] [4 in 1 Layout] Sets the defaults when a 4-in-1 layout is selected for page aggregation.

  • Page 461: [Login Operation]

    System Menu > [Common Settings] [Login Operation] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Login Operation] > [OK] key Select the login user name/login password entry screen to be used during login. Value: [Use Numeric Key], [Select Character]...

  • Page 462: [Ram Disk Mode]

    System Menu > [Common Settings] [RAM Disk Mode] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [RAM Disk Mode] > [OK] key Create a RAM disk and set its capacity. You can print print data from the job box by creating a RAM disk. Value: [Off], [On] If you select [On], you can set the [RAM Disk Size].

  • Page 463: [Format Sd Card]

    System Menu > [Common Settings] [Format SD Card] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Format SD Card] > [OK] key Format the SD card. Displayed when the SD card is installed into this machine. To use an SD memory card, you must first use the machine to format the SD memory card.

  • Page 464: [Disp. Status/Log]

    System Menu > [Common Settings] [Disp. Status/Log] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Disp. Status/ Log] > [OK] key [Disp. Status/Log] Set the display of Job Status/Jobs History. Item Description [JobsDetailStatus] Value: [Show All], [My Jobs Only], [Hide All]...

  • Page 465: [Keyboard Lang.]

    System Menu > [Common Settings] [Keyboard Lang.] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Keyboard Lang.] > [OK] key Select the keyboard input language. Value: [FollowDisp.Lang.], [English]...

  • Page 466: [Keyboard Type]

    System Menu > [Common Settings] [Keyboard Type] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Keyboard Type] > [OK] key Select the optional keyboard type. Value: [US-English], [US-English w/EUR], [French], [German], [UK-English]...

  • Page 467: [Low Toner Alert]

    System Menu > [Common Settings] [Low Toner Alert] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Low Toner Alert] > [OK] key Set the amount of remaining toner to notify the administrator when to order a toner when the toner is running low.

  • Page 468: [Maintenancealert]

    System Menu > [Common Settings] [MaintenanceAlert] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [MaintenanceAlert] Item Description [Notify via Panel] Set whether or not to display on the operation panel when a periodic inspection is near.

  • Page 469: [Remote Printing]

    System Menu > [Common Settings] [Remote Printing] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Remote Printing] Select whether to prohibit printing that is performed without operating the machine. When [Prohibit] is selected, a document that has been stored in the document box from the printer driver can be printed from the machine.

  • Page 470: [Direct Prn (Web)]

    System Menu > [Common Settings] [Direct PRN (Web)] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Direct PRN (Web)] Set whether to allow Direct Printing from Command Center RX. Value: , ➡  Command Center RX User Guide...

  • Page 471: [Show Poweroffmsg]

    System Menu > [Common Settings] [Show PowerOffMsg] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key > [ ] keys > [Show PowerOffMsg] > [OK] key Set the mode whether display a confirmation message in power supply off. Value: [Off], [On]...

  • Page 472: [Energysaver Set.]

    System Menu > [Common Settings] [EnergySaver Set.] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [EnergySaver Set.] [Recovery Level] Item Description [Recovery Level] Select the method of recovery from energy saver. Value [Full Recovery]: This mode enables the use of all functions immediately.

  • Page 473: [Pause/Resume Set]

    System Menu > [Common Settings] [Pause/Resume Set] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key [ ] keys > [Pause/Resume Set] Select whether to permit for the pausing or resuming of all printing. Value: [Permit ], [Not Allowed]...

  • Page 474: [Cloudconnectset.]

    System Menu > [Common Settings] [CloudConnectSet.] [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key > [ ] keys > [CloudConnectSet.] > [OK] key Set connection and editing restrictions for Cloud Access. ➡   Cloud Linkage Function (page 269)

  • Page 475: [Copy]

    System Menu > [Copy] [Copy] [System Menu/Counter] key > [ ] keys > [Copy] > [OK] key Item Description [Orig./Paper Set.] Set the default paper selection. Value: [Auto], [Def. PaperSource] [AutoPaperSelect.] If [Auto] is selected for Paper Selection, set the paper size selection method for when the zoom changes.

  • Page 476: [Printer]

    System Menu > [Printer] [Printer] [System Menu/Counter] key > [ ] key > [Printer] > [OK] key Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. [Emulation Set.] Item Description...
  • Page 477 System Menu > [Printer] Item Description [FormFeed TimeOut] Receiving print data from the computer, the machine may sometimes wait if there is no information signaling that the last page does not have any more data to be printed. When the preset timeout passes, the machine automatically prints paper.
  • Page 478 System Menu > [Printer] Item Description [Auto Cass.Change] Select the following actions when the paper runs out in the paper source while printing. Value: [OffOff], [OnOn] NOTE If you select [OffOff], when the printer runs out of paper, it displays "Load paper in cassette #."(where # is the cassette number) or "Load paper in MP tray."...

  • Page 479: [Send]

    System Menu > [Send] [Send] [System Menu/Counter] key > [ ] keys > [Send] > [OK] key [Select Key Set. Folio] Item Description [Select Key Set. Folio] You can register frequently used sending functions for the selection key. You can easily set it by selecting the selection key. Value: [None], [Color Selection], [Original Size], [Original Image], [Scan Resolution], [Sending Size], [Border Erase], [Zoom], [Orig.Orientation], [Continuous Scan], [File Format], [File Name Entry], [Subject/Body],...
  • Page 480 System Menu > [Send] Item Description [Default Screen] Value: [Destination], [Address Book] Set the default screen displayed when you select the [Send] key. [Send and Forward] Value: [Forward], [Destination] [Forward] Value: [Off], [On] [Destination] Value: [Confirmation] > Destination Check, [Register] > [Address Book], [Address Entry] [Address Book] >...
  • Page 481 System Menu > [Send] Item Value [Confirm Password] Select whether to confirm password when setting digital signature. Value: [Off], [On] NOTE This function is displayed when [DigitalSignature] is set to [Specify Each Job].   [Password] Set a password required for setting digital signature. Enter a new security password 6 to 16 alphanumeric characters and symbols.

  • Page 482: [Fax]

    System Menu > [FAX] [FAX] [System Menu/Counter] key > [ ] keys > [FAX] > [OK] key Configures settings for fax functions. For details, refer to the following: ➡  FAX Operation Guide...

  • Page 483: [Document Box]

    System Menu > [Document Box] [Document Box] [System Menu/Counter] key > [ ] keys > [Document Box] > [OK] key [Sub Address Box] ➡  FAX Operation Guide [Job Box] ➡  FAX Operation Guide [System Menu/Counter] key > [ ] keys > [Document Box] > [OK] key > [ ] keys >...

  • Page 484: [Application]

    System Menu > [Application] [Application] [System Menu/Counter] key > [ ] keys > [Application] > [OK] key > [Menu] > [ ] keys The functionality of the machine can be expanded by installing applications. Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are available. For details, contact your sales representative or dealer.

  • Page 485: [Edit Destination]

    System Menu > [Edit Destination] [Edit Destination] [System Menu/Counter] key > [ ] keys > [Edit Destination] > [OK] key [Address Book] [Edit Destination] > [OK] key > [ ] keys > [Address Book] > [OK] key Configure settings for address book. ➡  ...
  • Page 486 System Menu > [Edit Destination] Item Description [Address Book] Configure what type of address book to display. Value: [Machine AddrBook], [Ext Address Book] For information on the Ext Address Book, see the following: ➡  Command Center RX User Guide...

  • Page 487: [Adjust/Maint.]

    System Menu > [Adjust/Maint.] [Adjust/Maint.] Adjust printing quality and conduct machine maintenance. [System Menu/Counter] key > [ ] keys > [Adjust/Maint.] > [OK] key [Copy Denst. Adj.] Item Description [Copy Denst. Adj.] Makes the overall density of the copy darker or lighter. [-3 Lighter], [-2], [-1], [0 Normal], [+1], [+2], [+3 Darker] [Send/Box Density] Item...
  • Page 488 System Menu > [Adjust/Maint.] [Backgrnd Density] Make the overall background darker or lighter. Item Description [Copy(Auto)] Darkens or lightens overall background density adjustment during copying. Value: [-3 Lighter], [-2], [-1], [0 Normal], [+1], [+2], [+3 Darker] [Send/Box(Auto)] Darkens or lightens overall background density when sending images or storing them in the Document Box.
  • Page 489 System Menu > [Adjust/Maint.] Item Description [Level] Value: [Low], [Middle], [High] Increasing the level will increase the reproduction level of characters. [Noise Removal] Select whether to remove noise. [Off], [On] [Service Setting] Item Description [Service Setting] Perform the maintenance and inspection of the machine. This menu is primarily used by service personnel for maintenance work.

  • Page 490: User Authentication And Accounting (User Login, Job Accounting)

    User Authentication and Accounting (User Login, Job Accounting) 9 User Authentication and Accounting (User Login, Job Accounting)

  • Page 491: Overview Of User Login Administration

    User Authentication and Accounting (User Login, Job Accounting) > Overview of User Login Administration Overview of User Login Administration User login administration specifies how the user access is administered on this machine. Enter a correct login user name and password for user authentication to login. 1 Enable User Login Administration ➡  ...

  • Page 492: Managing The Users That Send Faxes From A Pc

    User Authentication and Accounting (User Login, Job Accounting) > Overview of User Login Administration Managing the Users that Send Faxes from a PC FAX driver settings on the PC are necessary to manage the users that send faxes from a PC. ➡  ...

  • Page 493: Enable User Login Administration

    User Authentication and Accounting (User Login, Job Accounting) > Enable User Login Administration Enable User Login Administration This enables user login administration. Select one of the following authentication methods: Item Description [Local Authentic.] User authentication based on user properties on the local user list stored in the machine.

  • Page 494: Setting User Login Administration

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Setting User Login Administration This registers, alters and deletes users and configures the settings for User Login Administration. Authentication Security If user authentication is enabled, configure the user authentication settings. User Account Lockout Setting You can prohibit the use of a user account if an incorrect password is entered repeatedly to login with that account.

  • Page 495: Password Policy Settings

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Password Policy Settings You can prohibit the setting and use of passwords that do not comply with the password policy. Setting the Password Policy makes it more difficult to break the password. Display the screen [System Menu/Counter] key >...

  • Page 496: Adding A User (Local User List)

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Adding a User (Local User List) You can add 100 user (including the default login user name). Display the screen [System Menu/Counter] key > [ ] keys > [User/Job Account] > [OK] key NOTE If the user authentication screen appears, log in with a user who has the privilege to configure this setting.
  • Page 497 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Login User Name Enter the login user name to login (up to 64 characters). The same login user name cannot be registered. Login Password Enter the password to login (up to 64 characters). E-mail Address The user can register his/her E-mail address.
  • Page 498 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration • Print from USB Drive • Print Report • Print from PC Select whether or not use of the copy print function is prohibited. Value: [Off] , [Reject Usage] Duplex Restrict.
  • Page 499 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Select the [OK] key. A new user is added on the local user list.

  • Page 500: Change The User Properties

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Change the user properties Types of user properties that could be changed may be different depending on user access privilege. Display the screen [System Menu/Counter] key > [ ] keys >...
  • Page 501 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration • Domain name *1 You can change only when you log in with machine administrator authority. *2 Displayed when the optional IC Card Authentication Kit is activated. ➡  ...

  • Page 502: Deleting A User

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Deleting a user. Display the screen [System Menu/Counter] key > [ ] keys > [User/Job Account] > [OK] key > [ ] keys > [User Login Set.] > [OK] key > [ ] keys >...

  • Page 503: Managing The Users That Print On This Machine From A Pc

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Managing the Users that Print on This Machine from a PC To manage the users that print on this machine from a PC, the following settings are necessary in the printer driver.
  • Page 504 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration [Prompt for name andd validate] A screen for entering the user name and password will be displayed when attempting a printing. The user name and password stored in the "Login user name" needs to be entered. The user name and password must be entered each time a printing is attempted.

  • Page 505: Managing The Users That Send Faxes From A Pc

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Managing the Users that Send Faxes from a PC To manage the users that send faxes from a PC, the following settings are necessary in the FAX driver. Instructions are based on interface elements as they appear in Windows 10.

  • Page 506: Managing The Users To Scan Using Twain

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Managing the Users to Scan Using TWAIN The following TWAIN driver settings are necessary to manage the users that use TWAIN for scanning. Instructions are based on interface elements as they appear in Windows 10. Display the screen Click the search box in the taskbar, and enter [TWAIN Driver Setting].

  • Page 507: Managing The Users To Scan Using Wia

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Managing the Users to Scan Using WIA The following WIA driver settings are necessary to manage the users that use WIA for scanning. Instructions are based on interface elements as they appear in Windows 10. Display the screen Please select the Windows [Start] button [Windows Tools]...

  • Page 508: Local Authorization

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Local Authorization Select whether or not to use Local Authorization. NOTE When using Local Authorization, the user authentication type must be set to [Local Authentic.]. ➡   Enable User Login Administration (page 484)  ...

  • Page 509: Server Settings

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Server Settings Set the server type when network authentication is enabled. Display the screen [System Menu/Counter] key > [ ] keys > [User/Job Account] > [OK] key NOTE If the user authentication screen appears, log in with a user who has the privilege to configure this setting.

  • Page 510: Configure Network User Rights

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Configure Network User Rights Select whether or not to grant local user rights to network users. If this setting is applied, when a network user logs in, the logged in network user’s information is registered as a local user. By setting the account name on the registered local user information, network users can coordinate with job accounting.

  • Page 511: Group Authorization Settings

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Group Authorization Settings Set restrictions of the machine usage by each individual group registered in the authentication server. NOTE To use the group authorization settings, "User Login Set." must be selected for the authentication method in [Netwk Authentic.].

  • Page 512: Guest Authorization Settings

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Guest Authorization Settings When User Login Administration is enabled, set the functions that guest users who cannot log in to the machine are allowed to use. NOTE To use Guest Authorization, must be enabled in .
  • Page 513 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Configuring Guest Property Register guest user information and functions that are restricted. Display the screen [System Menu/Counter] key > [ ] keys > [User/Job Account] > [OK] key NOTE If the user authentication screen appears, log in with a user who has the privilege to configure this setting.
  • Page 514 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration EcoPrint Restr. Specify whether only EcoPrint is allowed. Send Restrict. Select whether or not use of the send function is prohibited. FAX Restrict. Select whether or not use of the fax send function is prohibited. Displays only for fax models.

  • Page 515: Obtain Nw User Property

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Obtain NW User Property Set the required information to obtain the network user property from the LDAP server. NOTE • To obtain the network user property from the LDAP server, [Netwk Authentic.] must be selected for the user authentication method in "User Login Set.".

  • Page 516: Ic Card Authentication Kit Settings

    IC card, IC card information has to be registered to the local user list in advance. To use an IC card for network authentication, you must install KYOCERA Net Manager on the network authentication server. Register a user from the server and enter the ID number of the IC card. For details, refer to KYOCERA Net Manager Install Manual.
  • Page 517 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration [System Menu/Counter] key > [ ] keys > [User/Job Account] > [OK] key < [ ] keys > [User Login Set.] > [ ] keys > [Local User List] > [OK] key ] keys >...
  • Page 518 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Delete the ID card information Register ID card information from the user information. NOTE If the user authentication is displayed, refer to the login or keyboard login procedure and log in using an ID card or login user name registered with administrator authority.

  • Page 519: Id Card Settings

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration ID Card Settings If ID card authentication is enabled, select the authentication type. NOTE This functions appears when the Card Authentication kit is activated. ➡   Option configuration (page 756)  ...

  • Page 520: Additional Authentication

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Additional Authentication Select whether or not to require password entry after authenticating by ID card. NOTE This function is displayed when "User Login" is enabled.   Display the screen [System Menu/Counter] key >...
  • Page 521 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Simple Job Printing Displays a list of print jobs saved to the Stored Job Box when logging in with an IC card via user login. NOTE For details on Simple Job Printing, refer to the following: ➡  ...

  • Page 522: Pin Login

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration PIN Login NOTE When using PIN Code Authorization, the network authentication must be enabled and must be selected for server type. ➡   Enable User Login Administration (page 484) ➡  ...

  • Page 523: Using User Login Administration

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Using User Login Administration This section explains procedures while setting job accounting. Login/Logout If user login administration is enabled, the login user name and login password entry screen appears each time you use this machine.

  • Page 524: Overview Of Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Overview of Job Accounting Overview of Job Accounting Job accounting manages the print count accumulated by individual accounts by assigning an ID to each account. 1 Enable job accounting ➡   Enable job accounting (page 517) 2 Setting an account.

  • Page 525: Managing The Scan Job Account By Using Wia

    User Authentication and Accounting (User Login, Job Accounting) > Overview of Job Accounting Managing the Scan Job Account by Using WIA To manage the scan job account by using WIA, you need to configure the WIA driver settings on the computer connected to the machine.

  • Page 526: Enable Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Enable job accounting Enable job accounting Display the screen [System Menu/Counter] key > [ ] keys > [User/Job Account] > [OK] key NOTE If the user authentication screen appears, log in with a user who has the privilege to configure this setting.

  • Page 527: Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Job Accounting Set the Job Accounting method. Display the screen [System Menu/Counter] key > [ ] keys > [User/Job Account] > [OK] key NOTE If the user authentication screen appears, log in with a user who has the privilege to configure this setting.

  • Page 528: Set The Job Accounting(Local)

    User Authentication and Accounting (User Login, Job Accounting) > Set the Job Accounting(Local) Set the Job Accounting(Local) You can add, change and delete an account and set the restriction for each account. Adding an Account Up to 100100 individual accounts can be added. Display the screen [System Menu/Counter] key >...

  • Page 529: Restricting The Use Of The Machine

    User Authentication and Accounting (User Login, Job Accounting) > Set the Job Accounting(Local) Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. Usage Restriction Items "Copy/Printer Count Method"...

  • Page 530: Editing An Account

    User Authentication and Accounting (User Login, Job Accounting) > Set the Job Accounting(Local) Editing an Account Display the screen [System Menu/Counter] key > [ ] keys > [User/Job Account] > [OK] key NOTE If the user authentication screen appears, log in with a user who has the privilege to configure this setting.

  • Page 531: Deleting An Account

    User Authentication and Accounting (User Login, Job Accounting) > Set the Job Accounting(Local) Deleting an Account Display the screen Display the screen [System Menu/Counter] key > [ ] keys > [User/Job Account] > [OK] key NOTE If the user authentication screen appears, log in with a user who has the privilege to configure this setting.

  • Page 532: Job Accounting For Printing

    User Authentication and Accounting (User Login, Job Accounting) > Set the Job Accounting(Local) Job Accounting for Printing To manage the number of pages used for jobs to be printed from the PC, you need to configure the following settings by using the printer driver. Instructions are based on interface elements as they appear in Windows 10. Display the screen Select the Windows [Start] button [Windows Tools]...
  • Page 533 User Authentication and Accounting (User Login, Job Accounting) > Set the Job Accounting(Local) Click [OK]. NOTE For other settings of job accounting, refer to the following: ➡  Printer Driver User Guide  ...

  • Page 534: Job Accounting For Scan Using Twain

    User Authentication and Accounting (User Login, Job Accounting) > Set the Job Accounting(Local) Job Accounting for Scan Using TWAIN To manage the number of jobs scanned by using TWAIN, you need to configure the following settings by using the TWAIN Driver on the computer. Instructions are based on interface elements as they appear in Windows 10. Display the screen Click the search box in the taskbar, and enter "TWAIN Driver Setting".

  • Page 535: Job Accounting For Scan Using Wia

    User Authentication and Accounting (User Login, Job Accounting) > Set the Job Accounting(Local) Job Accounting for Scan Using WIA To manage the number of jobs scanned by using WIA, you need to configure the following settings by using the WIA Driver on the computer. Instructions are based on interface elements as they appear in Windows 10. Display the screen Please select the Windows [Start] button [Windows System]...

  • Page 536: Job Accounting For The Fax Transmitted From A Computer

    User Authentication and Accounting (User Login, Job Accounting) > Set the Job Accounting(Local) Job Accounting for the FAX Transmitted from a Computer To manage the number of FAX jobs transmitted from the computer, you need to configure the following settings by using the FAX Driver on the computer.

  • Page 537: Configuring Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Configuring Job Accounting Default Counter Limit When you add a new account, you can change the default restrictions on the number of sheets used. You can set any number from 1 to 9,999,999. The items that can be set differ depending on whether or is selected for .
  • Page 538 User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Sets the default restriction on the number of sheets used for sending faxes. Displays only for fax models.

  • Page 539: Counting The Number Of Pages Printed

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time.
  • Page 540 User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Counting the Number of Pages for Each Account This counts the number of pages for each account and resets the counts by account. When checking Each Job Accounting, select the account for which you want to check the count. Display the screen [System Menu/Counter] key >...

  • Page 541: Print Accounting Report

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Print Accounting Report The total pages counted of all relevant accounts can be printed as an accounting report. Prepare paper. Check that A4 or Letter paper is loaded in the cassette. Display the screen [System Menu/Counter] key >...

  • Page 542: Using Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Using Job Accounting This section explains procedures while setting job accounting. Login If job accounting is enabled, an account ID entry screen appears each time you use this machine. Enter the account ID using the numeric keys >...
  • Page 543 User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Logout When the operation is complete, select the [Logout] key. Return to the Enter Account ID screen.

  • Page 544: Apply Limit

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Apply Limit This specifies how the machine behaves when the counter has reached the limit of restriction. The action is as follows: Item Description [Immediately] Job stops when the counter reaches its limit. If sending or storing in the box is already underway, prohibition will become effective from the next job.

  • Page 545: Copier/Printer Count

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Copier/Printer Count You can select how the copying and printing page counts are shown - either the total of both or each of copying and printing individually. The selection may influence restriction on the count and count method. ➡  ...

  • Page 546: Unknown User Settings

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Unknown User Settings Unknown ID Job This specifies the behavior for handling the jobs sent with unknown or unsent login user names or User ID. If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown.

  • Page 547: Registering Information For A User Whose Id Is Unknown

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Registering Information for a User whose ID is Unknown If you register user information for a user whose ID is unknown, you can check information on the Job Status or Job History screens.

  • Page 548: 10 Troubleshooting

    Troubleshooting 10 Troubleshooting...

  • Page 549: Regular Maintenance

    Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality. CAUTION For safety, always unplug the power cord before cleaning the machine.  ...

  • Page 550: Cleaning Platen

    Troubleshooting > Regular Maintenance Cleaning Platen Wipe the inside of the document processor and the platen with a soft cloth dampened with alcohol or mild detergent. IMPORTANT Do not use thinner or other organic solvents.  ...

  • Page 551: Cleaning Slit Glass

    Troubleshooting > Regular Maintenance Cleaning Slit Glass When using the document processor, clean the slit glass surface and the reading guide with the dry cloth. IMPORTANT Do not use water, soap or solvents for cleaning.   NOTE Dirt on the slit glass or the reading guide may cause black streaks to appear in the output.  ...

  • Page 552: Clean The Inside Of The Main Unit

    Troubleshooting > Regular Maintenance Clean the inside of the main unit To maintain optimum print quality, it is also recommended that the inside of the machine be cleaned when the toner container is replaced and when vertical streaks appear. Open the top cover. Remove the toner container and developer unit IMPORTANT Do not touch the developing roller or subject it to impact.
  • Page 553 Troubleshooting > Regular Maintenance Place the toner container and developer unit on a level, clean surface. IMPORTANT Do not place the toner container and developer unit upright.   Remove the drum unit IMPORTANT Do not touch the drum part or subject it to impact. Also, if exposed to direct sunlight or strong light, print quality will deteriorate.
  • Page 554 Troubleshooting > Regular Maintenance Use a soft, dry cloth to wipe off any paper dust or dirt from the metal resist rollers. Slide the charger cleaner knob on the upper side of the drum unit left and right 2 or 3 times. IMPORTANT When cleaning the charger wire for the first time, remove the tape that secures the charger cleaner knob.
  • Page 555 Troubleshooting > Regular Maintenance Close the top cover.

  • Page 556: Replacing The Toner Container

    Troubleshooting > Regular Maintenance Replacing the Toner Container When toner is empty, the following message will be displayed. Replace the toner container. "Toner is empty." When toner runs low, the following message will be displayed. Make sure you have a new toner container available for replacement.
  • Page 557 Troubleshooting > Regular Maintenance Open the top cover. unlock Remove the toner container. Put used toner container into the plastic waste bag.

  • Page 558: Install The Toner Container

    Troubleshooting > Regular Maintenance Remove the new toner container from the box. IMPORTANT Do not touch the points shown below.   Shake the toner container. Install the toner container.
  • Page 559 Troubleshooting > Regular Maintenance Close the top cover. IMPORTANT • If the front cover does not close, check that the new toner container is installed correctly. • Return the exhausted toner container to your dealer or service representative. The collected toner container will be recycled or disposed in accordance with the relevant regulations.

  • Page 560: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting Solving Malfunctions If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. The table below provides general guidelines for problem solving. If the problem persists, contact your service representative. NOTE When contacting us, the serial number will be necessary.

  • Page 561: Machine Operation Trouble

    Troubleshooting > Troubleshooting Machine Operation Trouble The application does not start up Is the auto panel reset setting time set too short? Check the set time for auto panel reset. [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key > [ ] keys >...
  • Page 562 Troubleshooting > Troubleshooting The screen does not respond when the power switch is turned on Is the machine plugged in? Plug in the power cord that comes with this machine to an outlet. Make sure the power plug is securely plugged in.
  • Page 563 Troubleshooting > Troubleshooting Machine does not print even when [Start] is pressed Is there a message displayed on the screen? If a message is displayed on the screen, you may not be able to operate it depending on what is displayed. Determine the appropriate response to the message and respond accordingly.
  • Page 564 Troubleshooting > Troubleshooting Blank sheets are ejected Is the original set correctly? Placing Originals on the Platen Put the scanning side facedown. Align it flush against the original size indicator plates with the back left corner as the reference point. NOTE For details on Original Orientation, refer to the following: ➡  ...

  • Page 565: Load Paper

    Troubleshooting > Troubleshooting Placing Originals in the Document Processor Open the document tray and adjust the document width guide to the document size. Load paper. Put the side to be scanned (or the first side of two-sided originals) face-up. NOTE For details on Original Orientation, refer to the following: ➡  ...
  • Page 566 Troubleshooting > Troubleshooting Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may cause the originals to jam. Originals with punched holes or perforated lines should be placed with the punched holes or perforated lines on the right side (so that they will be scanned last).  ...
  • Page 567 Troubleshooting > Troubleshooting Paper often jams Is the paper loaded correctly? Load the paper correctly. When loading paper in a cassette Pull the cassette completely out of the machine. NOTE If the baseplate is rising, push the baseplate until it locks.  ...
  • Page 568 Troubleshooting > Troubleshooting Adjust the cassette size. Adjust the paper length guide to the paper size required. Press the paper length adjusting tab and slide the guides to the paper size required. Paper sizes are marked on the cassette. IMPORTANT When using Folio, Oficio II, or Legal  ...
  • Page 569 Troubleshooting > Troubleshooting Load paper Fan the paper, then tap it on a level surface to avoid paper jams or skewed printing. Load the paper in the cassette. IMPORTANT • Load the paper with the print side facing down. • After removing new paper from its packaging, fan out the paper before loading it in the cassettes.
  • Page 570 Troubleshooting > Troubleshooting Gently push the cassette back in. IMPORTANT Push all cassettes all the way in. If they are not pushed all the way in, they may cause a jam.   NOTE There is a paper gauge on the right side of the front of the cassette. The display changes up and down to match the remaining amount of paper.
  • Page 571 Troubleshooting > Troubleshooting When loading paper in the multipurpose tray Open the multipurpose tray. Adjust the multipurpose tray size. Paper sizes are marked on the multipurpose tray. Load paper Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray.
  • Page 572 Troubleshooting > Troubleshooting the multipurpose tray and you want to add more, first remove the left-over paper from the tray and include it with the new paper before loading the paper back into the tray. • If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams.
  • Page 573 Troubleshooting > Troubleshooting Is the paper of the supported type? Is it in good condition? Remove the paper from the cassette, turn it over, and then reload it. ➡   Precaution for Loading Paper (page 131) Is the paper curled, folded or wrinkled? Replace the paper with new paper.
  • Page 574 Troubleshooting > Troubleshooting Two or more sheets are overlaps when ejected (multi feeding) Is the paper loaded correctly? Load the paper correctly. When loading paper in a cassette Pull the cassette completely out of the machine. NOTE If the baseplate is rising, push the baseplate until it locks.  ...
  • Page 575 Troubleshooting > Troubleshooting Adjust the cassette size. Adjust the paper length guide to the paper size required. Press the paper length adjusting tab and slide the guides to the paper size required. Paper sizes are marked on the cassette. IMPORTANT When using Folio, Oficio II, or Legal  ...
  • Page 576 Troubleshooting > Troubleshooting Load paper Fan the paper, then tap it on a level surface to avoid paper jams or skewed printing. Load the paper in the cassette. IMPORTANT • Load the paper with the print side facing down. • After removing new paper from its packaging, fan out the paper before loading it in the cassettes.
  • Page 577 Troubleshooting > Troubleshooting Gently push the cassette back in. IMPORTANT Push all cassettes all the way in. If they are not pushed all the way in, they may cause a jam.   NOTE There is a paper gauge on the right side of the front of the cassette. The display changes up and down to match the remaining amount of paper.
  • Page 578 Troubleshooting > Troubleshooting When loading paper in the multipurpose tray Open the multipurpose tray. Adjust the multipurpose tray size. Paper sizes are marked on the multipurpose tray. Load paper Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray.
  • Page 579 Troubleshooting > Troubleshooting the multipurpose tray and you want to add more, first remove the left-over paper from the tray and include it with the new paper before loading the paper back into the tray. • If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams.
  • Page 580 Troubleshooting > Troubleshooting Is the paper damp? Replace the paper with new paper. ➡   Precaution for Loading Paper (page 131)
  • Page 581 Troubleshooting > Troubleshooting Printouts are wrinkled Is the paper loaded correctly? Load the paper correctly. When loading paper in a cassette Pull the cassette completely out of the machine. NOTE If the baseplate is rising, push the baseplate until it locks.  ...
  • Page 582 Troubleshooting > Troubleshooting Adjust the cassette size. Adjust the paper length guide to the paper size required. Press the paper length adjusting tab and slide the guides to the paper size required. Paper sizes are marked on the cassette. IMPORTANT When using Folio, Oficio II, or Legal  ...
  • Page 583 Troubleshooting > Troubleshooting Load paper Fan the paper, then tap it on a level surface to avoid paper jams or skewed printing. Load the paper in the cassette. IMPORTANT • Load the paper with the print side facing down. • After removing new paper from its packaging, fan out the paper before loading it in the cassettes.
  • Page 584 Troubleshooting > Troubleshooting Gently push the cassette back in. IMPORTANT Push all cassettes all the way in. If they are not pushed all the way in, they may cause a jam.   NOTE There is a paper gauge on the right side of the front of the cassette. The display changes up and down to match the remaining amount of paper.
  • Page 585 Troubleshooting > Troubleshooting When loading paper in the multipurpose tray Open the multipurpose tray. Adjust the multipurpose tray size. Paper sizes are marked on the multipurpose tray. Load paper Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray.
  • Page 586 Troubleshooting > Troubleshooting the multipurpose tray and you want to add more, first remove the left-over paper from the tray and include it with the new paper before loading the paper back into the tray. • If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams.
  • Page 587 Troubleshooting > Troubleshooting Is the paper damp? Replace the paper with new paper. ➡   Precaution for Loading Paper (page 131)
  • Page 588 Troubleshooting > Troubleshooting Printouts are curled Is the paper loaded correctly? Load the paper correctly. When loading paper in a cassette Pull the cassette completely out of the machine. NOTE If the baseplate is rising, push the baseplate until it locks.  ...
  • Page 589 Troubleshooting > Troubleshooting Adjust the cassette size. Adjust the paper length guide to the paper size required. Press the paper length adjusting tab and slide the guides to the paper size required. Paper sizes are marked on the cassette. IMPORTANT When using Folio, Oficio II, or Legal  ...
  • Page 590 Troubleshooting > Troubleshooting Load paper Fan the paper, then tap it on a level surface to avoid paper jams or skewed printing. Load the paper in the cassette. IMPORTANT • Load the paper with the print side facing down. • After removing new paper from its packaging, fan out the paper before loading it in the cassettes.
  • Page 591 Troubleshooting > Troubleshooting Gently push the cassette back in. IMPORTANT Push all cassettes all the way in. If they are not pushed all the way in, they may cause a jam.   NOTE There is a paper gauge on the right side of the front of the cassette. The display changes up and down to match the remaining amount of paper.
  • Page 592 Troubleshooting > Troubleshooting When loading paper in the multipurpose tray Open the multipurpose tray. Adjust the multipurpose tray size. Paper sizes are marked on the multipurpose tray. Load paper Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray.
  • Page 593 Troubleshooting > Troubleshooting the multipurpose tray and you want to add more, first remove the left-over paper from the tray and include it with the new paper before loading the paper back into the tray. • If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams.
  • Page 594 Troubleshooting > Troubleshooting Is the paper damp? Replace the paper with new paper.
  • Page 595 Troubleshooting > Troubleshooting Printer driver cannot be installed Is the driver installed with the host name while Wi-Fi or Wi-Fi Direct function is available? Specify the IP address instead of the host name. ➡   Installing Software (page 86) Is Level 3 selected in Security Quick Setup? Acquire a root certificate for SSL communication from a trusted root certification authority.

  • Page 596: Turn The Power Switch On

    Troubleshooting > Troubleshooting Cannot start printing Is the machine plugged in? Plug the power cord into an AC outlet. Is the power turned on? Turn the power switch on. Turn the power switch on. IMPORTANT Wait more than 5 seconds, and then turn on the power switch.  ...
  • Page 597 Troubleshooting > Troubleshooting Connect the network cable IMPORTANT If the power is on, turn the power switch off. ➡   Power off (page 56)   Connect the cable to the machine. Connect the LAN cable to the network interface connector. Connect the other end of the cable to the hub. Power on the machine and configure the network.
  • Page 598 Troubleshooting > Troubleshooting Connect a USB cable to the machine. IMPORTANT If the power is on, turn the power switch off. ➡   Power off (page 56)   Connect the cable to the machine. Connect the USB cable to the USB interface connector. Connect the other end of the cable to the PC.
  • Page 599 Troubleshooting > Troubleshooting Are there a mixture of inaccessible addresses? If you have configured wired and Wi-Fi networks with name resolution, you may have a mix of IP addresses (private addresses) on the other inaccessible network. IMPORTANT Only one host name and one domain name can be used on this machine. Please consider this limitation when setting the network operation.
  • Page 600 Troubleshooting > Troubleshooting Cannot print with USB drive / Does not recognize USB drive Is the USB drive connected to the machine firmly? Connect the USB drive firmly to the machine. Are USB host settings set to [Block]? Change the USB host setting to [Unblock] [System Menu] key >...
  • Page 601 Troubleshooting > Troubleshooting While [Auto-IP] is already set to [On], the IP address is not assigned automatically Is a value other than "0.0.0.0" entered for the link local address of TCP/IP(v4)? Enter "0.0.0.0" in IP Address of TCP/IP(v4). [System Menu/Counter] key > [ ] keys >...
  • Page 602 Troubleshooting > Troubleshooting Cannot send via SMB Is the network cable connected? Connect the cable to the Machine and HUB securely. Connect the cable to the machine. Connect the LAN cable to the network interface connector. Are the network settings on the machine configured correctly? Check that TCP/IP is [On], and IPv4 or IPv6 is configured in accordance with the usage environment.
  • Page 603 Troubleshooting > Troubleshooting Enter the destination details. Enter each item and select the [OK] key. NOTE When selecting On for "Check New Dest.", the re-entering screen for the destination information appears. ➡   Re-entering the New Destination (page 257)   The table below explains the items to be entered. Item Description Host NameHost Name...
  • Page 604 Troubleshooting > Troubleshooting (Example: [2001:db8:a0b:12f0::10]:445) The default port number is 445 if not specified. Are the folder sharing settings configured correctly? Check the sharing settings and access permissions in the folder properties. Right-click the shared folder and click [Properties] [Security], in that order. Select a user and make sure the user you entered in the group name or user name field is displayed Make sure that checkmarks appear on the [Allows] checkbox for "Modify"...
  • Page 605 Troubleshooting > Troubleshooting Is "Send error." displayed on the screen? For details, refer to the following: ➡   "Send error. " is displayed (page 663)
  • Page 606 Troubleshooting > Troubleshooting Cannot send via email Is the email send size limited in the SMTP server registered in this machine? Check email sending size in Command Center RX. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Log in with administrator privileges.
  • Page 607 Troubleshooting > Troubleshooting The machine is emitting steam in the area around the paper ejection slot Is the temperature in the room where the machine is running low? Or was damp paper used? Depending on the machine’s printing environment and the condition of the paper, the moist contained in the paper may evaporate due to the heat generated during printing, and the water vapor emitted may look like smoke.
  • Page 608 Troubleshooting > Troubleshooting Even after replacing the toner container, the message to replace the toner container does not disappear Corrective Actions Make sure the rear cover, and other covers are closed.
  • Page 609 Troubleshooting > Troubleshooting Cannot find the machine with WSD Are you searching for this machine by specifying the IP address or host name? For security reasons, protocol is set to off, and therefore you cannot search by IP address or host name.

  • Page 610: Printed Image Trouble

    Troubleshooting > Troubleshooting Printed Image Trouble Printouts are totally too light Is the paper damp? Replace the paper with new paper. Is the media type set correctly? Check if the media type setting is correct. [System Menu/Counter] key > [ ] key >...
  • Page 611 Troubleshooting > Troubleshooting Have you set EcoPrint? Set to [Off]. [System Menu/Counter] key > [ ] keys > [Printer] > [OK] key > [ ] keys > [EcoPrint] > [OK] key ] keys > [Off] > [OK] key Drum refresh needs to be performed. Display the screen [System Menu/Counter] key >...
  • Page 612 Troubleshooting > Troubleshooting White background parts of the image appear to have a slight overall grey coloration Have you changed the density? Select appropriate density level. Set the concentration in the range of[-4] to [+4] ➡   Density (page 294) NOTE To print with the same density all the time, select from the [Adjust/Maint.] [System Menu/Counter] key >...
  • Page 613 Troubleshooting > Troubleshooting Increase the value of MC. Display the screen [System Menu/Counter] key > [ ] keys > [Adjust/Maint.] > [OK] key > [ ] keys > [Service Setting] > [OK] key Select a value larger than the current value by selecting [ ] keys >...
  • Page 614 Troubleshooting > Troubleshooting Copies have a moire pattern (dots grouped together in patterns and not aligned uniformly) Is it an original with a photo printed on it? Check the content structure of the original and change it to an appropriate image quality. Select a [Original Image] for each function Select [Photo].
  • Page 615 Troubleshooting > Troubleshooting Texts are not clearly printed Have you selected appropriate image quality for the original? Check the content structure of the original and change it to an appropriate image quality. Select a [Original Image] for each function Select the image quality that matches the type of the original ➡  ...
  • Page 616 Troubleshooting > Troubleshooting Black or color dots appear on the white background Is the original holder or the platen dirty? Wipe the inside of the document processor and the platen with a soft cloth dampened with alcohol or mild detergent. IMPORTANT Do not use thinner or other organic solvents.
  • Page 617 Troubleshooting > Troubleshooting Drum refresh needs to be performed. Display the screen [System Menu/Counter] key > [ ] keys > [Adjust/Maint.] > [OK] key > [ ] keys > [Service Setting] > [OK] key Perform the Drum Refresh. ] keys > [Drum Refresh] > [Yes] Drum Refresh begins.
  • Page 618 Troubleshooting > Troubleshooting Printed images are fuzzy or cut off Are you using the machine in a place with high humidity or drastic temperature and humidity fluctuations? Use the machine in an environment with appropriate humidity. Drum refresh needs to be performed. Display the screen [System Menu/Counter] key >...
  • Page 619 Troubleshooting > Troubleshooting Printed images are shifted Is the original set correctly? • When setting the original on the platen, make sure to align the original with the original size indicator plate. ➡   Placing Originals on the Platen (page 221) •...
  • Page 620 Troubleshooting > Troubleshooting Irregular horizontal lines appear in the image MC needs to be performed. Display the screen [Menu] key > [ ] keys > [Adjust/Maint.] > [OK] key > [ ] keys > [Service Setting] > [OK] key > [ ] keys >...
  • Page 621 Troubleshooting > Troubleshooting The usage environment is at a high altitude of 1000m or higher, and irregular horizontal white lines appear on the image. Select [System Menu/Counter] key > [ ] keys > [Adjust/Maint.] > [OK] key > [ ] keys > [Service Setting] > [OK] key > [ ] keys >...
  • Page 622 Troubleshooting > Troubleshooting The usage environment is at a high altitude of 1000m or higher, and color dots appear in the image. Select [System Menu/Counter] key > [ ] keys > [Adjust/Maint.] > [OK] key > [ ] keys > [Service Setting] > [OK] key > [ ] keys >...
  • Page 623 Troubleshooting > Troubleshooting Printed images have vertical lines Is the slit glass dirty? When using the document processor, clean the slit glass surface and the reading guide with the dry cloth. IMPORTANT Do not use water, soap or solvents for cleaning.  ...
  • Page 624 Troubleshooting > Troubleshooting Clean the charger inside the main unit. Open the Front cover. Remove Developer unit. NOTE Do not touch the developing roller or subject it to impact. Print quality will deteriorate.   Place the removed Developer unit on a clean, level surface. NOTE Do not stand the Developer unit upright.
  • Page 625 Troubleshooting > Troubleshooting Remove Drum unit. NOTE Do not touch the drum part or subject it to impact. Also, if exposed to direct sunlight or strong light, print quality will deteriorate.   Place the removed Drum unit on a clean, level surface. NOTE Do not stand the Drum unit upright.
  • Page 626 Troubleshooting > Troubleshooting Slide the upper charger cleaner knob of the Drum unit to the left and right two or three times. NOTE • When cleaning the charger wire for the first time, remove the tape that secures the charger cleaner knob.

  • Page 627: Dirt On The Top Edge Or Back Of The Paper

    Troubleshooting > Troubleshooting Dirt on the top edge or back of the paper Is the inside of the machine dirty? To maintain optimum print quality, it is also recommended that the inside of the machine be cleaned when the toner container is replaced and when vertical streaks appear. Open the top cover.
  • Page 628 Troubleshooting > Troubleshooting Place the removed Developer unit on a clean, level surface. NOTE Do not stand the Developer unit upright.   Remove Drum unit NOTE Do not touch the drum part or subject it to impact. Also, if exposed to direct sunlight or strong light, print quality will deteriorate.
  • Page 629 Troubleshooting > Troubleshooting Wipe away the paper dust and dirt on Registration roller (metal) using a soft, dry cloth. Slide the upper charger cleaner knob of the Drum unit to the left and right two or three times. NOTE • When cleaning the charger wire for the first time, remove the tape that secures the charger cleaner knob.

  • Page 630: Close The Top Cover

    Troubleshooting > Troubleshooting Close the top cover.
  • Page 631 Troubleshooting > Troubleshooting Part of the image is periodically faint or shows white lines Is the Front Cover tightly closed? Open the Front Cover and close it again. Drum refresh needs to be performed. Display the screen [System Menu/Counter] key > [ ] keys >...
  • Page 632 Troubleshooting > Troubleshooting A lighter version of the previous image remains and is repeatedly printed Is the media type set correctly? Check if the media type setting is correct. [System Menu/Counter] key > [ ] keys > [Common Settings] > [OK] key > [ ] keys >...
  • Page 633 Troubleshooting > Troubleshooting The print on the back page bleeds through [Function Menu] > [Prevent Bleed-thru] > [ ] keys > [On] > [OK] key NOTE You can also set the anti-reflection function in the following steps. [System Menu/Counter] key > [ ] keys >...

  • Page 634: Remote Operation

    Troubleshooting > Troubleshooting Remote Operation This function enables the system administrator to explain how to operate the panel and troubleshoot to user, by accessing operation panel of the machine at remote using browser and VNC software. Executing Remote Operation from Browser The supported Browser is as follows.

  • Page 635: Restart The Machine

    Troubleshooting > Troubleshooting Configure settings for remote operation. [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key > [ ] keys > [Remote Operation] > [OK] key > [ ] keys > [Remote Ope. Set.] > [OK] key > [ ] keys >...
  • Page 636 Troubleshooting > Troubleshooting Executing Remote Operation from VNC Software Display the screen [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key > [ ] keys > [Network Setting] > [OK] key > [ ] keys [ProtocolSettings] > [OK] key > [ ]keys [VNC (RFB)] >...

  • Page 637: Responding To Messages

    Troubleshooting > Troubleshooting Responding to Messages If the touch panel or the computer displays any of these messages, follow the corresponding procedure. NOTE When contacting us, the serial number will be necessary. To check the serial number, refer to the following:   ...
  • Page 638 Troubleshooting > Troubleshooting "Load paper in cassette #." is displayed. Has the paper run out in the displayed paper source? Replenish the paper. ➡   Loading in the Cassettes (page 133) To print with paper from another paper source, select [Paper]. Select the paper source from [Paper Selection] and then select the [OK] key.
  • Page 639 Troubleshooting > Troubleshooting "Load paper in MP tray." is displayed. Does the paper source paper size setting not match the actual paper size that is fed? There is no paper in the multipurpose tray that matches the print data. Set the paper. Select [OK] to resume printing.
  • Page 640 Troubleshooting > Troubleshooting "Box limit exceeded. Job is canceled. " is displayed Jobs cannot be saved because the specified box is full. The job is canceled. Print or delete the original in the box, and then try again.
  • Page 641 Troubleshooting > Troubleshooting "Broadcast error Job is canceled. " is displayed An error occurred while broadcasting. The job is canceled. Select [OK] key.
  • Page 642 Troubleshooting > Troubleshooting "Cannot connect to authentication server Contact the administrator." is displayed Does the machine time match the server’s time? • Set the machine time to match the server’s time ➡   Setting Date and Time (page 67) Is it properly registered with the authentication server? •...
  • Page 643 Troubleshooting > Troubleshooting "Cannot connect to the server." is displayed Check the connection status with the server.

  • Page 644: "Cannot Connect. " Is Displayed

    Troubleshooting > Troubleshooting "Cannot connect. " is displayed Wi-Fi or Wi-Fi Direct connection could not be completed. Select [OK]. Returns to the previous screen. Check the settings and signal conditions. ➡   [Wi-Fi Direct Set] (page 377) ➡   [Wi-Fi Settings] (page 379)
  • Page 645 Troubleshooting > Troubleshooting "Cannot duplex print on this paper." is displayed Have you selected a size or type of paper that cannot be duplex printed? To print on paper from another paper source, select [Paper]. Select the paper source from [Paper Selection] and then select the [OK] key.
  • Page 646 Troubleshooting > Troubleshooting "Cannot perform remote printing. Job is canceled." is displayed Remote printing is prohibited. The job is canceled. Select [OK].
  • Page 647 Troubleshooting > Troubleshooting "Printing multiple copies is not allowed." is displayed. Only one copy is available. • Select [Continue] to continue printing. • Select [Canceled] to cancel the job.
  • Page 648 Troubleshooting > Troubleshooting "Cannot use this function. Restricted by authorization settings." is displayed. Restricted by the authorization settings. The job is canceled. Select [OK].
  • Page 649 Troubleshooting > Troubleshooting "Restricted by Job Accounting. Cannot print." is displayed. Restricted by the job accounting. The job is canceled. Select [OK].
  • Page 650 Troubleshooting > Troubleshooting "This user account has been locked out. You cannot login." is displayed. Please contact the administrator. The job is canceled. Select [OK].
  • Page 651 Troubleshooting > Troubleshooting "Cannot use this function." is displayed. This job will be aborted because user authorization prohibits that function. Select [OK].
  • Page 652 Troubleshooting > Troubleshooting "Cannot read data in this ID Card. " is displayed In registration process, the ID card information was not read correctly. Hold the IC card over the IC card reader again. If the same message is displayed again, the IC card may not be compatible with this product.
  • Page 653 Troubleshooting > Troubleshooting is displayed. • Check if the USB connector of your IC card reader is correctly connected to the main unit. • If [USB Host] in [I/F Block Set.] is set to [Block], change it to [Unblock].
  • Page 654 Troubleshooting > Troubleshooting is displayed. Failed to activate the application. Please contact the administrator. Extended authentication is disabled. Turn the power switch off and then on again. If the error persists, contact administrator. Turn the power switch off. The confirmation message for power supply off is displayed. It takes approximately 3 minutes for power off.
  • Page 655 Troubleshooting > Troubleshooting "Failed to send via SMB." is displayed. Are this machine and the scanned image destination PC connected to the network? Check the network. • Connecting LAN Cable • Hub behavior • The server status • Host name or IP address •...
  • Page 656 Troubleshooting > Troubleshooting "Failed to store job retention data. Job is canceled. " is displayed The job is canceled. Select [OK].
  • Page 657 Troubleshooting > Troubleshooting "Account error." is displayed. Failed to specify Job Accounting when processing the job externally. The job is canceled. Select [OK]. NOTE If Auto Error Clear is set to [On], the process will resume automatically after a set period of time. For details, refer to the following: ➡  ...
  • Page 658 Troubleshooting > Troubleshooting "Incorrect account ID. " is displayed The account ID was incorrect when processing the job externally. The job is canceled. Select [OK].
  • Page 659 Troubleshooting > Troubleshooting "Job Accounting restriction exceeded. " is displayed Is the acceptable printing count restricted by Job Accounting exceeded? The printing count exceeded the acceptable count restricted by Job Accounting. Cannot print any more. The job is canceled. Select [OK].
  • Page 660 Troubleshooting > Troubleshooting "KPDL error. Job is canceled. " is displayed PostScript error has occurred. The job is canceled. Select [OK]. NOTE If Auto Error Clear is set to [On], the process will resume automatically after a set period of time. For details, refer to the following: ➡  ...
  • Page 661 Troubleshooting > Troubleshooting "Error occurred. Turn the power switch off and on." is displayed error has occurred. Turn the power Off/On. It the problem is not solved, make a note of the error code displayed on the screen and contact service representative.
  • Page 662 Troubleshooting > Troubleshooting "Machine failure. Call service. " is displayed Internal error has occurred. Make a note of the error code displayed on the screen and contact service representative.
  • Page 663 Troubleshooting > Troubleshooting "Maximum Number of scanned pages. Job is canceled." is displayed Is the acceptable scanning count exceeded? Cannot scan pages any more. The job is canceled. Select [OK].
  • Page 664 Troubleshooting > Troubleshooting "Memory is full. Job is canceled. " is displayed The memory is full and the job cannot be continued. Select [OK]. This job is [Cancel]. When insufficient memory occurred frequently, contact your dealer or service representative. NOTE If Auto Error Clear is set to [On], the process will resume automatically after a set period of time.
  • Page 665 Troubleshooting > Troubleshooting "Paper jammed in ###." is displayed A paper jam has occurred. If a paper jam occurs, the machine will stop and the location of the jam will be indicated on the screen. Leave the machine on and follow the instructions to remove the jammed paper. ➡  ...
  • Page 666 Troubleshooting > Troubleshooting "Refreshing drum... Please wait." is displayed The machine is in adjustment mode to maintain quality. Please wait.
  • Page 667 Troubleshooting > Troubleshooting "Regulating the temp.." is displayed. The machine is in adjustment mode to maintain quality. Please wait.
  • Page 668 Troubleshooting > Troubleshooting "Remove original from document processor." is displayed. Are there any originals left in the document processor? Remove the original from the document processor. IMPORTANT If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.
  • Page 669 Troubleshooting > Troubleshooting Remove the original from the document processor. Return the cover to the original position.
  • Page 670 Troubleshooting > Troubleshooting "Scanner memory is full. Job is canceled." is displayed Scanning cannot be performed due to insufficient memory of the scanner. The job is canceled. Select [OK].
  • Page 671 Troubleshooting > Troubleshooting "Scheduled sending jobs exceeded. Job is canceled." is displayed The number of timer transmissions that can be set has been exceeded. Select [OK]. The job is canceled. Wait until the delayed transmission is executed, or cancel the delayed transmission and then perform the job again.
  • Page 672 Troubleshooting > Troubleshooting "Send error. " is displayed An error has occurred during sending. The job is canceled. Select [OK]. Refer to the transmission error code list for the error code and its details. ➡   List of Transmission Error Codes (page 684) NOTE If Auto Error Clear is set to [On], the process will resume automatically after a set period of time.
  • Page 673 Troubleshooting > Troubleshooting "The device cannot be connected because allowed connections would be exceeded." is displayed Are you connecting more than the maximum number of Wi-Fi Direct connections? Disconnect the devices that you are not using, or set the [Disconnect Timer] of this unit to disconnect the devices.
  • Page 674 Troubleshooting > Troubleshooting "The password does not meet password policy requirements. Job is canceled." is displayed. Has your password expired? Change the login password. The job is canceled. Select [OK]. ➡   Password Policy Settings (page 486) ➡   Change the user properties (page 491) Have your password policy requirements changed (password length, strings of characters to use, etc.)? Check your password policy requirements and change the login password.
  • Page 675 Troubleshooting > Troubleshooting "MaliciousPRG detected Delete the program. Contact the admin." is displayed. Execution was aborted due to a possible malware program. The names of applications for which malware has been detected are displayed. Please contact the administrator.
  • Page 676 Troubleshooting > Troubleshooting "RAM disk error. Press [OK]. " is displayed A RAM disk error has occurred. The job is canceled. Select [OK]. The following error code is possible: 04: There is not enough free space on the RAM disk. If the optional RAM disk is installed, increase the RAM disk size by using [RAM Disk Mode] in the System Menu.
  • Page 677 Troubleshooting > Troubleshooting "TMaintenance Kit near end." is displayed. Contact your service representative The maintenance kit needs to be replaced. The maintenance kit needs to be replaced at every 100,000 pages of printing.
  • Page 678 Troubleshooting > Troubleshooting "The slit glass requires cleaning." is displayed. The slit glass requires cleaning. When using the document processor, clean the slit glass surface and the reading guide with the dry cloth. When cleaning is finished, select [OK]. IMPORTANT Do not use water, soap or solvents for cleaning.

  • Page 679: Open The Top Cover

    Troubleshooting > Troubleshooting "Replace the toner." is displayed. Replace the toner container to our specified toner container. CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.   Here, we'll explain the procedures for replacing the toner container. Open the top cover.
  • Page 680 Troubleshooting > Troubleshooting Put the toner container into the toner container collection bag. Remove the new toner container from the box. IMPORTANT Do not touch the points shown below.   Shake the toner container 5 to 6 times.
  • Page 681 Troubleshooting > Troubleshooting Install the toner container. Close the top cover. NOTE • If the front cover does not close, check that the new toner container is installed correctly. • Return the exhausted toner container to your dealer or service representative. The collected toner container will be recycled or disposed in accordance with the relevant regulations.
  • Page 682 Troubleshooting > Troubleshooting "Toner is low.""(Replace when empty.)" is displayed. It is almost time to replace the toner container. Obtain a new toner container.
  • Page 683 Troubleshooting > Troubleshooting "Non-genuine Toner. Press [Help]." is displayed. Does the type of toner you have match the model? Select [Help] and follow the instructions on the screen.
  • Page 684 Troubleshooting > Troubleshooting "Unknown toner installed." is displayed. Does the sales region of the toner you have match the sales region of the main body? Use the toner that matches the sales region of the main body.
  • Page 685 Troubleshooting > Troubleshooting "The toner container is improperly installed." is displayed. Are the toner container and developer unit installed properly? The toner cartridge is not installed properly. ➡   Clean the inside of the main unit (page 543)
  • Page 686 Troubleshooting > Troubleshooting "USB Drive error. Job is canceled. " is displayed Is the USB drive write-protected? An error occurred in the USB drive. The job is canceled. Select [OK]. The following error code is displayed: : Connect a writeable USB drive. An error occurred in the USB drive.
  • Page 687 Troubleshooting > Troubleshooting "USB Drive is full. Job is canceled." is displayed There is not enough free space on the USB drive. The job is canceled. Delete unnecessary files on the USB drive. NOTE If Auto Error Clear is set to [On], the process will resume automatically after a set period of time. For details, refer to the following: ➡  ...
  • Page 688 Troubleshooting > Troubleshooting "Memory card error. Job is canceled." is displayed. An error has occurred on the memory card. An error has occurred on the memory card. The job is canceled. Select . 04: There is not enough free space on the memory card. Move data or delete unneeded data.
  • Page 689 Troubleshooting > Troubleshooting "High temperature.""Adjust room temp." is displayed. Print quality may be deteriorated. Adjust the temperature and the humidity of your room.
  • Page 690 Troubleshooting > Troubleshooting "Low temperature.""Adjust room temp." is displayed Print quality may be deteriorated. Adjust the temperature and the humidity of your room.
  • Page 691 Troubleshooting > Troubleshooting "Insufficient memory. Cannot start the job." is displayed. Cannot start the job. Try again later.
  • Page 692 Troubleshooting > Troubleshooting "You cannot use this box. Job is canceled." is displayed This job will be aborted because user authorization prohibits that function. Select [OK].

  • Page 693: List Of Transmission Error Codes

    Troubleshooting > Troubleshooting List of Transmission Error Codes 1101 "Failed to send the email." is displayed Message Failed to send email. Check the host name of the SMTP server with Command Center RX. The job is canceled. Press [OK]. Corrective Action Enter the host name of the SMTP server in Command Center RX.
  • Page 694 Troubleshooting > Troubleshooting 1101 "Failed to send via SMB." is displayed Message Unable to send SMB. Check your SMB settings. >Login user name or login password Reference: If the sender is a domain user, specify the domain name. >Host name >Path The job is canceled.
  • Page 695 Troubleshooting > Troubleshooting 1101 "Failed to send via FTP." is displayed Message Unable to send FTP. Check the FTP "Host name" or "IP address". The job is canceled. Press [OK]. Corrective Action Check the host name of the FTP. When entering the destination information, make sure that the host name or IP address of the FTP server is correct.
  • Page 696 Troubleshooting > Troubleshooting 1102 "Failed to send the email." is displayed Message Failed to send the email. Check the followings on the Command Center RX > SMTP login user name and login password > POP3 login user name and login password 1102 Corrective Action Check the login user name and password for the SMTP server and POP3 server.
  • Page 697 Troubleshooting > Troubleshooting 1102 "Failed to send via SMB." is displayed Message Unable to send SMB. Check your SMB settings. >Login user name or login password Reference: If the sender is a domain user, specify the domain name. >Host name >Path The job is canceled.
  • Page 698 Troubleshooting > Troubleshooting [OK] key > [Yes] Register the changed destination. ➡   Editing Contact Address in Address Book (page 169)
  • Page 699 Troubleshooting > Troubleshooting 1102 "Failed to send via FTP." is displayed Message Unable to send FTP. Check your FTP settings. >Login user name or login password Reference: If the sender is a domain user, specify the domain name. The job is canceled. Press [OK]. Corrective Action Check the login user name and password for the FTP.
  • Page 700 Troubleshooting > Troubleshooting 1103 "Failed to send via SMB." is displayed Message Unable to send SMB. Check your SMB settings. >Login user name or login password Reference: If the sender is a domain user, specify the domain name. > Path >...
  • Page 701 Troubleshooting > Troubleshooting Make sure the folder sharing settings are configured correctly Check the sharing settings and access permissions in the folder properties. Right-click the shared folder and click [Properties] [Security], in that order. Select a user and make sure the user you entered in the group name or user name field is displayed Make sure that checkmarks appear on the [Allow] checkbox for "Modify"...
  • Page 702 Troubleshooting > Troubleshooting 1103 "Failed to send via FTP." is displayed Message Failed to send via FTP. Check the FTP settings. > Login user name and login password 1103 Corrective Action Check the destination folder path. When entering the destination information, make sure that the login user name and password of the destination computer, and the destination folder path are correct.
  • Page 703 Troubleshooting > Troubleshooting 1104 "Failed to send the email." is displayed Message Failed to send email. Check the Email Address. Reference You cannot send it if it is denied by domain restriction. The job is canceled. Press [OK]. Corrective Action Check the Email Address.
  • Page 704 Troubleshooting > Troubleshooting 1105 "Failed to send the email." is displayed Message Failed to send email. Turn SMTP [On] in Command Center RX. The job is canceled. Press [OK]. Corrective Action From Command Center RX, check that SMTP (email sending) is On. Launch your Web browser.
  • Page 705 Troubleshooting > Troubleshooting 1105 "Failed to send via SMB." is displayed Message Unable to send SMB. Turn SMB [On] in Command Center RX. The job is canceled. Press [OK]. Corrective Action Make sure the protocol is set correctly. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name.
  • Page 706 Troubleshooting > Troubleshooting 1105 "Failed to send via FTP." is displayed Message Unable to send FTP. Turn FTP [On] in Command Center RX. The job is canceled. Press [OK]. Corrective Action Make sure the protocol is set correctly. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name.
  • Page 707 Troubleshooting > Troubleshooting 1106 "Failed to send the email." is displayed Message Failed to send email. Check the sender address on the SMTP in Command Center RX. The job is canceled. Press [OK]. Corrective Action Check the sender address on the SMTP server from Command Center RX. Launch your Web browser.
  • Page 708 Troubleshooting > Troubleshooting 1131 "Failed to send via FTP." is displayed Message Unable to send FTP. Turn the secure protocol TLS [On] in Command Center RX. The job is canceled. Press [OK]. Corrective Action Please set to allow the use of TLS. Launch your Web browser.
  • Page 709 Troubleshooting > Troubleshooting 1132 "Failed to send via FTP." is displayed Message Unable to send FTP. Check the destination server. > Supports FTPS >Supports the encryption method you have set The job is canceled. Press [OK]. Corrective Action Check the destination server. Make sure the destination server supports FTPS (File Transfer Protocol over TLS) If there is no improvement, proceed to the next step.

  • Page 710: Connect The Network Cable

    Troubleshooting > Troubleshooting 2101 "Failed to send the email." is displayed Message Failed to send email. Check the Command Center RX and network settings. > Connecting the network cables > Hub operation > Server status > POP3 server name for POP3 user >...
  • Page 711 Troubleshooting > Troubleshooting Check the users in POP before SMTP authentication in Command Center RX. Set this when using POP before SMTP as SMTP authentication. Launch a web browser. In the address or location bar, enter the machine's IP address or the host name. Log in with administrator privileges.
  • Page 712 Troubleshooting > Troubleshooting 2101 "Failed to send via SMB." is displayed Message Unable to send SMB. Check your network and SMB settings. > Connecting the network cables > Hub operation > Server status > Host name or IP address > Port number The job is canceled.
  • Page 713 Troubleshooting > Troubleshooting 2101 "Failed to send via FTP." is displayed Message Unable to send FTP. Check your network and FTP settings. > Connecting the network cables > Hub operation > Server status > Host name or IP address > Port number The job is canceled.
  • Page 714 Troubleshooting > Troubleshooting 2102 "Failed to send the email." is displayed Message Failed to send email. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check your network and destination server settings. Connect the network cable Check that the LAN cable is properly connected.
  • Page 715 Troubleshooting > Troubleshooting 2102 "Failed to send via FTP." is displayed Message Unable to send FTP. Check the destination server. > Supports FTPS > Server status The job is canceled. Press [OK]. Corrective Action Check your network and destination server settings. Connect the network cable Check that the LAN cable is properly connected.
  • Page 716 Troubleshooting > Troubleshooting 2103 "Failed to send the email." is displayed Message Failed to send email. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check the network. Connect the network cable Check that the LAN cable is properly connected.
  • Page 717 Troubleshooting > Troubleshooting 2103 "Failed to send via FTP." is displayed Message Unable to send FTP. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check your network and destination server settings. Connect the network cable Check that the LAN cable is properly connected.
  • Page 718 Troubleshooting > Troubleshooting 2201 "Failed to send the email." is displayed Message Failed to send email. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check the network. Connect the network cable Check that the LAN cable is properly connected.
  • Page 719 Troubleshooting > Troubleshooting 2201 "Failed to send via SMB." is displayed Message Unable to send SMB. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check the network. Connect the network cable Check that the LAN cable is properly connected.
  • Page 720 Troubleshooting > Troubleshooting 2201 "Failed to send via FTP." is displayed Message Unable to send FTP. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check the network. Connect the network cable Check that the LAN cable is properly connected.
  • Page 721 Troubleshooting > Troubleshooting 2202 "Failed to send the email." is displayed Message Failed to send email. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check the network. Connect the network cable Check that the LAN cable is properly connected.
  • Page 722 Troubleshooting > Troubleshooting 2202 "Failed to send via FTP." is displayed Message Unable to send FTP. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check the network. Connect the network cable Check that the LAN cable is properly connected.
  • Page 723 Troubleshooting > Troubleshooting 2203 "Failed to send via SMB." is displayed Message Unable to send SMB. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check the network. Connect the network cable Check that the LAN cable is properly connected.
  • Page 724 Troubleshooting > Troubleshooting 2203 "Failed to send via FTP." is displayed Message Unable to send FTP. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check the network. Connect the network cable Check that the LAN cable is properly connected.
  • Page 725 Troubleshooting > Troubleshooting 2204 "Failed to send the email." is displayed Message Failed to send email. Check the size restrictions for email sending in the SMTP settings of Command Center RX. The job is canceled. Press [OK]. Corrective Action Check the size restrictions for email sending in the SMTP settings in Command Center RX. Launch your Web browser.
  • Page 726 Troubleshooting > Troubleshooting 2231 "Failed to send via FTP." is displayed Message Unable to send FTP. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check the network. Connect the network cable Check that the LAN cable is properly connected.
  • Page 727 Troubleshooting > Troubleshooting 3101 "Failed to send the email." is displayed Message Failed to send email. Check the source and destination authentication methods. The job is canceled. Press [OK]. Corrective Action Check the source and destination authentication methods. Check the source and destination authentication methods. Make sure that the settings for using or not using SMTP/POP authentication of the source matches those of the destination.
  • Page 728 Troubleshooting > Troubleshooting 3101 "Failed to send via FTP." is displayed Message Unable to send FTP. Check the network. > Connecting the network cables > Hub operation > Server status The job is canceled. Press [OK]. Corrective Action Check the network. Connect the network cable Check that the LAN cable is properly connected.
  • Page 729 Troubleshooting > Troubleshooting 3201 "Failed to send the email." is displayed Message Failed to send email. Check the destination SMTP user authentication method. The job is canceled. Press [OK]. Corrective Action Check the destination SMTP user authentication method...
  • Page 730 Troubleshooting > Troubleshooting 4801 " [OK] " is displayed Message The job is canceled. Press [OK]. Corrective Action Turn the power switch off and then on again. If it occurs repeatedly, write down the error code displayed on the message display and contact the service representative.
  • Page 731 Troubleshooting > Troubleshooting 4802 "Failed to send the email." is displayed Message Failed to send email. Check the encryption certificate for each destination in Command Center RX. The job is canceled. Press [OK]. Corrective Action Turn the power switch off and then on again. If it occurs repeatedly, write down the error code displayed on the touch panel and contact the service representative.
  • Page 732 Troubleshooting > Troubleshooting 4803 "Job is canceled. Press [OK]." is displayed Message The job is canceled. Press [OK]. Corrective Action Server authentication has expired. Check your network and SMTP settings. Check the date and time of this machine [System Menu/Counter] key > [ ] keys >...
  • Page 733 Troubleshooting > Troubleshooting 4804 " [OK] " is displayed Message The job is canceled. Press [OK]. Corrective Action When communicating with the mail server using SMTP over TLS, communication cannot be started because the signature algorithm of the server certificate does not match the signature algorithm set on the machine. Please access from Command Center RX to [Security Settings] >...
  • Page 734 Troubleshooting > Troubleshooting The error code 4901 is displayed An error occurred while validating the server certificate. Corrective Action Check the SMTP server certificate.
  • Page 735 Troubleshooting > Troubleshooting The error code 4902 is displayed Your certificate has expired. Corrective Action Check the SMTP server certificate.
  • Page 736 Troubleshooting > Troubleshooting The error code 4903 is displayed An error occurred while validating the X509 certificate. Corrective Action Check the X509 certificate.
  • Page 737 Troubleshooting > Troubleshooting The error code 4904 is displayed The certificate has been revoked. Corrective Action Check the SMTP server certificate.
  • Page 738 Troubleshooting > Troubleshooting The error code 4905 is displayed An error occurred while setting the encryption / signing certificate. Corrective Action Check the settings related to the certificate and the imported certificate. ➡  Command Center RX User Guide...
  • Page 739 Troubleshooting > Troubleshooting The error code 4906 is displayed Certificate verification did not complete within the set time. Corrective Action • Check the verification environment of the OCSP/CRL certificate and other certificates • Extend the timeout deadline • Change the certificate verification level ➡  Command Center RX User Guide...
  • Page 740 Troubleshooting > Troubleshooting The error code 4a02 is displayed Failed to initialize S/MIME. Corrective Action Turn the power switch off and then on again. If it occurs repeatedly, write down the error code displayed on the message display, check the operation description and then contact the service representative.
  • Page 741 Troubleshooting > Troubleshooting The error code 4a03 is displayed Failed to specify S/MIME encryption. Corrective Action Turn the power switch off and then on again. If it occurs repeatedly, write down the error code displayed on the message display, check the operation description and then contact the service representative.
  • Page 742 Troubleshooting > Troubleshooting The error code 4a04 is displayed Failed to scan the S/MIME encryption certificate. Corrective Action • Check and correct the settings related to the S/MIME certificate. • Turn the power switch off and then on again. If it occurs repeatedly, write down the error code displayed on the message display, check the operation description and then contact the service representative.
  • Page 743 Troubleshooting > Troubleshooting The error code 4a06 is displayed Failed to specify job accounting S/MIME Signature. Corrective Action Turn the power switch off and then on again. If it occurs repeatedly, write down the error code displayed on the message display, check the operation description and then contact the service representative.
  • Page 744 Troubleshooting > Troubleshooting The error code 4a07 is displayed Failed to scan the S/MIME signature certificate. Corrective Action • Check and correct the settings related to the S/MIME signature certificate. • Turn the power switch off and then on again. If it occurs repeatedly, write down the error code displayed on the message display, check the operation description and then contact the service representative.
  • Page 745 Troubleshooting > Troubleshooting The error code 4a08 is displayed The sender’s email address and the email address on the signature certificate do not match. Corrective Action Check the sender’s email address and the email address on the signature certificate, and correct the email address(es).
  • Page 746 Troubleshooting > Troubleshooting Other error code "Job is canceled. Press [OK]." is displayed Message The job is canceled. Press [OK]. Corrective Action Select [OK] and restart the machine. Turn the power switch off and then on again If it occurs repeatedly, write down the error code displayed on the message display and contact the service representative.

  • Page 747: Adjustment/Maintenance

    Troubleshooting > Adjustment/Maintenance Adjustment/Maintenance Overview of Adjustment/Maintenance If there is an image problem and the message to run adjustment or maintenance menu appears, run Adjustment/ Maintenance in the system menu. The table below lists the primary items you can carry out. Item Description [Drum Refresh][Drum]...

  • Page 748: Perform Image Adjustment

    Troubleshooting > Adjustment/Maintenance Perform image adjustment Display the screen [System Menu/Counter] key > [ ] keys > [Adjust/Maint.] > [OK] key > [ ] keys > [Service Setting] > [OK] key Execute Select the item to execute. For [Drum Refresh], choose [Yes]. For [Altitude Adj.] or [MC], change the setting and select the [OK] key.

  • Page 749: Clearing Paper Jams

    Troubleshooting > Clearing Paper Jams Clearing Paper Jams If a paper jam occurs, the LCD panel will display and the machine will stop. Jam Location Indicators 1 Shows the location of a paper jam. 2 Shows the Help screen. The Help screen shows the procedure to clear the jam. NOTE For the Help screen, refer to the following: ➡  ...
  • Page 750 Troubleshooting > Clearing Paper Jams Paper Jam Location Paper Jam Location Indicator Inside the machine ➡   Remove the paper jammed inside the machine (page 745) Rear Cover and Duplex Unit ➡   Remove any jammed paper in Rear Cover and Duplex Unit (page 750) Document Processor ➡  ...

  • Page 751: Remove Any Jammed Paper In The Multipurpose Tray

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in the Multipurpose Tray CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.

  • Page 752: Remove Paper Jams From Cassette 1 To Cassette 3

    Troubleshooting > Clearing Paper Jams Remove paper jams from Cassette 1 to Cassette 3 The procedure for handling paper jams in cassette 1 to cassette 3 is the same. Cassette 1 is used as an example here. CAUTION • Do not reuse jammed papers. •...

  • Page 753: Open The Top Cover

    Troubleshooting > Clearing Paper Jams Open the top cover. Close the top cover.

  • Page 754: Remove The Paper Jammed Inside The Machine

    Troubleshooting > Clearing Paper Jams Remove the paper jammed inside the machine CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.  ...
  • Page 755 Troubleshooting > Clearing Paper Jams Open the top cover. Remove the toner container and developer unit IMPORTANT Do not touch the developing roller or subject it to impact. Print quality will deteriorate.  ...
  • Page 756 Troubleshooting > Clearing Paper Jams Place the removed toner container and developer unit on a clean, level surface. IMPORTANT Do not place the toner container and developer unit upright.   Take out the drum unit IMPORTANT • When removing the drum unit, some parts are very hot. Exercise caution as there is a risk of burn injury.
  • Page 757 Troubleshooting > Clearing Paper Jams Open feed cover C. Remove any jammed paper. Close feed cover C. Return the drum unit...
  • Page 758 Troubleshooting > Clearing Paper Jams Return the toner container and developer unit Close the top cover.

  • Page 759: Remove Any Jammed Paper In Rear Cover And Duplex Unit

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in Rear Cover and Duplex Unit IMPORTANT Some parts are very hot inside the machine. Exercise caution as there is a risk of burn injury.   Open the rear cover. Remove any jammed paper. Open the fixed cover D.
  • Page 760 Troubleshooting > Clearing Paper Jams Pull Cassette 1 out toward you until it stops Open the feed cover. Remove any jammed paper. Return the feed cover to the original position.
  • Page 761 Troubleshooting > Clearing Paper Jams Push Cassette 1 back in. Return the Rear Cover to the original position. Open the top cover. Close the top cover.

  • Page 762: Remove Any Jammed Paper In The Document Processor (Reverse Automatic)

    Troubleshooting > Clearing Paper Jams Remove any jammed paper in the Document Processor (Reverse Automatic) IMPORTANT If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.  ...
  • Page 763 Troubleshooting > Clearing Paper Jams Remove the original from the document processor. Return the cover to the original position.

  • Page 764: 11 Appendix

    Appendix 11 Appendix...

  • Page 765: Optional Equipment

    Appendix > Optional Equipment Optional Equipment Option configuration The following enhancements are available for this model. 1 Card Authentication Kit(B) AC <IC card authentication kit (Activate)> It is possible to make the user authentication with IC card. In order to perform the user authentication with IC card, IC card information has to be registered to the local user list in advance.
  • Page 766 Appendix > Optional Equipment 4 SD/SDHC Memory Card SD/SDHC memory card is the micro-chip card that the option font, macro, form, etc. can be written. Insert SDHC memory card (Max. 32GB) and SD memory card (Max. 2GB) into the memory card slot. NOTE If removing the TPM chip after the data encryption function is enabled, the machine will stop working.
  • Page 767 Appendix > Optional Equipment Formatting the SD/SDHC Memory Card To use an unused SD/SDHC Memory Card, you must first use the machine to format the SD/SD/SDHC Memory Card. Turn off the power and disconnect the power cord and all cables connected to the unit.

  • Page 768: Overview Of The Applications

    Appendix > Overview of the Applications Overview of the Applications The applications listed below are installed on this machine. • ThinPrint expansion kit (Activate)ThinPrint expansion kit (Activate) This can be used on a trial basis for a limited time. • Authentication kit (Activate) This can be used on a trial basis for a limited time.

  • Page 769: Checking Details Of Application

    Appendix > Overview of the Applications Checking Details of Application Display the screen [System Menu/Counter] key > [ ] keys > [System/Network] > [OK] key NOTE If the user authentication screen appears, log in with a user who has the privilege to configure this setting.

  • Page 770: Character Entry

    The text entry screen used for entry of things like names is explained below. NOTE Kanji cannot be entered from the operation panel. You can enter kanji from your computer using Command Center RX or Kyocera Net Viewer. ➡   Accessing Command Center RX (page 113)  ...
  • Page 771 Appendix > Character Entry 4 [OK] key Confirm the entered text. 5 [Clear] key Confirm the entered text. 6 Numeric Keys Select when moving the cursor of the text display portion or when selecting text from the text list. 7 Arrow keys Select when moving the cursor of the text display portion or when selecting text from the text list.

  • Page 772: Character Entry Selection

    Appendix > Character Entry Character Entry Selection To enter characters, the following three types are available: Switch input characters Select [Text] on the character input screen, use the [ ] keys to select the type of character you want to enter, and then select the [OK] key.

  • Page 773: Entering Numbers And Alphabets

    Appendix > Character Entry Entering numbers and alphabets Refer to the table below and select the key that corresponds to the character you want to enter until that character appears.

  • Page 774: Entering Symbols

    Appendix > Character Entry Entering Symbols Symbols can be entered. Select the [#] key. Displays the symbol list. Select the [ ][ ] key to move the cursor and select the symbol to be entered. Select the [OK] key. The selected symbol is entered.

  • Page 775: Entering Characters

    Appendix > Character Entry Entering Characters Follow the steps shown below to enter "R&D" for example. Select the [7] key three times. [r] is entered. Select the [*/.] key. [r] changes to [R]. Select the [ ] key. The cursor moves to the right. Select the [#] key.
  • Page 776 Appendix > Character Entry Select the [3] key four times. [D] is entered. Select the [ ] key.

  • Page 777: In The Login Operation Settings, Select And Enter[Text]

    Appendix > Character Entry In the login operation settings, select and enter[Text] The login screen displayed when user management is enabled may require different input methods depending on the settings. For the procedure for configuring login operation settings, refer to the following: ➡  ...

  • Page 778: About Paper

    Appendix > About Paper About Paper This section explains the paper sizes and types that can be used in the paper source. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to the following: ➡  ...

  • Page 779: Choosing The Appropriate Paper

    Appendix > About Paper Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Using such paper can cause poor print quality. In addition, poor paper feeding can cause paper jams and shorten the life of the machine.
  • Page 780 Appendix > About Paper Other Paper Specifications Porosity: The density of the paper fibers. Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly.
  • Page 781 Appendix > About Paper Paper Size Cassette 1 to 3 MultipurposeTray A4 (297 × 210 mm) Paper of this size can be set Paper of this size can be set B5 (257 × 182 mm) Paper of this size can be set Paper of this size can be set A5-R Paper of this size can be set...

  • Page 782: Special Paper

    Appendix > About Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used. • Transparencies • Preprint • Bond paper • Recycled paper • Thin paper • Letterhead • Colored Paper •...
  • Page 783 Appendix > About Paper Transparencies Transparencies must be able to withstand the heat of printing. Transparencies must meet the following conditions. Heat resistance Must withstand at least 190°C Thickness 0.100 to 0.110 mm Material Polyester Dimensional accuracy ±0.7 mm Squareness of corners 90°...
  • Page 784 Appendix > About Paper Labels Be sure to feed labels from the multipurpose tray For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.
  • Page 785 Appendix > About Paper Hagaki (Cardstock) Before loading Hagaki (Cardstock) into the multipurpose tray, fan them and align the edges. If the Hagaki (Cardstock) paper is curled, straighten it before loading. Printing onto curled Hagaki (Cardstock) may cause jams. Use unfolded Oufuku hagaki (Return postcard) (available at post offices). Some Hagaki (Cardstock) may still have rough edges developed by a paper cutter on the back side.
  • Page 786 Appendix > About Paper Envelopes Envelopes should be fed from the MP tray with the print-side down or the cassette and the optional paper feeder with the print-side up. NOTE Do not load paper above the load limits located on the paper width guide of the cassette and the optional paper feeder.

  • Page 787: Thick Paper

    Appendix > About Paper Thick Paper Before loading thick paper, fan it and align the edges. Some thick paper may still have rough edges developed by a paper cutter on the back side. Remove any such rough edges just as with Hagaki (Cardstock) by placing the paper on a flat surface and rubbing the edges gently a few times with a ruler.

  • Page 788: Colored Paper

    Appendix > About Paper Colored Paper Colored paper must conform to the specifications. ➡   Basic Paper Specifications (page 769) In addition, the pigments in the paper must be able to withstand the heat of printing (up to 200°C or 392°F).
  • Page 789 Appendix > About Paper Preprint Preprinted paper must conform to the specifications ➡   Basic Paper Specifications (page 769) The colored ink must be able to withstand the heat of printing. It must be resistant to silicone oil as well. Do not use paper with a treated surface such as glossy paper used for calendars.

  • Page 790: Recycled Paper

    Appendix > About Paper Recycled paper Recycled paper must conform to the specifications; however, its whiteness may be considered separately. ➡   Basic Paper Specifications (page 769) NOTE Before purchasing recycled paper in volume, try testing a sample to ensure satisfactory print quality.  ...

  • Page 791: Coated Paper

    Appendix > About Paper Coated Paper Coated paper is created by treating the surface of the base paper with a coating that provides higher printing quality than plain paper. Coated paper is used for particularly high quality printing. The surface of high-quality or medium-quality paper is coated with special agents that improve ink adhesion by making the paper surface smoother.

  • Page 792: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice.   NOTE For more information on using the FAX, refer to the following: ➡  FAX Operation Guide   Machine Item Specifications Type Desktop Printing Method Electrophotography by semiconductor laser Paper Weight (Cassette) 60 to 163 g/m Paper Weight (Multipurpose Tray)
  • Page 793 Appendix > Specifications Item Specifications Interface • Hi-Speed USB: 1 • Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T) • 1 (Hi-Speed USB) • Wireless LAN compatible • Fax: 1 Operating 10 to 32.5 °C Environment (Temperature) Operating Environment (Humidity) 10 to 80 % Operating Environment (Altitude) 3,500 m/11,482 ft maximum Operating...

  • Page 794: Copy Functions

    Appendix > Specifications Copy Functions Copy Speed Paper Size Specifications 40 sheets/min LetterR 42 sheets/min 15 sheets/min 15 sheets/min 19 sheets/min Legal 34 sheets/min 65 sheets/min 12.5 sheets/min * 1: 8.5 sheets / min. for the 5th page and after * 2: 8.5 sheets / min.

  • Page 795: Printer Function

    Appendix > Specifications Printer Function Print Speed Paper Size Specifications 40 sheets/min Letter 42 sheets/min 9.5 sheets/min 9.5 sheets/min 11 sheets/min Legal 34 sheets/min 65 sheets/min 8.5 sheets/min * 1: 15 sheets/min until the 4th, 8.5 sheets/min from the 5th and after * 2: 15 sheets/min until the 5th, 8.5 sheets/min from the 6th and after * 3: 19 sheets/min until the 6th, 8.5 sheets/min from the 7th and after * 4: 12.5 sheets/min until the 4th, 7.5 sheets/min from the 5th and after...

  • Page 796: Scanner Functions

    Appendix > Specifications Scanner Functions Scanning Speed (A4 landscape, 300 dpi, Image quality: Text/Photo original) When using the document processor (except TWAIN scanning) Item Black and White Color 1-Sided 40 sheets/min 23 sheets/min 2-Sided 80 sheets/min 46 sheets/min Others Item Specifications Resolution •...

  • Page 797: Document Processor

    Appendix > Specifications Document Processor Item Specifications Original Type Sheet originals Original Size Maximum: Legal/Folio Minimum: A6/Statement Original Weight 50 to 160 g/m Loading Capacity 50 sheets (50 to 80 g/m ) maximum Thick paper: 25 sheets...

  • Page 798: Paper Feeder (300 250 Sheet X 2)

    Appendix > Specifications Paper Feeder (300 250 sheet x 2) Item Specifications Paper Supply Method Friction roller feeder Capacity 250 sheets (80 g/m ) × up to 2 cassettes Paper Size A4, A5-R, A5, A6, B5, Letter, Legal, Folio, 216 x 340 mm, Statement, Executive, Oficio II, 16K, B5 (ISO), Custom (105 x 148 to 216 x 356 mm) Supported Paper Paper thickness: 60 to 163 g/m...

  • Page 799: Backing Up Your Data

    Backing up your data using KYOCERA Net Viewer (page 790) Backing up your data using KYOCERA Net Viewer Use KYOCERA Net Viewer to regularly back up the data below that is saved on the machine. • System Settings • Network Settings...

  • Page 800: Backing Up Your Date Using Usb Drive

    Appendix > Backing up your data Backing up your date using USB Drive You can copy the data saved in the Subaddress Box to a USB drive. You can save multiple document data at once. ➡   Backing up your date using USB Drive (page 791)

  • Page 801: Security Quick Setup Function List

    Appendix > Security Quick Setup Function List Security Quick Setup Function List The functions configured in each level of Security Quick Setup are as follows. After selecting the security level, configure the security function according to your operating environment. Level 1 Level 2 Level 3...

  • Page 802: Serverside Settings

    Appendix > Security Quick Setup Function List Serverside Settings The setting item which can be set or configured from Command Center RX.  TLS Version Level 1 Level 2 Level 3 TLS1.2, TLS1.3 TLS1.2, TLS1.3 TLS1.2, TLS1.3  Effective Encryption Level 1 Level 2 Level 3 3DES, AES, AES-GCM, CHACHA20/...

  • Page 803: Clientside Settings

    Appendix > Security Quick Setup Function List Clientside Settings The setting item which can be set or configured from Command Center RX.  TLS Version Level 1 Level 2 Level 3 TLS1.2, TLS1.3 TLS1.2, TLS1.3 TLS1.2, TLS1.3  Effective Encryption Level 1 Level 2 Level 3 3DES, AES, AES-GCM, CHACHA20/...

  • Page 804: Ipv4 Settings (Wired Network)

    Appendix > Security Quick Setup Function List IPv4 Settings (Wired Network) The setting item which can be set or configured from Command Center RX.  DNS over TLS level 1 level 2 level 3 Auto  Certificate Auto Verification level 1 level 2 level 3 Expiration Date Expiration Date...

  • Page 805: Ipv4 Settings (Wireless Network)

    Appendix > Security Quick Setup Function List IPv4 Settings (Wireless Network) The setting item which can be set or configured from Command Center RX.  DNS over TLS level 1 level 2 level 3 Auto  Certificate Auto Verification level 1 level 2 level 3 Expiration Date Expiration Date...

  • Page 806: Ipv6 Settings (Wired Network)

    Appendix > Security Quick Setup Function List IPv6 Settings (Wired Network) The setting item which can be set or configured from Command Center RX.  DNS over TLS level 1 level 2 level 3 Auto  Certificate Auto Verification level 1 level 2 level 3 Expiration Date Expiration Date...

  • Page 807: Ipv6 Settings (Wireless Network)

    Appendix > Security Quick Setup Function List IPv6 Settings (Wireless Network) The setting item which can be set or configured from Command Center RX.  DNS over TLS level 1 level 2 level 3 Auto  Certificate Auto Verification level 1 level 2 level 3 Expiration Date Expiration Date...

  • Page 808: Send Protocols: Ftp Client (Transmission)

    Appendix > Security Quick Setup Function List Send Protocols: FTP Client (Transmission) The setting item which can be set or configured from Command Center RX.  Certificate Auto Verification level 1 level 2 level 3 Expiration Date Expiration Date Expiration Date  Hash level 1 level 2...

  • Page 809: Other Protocols: Http (Client)

    Appendix > Security Quick Setup Function List Other Protocols: HTTP (Client) The setting item which can be set or configured from Command Center RX.  Certificate Auto Verification level 1 level 2 level 3 Expiration Date Expiration Date Expiration Date  Hash level 1 level 2 level 3...

  • Page 810: Other Protocols: Soap

    Appendix > Security Quick Setup Function List Other Protocols: SOAP The setting item which can be set or configured from Command Center RX.  Use Default Settings Level 1 Level 2 Level 3...

  • Page 811: Other Protocols: Ldap

    Appendix > Security Quick Setup Function List Other Protocols: LDAP The setting item which can be set or configured from Command Center RX.  Use Default Settings Level 1 Level 2 Level 3 Expiration Date Expiration Date...

  • Page 812: Send Protocols: Smtp (E-Mail Tx)

    Appendix > Security Quick Setup Function List Send Protocols: SMTP (E-mail TX) The setting item which can be set or configured from Command Center RX.  Certificate Auto Verification level 1 level 2 level 3 Expiration Date Expiration Date Expiration Date  Hash level 1 level 2 level 3...

  • Page 813: Email: Pop3 User Settings

    Appendix > Security Quick Setup Function List Email: POP3 User Settings The setting item which can be set or configured from Command Center RX.  Certificate Auto Verification level 1 level 2 level 3 Expiration Date Expiration Date Expiration Date  Hash level 1 level 2 level 3...

  • Page 814: Print Protocols

    Appendix > Security Quick Setup Function List Print protocols  SMB Server Protocol level 1 level 2 level 3  LPD Level 1 Level 2 Level 3  FTP (Receiving) Level 1 Level 2 Level 3  IPP Level 1 Level 2 Level 3  IPP over TLS Level 1 Level 2...
  • Page 815 Appendix > Security Quick Setup Function List  POP (E-mail RX) Level 1 Level 2 Level 3...

  • Page 816: Send Protocol

    Appendix > Security Quick Setup Function List Send Protocol  FTP Client (Transmission) Level 1 Level 2 Level 3  SMB Level 1 Level 2 Level 3  WSD Scan Level 1 Level 2 Level 3  eSCL Level 1 Level 2 Level 3  eSCL over TLS Level 1 Level 2 Level 3...

  • Page 817: Other Protocols

    Appendix > Security Quick Setup Function List Other Protocols  SNMPv1/v2c Level 1 Level 2 Level 3  SNMPv3 Level 1 Level 2 Level 3  HTTP Level 1 Level 2 Level 3  HTTPS Level 1 Level 2 Level 3  Enhanced WSD Level 1 Level 2 Level 3  Enhanced WSD (TLS)
  • Page 818 Appendix > Security Quick Setup Function List  REST over TLS Level 1 Level 2 Level 3  VNC (RFB) Level 1 Level 2 Level 3  VNC (RFB) over TLS Level 1 Level 2 Level 3  Enhanced VNC (RFB) over TLS Level 1 Level 2 Level 3...

  • Page 819: Tcp/Ip: Bonjour Settings

    Appendix > Security Quick Setup Function List TCP/IP: Bonjour Settings  Bonjour Level 1 Level 2 Level 3...

  • Page 820: Network Settings

    Appendix > Security Quick Setup Function List Network Settings  Wi-Fi Direct Settings Level 1 Level 2 Level 3...

  • Page 821: Connectivity

    Appendix > Security Quick Setup Function List Connectivity  Bluetooth Settings Level 1 Level 2 Level 3...

  • Page 822: Interface Block Setting

    Appendix > Security Quick Setup Function List Interface Block Setting  USB Host Level 1 Level 2 Level 3 Unblock Unblock Block  USB Device Level 1 Level 2 Level 3 Unblock Unblock Block  USB Drive Level 1 Level 2 Level 3 Unblock Unblock Block...

  • Page 823: Energy Saver/Timer

    Appendix > Security Quick Setup Function List Energy Saver/Timer  Auto Panel Reset Level 1 Level 2 Level 3...

  • Page 824: User Account Lockout Setting

    Appendix > Security Quick Setup Function List User Account Lockout Setting  Lockout level 1 level 2 level 3...

  • Page 825: Job Status/Job Logs Settings

    Appendix > Security Quick Setup Function List Job Status/Job Logs Settings  Display Jobs Detail Status Level 1 Level 2 Level 3 Show All Show All Hide All (Display only when Administrator  Display Jobs Log Level 1 Level 2 Level 3 Show All Show All Hide All (Display only when...

  • Page 826: Edit Restriction

    Appendix > Security Quick Setup Function List Edit Restriction  Address Book Level 1 Level 2 Level 3 No limit No limit Administrator only  One-Touch Key Level 1 Level 2 Level 3 No limit No limit Administrator only...

  • Page 827: Prevent Mis-Sending Settings

    Appendix > Security Quick Setup Function List Prevent Mis-sending Settings  Destination Check before Send Level 1 Level 2 Level 3  Entry Check for New Dest. Level 1 Level 2 Level 3  New Destination Entry Level 1 Level 2 Level 3 Permit Permit Prohibit...
  • Page 828 For the Kyocera contact in your region, see Sales Sites sections here. https://www.kyoceradocumentsolutions.com/company/directory.html ©2024 KYOCERA Document Solutions Inc. The Kyocera logo is a trademark of Kyocera Corporation.

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