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Dell W5300 Owner's Manual

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Dell™ Workgroup Laser Printer W5300
Owner's Manual
Look Inside For:
• Network Printing
• Installing Printer Drivers
• Installing Memory Cards
• Loading Paper
• Using Your Printer
w w w . d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m

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  Summary of Contents for Dell W5300

  • Page 1 Dell™ Workgroup Laser Printer W5300 Owner’s Manual Look Inside For: • Network Printing • Installing Printer Drivers • Installing Memory Cards • Loading Paper • Using Your Printer w w w . d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m...
  • Page 2 Order toner cartridges Dell™ toner cartridges are available only through Dell. You can order toner cartridges online at www.dell.com/supplies or by phone. 877-465-2968 (877-Ink2You) Canada 877-501-4803 Mexico 001-800-210-7607 Puerto Rico 800-805-7545 0870 907 4574 Ireland 1850 707 407 France 0825387247...
  • Page 3 Dell™ Workgroup Laser Printer W5300 Standard output bin Operator panel Multipurpose feeder Standard tray (500 sheets) If you purchased additional options, for example, paper trays, a duplex unit, or an envelope feeder, refer to the User’s Guide (Start Programs Dell Printers Dell Laser Printer W5300 for installation instructions.
  • Page 4 Reproduction in any manner whatsoever without the written permission of Dell Computer Corporation is strictly forbidden. Trademarks used in this text: Dell and DELL logo are trademarks of Dell Computer Corporation; Microsoft and Windows are registered trademarks of Microsoft Corporation; Novell and NetWare are registered trademarks of Novell, Inc.;...
  • Page 5: Table Of Contents

    Attaching directly to the network (print server) Locate the IP address Set up the queue on the print server Install printer drivers on one or more remote client computers Attaching directly to the network (no print server) Locate the IP address...
  • Page 6 Canceling a job from the printer operator panel Utilizing additional software tools Status Monitor Status Monitor Center Printing Status window Dell Toner Reorder Window Dell Printer Software Uninstall Driver Profiler Replacing the toner cartridge Removing the used toner cartridge Cleaning the printer...
  • Page 7: Contents

    Contacting Dell ......Dell Software License Agreement Index ........
  • Page 8 Conte nts...
  • Page 9 • This product is designed to meet safety standards with the use of specific Dell-authorized components. The safety features of some parts may not always be obvious. Dell disclaims liability associated with use of non-Dell-authorized components.
  • Page 11: Set Up For Network Printing

    S e t u p f o r n e t w o r k p r i n t i n g Selecting your printer network setup Attaching locally to a print server Attaching directly to the network (print server)
  • Page 12: Selecting Your Printer Network Setup

    Selecting your printer network setup Determine your network setup from the three options below. Attach your printer to a print server (or other computer) with a USB cable. Go to page 13 for instructions. Attach your printer directly to the network with an Ethernet cable, with the print server managing the print queue.
  • Page 13: Attaching Locally To A Print Server

    Windows 98 Linux Novell NOTE: The Dell Laser Printer W5300 only supports Windows 95 with a network connection to a computer. Go to page... S e t u p fo r n e t wo rk p ri nti ng...
  • Page 14 Select Search for a suitable driver, and then click Next. Select Specify a location only, and then click Next. Browse to the location of the printer driver on the Drivers and Utilities CD. D:\Drivers\Win_2000\ Replace D:\ with the letter of your CD-ROM drive (for example, type D:\ where D is the drive letter of your CD).
  • Page 15 Click Next to install the printer driver. Click Next to complete installation. Use the default printer name (for example, Dell Laser Printer W5300) or type a unique name for your printer, and then click Next. Click Yes (recommended), and then click Finish to print a test page.
  • Page 16 Click Next to search for a printer driver. Select Search for the best driver for your device (recommended), and then click Next. Select Specify a location only and browse to the location of the printer driver on the Drivers and Utilities CD.
  • Page 17 After the test page prints, click Yes to close the message window. Click Finish to complete the installation. Using Windows 95 NOTE: The Dell Laser Printer W5300 only supports Windows 95 with a network connection to a computer. Insert the Drivers and Utilities CD, and then click Next.
  • Page 18: Installing Drivers In A Linux Environment

    Highlight the appropriate driver, and then click Finish. The Add Printer Wizard screen appears. Use the default printer name (for example, Dell Laser Printer W5300), or type a unique name for your printer. Select whether or not to use this printer as the default printer.
  • Page 19: Installing Drivers In A Novell Environment

    Select both options to install the software and the User’s Guide on the print server, and then click Next. The box to share the printer is checked. Create a share name you want to use for the PCL driver and/or the PostScript driver. Make it an obvious name for clients to easily find when they are browsing for a shared printer.
  • Page 20: Install Printer Drivers On One Client Computer

    Select the printer protocols you want to install, and then click Next. Select the Universal Network Connection (UNC) port. Type the name of the print server the printer is connected to as well as the name of the printer: \\Server Name\PrinterShareName.
  • Page 21: Attaching Directly To The Network (Print Server)

    Attaching directly to the network (print server) If your print server is in one location (for example, a secure area) and the network printer is in another location (for example, a printer room), use this method to install software on one or multiple printers on the network.
  • Page 22: Set Up The Queue On The Print Server

    Select both options to install the software and the User’s Guide on the print server, and then click Next. The box to share the printer is checked. Create a share name you want to use for the PCL driver and/or the PostScript driver. Make it an obvious name for clients to easily find when they are browsing for a shared printer.
  • Page 23: Install Printer Drivers On One Or More Remote Client Computers

    Click On one or more remote client computers. Click Next. Type your Administrator user name and password. Specify which client computers are allowed to print to the new Dell Laser Printer W5300. Browse or type each client’s computer name or IP address. You can specify as many clients as you wish.
  • Page 24: Attaching Directly To The Network (No Print Server)

    Attaching directly to the network (no print server) If you are sharing your network printer in a small workgroup environment and are not using a print server, use this method. In this section you will: • Locate the IP address.
  • Page 25 See page 56 for details on using the Operator Control Panel. To setup the printer to use a STATIC IP address: Make sure the printer is on and the Ready message appears. Press the Menu button until you see Network Menu, and then press Select.
  • Page 26: Install Printer Drivers

    IP address into the Address line of the browser. Example: http://192.168.1.108. If the IPS address was setup correctly, the browser should display a Web page provided by the Dell Laser Printer W5300. Install printer drivers Insert the Drivers and Utilities CD.
  • Page 27: Install Printer Drivers On One Client Computer

    Specify a port name that is meaningful in your environment. The port name establishes a logical link between the printer and each client. Type the printer IP address, for example, 192.168.0.11. If you don’t know the IP address, see "Locate the IP address" on page 24.
  • Page 28 S e t u p fo r n e tw o rk p r i n t in g...
  • Page 29: Install Optional Memory Cards

    S E C T I O N 2 I n s t a l l o p t i o n a l m e m o r y c a r d s Accessing the printer system board Installing printer memory Replacing the shield...
  • Page 30: Accessing The Printer System Board

    You can increase printer memory capacity and connectivity by purchasing additional printer memory or option cards. NOTE: Memory options designed for other Dell printers may not work with your printer. Accessing the printer system board NOTE: Use a small Phillips screwdriver to remove the system board access cover and to install some of the cards.
  • Page 31 Press down on the side door latches and open the side door. Use a small Phillips screwdriver to loosen, but not remove, the six screws on the shield. Ins ta l l o p tio n a l m e m o r y c a r d s...
  • Page 32 Use the tabs to slide the shield up until the top three screws fit into the three keyholes on the shield. Hold the shield by the tabs and lift it off. In stal l opt ional memor y card s 1 Keyhold 2 Tabs...
  • Page 33: Installing Printer Memory

    NOTICE: Electronic components can be damaged by static electricity. Touch something metal on the printer before you touch the memory option. Your printer comes with 80MB memory. You can buy optional memory cards to increase printer memory up to 336MB.
  • Page 34 Open both latches on the connector completely. Align the notches on the memory card with the ridges on the connector. In stal l opt ional memor y card s 1 Memory connector 1 2 Memory connector 2 1 Ridge 2 Notch...
  • Page 35 Push the memory card straight into the connector until it snaps into place. Make sure each latch fits over the notch located on either side of the memory card. 1 Latch 2 Notch Ins ta l l o p tio n a l m e m o r y c a r d s...
  • Page 36: Replacing The Shield

    Holding the shield by the tabs, slide it down onto the screws. Tighten all six screws. Close the side door. Close the upper door and the lower door. Plug in the power cord and turn on the printer. In stal l opt ional memor y card s...
  • Page 37: Set Up For Local Printing

    S E C T I O N 3 S e t u p f o r l o c a l p r i n t i n g Installing printer drivers...
  • Page 38: Installing Printer Drivers

    Drivers and Utilities CD to install them. Use the following table to find the instructions you need for your operating system. NOTE: The Dell Laser Printer W5300 only supports Windows 95 with a network connection to a computer. You need to complete Microsoft’s Plug and Play before installing the custom driver from your printer drivers CD.
  • Page 39 D:\ where D is the drive letter of your CD). Select SETUP .EXE, and then click OK. When the Dell Drivers and Utilities CD screen appears, click Install the printer for Use on this Computer only (Personal Installation) to install the additional software for your printer.
  • Page 40 Click Next to install the driver that is displayed. D:\Drivers\Win_2000\dkaag1da.inf Click Finish when the software is installed. When the Dell Drivers and Utilities screen appears, choose Install the printer for Use on this Computer only (Personal Installation) to install the additional software for your printer.
  • Page 41 Select Automatic search for the best driver (recommended), and then click Next. The wizard searches for a printer driver. Select your printer and driver from the list on the screen, and then click OK. Use the following table to identify the driver for your language.
  • Page 42 Click Next to install the printer driver. Click Next to complete installation. Use the default printer name (for example, Dell Laser Printer W5300) or type a unique name for your printer, and then click Next. Click Yes (recommended), and then click Finish to print a test page.
  • Page 43 Click Next to search for a printer driver. Select Search for the best driver for your device (recommended), and then click Next. Select Specify a location only and browse to the location of the printer driver on the Drivers and Utilities CD.
  • Page 44 Use the default printer name (for example, Dell Laser Printer W5300) or type a unique name for your printer, and then click Next. Select Yes to print a test page, and then click Finish. All the necessary files are installed on your computer.
  • Page 45: Load Paper

    S E C T I O N 4 L o a d p a p e r Loading paper and transparencies Loading envelopes...
  • Page 46: Loading Paper And Transparencies

    Loading paper and transparencies In the standard tray Load the print media you use for the majority of your print jobs in the standard tray. Remove the tray. Squeeze the width guide tab and the side of the guide as shown. Slide the width guide to the far right side of the tray.
  • Page 47 Squeeze the length guide lever and slide the length guide to the correct position for the size of print media you are loading. Before loading print media, flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the print media. Straighten the edges of the stack on a level surface.
  • Page 48 Squeeze the width guide tab and the side of the guide together. Slide the width guide to the left until it lightly rests against the edge of the print media stack. Insert the tray. NOTE: If you load any print media other than plain letter or A4 paper into the tray, make sure you change the Paper Type and Paper Size settings for that tray from your software application.
  • Page 49: In The Multipurpose Feeder

    If you purchased a duplex option, refer to the User’s Guide (Start Programs or All Programs Guide). Simplex letterhead Dell Printers Dell Laser Printer W5300 Duplex Envelope letterhead User’s L oa d p a p e r...
  • Page 50 Push the lower release latch. The multipurpose feeder door drops open. Locate the metal bar in the recessed area on the multipurpose feeder. Pull the bar out far enough to accommodate the print media you will be using. Lo a d p ap e r...
  • Page 51 Slide the width guide to the far right. Load paper or transparencies with the left edge of the stack against the stack height limiter and with the recommended print side face up. 1 Stack height limiter L oa d p a p e r...
  • Page 52 Select the source, size, and type from your software application and select print media size and type from the printer operator panel. – Make sure the Paper Size and Paper Type for the multipurpose feeder (MP Feeder Size and MP Feeder Type) are set to the correct value for the print media you are loading.
  • Page 53: Loading Envelopes

    NOTICE: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer. The stamp is shown in the illustration only for placement.
  • Page 54 Closing the multipurpose feeder Remove print media from the multipurpose feeder. Push the metal bar straight back to collapse the multipurpose feeder to its short-length position. Close the multipurpose feeder door. Lo a d p ap e r...
  • Page 55: Use Your Printer

    U s e y o u r p r i n t e r Changing the language on the operator panel Using the operator panel to change printer settings Printing a job Canceling a job from the printer operator panel...
  • Page 56: Changing The Language On The Operator Panel

    You can select menu items and corresponding values from the operator panel. When you first enter the printer menus from the operator panel, you see an asterisk (*) next to a value in the menus. This asterisk indicates the factory default setting. These settings are the original printer settings.
  • Page 57: Restore Factory Default Settings

    Press Return to go back to previous menus. Make additional menu selections to set new default settings. Press Go if this is the last printer setting you want to change. User default settings remain in effect until you save new settings or restore the factory defaults.
  • Page 58: Disable Menus

    Disabling the menus prevents users from inadvertently changing a printer default that has been set by the person managing the printer. You can still clear messages and select items from the Job Menu when printing a job, but you cannot change other printer settings.
  • Page 59 Toner Alarm * Depending on installed options, not all menu items may be shown. ** Options are only available if a print job has been sent to the printer. U s e y o u r p ri nte r...
  • Page 60: Printing A Job

    Open the file you want to print. From the File menu, select Print. Verify that the correct printer is selected in the dialog box. Modify the printer settings as appropriate (such as the pages you want to print or the number of copies).
  • Page 61: Utilizing Additional Software Tools

    The Status Monitor alerts you when an error or warning occurs, for example, when the top cover is open or toner is running low. The Status Monitor launches when you send a print job to the printer and only appears on the computer screen when an error or warning occurs.
  • Page 62: Printing Status Window

    The Printing Status window displays the status of the printer (Printer Ready, Printer Offline, and Error—Check Printer) and the name of the job when you send a job to print. The Printing Status window also displays the level of toner so you can: •...
  • Page 63: Driver Profiler

    Driver Profiler Use the Driver Profiler to create driver profiles that contain custom driver settings. A driver profile can contain a group of saved printer driver settings and other data for things such as: • Print orientation and N-Up (document settings) •...
  • Page 64: Replacing The Toner Cartridge

    NOTE: Dell does not recommend that you use toner cartridges from a third-party refiller. Print quality and printer reliability cannot be guaranteed if you do. For best results, use Dell supplies. Removing the used toner cartridge NOTE: Remove any print jobs from the output bin before opening the upper front door.
  • Page 65: Cleaning The Printer

    Press latch 1 to open the lower door. Press latch 2 to open the upper door. Grasp the toner cartridge by the handle and pull it up and out. Cleaning the printer Using a clean, lint-free cloth, gently clean the shaded areas by wiping toward the front of the printer.
  • Page 66: Installing The New Toner Cartridge

    NOTICE: Do not touch the transfer roller. 1 Transfer roller Installing the new toner cartridge Remove the new cartridge from the packaging. Pull the tabs on each side of the plastic strap to remove the packaging foam from the toner cartridge. Us e y o u r p ri nt e r...
  • Page 67 NOTICE: Do not touch the photoconductor drum on the underside of the toner cartridge. Gently shake the cartridge to distribute the toner. U s e y o u r p ri nte r...
  • Page 68 Align the arrows on either side of the toner cartridge with the corresponding arrows in the printer Guide the toner cartridge in until it snaps into place. Close the upper door, and then the lower door. Turn the printer on. Us e y o u r p ri nt e r...
  • Page 69 S E C T I O N 6 A p p e n d i x Contacting Dell Dell Software License Agreement...
  • Page 70: Contacting Dell

    NOTE: Toll-free numbers are for use within the country for which they are listed. When you need to contact Dell, use the electronic addresses, telephone numbers, and codes provided in the following table. If you need assistance in determining which codes to use, contact a local or an international operator.
  • Page 71 International Access Code: 990 Country Code: 358 City Code: 9 Department Name or Service Area, Website and E-Mail Address Online Order Status: www.dell.ca/ostatus AutoTech (automated technical support) TechFax Customer Care (Home Sales/Small Business) Customer Care (med./large business, government) Technical Support (Home Sales/Small Business) Technical Support (med./large bus., government)
  • Page 72: France

    City Code: 6103 Greece International Access Code: 00 Country Code: 30 Appendix Department Name or Service Area, Website and E-Mail Address Website: support.euro.dell.com E-mail: support.euro.dell.com/fr/fr/emaildell/ Home and Small Business Technical Support Customer Care Switchboard Switchboard (calls from outside of France)
  • Page 73: Italy

    Country Code: 39 City Code: 02 Department Name or Service Area, Website and E-Mail Address Technical Support Sales Website: support.euro.dell.com E-mail: dell_direct_support@dell.com Ireland Technical Support U.K. Technical Support (dial within U.K. only) Home User Customer Care Small Business Customer Care U.K.
  • Page 74 Customer Service (Austin, Texas, U.S.A.) Fax (Technical Support and Customer Service) (Austin, Texas, U.S.A.) Sales (Austin, Texas, U.S.A.) SalesFax (Austin, Texas, U.S.A.) Website: support.euro.dell.com E-mail: tech_be@dell.com Technical Support (Brussels, Belgium) Home/Small Business Sales (Brussels, Belgium) Corporate Sales (Brussels, Belgium) Customer Care (Brussels, Belgium)
  • Page 75 Country Code: 31 City Code: 20 Norway (Lysaker) International Access Code: 00 Country Code: 47 Department Name or Service Area, Website and E-Mail Address Website: support.euro.dell.com E-mail (Technical Support): (Enterprise): nl_server_support@dell.com (Latitude): nl_latitude_support@dell.com (Inspiron): nl_inspiron_support@dell.com (Dimension): nl_dimension_support@dell.com (OptiPlex): nl_optiplex_support@dell.com (Dell Precision): nl_workstation_support@dell.com...
  • Page 76: Spain

    Country Code: 65 Spain (Madrid) International Access Code: 00 Country Code: 34 City Code: 91 Appendix Department Name or Service Area, Website and E-Mail Address Website: support.euro.dell.com E-mail: pl_support@dell.com Customer Service Phone Customer Care Sales Customer Service Fax Reception Desk Fax Switchboard Website: support.euro.dell.com...
  • Page 77 Department Name or Service Area, Website and E-Mail Address Website: support.euro.dell.com E-mail: swe_support@dell.com E-mail Support for Latitude and Inspiron: Swe-nbk_kats@dell.com E-mail Support for OptiPlex: Swe_kats@dell.com E-mail Support for Servers: Nordic_server_support@dell.com Technical Support Relational Customer Care Home/Small Business Customer Care Employee Purchase Program (EPP) Support...
  • Page 78 Country Code: 44 City Code: 1344 Appendix Department Name or Service Area, Website and E-Mail Address Website: support.euro.dell.com Customer Care website: support.euro.dell.com/uk/en/ECare/Form/Home.asp E-mail: dell_direct_support@dell.com Technical Support (Corporate/Preferred Accounts/PAD [1000+ employees]) Technical Support (direct/PAD and general) Global Accounts Customer Care Home and Small Business Customer Care Corporate Customer Care Preferred Accounts (500–5000 employees)
  • Page 79 Employee Purchase Program (EPP) Customers Dell Sales Dell Outlet Store (Dell refurbished computers) Software and Peripherals Sales Spare Parts Sales Extended Service and Warranty Sales Dell Services for the Deaf, Hard-of-Hearing, or Speech-Impaired Area Codes, Local Numbers, and Toll-Free Numbers toll-free: 1-800-433-9014...
  • Page 80: Dell Software License Agreement

    Software. If you are a commercial customer of Dell or a Dell affiliate, you hereby grant Dell, or an agent selected by Dell, the right to perform an...
  • Page 81 The entire liability of Dell and its suppliers, and your exclusive remedy, shall be (a) return of the price paid for the Software or (b) replacement of any disk not meeting this warranty that is sent with a return authorization number to Dell, at your cost and risk.
  • Page 82 This agreement is binding on successors and assigns. Dell agrees and you agree to waive, to the maximum extent permitted by law, any right to a jury trial with respect to the Software or this agreement.
  • Page 83: Index

    13 canceling a job, 60 changing printer settings from the operator panel, 56 changing the language from the operator panel, 56 Dell Printer Software Uninstall, 62 Dell Toner Re-Order Window, 62 disable menus from the operator panel, 58 driver profiler, using, 63...
  • Page 84 56 changing the language, 56 disable menus, 58 restoring factory default settings, 57 ordering supplies, 2 print server attaching locally to, 13 shared printing, 19 printer memory, 29 printer software uninstall, using, 62 printing local, 37...
  • Page 86 w w w . d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m...