Ricoh C125 MF User Manual
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Ricoh C125 MF User Manual

Ricoh C125 MF User Manual

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Summary of Contents for Ricoh C125 MF

  • Page 1 User's Guide For safe and correct use, be sure to read Safety Information separately provided before using the machine.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS How to Find Information about Operations and Troubleshooting...............11 Operating Manual (Printed)........................11 Operating Manual (Digital Format)......................11 How to Read This Manual..........................12 Introduction..............................12 Symbols Used in This Manual........................12 Disclaimer..............................12 Notes................................12 Note to Administrator..........................13 List of Option..............................14 About IP Address............................
  • Page 4 Multi-access..............................37 About Operation Tools............................ 40 Entering Characters............................41 Character Entry Display..........................41 Available Characters...........................42 Entering Text..............................42 2. Paper Specifications and Adding Paper Workflow for Loading Paper and Configuring Paper Sizes and Types............45 Loading Paper..............................46 Loading Paper into Tray1 and 2........................ 46 Loading Paper into Bypass Tray.........................
  • Page 5 Conditions for Bidirectional Communication..................... 80 If Bidirectional Communication is Disabled....................80 Displaying the Printing Preferences Dialog Box.....................83 Displaying the Printing Preferences Dialog Box from the [Start] Menu........... 83 Displaying the Printing Preferences Dialog Box in an Application............83 Basic Operation of Printing..........................85 When Using Windows..........................
  • Page 6 Basic Procedures for Saving Scan Files on a USB Flash Memory Device..........146 Basic Operation for RICOH Scan Utility V2....................149 Preparations for Using RICOH Scan Utility V2..................149 Using RICOH Scan Utility V2 to Scan to a Computer................149 Basic Operation for TWAIN Scanning......................154 Using TWAIN Scanner..........................154 TWAIN Scanning............................
  • Page 7 Specifying Scan Settings for Scanning......................162 Specifying the Scanning Size According to the Size of the Original............162 Adjusting Image Density........................... 163 Specifying Resolution..........................164 6. Sending and Receiving a Fax What You Can Do with the Fax Function.....................167 Fax Setting Workflows..........................168 Fax Mode Screen............................
  • Page 8 7. Configuring the Machine Using the Control Panel Basic Operation.............................211 Menu Chart..............................212 Copier Settings...............................213 Scanner Settings............................218 Fax Settings..............................221 Address Book..............................230 System Settings...............................231 Printer Settings..............................238 Paper Settings..............................242 Administrator Tools Settings.......................... 247 Printing Lists/Reports............................. 254 Printing the Configuration Page........................254 Types of Lists/Reports..........................
  • Page 9 Registering Destinations..........................281 Registering Fax Special Senders........................282 Restricting Machine Functions According to User..................283 Enabling the User Restriction Settings...................... 283 When Machine Functions are Restricted..................... 287 Configuring the Network Settings........................ 289 Network Status Tab...........................289 IPv6 Configuration Tab..........................290 Network Application Tab......................... 291 TLS Security Tab............................
  • Page 10 Replacing a Component..........................326 Replacing the Intermediate Transfer Unit....................326 Replacing the Fusing Unit and Transfer Roller..................326 Cautions When Cleaning..........................327 Cleaning the Toner Density Sensor......................328 Cleaning the Friction Pad and Paper Feed Roller..................330 Cleaning the Registration Roller and Paper Tray..................333 Cleaning the Exposure Glass........................336 Cleaning the Auto Document Feeder......................337 Moving and Transporting the Machine.......................
  • Page 11 Fax Problems..............................381 When You Cannot Send or Receive Fax Messages As Wanted............381 When an Error Is Notified via a Report or E-mail...................384 Error Code..............................386 Common Problems............................391 11. Configuring Network Settings Connecting the Machine to a Wired Network................... 393 Configuring the IPv4 Setting........................
  • Page 12 Notes to users in the state of California (Notes to Users in USA)............419 Notes to users in the United States of America..................419 Notes to Canadian Users of Wireless Devices..................422 Notes to Canadian Users regarding Facsimile Unit................423 ENERGY STAR Program........................... 424 Saving Energy............................424 Trademarks..............................426 INDEX...

  • Page 13: How To Find Information About Operations And Troubleshooting

    This manual explains how to set up the machine. It also explains how to remove the machine from the packaging and how to connect it to a computer. Operating Manual (Digital Format) Operating manuals can be viewed from Ricoh's website. Viewing from a web browser Access the Internet from a web browser.

  • Page 14: How To Read This Manual

    How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

  • Page 15: Note To Administrator

    Certain options might not be available in some countries. For details, please contact your local dealer. Depending on which country you are in, certain units may be optional. For details, please contact your local dealer. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

  • Page 16: List Of Option

    User restriction You can restrict the use of certain functions of this machine to users with proper authentication. Using Web Image Monitor, you can select the functions you want to restrict, and register the users who can use that function upon authentication. •...

  • Page 17: Supplied Items

    Supplied Items Open the box and take out all supplied items. Check that all the following items are present: • Power Cord • Modular cable • Starter cartridge - Cyan • Starter cartridge - Magenta • Starter cartridge - Yellow •...

  • Page 19: Guide To The Machine

    1. Guide to the Machine This chapter describes preparations for using the machine and its operating instructions. Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. Exterior: Front View ECC102...
  • Page 20 1. Guide to the Machine Name Description Input Tray for the ADF (Auto Place stacks of originals here. They will feed in document feeder) automatically. This tray can hold up to 50 sheets of plain paper. Auto Document Feeder The ADF is integrated with the exposure glass cover. (Exposure Glass Cover) Open this cover to place originals on the exposure glass.

  • Page 21: Exterior: Rear View

    Guide to Components Exterior: Rear View ECC103 Name Description G3 (analog) Line Interface Connector For connecting a telephone line. External Telephone Connector For connecting an external telephone. USB Port For connecting the machine to a computer using a USB cable. Ethernet Port For connecting the machine to the network using a network interface cable.
  • Page 22 1. Guide to the Machine Name Description Power Socket For connecting the power cord to the machine. Button for Sliding the ADF Press to slide the ADF towards the rear of the machine and hold it in that position, if paper output to the output tray is difficult to retrieve.

  • Page 23: Interior

    Guide to Components ECC105 Interior ECC106...

  • Page 24: Control Panel

    1. Guide to the Machine Name Description Print Cartridge Install the print cartridges from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared.
  • Page 25 Guide to Components Name Description Number keys Use to enter the numbers for copies, fax numbers and data for the selected function. [Clear/Stop] key • While the machine is processing a job: press to cancel the current job. • While configuring the machine settings: press to cancel the current setting and return to standby mode.
  • Page 26 1. Guide to the Machine • The backlight of the screen is turned off when the machine is in Energy Saver mode. Furthermore, after the specified lapse of time for Energy Saver Mode 2, all LEDs except for the power indicator will go out.

  • Page 27: Installing Option

    Installing Option Installing Option This section explains how to install options. Attaching Paper Feed Unit • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard. • Do not handle the power cord plug with wet hands. Doing so can result in electric shock. •...
  • Page 28 1. Guide to the Machine Remove the adhesive tape from the optional paper feed unit. DPP210 Standing at the front and back of the machine, two persons should lift the machine using the inset grips on the sides. DUE287 There are three upright pins on the optional paper feed unit. Align the holes of the machine with the pins, and then lower the machine slowly.
  • Page 29 Installing Option • If the optional paper feed unit is not installed properly, try to install it again by repeating the procedure. If the problem persists, contact your sales or service representative. • For details about printing the configuration page, see page 254 "Printing Lists/Reports".

  • Page 30: How To Use The [Home] Screen

    1. Guide to the Machine How to Use the [Home] Screen • The [Home] screen is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See page 247 "Administrator Tools Settings". Displaying the [Home] Screen Press the [Home] key.
  • Page 31 How to Use the [Home] Screen [Home] screen 1 M0EQPC5102 [Home] screen 2 M0EQPC5103 1. Supply Information icon Displays the remaining amount of toner. 2. [Scanner] Press to scan originals and save images as files. For details about how to use the scanner function, see page 121 "Scanning Originals". 3.
  • Page 32 1. Guide to the Machine This icon appears when Wireless LAN is enabled. When wireless LAN connection is enabled, the icon appears. When Wi-Fi Direct connection is enabled, the icon appears. Press to switch pages when the icons are not displayed on 1 page. 6.

  • Page 33: Customizing The [Home] Screen

    Customizing the [Home] Screen Customizing the [Home] Screen You can add shortcuts to favorite items in the [Home] screen. You can recall favorite items by pressing the shortcut icons. You can rearrange the order of the function and shortcut icons. How to Customize the [Home] Screen You can customize the [Home] screen to make it more accessible.

  • Page 34: Deleting An Icon On The [Home] Screen

    1. Guide to the Machine Select [Move Up] or [Move Down]. The position of an icon switches from that of another icon located ahead or behind. • You cannot change the order of the icons on the [Home] screen 1. Deleting an Icon on the [Home] Screen Delete unused favorite item icons.

  • Page 35: Registering Frequently Used Functions

    Registering Frequently Used Functions Registering Frequently Used Functions You can store frequently used job settings in the machine memory and recall them easily. Registering Functions in a Favorite Item You can register up to 12 favorite items for each function. The following settings can be registered to favorite items: •...

  • Page 36: Recalling A Favorite Item

    1. Guide to the Machine Example of favorite items Copier Favorite item name Favorite item description Effect Eco copy Specify [Sim to Dup]. You can save paper and toner. Thumbnail copy Specify settings to combine You can copy up to four and print a multiple pages on pages onto one side of a one side or both sides of...

  • Page 37: Deleting A Favorite Item

    Registering Frequently Used Functions Press [ ] until the favorite item icon you want appears. Press the favorite item icon. • Using the favorite item causes the previous settings to be cleared. Deleting a Favorite Item Press the [Home] key. Press [ ] until the favorite item icon you want appears.

  • Page 38: Displaying Frequently Used Modes Preferentially

    1. Guide to the Machine Displaying Frequently Used Modes Preferentially Specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on. Press the [Home] key. Press the [Setting] icon. Press [Administrator Tools].

  • Page 39: Multi-Access

    Multi-access Multi-access This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called "Multi-access". The following table shows the functions that can be performed simultaneously. Current job Types of jobs that can be executed simultaneously •...
  • Page 40 1. Guide to the Machine Current job Types of jobs that can be executed simultaneously • Copying • Scanning (Pull-type) • Scanning (Push-type) • Scan to USB Fax memory reception (storing • Internet Fax transmission a received fax into the •...
  • Page 41 Multi-access • If you try to use a function that cannot be performed simultaneously, you will hear a beep sound from the machine or see a failure message pop up on your computer screen. In this case, try again after the current job is finished.

  • Page 42: About Operation Tools

    1. Guide to the Machine About Operation Tools This section explains the operation tools of this machine. Control Panel The control panel contains a screen and keys for controlling the machine. They allow you to configure the machine's various settings. For details about how to use the control panel, see page 211 "Configuring the Machine Using the Control Panel".

  • Page 43: Entering Characters

    Entering Characters Entering Characters This section describes how to enter text on the screens of the functions such as copier or fax or on the Setting screen. The cursor appears if you tap the text field. If you tap the text field again after the cursor appears, the keyboard appears.

  • Page 44: Available Characters

    1. Guide to the Machine Available Characters You can enter the following characters: • Alphabetic characters • Symbols • Numerals 0123456789 Entering Text When you enter a character, it appears at the position of the cursor. Entering letters Press the letters you want to enter. Entering alphanumeric characters and symbols Press [ ] or [ ]to select [123], [,.-&@%], or [Latin].
  • Page 45 Entering Characters Deleting characters Press [ ] to delete characters.
  • Page 46 1. Guide to the Machine...

  • Page 47: Paper Specifications And Adding Paper

    2. Paper Specifications and Adding Paper This chapter describes how to load paper and originals and about their specifications. Workflow for Loading Paper and Configuring Paper Sizes and Types This section explains how to load paper and operations required after paper is loaded. After following the procedures below, you can copy or print on the paper that is loaded in the machine.

  • Page 48: Loading Paper

    2. Paper Specifications and Adding Paper Loading Paper This section explains how to load paper into the paper tray and the bypass tray. • When loading paper, take care not to trap or injure your fingers. • When pulling out the paper tray, do not pull it out swiftly. The tray may fall and cause injury. For information about supported paper, precautions for storing paper and print areas, see page 60 "Supported Paper".
  • Page 49 Loading Paper Pull out the paper tray carefully with both hands. ECC076 Place the tray on a flat surface. Push the metal plate down until it clicks. ECC077 Align the side fences and end fence with the paper size. ECC078...
  • Page 50 2. Paper Specifications and Adding Paper Fan the paper before loading it. DAC344 Load the paper in the tray with the print side faced up. Make sure the paper is not stacked higher than the upper limit marked inside the tray. Make sure the paper is not stacked higher than the projection on the side fences.
  • Page 51 Loading Paper ECC081 • The upper limit differs depending on the paper type (thin or thick paper). See the label inside the tray to check the upper limit. • The remaining paper indicator on the right front side of the paper tray shows approximately how much paper is remaining.
  • Page 52 2. Paper Specifications and Adding Paper Push the metal plate down until it clicks. ECC077 Pinch the extender, and then pull out the extender until it clicks. ECC110 After extension, check that the arrows on the extender and tray are aligned. ECC111 Follow Steps 3 to 7 in "Loading Paper into Tray1 and 2".

  • Page 53: Loading Paper Into Bypass Tray

    Loading Paper Loading Paper into Bypass Tray • Do not load paper while the machine is printing. • Load paper with the print side down and in the short-edge feed direction. • Curled paper may jam. Straighten curled paper before loading. •...

  • Page 54: Loading Envelopes

    2. Paper Specifications and Adding Paper Support the paper with both hands, and insert it carefully until it stops. ECC114 Loading Envelopes • Avoid using self-adhesive envelopes. They may cause machine malfunctions. • Check there is no air in the envelopes before loading. •...
  • Page 55 Loading Paper M0EQIC0105 • When Using the Bypass Tray • If the envelope flap is on a long side, place the envelope with the flap side on the right. M0EQIC0106...

  • Page 56: Specifying Paper Type And Paper Size Using The Control Panel

    2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using the Control Panel This section describes how to specify the paper size and paper type using the control panel. • Paper type and size can also be specified using the printer driver. For details, see the printer driver Help.

  • Page 57: Specifying The Standard Paper Size

    Specifying Paper Type and Paper Size Using the Control Panel Specifying the Standard Paper Size This section describes how to specify the standard paper size. Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Paper Settings]. Select the tray for which you want to specify the paper size.
  • Page 58 2. Paper Specifications and Adding Paper Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Paper Settings]. Select the tray for which you want to specify the paper size. Press [ ] twice. Press [Custom Size]. Select [mm] or [inch].

  • Page 59: Specifying Paper Type And Paper Size Using Web Image Monitor

    Specifying Paper Type and Paper Size Using Web Image Monitor Specifying Paper Type and Paper Size Using Web Image Monitor This section describes how to specify paper sizes and types using Web Image Monitor. Start the web browser and access the machine by entering its IP address. The top page of Web Image Monitor appears.

  • Page 60: Specifying Paper Type And Paper Size Using The Printer Driver

    2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using the Printer Driver • Make sure that the paper type and size specified with the printer driver matches the type and size of the paper loaded in the tray. Since this machine does not detect paper sizes automatically, the type or size of the paper may be mismatched and the print job may not print correctly.

  • Page 61: When Using Macos

    Specifying Paper Type and Paper Size Using the Printer Driver Click the [Paper] tab. ECC251 In the [Input Tray:] list, select the paper tray you want to use for printing. In the [Paper Type:] list, select the type of paper that is loaded in the paper tray. Select the [Print On] check box and select the size of the paper that is loaded in the paper tray.

  • Page 62: Supported Paper

    2. Paper Specifications and Adding Paper Supported Paper • After loading paper in the tray, specify the paper type and size using the control panel. This machine does not detect the paper size automatically. • When loading custom size paper into Tray 1 or the bypass tray, specify the width and length using the control panel and the printer driver.
  • Page 63 Supported Paper Type Size Weight Capacity* Plain Paper 1 Custom size: 60 to 163 g/m Plain Paper 2 90 to 216 mm in width, (16 to 43 lb.) (80 g/m , 20 lb.) Middle Thick Paper 148 to 356 mm in length Recycled Paper (3.54 to 8.50 inches in width, Thick Paper 1...
  • Page 64 2. Paper Specifications and Adding Paper Bypass tray Type Size Weight Capacity Plain Paper 1 A4, B5 JIS, A5 LEF, A5 SEF, B6 60 to 163 g/m JIS, A6, 8 × 14, 8 × 11, Plain Paper 2 (16 to 43 lb.) ×...

  • Page 65: Specifications Of Paper Types

    Supported Paper • PCL printer driver When [Gradation:] in [Print Quality] is set to [Fine] • PostScript 3 printer driver When [Print Quality] in [Printer Features] is set to [Best Quality] Specifications of Paper Types The following tables describe the types of paper that can be used with this machine. •...
  • Page 66 2. Paper Specifications and Adding Paper Middle Thick Paper Item Description Paper thickness 82 to 90 g/m (22 to 24 lb.) Supported paper tray Can be used with any of the paper trays. A4, B5 JIS, 8 × 14, 8 ×...
  • Page 67 Supported Paper Item Description Supported paper tray Can be used with any of the paper trays. Duplex supported size A4, B5 JIS, 8 × 14, 8 × 11, 7 × 10 , 8 × 13, 8 × 13, × 13, 16K, 8 ×...
  • Page 68 2. Paper Specifications and Adding Paper Item Description Duplex supported size A4, B5 JIS, 8 × 14, 8 × 11, 7 × 10 , 8 × 13, 8 × 13, × 13, 16K, 8 × 13 × 13 Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper], [Thick Paper 1], or [Thick Paper 2].
  • Page 69 Supported Paper Item Description Duplex supported size None Notes • The number of sheets that can be printed in one minute is approximately half that of middle thick paper. • If the paper thickness is outside the specified range, select [Thick Paper Cardstock Item Description...
  • Page 70 2. Paper Specifications and Adding Paper Envelope Item Description Supported paper tray Tray 1 and bypass tray Duplex supported size None Notes • Avoid using self-adhesive envelopes. They may cause machine malfunctions. • The number of envelopes that can be printed per minute is approximately half that of middle thick paper.
  • Page 71 Supported Paper DAC573 • When fanning envelopes, make sure they are not stuck together. If they are stuck together, separate them. • When fanning envelopes, make sure the envelope flaps are not stuck. If they are stuck, separate them. • Before loading envelopes, flatten them out so that their curl does not exceed that shown as shown below.

  • Page 72: Non-Recommended Paper Types

    2. Paper Specifications and Adding Paper • PCL printer driver When [Gradation:] in [Print Quality] is set to [Fine] • PostScript 3 printer driver When [Print Quality] in [Printer Features] is set to [Best Quality] Non-Recommended Paper Types Do not use the following types of paper: •...

  • Page 73: Print Area

    Supported Paper When storing paper: • Do not store paper in a humid place. • Do not store paper in direct sunlight. • Do not stand paper on its edge. • Store any leftover paper in a wrapping or box supplied with the paper. Print Area The diagram below shows the area of the paper that the machine can print on.
  • Page 74 2. Paper Specifications and Adding Paper Envelope DAC577 1. Print area 2. Feed direction 3. Approximately 10 mm (0.4 inches) 4. Approximately 15 mm (0.6 inches) Copier function DAC580 1. Print area 2. Feed direction 3. Approx. 4 mm (0.2 inches) 4.
  • Page 75 Supported Paper Fax function DAC580 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 2 mm (0.08 inches) • Borderless printing is not supported. • The print area may vary depending on the paper size, printer language and printer driver settings. •...

  • Page 76: Placing Originals

    2. Paper Specifications and Adding Paper Placing Originals This section describes the types of originals you can set and how to place them. Placing Originals on the Exposure Glass This section describes the procedure for placing originals on the exposure glass. •...

  • Page 77: About Originals

    Placing Originals • To prevent multiple sheets from being fed at once, fan the pages of your original before placing them in the ADF. • Place the original squarely. Open the cover of the input tray for the ADF and adjust the guides according to the size of the original.
  • Page 78 2. Paper Specifications and Adding Paper • Paper size: 140 to 216 mm (5 to 8 inches) in width, 140 to 356 mm (5 to 14 inches) in length • Paper weight: 52 to 105 g/m (13.8 to 28.0 lb.) •...
  • Page 79 Placing Originals DAC579 Margins when using exposure glass In copier mode In scanner mode In fax mode 4 mm (0.2 inches) 0 mm (0 inches) 1 mm (0.05 inches) Right 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches) Left 3 mm (0.1 inches) 0 mm (0 inches)
  • Page 80 2. Paper Specifications and Adding Paper...

  • Page 81: Printing Documents

    3. Printing Documents This chapter describes how to configure settings on the printer driver and print documents. What You Can Do with the Printer Function Duplex printing You can print on both sides of a sheet of paper. For details, see the printer driver Help. DSG261 Combined printing You can combine multiple pages and print them on a single sheet of paper.

  • Page 82: Configuring Option Settings For The Printer

    3. Printing Documents Configuring Option Settings for the Printer When bidirectional communication works correctly, your computer obtains information about option, paper size and paper feed direction settings from the machine automatically. Bidirectional communication also allows you to monitor machine status. Conditions for Bidirectional Communication To support bidirectional communication, the following conditions must be met: When connected with the network...
  • Page 83 Configuring Option Settings for the Printer Click the [Accessories] tab. ECC252 Select options installed from the [Options] area, and then make the necessary settings. Click [Paper Size Settings] tab. ECC253 In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of the paper that you want to load in each tray.
  • Page 84 3. Printing Documents On the Apple menu, click [System Preferences...]. Click [Printers & Scanners]. Select the printer you are using, and then click [Options & Supplies...]. Click [Options], and then configure settings as needed. Click [OK]. Quit System Preferences.

  • Page 85: Displaying The Printing Preferences Dialog Box

    Displaying the Printing Preferences Dialog Box Displaying the Printing Preferences Dialog Box To change the default settings of the printer driver, configure settings in the [Printing Preferences] dialog box. To change the default settings of all applications, open the [Printing Preferences] dialog box from the OS.
  • Page 86 3. Printing Documents Click [File] in the upper left corner of the window, and then click [Print]. In the [Select Printer] list, select the printer you want to use. Click [Preferences]. • Procedures for opening the [Printing Preferences] dialog box vary depending on the application. For details, see the printer driver Help or the manuals provided with the application.

  • Page 87: Basic Operation Of Printing

    Basic Operation of Printing Basic Operation of Printing The following procedure explains how to perform basic printing. • Duplex printing is selected as the default setting. When Using Windows The procedure in this section is an example based on Windows 10. The actual procedure may vary depending on the operating system you are using.

  • Page 88: When Using Macos

    3. Printing Documents • You can specify which paper tray is selected first in [Paper Tray Priority] under [Paper Settings] when the trays are automatically selected while you are printing. For details about [Paper Tray Priority], see page 242 "Paper Settings". •...

  • Page 89: Canceling A Print Job

    Basic Operation of Printing Cancel the print job Cancel printing. • If [Auto Continue] under [System Settings] is enabled, the machine ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel.
  • Page 90 3. Printing Documents Click [×]. M0EQMC5100 • If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled. • It may take a while to cancel a large print job. Canceling a print job while printing Press the [Clear/Stop] key.

  • Page 91: Printing Confidential Documents

    Printing Confidential Documents Printing Confidential Documents By the Locked Print function, you can password-protect print jobs. This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users from seeing sensitive documents at the machine. •...

  • Page 92: Printing A Locked Print File

    3. Printing Documents Execute a print command. The print job is stored in the machine as a Locked Print file. You can print the file by entering the password using the control panel. • The Locked Print file is automatically erased from the machine's memory when it is printed out, or when the machine's power is turned off.

  • Page 93: Deleting A Locked Print File

    Printing Confidential Documents Press the [Home] key. Press the [Info] icon on the [Home] screen. Press the [Locked Print] tab. Select the file you want to print. Identify the Locked Print file by checking its time stamp and user ID. Press [Print Jobs].
  • Page 94 3. Printing Documents Use the following procedure to delete a Locked Print file. You do not need to enter a password to delete a Locked Print file. Press the [Home] key. Press the [Info] icon on the [Home] screen. Press the [Locked Print] tab. Select the file you want to delete.

  • Page 95: Using Various Print Functions

    Using Various Print Functions Using Various Print Functions This section briefly describes various print functions that you can configure with the printer driver to make printouts appropriate for your purposes. Print Quality Functions Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you can configure are described below.

  • Page 96: Print Output Functions

    3. Printing Documents Using ICM (Image Color Matching) You can use Windows ICM function to reproduce colors that appear on the computer screen as close as they are on printed paper. To use this function, the color profile must be added to the computer. For information about adding a color profile, search Windows Help for "color profile", and then see the appropriate topic.
  • Page 97 Using Various Print Functions Not printing of blank pages (only PostScript 3 printer driver) If a print job contains blank pages, they can be prevented from being printed. Note that this setting has higher priority than [Blank Page Print] under [Printer Settings] of the control panel.
  • Page 98 3. Printing Documents...

  • Page 99: Copying Originals

    4. Copying Originals This chapter describes the basic and advanced procedures for making copies and how to specify settings. What You Can Do with the Copier Function Duplex copying You can copy two pages onto both sides of a single sheet of paper. For details about the settings, see page 105 "Copying Single-Sided Originals with 2-Sided and Combined Printing"...

  • Page 100: Copier Mode Screen

    4. Copying Originals Copier Mode Screen This section provides information about the screen when the machine is in copier mode. Screen in standby mode ECC207 1. Current status or messages Displays the current status or messages. 2. Paper tray status indicators Displays paper tray settings.
  • Page 101 Copier Mode Screen 9. Original and scanning settings Press to specify the original type and image density level. 10. [Dup to Dup], [Sim to Dup] Press to set the duplex function. • The start-up mode can be specified in the [Function Priority] setting under [Administrator Tools]. For details, see page 247 "Administrator Tools Settings".

  • Page 102: Basic Operation Of Copying

    4. Copying Originals Basic Operation of Copying • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. Press the [Home] key. Press the [Copier] icon on the [Home] screen. Place the original on the exposure glass or in the ADF.

  • Page 103: Canceling A Copy

    Basic Operation of Copying • You can select the paper tray for printing out copies in [Select Paper] under copy settings. If you set the machine to switch between Tray 1 and 2 automatically depending on the paper size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority] under [Paper Settings].
  • Page 104 4. Copying Originals Press the [Clear/Stop] key. When the [Cancel Jobs] screen appears, proceed to Step 4. Press [Copy Jobs].

  • Page 105: Making Enlarged Or Reduced Copies

    Making Enlarged or Reduced Copies Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% Custom ratio CES106 25% to 400% in 1% increments.
  • Page 106 4. Copying Originals Press [Reduce/Enlarge]. Select a ratio from the list or enter the ratio you require. Also, you can specify the ratio by pressing [+] or [-] in increments of 1%. Press [OK]. • You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in the specified ratio.

  • Page 107: Copying Single-Sided Originals With 2-Sided And Combined Printing

    Copying Single-Sided Originals with 2-Sided and Combined Printing Copying Single-Sided Originals with 2-Sided and Combined Printing This section explains how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass.
  • Page 108 4. Copying Originals 1S 4Org->Cmb 4on1 1S Original Copy Left to Right Top to Bottom Left to Right Top to Bottom CMF251 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper. 1S 4Org->Cmb 2on1 2S Original Copy...
  • Page 109 Copying Single-Sided Originals with 2-Sided and Combined Printing 1S 8Org->Cmb 4on1 2S Original Copy Left to Right, Top to Top Left to Right, Top to Bottom Top to Bottom, Top to Top Top to Bottom, Top to Bottom CMF255 Original Copy Left to Right, Top to Top Left to Right, Top to Bottom...

  • Page 110: Specifying Combined And 2-Sided Copies

    4. Copying Originals Original Copy Top to Top Top to Bottom Top to Top Top to Bottom CMF260 Specifying Combined and 2-sided Copies Press the [Home] key. Press the [Copier] icon on the [Home] screen. Press [Other Settings]. Press [Simplex to Duplex]. Select the desired copy mode, and then press [OK].
  • Page 111 Copying Single-Sided Originals with 2-Sided and Combined Printing • Temporary job settings are cleared in the following cases: • When no input is received for the period of time specified in [System Reset Timer] while the initial screen is displayed. For details, see page 247 "Administrator Tools Settings". •...

  • Page 112: Copying 2-Sided Originals With 2-Sided And Combined Printing

    4. Copying Originals Copying 2-Sided Originals with 2-Sided and Combined Printing This section explains how to make 2-sided copies of 2-sided originals, or copy two original pages to one sheet, or copy four original pages to one sheet with two pages per side. DAC602 DAC603 DAC603...

  • Page 113: Duplex Copying Using The Adf

    Copying 2-Sided Originals with 2-Sided and Combined Printing 2S Orig->2S Copy Makes 2-sided copies of 2-sided originals. 2S 2Org->Cmb 2on1 2S Copies both sides of one 2-sided original to one side of a sheet, and both sides of another 2-sided original to the other side of the sheet.
  • Page 114 4. Copying Originals Place all 2-sided originals into the ADF with their fronts facing up. ECC122 ECC124 Press the [B&W Start] key or [Color Start] key. To make black-and-white photocopies, press the [B&W Start] key. To make color photocopies, press the [Color Start] key. Use the same mode (color or black-and-white) for both sides.

  • Page 115: Duplex Copying Manually Using The Exposure Glass

    Copying 2-Sided Originals with 2-Sided and Combined Printing • If the memory becomes full while originals are being scanned, the job is canceled. Duplex Copying Manually Using the Exposure Glass • When printing odd pages in [Manual 2Sd Scan Mode], the last page cannot be printed. Before printing the last page, set the [Duplex/Combine] to [Off].
  • Page 116 4. Copying Originals • After you load the original, press the [B&W Start] key or [Color Start] key within the time specified in [System Reset Timer]. Otherwise, the job is canceled. For details, see page 247 "Administrator Tools Settings". • Sort is not available.

  • Page 117: Copying An Id Card

    Copying an ID Card Copying an ID Card This section describes how to copy the front and back sides of an ID card or other small documents onto one side of a sheet of paper. • This function is available only when the original is set on the exposure glass, not when it is set in the ADF.
  • Page 118 4. Copying Originals Place the original in the upper-left corner of the exposure glass. DUE241 Press the [B&W Start] key or [Color Start] key. A message prompting you to place the original back side down on the exposure glass appears on the display.
  • Page 119 Copying an ID Card • When no input is received for the period of time specified in [System Reset Timer] while the initial screen is displayed. For details, see page 247 "Administrator Tools Settings". • When the [Clear/Stop] key is pressed while the initial screen is displayed. •...

  • Page 120: Specifying Scan Settings For Copying

    4. Copying Originals Specifying Scan Settings for Copying This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. Press the [Home] key.
  • Page 121 Specifying Scan Settings for Copying Text/Photo Select this when the original contains both text and photographs or pictures. Text Select this when the original contains only text and no photographs or pictures. Photo Select this when the original contains only photographs or pictures. Use this mode for the following types of original: •...
  • Page 122 4. Copying Originals...

  • Page 123: Scanning Originals

    146 "Basic Procedures for Saving Scan Files on a USB Flash Memory Device". M0EQIC0012 Scanning Documents from RICOH Scan Utility V2 You can scan the documents from RICOH Scan Utility V2. For details, see page 149 "Basic Operation for RICOH Scan Utility V2". M0EQIC0013...
  • Page 124 5. Scanning Originals Scanning Documents from a Client Computer You can use the TWAIN, WIA, ICA or SANE scanner. For details, see page 154 "Basic Operation for TWAIN Scanning". For details, see page 157 "Basic Operation for WIA Scanning". For details, see page 158 "Basic Operation for ICA Scanning". For details, see page 161 "Using SANE Scanning".

  • Page 125: Scanner Mode Screen

    Scanner Mode Screen Scanner Mode Screen This section provides information about the screen in scanner mode. Screen in standby mode M0EQPC5100 1. Current status or messages Displays the current status or messages. 2. Email / Folder / FTP / USB Press these tabs to switch between the [Email] screen, [Scan to Folder] screen, [Scan to FTP] screen, and [Scan to USB] screen.
  • Page 126 5. Scanning Originals 8. Address Book Allows you to recall destinations registered in the machine. • The machine's default mode at power on can be specified in the [Function Priority] setting under [Administrator Tools]. For [Function Priority], see page 247 "Administrator Tools Settings".

  • Page 127: Preparation For Registering Scan Destinations (Scan To Folder)

    Preparation for Registering Scan Destinations (Scan to Folder) Preparation for Registering Scan Destinations (Scan to Folder) This section explains the preparations and procedures to send scanned documents to a folder on a client computer. After following the procedures below, you can send scanned documents from the machine to a shared folder on a computer.

  • Page 128: Checking The User Name And Computer Name

    5. Scanning Originals • After registering scan destinations to the Address Book, discard the completed check sheet to prevent leakage of personal information. Check Sheet Check Item (Entry Example) Entry Column Computer name (ex. YamadaPC) Active settings of DHCP server ([Yes] or [No]) Computer's IP address (ex.
  • Page 129 Preparation for Registering Scan Destinations (Scan to Folder) Enter the command "ipconfig /all", and then press the [Enter] key. Check the name of the computer, the active settings of the DHCP server, and the IPv4 address, and then write them in [1] on the check sheet. The computer's name is displayed under [Host Name].

  • Page 130: Creating A Shared Folder On A Computer

    5. Scanning Originals • Depending on the operating system or security settings, you might be able to specify a user name that does not have a password assigned. However, we recommend that you select a user name that has a password. •...
  • Page 131 Preparation for Registering Scan Destinations (Scan to Folder) From the list of results, select the groups and users you want to grant access to (the name you wrote in [2] on the check sheet), and then click [OK]. In the [Select Users, Computers, Service Accounts, or Groups] window, click [OK]. In the [Group or user names:] list, select a group or user (the name you wrote in [2] on the check sheet), and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Change] check box.

  • Page 132: Specifying Access Privileges For The Created Shared Folder

    5. Scanning Originals page 134 "Registering Scan Destinations" Specifying Access Privileges for the Created Shared Folder If you wish to specify access privileges for the created folder to allow other users or groups to access it on Windows, configure it as follows: This is not necessary if not you do not wish to specify access privileges.

  • Page 133: Preparation For Registering Scan Destinations (Scan To E-Mail)

    Preparation for Registering Scan Destinations (Scan to E-mail) Preparation for Registering Scan Destinations (Scan to E-mail) This section explains the preparations and procedures to send scanned documents as a file attached to an e-mail. After following the procedures below, you can send scanned documents to the specified e-mail address. Configure SMTP server and DNS settings.
  • Page 134 5. Scanning Originals page 134 "Registering Scan Destinations" Send files to the registered destinations ( ). page 143 "Basic Procedures for Sending Scan Files"...

  • Page 135: Preparation For Registering Scan Destinations (Scan To Ftp)

    Preparation for Registering Scan Destinations (Scan to FTP) Preparation for Registering Scan Destinations (Scan to FTP) This section explains the preparations and instructions to send scanned documents to an FTP server. After following the procedures below, you can send scanned documents to an FTP server. Check the FTP Server Address.

  • Page 136: Registering Scan Destinations

    5. Scanning Originals Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
  • Page 137 Registering Scan Destinations Scan to E-mail Settings Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.
  • Page 138 5. Scanning Originals Item Setting Description Select the sides of the original (1 side or 2-sides) to Original Required scan according to the page and binding orientation. Select the scanning size for the original from A5, B5, A4, 7 × 10 ×...
  • Page 139 Registering Scan Destinations Item Setting Description File format of the scanned file when scanning in color. File Format (Color/Gray Required PDF or JPEG can be selected. PDF supports multiple Scale) pages in a document, but JPEG does not. File format of the scanned file when scanning in black File Format (Black &...
  • Page 140 5. Scanning Originals Scan to Folder Settings Item Setting Description Select when setting the destination as a Quick Dial Quick Dial Number Optional entry. Name of the destination. The name specified here will Name Required be shown on the screen when selecting a scan destination.
  • Page 141 Registering Scan Destinations Item Setting Description E-mail address to which a notification is sent after Notification E-mail Address Optional transmission. Can contain up to 64 characters. A connection test is performed to check whether the Connection Test specified FTP server exists. File format of the scanned file when scanning in color.

  • Page 142: Modifying Scan Destinations

    5. Scanning Originals • Scan destinations cannot be registered using the control panel. Modifying Scan Destinations This section describes how to modify the information of registered destinations. Start the web browser and access the machine by entering its IP address. The top page of Web Image Monitor appears.

  • Page 143: Testing Transmission

    Registering Scan Destinations • The machine will notify you if the destination you want to delete is set as a forwarding destination of received faxes. If you delete the destination anyway, reconfigure the fax forwarding setting. For details about fax forwarding settings, see page 276 "Fax Tab". Testing Transmission •...
  • Page 144 5. Scanning Originals Press the [B&W Start] key or [Color Start] key. To scan in black and white, press the [B&W Start] key. To scan in color, press the [Color Start] key. Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass.

  • Page 145: Basic Procedures For Sending Scan Files

    Basic Procedures for Sending Scan Files Basic Procedures for Sending Scan Files • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. •...
  • Page 146 5. Scanning Originals Press the [B&W Start] key or [Color Start] key. To scan in black and white, press the [B&W Start] key. To scan in color, press the [Color Start] key. Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass.

  • Page 147: Specifying The Scan Destination Using [Resend]

    Specifying the Scan Destination Using [Resend] Specifying the Scan Destination Using [Resend] This section describes how to specify a destination using [Resend]. Using [Resend] Press [Resend] to select the last used destination. • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book.

  • Page 148: Basic Procedures For Saving Scan Files On A Usb Flash Memory Device

    5. Scanning Originals Basic Procedures for Saving Scan Files on a USB Flash Memory Device This section explains basic operations of Scan to USB. Files are saved to the USB flash memory device inserted into the machine. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass.
  • Page 149 Basic Procedures for Saving Scan Files on a USB Flash Memory Device Specify the scanning settings as necessary. For details of specifying the scanning settings, see page 162 "Specifying Scan Settings for Scanning". Press the [B&W Start] key or [Color Start] key. To scan in black and white, press the [B&W Start] key.
  • Page 150 5. Scanning Originals If you see this screen, proceed to the next step. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes]. Repeat this step until all originals are scanned. When all originals have been scanned, press [No] to start sending the scanned file.

  • Page 151: Basic Operation For Ricoh Scan Utility V2

    The original that is set on the machine is scanned, and its data is sent to a client computer. Preparations for Using RICOH Scan Utility V2 This section describes the preparations needed for scanning from RICOH Scan Utility V2. To use RICOH Scan Utility V2: •...
  • Page 152 On the [Store to Local] and [Store to Cloud] tabs, specify the file format and the directory to save the file. Click [Scan]. After all originals are scanned, click [Exit]. Settings you can configure in the RICOH Scan Utility V2 dialog box [General] tab ECC169 1. Scanner: Select the scanner you want to use.
  • Page 153 Basic Operation for RICOH Scan Utility V2 [Black and White Photo] [Color Document-Faster] [Color Document-Better Quality] [Custom...] • When using the ADF: [ADF-Faster] [ADF-Better] [ADF-Gray] [Custom...] 4. Scn. Mode: Select from [Full Color], [Grayscale], [Black and White]. 5. Resolution: Select a resolution from the list.
  • Page 154 5. Scanning Originals [Store to Local] tab ECC170 1. Scan To: Specify the directory to save the file. 2. File Name Prefix: Specify the file name prefix. 3. Format: Select the file format of the scanned document from JPEG, TIFF, or PDF.
  • Page 155 Basic Operation for RICOH Scan Utility V2 [Store to Cloud] tab ECC171 1. Cloud Service: Specify the service to save the file. 2. Cloud Folder: Specify the directory to save the file. 3. File Name Prefix: Specify the file name prefix.

  • Page 156: Basic Operation For Twain Scanning

    5. Scanning Originals Basic Operation for TWAIN Scanning This section describes the basic TWAIN scanning operation. TWAIN scanning is possible if a TWAIN-compatible application is running on your computer. DUE297 Your Computer (TWAIN driver already installed) Instruct the machine to start scanning the original that is set on the machine. This Machine The original that is set on the machine is scanned, and its data is sent to a client computer.

  • Page 157: Settings You Can Configure In The Twain Dialog Box

    Basic Operation for TWAIN Scanning Open the Scanner Control dialog box. The Scanner Control dialog box is used to control the scanner using the TWAIN driver. To open the Scanner Control dialog box, select the correct TWAIN scanner using the TWAIN-compliant application.
  • Page 158 5. Scanning Originals 3. Original type According to your original, select a setting from the list of options detailed below, or select [Custom...] to configure your own scan settings. [Mode], [Resolution], and [Size] under [Scan Configuration] will change according to the original type setting you selected here. •...

  • Page 159: Basic Operation For Wia Scanning

    Basic Operation for WIA Scanning Basic Operation for WIA Scanning • You can use the WIA scanner under USB connection. Place the original on the exposure glass or in the ADF. On the [Start] menu, click [Control Panel] under [Windows System]. Click [View devices and printers].

  • Page 160: Basic Operation For Ica Scanning

    5. Scanning Originals Basic Operation for ICA Scanning This section describes the basic ICA scanning operation. You can use the ICA scanner over both USB and network connections. Installing the ICA Driver Download the driver from the web site. Open the package file. Follow the instructions on the screen.

  • Page 161: Settings You Can Configure In The Ica Dialog Box

    Basic Operation for ICA Scanning Settings You Can Configure in the ICA Dialog Box ECC271 1. Scan Mode: Select where the original is placed. • Flatbed If the original is placed on the exposure glass, select [Flatbed]. • Document Feeder If the original is placed in the ADF, select [Document Feeder].
  • Page 162 5. Scanning Originals 6. Auto Selection: (This appears only if [Use Custom Size] is checked.) • Detect Separate Items You can scan multiple originals together and store each scan image as a separate file. • Detect Enclosing Box You can scan multiple originals placed on the exposure glass and store their scan images as a single file. 7.

  • Page 163: Using Sane Scanning

    Using SANE Scanning Using SANE Scanning This driver allows you to scan images and edit them using SANE compatible software. Supported Linux distributions are as follows: • openSUSE Leap 42.3 • Ubuntu 16.04LTS/18.04LTS/18.10 • Red Hat Enterprise Linux 6/7 • BOSS Linux 6...

  • Page 164: Specifying Scan Settings For Scanning

    5. Scanning Originals Specifying Scan Settings for Scanning When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings for the current job using the control panel. •...

  • Page 165: Adjusting Image Density

    Specifying Scan Settings for Scanning Select [mm] or [inch]. Press [Set Width...]. Enter the width, and then press [OK]. Press [Set Length...]. Enter the length, and then press [OK]. Confirm the scan size you entered is displayed, and then press [OK]. •...

  • Page 166: Specifying Resolution

    5. Scanning Originals Select the desired destination, and then press [OK]. Press the check box for the desired destination, and then make sure that the box is checked. Press [Scan Settings]. Press [ ] or [ ] to select the desired density level, and then press [OK]. •...
  • Page 167 Specifying Scan Settings for Scanning Press [Resolution...]. Select the desired resolution, and then press [OK]. Confirm the resolution you selected is displayed, and then press [OK]. • You can change the machine's default [Resolution] setting to always scan with a specific resolution level.
  • Page 168 5. Scanning Originals...

  • Page 169: Sending And Receiving A Fax

    6. Sending and Receiving a Fax This chapter describes how to use the fax function and specify the settings. What You Can Do with the Fax Function Forward received faxes to receive them wherever you are By forwarding received faxes to an e-mail address or a folder, you can receive them anytime, anywhere you are.

  • Page 170: Fax Setting Workflows

    6. Sending and Receiving a Fax Fax Setting Workflows This section explains the preparations and procedures to send fax documents to a folder on a client computer. After following the procedures below, you can send fax documents from the machine to a shared folder on a client computer.

  • Page 171: Fax Mode Screen

    Fax Mode Screen Fax Mode Screen This section provides information about the screen in fax mode. Screen in standby mode ECC209 1. Current status or messages Displays the current status or messages. 2. Fax and Internet Fax Press a tab to switch the transmission type between the [Fax] ( ) screen and [Internet Fax] ( ) screen.
  • Page 172 6. Sending and Receiving a Fax 9. Current settings Displays the current duplex, resolution, and density settings. 10. [TX Settings] Press to specify scan settings. 11. [Redial] Press to select destinations from recent destinations. While entering a destination, press this key to insert a pause. 12.

  • Page 173: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Administrator Tools]. Enter the password using the number keys, and then press [OK]. Press [Set Date/Time]. Press [Set Date]. Select the date format.

  • Page 174: Registering Fax Destinations

    6. Sending and Receiving a Fax Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel. For entering characters, see page 41 "Entering Characters". The Address Book can also be edited using Web Image Monitor. •...
  • Page 175 Registering Fax Destinations • For details about entering characters, see page 41 "Entering Characters". • A fax number can contain 0 to 9, pause, " ", " ", and space. • If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause.

  • Page 176: Registering Fax Destinations Using Web Image Monitor

    6. Sending and Receiving a Fax Press [Number:]. Enter the fax number, and then press [OK]. If you want to delete the fax number, press [ ] or [C] until the current number is deleted. Confirm the setting, and then press [OK]. Press the [Home] key.
  • Page 177 Registering Fax Destinations Item Setting Description Fax number of the destination. Can contain up to 40 characters. If the machine is connected to the telephone network Fax Number Required through a PBX, make sure to enter the outside line access number specified in [External Access No.] before the fax number.

  • Page 178: Preventing Transmission To The Wrong Destination

    6. Sending and Receiving a Fax Preventing Transmission to the Wrong Destination If you want to prevent documents being sent to the wrong destination, you can configure the machine to prompt users twice for the destination, or to display the entered destination prior to transmission. Re-entering a fax number to confirm destination Enter the fax number again to confirm the destination is correct.

  • Page 179: Sending A Fax

    Sending a Fax Sending a Fax • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode The following explains the transmission modes of the fax function and how to select them. Types of transmission modes There are two types of transmission: •...

  • Page 180: Internet Fax Transmission

    6. Sending and Receiving a Fax Configuring the transmission mode Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Fax Settings]. Press [ ]. Select [Transmission Setting]. Press [Immediate TX]. Select [Off], [On], or [Next Fax Only]. For Memory Transmission, select [Off].

  • Page 181: Basic Operation For Sending A Fax

    Sending a Fax • Internet Fax transmission may take some time before it starts. The machine needs a certain amount of time to convert data in memory prior to transmission. • Depending on e-mail environment conditions, you may not be able to fax large images. •...
  • Page 182 6. Sending and Receiving a Fax Press the [B&W Start] key. • Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the destination fax number. In this case, re-enter the number within 60 seconds, and then press the [B&W Start] key.

  • Page 183: Canceling A Transmission

    Sending a Fax • When in Memory Transmission mode, the machine's memory may become full while scanning the originals. In this case, the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully. •...
  • Page 184 6. Sending and Receiving a Fax Press the [Clear/Stop] key. Press [Fax Jobs] on the [Cancel Jobs] screen. Canceling a transmission after the original is scanned (While a transmission is in progress) Use this procedure to delete a file that is being sent after the original is scanned. Press the [Clear/Stop] key while "Transmitting..."...

  • Page 185: Specifying The Fax Destination

    Sending a Fax Canceling a transmission after the original is scanned (Before a transmission starts) Use this procedure to delete a file stored in memory before its transmission starts. Use the following procedure to delete a file stored in memory (such as automatic redial) before its transmission starts.
  • Page 186 6. Sending and Receiving a Fax Specifying the destination using Quick Dial Press the [Home] key. Press the [Fax] icon on the [Home] screen. Press [Address Book]. Press the [Quick Dial] tab. Select the desired Quick Dial entry, and then press [OK]. When you select a Quick Dial, a check mark appears against the selected Quick Dial.
  • Page 187 Sending a Fax Select the desired Speed Dial entry, and then press [OK]. When you select a Speed Dial, a check mark appears against the selected Speed Dial. For registering the Speed Dial entries, see page 172 "Registering Fax Destinations". •...

  • Page 188: Useful Sending Functions

    6. Sending and Receiving a Fax Specifying the destination using the redial function You can specify the last used destination as the destination for the current job. This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination each time.
  • Page 189 Sending a Fax Press the [Home] key. Press the [Fax] icon on the [Home] screen. Press [On Hook]. [On Hook] appears on the screen. Specify the destination using the number keys. If you hear a high pitched tone, press the [B&W Start] key. If the original is placed on the exposure glass, press [TX], and then press the [B&W Start] key.

  • Page 190: Specifying Scan Settings For Faxing

    6. Sending and Receiving a Fax Press the [Home] key. Press the [Fax] icon on the [Home] screen. Pick up the handset of the external telephone. Specify the destination using the external telephone. When the other party answers, tell the receiver that you want to send them a fax document (ask them to switch to facsimile mode).
  • Page 191 Sending a Fax Press the [Home] key. Press the [Fax] icon on the [Home] screen. Press [TX Settings]. Press [ ] or [ ] to select the desired density level, and then press [OK]. Press [OK]. • You can change the machine's default [Density] setting to always scan with a specific density level. For [Density], see page 221 "Fax Settings".
  • Page 192 6. Sending and Receiving a Fax Press the [Home] key. Press the [Fax] icon on the [Home] screen. Press [TX Settings]. Press [Resolution]. Select the desired resolution, and then press [OK]. Confirm the resolution you selected is displayed, and then press [OK]. •...

  • Page 193: Using The Fax Function From A Computer (Lan-Fax)

    Using the Fax Function from a Computer (LAN-Fax) Using the Fax Function from a Computer (LAN- Fax) This section describes how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document.
  • Page 194 6. Sending and Receiving a Fax • For details, see the LAN-Fax driver help. • A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space. • If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits following the pause.

  • Page 195: Configuring Transmission Settings

    Using the Fax Function from a Computer (LAN-Fax) Press the [Home] key. Press the [Fax] icon on the [Home] screen. Press the [Clear/Stop] key. Configuring Transmission Settings This section describes how to configure transmission settings in the LAN-Fax driver's properties. Properties are set separately for each application.
  • Page 196 6. Sending and Receiving a Fax Right-click the LAN-Fax driver icon, and then click [Printing preferences]. Click the [Address Book] tab. Registering destinations Open the LAN-Fax address book, and then click [Add User]. Enter the destination information, and then click [OK]. You must enter a contact name and fax number.
  • Page 197 Using the Fax Function from a Computer (LAN-Fax) Modifying groups Open the LAN-Fax address Book, select the group you want to modify from the [User List:], and then click [Edit]. To add a destination to the group, select the destination you want to add from [User List:] and click [Add].

  • Page 198: Editing A Fax Cover Sheet

    6. Sending and Receiving a Fax Navigate to the location to save the LAN-Fax Address Book data, specify a name for the file, and then click [Save]. Importing LAN-Fax Address Book data LAN-Fax Address Book data can be imported from files in CSV format. You can import address book data from other applications if the data is saved as a CSV file.

  • Page 199: Receiving A Fax

    Receiving a Fax Receiving a Fax • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The machine may not be able to receive faxes when the amount of free memory space is low. •...
  • Page 200 6. Sending and Receiving a Fax Selecting the reception modes Is an external telephone connected to the machine? Fax Only mode Do you want to use FAX/TAD mode an external answering device? Do you want to receive FAX/TEL Auto mode faxes automatically? FAX/TEL Manual mode Description of reception modes...
  • Page 201 Receiving a Fax In this mode, you must answer calls with the handset or an external telephone. If a call is a fax call, you must start the fax reception manually. For details, see page 199 "Receiving a fax in FAX/TEL Manual mode".
  • Page 202 6. Sending and Receiving a Fax When you hear a fax calling tone or no sound, press the [Home] key, press the [Fax] icon, and then press the [B&W Start] key. Press [RX]. Press the [B&W Start] key. Replace the handset. Receiving a fax in Fax Only mode When the reception mode is set to Fax Only mode, the machine automatically answers all incoming calls in fax reception mode.

  • Page 203: Receiving An Internet Fax

    Receiving a Fax If the external telephone answering device answers, the machine monitors silence on the line for 30 seconds (silence detection). • If a fax calling tone or no sound is detected, the machine starts to receive the fax automatically.
  • Page 204 6. Sending and Receiving a Fax Receiving a fax using the control panel Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Fax Settings]. Press [Reception Settings]. Press [ ] twice. Press [Manual POP]. In the confirmation screen, press [Yes]. The machine checks for new e-mails and downloads them if there is any.

  • Page 205: Forwarding Or Storing Faxes In Memory

    Receiving a Fax • If the e-mail reception fails and [Error Notification E-mail] under Internet Fax settings of Web Image Monitor is enabled, an error notification e-mail will be sent to the original sender. For details about settings of Web Image Monitor, see page 300 "Internet Fax Tab". •...
  • Page 206 6. Sending and Receiving a Fax • If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a paper jam, the fax will remain in memory and the Fax Received indicator will flash. The remaining pages will start printing as soon as the problem is resolved.
  • Page 207 Receiving a Fax Specifying the forwarding destination using Web Image Monitor Start the web browser and access the machine by entering its IP address. The top page of Web Image Monitor appears. Click [System Settings]. Click the [Fax] tab. Specify the forwarding destination in [Forwarding Destination]. •...
  • Page 208 6. Sending and Receiving a Fax • [Off]: Store the received faxes in memory for later manual printing. If you select [On], proceed to the next step. If you select [Off], press [OK], and then proceed to Step 11. Enter the start time and the end time, and then press [OK]. The machine prints out the received faxes and delete from memory within the specified time.

  • Page 209: Receiving Or Rejecting Faxes From Special Senders

    Receiving a Fax • Selecting [On] here will enable [Print Received File] under fax feature settings. If you do not want to print out subsequent faxes automatically, set it back to [Off]. For details, see page 221 "Fax Settings". • If tray 2 is installed, you can select which tray to feed paper from in [Select Paper Tray] under fax feature settings.
  • Page 210 6. Sending and Receiving a Fax Click [Special Sender]. From the [Destination Type] list, select [Special Sender]. Select the Special Sender number from the list (1 to 30). Enter the Special Sender’s fax number (up to 20 characters). Enter the administrator password. Click [OK].
  • Page 211 Receiving a Fax For [Receive Conditions], click [Special Sender] or [Other Than Special Sender]. • Special Sender Select this to receive faxes from the Special Senders and reject faxes from all other senders. • Other Than Special Sender Select this to reject faxes from the Special Senders and receive faxes from all other senders. Enter the administrator password.

  • Page 212: Lists/Reports Related To Fax

    6. Sending and Receiving a Fax Lists/Reports Related to Fax The lists and reports related to the fax function are as follow: • Configuration Page Prints general information and the current configurations of the machine. • Fax Journal Prints a fax transmission and reception journal for the last 50 jobs. •...

  • Page 213: Configuring The Machine Using The Control Panel

    7. Configuring the Machine Using the Control Panel This chapter describes how to configure the machine using the control panel. Basic Operation Use the following procedure to access the machine settings. To check which category the function you want to configure belongs to, see page 212 "Menu Chart". Press the [Home] key.

  • Page 214: Menu Chart

    7. Configuring the Machine Using the Control Panel Menu Chart This section lists the parameters included in each menu. For details about configuring the machine using Web Image Monitor, see page 263 "Configuring the Machine Using Utilities". • Some items might not appear depending on the model type or machine's configuration. •...

  • Page 215: Copier Settings

    Copier Settings Copier Settings Item Description Value Select Paper Specifies the paper size used for printing copies. • Tray 1 When a tray is selected, the machine prints from • Tray 2 that tray only. • Bypass Tray When a paper size is selected, the machine •...
  • Page 216 7. Configuring the Machine Using the Control Panel Item Description Value Original Type Specifies the content of originals, to optimize • Text/Photo copy quality. Select this when the original contains both text and photographs or pictures. • Text Select this when the original contains only text and no photographs or...
  • Page 217 Copier Settings Item Description Value Reduce/Enlarge Specifies the percentage by which copies are • 50% enlarged or reduced. • 65% • 78% • 93% • 100% • 129% • 155% • 200% • 400% • Manual Entry Default: [100%] Color Adjustment Specify the color balance of red, green and Default: The default setting blue.
  • Page 218 7. Configuring the Machine Using the Control Panel Item Description Value Duplex/Combine Specifies combined copying. Select a copy • Off mode according to your original and how you • 1S 2Org->Cmb 2on1 want the copy outputs to appear. For more details, see page 105 "Copying Single-Sided •...
  • Page 219 Copier Settings Item Description Value ID Card Setting Specifies the ID Card Copy setting. • Card Size You can change the ID card copy scanning size. • Horizontal: 50 to 216mm (1.90 to 8.50 inches) • Vertical: 50 to 148mm (1.90 to 5.83 inches) Default(horizontal ×...

  • Page 220: Scanner Settings

    7. Configuring the Machine Using the Control Panel Scanner Settings Item Description Value Scan Size Specifies the scanning size according to × 14, 8 × 11, 5 × 8 the size of the original. × 10 , A4, B5 JIS, A5, Custom Size Default: [8 ×...
  • Page 221 Scanner Settings Item Description Value Resolution Specifies the resolution for scanning the • 100 × 100dpi original. • 150 × 150dpi • 200 × 200dpi • 300 × 300dpi • 400 × 400dpi • 600 × 600dpi Default: [300 × 300dpi] Compression Specifies the color compression ratio for •...
  • Page 222 7. Configuring the Machine Using the Control Panel Item Description Value Folder Hint Specify whether or not to display the • Off message with the tip for specifying the • On Scan to Folder setting. Default: [On] The message appears when selecting the [Folder] tab in scanner mode.

  • Page 223: Fax Settings

    Fax Settings Fax Settings Reception Settings Specifies the settings for receiving a fax. Item Description Value Switch Recep. Specifies the reception mode. • Fax Only Mode The machine automatically answers all incoming calls in fax reception mode. • FAX/TEL(Manually) The machine rings when it receives incoming calls.
  • Page 224 7. Configuring the Machine Using the Control Panel Item Description Value Auto Reduction Sets the machine to reduce the size of • Off a received fax if it is too large to print • On on a single sheet of paper. Default: [On] Note that the machine only reduces Default may be [Off] depending on...
  • Page 225 Fax Settings Item Description Value Reception File Sets the machine to store received • Print Sett. faxes into memory for printing or • Forward forward them to a preset destination. Default: [Print] Use Web Image Monitor to specify the forwarding destination (for details, see page 272 "Configuring the System Settings").
  • Page 226 7. Configuring the Machine Using the Control Panel Item Description Value Manual POP Connects to the POP3 server to receive e-mail messages manually. Press [Yes] to connect to the POP3 server and receive e-mail messages. Press [No] to exit to the previous level of the menu tree without connecting to the POP3 server.
  • Page 227 Fax Settings Item Description Value Delete To delete a fax job, select the desired Selected File job, press [Delete], and then press [Yes]. Pressing [Exit] without pressing [Delete] exits to the previous level of the menu tree without deleting the fax job.
  • Page 228 7. Configuring the Machine Using the Control Panel Item Description Value Reception Specifies the reception speed for the • 33.6 Kbps Speed fax modem. • 14.4 Kbps • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps Default: [33.6 Kbps] JBIG Enables transmission and reception of •...
  • Page 229 Fax Settings Item Description Value Print Fax Sets the machine to print a fax journal • Auto Print Journal automatically for every 50 fax jobs • Do not Auto Print (both sent and received). Default: [Auto Print] This machine's fax transmission history is deleted after printing each fax journal.
  • Page 230 7. Configuring the Machine Using the Control Panel Item Description Value Resolution Specifies the resolution to use for • Standard scanning originals. Select this when the original is a "Photo" resolution is not available for printed or typewritten document Internet Faxes. Faxes will be sent using with normal-sized characters.
  • Page 231 Fax Settings Item Description Value Fax Original Specifies the orientation to fax and • Simplex Portrait whether to have faxes printed in both • Dup.Portrait:T to T sides. • Dup.Portrait:T to B • Dup.Landscape:T to T • Dup.Landscape:T To B Default: [Simplex Portrait]...

  • Page 232: Address Book

    7. Configuring the Machine Using the Control Panel Address Book Item Description Value Quick Dial List Specifies the fax number and name for • No. Quick Dial entries. You can register up to Specifies the Quick Dial number. 20 Quick Dial entries. •...

  • Page 233: System Settings

    System Settings System Settings Adjust Sound Volume Specifies the volume of the sounds produced by the machine. Item Description Value Panel Key Specifies the volume of the beep that • Off Sound sounds when a key is pressed. • Low •...
  • Page 234 7. Configuring the Machine Using the Control Panel Item Description Value Alarm Volume Specifies the volume of the alarm that • Off sounds when an operation error • Low occurs. • Middle • High Default: [Middle] I/O Timeout Item Description Value Specifies how many seconds the •...
  • Page 235 System Settings Item Description Value Locked Print Specifies how many seconds the • 0 to 300 seconds, in increments machine holds a new Locked Print file, of 1 second when the machine cannot store any Default: [60 seconds] more Locked Print files. Within this time, you can print or delete the new Locked Print file.
  • Page 236 7. Configuring the Machine Using the Control Panel Auto Continue Item Description Value Auto Continue Sets the machine to ignore an error • Off with paper size or type and continue • On printing. The printing stops temporarily Default: [Off] when an error is detected, and restarts automatically after about ten seconds using the settings made on the control...
  • Page 237 System Settings Auto Cleaning Item Description Value Auto Cleaning Sets the machine to execute • Off periodic cleaning of the • On interior. You may hear some Default: [On] noise while cleaning is being executed. This noise does not indicate a malfunction. B&W Print Priority Item Description...
  • Page 238 7. Configuring the Machine Using the Control Panel Toner Almost Empty Item Description Value Toner Almost Empty Specifies the low toner level • Sooner notification timing. Low toner level Note that the default value for notification will be made this setting will not be restored when the number of by performing [Reset All pages that can be...
  • Page 239 System Settings Curl Prevention Mode Item Description Value Curl Prevention Mode Set this to [Curl Prevented] to • Normal reduce paper curl. • Curl Prevented Default: [Normal]...

  • Page 240: Printer Settings

    7. Configuring the Machine Using the Control Panel Printer Settings List/Test Print Prints lists showing configurations on the machine. The lists will be printed using the tray set for [Printer] under [Paper Tray Priority] in [Paper Settings] on A4 or Letter size paper. Item Description Configuration...
  • Page 241 Printer Settings Item Description Value Default Page Specifies the paper size to be used A4, A5, A6, 8 × 11, 7 × Size when the paper size is not specified in × 13, 16K, 3 × the print job. , C6 Env, B5 JIS, B6 JIS, 8 ×...
  • Page 242 7. Configuring the Machine Using the Control Panel Item Description Value Form Lines Specifies the number of lines per page. 5 to 128 Default: 60 Font Number Specifies the ID of the default font you 0 to 89 want to use. Default: 0 Point Size Specifies the point size for the default...
  • Page 243 Printer Settings Item Description Value Append CR to Sets the machine to append a CR code • Off to each LF code to print text data • On clearly. Default: [Off] PCL Resolution Specifies the print resolution in dots per •...

  • Page 244: Paper Settings

    7. Configuring the Machine Using the Control Panel Paper Settings Item Description Value Paper A4, B5 JIS, A5, B6 JIS, A6, 8 × 14, 8 × 11, Size: Tray × 8 × 10 , 8 × 13, 8 × 13, ×...
  • Page 245 Paper Settings Item Description Value Paper Specifies the paper type for • Thin Paper Type: Tray tray 1. • Plain Paper 1 • Plain Paper 2 • Middle Thick Paper • Thick Paper 1 • Recycled Paper • Color Paper •...
  • Page 246 7. Configuring the Machine Using the Control Panel Item Description Value Paper Specifies the paper type for • Thin Paper Type: bypass tray. • Plain Paper 1 Bypass • Plain Paper 2 • Middle Thick Paper • Thick Paper 1 •...
  • Page 247 Paper Settings Item Description Value Bypass Specifies how print jobs using • Machine Setting(s) Tray the bypass tray are handled. The machine prints all print jobs according to the Priority machine’s settings. An error will occur if the paper size/type settings of the machine and printer driver do not match.
  • Page 248 7. Configuring the Machine Using the Control Panel Item Description Value Paper Tray Specifies the tray that the • Printer Priority machine uses first for print jobs, If automatic tray selection is specified for the printing out copies, or printing print job and both tray 1 and tray 2 contain out faxes, from Tray 1 or Tray paper that matches the print job, the machine...

  • Page 249: Administrator Tools Settings

    Administrator Tools Settings Administrator Tools Settings Item Description Value Set Date/Time Sets the date and time of the • Set Date machine’s internal clock. Specifies the date of the machine’s internal (Default may differ clock. depending on the [Country/ Only dates that correspond with the year and Region] setting under month can be set.
  • Page 250 7. Configuring the Machine Using the Control Panel Item Description Value Dial/Push Specifies the line type of the • Push Phone Phone telephone line. • Dial Phone (10PPS) To configure this setting, • Dial Phone (20PPS) contact your telephone Default: [Push Phone] company and select the setting based on your telephone line.
  • Page 251 Administrator Tools Settings Item Description Value System Reset Sets the machine to return to • Off Timer the mode specified in • 30 sec. [Function Priority]. • 1 min. This setting is also applied to • 2 min. the timeout for copying the •...
  • Page 252 7. Configuring the Machine Using the Control Panel Item Description Value Language Specifies the language used • English on the screen and in reports. • French The default value for this • Spanish setting is the language you • Brazilian Portuguese have specified during the Initial Setup, which is required after turning on the...
  • Page 253 Administrator Tools Settings Item Description Value Country/ Selects the country/region in Oman, Panama, Paraguay, Peru, Philippines, Region which the machine is used. Poland, Portugal, Puerto Rico, The country/region you Romania, Russia, Saudi Arabia, Senegal, Serbia, specify determines the time Singapore, Slovakia, Slovenia, South Africa, and date display format and Spain, Sri Lanka, Sweden, Switzerland, the default values of the fax...
  • Page 254 7. Configuring the Machine Using the Control Panel Item Description Value Reset Settings Be sure not to clear the • Reset All Settings settings by mistake. Resets the machine's settings to their defaults except the following: • Language settings • Country/Region settings •...
  • Page 255 Administrator Tools Settings Item Description Value IPSec Selects whether to enable or • Inactive disable IPsec. • Active This function appears only Default: [Inactive] when a password is specified under [Admin. Tools Lock]. Fax No. Sets the machine to require a •...

  • Page 256: Printing Lists/Reports

    7. Configuring the Machine Using the Control Panel Printing Lists/Reports Printing the Configuration Page Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Print List/Report]. Press [Configuration Page]. Press [Yes]. Types of Lists/Reports • Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the tray before printing reports.
  • Page 257 Printing Lists/Reports Prints the list with the entries sorted by Speed Dial registration number. • By Name Prints the list with the entries sorted by name. Scanner Dest. List Prints a list of scan destinations. Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder transmissions.

  • Page 258: Network Settings

    7. Configuring the Machine Using the Control Panel Network Settings • Depending on the settings you change, the machine might need to be restarted. • Depending on the model you are using, some items might not appear. Wi-Fi Enable Item Description Value Wi-Fi Enable...
  • Page 259 Network Settings Item Description Value Set Ethernet Specifies the speed for Ethernet • Auto Select Speed communication. Select a speed that • 100Mbps Full Duplex matches your network environment. • 100Mbps Half Duplex For most networks, the default setting is •...
  • Page 260 7. Configuring the Machine Using the Control Panel IPV4 Configuration Item Description Value IPV4 DHCP Sets the machine to receive its IPv4 • Inactive address, subnet mask, and default • Active gateway address automatically from a Default: [Active] DHCP server. •...
  • Page 261 Network Settings Item Description Value Wi-Fi Direct IP Displays the IP address of Wi-Fi Direct. – Addr IPV6 Configuration Item Description Value IPV6 Select whether to enable or disable • Inactive IPv6. • Active Default: [Active] IPV6 DHCP Sets the machine to receive its IPv6 •...
  • Page 262 7. Configuring the Machine Using the Control Panel Item Description Value Link-local Displays the IPv6 link local address. – Address Wi-Fi Configuration Item Description Value Wi-Fi Direct Selects the Wi-Fi Direct type. • 2.4 GHz Type • 5 GHz Default: [2.4 GHz] Wi-Fi Direct Enables devices to communicate directly with each other without using a...
  • Page 263 Network Settings Item Description Value Wi-Fi Direct • Name: SSID Displays the current SSID of the machine. • Password: Specify the password for Wi-Fi Direct connection. • Contact your network administrator for information about the network configuration.
  • Page 264 7. Configuring the Machine Using the Control Panel...

  • Page 265: Configuring The Machine Using Utilities

    8. Configuring the Machine Using Utilities This chapter describes how to configure the machine using utilities. Available Setting Functions Using Web Image Monitor Use Web Image Monitor to change the configuration of the machine from a computer. Available operations for Web Image Monitor is as follows: The following operations can be performed remotely using Web Image Monitor on a computer: •...

  • Page 266: Using Web Image Monitor

    8. Configuring the Machine Using Utilities Using Web Image Monitor • Some items might not appear, depending on the model type you are using. • Some items can also be configured using the control panel. Recommended web browsers • Internet Explorer 10 or later •...

  • Page 267: Displaying Top Page

    Displaying Top Page Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. Launch the Web browser. In the Web browser's address bar, enter "https://(machine’s IP address)/" to access the machine.

  • Page 268: Changing The Interface Language

    8. Configuring the Machine Using Utilities • If you are using a proxy server, configure the Web browser settings as necessary. For details about the settings, contact your network administrator. • The previous page may not appear even if the back button of the Web browser is clicked. If this happens, click the refresh button of the Web browser.

  • Page 269: Checking The System Information

    Checking the System Information Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information]. Status Tab Item Description Model Name...

  • Page 270: Counter Tab

    8. Configuring the Machine Using Utilities Item Description Transfer Roller Shows the remaining life of the transfer roller, as "Status OK", "Replacement Required Soon" or "Replacement Required". For replacing, contact your sales or service representative. Paper Tray Item Description Tray 1 Shows the current state and paper size/type setting of Tray 1.
  • Page 271 Checking the System Information Item Description Shows the following for telephone line faxes: • Total number of pages sent and received • Number of pages sent • Number of pages received Machine Counter Item Description Machine Counter Shows the following for pages printed using the printer, copier, and fax functions, and lists/reports: •...
  • Page 272 8. Configuring the Machine Using Utilities Economy Color Prints Item Description Economy Color Prints Shows the number of pages printed in Economy Color Printing mode using (Color) the printer function. Black Shows the following for pages printed in Economy Color Printing mode using the printer function: •...

  • Page 273: Machine Information Tab

    Checking the System Information Machine Information Tab Machine Information Item Description Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine. PCL Version Shows the version of the PCL interpreter. PS Version Shows the version of the PS interpreter.

  • Page 274: Configuring The System Settings

    8. Configuring the Machine Using Utilities Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Priority Tray], [Toner Saving], [I/O Timeout], and [B&W Print Priority]. Sound Volume Adjustment Tab Sound Volume Adjustment Item...
  • Page 275 Configuring the System Settings Item Description Paper Type Select the paper type for Tray 1 from the following: Thin Paper (60-65g/m ), Plain Paper 1 (66-74g/m ), Plain Paper 2 (75-81g/m ), Middle Thick (82-90g/m ), Thick Paper 1 (91-105g/m Thick Paper 2 (106-163g/m ), Recycled Paper, Color Paper, Prepunched Paper, Letterhead, Bond Paper, Preprinted Paper, Cardstock, Label Paper,...
  • Page 276 8. Configuring the Machine Using Utilities Tray 1 Priority Item Description Tray 1 Priority Select how print jobs using the Tray 1 are handled. • System Settings The paper settings configured on the machine's control panel are applied to all print jobs. An error occurs when the paper settings specified by the printer driver or the print command do not match the machine's settings.
  • Page 277 Configuring the System Settings Bypass Tray Setting Priority Item Description Bypass Tray Setting Select how print jobs using the bypass tray are handled. Priority • System Settings The paper settings configured on the machine's control panel are applied to all print jobs. An error occurs when the paper settings specified by the printer driver or the print command do not match the machine's settings.

  • Page 278: Copier Tab

    8. Configuring the Machine Using Utilities Copier Tab Select Paper Item Description Select Paper Select the paper size used for printing copies from the following: [Tray 1], [Tray 2], [Bypass Tray], [A4], or [8 × 11]. When a tray is selected, the machine prints from that tray only. When a paper size is selected, the machine checks the trays for the paper of the specified size in the order of priority as set in [Copier] in the [Priority Tray] page.
  • Page 279 Configuring the System Settings Fax Number Confirmation Item Description Fax Number Enable this setting to configure the machine to require a fax number to be Confirmation entered twice when specifying a destination manually. This setting appears only when the administrator password is set in the [Administrator] page.
  • Page 280 8. Configuring the Machine Using Utilities Item Description Number of Trials of Specifies how many times the machine attempts to forward a fax (1 to 255 Forwarding (time) times). Interval of Forwarding Specifies how many minutes the machine waits between forwarding Trial (min.) attempts (1 to 255 minutes).

  • Page 281: Priority Tray Tab

    Configuring the System Settings Priority Tray Tab Priority Tray Item Description Printer Select the tray that the machine checks first for paper that can be used for the job from [Tray 1] or [Tray 2]. If automatic tray selection is specified for the print job and multiple trays contain valid paper, the first tray the machine finds will be used for printing;...

  • Page 282: I/O Timeout Tab

    8. Configuring the Machine Using Utilities I/O Timeout Tab I/O Timeout Item Description Fixed USB Port Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not under USB connection. If this setting is enabled, the same printer/LAN-Fax driver you have installed in your computer can be used with any machine other than the one originally used for installation, if the machine is of the same model.

  • Page 283: Registering Destinations

    Registering Destinations Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. Up to 100 scan destinations and 220 fax destinations (20 Quick Dial and 200 Speed Dial destinations) can be registered. See the scan and fax sections for more information on registering destinations. •...

  • Page 284: Registering Fax Special Senders

    8. Configuring the Machine Using Utilities Registering Fax Special Senders Fax Special Senders can be registered using Web Image Monitor. Up to 30 Special Senders be registered. For details about registering Special Senders, see page 197 "Receiving a Fax".

  • Page 285: Restricting Machine Functions According To User

    Restricting Machine Functions According to User Restricting Machine Functions According to User You can configure settings to require a user code when someone tries to use certain machine functions. To enable this setting, you must first configure the machine settings via Web Image Monitor. •...
  • Page 286 8. Configuring the Machine Using Utilities Under "Available Functions", select [Restrict] for the functions you want to restrict, and then click [Apply]. Select [Do not Restrict] for the functions you do not want to restrict. The user restriction setting is enabled for the selected function. Proceed to the following steps to register users.
  • Page 287 Restricting Machine Functions According to User Enter the user name in [User Name] using up to 16 alphanumeric characters. Enter the user code in [User Code] using up to 8 digits. The user code will be used to authenticate users when they try to use a restricted function. Select the functions you want to make available to the user upon authentication.
  • Page 288 8. Configuring the Machine Using Utilities Click [Apply]. Close the Web browser. Deleting user entries This section explains how to delete user entries. Start the Web browser, and access the machine by entering its IP address. The top page of Web Image Monitor appears. Click [Restrict Available Functions].

  • Page 289: When Machine Functions Are Restricted

    When Machine Functions are Restricted When Machine Functions are Restricted Restricted functions can be used only by authorized users. Depending on the restricted function, users will be authenticated from the machine's control panel or in the printer/LAN-Fax driver. • To print jobs that require authentication you can use only the Windows PCL printer driver. Printing such jobs from the PostScript 3 printer driver is not possible.
  • Page 290 8. Configuring the Machine Using Utilities On the [File] menu, click [Print...]. In the [Select Printer] area, select the name of this machine, and then click [Preferences]. Click the [Valid Access] tab or the [Setup] tab. Enter the user code using 1 to 8 digits, and then click [OK]. Execute a print command.

  • Page 291: Configuring The Network Settings

    Configuring the Network Settings Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [TLS Security], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMPv1/v2], [SNMPv3], [SMTP], [POP3], [Internet Fax], [Wireless], and [Certificate].

  • Page 292: Ipv6 Configuration Tab

    8. Configuring the Machine Using Utilities Item Description Gateway Enter the IPv4 address of the network gateway. It is not possible to enter 0.0.0.0 or 255.255.255.255. IPv6 Configuration Tab IPv6 Item Description IPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the machine is currently in use in an IPv6 environment.

  • Page 293: Network Application Tab

    Configuring the Network Settings Network Application Tab Scanner Send Setting Item Description E-mail Select to enable the Scan to E-mail feature. Max. E-mail Size Select the maximum size of scan files that can be attached to an e-mail message (1 to 5 MB, or no limit). Select to enable the Scan to FTP feature.

  • Page 294: Tls Security Tab

    8. Configuring the Machine Using Utilities HTTPS/HTTP Item Description Force To Use HTTPS Specify whether or not to make the use of HTTPS mandatory. If this is enabled, the connection to HTTP Port 80 is automatically redirected to Port 443. Furthermore, if the user accesses the web page by entering the URL "http://...", the access is redirected to "https://...".

  • Page 295: Dns Tab

    Configuring the Network Settings • At least one of TLS 1.3, TLS 1.2, and TLS1.1 must be enabled. DNS Tab Item Description DNS Method Select whether to specify domain name servers manually or receive DNS information from the network automatically. When set to [Auto-Obtain (DHCP)], [Primary DNS Server], [Secondary DNS Server], and [Domain Name] below become unavailable.

  • Page 296: Auto E-Mail Notification Tab

    8. Configuring the Machine Using Utilities Auto E-mail Notification Tab E-mail Notification 1/E-mail Notification 2 Item Description Display Name Enter a sender name for notification e-mail. Can contain up to 32 characters. E-mail Address Enter the address of the recipient of the alert email. Can contain up to 64 characters.

  • Page 297: Snmpv3 Tab

    Configuring the Network Settings Trap (SNMPv2) Item Description SNMPv2 Trap Select whether to enable the machine to send SNMPv2 traps to the management host (NMS). When disabled, [SNMP Management Host 1] and [SNMP Management Host 2] below become unavailable. SNMP Management Enter the IP address or host name of a management host.
  • Page 298 8. Configuring the Machine Using Utilities Item Description Context Name Displays the context name of the device. The context name is fixed to "GWNCS". User Account Item Description User Name Enter the user name for logging in to the SNMPv3. Can contain up to 32 characters.
  • Page 299 Configuring the Network Settings Admin Account Item Description User Name Enter the user name for logging in to the SNMPv3. Can contain up to 32 characters. (Required) Security Settings Specify the user account security setting by selecting one of the following: [Authentication Encryption]: It is necessary to specify [Authentication Algorithm], [Authentication Password], [Encryption Algorithm], and [Encryption Password].

  • Page 300: Smtp Tab

    8. Configuring the Machine Using Utilities Item Description SNMPv3 Account 1 Select either [User Account] or [Admin Account]. SNMPv3 Management Enter the IP address or host name of a management host. Can contain up to Host 1 64 characters. SNMPv3 Account 2 Select either [User Account] or [Admin Account].

  • Page 301: Pop3 Tab

    Configuring the Network Settings Item Description User Name Enter the user name for logging in to the SMTP server. Can contain up to 32 characters. Password Enter the password for logging in to the SMTP server. Can contain up to 32 characters.

  • Page 302: Internet Fax Tab

    8. Configuring the Machine Using Utilities Item Description Authentication Select an authentication method from the following: [None]: Password will not be encrypted. [APOP Authentication]: Password will be encrypted. [Auto]: Password will be encrypted or not encrypted according to the POP3 server’s settings.

  • Page 303: Wireless Tab

    Configuring the Network Settings Wireless Tab Wireless LAN Status Item Description Wireless LAN Status Displays the status of the connection to the wireless LAN. MAC Address Displays the MAC address. Communication Mode Displays the communication mode that the machine is connecting in. SSID Displays the SSID of the access point that the machine is connected to.

  • Page 304: Certificate Tab

    8. Configuring the Machine Using Utilities Item Description WEP Key Enter the WEP key. The number and type of characters you can enter vary depending on the length and format selected for the key. See the following: • WEP key length: [64bit], Format: [Hexadecimal] WEP key max length: 10 characters (0-9, A-F, a-f) •...
  • Page 305 Configuring the Network Settings • Certificates issued by certification authorities. You can install only one certificate on the machine. If you execute [Create New Self-Signed Certificate], [Create Certificate Request], [Install Certificate], or [Import Certificate and Private Key], the existing certificate on the machine is deleted. Follow the procedure below to set items: 1.
  • Page 306 8. Configuring the Machine Using Utilities Item Description Organizational Unit Enter the name of the department requesting the certificate (company or (Optional) group name). The name can have up to 32 characters. City/Locality Enter the name of the city or town where the machine is located. The name (Optional) can have up to 32 characters.
  • Page 307 Configuring the Network Settings Install Certificate Item Description File Name Click [Browse...], and then select the certificate to install. Import Certificate and Private Key Item Description File Name Click [Browse...], and then select the certificate to install. Password Enter the password of the private key. Export Certificate Item Description...

  • Page 308: Configuring The Ipsec Settings

    8. Configuring the Machine Using Utilities Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. IPsec Global Settings Tab Item Description...
  • Page 309 Configuring the IPsec Settings Item Description Status Displays the status of the IPsec policy as "Active" or "Inactive". To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page. IP Policy Settings Item Description...
  • Page 310 8. Configuring the Machine Using Utilities IPsec Settings Item Description Encapsulation Type Specify the encapsulation type from the following: • [Transport]: Select this mode to secure only the payload section of each IP packet when communicating with IPsec compliant devices. •...
  • Page 311 Configuring the IPsec Settings Item Description Life Time Specify the life time of the IPsec SA (Security Association) as a time period or data volume. The SA will expire when the time period you specify elapses or the volume of data you specify reaches the volume carried. If you specify both a time period and a data volume, the SA will expire as soon as either is reached, and a new SA will then be obtained by negotiation.

  • Page 312: Printing Lists/Reports

    8. Configuring the Machine Using Utilities Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the machine and its current configuration. Fax Journal Prints a fax transmission and reception journal for the last 50 jobs.

  • Page 313: Configuring The Administrator Settings

    Configuring the Administrator Settings Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], [Set Date/Time], and [Energy Saver Mode]. Administrator Tab Administrator Settings Item Description...

  • Page 314: Backup Setting Tab

    8. Configuring the Machine Using Utilities Item Description Clear Scan Destination Select to clear the scan destinations. Reset Settings of Select to clear the user restriction settings. Available Functions Clear Address Book Select to clear the fax destinations. Reset IPsec Settings Select to clear the IPsec settings.

  • Page 315: Restore Setting Tab

    Configuring the Administrator Settings Click [OK]. Click [Save] in the confirmation dialog box. Navigate to the location to save the backup file. Specify a name for the file, and click [Save]. • [Back up IPsec Settings] appears only when the administrator password is specified. Restore Setting Tab •...

  • Page 316: Energy Saver Mode Tab

    8. Configuring the Machine Using Utilities Item Description Enter the current day (1 to 31). Date Format Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or [YYYY/MM/DD]. Set Time Item Description Time Format Select 24- or 12-hour time format. Time (AM/PM) Select [AM] or [PM] if 12-hour time format is selected.

  • Page 317: Maintaining The Machine

    9. Maintaining the Machine This chapter describes how to replace supplies and how to clean the machine. Replacing the Print Cartridge • Store print cartridge in a cool dark place. • Actual printable numbers vary depending on image volume and density, number of pages printed at a time, paper type and size, and environmental conditions such as temperature and humidity.
  • Page 318 9. Maintaining the Machine ECC129 • If cyan, magenta, or yellow toner runs out, you can print in black and white using just the black toner. Change the color mode setting to Black and White using the machine's driver. • If black toner runs out, you cannot print in black and white or color until the black print cartridge is replaced.
  • Page 319 Replacing the Print Cartridge ECC167 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the old print cartridge on paper or similar material to avoid dirtying your workspace. • The toner color is indicated by the label on each print cartridge. Take the new print cartridge out of the box, and then take it out of the plastic bag.
  • Page 320 9. Maintaining the Machine Remove the protective cover from the print cartridge. ECC131 Check the toner color and corresponding location, and then carefully insert the print cartridge vertically. ECC132 Using both hands, hold the center of the top cover and close the cover carefully. ECC133...
  • Page 321 Replacing the Print Cartridge Attach the protective cover you removed in Step 5 on the old print cartridge. Then, put the old print cartridge into the bag, and then put it into the box. ECC134 • Make sure to cover the old print cartridge with the protective cover for recycling and environmental purposes.

  • Page 322: Replacing The Waste Toner Bottle

    9. Maintaining the Machine Replacing the Waste Toner Bottle Messages on the screen • Replace the waste toner bottle when the following message appears on the screen: "ReplacementRequired:Waste Tnr. Btl." • Prepare a waste toner bottle when the following message appears on the screen: "ReplaceRequiredSoon:Waste Tnr.
  • Page 323 Replacing the Waste Toner Bottle Holding the tabs on both ends of the transfer unit, tilt it backwards and lift it up. ECC136 Holding the handle at the center of the waste toner bottle, carefully pull it partially out without tilting it. ECC137 Pull the waste toner bottle halfway out, hold the bottle firmly, and then pull it straight out.
  • Page 324 9. Maintaining the Machine ECC139 To prevent the waste toner bottle from coming into contact with the intermediate transfer unit (the position shown by the arrow in the illustration below), do not lift the bottle while pulling it out. ECC140 Close the bottle cap.
  • Page 325 Replacing the Waste Toner Bottle ECC142 Holding the center of the new waste toner bottle, carefully insert it halfway into the machine body. Leave the bottle cap open. ECC143 To prevent the waste toner bottle from coming into contact with the intermediate transfer unit (the position shown by the arrow in the illustration below), do not lift the bottle while inserting it.
  • Page 326 9. Maintaining the Machine ECC145 Place the transfer unit on the front cover. Slide the transfer unit along the guide rails into the machine. Do not manually operate the pressure lever, because pressuring and depressing are interlocked with the front cover's position. ECC146 When it stops, push on the PUSH mark until it clicks.
  • Page 327 Replacing the Waste Toner Bottle Using both hands, carefully push up the front cover until it closes. ECC117 When closing the front cover, push the upper area of the cover firmly. • For easy replacement, we recommend you purchase and store extra waste toner bottles. •...

  • Page 328: Replacing A Component

    9. Maintaining the Machine Replacing a Component Replacing the Intermediate Transfer Unit If the Alert indicator on the control panel lights up and the "Replacement Required: IntTrans.Belt" message appears on the display, contact your sales or service representative. Replacing the Fusing Unit and Transfer Roller If the Alert indicator on the control panel lights up and the "Replacement Required:TransferRoller"...

  • Page 329: Cautions When Cleaning

    Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality. Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.

  • Page 330: Cleaning The Toner Density Sensor

    9. Maintaining the Machine Cleaning the Toner Density Sensor Clean the toner density sensor when the following message appears on the control panel. "Density Sensor Require Cleaning" Pull up the lever on the top cover, and then carefully raise the top cover. Make sure that the ADF is closed.
  • Page 331 Cleaning the Toner Density Sensor Carefully insert the print cartridge removed in Step 2 vertically. ECC132 Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. ECC133...

  • Page 332: Cleaning The Friction Pad And Paper Feed Roller

    9. Maintaining the Machine Cleaning the Friction Pad and Paper Feed Roller If the friction pad or paper feed roller is dirty, a multi-feed or misfeed might occur. In this case, clean the friction pad and paper feed roller as follows: •...
  • Page 333 Cleaning the Friction Pad and Paper Feed Roller Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a dry cloth to remove the moisture. ECC150 Push the metal plate down until it clicks. DUE215 Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks into place.
  • Page 334 9. Maintaining the Machine • If jams or multi-sheet feeds occur after cleaning the friction pad, contact your sales or service representative. • If the optional Tray 2 is installed, clean its friction pad and paper feed roller in the same way as you did for Tray 1.

  • Page 335: Cleaning The Registration Roller And Paper Tray

    Cleaning the Registration Roller and Paper Tray Cleaning the Registration Roller and Paper Tray The registration roller and paper tray can become dirty with paper dust if you print to non-standard paper. Clean the registration roller if white dots appear on prints. •...
  • Page 336 9. Maintaining the Machine Wipe the inside of the paper tray with a cloth. ECC152 Push the metal plate down until it clicks. DUE215 Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks.
  • Page 337 Cleaning the Registration Roller and Paper Tray Pull the front cover open lever and then carefully lower the front cover. ECC115 Be sure to set the registration roller in the position shown by the arrow in the illustration below. ECC153 Clean the registration roller if prints are smeared after a paper jam is cleared.

  • Page 338: Cleaning The Exposure Glass

    9. Maintaining the Machine Cleaning the Exposure Glass Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.

  • Page 339: Cleaning The Auto Document Feeder

    Cleaning the Auto Document Feeder Cleaning the Auto Document Feeder Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
  • Page 340 9. Maintaining the Machine Close the ADF cover.

  • Page 341: Moving And Transporting The Machine

    Moving and Transporting the Machine Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and long distances. Repack the machine in its original packing materials when moving it over a long distance. •...

  • Page 342: Disposal

    9. Maintaining the Machine Standing at the front and back of the machine, two persons should lift the machine using the inset grips on the sides. Move it horizontally to the place where you want to use it. DUE287 If you have removed Tray 2, reinstall it. •...

  • Page 343: 10. Troubleshooting

    10. Troubleshooting This chapter provides solutions for error messages and other problems. Error and Status Messages on the Screen Messages are listed in alphabetical order in the table below. "X" indicates a number in an error code that appear differently depending on a specific situation. •...
  • Page 344 10. Troubleshooting Message Causes Solutions ADF Original An original has been jammed • Remove jammed originals, and then Misfeed inside the ADF. place them again. See page 351 "Removing Paper Jams" and Open ADF Cover page 362 "Paper Feed Problems". and remove paper.
  • Page 345 Error and Status Messages on the Screen Message Causes Solutions Cannot Copy This Combined copying could not be • Set the machine to print copies using Setting performed because the tray the A4, Letter, or Legal size paper in does not contain the valid size the [Select Paper] setting.
  • Page 346 10. Troubleshooting Message Causes Solutions Dial Failed The fax could not be sent. • Confirm that the fax number you dialed is correct. • Confirm that the destination is a fax machine. • Confirm that the line is not busy. •...
  • Page 347 Error and Status Messages on the Screen Message Causes Solutions I-Fax POP3 Failed Connection to the POP3 server • Confirm that the network cable is failed. properly connected to the machine. • Confirm that the network settings such as IP address, DNS, and POP3 settings have been configured properly (make sure that no double- byte character is used).
  • Page 348 10. Troubleshooting Message Causes Solutions Memory Overflow • If you try to print a Locked • Print or delete other Locked Print files Print file stored in the in the machine, and then print the machine with the printer Locked Print file that the machine driver's [Gradation:] set to failed to print.
  • Page 349 Error and Status Messages on the Screen Message Causes Solutions Network is not Ready A scanned file could not be sent Wait until the machine receives the IP because the machine has not address information completely, and then received IP address information try the operation again.
  • Page 350 10. Troubleshooting Message Causes Solutions Scan (NW) A scanned file could not be sent Reconnect the Ethernet cable properly, Disconnected because the Ethernet cable was and then try the operation again. not connected properly. Scan (USB) The USB cable was Reconnect the USB cable properly, and Disconnected disconnected while scanning...
  • Page 351 Error and Status Messages on the Screen Message Causes Solutions Sort Copy was The machine's memory reached Press [Exit] to print the originals that were Cancelled capacity while originals were successfully scanned into memory. Then, being scanned from the ADF to copy again the originals left in the ADF.
  • Page 352 10. Troubleshooting Message Causes Solutions USB Memory The Scan to USB function failed Use a USB flash disk with enough memory. Overflow because there was not enough memory on the USB flash disk. Press Clear key Write Protect The Scan to USB function failed Use a USB flash disk that is not password- because the machine could not or write-protected.

  • Page 353: Removing Paper Jams

    Removing Paper Jams Removing Paper Jams If a paper jam occurs, one of the following messages appears on the control panel: • If the alert indicator lights up continuously or flashes, press the [Info] icon on the [Home] screen and check the displayed message.
  • Page 354 10. Troubleshooting Main unit DUE292 DUE288 DUE289...
  • Page 355 Removing Paper Jams DUE290 Waste toner bottle ECC168 Paper feed unit DUE320...
  • Page 356 10. Troubleshooting DUE291 • Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes. • Toner on prints made immediately after clearing a paper jam may be insufficiently fused and may smudge. Make test prints until smudges no longer appear. •...
  • Page 357 Removing Paper Jams Pull the paper downward to remove it. Do not pull it upward. ECC158 Do not touch the fusing unit. ECC157 If you cannot find the jammed paper, check for it by pulling down the guide. ECC159...
  • Page 358 10. Troubleshooting Using both hands, carefully push up the front cover until it closes. ECC117 When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared. If paper jams inside a tray If paper jams in Tray 1 or 2, follow the procedure below to remove it.
  • Page 359 Removing Paper Jams ECC157 If paper has jammed inside the transfer unit, holding both sides of the paper, pull the paper carefully forward and out. ECC161 Using both hands, carefully push up the front cover until it closes. ECC117 When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared.
  • Page 360 10. Troubleshooting If paper jams inside the transfer unit If paper jams inside the transfer unit, follow the procedure below to remove it. Pull the front cover open lever and then carefully lower the front cover. ECC115 Carefully remove any paper that is jammed under the transfer unit. ECC162 If you cannot find the jammed paper, look inside the machine.

  • Page 361: Removing Scanning Jams

    Removing Paper Jams Removing Scanning Jams • Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. If a paper jam occurs in the ADF, follow the procedure below to remove the jammed paper. Open the ADF cover.
  • Page 362 10. Troubleshooting Lift the ADF, and if there is any original remaining in the ADF, gently pull the jammed paper to remove it. Be careful not to hold the input tray when lifting the ADF. Doing so may damage the tray. ECC166 Close the ADF.

  • Page 363: When You Cannot Print Test Page

    When You Cannot Print Test Page When You Cannot Print Test Page Possible cause Solution The power cord, a USB cable, or a Make sure that the power cord, USB cable, and network network cable is not connected cable are connected correctly. Also confirm that they are not correctly.

  • Page 364: Paper Feed Problems

    10. Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Solution Paper does not feed smoothly. • Use supported types of paper. See page 60 "Supported Paper".
  • Page 365 Paper Feed Problems Problem Solution Multiple sheets of paper are fed at • Fan the paper well before loading. Also make sure that one time. the edges are even by tapping the stack on a flat surface such as a desk. •...
  • Page 366 10. Troubleshooting Problem Solution Images are not printed in the right Adjust the front end fence and both side fences to match the position paper size. See page 46 "Loading Paper". DAC606 Images are printed diagonally to the If there are gaps between the paper and the side or end pages.

  • Page 367: Print Quality Problems

    Print Quality Problems Print Quality Problems Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause Solution There is a problem with the Make sure that the machine is on a level surface. Place the machine's location.

  • Page 368: Checking The Printer Driver Settings

    10. Troubleshooting Checking the Printer Driver Settings Problem Solution The printed image is smudged. PCL 5c/6 On the printer driver's [Paper] tab, select [Bypass Tray] in the "Input Tray:" list. In the "Paper Type:" list, select a proper paper type. PostScript 3 On the printer driver's [Paper/Quality] tab, select [Bypass Tray] in the "Paper Source"...
  • Page 369 Print Quality Problems Problem Solution Fine lines are fuzzy, of inconsistent Change the dithering settings on the printer driver. For details thickness, or do not appear. about the dithering settings, see the printer driver Help. If the problem persists, specify the settings of the application in which the image was created to change the thickness of the lines.

  • Page 370: Printer Problems

    10. Troubleshooting Printer Problems This section describes printing problems and possible solutions. When You Cannot Print Properly Problem Solution An error occurs. If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters.
  • Page 371 Printer Problems Problem Solution A Locked Print file is canceled. • The machine already has 5 jobs or 5 MB of Locked Print data. Print or delete an existing Locked Print file. For details, see page 89 "Printing Confidential Documents". •...
  • Page 372 10. Troubleshooting Problem Solution It takes too long to complete the print • Photographs and other data intensive pages take a long job. time to be processed so simply wait when printing such data. • Changing the settings with printer driver may help to speed up printing.
  • Page 373 Printer Problems Problem Solution The color of the printout is different • The colors made using color toner may be different from from the color on the computer's colors displayed on the display due to the difference of display. methods to reproduce colors. Only when using PCL 5c/6 Color gradation might appear differently if On is selected for [Economy Color] on the [Print Quality] tab in the...

  • Page 374: When You Cannot Print Clearly

    10. Troubleshooting When You Cannot Print Clearly Problem Solution The whole printout is blurred. • The paper being used may be damp. Use paper that has been stored properly. See page 60 "Supported Paper". • Select [Curl Prevented] in [Curl Prevention Mode] under [System Settings].
  • Page 375 Printer Problems Problem Solution White lines appear. The intermediate transfer belt is dirty. Follow the procedure below to clean the belt: 1. Open the top cover while the power is on. 2. Remove all print cartridges from the printer. 3. The machine automatically starts cleaning. Once cleaning is complete, the error message "Toner Set Error: (X)"...
  • Page 376 10. Troubleshooting Problem Solution A color is missing or a printed image • The paper being used may be damp. Use paper that has is partially blurred. been stored properly. See page 46 "Loading Paper". • Toner is almost empty. If the following message appears on the control panel, replace the print cartridge: "Repl Rqrd: Print Cart.
  • Page 377 Printer Problems Problem Solution The message "Processing..." does not If the message "Processing..." does not appear on the control appear on the control panel after panel after printing, the printer has not received the data. printing. If the printer is connected to the computer using the interface cable.

  • Page 378: When Paper Is Not Fed Or Ejected Properly

    10. Troubleshooting Problem Solution If rubbed with your finger, the print The setting of the paper may not be correct. For example, smears. although thick paper is used, the setting for thick paper may not be specified. • Check the paper settings of this printer. See page 46 "Loading Paper".

  • Page 379: Other Printing Problems

    Printer Problems Other Printing Problems Problem Solution The toner has run out and printing When the "Continue printing?" message appears on the has stopped. control panel, pressing [Yes] allows you to print a few more pages, but the print quality of those pages may be lower.

  • Page 380: Copier Problems

    10. Troubleshooting Copier Problems When You Cannot Make Clear Copies Problem Solution The printed copy is blank. The original is not placed correctly. When using the exposure glass, place originals copy side down. When using the ADF, place them copy side up. See page 74 "Placing Originals".

  • Page 381: When You Cannot Make Copies As Wanted

    Copier Problems Problem Solution When copying from the exposure Place the original copy side down, making sure that it is glass, the print area of the copy is aligned to the rear left corner and pressed flat against the out of alignment with the original. exposure glass.

  • Page 382: Scanner Problems

    10. Troubleshooting Scanner Problems When You Cannot Browse the Network to Send a Scan File Problem Solution The following machine settings may Check the settings. See page 289 "Configuring the Network not be correct: Settings". • IP address • Subnet Mask When Scanning Is Not Done As Expected Problem Solution...

  • Page 383: Fax Problems

    Fax Problems Fax Problems When You Cannot Send or Receive Fax Messages As Wanted Transmission Problem Causes Solutions Cannot send files. The telephone line may be Check if the telephone line is properly disconnected. connected to the machine. For details, see Setup Guide.
  • Page 384 10. Troubleshooting Problem Causes Solutions When using On Hook Dial, If the machine fails to detect Press [Scan Size] in [Scanner Settings], "Receiving..." appears and the size of the original when select the scan size, and then resend the transmission is not allowed. the [B&W Start] key is document.
  • Page 385 Fax Problems Printing Problem Causes Solutions Print is slanted. The paper is fed at a slant. Load the paper correctly. For details about loading paper, see page 46 "Loading Paper". Misfeeds occur frequently. The number sheets loaded Load paper only as high as the upper in the paper tray exceeds limit markings inside the paper tray.

  • Page 386: When An Error Is Notified Via A Report Or E-Mail

    10. Troubleshooting Problem Causes Solutions The background of received Image density is too high. Adjust the image density. See images appears dirty. page 162 "Specifying Scan Settings for Scanning". Images from the back of the page appear. Received image is too light. When using moist, rough, or Use the recommended paper.
  • Page 387 Fax Problems This report can be used to identify lost files. If a document stored for Memory Transmission was lost, resend it. If a document received by Memory Reception was lost, ask the sender to resend it. Error Report (E-mail) The Error Report (E-mail) is printed by the machine when it is unable to send an Error notification Email.

  • Page 388: Error Code

    10. Troubleshooting • If Transmission Error Mail Notification cannot be sent, Transmission Error Report is printed by the machine. Error Code The table below describes the meaning of error codes that appear under "Results" on Fax Journal or transmission status report, and what to do when a particular error code appears. "X"...
  • Page 389 Fax Problems Error Code Solution 1XXX32 to 1XXX84 An error occurred while sending a fax. • Check if the telephone line is properly connected to the machine. • Disconnect the telephone line cord from the machine, and connect the cord to a telephone. Check if you can make calls using the telephone.
  • Page 390 10. Troubleshooting Error Code Solution 3XXX11 Connection to the server failed while sending an Internet Fax. • Check if the network cable is properly connected to the machine. • Check if the network settings such as the IP address, DNS, and SMTP settings have been configured properly (make sure that no double-byte character is used).
  • Page 391 Fax Problems Error Code Solution 4XXX21 Connection to the server failed while receiving an Internet Fax. • Check if the network cable is properly connected to the machine. • Check if the network settings such as the IP address, DNS, and POP3 settings have been configured properly (make sure that no double-byte character is used).
  • Page 392 10. Troubleshooting Error Code Solution 4XXX43 A TIFF file could not be received via Internet Fax properly. • The compression method of the received TIFF file was other than MH/MR/MMR. Ask the sender to check the TIFF file. 4XXX44 A TIFF file could not be received via Internet Fax properly. •...

  • Page 393: Common Problems

    Common Problems Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution The machine does not turn on. The power cord is not • Make sure that the power connected properly.
  • Page 394 10. Troubleshooting Problem Possible cause Solution The network setting may not Using Web Image Monitor, If the problem persists, contact have been configured properly check the setting and check your service representative. or the 3G dongle may not be whether printing can be connected properly.

  • Page 395: 11. Configuring Network Settings

    11. Configuring Network Settings This chapter describes how to connect the machine to the network and specify the network settings. Configurations differ according to the communication environment of your system. Connecting the Machine to a Wired Network Configuring the IPv4 Setting Press the [Setting] icon on the [Home] screen.
  • Page 396 11. Configuring Network Settings Press [IPV6 Configuration]. Press [IPV6 DHCP]. Select [Active] to automatically obtain the IP address or [Inactive] to specify the IP address manually. If you have selected [Active], proceed to Step 12. Press [Manually Set Address]. Enter the machine's IPv6 address in [Manually Set Address]. Enter the prefix length in [Prefix Length:].

  • Page 397: Connecting The Machine To A Wireless Network

    Connecting the Machine to a Wireless Network Connecting the Machine to a Wireless Network There are four methods for connecting the machine to a wireless network: • Using the Wi-Fi Setup Wizard See page 395 "Using the Wi-Fi Setup Wizard". •...

  • Page 398: Using The Wps Button

    11. Configuring Network Settings Press [Network Settings]. Enter the password using the number keys, and then press [OK]. You can display the software keyboard by double tapping the entry area on the display. A password for accessing the [Network Settings] menu can be specified in [Admin. Tools Lock] under [Administrator Tools] menu.
  • Page 399 Connecting the Machine to a Wireless Network Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Network Settings]. Enter the password using the number keys, and then press [OK]. You can display the software keyboard by double tapping the entry area on the display. A password for accessing the [Network Settings] menu can be specified in [Admin.

  • Page 400: Using A Pin Code

    11. Configuring Network Settings Press the WPS button on the router (access point) within two minutes. CHV607 For details about how to use the WPS button, refer to the manuals for the router (access point). Check the result. • Connection has succeeded: Press [OK] to return to the screen displayed in Step 12, and then press the [Home] key to return to the initial screen.
  • Page 401 Connecting the Machine to a Wireless Network Press the [Home] key. Press the [Setting] icon on the [Home] screen. Press [Network Settings]. Enter the password using the number keys, and then press [OK]. You can display the software keyboard by double tapping the entry area on the display. A password for accessing the [Network Settings] menu can be specified in [Admin.
  • Page 402 11. Configuring Network Settings Press [OK] to return to the screen displayed in Step 13, and then press the [Home] key to return to the initial screen. Configuring the Wi-Fi settings is complete. • Connection has failed: Press [OK] to return to the screen displayed in Step 13. Check the configuration for the router (access point), then try the connection again.

  • Page 403: 12. Appendix

    12. Appendix This chapter describes the machine specifications and consumables. Transmission Using IPsec For securer communications, this machine supports the IPsec protocol. When applied, IPsec encrypts data packets at the network layer using shared key encryption. The machine uses encryption key exchange to create a shared key for both sender and receiver.

  • Page 404: Security Association

    12. Appendix • For successful authentication, the sender and receiver must specify the same authentication algorithm and authentication key. The authentication algorithm and authentication key are specified automatically. AH Protocol The AH protocol provides secure transmission through authentication of packets only, including headers.

  • Page 405: Encryption Key Exchange Settings Configuration Flow

    Transmission Using IPsec Encryption Key Exchange Settings Configuration Flow This section explains the procedure for specifying encryption key exchange settings. Machine 1. Set the same IPsec settings as the machine on 1. Set the IPsec settings on Web Image Monitor. 2.

  • Page 406: Specifying Ipsec Settings On The Computer

    12. Appendix • An administrator password can be specified in the [Administrator] tab. Specifying IPsec Settings on the Computer Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec Settings on the machine. Setting methods differ according to the computer's operating system. The following procedure is based on Windows 10 in an IPv4 environment as an example.
  • Page 407 Transmission Using IPsec In [Description:], enter a name or a detailed explanation of the IP filter, and then click [Next]. You may click [Next] and proceed to the next step without entering any information in this field. Select "My IP Address" in "Source address", and then click [Next]. Select "A specific IP Address or Subnet"...

  • Page 408: Enabling And Disabling Ipsec Using The Control Panel

    12. Appendix In the Session key settings, select "Generate a new key every", and enter the same validity period (in [Seconds] or [Kbytes]) as that specified for [Life Time] on the machine. Click [OK], and then click [Next]. Click [Finish]. If you are using IPv6, you must repeat this procedure from Step 12 and specify ICMPv6 as an exception.

  • Page 409: Notes About The Toner

    Notes About the Toner Notes About the Toner • Proper operation cannot be guaranteed if any third-party toner is used. • Depending on printing conditions, there are cases where the printer cannot print the number of sheets indicated in the specifications. •...

  • Page 410: Specifications Of The Machine

    12. Appendix Specifications of the Machine This section lists the machine's specifications. • We have obtained each author's permission for the use of applications including open-source software applications. For details about the copyright information for these software applications, see About Open Source Software License. General Function Specifications Item Description...
  • Page 411 Specifications of the Machine Item Description Power requirements 120-127 V, 11 A, 60 Hz Power consumption • Maximum The power level when the main switch 1300 W or less is turned off and the power cord is • Ready plugged into an outlet: 1 W or less 34.5 W •...

  • Page 412: Printer Function Specifications

    12. Appendix Printer Function Specifications Item Description Printing speed Black and white: 25 pages per minute (Simplex/Letter), 13.5 pages per minute (Duplex/Letter) Color: 25 pages per minute (Simplex/Letter), 13.5 pages per minute (Duplex/Letter) Resolution 600 × 600 dpi First print speed 10 seconds or less Interface •...

  • Page 413: Scanner Function Specifications

    Specifications of the Machine Item Description Multiple copy speed • When copying multiple simplex originals (simplex printing) (Countries other than European countries) • 25 pages per minute (A4) • 25 pages per minute (Letter (8 × 11 inches) • When copying multiple copies of simplex originals one by one (simplex printing) •...
  • Page 414 12. Appendix Item Description Maximum resolution when scanning from the • Exposure glass control panel (Scan to E-mail, Scan to FTP, Scan 600 × 600 dpi to Folder, Scan to USB) • ADF 300 × 300 dpi Maximum resolution when scanning from a •...

  • Page 415: Fax Function Specifications

    Specifications of the Machine Fax Function Specifications Fax transmission and reception Item Description Access line • Public switched telephone networks (PSTN) • Private branch exchange (PBX) Transmission mode ITU-T Group 3 (G3) Scan line density • 8 dots per mm × 3.85 line per mm (200 × 100 dpi) •...
  • Page 416 12. Appendix Internet Fax transmission and reception Item Description Interface Ethernet (10BASE-T, 100BASE-TX), Wi-Fi Communication protocols • Transmission SMTP, TCP/IP • Reception POP3, TCP/IP Transmission function E-mail E-mail format Single/Multi-part, MIME Conversion Attached file forms (transmission): TIFF-S (MH encoding) Attached file forms (reception): TIFF-S/TIFF-F (MH/MR/MMR encoding) Authentication method SMTP-AUTH, POP before SMTP, A-POP...

  • Page 417: Paper Feed Unit Tk1220

    Specifications of the Machine Item Description Destination machine specifications • Communication protocols • Transmission SMTP, TCP/IP • Reception POP3, TCP/IP • E-mail format • Format MIME, Base64 • Content-Type Image/tiff Multipart/mixed (text/plain, Image/ tiff (attached file forms)) • Data format •...
  • Page 418 12. Appendix Weight Less than 4 kg (8.9 lb.)

  • Page 419: Consumables

    Consumables Consumables • Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer. Print Cartridge Print cartridge Average printable number of pages per cartridge Black 2,300 pages Cyan...

  • Page 420: Waste Toner Bottle

    12. Appendix Waste Toner Bottle Name Average printable number of pages per cartridge Waste Toner Bottle RICOH 25,000 pages C125 P/MF *1 A4/Letter 5% test chart, 3 pages per job, printing in 50% black and white/color. • The actual number of printable pages varies depending on the image volume and density, number of pages printed at a time, paper type and paper size used, and environmental conditions such as temperature and humidity.

  • Page 421: Information For This Machine

    Information for This Machine Information for This Machine Notes to users in the state of California (Notes to Users in USA) Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate Notes to users in the United States of America FCC Rules Note: This equipment has been tested and found to comply with the limits for a Class B digital device,...
  • Page 422 Address: 3900 Freedom Circle, Suite 240, Santa Clara, CA 95054 Telephone number: (408)992-2900 Product Name: Multifunction Digital Product(Copier/Printer/Scanner) Model Number: C125 MF Part 68 of the FCC Rules regarding Facsimile Unit 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX.
  • Page 423 Information for This Machine 5. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

  • Page 424: Notes To Canadian Users Of Wireless Devices

    12. Appendix Notes to Canadian Users of Wireless Devices This device contains licence-exempt transmitter(s)/receiver(s) that comply with Innovation, Science and Economic Development Canada’s licence-exempt RSS(s). Operation is subject to the following two conditions: 1.This device may not cause interference. 2.This device must accept any interference, including interference that may cause undesired operation of the device.

  • Page 425: Notes To Canadian Users Regarding Facsimile Unit

    Information for This Machine Conformité à la norme CNR-247 6.4 a) La transmission des données est toujours initiée par le logiciel, puis les données sont transmises par l'intermédiaire du MAC, par la bande de base numérique et analogique et, enfin, à la puce RF. Plusieurs paquets spéciaux sont initiés par le MAC. Ce sont les seuls moyens pour qu'une partie de la bande de base numérique active l'émetteur RF, puis désactive celui-ci à...

  • Page 426: Energy Star Program

    12. Appendix ENERGY STAR Program ® ENERGY STAR Program Requirements for Imaging Equipment ® The ENERGY STAR Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions.
  • Page 427 Information for This Machine Specifications Energy Saver mode 1 Power Consumption 26.9 W Default Time 30 seconds Recovery Time 10 seconds or less Energy Saver mode 2 Power Consumption 0.70 W Default Time 1 minute Recovery Time 12 seconds Duplex Function Standard *1 Recovery time and power consumption may differ depending on the conditions and environment of the machine.

  • Page 428: Trademarks

    12. Appendix Trademarks Google Chrome, and Google Play are trademarks or registered trademarks of Google LLC. macOS, TrueType, App Store, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries. ® Firefox is a registered trademark of the Mozilla Foundation. ®...
  • Page 429 Trademarks ® ® Microsoft Windows Server 2012 R2 Essentials ® ® Microsoft Windows Server 2012 R2 Standard • The product names of Windows Server 2016 are as follows: ® ® Microsoft Windows Server 2016 Essentials ® ® Microsoft Windows Server 2016 Standard ®...
  • Page 430 12. Appendix...

  • Page 431: Index

    INDEX 105, 110 Combine............... Enlarge................Address book..........134, 230 ID Card copy..............address book (LAN-Fax)......193, 196 Reduce................ADF............... Scan settings..............Specifications..............ADF (Auto Document Feeder)..... 76, 337 Counter information..........Administrator password....... 13, 247, 311 Cover sheet............Administrator settings.......... Administrator Tools settings........ Attaching Paper Feed Unit TK1220....
  • Page 432 Fax printing............327, 330, 336, 337 Cleaning the machine....Fax received file processing....... Replacing the print cartridge.......... Maintenance page........254, 310 Fax settings............mDNS setting............Fax Speed Dial destination list......Memory transmission.......... Fax TX/RX standby file list........Menu chart............FAX/TAD mode..........Messages.............
  • Page 433 Prepunched Paper............. Scan to USB..............Recycled Paper..............TWAIN................Thick Paper 1..............WIA.................. Thick Paper 2..............Scan destinations...... 134, 140, 145, 281 Thin Paper................Scan size.............. Placing originals............ Scan to E-mail............POP3 settings............Scan to Folder............. Print Scan to FTP............Basic operation..............Scanner destination list......
  • Page 434 Trap..............Tray 1..............Tray 1 priority............Tray 2..............Tray paper settings..........Troubleshooting......... 378, 380, 381 Error and status messages on the screen...... 361, 362, 365, 368, 391 Other problems....TWAIN scanning..........User code............User restriction............Waste toner bottle........320, 418 Web Image Monitor...........
  • Page 436 EN US M0G2-8504B © 2023 Ricoh Co., Ltd.

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