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Xerox CopyCentre C2128 User Manual

Electronic auditron administration report software
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XEROX
Electronic Auditron Administration Report Software
for
CopyCentre C32/C40
WorkCentre Pro 32/40
CopyCentre C2128/C2636/C3545
WorkCentre Pro C2128/C2636/C3545
User Manual
November 2004
This software application is used to periodically collect or modify Electronic
Auditron data on the CopyCentre C32/C40, WorkCentre Pro 32/40,
CopyCentre C2128/C2636/C3545, and WorkCentre Pro C2128/C2636/C3545
products.
Contact Xerox if you have any questions about using this software and a specific
CopyCentre C32/C40, WorkCentre Pro 32/40, CopyCentre C2128/C2636/C3545,
or WorkCentre Pro C2128/C2636/C3545 model.
System Administrators, Key Operators, Electronic Auditron Administrators or
their representatives who manage Auditron data should use this tool.
701P23800

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Table of Contents
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  Summary of Contents for Xerox CopyCentre C2128

  • Page 1 Auditron data on the CopyCentre C32/C40, WorkCentre Pro 32/40, CopyCentre C2128/C2636/C3545, and WorkCentre Pro C2128/C2636/C3545 products. Contact Xerox if you have any questions about using this software and a specific CopyCentre C32/C40, WorkCentre Pro 32/40, CopyCentre C2128/C2636/C3545, or WorkCentre Pro C2128/C2636/C3545 model.
  • Page 2 XEROX®, The Document Company® and the stylized X and identifying product names and numbers are registered trademarks of XEROX CORPORATION or Xerox (Europe) Limited. Xerox Canada is a licensee of all the trademarks.
  • Page 3: Table Of Contents

    Electronic Auditron Administration Report Software Overview ... 4 Minimum System Requirements ... 4 Electronic Auditron Administration Report Software Overview ... 5 Electronic Auditron Administration Report... 5 Electronic Auditron Usage Report ... 7 Types of Auditron Accounts Shown on the Reports ... 8 Collecting Data via USB Cable ...
  • Page 4: Overview

    Electronic Auditron Administration Report Software Overview The CopyCentre C32/C40, WorkCentre Pro 32/40, CopyCentre C2128/C2636/C3545, and WorkCentre Pro C2128/C2636/C3545 have an integrated usage tracking and control system known as the Internal Auditron. The Internal Auditron provides the capability to track the number of copies made by an individual user or the number of copies charged to an account accessed by multiple users.
  • Page 5: Electronic Auditron Administration Report Software Overview

    Electronic Auditron Administration Report Software Electronic Auditron Administration Report Software Overview The Electronic Auditron Administration Report Software provides access only to the Internal Auditron information described in these instructions. It cannot provide access to any image(s) or information that has been printed, is currently being printed, or is in the queue to be printed.
  • Page 6 Electronic Auditron Administration Report Software The Electronic Auditron Administration Report is only available to someone with Auditron Administrator rights. This software will collect data only from active accounts. A sample Electronic Auditron Administration Report is shown below. NOTE: The sample shown above was generated from a WorkCentre Pro C2128/C2636/C3545.
  • Page 7: Electronic Auditron Usage Report

    Electronic Auditron Administration Report Software Electronic Auditron Usage Report The Electronic Auditron Usage Report shows the black & white and color copy counts in each active User Account and in each active General Account. The report also shows the black & white and color print counts in each active User Account and in each active General Account for the WorkCentre Pro C2128/C2636/C3545 only.
  • Page 8: Types Of Auditron Accounts Shown On The Reports

    Group Account other than the default account. For more information on establishing and using the Internal Auditron, refer to the Training and Information CD that was delivered with your Xerox machine. Page 8 of 19...
  • Page 9: Collecting Data Via Usb Cable

    2. Connect a USB cable between the USB port on the machine and the PC. CopyCentre C32/C40 WorkCentre Pro 32/40 3. Select Start > Programs > Xerox Applications > WCPS Auditron Report Tool to start the program. The PC window will briefly display the configuration of the machine in the Connection Manager window.
  • Page 10 Electronic Auditron Administration Report Software 5. Select Logon on the RptDoc window. 6. Enter the Auditron User Number in the Enter User Number window, then select Verify. If the User Number is valid, the Enter User Number window will automatically close. If the User Number is not valid, an error message will be displayed.
  • Page 11 Electronic Auditron Administration Report Software 7. Choose either Read Admin Report or Read Usage Report. If the User Number is associated with a User Account that has been assigned Auditron Administrator rights, you will be able to select either the Read Admin Report or Read Usage Report button.
  • Page 12 Electronic Auditron Administration Report Software 8. To import this information into a database or spreadsheet application, click on the Save Report button. The Save Report window will appear. NOTE: The Save Report button is not available until after you have read a report from the machine.
  • Page 13 Electronic Auditron Administration Report Software 10. Click OK. The PC will display a message acknowledging successful copying of the file. You must close and reopen the program to connect to a different machine. 11. Close the program and disconnect the USB Cable and PC from the machine. If the cable is disconnected at any time before the RptDoc window is closed, a Communication Status window will appear and notify you that communications have been interrupted.
  • Page 14: Processing Information Offline

    Electronic Auditron Administration Report Software Processing Information Offline After the information is collected, it can be imported into a variety of off-the-shelf software applications where it can be processed further. After you save the file, simply import the data file into your application. The illustration below shows how a file will appear after it has been imported into Microsoft Access.
  • Page 15: Tips For Modifying The Data File

    Electronic Auditron Administration Report Software Tips for modifying the data file • After you import it into your application, you will probably need to adjust row and column widths in order to see all the data. • To add additional accounts, copy a row with the type of account you desire and paste it in the new location.
  • Page 16: Writing Information To The Copycentre / Workcentre Pro

    Electronic Auditron Administration Report Software Writing Information to the CopyCentre / WorkCentre Pro To write data to the machine, you will need a User Number for an account that has Electronic Auditron Administrator rights, and an Auditron Administration report file in csv format.
  • Page 17: Troubleshooting For Writing A File To The Machine

    Auditron system. For information on initializing the Auditron to create potential user and general Accounts, refer to the Training and Information CD that was delivered with your Xerox machine.. 6. Only a csv file created from an Auditron Administration Report can be written to the machine.
  • Page 18: Clear All Counts

    Electronic Auditron Administration Report Software Clear All Counts If you click on the Clear All Counts button and then confirm your selection, all current counts will be set to zero. Use of this button requires an account with Electronic Auditron Administrator rights. Page 18 of 19...
  • Page 19: Known Problems With The Auditron Report Software

    3. During installation, Windows XP users may be warned that the application is not certified by Microsoft. This warning can be safely ignored. In Case of Difficulty In the USA, please call: In Canada, please call: All other locations: 1-800-821-2797 1-800-939-3769 contact your local Xerox representative Page 19 of 19...