Oki ES4140dn User Manual
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Oki ES4140dn User Manual

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Summary of Contents for Oki ES4140dn

  • Page 1 ES4140dn User’s Guide...

  • Page 2: Preface

    The most up-to-date drivers are available from: http://www.okiexecutiveseries.com Copyright © 2008 Oki Europe Ltd. All rights reserved. Oki, Oki Printing Solutions and Microline are registered trademarks of Oki Electric Industry Company, Ltd. Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company.

  • Page 3: Emergency First Aid

    ANUFACTURER Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan MPORTER TO THE AUTHORISED REPRESENTATIVE Oki Europe Limited (trading as OKI Printing Solutions) Blays House Wick Road Egham Surrey TW20 0HJ United Kingdom For all sales, support and general enquiries contact your local distributor.

  • Page 4: Table Of Contents

    ONTENTS Preface ...........2 Emergency First Aid .
  • Page 5 Printing with PostScript overlays .......44 Creating PCL Overlays ........45 Creating the overlay image.

  • Page 6: Notes, Cautions And Warnings > 6

    OTES AUTIONS AND ARNINGS NOTE A note provides additional information to supplement the main text. CAUTION! A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning provides additional information which, if ignored, may result in a risk of personal injury.

  • Page 7: Introduction

    NTRODUCTION Congratulations on purchasing this monochrome page printer. Your new printer is designed with a range of advanced features to give you crisp black and white pages at high speed on a wide range of print media. For your information, a summary of the main features of your printer is given below. RINTER FEATURES >...

  • Page 8: About This Manual

    BOUT THIS MANUAL This manual is the user’s guide for your printer and forms part of the overall user support listed below: > Quick Set-up Guide: to describe how to unpack, connect and power up your printer. > This User’s Guide: to help you to operate your printer and make the best use of its many features.

  • Page 9: Abbreviations Used

    BBREVIATIONS USED The following abbreviations are used in this manual: ABBREVIATION MEANING Ctrl Control dots per inch DIMM Dual In-line Memory Module duplex network card installed Light Emitting Diode Network Interface Card Printer Control Language PostScript (emulation) PostScript Emulation Random Access Memory About this manual >...

  • Page 10: Printer Components

    RINTER COMPONENTS The important components are identified in the representations below. Operator panel Output Stacker (150 sheets, face down) Output Stacker extension Top cover release button Multi Purpose Tray (50 sheets)(shown in open position) Multi Purpose Tray extension Paper Tray (530 sheets) Paper Tray level indicator ON/OFF switch Rear Output cover...
  • Page 11 Power cable connection Duplex unit Parallel interface connection USB interface connection LAN interface connection Test button Memory panel (to upgrade your printer’s memory RAM DIMM) Cooling fan Printer components > 11...

  • Page 12: Operator Panel

    PERATOR PANEL This chapter describes the function of the operator panel on your printer. The operator panel consists of a menu driven control panel, an LCD display and two LED indicators. ANEL ELEMENTS Liquid crystal display. (LCD) panel. Two rows of up to 16 alphanumeric digits displaying print status, menu items in menu mode and error messages.

  • Page 13: Changing Language

    The meaning of the indicator LEDs when they flash (x) is summarised as follows: FLASH TYPE READY LED (1) ATTENTION LED (2) MEANING Flash The printer is receiving and processing data during printing or the printer is resetting. There is a printing error, for example, a problem with paper, the cover is open or the paper tray is...

  • Page 14: Menu Functions

    ENU FUNCTIONS The Printer Menu allows you to view and change the printer’s internal settings. The settings are grouped into categories or “menus” such as Information Menu or Print Menu. Some of these settings are similar to those found in your printer driver or application software.
  • Page 15 ITEM DEFAULT REMARKS MP TRAY USAGE DO NOT USE MEDIA CHECK ENABLE RESOLUTION 1200DPI TONER SAVE MODE DISABLE ORIENTATION PORTRAIT LINES PER PAGE 64 LINES EDIT SIZE CASSETTE SIZE Media Menu This menu provides adjustment to suit a wide range of print media. ITEM DEFAULT REMARKS...
  • Page 16 ITEM DEFAULT REMARKS TIMEOUT NET 90 SEC LOW TONER CONTINUE JAM RECOVERY ERROR REPORT START UP PCL emulation This menu controls the printer’s PCL emulation. ITEM DEFAULT REMARKS FONT SOURCE RESIDENT FONT NO. FONT PITCH 10.00 CPI SYMBOL SET PC-8 A4 PRINT WIDTH 78 COLUMN WHITE PAGE SKIP...
  • Page 17 ITEM DEFAULT REMARKS LINE LENGTH 80 COLUMN FORM LENGTH 11.7 INCH TOF POSITION 0.0 INCH LEFT MARGIN 0.0 INCH FIT TO LETTER DISABLE TEXT HEIGHT SAME FX Emulation This menu controls the printer’s FX emulation. ITEM DEFAULT REMARKS CHARACTER PITCH 10 CPI CHARACTER SET SET-2...
  • Page 18 USB menu This menu controls the operation of the printer’s USB data interface. ITEM DEFAULT REMARKS ENABLE SOFT RESET DISABLE SPEED 480Mbps OFFLINE RECEIVE DISABLE SERIAL NUMBER ENABLE Network menu This menu controls the operation of the printer’s 10Base-T/100Base-TX network interface. ITEM DEFAULT REMARKS...
  • Page 19 Print Statistics menu This menu provides information on the number of A4/Letter pages printed and allows you to reset the counter. ITEM DEFAULT REMARKS USAGE REPORT ENABLE RESET COUNTER EXECUTE GROUP COUNTER DISABLE CHANGE PASSWORD Enter the new password. Maintenance menu This menu provides access to various printer maintenance functions.

  • Page 20: Printing Menu Settings

    RINTING MENU SETTINGS Current menu settings can be confirmed by printing a Menu Map, using the control panel. Press the Menu button until the INFORMATION MENU is available, then press button. Press the button until the display prompts you to print the menu map. Press the button to print the menu map.

  • Page 21: Paper Recommendations

    APER RECOMMENDATIONS For guidance on the media you can use with your printer, which input tray and which ejection method to use, see the section entitled “Paper and tray information” in the “Specifications” chapter. APER AND ENVELOPE TYPES The manufacturer of this printer recommends the following guidelines when selecting paper and envelopes for use in your printer: >...

  • Page 22: Postcards

    OSTCARDS The manufacturer of this printer recommends the following guidelines when selecting postcards for use in your printer: > Always manually feed single postcards using the Multi Purpose Tray. > Use unfolded double postcards. > Use postcards designed for use in laser type printers >...
  • Page 23 Adjust the rear paper support (5) to the size of paper you are using by gripping the lugs, tilting and sliding the support forwards or backwards as necessary. Adjust the paper guides (5). It is important to adjust the paper guides correctly to ensure that the paper is not skewed in the print process.

  • Page 24: Multi Purpose Tray

    ULTI PURPOSE TRAY Pull down the Multi Purpose Tray (1), fold out the paper supports (2), and adjust the paper guides to the width of the paper (4). Load the paper into the Multi Purpose Tray and push the set button (3). Ensure that the paper is loaded below the arrow level (5) to avoid paper jam.

  • Page 25: Paper Feed, Size And Media Setting

    > For heavyweight paper or cardstock open the rear output cover to collect the printed output. This will give the paper a nearly straight path through the machine, avoiding paper jams and damage to the paper. If required, set the media size and orientation in the media menu using the control panel, then issue the print command.
  • Page 26 Press the button. An asterisk (*) appears next to the selected paper feed. Press the Cancel or Online or the button repeatedly to exit the MENU mode. NOTE When the is set to and more than one paper tray is AUTO TRAY SWITCH fitted, paper feed automatically switches to the next available paper tray, providing non-stop printing.

  • Page 27: Interfaces

    NTERFACES Your printer is equipped with a selection of data interfaces: Parallel – For direct connection to a PC. This port requires a bi-directional (IEEE 1284 compliant) parallel cable. USB – For connection to a PC running Windows 2000 or later or Mac OS X or later. This port requires a cable conforming to USB version 2.0 or above.

  • Page 28: Printer Drivers

    RINTER DRIVERS This chapter describes how to install a printer driver on two types of operating system – Windows and Macintosh. The printer drivers are all contained on the printer driver CD-ROM. Please refer to the readme file on this CD for the latest information on printer driver installation. INDOWS OPERATING SYSTEMS With Windows running, insert the printer driver CD-ROM into your CD-ROM drive.

  • Page 29: Operation

    PERATION This chapter provides a broad outline of how to operate your printer from either a Windows or a Macintosh environment. In the former, while PCL emulation is available, PS emulation is optional. RINTER SETTINGS IN INDOWS NOTE The illustrations in this guide relate to Windows XP PCL and PS emulations – other operating system windows may appear slightly different but the principles are the same.
  • Page 30 Setup tab Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size of paper you will feed into the printer. You can choose the source of the paper to feed, which may be Tray 1 (the standard paper tray), Tray 2 (if you have the optional second paper tray installed) or the Multi Purpose Tray.
  • Page 31 Job options tab My Printer Printing Preferences The output resolution of the printed page can be set as follows. > The High Quality setting prints at 1200 x 1200dpi and is the best option for printing vector objects such as graphics and text. >...
  • Page 32 Image tab Dithering produces an intermediate greyscale by adjusting the combination of dots used in printing. Selecting a setting determines the degree of detail with which a graphics image will be printed. Mesh determines that a screen of dots is used for dithering while Line Art determines that an array of lines is used for dithering.

  • Page 33: Ps Emulation

    EMULATION The tabs available are the Layout Tab, the Paper/Quality Tab and the Job Options Tab. Layout tab My Printer Printing Preferences Page orientation can be set to portrait (tall), landscape (wide) or landscape rotated by 180 degrees. Print on both sides (duplex printing) can be set to long edge or short edge of the document.
  • Page 34 Paper/Quality tab You can set the paper source or leave it as automatic selection and by using the Advanced button you have access to the same set of options as described above for the Layout Tab. Job options tab The output resolution of the printed page can be set as follows. >...

  • Page 35: Setting From Windows Control Panel

    You can print watermark text behind the main page image. This is useful for marking documents as draft, confidential, etc. If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using Overlays. For more information on Overlays and Macros, refer to “Overlays and Macros (Windows only)”...
  • Page 36 Advanced tab My Printer Properties You can specify which times of day your printer will be available. Indicates current priority, from 1 (lowest) to 99 (highest). Highest priority documents will print first. Specifies that documents should be spooled (stored in a special print file) before being printed.
  • Page 37 Specifies whether advanced features, such as pages per sheet, are available, depending on your printer. For normal printing keep this option enabled. If compatibility problems occur you can disable the feature. However, these advanced options may then not be available, even though the hardware might support them. This button provides access to the same setup windows as when printing from applications.

  • Page 38: Printer Settings In Macintosh

    Device settings tab You can set the desired paper sizes in each of the available paper feed trays. You can make a variety of font settings depending on your application. You can set which optional upgrades are installed on your printer. See the chapter entitled “Installing options”.

  • Page 39: 2-Sided Printing

    SIDED PRINTING The duplex unit adds the function of two-sided printing, using less paper and making large documents easier to handle. It also enables booklet printing, which uses even less paper. The duplex unit slides straight into the rear of the printer and requires no tools to install. This printer has the option of Auto Duplex and Manual Duplex printing.

  • Page 40: Manual Duplex Printing Using The Paper Tray (Windows Only)

    ANUAL DUPLEX PRINTING USING THE PAPER TRAY INDOWS ONLY NOTE Manual Duplex printing is available only for Windows PCL Driver. To carry out 2-sided, or Manual Duplex Printing you must pass paper through the printer twice. You can carry out 2-sided printing using the Paper Tray, Tray 2 (option) or the Multi Purpose Tray.
  • Page 41 Every second page (1) of your document is printed first. When this is complete, a message appears on screen prompting you to take the paper, flip it and replace it in the Paper Tray. Open the Paper Tray (2). Take the printed paper from the Output Stacker (3) and place it in the Paper Tray, ensuring that the printed side is facing up and the bottom of the page facing into the printer (4).

  • Page 42: Overlays And Macros (Windows Only)

    VERLAYS AND ACROS INDOWS ONLY HAT ARE OVERLAYS AND MACROS If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using these advanced features.

  • Page 43: Create And Download The Project

    REATE AND DOWNLOAD THE PROJECT From the Windows Start menu, start Storage Device Manager (SDM) and allow SDM to discover the printer. Choose Projects→New Project. Choose Projects→Add File to Project. Set the Files of Type drop-down list to PRN Files(*.prn). Navigate to the folder where the.PRN files are stored and select one or more of these to include in your overlay set.

  • Page 44: Printing With Postscript Overlays

    In the Define Overlays window, enter a suitable name (2) for this overlay and choose which page(s) (3) of your documents will use this overlay. Enter the name of the overlay file (4) exactly as it appeared in the Storage Device Manager project window. Remember that this name is case sensitive.

  • Page 45: Creating Pcl Overlays

    PCL O REATING VERLAYS Three steps are required to create an overlay: Create the form data using your own application software and print it to a printer (.PRN) file. Use the Storage Device Manager utility software supplied on CD with your printer to create a “project file,”...

  • Page 46: Test Printing The Macro

    If you wish to edit the names or ID numbers, double-click the file entry and edit the details. Note that the names are case sensitive. Choose Projects→Save Project and enter a meaningful name (e.g. “Letter Stationery”) so that you can recognise it. Choose Projects→Send Project Files to Printer to download the project to the printer.

  • Page 47: Printing With Pcl Overlays

    The new overlays will now appear in the Defined Overlays list in the printer properties window. When done, click OK to close the printing preferences window. Your new overlays are now ready and available to be used for any future documents you wish.

  • Page 48: Consumables And Maintenance

    ONSUMABLES AND MAINTENANCE This section deals with the replacement of the toner cartridge and image drum and general maintenance. ONSUMABLE ORDER DETAILS ITEM LIFE ORDER NO. Toner, high capacity 10,000 A4 43979213 ISO/IEC19752 Image drum 25,000 A4 pages 01249001 Please always use genuine consumables. ONER CARTRIDGE LIFE How long your toner cartridge lasts depends on the print density;...
  • Page 49 If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp cloth to remove any residue. Do not use hot water, and never use solvents of any kind. They will make stains permanent. WARNING! If you inhale any toner or get it in your eyes, drink a little water or bathe your eyes liberally in cold water.
  • Page 50 Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge (4). Holding the cartridge by its top centre with the coloured lever to the right (5), lower it into the printer over the image drum unit from which the old cartridge was removed.

  • Page 51: Image Drum Life

    Gently wipe the LED array surface (9) with a soft tissue. Close the top cover and press it down to latch it closed. MAGE DRUM LIFE The life of an image drum depends on a number of factors, including temperature and humidity, the type of paper used, and the number of pages per job.
  • Page 52 Holding it by its top centre, remove the used image drum and toner cartridge, out of the printer. Put the assembly down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. CAUTION! The green image drum surface at the base of the ID unit is very delicate and light sensitive.

  • Page 53: Generating A Cleaning Page

    Holding the complete assembly by its top centre, lower it into place in the printer locating the pegs (1 & 2) at each end into their slots in the sides of the printer cavity (3). Gently wipe the LED array surface with a soft tissue. Close the top cover and press it down to latch it closed.

  • Page 54: Troubleshooting

    ROUBLESHOOTING TATUS AND ERROR MESSAGES Your printer has been designed to give you helpful status feedback not only during normal operation but also if a printing problem occurs so that you can take appropriate corrective action. The LCD on the printer operator panel provides the self-explanatory status and error messages in your chosen language.

  • Page 55: Input Jam

    NPUT JAM Remove the paper tray from the printer (1). Remove any crumpled or folded paper. Remove any paper from the underside of the printer (2). Replace the paper tray. After successful removal of any damaged or misfed paper, the printer should continue printing.
  • Page 56 Carefully lift out the image drum, complete with the toner cartridge. Be careful not to touch or scratch the green drum surface. Remove any jammed sheets from the paper path. Re-install the image drum complete with toner cartridge, ensuring that the pegs (1 & 2) correctly locate into the slots on each side of the printer (3).
  • Page 57 Open the rear cover and check for paper in the rear path. > Pull out any paper found in this area. > If the paper is low down in this area and difficult to remove, it is probably still gripped by the fuser. In this case, raise the top cover, reach around and press down on the fuser pressure release lever.

  • Page 58: Print Quality Problems

    Open the Multi Purpose Tray (1). > Remove any paper that you find (2), and then close the tray. Close the top cover and press down to latch it closed. The printer will warm up and commence printing when ready. The page lost through the jam will normally be reprinted.
  • Page 59 SYMPTOM PROBLEM SOLUTION Oblong area of faint Drop out caused by Change paper stocks, check paper storage print appears on using paper exposed to environment or use a dehumidifier; check each page. high humidity. toner level. Vertical white Toner is low and does Replace toner cartridge.

  • Page 60: Paper Feed Problems

    APER FEED PROBLEMS SYMPTOM PROBLEM SOLUTION Paper Jams occur frequently. The printer is tilted. Place the paper on a stable Multiple sheets of paper are and flat surface. fed at the same time. Paper is too thick or too thin. Use paper suitable for the Paper is moist, folded, printer.

  • Page 61: Software Problems

    OFTWARE PROBLEMS Your software (operating environment, applications and printer drivers) controls the printing process. Make sure you have selected the right driver for use with your printer. See your software documentation for more information. SYMPTOM PROBLEM SOLUTION Printing is garbled. Incorrect driver is Install an appropriate driver.

  • Page 62: Installing Options

    NSTALLING OPTIONS The following options are available to extend the performance of your printer: > 32, 64, 128, 256MB RAM DIMM: to extend the main memory of your printer and speed up the processing of large files > Second paper tray: to increase your printer’s paper handling capacity by 530 sheets (75g/m²) NSTALLING OPTIONS ORDER NUMBERS 32MB RAM DIMM...

  • Page 63: Specifications

    PECIFICATIONS ES4140dn - N22116B A summary of the basic characteristics of your printer appears in the table below: ITEM SPECIFICATION Dimensions 369mm x 395mm x 297mm (W x D x H) Weight 10.9 kg approximately (without second tray) Printing method...
  • Page 64 ITEM SPECIFICATION Power consumption At 22°C Typical: 450W Idle: 70W Power save mode: 7W Paper output Face down: 150 sheets capacity at 75g/m² Monthly duty cycle 70,000 pages Consumables Toner cartridge, Image drum Power cable Approximately 1.8 m max. length (not provided) Noise level Operation: 53 dB(A) Standby mode: 30dB(A)

  • Page 65: Paper And Tray Information

    APER AND TRAY INFORMATION Feed and ejection methods vary depending on the type, size and thickness of medium used. Use the chart below and the notes/symbols/terms on the following page for initial guidance. (Minor variations to settings may be necessary depending on user setup and environmental conditions).
  • Page 66 Duplex Printing Auto Manual Paper Size Wei- type Plain L, ML, paper M, MH Letter Legal (13) Legal (14) L, ML, MH, H Executive Statement L, ML, MH, H L, ML, MH, H Custom L, ML, M, MH W: 90 - 216 L: 148 - 356 Postcards Enve-...

  • Page 67: Notes/Symbols/Terms

    OTES SYMBOLS TERMS Notes: When an optional second paper tray is used, the original tray is referred to as Tray 1 and the optional tray as Tray 2. It is possible to use custom paper sizes with the PS emulation driver. Tray 1 and 2 can accommodate paper with width of 148 to 216mm and length of 210 to 316mm.

  • Page 68: Index

    NDEX Numerics System configuration menu ......15 2-sided printing Separator page ..... 39 Usage menu ..... 19 separating print jobs on a USB menu ......18 shared printer ....37 Multi purpose tray ....24 Adhesive labels Software problems ..... 21 ....
  • Page 69 Oki Europe Limited Blays House Wick Road Egham Surrey TW20 0HJ United Kingdom Tel: +44 (0) 208 219 2190 Fax: +44 (0) 208 219 2199 www.okiexecutiveseries.com 07098401 iss.1...

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