HP Pro 3130 MT User Manual

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HP ProtectTools for Small Business
Security Software, Version 5.10
User Guide

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  Summary of Contents for HP Pro 3130 MT

  • Page 1 HP ProtectTools for Small Business Security Software, Version 5.10 User Guide...
  • Page 2 Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. This document contains proprietary information that is protected by copyright.
  • Page 3: About This Book

    About This Book This guide provides information on HP ProtectTools for Small Business Security Software. WARNING! Text set off in this manner indicates that failure to follow directions could result in bodily harm or loss of life. CAUTION: Text set off in this manner indicates that failure to follow directions could result in damage to equipment or loss of information.
  • Page 4 About This Book ENWW...
  • Page 5: Table Of Contents

    Device Access Manager for HP ProtectTools ... 13 Drive Encryption for HP ProtectTools ... 15 3 Benefits of HP ProtectTools for Small Business ... 17 Accessing HP ProtectTools for Small Business Security Software ... 17 Achieving key security objectives ... 17 Restricting access to sensitive data ...
  • Page 6 Advanced tasks ... 32 Managing Drive Encryption (administrator task) ... 32 Backup and recovery (administrator task) ... 33 7 Credential Manager for HP ProtectTools (Password Manager) ... 34 Adding logons ... 35 Editing logons ... 35 Using the Logons menu ... 36 Organizing logons into categories ...
  • Page 7 Manually activating free space bleaching ... 43 Aborting a shred or free space bleaching operation ... 43 Viewing the log files ... 43 9 Device Access Manager for HP ProtectTools ... 44 Starting background service ... 44 Simple configuration ... 44 Device class configuration (advanced) ...
  • Page 8 viii ENWW...
  • Page 9: Introduction To Security

    Introduction to security HP understands that your time is extremely valuable, and you need to concentrate on running and growing your business – not on worrying about the appropriate security software to protect your PC, your data, and your business.
  • Page 10: Hp Protecttools Features

    HP ProtectTools features The following table details the key features of HP ProtectTools for Small Business modules: Module HP ProtectTools Security Manager Administrative Console HP ProtectTools Security Manager (for general users) Credential Manager for HP ProtectTools (Password Manager) Drive Encryption for HP ProtectTools...
  • Page 11 Module File Sanitizer for HP ProtectTools Device Access Manager for HP ProtectTools ENWW Key features ● Deleting data in Windows does not completely remove the contents from your hard drive. Windows only deletes the reference to the data. The data still remains on the hard drive until another file overwrites that same area on the hard drive with new information.
  • Page 12: Easy Setup Guide For The Most Useful Options

    This button will automatically provide information to help you with the currently displayed window. Getting started Open HP ProtectTools Security Manager from the Gadget icon, task bar icon (gold shield), or click Start > All Programs > HP. Chapter 2 Easy Setup Guide for the most useful options...
  • Page 13 If you would like to change this setting, click on the Session Policy tab, and make your selections. To configure HP ProtectTools Security Manager to only use the initial Windows login for the entire session, change the following configuration.
  • Page 14: Credential Manager For Hp Protecttools (Password Manager)

    Credential Manager for HP ProtectTools is the answer. Credential Manager is the password manager that provides you with that capability. Once you sign on to the PC, Credential Manager will provide your passwords or credentials as needed.
  • Page 15: Viewing And Managing The Saved Authentications In Credential Manager

    The advantages of Credential Manager are you can view, manage, back up, and launch your authentications from a central location. Credential Manager will also support the launching of saved sites from Windows. ENWW Credential Manager for HP ProtectTools (Password Manager)
  • Page 16 Use the keyboard combination of Open will quick launch and authenticate the saved shortcut. ● Select the Manage tab in Password Manager to open HP ProtectTools Security Manager where the credentials can be edited. Chapter 2 Easy Setup Guide for the most useful options...
  • Page 17 Credential Manager’s Edit option will allow you to view and modify the name, login name, and even reveal the passwords. HP ProtectTools for Small Business will allow all credentials and settings to be backed up and/or copied to another PC.
  • Page 18: File Sanitizer For Hp Protecttools

    File Sanitizer for HP ProtectTools File Sanitizer is designed to make it very difficult for an unauthorized person to recover data you have deleted. There are multiple options available to you to manually erase or to establish a regular schedule to erase selected files and folders including browser history.
  • Page 19 <-Add button to move the selected items to the Delete side. Start with Recycle Bin and add other items you may want to erase by Shredding. Click the Apply button when you have selected everything you want permanently erased ENWW File Sanitizer for HP ProtectTools...
  • Page 20 Navigate to the Shred option and configure when you want the action to take place. The Shred Now button will immediately erase the items selected in the Simple Delete Settings window you just configured. A small popup bubble will appear in the task bar each time the Shred is started and complete. Chapter 2 Easy Setup Guide for the most useful options ENWW...
  • Page 21: Device Access Manager For Hp Protecttools

    CD, personal music player, or USB memory device. Below is an easy way to set this up. Click Start > All Programs > HP > Administrative Console > Device Access Manager > Simple Configuration.
  • Page 22 Under the Member Of tab, click the Add button. In the Select Groups window you can either use the Advanced option or just type in “Device Administrators” group. Click the OK button and finish closing the windows by clicking the OK buttons.
  • Page 23: Drive Encryption For Hp Protecttools

    Drive Encryption for HP ProtectTools Drive Encryption for HP ProtectTools is software that is used to protect your data by encrypting the entire hard drive. The data on your hard drive will stay protected if your PC is ever stolen and/or if the hard drive is removed from the original system and placed in a different system.
  • Page 24 As data on the drive is accessed, it will be encrypted or decrypted as needed. Also note that Drive Encryption authentication will “chain” through Credential Manager Windows login directly to the desktop without having to enter your password twice. Chapter 2 Easy Setup Guide for the most useful options ENWW...
  • Page 25: Benefits Of Hp Protecttools For Small Business

    In Windows, click Start, click All Programs, and then click HP ProtectTools Administrative ▲ Console. Achieving key security objectives The HP ProtectTools modules can work together to provide solutions for a variety of security issues, including the following key security objectives: ● Restricting access to sensitive data ●...
  • Page 26: Preventing Unauthorized Access From Internal Or External Locations

    NOTE: In a small organization or for individual use, these roles may all be held by the same person. For HP ProtectTools for Small Business, the security duties and privileges can be divided into the following roles: ●...
  • Page 27: Managing Hp Protecttools Passwords

    Managing HP ProtectTools passwords Most of the HP ProtectTools Security Manager features are secured by passwords. The following table lists the commonly used passwords, the software module where the password is set, and the password function. The passwords that are set and used by administrators only are indicated in this table as well. All other passwords may be set by regular users.
  • Page 28: Backing Up Credentials And Settings

    Do not share accounts or tell anyone your password. Backing up credentials and settings Use the Backup and Recovery tool in HP ProtectTools Security Manager as a central location from which you can back up and restore security credentials from installed HP ProtectTools modules.
  • Page 29: Hp Protecttools Security Manager Administrative Console

    Configure Security Manager applications ● Add additional Security Manager applications Using the Administrative Console The Security Manager Administrative Console is the central location for administering HP ProtectTools Security Manager. To open the console: ● Select Start > All Programs > HP ProtectTools Administrative Console, or ●...
  • Page 30: Getting Started With The Setup Wizard

    Administrative console. These settings apply to the computer and all users who share the computer. The first time that you log on to Windows, you will be prompted to set up HP ProtectTools Security Manager. Click OK to launch the Security Manager Setup wizard, which will guide you through the basic steps in configuring the program.
  • Page 31: Enabling Security Features

    The following applications are included in the System group. ● Security - Manage security features, authentication policies and other settings that govern how users authenticate when logging on to the computer or HP ProtectTools applications. ● Users - Set up, manage and enroll users of this computer.
  • Page 32: Defining Settings

    To access the Users application in the Administrative Console, click on Users. The HP ProtectTools users are listed and verified against the authentication policies set through Security Manager and against the credentials required to meet those policies.
  • Page 33: Removing A User

    Enabling or disabling an application may not take effect until the computer is restarted. Encrypting Drives Drive Encryption for HP ProtectTools allows you to encrypt computer hard drives, making the hard drive unreadable and inaccessible to any unauthorized person who might try to access it even if the drive has been removed from the computer or sent to a data recovery service.
  • Page 34: Managing Device Access

    Managing Device Access Device Access Manager for HP ProtectTools provides advanced security options to selectively disallow various types of devices that can compromise the security of your PC. For more information on using Device Access Manager for HP ProtectTools, refer to...
  • Page 35: Hp Protecttools Security Manager

    HP ProtectTools Security Manager HP ProtectTools Security Manager allows you to significantly increase the security of your computer. Through the use of Security Manager applications, you can: ● Manage your logon and passwords ● Easily change your Windows password ●...
  • Page 36: Shredding Or Bleaching Files

    Click Change. Shredding or bleaching files File Sanitizer for HP ProtectTools deletes files by overwriting them with meaningless data. This process, referred to as “shredding,” greatly enhances information security by making the deleted files very difficult to recover. File Sanitizer further enhances information security by overwriting previously used space on the hard drive using a process referred to as “bleaching.”...
  • Page 37: Adding Applications

    Remember though, that only the data is backed up by this feature. If you restore the backup file to another computer, or to the same computer after reinstalling the operating system, the system must have HP ProtectTools Security Manager already installed before restoring the data from the backup file.
  • Page 38: Restoring Your Data

    You restore your data from a password-protected, encrypted file that was previously created through Security Manager's Backup and Restore feature. To restore your data: Click Start, click All Programs, and then click HP ProtectTools Security Manager. In the Security Manager left pane, click Advanced, and then click Backup and Restore. Click Restore data.
  • Page 39: Drive Encryption For Hp Protecttools

    Be sure to password protect your windows session when away from your computer. NOTE: Drive Encryption for HP ProtectTools can be enabled through the Setup Wizard in the HP ProtectTools Administrative Console only. NOTE: Drive Encryption is not supported on 64 bit operating systems when configured with RAID on systems that use an AMD processor.
  • Page 40: Setup Procedures

    Reinstalling the Drive Encryption module will not enable you to access the encrypted drives. Setup procedures Opening Drive Encryption Click Start, click All Programs, and then click HP ProtectTools Administrative Console. Click Drive Encryption. General tasks Activating Drive Encryption Use the HP ProtectTools Administrative Console Setup Wizard to activate Drive Encryption.
  • Page 41: Backup And Recovery (Administrator Task)

    The encryption key is saved on the storage device you selected. Click OK when the confirmation dialog box opens. NOTE: Refer to the Drive Encryption for HP ProtectTools Help file for information on managing and performing a recovery. ENWW Advanced tasks...
  • Page 42: Credential Manager For Hp Protecttools (Password Manager)

    Manager will launch the website or program, navigate to the logon screen and log you in automatically. To verify your identity you will use your HP ProtectTools for Small Business credentials, such as your Windows password. This means that you will use the same credentials to log on to all logon screens you have set up.
  • Page 43: Adding Logons

    The following options are shown on the context menu. ● Fill in logon data - places your logon data in the logon fields and then submits the page (if submission was specified when the logon was created or last edited). ●...
  • Page 44: Using The Logons Menu

    Your logons are not moved to the category, but only copied to the selected category. That means that you can add the same logon to more than one category. And, you can always see all of your logon by clicking All. Chapter 7 Credential Manager for HP ProtectTools (Password Manager) ENWW...
  • Page 45: Managing Your Logons

    Managing your logons Password Manager makes managing your logon information - user names, passwords and multiple logon accounts - painless and intuitive, from one central location. Your logons are listed on the Manage tab. Whenever multiple logons have been created for the same website, each logon is then listed under the website name and indented in the logon list.
  • Page 46: File Sanitizer For Hp Protecttools

    You can set an automatic free space bleaching schedule or you can manually activate free space bleaching using the HP ProtectTools icon in the notification area, at the far right of the taskbar. Chapter 8 File Sanitizer for HP ProtectTools...
  • Page 47: Setup Procedures

    Double-click the File Sanitizer icon. – or – ● Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar, highlight File Sanitizer, and then click Open File Sanitizer. Setting a free space bleaching schedule To set a free space bleaching schedule: In the Security Manager left pane, expand File Sanitizer and click Bleaching.
  • Page 48: Selecting Or Creating A Shred Profile

    Under Shred the following, select the check box next to each file that you want to confirm before shredding. Chapter 8 File Sanitizer for HP ProtectTools To delete a file from the available shred options, click the file, and then click...
  • Page 49: Customizing A Simple Delete Profile

    NOTE: To remove a file from the shred list, click the file, and then click Remove. Under Do not shred the following, click Add to select the specific files that you want to exclude from shredding. When you finish configuring the shred profile, click Apply. Customizing a simple delete profile The simple delete profile performs a standard file delete without shredding.
  • Page 50: Using The File Sanitizer Icon

    Shredded files cannot be recovered. Carefully consider which items you select for manual shredding. Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar, highlight File Sanitizer, and then click Shred One. When the Browse dialog box opens, navigate to the file you want to shred, and then click Open.
  • Page 51: Manually Activating Free Space Bleaching

    When the confirmation dialog box opens, click Yes. Manually activating free space bleaching Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar, highlight File Sanitizer, and then click Bleach Now. A notification bubble will appear verifying that a bleach operation has begun.
  • Page 52: Device Access Manager For Hp Protecttools

    Device Access Manager for HP ProtectTools This security tool is available to administrators only. Device Access Manager for HP ProtectTools has the following security features that protect against unauthorized access to devices attached to your computer system: ● Device profiles that are created for each user to define device access ●...
  • Page 53: Device Class Configuration (Advanced)

    To deny access to a class of device for all non-Device Administrators: Click Start, click All Programs, and then click HP ProtectTools Administrative Console. In the left pane, click Device Access Manager, and then click Simple Configuration. In the right pane, select the check box of a device to deny access.
  • Page 54: User Access Settings (Advanced)

    Simple Configuration and Device Class Configuration view. Adding a user or group Click Start, click All Programs, and then click HP ProtectTools Administrative Console. In the left pane, expand Device Access Manager, and then click User Access Settings.
  • Page 55: Glossary

    Process of verifying whether a user is authorized to perform a task such as accessing a computer, modifying settings for a particular program, or viewing secured data. automatic shredding. Scheduled shredding that the user sets in File Sanitizer for HP ProtectTools. Automatic Technology Manager (ATM). Allows network administrators to manage systems remotely at the BIOS level.
  • Page 56 security logon method. The method used to log in to the computer. shred cycle. The number of times the shred algorithm is executed on each asset. The higher the number of shred cycles you select, the more secure the computer is. shred profile.
  • Page 57: Index

    Easy Setup Guide 4 encrypting a drive 31 F10 Setup password 19 features, HP ProtectTools 2 File Sanitizer 41 File Sanitizer for HP ProtectTools aborting a shred or free space bleaching operation 43 bleaching 38 easy setup 10 features 3...
  • Page 58 27 shredding or bleaching files 28 HP ProtectTools Security Manager Administrative Console configuring application settings 25 configuring your system 22 disallowing device access 26 drive encryption 25 features 2 managing users 24 overview 1 HP ProtectTools Security, accessing 17...

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