Page 1 FAX Operation Guide...
Page 2: Table Of Contents
Contents Contents ............................i Preface .............................v About the FAX Operation Guide (this Guide) ................v Structure of the guide .....................v Conventions Used in This Guide ................... vi Legal and Safety Information ..........1-1 Notice ........................... 1-2 Safety Conventions in This Guide ................1-2 About this Operation Guide ..................
Page 3 Density ..........................3-17 Original Image ........................3-18 Continuous Scan ........................ 3-18 File Name Entry ........................3-18 Long Original ........................3-18 Job Finish Notice ........................ 3-19 FAX Delayed Transmission ....................3-19 Cancelling Delayed Transmissions (Queued) ............3-20 Immediate transmission ................... 3-20 FAX Direct Transmission ....................
Page 4 Deleting Originals from a Sub Address Box ............. 5-13 Printing a Sub Address Box List ................5-13 Sub Address Transmission ..................5-14 Polling Communication ....................... 5-15 Polling Transmission ....................5-15 Polling Reception ..................... 5-17 Printing from a Polling Box ..................5-19 Checking Details ......................
Page 5 Fax Settings ................. 8-1 Default fax settings ....................... 8-2 Operation method ...................... 8-2 System Menu Settings ....................8-3 Report ........................8-4 Cassette/MP Tray Settings ..................8-5 Common Settings ....................... 8-5 Document Box ......................8-7 FAX ..........................8-7 Transmission Restriction ....................8-11 Registering Permit FAX No.
Page 6: Contents
Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters.
Page 7: Conventions Used In This Guide
Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page. displayed page.
Page 8 Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Select the [System Menu/Counter] key [System Menu/Counter] key > [Common Settings] > [Sound] ...
Page 9: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 About this Operation Guide ........................1-3 Legal Notice ............................. 1-3 IMPORTANT SAFETY INSTRUCTIONS ....................
Page 10: Notice
Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.
Page 11: About This Operation Guide
Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...
Page 12: Technical Regulations For Terminal Equipment
Legal and Safety Information > Notice 3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite. 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser.
Page 13: Trademark Information
Legal and Safety Information > Notice Trademark Information • Microsoft, Windows, Windows Vista, Windows Server and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries. • Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated. •...
Page 14: Before Using The Fax Machine
Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ..........................2-2 Machine ..............................2-2 Operation Panel ............................2-4 Touch Panel ............................. 2-5 Using the [Enter] key ..........................2-6 Using the [Quick No. Search] key ......................2-6 Quick Setup Wizard (Fax Setup) ........................
Page 15: Part Names And Functions
Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the following: Machine’s Operation Guide Operation panel Perform the fax operation with this panel.
Page 16 Before Using the Fax Machine > Part Names and Functions Document Processor Top cover Open this cover when the original jammed in the Document Processor. Opening handle Hold this handle when opening or closing the Document Processor. Original eject table Read originals are ejected onto this table.
Page 17: Operation Panel
Before Using the Fax Machine > Part Names and Functions Operation Panel 10 11 12 1 [Home] key: Displays the Home screen. 2 [Copy] key: Displays the Copy screen. 3 [Status/Job Cancel] key: Displays the Status/Job Cancel screen. 4 [System Menu] key: Displays the System Menu screen. 5 [FAX] key: Displays the FAX screen.
Page 18: Touch Panel
Before Using the Fax Machine > Part Names and Functions Touch Panel Home Screen This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Machine’s Operation Guide * The appearance may differ from your actual screen, depending on your configuration and option settings.
Page 19: Using The [Enter] Key
Before Using the Fax Machine > Part Names and Functions Operating the touch panel 1 Displays the status of the equipment as well as necessary operation messages. Ready to send. 10:10 Dest. : 2 Enters destinations. Check On Hook Chain Direct 3 Configures function settings.
Page 20: Quick Setup Wizard (Fax Setup)
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. Fax setup items Reference Step...
Page 21: Fax Setup Procedure
Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure NOTE If the user authentication screen appears, enter your login user name and login password and select [Login]. The factory default login user name and login password are set as shown below. Login User Name: 3000 Login Password:...
Page 22: Setting Date And Time
Before Using the Fax Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax.
Page 23: Registering Destinations In The Address Book
Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Embedded Web Server RX.
Page 24 Before Using the Fax Machine > Registering Destinations in the Address Book Enter the fax number. Select [FAX]. Enter the fax number of the receiving system. NOTE Up to 32 characters can be entered. Use the numeric keys to enter a number. Character Entry Method (page 10-2) Description Pause...
Page 25 Before Using the Fax Machine > Registering Destinations in the Address Book Set a sub address. To use sub address communication, a sub address and password must be registered. Select [Sub Address]. Select [Sub Address] and [Password] and enter each item then select [OK]. For the procedure for setting a sub address, refer to the following: Sub Address Transmission (page 5-14) Register the destination.
Page 26 Before Using the Fax Machine > Registering Destinations in the Address Book Select the members (destinations). [Member] > [+] 10:10 Member Menu Select destinations (contacts) to add to the group. NOTE Select the checkbox to select the desired destination from the list. The selected destinations are indicated by a checkmark in the check box.
Page 27 Before Using the Fax Machine > Registering Destinations in the Address Book To edit the destination. Editing a Contact Change "Address Number", "Name" and destination type and address. How to change, refer to the following: Adding a contact (page 2-10) After you have completed the changes, [Save] >...
Page 28 Before Using the Fax Machine > Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. Display the screen.
Page 29: Adding A Destination On One Touch Key
Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book.
Page 30 Before Using the Fax Machine > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Display the screen. [System Menu/Counter] key > [Address Book/One Touch] > [One Touch Key] The procedure differs depending on the details to be edited.
Page 31: Sending Faxes
Sending Faxes This chapter explains the following topics: Basic transmission procedure ....... 3-2 Standby Transmission ......... 3-23 Using redial ......... 3-3 Interrupt Send ..........3-24 Checking the Send Status ....3-4 Using chain dial ........... 3-25 Priority Override Send ......3-4 Using favorites ..........
Page 32: Basic Transmission Procedure
Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Select [FAX] on the Home screen. The base screen for fax appears. Place the originals. For placing originals, refer to the following: Machine’s Operation Guide Select the transmission method.
Page 33: Using Redial
Sending Faxes > Basic transmission procedure Send Start. Press the [Start] key. When scanning finishes, transmission starts. When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.
Page 34: Checking The Send Status
Sending Faxes > Basic transmission procedure Checking the Send Status Select the [Status/Job Cancel] key. Display the send job status screen. Select [Send Job Status]. The list of accepted time, destination, and status are displayed for each job. Priority Override Send A fax job waiting to be sent can be sent by priority override.
Page 35: Cancelling Memory Transmission (While Originals Are Being Scanned)
Sending Faxes > Basic transmission procedure Cancelling Memory Transmission (while originals are being scanned) Select the [Stop] key. During memory transmission, to cancel scanning while originals are being scanned, select the [Stop] key on the operation panel, or select [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are ejected.
Page 36: Cancelling Transmission (Disconnection Of Communication)
Sending Faxes > Basic transmission procedure Cancelling Transmission (Disconnection of Communication) Follow this procedure to break the connection and stop transmission/reception. Select the [Status/Job Cancel] key. Disconnection of communication. [FAX] > [Line Off] NOTE To cancel direct transmission, delayed transmission, or polling transmission, refer to the section for that function.
Page 37: Methods For Entering The Destination
Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number. Select the destination from the Address Book or the One Touch Key.
Page 38 Sending Faxes > Methods For Entering the Destination Select transmission settings. Sub address communication, encrypted transmission, transmission start speed and ECM can be set. It is possible to change the transmission settings by selecting [On Hook], [Sub Address] or [Detail Settings]. Description On Hook Select [On Hook] to connect to the telephone line.
Page 39: Choosing From The Address Book
Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destination registered in the Address Book. NOTE For more information about how to register destinations in the Address Book, refer to the following: Registering Destinations in the Address Book (page 2-10) For details on the external address book, refer to the following: Embedded Web Server RX User Guide Display the screen.
Page 40: Choosing By One Touch Key
Sending Faxes > Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Key. NOTE For more information on adding One Touch Key, refer to the following: Adding a Destination on One Touch Key (page 2-16) Display the screen.
Page 41: Broadcast Transmission
Sending Faxes > Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
Page 42 Sending Faxes > Methods For Entering the Destination Select the destination from the One Touch Key Select [One Touch Key]. Select all destinations and select [OK]. NOTE For details of One Touch Key, refer to the following: Choosing by One Touch Key (page 3-10) After selecting all the destinations, press the [Start] key.
Page 43: Login/Logout
Sending Faxes > Login/Logout Login/Logout Logging in when User Login Administration has been Enabled When user login administration has been enabled, you need to enter a User ID and Password to use the machine. Normal login Enter the login user name and login password to login. If this screen is displayed during operations, select [Keyboard] in "Login User Name"...
Page 44: Logging In When Job Accounting Has Been Enabled
Sending Faxes > Login/Logout Logout To logout from the machine, select the [Authentication/Logout] key to return to the login user name/login password entry screen. Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login In the account ID entry screen, enter the account ID using the numeric keys and select [Login].
Page 45: Fax Transmission Functions
Sending Faxes > Fax transmission functions Fax transmission functions Select [Functions] to display the functions. Select [ ] or [ ] to change the screen. Ready to send. 10:10 10:10 Ready to send. Dest. : Functions Quiet Mode Check On Hook Chain Direct Original Size...
Page 46: Quiet Mode
Sending Faxes > Quiet Mode Quiet Mode Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable. It is possible to set the use of Quiet Mode for each function, such as copying and sending. (Value: [Off] / [On]) Original Size Specify the original size to be scanned.
Page 47: Duplex
Sending Faxes > Duplex Duplex Select the type and orientation of the binding based on the original. Item Value Description 1-sided ― Disables the function. 2-sided ― Set when using a 2-sided sheet original that will be bound on the left or right. Others Duplex 1-sided,...
Page 48: Original Image
Sending Faxes > Original Image Original Image Select original image type for best results. Item Description Text+Photo Best for mixed text and photo documents. Photo Best for photos taken with a camera. Text Best for documents that are mostly text. Light Text/Fine Line Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or diagrams.
Page 49: Job Finish Notice
Sending Faxes > Job Finish Notice Job Finish Notice Sends E-mail notice when a job is complete. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.
Page 50: Cancelling Delayed Transmissions (Queued)
Sending Faxes > FAX Delayed Transmission Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost.
Page 51: Fax Direct Transmission
Sending Faxes > FAX Direct Transmission FAX Direct Transmission The destination is dialed and communication starts before the original is scanned, allowing you to verify that each page of the fax has been properly sent. Setting for Direct transmission Description Starts direct transmission.
Page 52: Manual Send
Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.
Page 53: Standby Transmission
Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.
Page 54: Interrupt Send
Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.
Page 55: Using Chain Dial
Sending Faxes > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
Page 56 Sending Faxes > Using chain dial Use the numeric keys to enter a fax number Select [Address Entry]. "212" is already entered, so continue by entering the fax number. [Menu] > [Next Dest.] Another fax number can be entered. When all destinations have been entered, select [OK]. NOTE When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed for the entered FAX number.
Page 57: Using Favorites
Sending Faxes > Using favorites Using favorites A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting.
Page 58: Receiving Faxes
Receiving Faxes This chapter explains the following topics: FAX Reception ..............................4-2 Reception Method ............................ 4-2 Set the Reception Method ........................4-2 Automatic Reception ............................4-3 Flow of automatic reception ........................4-3 Canceling reception (Disconnection of communication) ................4-3 Manual Reception .............................. 4-4 Flow of manual reception .........................
Page 59: Fax Reception
Receiving Faxes > FAX Reception FAX Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to automatic reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below. •...
Page 60: Automatic Reception
Receiving Faxes > Automatic Reception Automatic Reception Flow of automatic reception Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. NOTE When a telephone (commercially available product) is connected to the machine, reception starts after the telephone rings. You can change the number of times the ringing tone rings.
Page 61: Manual Reception
Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to the following: Reception (page 8-9) Connecting a telephone set (commercially available product) to this machine enables you to receive originals after...
Page 62: Fax Reception Functions
Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page  Restrict the type of paper that can be used. Media Type for Print Output page 4-6 Print the date and time of reception and other information.
Page 63: Media Type For Print Output
Receiving Faxes > Media Type for Print Output Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Rough, Vellum, Recycled, Bond, Color, Envelope, Thick, High Quality, Custom 1-8 For more information about configuring settings, refer to the following: Media Type (page 8-9)
Page 64: Reception Date/Time
Receiving Faxes > Reception Date/Time Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.
Page 65: Using Convenient Fax Functions
Using Convenient Fax Functions This chapter explains the following topics: Forward Settings ........... 5-2 Encryption ........... 5-23 Type of Forwarding Destination ..5-2 Registering an Encryption Key ..5-24 Setting Forwarding ......5-2 Changing Registration Contents of Encryption Key ........5-25 Registering Forwarding Destination ..........
Page 66: Forward Settings
Using Convenient Fax Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.
Page 67: Changing Registration Contents
Using Convenient Fax Functions > Forward Settings Entering Forwarding Destination Directly Select [Address Entry (FAX)], [Address Entry (Email)] or [Address Entry (Folder)]. Enter the address to be registered as a forwarding destination. If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, enter the address.
Page 68: Forwarding Time Setting
Using Convenient Fax Functions > Forward Settings Delete the destination. Select the destination and select [ System Menu/Counter. 10:10 Forward Settings - Forward Destination Sales department 1 123456789 Menu Select [End]. Forwarding Time Setting Register the start time and end time between which forwarding is enabled. Display the screen.
Page 69: File Separation
Using Convenient Fax Functions > Forward Settings File Separation When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File Separation is performed. Display the screen. [System Menu/Counter] key > [FAX] > [Forward Settings] > [File Separation] Configure the function.
Page 70: File Name Registration
Using Convenient Fax Functions > Forward Settings File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number. Display the screen. [System Menu/Counter] key > [FAX] > [Forward Settings] > [File Name] Configure the function.
Page 71: Settings For Forwarding From Embedded Web Server Rx (Forward Settings)
Using Convenient Fax Functions > Forward Settings Settings for Forwarding from Embedded Web Server RX (Forward Settings) You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine. For information on the network settings, refer to the followings: Machine’s Operation Guide Accessing Embedded Web Server RX Display Embedded Web Server RX.
Page 72: Sub Address Box Function
Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.
Page 73: Registering A Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE Sub Address Boxes can also be registered in the system menu. Select [Sub Address Box] on the Home screen. Configure the function.
Page 74: Changing Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Changing Sub Address Box NOTE Sub Address Boxes can also be changed in the system menu. Select [Sub Address Box] on the Home screen. Changing [Menu] > [Edit] Select the box that you want to change and change the settings. The table below lists the items to be set.
Page 75: Printing Originals From A Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box, use the following operation. Select [Sub Address Box] on the Home screen. Selecting the Originals.
Page 76: Checking Details
Using Convenient Fax Functions > Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box. Select [Sub Address Box] on the Home screen. Selecting the Originals. Select the box containing the document you want to check.
Page 77: Deleting Originals From A Sub Address Box
Using Convenient Fax Functions > Sub Address Box Function Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box. Select [Sub Address Box] on the Home screen. Deleting Select the box containing the document you want to delete.
Page 78: Sub Address Transmission
Using Convenient Fax Functions > Sub Address Box Function Sub Address Transmission To specify a Sub Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.
Page 79: Polling Communication
Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
Page 80 Using Convenient Fax Functions > Polling Communication Using Polling Transmission Select [Polling Box] on the Home screen. Place the originals. Display the screen. Select [Store File]. Select the type of originals, scanning density, etc., as necessary. The table below lists the items to be set. Function Description Duplex...
Page 81: Polling Reception
Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
Page 82 Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. Select [FAX] on the Home screen. Turn on polling reception. [Functions] > [FAX Polling RX] > [On] Specifying destination.
Page 83: Printing From A Polling Box
Using Convenient Fax Functions > Polling Communication Press the [Start] key. The operations for reception begin. NOTE When [On] is selected in [Dest. Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-10) Printing from a Polling Box Use this procedure to print an original stored in a Polling box.
Page 84: Checking Details
Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. Select [Polling Box] on the Home screen. Select the original. Select the document you want to check. Select [ The details of the selected document are displayed.
Page 85: Fax Memory Rx Box
Using Convenient Fax Functions > FAX Memory RX Box FAX Memory RX Box You can receive faxes to the FAX Memory RX Box, check the contents, and print only the faxes that you need. IMPORTANT Check the data stored in the FAX Memory RX Box, and print or delete the data as needed. If the box becomes full, "...
Page 86: How To Delete A Fax From The Fax Memory Rx Box
Using Convenient Fax Functions > FAX Memory RX Box Select [Print This File]. Printing starts. NOTE If you will not use preview, select the received fax you want to print > [Print]. How to delete a fax from the FAX Memory RX Box Use the following procedure to delete an unneeded fax from the FAX Memory RX Box.
Page 87: Encryption
Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.
Page 88: Registering An Encryption Key
Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.
Page 89: Changing Registration Contents Of Encryption Key
Using Convenient Fax Functions > Encryption Changing Registration Contents of Encryption Key Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Common] > [Encryption Key Registration] Changing. Select [ ] for the encryption key you want to change. System Menu/Counter. 10:10 TX/RX Common - Encryption Key Registration Key01...
Page 90: Using The Encrypted Transmission
Using Convenient Fax Functions > Encryption Using the Encrypted Transmission When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. NOTE Encrypted transmission can be also used in broadcast transmission. With encryption communication, you cannot conduct sub address transmission.
Page 91: Setting The Encrypted Reception
Using Convenient Fax Functions > Encryption Send Start. Press the [Start] key. The transmission will start. NOTE When [On] is selected in [Dest. Check before Send], a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-10) Setting the Encrypted Reception To conduct encryption communication operating the receiving system, follow the steps below.
Page 92: Using A Connected Telephone
Using Convenient Fax Functions > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
Page 93 Using Convenient Fax Functions > Using a Connected Telephone Preparation: Select [Auto (FAX/TEL)]. FAX (page 8-7) The telephone rings. The connected telephone set makes a ringing tone. NOTE You can change the number of times the ringing tone rings. Rings(FAX/TEL) (page 8-9) Answer the call.
Page 94: Fax/Answering Machine Auto Switch Reception
Using Convenient Fax Functions > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
Page 95 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.
Page 96: Drd Reception (Available For Some Countries.)
Using Convenient Fax Functions > Using a Connected Telephone DRD Reception (Available for some countries.) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
Page 97 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. When a call comes in, the telephone will ring. NOTE If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception.
Page 98: Manual Send
Using Convenient Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination.
Page 99: Manual Reception
Using Convenient Fax Functions > Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.
Page 100: Remote Switch Function
Using Convenient Fax Functions > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.
Page 101: Sending Faxes From Pc
Sending Faxes from This chapter explains the following topics: Flow of Network FAX Sending ........................... 6-2 Flow of Network FAX Receiving ......................... 6-2 Setup .................................. 6-3 Installing the FAX Driver .......................... 6-4 Uninstalling the FAX Driver ........................6-6 Basic Transmission ............................6-7 Configuring the Driver Default Settings ....................
Page 102: Flow Of Network Fax Sending
Sending Faxes from PC > Flow of Network FAX Sending The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...
Page 103: Setup
Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine and PC to the network using a network cable. Machine’s Operation Guide Registering Destinations in the Address Book Save frequently used destinations to the Address Book.
Page 104: Installing The Fax Driver
Sending Faxes from PC > Setup Installing the FAX Driver The procedure for installing the FAX Driver is explained below. (The screens in Windows 10 are shown.) Insert the Product Library disc. NOTE Installation on Windows must be done by a user logged on with administrator privileges. If the "Welcome to the Found New Hardware Wizard"...
Page 105 Sending Faxes from PC > Setup NOTE The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network cable and that it is turned on and click (Refresh).
Page 106: Uninstalling The Fax Driver
Sending Faxes from PC > Setup Uninstalling the FAX Driver Perform the following procedure to delete the FAX Driver from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click the search box in the taskbar, and type “Uninstall Product Library”...
Page 107: Basic Transmission
Sending Faxes from PC > Basic Transmission Basic Transmission This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an example. Create the document to be sent. Use an application on your computer to create the document to be sent. Set the original size and orientation.
Page 108 Sending Faxes from PC > Basic Transmission Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. NOTE The image of the screen varies between models. For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (page 6-10) You will return to the Print dialog box for the application.
Page 109 Sending Faxes from PC > Basic Transmission Set the destination. Use the keyboard to enter the destination fax number in the [Address Setting] tab. • Maximum number of characters that can be entered: 64 characters • Characters that can be entered: 0 to 9, #, *, -, space (a space or “-“ CANNOT be entered as the first character) Click [Add to Destination List].
Page 110: Configuring The Driver Default Settings
Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. Click [Start] button on the Windows and then select [Windows System], [Control Panel], and [View devices and printers].
Page 111: Default Settings Dialog Box
Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Display the screen.
Page 112 Sending Faxes from PC > Basic Transmission (2) Cover Page Tab Item Description Attach Cover Page Check the checkbox when you want to add a cover page to your checkbox transmission. NOTE For more information how to register the cover page, refer to the following: Cover Page Registration (Default Settings) (page 6-24) (3) Authentication Tab Item...
Page 113 Sending Faxes from PC > Basic Transmission (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered.
Page 114: Changing Transmit Settings
Sending Faxes from PC > Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book and Windows Address Book.
Page 115 Sending Faxes from PC > Basic Transmission Select the desired Address Book. To select the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the drop-down menu. NOTE To use the Windows Address Book, select [Windows Address Book]. For adding an Address Book for Network FAX data file (.fdt), select the [Refer to Address Book], click on the [Add] button, and then select the [Address Book data file].
Page 116 Sending Faxes from PC > Basic Transmission (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Open the Option Settings dialog box. Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box.
Page 117 Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab.
Page 118 Sending Faxes from PC > Basic Transmission (5) Transmitting Terminal Information Data The settings that were selected in “(4) Sender Information Tab” can be changed by clicking the [Sender Information] tab. For the setting procedures, refer to the following: (4) Sender Information Tab (page 6-13) 6-18...
Page 119: Using Cover Pages
Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
Page 120 Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. Open the Transmit Settings dialog box. Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box. Basic Transmission (page 6-7) When selecting the destination from an Address Book, refer to “(1) Selecting a Destination from the Address Book”, select the destination, and go to Step 4.
Page 121 Sending Faxes from PC > Basic Transmission Add the destination to the destination list. Add this information to the [Destination List] by clicking on the [Add to Destination List] button. To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button.
Page 122 Sending Faxes from PC > Basic Transmission Attach a Cover Page. Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox. Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.
Page 123 Sending Faxes from PC > Basic Transmission Click on the [Close] button. Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. Item Description Message A maximum of 1,000 characters can be entered.
Page 124: Cover Page Registration (Default Settings)
Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
Page 125 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button.
Page 126 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to the following: (4) Sender Information Tab (page 6-13) Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
Page 127 Sending Faxes from PC > Basic Transmission Enter the characters. From the Menu bar, click on [Insert] and then [Text Box] and then position the textbox and enter the characters. Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of...
Page 128 Sending Faxes from PC > Basic Transmission Menu Item Template Display Inserted Information Sender Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name FAX Number Sender - FAX Number Sender information FAX number Telephone...
Page 129: Transmission Control
Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed.
Page 130: Managing Jobs
Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............7-2 Checking FAX Job History ..........................7-3 Displaying Job Log Screen ........................7-3 Printing Administrative Reports (Result Report Setting) ..................7-4 Send Result Reports ..........................7-4 Report for Job Canceled before Sending ....................
Page 131: Various Tools For Checking Transmission Results And Registration Status
Managing Jobs > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Display Contents to Reference Tool Timing of Check Location Check Page...
Page 132: Checking Fax Job History
Managing Jobs > Checking FAX Job History Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account For details of the job history check, refer to the following: Machine’s Operation Guide Displaying Job Log Screen...
Page 133: Printing Administrative Reports (Result Report Setting)
Managing Jobs > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.
Page 134: Report For Job Canceled Before Sending
Managing Jobs > Printing Administrative Reports (Result Report Setting) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Report. Display the screen.
Page 135: Fax Rx Result Reports
Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. Reporting FAX Receipt Result by E-mail (page 7-9) Display the screen.
Page 136: Activity Report (Outgoing Fax Report And Incoming Fax Report)
Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.
Page 137: Status Page
Managing Jobs > Status Page Status Page A status page provides the current status of machine. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen. [System Menu/Counter] key >...
Page 138: Reporting Fax Receipt Result By E-Mail
Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/ SubAddress].
Page 139: Confirmation Screen Of Destinations
Managing Jobs > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. Machine’s Operation Guide Follow the steps below to confirm the destinations. Check all destinations.
Page 140: Fax Settings
Fax Settings This chapter explains the following topics: Default fax settings ............................8-2 Operation method ............................ 8-2 System Menu Settings ..........................8-3 Report ..............................8-4 Cassette/MP Tray Settings ........................8-5 Common Settings ............................ 8-5 Document Box ............................8-7 FAX ................................8-7 Transmission Restriction ...........................
Page 141: Default Fax Settings
Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as follows: Display the screen. Select the [System Menu/Counter] key. Select a function. 1 Displays the System Menu items. System Menu/Counter.
Page 142: System Menu Settings
Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the following: Machine’s Operation Guide Reference Item Description Page Quick Setup Wizard Configures settings for the machine in a wizard format.
Page 143: Report
Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Description Status Page A status page provides the current status of machine. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc.
Page 144: Cassette/Mp Tray Settings
Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 4. Cassette1 (to 4) Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4). IMPORTANT: Specify the settings as follows for the cassette that you want to use for fax reception.
Page 145 Fax Settings > Default fax settings Paper Output NOTE This function is displayed when the optional Job Separator or Mailbox is installed. Item Description Set the output tray for printing of receiving faxes. Value: With Optional Job Separator • Inner tray: Outputs to the Inner Tray of the machine.
Page 146: Document Box
Fax Settings > Default fax settings Document Box Configures settings for the FAX Memory RX Box. FAX Memory RX Box Item Description FAX Memory RX Configure whether to save the received faxes one into the FAX Memory RX Box. Value: Off, On Settings related to the fax function can be configured.
Page 147 Fax Settings > Default fax settings Item Description Dialing Mode (Inch version Select the telephone line according to the type you are contracted with. Please note that only) selecting a wrong telephone line will prevent you from sending fax. Value: Tone(DTMF), Pulse(10PPS) This item is included in the Quick Setup Wizard.
Page 148 Fax Settings > Default fax settings Reception Item Description Media Type Specify the paper type to be used for print output of the received fax. Value: All Media Types, Plain, Rough, Vellum, Recycled, Bond, Color, Envelope, Thick, High Quality, Custom 1-8 Media Type for Print Output (page 4-6) Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of...
Page 149 Fax Settings > Default fax settings Item Description Remote SW Dial To start fax reception by operation from the connected telephone set, use the following operation. Value: 00 - 99 Remote Switch Function (page 5-36) Encrypted Reception Turns on reception by encrypted communication. Value: Off, On If turned on, select the encryption key.
Page 150: Transmission Restriction
Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Page 151: Registering Permit Fax No
Fax Settings > Transmission Restriction Reception Rejection Prerequisites Requirements Reception • Register Reject FAX numbers.* • The sender’s Local FAX Rejection Number is not registered. Registering Reject FAX No. (page 8-14) • The sender’s Local Fax • Reception restriction settings are specified Number matches a Reject FAX in [Reject List] in Reception Restrictions.
Page 152: Changing Permit Fax No
Fax Settings > Transmission Restriction Changing Permit FAX No. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit No. List] Changing Select [ ] for Permit FAX No. you want to change, and enter the new number. System Menu/Counter.
Page 153: Registering Reject Fax No
Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List] Add a Reject FAX No. Select [+]. System Menu/Counter.
Page 154: Changing Reject Fax No
Fax Settings > Transmission Restriction Changing Reject FAX No. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List] Changing Select [ ] for Reject FAX No. you want to change. System Menu/Counter. 10:10 TX/RX Restriction - Reject No. List 6543 Menu Enter the new number.
Page 155: Registering Permit Id No
Fax Settings > Transmission Restriction Registering Permit ID No. NOTE Up to 10 Permit ID numbers can be registered. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List] Add a Permit ID No. Select [+]. System Menu/Counter.
Page 156: Changing Permit Id No
Fax Settings > Transmission Restriction Changing Permit ID No. Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List] Changing Select [ ] for Permit ID No. you want to change. System Menu/Counter. 10:10 TX/RX Restriction - Permit ID List 1111 Menu Enter the new number.
Page 157: Setting Send Restriction
Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. Display the screen.
Page 158: Unusable Time
Fax Settings > Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.
Page 159: Account Management
Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
Page 160 Fax Settings > Account Management Restriction of use function When you have enabled job accounting, you need to enter an Account ID when performing the following operations. • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission •...
Page 161: Troubleshooting
Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................9-2 Responding to an Attention Indicator Flashes ....................9-2 Precautions When Turning Power OFF ......................9-3 Messages ................................9-4 Error Code List ..............................9-5 Troubleshooting ..............................9-8 Common inquiries ............................9-10...
Page 162: Indicators During Sending/Receiving Operation
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [Processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when source data is being stored in memory for memory transmission. •...
Page 163: Precautions When Turning Power Off
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. Make sure that the [Processing] indicator and the [Memory] indicator are off before turning off the power switch. Check that the indicators are off.
Page 164: Messages
Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the following: Error Code List (page 9-5) To print the sent/receipt result report, refer to the following: Send Result Reports (page 7-4)
Page 165: Error Code List
Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
Page 166 Troubleshooting > Error Code List Error Code Possible Cause/Action E01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.
Page 167 Troubleshooting > Error Code List Error Code Possible Cause/Action E04500 Encrypted reception was canceled because the encryption key does not match. U04500 E05100 Transmission was canceled because communication requirements are not met due to the U05100 transmission restriction set on this machine. Check with the recipient. E05200 Reception was canceled because communication requirements are not met due to the reception U05200...
Page 168: Troubleshooting
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Cannot send document. Is the modular cord connected Connect the modular cord correctly. ―...
Page 169 Troubleshooting > Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot perform memory Is the recipient fax machine Sub address transmission cannot be ― forwarding using a sub equipped with a sub address performed unless the recipient fax address. transmission feature? machine has a similar sub address transmission feature.
Page 170: Common Inquiries
Troubleshooting > Common inquiries Common inquiries The following are the inquiries that are frequently received after this product has been purchased. Question Answer I want to add a completion stamp when sending faxes. This product does not have a function for completion stamps. I want to send and receive faxes in color.
Page 171: 10 Appendix
10 Appendix This chapter explains the following topics: Character Entry Method ........................... 10-2 Entry Screens ............................10-2 Entering Characters ..........................10-4 Specifications ..............................10-5 Menu Map ................................ 10-7 Received FAX Sizes and Paper Priority (Metric Model) ................. 10-13 Received FAX Sizes and Paper Priority (Inch Model) ..................10-14 10-1...
Page 172: Character Entry Method
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout.
Page 173 Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: Limit: Del. Cancel < Back Next > Number/Symbol Entry Screen Add - Name Input: Limit: Symbol Del. Cancel < Back Next > Display/Key Description []/[] To enter a number or symbol not shown in the keyboard, select the cursor key and scroll the screen to view other numbers or symbols to enter.
Page 174: Entering Characters
Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). Add - Name Add - Name 1, 3 Input: Input: List Limit: Limit: Del. Del. Cancel < Back Next > Cancel <...
Page 175: Specifications
Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. FAX function Item Description Compatibility Communication Line Subscriber telephone line Transmission Time Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction...
Page 176 Appendix > Specifications Network FAX functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX, 1000BASE-T Operating system Windows 7, Windows 8.1, Windows 10, Windows Server 2008/R2, Windows Server 2012/R2, Windows Server 2016, Windows Server 2019 Transmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi) Document Size Letter, Legal, Statement, A4, A5, Folio, B5(JIS) FAX Delayed Transmit...
Page 177: Menu Map
Appendix > Menu Map Menu Map Add Dest. (page 3-7) Address Book (page 3-9) Ext. Address Book (refer to Embedded Web Server RX User Guide) One Touch Key (page 3-10) Functions Quiet Mode (page 3-16) Original Size (page 3-16) Original Orientation (page 3-16) Duplex (page 3-17) FAX TX Resolution (page 3-17) Density (page 3-17)
Page 178 Appendix > Menu Map FAX Job Log Outgoing FAX Log (page 7-3) Incoming FAX Log (page 7-3) Outgoing FAX Report (page 7-7) Incoming FAX Report (page 7-7) Scanner (refer to the machine’s Operation Guide) Printer (refer to the machine’s Operation Guide) FAX Memory RX Box (page 5-21) Line Off (page 3-6) Manual RX (page 4-4)
Page 179 Appendix > Menu Map Report (page 8-4) Report Print (page 8-4) Status Page (page 7-8) Font List (refer to the machine’s Operation Guide) Network Status (refer to the machine’s Operation Guide) Service Status (refer to the machine’s Operation Guide) Accounting Report (refer to the machine’s Operation Guide) Sub Address Box List (page 5-13) FAX List (Index) (page 2-15) FAX List (No.) (page 2-15)
Page 180 Appendix > Menu Map Common Settings Default Screen (refer to the machine’s Operation Guide) Sound (page 8-5) Buzzer (refer to the machine’s Operation Guide) FAX Speaker Volume (page 8-5) FAX Monitor Volume (page 8-5) Original Settings (refer to the machine’s Operation Guide) Paper Settings (refer to the machine’s Operation Guide) Function Defaults FAX TX Resolution (page 8-5)
Page 181 Appendix > Menu Map FAX (page 8-7) TX/RX Common Encryption Key Registration (page 5-23) (page 8-7) Transmission Local FAX Name (page 8-7) (page 8-7) Local FAX ID (page 8-7) Local FAX Number (page 8-7) TTI (page 8-7) Account Name Use (page 8-7) Dialing Mode(Inch version only) (page 8-7) Retry Times (page 8-7) ECM TX (page 8-7)
Page 182 Appendix > Menu Map System/Network (refer to the machine’s Operation Guide) Date/Timer/Energy Date/Time (page 2-9) Saver Date Format (refer to the machine’s Operation Guide) Time Zone (page 2-9) Auto Panel Reset (refer to the machine’s Operation Guide) Panel Reset Timer (refer to the machine’s Operation Guide) Low Power Timer (refer to the machine’s Operation Guide) Sleep Level (Except for Europe) (refer to the machine’s Operation Guide) Sleep Rules (Europe only)
Page 183: Received Fax Sizes And Paper Priority (Metric Model)
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Folio Folio...
Page 184: Received Fax Sizes And Paper Priority (Inch Model)
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Legal Statement...
Page 185: Index
Index ECM RX 8-10 ECM TX E-mail Notice Numerics Job Finish Notice 3-19 2 in 1 Print 4-7, Reporting FAX Receipt Result Encryption Communication 5-23 Changing Registration Contents of Account Management 8-20 Encryption Key 5-25 Account Name Use Deleting Registration Contents of Address Book 2-10, Encryption Key 5-25...
Page 186 Job Accounting 8-20 Part Names and Functions Communication Form Subject to Permit Fax No. Job Accounting 8-20 Change 8-13 Contents 8-20 Change/Deletion 8-13 Limit 8-21 Registration 8-12 Login 3-14 Permit ID No. Change 8-17 Deletion 8-17 Registration 8-16 Local FAX ID 2-7, Polling Communication 5-15 Local FAX Name 2-7,...
Page 187 Terminal Identification (TTI) 2-7, Send Status Sound FAX Monitor Volume FAX Speaker Volume Job Finish Sound Volume FAX Monitor Volume FAX Speaker Volume Job Finish Buzzer Specifications 10-5 Speed Dial key Select Destination 3-10 Standby Transmission 3-23 Sub Address Box Function Checking 5-12 Deleting Originals after Printing from a Sub Address...
Page 189 2019.3 3RH2WLGEEN000...

Kyocera Triumph-Adler 302ci Operation Manual

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