Ricoh Printer/Scanner Operating Instructions Manual
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Ricoh Printer/Scanner Operating Instructions Manual

Ricoh printer/scanner operating instructions
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Printer/Scanner Reference
Using the Printer Function
1
Using the Scanner Function
2
Appendix
3

Operating Instructions

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Summary of Contents for Ricoh Printer/Scanner

  • Page 1: Operating Instructions

    Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. Printer/Scanner Reference Using the Printer Function...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    ❖ Copy Reference Explains Copier functions and operations. Also refer to this manual for expla- nations on how to place originals. ❖ Printer/Scanner Reference Explains system settings, functions and operations for the machine's print- er/scanner unit. ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided.

  • Page 4: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ...i Notice ...1 How to Read This Manual ...3 Symbols ...3 Display Panel...4 Reading the Display and Using Keys...5 Printer Features Menu ...6 Setting Paper on the Bypass Tray... 9 Setting the Paper Size Using the Control Panel ...11 Setting the Custom Size Paper Using the Control Panel ...13 Setting Thick Paper or OHP Transparencies Using the Control Panel ...14 Setting Envelope Using the Control Panel ...
  • Page 5 2. Using the Scanner Function TWAIN Scanner ...45 Process Flow...46 Preparation for Using the TWAIN Scanner...47 Installing the TWAIN Driver... 48 Setting Originals ...49 Placing Originals ... 49 Scanning Originals ...53 Relationship between Resolution and File Size...54 When Using as a TWAIN Scanner...54 3.

  • Page 7: Notice

    Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Declaration of Conformity Product Name: Printer/Scanner Unit Model Number: 7025/DSm625/LD125/Aficio MP 2500 Responsible party: Ricoh Americas Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.
  • Page 8 Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can- ada.

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.

  • Page 10: Display Panel

    Display Panel This section describes configuration using the display panel when the printer function is selected. Operational status or messages Displays current machine status, such as “Ready”, “Offline”, and “Printing...”. [Menu] Press to display the menu to select the following options: •...

  • Page 11: Reading The Display And Using Keys

    Reading the Display and Using Keys This section explains how to read the display and using the selection key for the initial display. Selection keys Correspond to the function items at the bottom line on the display. Example: Ba- sic screen When the instruction “press [JobReset]”...

  • Page 12: Printer Features Menu

    Printer Features Menu The following explains settings and meanings of functions on Printer Feature. Printer Feature screen appears when you press the {User Tools/Counter} key. For details, see “Printer Features”, General Settings Guide. Important ❒ The settings that appear depend on whether or not the printer enhance option is installed.
  • Page 13 ❖ Maintenance Menu Description Menu Protect This function lets you protect menu set- tings from accidental change. It makes it impossible to change menu settings with normal procedures unless you per- form the required key operations. In a network environment, only admin- istrators can make changes to menu set- tings.
  • Page 14 ❖ Host Interface Menu I/O Timeout ❖ PCL Menu Menu Orientation Form Lines Font Number Point Size Font Pitch Symbol Set Courier Font Ext. A4 Width Append CR to LF Resolution Note ❒ Depending on which optional units you have installed or the printer lan- guage you have selected, some options are not displayed.

  • Page 15: Setting Paper On The Bypass Tray

    Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see “Recommended Paper Sizes and Types”, About This Machine. Important ❒ The following functions are disabled when printing from the bypass tray: •...
  • Page 16 Adjust the paper guides to the paper size, and then gently insert paper face down into the bypass tray. Extender Paper guides • Open out the extender to support paper sizes larger than A4 L, 8 • If the paper guides are not flush against the paper, skewing and misfeeds might occur.

  • Page 17: Setting The Paper Size Using The Control Panel

    Note ❒ Paper within the following dimensions can be set in the bypass tray: • Vertical: 90 - 297 mm (3.55 - 11.69 in.) • Horizontal: 148 - 600 mm (5.83 - 23.62 in.) ❒ Be sure to set the paper with the side you want to print facing down in the bypass tray.
  • Page 18 Select [Printer Features] using {T} or {U}, and then press the {OK} key. Select [Paper Input] using {T} or {U}, and then press the {OK} key. Select [Bypass Paper Size] using {T} or {U}, and then press the {OK} key. Select the paper size using the scroll keys, and then press the {OK} key.

  • Page 19: Setting The Custom Size Paper Using The Control Panel

    Setting the Custom Size Paper Using the Control Panel The following procedures are not required if you select the printer driver for the settings. In that case, set the paper size using the printer driver. Important ❒ Custom size settings set using the printer driver have priority over those set using the machine's control panel.

  • Page 20: Setting Thick Paper Or Ohp Transparencies Using The Control Panel

    Enter the horizontal size of the paper using the number keys, and press the {OK} key. Available size: 148 - 600 mm (5.83 - 23.62 in.) Enter the vertical size of the paper using the number keys, and press the {OK} key.
  • Page 21 Select [System Settings] using {T} or {U}, and then press the {OK} key. Select [Tray Paper Settings] using {T} or {U}, and then press the {OK} key. Select [Paper Type: Bypass Tray] using {T} or {U}, and then press the {OK} key.

  • Page 22: Setting Envelope Using The Control Panel

    Setting Envelope Using the Control Panel Press the {User Tools/Counter} key. Select [System Settings] using {U} or {T}, and then press the {OK} key. Select [Tray Paper Settings] using {U} or {T}, and then press the {OK} key. Select [Paper Type: Bypass Tray] using {U} or {T}, and then press the {OK} key.
  • Page 23 Select [Bypass Paper Size], and then press the {OK} key. Select the paper envelope size from [C5envL], [C6envL], or [DlenvL], and then press the {OK} key. Press the {User Tools/Counter} key to return to the default screen.

  • Page 25: Using The Printer Function

    1. Using the Printer Function Confirming the Connection Method This machine supports network and USB connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer.

  • Page 26: Usb Connection

    Using the Printer Function ❖ LPR port Print via TCP/IP using an LPR port. An LPR port can be used with Windows 2000 / XP, or Windows Server 2003. ❖ IPP port Print via ipp or http using an IPP port. An IPP port can be used with Windows XP, or Windows Server 2003.

  • Page 27: Installing The Printer Driver

    Installing the Printer Driver To use the printer function, you must first install the printer driver from the sup- plied CD-ROM. Important ❒ If you install the Printer Enhance Option, the DDST printer driver is disabled. ❒ When the DDST printer driver disabled, it cannot be used even if you remove the Printer Enhance Option.

  • Page 28: Configure The Port

    Using the Printer Function Configure the port You can use this machine as a network printer without connecting to a print server. Using TCP/IP Port Type P10001 TCP/IP Port Type P10001 can be used with Windows 98 / Me if the necessary printer driver has been installed.

  • Page 29: Using Standard Tcp/Ip Port

    Using Standard TCP/IP Port This procedure explains changing the port settings under Windows 2000 when a printer driver has been installed. In the [Printers] window, click the icon of the printer you want to use. On the [File] menu, click [Properties]. Click the [Ports] tab, and then click [Add Port].

  • Page 30: Using The Ipp Port

    Using the Printer Function Using the IPP Port An IPP port can be used with Windows 2000 / XP or Windows Server 2003. This procedure explains making the port settings under Windows XP. Important ❒ If you want to use the PCL 5e printer driver, you must download it from the supplier's Web site.
  • Page 31 Select the printer driver. The printer driver paths are as follows: ❖ DDST • Windows 98 / Me CD-ROM drive:\DRIVERS\DDST\WIN9X_ME\(language)\DISK1 • Windows 2000 / XP or Windows Server 2003 CD-ROM drive:\DRIVERS\DDST\WIN2K_XP\(language)\DISK1 ❖ PCL 6 • Windows 98 / Me CD-ROM drive:\DRIVERS\PCL6\WIN9X_ME\(language)\DISK1 •...

  • Page 32: Printing With A Print Server

    Using the Printer Function Printing with a Print Server Important ❒ This section assumes the client is already configured to communicate with a Windows 2000 / XP, or Windows Server 2003 print server. Do not begin the following procedure until the client computer is set up and configured cor- rectly.

  • Page 33: Installing The Printer Driver Using Usb

    Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the comput- er and no print jobs are in progress. The printer drivers can be installed from the supplied CD-ROM provided with this machine.
  • Page 34 Using the Printer Function Click [Finish]. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB001” port is added to the [Printers] window. Install the printer driver. Click [Search for the best driver for your device. [Recom- mended]], and then click [Next >].

  • Page 35: Windows 2000 - Usb

    Windows 2000 - USB Important ❒ Installing a printer driver requires Administrator permission. Log on using an account that has Administrator permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB”...

  • Page 36: Windows Xp, Windows Server 2003 - Usb

    Using the Printer Function Windows XP, Windows Server 2003 - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically.

  • Page 37: Setting Up The Printer Driver

    Setting Up the Printer Driver Windows 98 / Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making Printer Default Settings To make the printer default settings, open the printer properties dialog box from the [Printers] window.

  • Page 38: Windows 2000 - Accessing The Printer Properties

    Using the Printer Function Note ❒ The procedure to open the printer properties dialog box may vary depend- ing on the application. For details, see the manuals provided with the ap- plication you use. ❒ With some applications, the printer driver settings are not used, and the application's own default settings are applied.
  • Page 39 Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.

  • Page 40: Windows Xp, Windows Server 2003 - Accessing The Printer Properties

    Using the Printer Function Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 41 Reference For details, see the printer driver Help. Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows XP.

  • Page 42: Form Feed

    Using the Printer Function Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: •...

  • Page 43: Canceling A Print Job

    Canceling a Print Job This section gives instruction to stop printing from the computer or the control panel. Canceling a Print Job Using the Control Panel Press [JobReset] on the display panel. A confirmation message appears. Press [Current]. To resume printing jobs, press [Resume]. Press [Yes] to cancel the print job.
  • Page 44 Using the Printer Function Note ❒ If the machine is shared by multiple computers, be careful not to acciden- tally cancel someone else's print job. ❒ If the machine is connected to the computer using a parallel cable, sent print jobs may be canceled if [JobReset] is pressed while “Waiting...” is dis- played on the control panel.

  • Page 45: Checking The Error Log

    Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Important ❒ The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.

  • Page 46: Collate

    Using the Printer Function Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the printer memory. The following are the two types of collate: Important ❒...
  • Page 47 Note ❒ You can set Collate in the printer driver settings. ❒ If Auto Continue occurs on the first set, Collate will be canceled. ❒ If forced printing occurs on the first set, Collate will be canceled. ❒ When Rotating Collate has been selected, printing speed will be slower than with other collate functions.

  • Page 48: Staple

    Using the Printer Function Staple With the optional Finisher SR3010 sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: Note ❒...

  • Page 49: Stapling Precautions

    Stapling Precautions Important ❒ Stapling can be done only with the optional finisher installed. ❖ Staple printing will be canceled under the following conditions: • If the number of pages to staple exceeds maximum. • If a paper size that cannot be stapled is selected. •...
  • Page 50 Using the Printer Function...

  • Page 51: Using The Scanner Function

    2. Using the Scanner Function TWAIN Scanner Client computers can use this machine as a network TWAIN scanner. Using direct USB connection, stand alone computers can also use this machine as a TWAIN scanner. Procedures for network scanning are the same as those for scanning via USB connection.

  • Page 52: Process Flow

    Using the Scanner Function Process Flow Scanning commands are sent to the machine (1.) via the TWAIN driver from a TWAIN-compliant application installed on the client (2.) or stand- alone (3.) computer. The machine (1.) scans the originals. Scanned data is edited and stored using the TWAIN-compliant application on the client (2.) or stand-alone (3.) computer.

  • Page 53: Preparation For Using The Twain Scanner

    Preparation for Using the TWAIN Scanner The following diagrams show the preparation required to use this machine as a TWAIN scanner. ❖ Network connection (Network TWAIN scanner) Install the TWAIN driver on a client computer. See p.48 “Installing the TWAIN Driver”. Connect the scanner and client computer with a cable.

  • Page 54: Installing The Twain Driver

    Using the Scanner Function Installing the TWAIN Driver To use the scanner function, you must first install the TWAIN driver on the sup- plied CD-ROM. Quit all applications currently running. Insert the CD-ROM into the CD-ROM drive. The driver installer starts. Select an interface language, and then click [OK].

  • Page 55: Setting Originals

    Setting Originals The following explains the procedure for placing originals on the exposure glass and in the ARDF, and setting the scan area and orientation according to how you have set your originals. To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel and scanner driver must match.
  • Page 56 Using the Scanner Function Placing on the Exposure Glass Originals that do not fit into the ARDF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning. For details about originals that you can place on the exposure glass, see Copy Reference.
  • Page 57 ❖ When placing the original so that the top edge touches the top left of the expo- sure glass When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. This orientation is suitable for most originals.
  • Page 58 Using the Scanner Function ❖ When placing the originals so that the top edges touch the back of the ARDF ❖ When placing the top edges of the originals first When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver.

  • Page 59: Scanning Originals

    Scanning Originals This section explains how to scan originals using the TWAIN scanner function. This procedure explains scanning originals using Imaging under Windows 2000. On the [Start] menu, point to [Program], point to [Product Name], and then click [Setting]. The TWAIN Driver dialog box appears. Select the connection method.

  • Page 60: Relationship Between Resolution And File Size

    Using the Scanner Function Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Similarly, the larger the scan area, the lower the resolution that can be set. The relationship between scanning resolution and file size is shown below.

  • Page 61: Appendix

    Specifications Printer This section details the machine's electrical and hardware specifications, includ- ing information about its options. Component Specifications Resolution 600 dpi Printing speed 25 ppm (A4K, 8 Interface USB 2.0 interface Ethernet interface (100BASE-TX/10BASE-T) Network protocol TCP/IP Printer language Host-Based Printing Memory 64 MB...

  • Page 62: Scanner

    Appendix Scanner Scan method Scan speed Image sensor type Scan types Interface Maximum scan size Scan sizes that can be detected au- tomatically Resolution Variable range of scan resolution Operating systems supported by this machine Scanning speeds vary according to machine operating conditions, computer (speci- fication, network traffic, and software, etc.), and original types.

  • Page 63: Index

    INDEX Bypass tray Canceling a job Collate Control keys Control panel Custom size paper Display panel Envelope Error log How to Read This Manual installing Installing the DDST or PCL Printer Driver Using USB Interface IPP Port LPR Port Memory Network Cable Network protocol Operating system...
  • Page 64 D010-7693...
  • Page 65 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Trademarks ® ® Microsoft , Windows and Windows NT United States and/or other countries. ®...
  • Page 66 EN USA D010-7693...

This manual is also suitable for:

7025Dsm625Ld125Aficio mp 2500

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