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Deutsche Telekom Octophon F640 Operating Instructions Manual

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Octopus F50
Octophon F640 SIP
Key Module for Octophon F640 SIP
Operating Instructions
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Summary of Contents for Deutsche Telekom Octophon F640

  • Page 1 Octopus F50 Octophon F640 SIP Key Module for Octophon F640 SIP Operating Instructions ================!"§==...

  • Page 2: Important Information

    Important information Important information For safety reasons, the telephone should only be supplied with power: • using the original power supply unit. Part number: L30250-F600-C14x (x: 1=EU, 2=US, 3=UK) or • in a LAN with PoE (Power over Ethernet), which complies with the IEEE 802.3af standard.

  • Page 3: Location Of The Telephone

    Important information Location of the telephone • The telephone should be operated in a controlled environment with an ambient temperature between 5°C and 40°C. • To ensure good speakerphone quality, the area in front of the micro- phone (front right) should be kept clear. The optimum speakerphone distance is 50 cm.

  • Page 4: Table Of Contents

    Key modules ..........14 Octophon F640 key module ......14 Octophon F615 key module .
  • Page 5 Contents Basic functions ......33 Answering a call ......... . 33 Answering a call via the handset .
  • Page 6 Contents Resetting sensor keys ........63 Enhanced phone functions.
  • Page 7 Background lighting ........105 Contrast for the Octophon F640 key module ....106 Date and time .
  • Page 8 Contents Index........141...

  • Page 9: General Information

    General information General information About this manual This document contains general descriptions of the technical options, which may not always be available in individual cases. The respective fea- tures must therefore be individually defined in the terms of the contract. If a particular function on your phone is not available to you, this may be due to one of the following reasons: •...

  • Page 10: Service

    General information Voice recording Activate recorder (ready to record) Deactivate recorder Start recording Stop recording Service The Telekom service department can only help you if you experience problems or defects with the phone. Should you have any questions regarding operation, your specialist retailer or network administrator will gladly help you.

  • Page 11: Getting To Know The Octophon

    The following sections describe the most frequently used operating ele- ments and displays. The user interface of your Octophon F640 You can make and receive calls as normal using the handset. The graphic display permits intuitive operation of the phone page 21.

  • Page 12: Ports On The Underside Of The Phone

    (if necessary) Network switch Country- Headset specific cable Key module Handset Properties of your Octophon F640 LCD display, 40 x 6 characters Illuminated display Programmable sensor keys Full-duplex speakerphone function Headset 10/100 Mbps Ethernet switch page 13 Interface for key modules...

  • Page 13: Using Network Ports More Efficiently

    Getting to know the Octophon Using network ports more efficiently The Octophon F640 has a built-in 10/100 Mbps Ethernet switch. This means that you can connect a PC to the LAN directly via the phone. The option for connecting the telephone and PC must first be activated on the telephone by administrator.

  • Page 14: Key Modules

    Key modules Octophon F640 key module The Octophon F640 key module is a key module attached to the side of the phone that provides an additional 12 illuminated, programmable keys. Like keys on the phone, these keys can be programmed and used according to your needs page 18.

  • Page 15: Octophon F615 Key Module

    Like keys on the phone, these keys can be programmed and used according to your needs. Labelling keys see page 131. You can only attach one Octophon F615 key module to your Octophon F640. You cannot operate the Octophon F615 key module with the Octophon F640 key module.

  • Page 16: Line Keys

    Getting to know the Octophon Line keys Function keys Key Function when key is pressed LED display End (disconnect) call none Open redial list none Activate/deactivate forwarding Red: Call forwarding is activated Open phone menu page 30 Red: Menu is active Red: New voicemail or missed View messages page 27...

  • Page 17: Navigator

    Getting to know the Octophon Navigator Before using the telephone, remove the protective covering from the navigator surface. With this control, you can manage most of your phone's functions, as well as its displays. Using the function Functions when key is pressed •...

  • Page 18: Programmable Sensor Keys

    Getting to know the Octophon Programmable sensor keys Your Octophon F640 features six programmable illuminated sensor keys. Increase the number of programmable sensor keys by connecting a key module page 14. Mirea, Ch. 2nd level Touch the key briefly to activate the programmed function or dial the stored number page 62.

  • Page 19: Dialpad

    Getting to know the Octophon Dialpad You can only use the digits 1 to 9 and 0 as well as the * and # characters when dialing a number. The navigation key is used to delete from right to left. In cases where text input is possible, you can use the keypad to input text, punctuation and special characters in addition to the digits 0 to 9 and the hash and asterisk symbols.
  • Page 20 Getting to know the Octophon Multi-function keys: Key Function during text input Function when held down Type special characters Deactivate the ringtone Toggle between uppercase Activate the telephone lock and lowercase Alphabetic labelling of dial keys is also useful when entering vanity num- bers (letters associated with the phone number's digits as indicated on the telephone spell a name, e.g.

  • Page 21: Display

    Getting to know the Octophon Display Your Octophon F640 comes with a tilt-and-swivel black-and-white LCD dis- play. Adjust the tilt and contrast to suit your needs ( page 103). Idle mode If there are no calls taking place or settings being made, your Octophon F640 is in idle mode.

  • Page 22: Context-Dependent Displays

    Getting to know the Octophon Context-dependent displays Depending on the situation at hand, the graphic display on your Octophon displays different content, to which you can respond intuitively. Information on current events The following icons appear centred on the display when your phone is idle and signal current properties or events.
  • Page 23 Getting to know the Octophon Idle display context menu The following functions (where released) can be accessed by pressing the right key on the navigator: First entry (selected when you call Redial {1} 1234 up the menu, if you have already Ringer off dialed a phone number) Selected entry...

  • Page 24: Telephony Interface

    Getting to know the Octophon Telephony interface Additional information is displayed in the telephony interface, for example when your phone rings, when you dial a number or during a call. Example: Icon indicating call status { 3:16 Smith Michael Call duration 08912345678 Current call(s) Consultation...

  • Page 25: Phonebooks

    Getting to know the Octophon Phonebooks In addition to a local phonebook, there is a connection to the LDAP corpo- rate directory if administrator has made the necessary settings. Both phonebooks can be accessed via the telephone menu ( page 30). You can configure a sensor key for the local phonebook.

  • Page 26: Ldap Directory

    Getting to know the Octophon Using contacts The following functions are available via the context menu of a selected contact: • Calling a contact page 81 • Editing a contact page 89 • Deleting a contact page 90 LDAP directory If you have access to an LDAP directory (contact the responsible adminis- trator), you can search contacts in a company-wide directory.

  • Page 27: Messages

    Getting to know the Octophon Messages Depending on the type and configuration of your communications platform (contact the relevant administrator), additional messages from services can be displayed in this list. A message ( page 22) appears on the idle display and the LED on the page 16) flashes to signal new messages or missed calls.

  • Page 28: Calls

    Getting to know the Octophon Calls This list appears as soon as you receive new missed calls if you select the Calls option in the Records menu. You can then scroll back to the Calls menu with the backspace key. The following calls or call attempts are logged as call lists: Calls Missed...
  • Page 29 Getting to know the Octophon Example of the call list Missed: Missed Options g Time of call (Busch, Wilhelm 12:11 Number of call attempts 11178 Selected new entry with (Benz, Karlg 10:25 context menu 235689 (Lessing, Ephraim 7:22 Old entry 2568900 Call list options You can select the following function in the Options context menu:...

  • Page 30: Telephone Menu

    Getting to know the Octophon Telephone menu Open the telephone menu using the key. Settings Personal Local phonebook Phone book Company-wide LDAP phonebook Settings Program/Service menu Program/Service menu You can make settings here as a user and use this menu to navigate to the password-protected administration area.

  • Page 31: Administration

    Getting to know the Octophon Network information Information about the IP address or name that was assigned to the phone in the network and therefore the HTML address of the Web interface. View information on the phone page 123 Contact your administrator or refer to the Octophon Administration Manual for further information on the network information values listed here.

  • Page 32: Contributing Towards Protecting The Environment By Saving Energy

    Getting to know the Octophon Contributing towards protecting the environment by saving energy Users can actively save energy through the settings on their phone and in this way contribute to protecting the environment. To reduce power consumption, you can: • Reduce the brightness of the display (the standard setting is 50% and is set by default page 104).

  • Page 33: Basic Functions

    Basic functions Step by step Basic functions It is strongly advised to read the introductory chapter "Getting to know the Octophon" page 11 carefully before performing any of the steps described here on your phone. Answering a call The Octophon rings with the tone signal set when an incoming call is received.

  • Page 34: Answering A Call Via The Handset

    Basic functions Step by step Answering a call via the handset The phone is ringing. The caller is displayed. Lift the handset. if nec. Set the call volume. Answering a call via the loudspeaker (speakerphone mode) The phone is ringing. The caller is displayed. The pop-up menu opens: Accept? Select and confirm the option shown.

  • Page 35: Accepting A Call Via The Headset

    Basic functions Step by step Accepting a call via the headset Prerequisite: A headset is connected. Make sure your headset port is set up properly page 116. The phone is ringing. The key flashes. Press the key shown. if nec. Set the call volume.

  • Page 36: Switching From Handset To Speakerphone Mode

    Basic functions Step by step Switching from handset to speakerphone mode Take note of the two different processes and activate your preferred setting as appropriate page 115. Prerequisite: You are conducting a call via the handset and the microphone and loudspeaker functions have been activated by administrator.

  • Page 37: Switching From Headset To Speakerphone Mode

    Basic functions Step by step Switching from headset to speakerphone mode In standard mode Press and hold the key (open listening is activated), Press the key shown. Speakerphone mode is activated. In US mode Press the key shown. Press the key shown. Speakerphone mode is activated. Open listening You can let other people in the room join in on the call.

  • Page 38: Activating/Deactivating The Microphone

    Basic functions Step by step Activating/deactivating the microphone You can temporarily switch off the handset microphone to prevent the other party from listening in while you, for example, consult with someone in your office. Prerequisite: You are conducting a call. Deactivating the microphone Press the key shown.

  • Page 39: Group Call For A Team

    Basic functions Step by step Group call for a team Your administrator can incorporate multiple telephones in a team. If your telephone belongs to a team, you can also accept calls intended for other members of this team. Signalling of a group call can be set up such that the relevant phones ring as follows: •...

  • Page 40: Blf Call Pickup

    Basic functions Step by step Prerequisite: BLF keys have been configured (see page 61). The BLF key for the relevant user is not illuminated or flashing on your phone. Press the BLF sensor key. The user is called. The key on your phone will also not light when the user answers.

  • Page 41: Listening To Voicemail

    Basic functions Step by step Listening to voicemail To use this function, you need to have a voice mailbox set up on your communication platform for voicemails (see page 27). The message key flashes to indicate new mes- sages and the F icon appears on the display. The LED only extinguishes when all new messages have been picked up and there are no missed calls.

  • Page 42: Making Calls

    Basic functions Step by step Making calls If you allowed the option "Busy When Dialing" page 85, you will not be interrupted by an incoming call. In this case, the caller hears the busy signal. Off-hook dialing Lift the handset. Enter the station number.

  • Page 43: On-Hook Dialing

    Basic functions Step by step On-hook dialing The connection is set up with on-hook dialing via the loudspeaker (speakerphone mode) or via a connected headset. Press the key shown. Press the key if a headset is connected. and/or Enter the station number. Press or wait until the dial delay expires (see page 83).

  • Page 44: Dialing Using The Hotline Or Warmline Function

    Basic functions Step by step Dialing using the hotline or warmline function Your administrator can configure a hotline or warmline for your phone. If you lift the handset of the phone or press the loud- speaker key • with a hotline immediately or •...

  • Page 45: Redial

    Basic functions Step by step Redial Redialing from the call list Press the key shown. You are automatically directed to the Dialed call list in the Calls menu. Niels, Bohr 07:06 am Select and confirm the entry you want. The phone number associated with the list entry is dialed.

  • Page 46: Consulting A Second Party

    Basic functions Step by step Consulting a second party You can call a second party while a call is in progress. The connection to the first party is placed on hold. Prerequisite: You are conducting a call. Consult Select and confirm the option shown in the connec- tion's context menu.

  • Page 47: Switching To The Held Party (Alternating)

    Basic functions Step by step Switching to the held party (alternating) Prerequisite: You are conducting a consultation call. Alternate? Select and confirm the option shown in the connection's context menu. It does not matter which context menu is open when alternating. The "Alternate" function appears in both menus (active and passive connection).

  • Page 48: Putting On Hold And Retrieving Alternately Or Simultaneously

    Basic functions Step by step Putting on hold and retrieving alternately or simultaneously Putting an active call on hold Prerequisite: You are conducting a consultation call page 46 or have accepted a second call page 72. The "Hold" sensor key must be configured page 56.

  • Page 49: Connecting Parties

    Basic functions Step by step Connecting parties You can connect the first party with the party you con- sulted, clearing down your connection to both parties in the process. Prerequisite: You are conducting a consultation call page 46 and call joining must be allowed page 49.

  • Page 50: Call Forwarding

    Basic functions Step by step Call forwarding You can forward calls for your phone to another phone. Three forwarding conditions can be programmed in the forwarding menu: • All Calls • Busy • On no reply Because of its direct impact, "All Calls" call forwarding has the highest priority followed by "No reply"...

  • Page 51: Programming Call Forwarding

    Basic functions Step by step Programming call forwarding Configuring destination phone numbers for call forwarding You can configure up to five destination phone numbers for call forwarding. These destination phone numbers can then be assigned to the different forwarding types. You can then enable one of the forwarding types page 53).
  • Page 52 Basic functions Step by step Assigning a destination phone number to a call forwarding type Press the key shown. The pop-up menu opens: Select and confirm the option shown. Edit call forwarding An overview of call forwarding settings appears. Destination Select the destination option for one of the following forwarding types: •...

  • Page 53: Activating/Deactivating Call Forwarding

    Basic functions Step by step Activating/deactivating call forwarding z You can also configure this setting via the Web interface page 125. Prerequisite: At least one destination phone number is programmed ( page 52). Press the key shown. The pop-up menu opens: Edit call forwarding Select and confirm the option shown.

  • Page 54: Activating Call Forwarding For All Calls

    Basic functions Step by step Activating call forwarding for all calls Use the function key to activate call forwarding for all calls. z You can also configure this setting via the Web interface page 125. Prerequisite: There is at least one forwarding destina- tion programmed page 51.

  • Page 55: Call Forwarding Chain

    Basic functions Step by step Call forwarding chain Sometimes calls to a station are forwarded to another station which also has call forwarding or DND activated. This can create a call forwarding chain consisting of several telephones where the last member of the chain is your phone.

  • Page 56: Programmable Sensor Keys

    Programmable sensor keys Step by step Programmable sensor keys The phone features a range of functions that can, if required, be stored on programmable sensor keys. The phone comes with six sensor keys, all of which can be programmed on two separate levels. The "Shift"...

  • Page 57: Programming Sensor Keys

    Programmable sensor keys Step by step Programming sensor keys z You can also configure this setting via the Web interface page 125. Initiating programming Directly via the sensor key Hold down the sensor key to which a function should be assigned until the programming prompt is displayed.

  • Page 58: Beginning Programming

    Programmable sensor keys Step by step Beginning programming Normal Select and confirm the option shown to program the first level. Shifted Select and confirm the option shown to program the second level. Do not disturb Select and confirm the required function in the list (e.g.
  • Page 59 Programmable sensor keys Step by step Setting Select and confirm this option to enter a destination phone number. Enter and confirm a station's destination phone number. You can select and insert special characters in the dial- ing sequence: « Clear call ~ Make consultation »...

  • Page 60: Forwarding

    Programmable sensor keys Step by step Forwarding Hold down the sensor key to which a function should be assigned until the programming prompt is displayed. If the prompt is not displayed or a programmed function is not executed, you can only launch key programming via the user menu (ask your admin- istrator about the current setting).

  • Page 61: Blf Sensor Keys

    Programmable sensor keys Step by step BLF sensor keys The relevant administrator can configure BLF sensor keys for you for displaying the status of other internal users. Every configured BLF sensor key is assigned to the internal phone number of a different telephone. Based on the status of the LED, you can determine whether: •...

  • Page 62: Using Sensor Keys

    Programmable sensor keys Step by step Popup alarm Select the option shown. Select and confirm Yes/No in the context menu. Save & Exit Select and confirm the option shown. Using sensor keys The use of programmed functions depends on the phone's status.

  • Page 63: Resetting Sensor Keys

    Programmable sensor keys Step by step Resetting sensor keys You can reset sensor keys you configured to factory set- tings (see also page 124). Press the key shown. Settings Select and confirm the option shown. User Select and confirm the option shown. if nec.

  • Page 64: Enhanced Phone Functions

    Enhanced phone functions Step by step Enhanced phone functions Incoming calls Accepting calls via the headset Prerequisite: The headset is connected. The LED flashes when a call is received. Press the key shown. Conduct call. Ending the call: Press the key shown. The LED stops illuminating. Deflecting a call Using call deflection Prerequisite: An incoming call is displayed or signalled.
  • Page 65 Enhanced phone functions Step by step Permitting call deflection z You can also configure this setting via the Web interface page 125. Press the key shown. Settings Select and confirm the option shown. User Select and confirm the option shown. if nec.

  • Page 66: Rejecting A Call

    Enhanced phone functions Step by step Rejecting a call You can reject an incoming call. In the pop-up menu: Reject Select and confirm the option shown. The caller hears a busy signal. If the rejected caller's phone number is trans- mitted, it is saved in the call list.
  • Page 67 Enhanced phone functions Step by step Setting alerts Use the Call forward alerts menu to enable and disable visual and audible alerts for call forwarding (not possible with the Forwarding key). Alerts Select and confirm the option shown. Visual alerts = No Select the option shown.

  • Page 68: Placing A Call On Hold

    Enhanced phone functions Step by step Placing a call on hold You can use this function to place an ongoing call on hold, for instance, to prevent the other party over- hearing a conversation with a colleague in the same room.
  • Page 69 Enhanced phone functions Step by step Settings Select and confirm the option shown. User Select and confirm the option shown. if nec. Enter and confirm the User password. Configuration Select and confirm the option shown. Connected calls? Select and confirm the option shown. Allow hold rem.? Select and confirm the option shown.
  • Page 70 Enhanced phone functions Step by step Setting the hold reminder time Use the "Hold reminder" function to set the length of the timeout before an automatic reminder is issued about a held call. The minimum value is 1, in other words, the reminder is output after one minute.
  • Page 71 Enhanced phone functions Step by step Music on hold Music on hold is played back when you are placed on hold by another party, providing this option is active. z You can also configure this setting via the Web interface page 125.

  • Page 72: Call Waiting (Second Call)

    Enhanced phone functions Step by step Call waiting (second call) You can accept a second incoming call in the course of an ongoing call. The caller hears the on-hook signal while you hear a call-waiting signal tone. You can ignore or accept the second call. Before you accept the second call, you can end the first call or place it on hold for subsequent retrieval.
  • Page 73 Enhanced phone functions Step by step Ignoring second call Prerequisite: You are conducting a call and call waiting is allowed ( page 74). In the pop-up menu: Ignore Select and confirm the option shown. The caller still hears the on-hook signal. You can subse- quently Accept, Reject or Deflect the second call via the context menu.
  • Page 74 Enhanced phone functions Step by step Connecting parties Complete Xfer Select and confirm the option shown in the active con- nection's context menu. The other two parties are now connected to one another. You can now hang up or dial another number for instance.
  • Page 75 Enhanced phone functions Step by step Save & Exit Select and confirm the option shown. Assuming Allow call waiting is activated, you can toggle the configured sensor key to switch call waiting on/off ( page 74). Toggling associate Set the "Toggle associate" function to Yes if you want to connect to a second or pickup call by hanging up.

  • Page 76: Transferring A Call

    Enhanced phone functions Step by step Transferring a call You can transfer your current call to another party with or without consultation. Blind transfer Prerequisite: You are conducting a call. The options "Allow Call Transfer" and "Transfer on Ring" were allowed page 77).
  • Page 77 Enhanced phone functions Step by step If the party does not answer, you will be called back by the first party. Allowing call transfer z You can also configure this setting via the Web interface page 125. Press the key shown. Settings Select and confirm the option shown.
  • Page 78 Enhanced phone functions Step by step Allowing "Transfer on Ring" If this option is allowed, you can activate call transfer by replacing the handset even before the called party answers. z You can also configure this setting via the Web interface page 125.

  • Page 79: Cti Calls

    Enhanced phone functions Step by step CTI calls Beep on auto-answer When you dial a number with a CTI application (e.g. Outlook) and auto-answer is activated, the phone switches automatically to speakerphone mode. If auto- answer is deactivated, the phone first rings and you have to press the loudspeaker key or lift the handset in order to set up the connection.
  • Page 80 Enhanced phone functions Step by step Save & Exit Select and confirm the option shown. Beep on auto-reconnect You can reconnect a held call both via the CTI applica- tion and via the phone. A beep sounds when you toggle between an active call and a held call when the function is active.

  • Page 81: Making Calls

    Enhanced phone functions Step by step Making calls If you want to dial from a phonebook or a call list, you should not lift the handset or press the loudspeaker or headset key beforehand. Dialing with the selected dialing key You can program frequently used phone numbers on programmable sensor keys ( page 56).

  • Page 82: Dialing A Phone Number From A List

    Enhanced phone functions Step by step Dialing a phone number from a list The following call lists are available in the "Calls" directory: • Missed • Dialed • Received • Forwarded For a detailed description of the call lists, see page 28.

  • Page 83: Using Autodial Delay

    Enhanced phone functions Step by step Using autodial delay A number is automatically dialed after a set delay start- ing from the entry of the number's last digit. The auto- dial delay can be used: • when dialing in idle mode •...
  • Page 84 Enhanced phone functions Step by step Settings for autodial delay z You can also configure this setting via the Web interface page 125. The setting does not affect automatic emergency number dialing. If you select Autodial delay, you must either confirm the "Dial"...
  • Page 85 Enhanced phone functions Step by step Allowing "Busy When Dialing" If you activate this function, an incoming call received while you are performing dialing is rejected. The caller then hears the busy signal. z You can also configure this setting via the Web interface page 125.

  • Page 86: Conference

    Enhanced phone functions Step by step Conference This type of conference is also referred to as a three- party conference. It involves up to three participants. Prerequisite: You are conducting a consultation call page 46 or have accepted a second call page 72, and the conference function is active page 87.
  • Page 87 Enhanced phone functions Step by step Allowing a conference This option allows or blocks the "Conference" function. z You can also configure this setting via the Web interface page 125. Press the key shown. Settings Select and confirm the option shown. User Select and confirm the option shown.
  • Page 88 Enhanced phone functions Step by step Allowing joining in a conference You can use this option to decide whether or not your call partners are allowed to join calls after you exit the conference call. z You can also configure this setting via the Web interface page 125.

  • Page 89: Phonebooks And Call Lists

    Phonebooks and call lists Step by step Phonebooks and call lists Local phonebook The personal phonebook is restricted to 100 entries. If you have configured a sensor key for the local phone- book, you can open it using this sensor key page 56).

  • Page 90: Deleting A Contact

    Phonebooks and call lists Step by step Change and confirm. Save & Exit Select and confirm the option shown. Deleting a contact You can also delete contacts via the Web interface page 125. Press the key shown. Personal Confirm to open the local phonebook. Niels, Bohr Select the required entry.

  • Page 91: Searching For A Contact

    Phonebooks and call lists Step by step Searching for a contact Press the key shown. Personal Confirm to open the local phonebook. Option Is displayed Enter the first letter of the name you are searching, e.g. k. J L5 (Abc) Kirsch, Erika The name first found in which the first letter is K is dis- played.

  • Page 92: Ldap Database

    Phonebooks and call lists Step by step LDAP database You can search an LDAP database (corporate phone- book) for contact entries if you can reach this database over your network and your access was correctly con- figured by your administrator. You can perform searches using the name (simple search) or different information on an entry (advanced search), for example, job title or department name.

  • Page 93: Extended Ldap Editing

    Phonebooks and call lists Step by step Extended LDAP editing Viewing an LDAP entry Prerequisite: You found and selected an LDAP entry (see above). Details Select and confirm the option shown in the context menu for the entry. All fields of the entry are displayed. Resetting the search fields Prerequisite: The search fields are listed.

  • Page 94: Quick Search

    Phonebooks and call lists Step by step Quick search Press the key shown. Corporate Select and confirm to open the company-wide Phone book. Option Is displayed Enter the first letter of the name you are looking for, e.g. "k". j l5 (abc) Kirsch, Erika Do not enter any further characters.

  • Page 95: Call Lists

    Phonebooks and call lists Step by step Call lists For a detailed description of the different call lists, see page 28. Editing entries Select entry Press the key shown. Calls Select and confirm the option shown. Missed For instance, select and confirm the list of missed calls (see also page 55).

  • Page 96: Privacy/Security

    Privacy/security Step by step Privacy/security Deactivating the ringer You can deactivate your ringtone if you do not want to be disturbed by your phone ringing. Hold down the key shown. The "Ringer off" icon appears in the status bar on the idle display page 21.

  • Page 97: Do Not Disturb

    Privacy/security Step by step Do not disturb If "Do not disturb" is activated, your telephone will not ring. The caller hears the busy signal. Prerequisite: A programmable key is assigned the function "Do not disturb" (see page 56). "Do not disturb"...

  • Page 98: Allowing "Do Not Disturb

    Privacy/security Step by step Allowing "Do not disturb" z You can also configure this setting via the Web interface page 125. Press the key shown. Settings Select and confirm the option shown. User Select and confirm the option shown. if nec. Enter and confirm the User password.

  • Page 99: Security

    Privacy/security Step by step Security User password Your User password protects your individual configura- tions, including your language settings. You can also use the User password to lock your telephone page 101. The preset password "000000" corresponds to a blank password. In other words, the phone cannot be locked and the user menu is not pass- word protected (see also page 100).
  • Page 100 Privacy/security Step by step Deactivating the user password You can deactivate the phone's password prompt if a password has already been configured. The deactivation of the password prompt does not affect the Web interface page 125 or CTI applications that use a password prompt. The password "000000"...

  • Page 101: Locking The Phone

    Privacy/security Step by step Locking the phone You can lock your phone to protect it against unauthor- ised access. In this way, no one can make calls or change your user settings unless they know your user password. If an emergency number is entered on the phone by administrator, "Emergency call"...
  • Page 102 Privacy/security Step by step Unlocking the phone Unlock phone Confirm the option shown. Enter the User password and confirm. The phone is unlocked if the password is correct. A predefined emergency number can be dialed if the phone is locked. If the phone is locked, selected dialing keys cannot be used.

  • Page 103: Individual Phone Configuration

    Individual phone configuration Step by step Individual phone configuration Display Adjusting the display to a comfortable reading angle You can swivel the display unit. Adjust the display unit so that you can clearly read the screen. Setting contrast The display has six contrast levels that you can set according to your light conditions.

  • Page 104: Adjusting The Brightness

    Individual phone configuration Step by step Adjusting the brightness The display has seven brightness levels that you can set according to your light conditions. z You can also configure this setting via the Web interface page 125. Press the key shown. Settings Select and confirm the option shown.

  • Page 105: Background Lighting

    Individual phone configuration Step by step Background lighting You can have the background lighting switch off auto- matically after a time defined by you. z You can also configure this setting via the Web interface page 125. Press the key shown. Settings Select and confirm the option shown.

  • Page 106: Contrast For The Octophon F640 Key Module

    Individual phone configuration Step by step Contrast for the Octophon F640 key module If an Octophon F640 key module is connected to your Octophon F640, you can set contrast for it. Press the key shown. Settings Select and confirm the option shown.

  • Page 107: Date And Time

    Individual phone configuration Step by step Date and time You can set the date and time display here if necessary. z You can also configure these settings via the Web inter- face page 125. Setting the time Press the key shown. Settings Select and confirm the option shown.

  • Page 108: Setting Daylight Saving Time

    Individual phone configuration Step by step Enter and confirm the date. Save & Exit Confirm the option shown. Setting daylight saving time Prerequisite: Auto DST is deactivated page 109. z You can also configure this setting via the Web interface page 125.

  • Page 109: Automatic Daylight Saving Time

    Individual phone configuration Step by step if nec. Enter and confirm the User password. Date and time Select and confirm the option shown. Difference (mins) Select and confirm the option shown. Enter and confirm the difference between daylight and standard time in minutes. Save &...

  • Page 110: Time Display Format

    Individual phone configuration Step by step Time display format z You can also configure this setting via the Web interface page 125. Press the key shown. Settings Select and confirm the option shown. User Select and confirm the option shown. if nec.

  • Page 111: Audio

    Individual phone configuration Step by step Audio Volumes Use this selection to set the following volumes: • Loudspeaker • Ringer • Handset • Headset • Handsfree • Rollover Example: Handset Press the key shown. Settings Select and confirm the option shown. User Select and confirm the option shown.

  • Page 112: Settings

    Individual phone configuration Step by step Settings Room character To ensure that the other party can hear you properly in speakerphone mode, you can adjust the phone to the room acoustics by choosing one of the following room character conditions: "Normal", "Echoing", "Muffled". z You can also configure this setting via the Web interface page 125.
  • Page 113 Individual phone configuration Step by step if nec. Enter and confirm the user password. Audio Select and confirm the option shown. Settings? Select and confirm the option shown. Ringer file Select and confirm the option shown. ABC.wav Select the ringer tone file or "pattern"...
  • Page 114 Individual phone configuration Step by step Pattern sequence z You can also configure this setting via the Web interface page 125. Prerequisite: You have chosen the "pattern" ringtone, page 112. Press the key shown. Settings Select and confirm the option shown. User Select and confirm the option shown.
  • Page 115 Individual phone configuration Step by step Opening listening mode Select the mode here that you prefer for open listening (see page 36). z You can also configure this setting via the Web interface page 125. Press the key shown. Settings Select and confirm the option shown.
  • Page 116 Individual phone configuration Step by step Setting headset port use Here you set whether you are using a wired or cordless DECT headset. z You can also configure this setting via the Web interface page 125. Press the key shown. Settings Select and confirm the option shown.

  • Page 117: Key Click

    Individual phone configuration Step by step Key click You can select here whether a tone should be heard when a key is pressed. You can also decide whether this should apply for all keys or only those on the key- pad.

  • Page 118: Setting The Language And Country

    Individual phone configuration Step by step Setting the language and country Selecting a language z You can also configure this setting via the Web interface page 125. Press the key shown. Settings Select and confirm the option shown. User Select and confirm the option shown. if nec.
  • Page 119 Individual phone configuration Step by step You may choose from the following languages: 1. Bahasa Indonesia 2. Bahasa Malaysia 3. Brasileiro 4. Català Ceština 6. Dansk 7 . Deutsch 8. Eesti keel 9. English 10. English(US) 11. Español 12. Français 13.

  • Page 120: Country-Specific Setting

    Individual phone configuration Step by step Country-specific setting Adapt your phone settings to suit the country-specific conditions (for example, transmission parameters). z You can also configure this setting via the Web interface page 125. Press the key shown. Settings Select and confirm the option shown. User Select and confirm the option shown.

  • Page 121: Context Menu

    Individual phone configuration Step by step Context menu After a connection is set up, a context menu appears with dependent functions. You can activate/deactivate the automatic display and can also set how long the context menu should be displayed. For information on manual setting of the context menu, see page 17.
  • Page 122 Individual phone configuration Step by step Save & Exit Select and confirm the option shown.

  • Page 123: Network Information

    Individual phone configuration Step by step Network information This information overview in the user area of the service menu provides you with information about the IP address or name of the phone and the HTML address of the Web interface. It also provides real-time data about the network activity of the phone.

  • Page 124: Resetting User Data

    Individual phone configuration Step by step Resetting user data The following user-specific settings changed via the phone menu or the Web interface can be reset to factory settings. • Display contrast • Language setting • Audio settings – Volumes – Settings •...

  • Page 125: Web Interface (Wbm)

    Web interface (WBM) Web interface (WBM) General You can configure a number of settings for your phone via the Web inter- face. Communication is via a secure HTTPS connection. Calling up the Web interface For more information on the IP address, the Web interface address, and how to connect the telephone to the network, refer to the sec- tion entitled "Network information"...

  • Page 126: User Pages

    Web interface (WBM) User Pages The Web interface homepage opens once you have entered and confirmed the phone's IP address: User menu Phone information User selection User login Highlighted entry (current page) Menu heading Menu entry 1. Click a menu heading to display the individual menu entries. Click the menu heading again to close the menu.

  • Page 127: User Menu

    Web interface (WBM) User menu All settings that you can make via the Web interface's user menu can also be made via the phone's user menu. User Pages User login V page 99 Date and time – Local time V page 107 –...
  • Page 128 Web interface (WBM) – Alerts – Visual alerts V page 67 – Audible alerts V page 67 – Forwarding party V page 55 – Handling – Allow call waiting V page 74 – Allow DND V page 98 – Allow busy when dialing V page 85 –...
  • Page 129 Web interface (WBM) – Program keys – Normal – Edit V page 57 – Shifted – Edit V page 57 – Key Module 1 (if available such as Program keys) – Key Module 2 (if available such as Program keys) –...

  • Page 130: Fixing Problems

    Fixing problems Fixing problems Caring for your telephone • Never allow the telephone to come into contact with colouring, oily or aggressive agents. • Always use a damp or antistatic cloth to clean the telephone. Never use a dry cloth. •...

  • Page 131: Contact Partner In The Case Of Problems

    Fixing problems Contact partner in the case of problems Contact your administrator if a fault persists for more than five minutes, for example. Labelling keys The following options are available for labelling keys of the Octophon F615 key module ( page 15) with the functions or numbers assigned to them: Labelling •...

  • Page 132: Local User Menu

    Local user menu Local user menu Opening the user menu on the phone Press the key to open the telephone menu. In the Settings menu, open the User menu. You are prompted to enter the page 99. Confirm this with OK. The options of the user User password menu are available.
  • Page 133 Local user menu – Ringer2.wav – Ringer3.wav – Ringer4.wav – Ringer5.wav – Ringer6.wav – Pattern melody: 2 page 113 – 1 – 2 – 3 – 4 – 5 – 6 – 7 – 8 – Pattern sequence: 1 page 114 –...
  • Page 134 Local user menu – Yes – No – Immediate dialing: Yes Not relevant – Yes – No – Incoming calls? – Deflecting? – Option: Save & Exit – Exit (no save) – Allow deflection: Yes page 65 – Yes – No –...
  • Page 135 Local user menu – Exit (no save) – Destination 1 – Destination 2 – Destination 3 – Destination 4 – Destination 5 – Duration: 16 – Alerts – Option: Save & Exit – Exit (no save) – Visual alerts: No page 67 –...
  • Page 136 Local user menu – No? – Return? – Allow call joining: Yes page 49 – Yes – No – Join in conferences: Yes page 88 – Yes – No – Allow hold rem.: Yes page 68 – Yes – No –...
  • Page 137 Local user menu – Busy Lamp Field: page 61 – Return? Phone? – Display? – Option: Save & Exit – Exit (no save) – Brightness: page 104 – Contrast: page 103 – Key mod. contrast: page 106 – Program keys Press the key to be programmed –...
  • Page 138 Local user menu – Option: Save & Exit – Exit (no save) – Country: DE page 120 – DE? – Further countries, see page 120 – Language: Deutsch page 118 – Deutsch – Further languages, see page 119 – Date format: dd/mm/yyy page 110 –...

  • Page 139: Key Functions

    Local user menu Key functions Normal You can program the following functions at the Normal function key level: • Selected dialing • Repeat dialing • Forward all calls • Forward no reply • Forward busy • Mute • Ringer off •...
  • Page 140 Local user menu Shifted You can program the following functions at the Shifted function key level: • Selected dialing • Repeat dialing • Alternate • Blind transfer call • Transfer call • Deflecting • Conference • Repertory dial • Release (disconnect) •...
  • Page 141 Starting a conference ............. 117 Key click ........12 Connection options ....... 106 Key module contrast ..........46 Consultation ....14 Key module for Octophon F640 ..72 Consultation call from second call ..........14 Key modules ........... 22 Context menus...
  • Page 142 Index ..........96 Ringtone off ........118 Language setting ........120 Country setting ....118 Language for user prompts ......... 25 Search contacts, ............92 LDAP ..........72 Second call LED display ............73 Deflect ..........18 DSS keys ............ 73 Ignoring ..........
  • Page 143 Important telephone numbers In case of technical failures: For sales queries: For handover of equipment, please quote the telephone number! Published by: Deutsche Telekom AG Right of modifications reserved. Part number: A31003-T2080-U101-7-7619 SW version: 1.0 Date: 01/2012 Printed on environmentally friendly...

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