Olympus DS-660 Instructions Manual
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Olympus DS-660 Instructions Manual

Olympus DS-660 Instructions Manual

Olympus microcassette recorder - digital voice recorder user manual
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DIGITAL VOICE
RECORDER
DS-660
INSTRUCTIONS
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
EN
you test the record function and volume before use.
1

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  • Page 1 DIGITAL VOICE RECORDER DS-660 INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that...

  • Page 2: Safe And Proper Usage

    If the DSS Player is installed, click the [Start] button, select [All Programs], then [ OLYMPUS DSS Player Pro], then click [DS-660 Instructions]. You can read more about the items listed below.
  • Page 3 1 remove the batteries immediately while being careful not to burn yourself, and; 2 call your dealer or local Olympus representative for service. AC Adapter Warning • Do not attempt to disassemble, repair or modify the AC adapter in any way.

  • Page 4: Main Features

    Main Features The recorder stores highly compressed DSS format voice messages in 32 MB integrated flash memory. The recorder supports two recording modes, SP (Standard Playback) mode or LP (Long Playback) mode ( P.18). • Continuous recording time is approximately 5 hours and 10 minutes in SP mode and approximately 11 hours in LP mode.

  • Page 5: Table Of Contents

    Table of Contents Getting Started Identification of Parts ... 6 Inserting Batteries ... 8 Using the AC Adapter ... 9 Basic operations Recording ... 12 Using the Variable Control Voice Actuator (VCVA) ... 16 Recording Modes (REC MODE) ... 18 Other functions Locking Files (LOCK) ...

  • Page 6: Identification Of Parts

    Identification of Parts 1 2 3 & 1 Built-in microphone 2 Record/Play indicator lamp 3 Microphone jack 4 VOLUME control 5 NEW button 6 REC (Record) /SET button 7 INDEX button 8 REW (Rewind) /– button 9 FF (Fast Forward) /+ button 0 FOLDER/MENU button ! HOLD switch @ Built-in speaker...
  • Page 7 Display (LCD Screen) 1 Battery indicator 2 Alarm indicator 3 VCVA (Variable Control Voice Actuator) indicator 4 Record mode indicator 5 Folder 6 Current file number 7 Erase lock indicator 8 Character Information display How to Use the Clip • Press the area that the arrow points to. •...

  • Page 8: Inserting Batteries

    Inserting Batteries Lightly press down on the arrow and slide the battery cover open. Insert two AAA alkaline batteries, observing the correct polarity. Close the battery cover completely. Replacing batteries The battery indicator on the display changes as the batteries lose power.

  • Page 9: Using The Ac Adapter

    Using the AC Adapter Plug the optional AC adapter (Olympus Model A321 or A322) into household power outlet and connect the power plug to the recorder’s power connector (DC 3 V) as shown in the illustration. Always stop recording before connection.

  • Page 10: Setting Time/Date (Time&Date)

    Setting Time/Date (TIME&DATE) If you have set the time and date, information as to when an audio file is recorded is stored automatically with that file. The time and date should be set to ease file management tasks. The time and date setting is also needed to perform the alarm playback function ( P.29). The hour indicator will flash automatically when you load batteries before using the recorder for the first time, or after the recorder hasn't been used for a long time.

  • Page 11: Changing The Time/Date

    Example: July 14, 2003 7M 14D ‘03Y (Initial setting) ↓ 14D 7M ‘03Y ↓ ‘03Y 7M 14D Set the month. 1 Press the FF/+ button or REW/– button to set the month. 2 Press the REC/SET button to accept the month. Changing the Time/Date Set the date.

  • Page 12: Recording

    Recording The recorder provides five folders, A, B, C, D and E, and each message recorded in a folder is saved as a Digital Speech Standard (DSS) file. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information.
  • Page 13 Notes • A beep will sound when remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording. • “MEMORY FULL” or “FOLDER FULL” will be displayed when the memory or folder capacity is full. Delete any unnecessary files before recording any further ( P.22) or transfer voice files to your computer using DSS Player Software ( P.38).

  • Page 14: Overwrite Recording

    Recording Overwrite Recording You can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased. Choose and play the file you want to overwrite. Press the STOP button where you want to start overwriting. a Current playback time b Total recording time of the file being played...

  • Page 15: Insert Recording

    Insert Recording Additional recordings can be inserted into previously recorded files. Choose and play the file you want to insert. While playing a file, press the FOLDER/MENU button if you want to insert additional recording. “INSERT REC?” appears on the display. Press the REC/SET button to start inserting additional recording.

  • Page 16: Using The Variable Control Voice Actuator (Vcva)

    Using the Variable Control Voice Actuator (VCVA) When the microphone senses that sounds have reached a preset volume level, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops below the threshold level. The VCVA feature help extend recording time and conserve memory by turning off recording during silent periods.
  • Page 17 Start the recording. When the sound volume is lower than the preset threshold sound level, recording automatically stops after 1 second approximately, and “STANDBY” flashes on the display. The record/play indicator lamp glows when recording starts and flashes when recording pauses. Adjust the start/stop actuation level Using the VOLUME control, adjust the...

  • Page 18: Recording Modes (Rec Mode)

    Recording Modes (REC MODE) You can choose between two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode. Once you choose a mode, files are recorded in the selected mode as long as you do not change the mode. The included 32MB integrated flash memory holds approximately 5 hours and 10 minutes in SP mode and approximately 11 hours in LP mode.

  • Page 19: Microphone Sensitivity

    Microphone Sensitivity Microphone sensitivity is adjustable to meet recording needs. Using the MICSENS switch, choose between the CONF and DICT positions. CONF: High-sensitivity mode that records sounds in all directions. DICT: Low-sensitivity mode suited for dictation. Notes • If you want to record clear or noise-free dictation, select DICT mode and place the microphone 3 to 4 inches from the source.

  • Page 20: Playing

    Playing You can start playing a file at any point. Press the FOLDER/MENU button to choose folder. Press the FF/+ or REW/– button to choose the file that you want to play. Press the PLAY button to start playback. The record/play indicator lamp glows green.
  • Page 21 Playback functions Fast Press the PLAY button once while playing a file. ➥ The recorder plays back at approximately 50% Playback (F.PLAY) faster than normal rate. Slow Press the PLAY button once while fast playing back. ➥ The recorder plays back at approximately 25% Playback (S.PLAY) slower than normal rate.

  • Page 22: Erasing One File At A Time

    Erasing Erasing One File at a Time A selected file can be erased from a folder. Press the FOLDER/MENU button to choose a folder. The folder name is displayed for approximately 2 seconds. Press the FF/+ or REW/– button to choose the file you want to erase.

  • Page 23: Erase All Files From A Folder

    Erase All Files from a Folder All files in a folder can be erased simultaneously, except for locked files ( P.27). Press the FOLDER/MENU button to choose the folder you want to erase all files. The folder name is displayed for approximately 2 seconds.
  • Page 24 Erasing To Partially Erase a File You can erase a selected part of a file. Press the FOLDER/MENU button to choose a folder. The folder name is displayed for approximately 2 seconds. Press the FF/+ or REW/– button to choose the file you want to erase a part.
  • Page 25 Press the ERASE button once more where you want to stop erasing. The erase starting point (time) set in step 4 and the ending point (time) set in this step appear on the display for 8 seconds alternately. Press the ERASE button once more. The display changes to “PARTIAL ERASE!”...

  • Page 26: Noise Cancel Function

    Noise Cancel Function If recorded audio is difficult to understand because of noise, adjust the Noise Cancel setting level. Noise will be reduced in the file when its played back for better sound quality. Press and hold the PLAY button for 1 second or longer while the file is playing.

  • Page 27: Locking Files (Lock)

    Locking Files (LOCK) Locking a file keeps important data from being accidentally erased. Locked files are not erased when you choose to erase all files from a folder ( P.23). 2,4,6 Press the FOLDER/MENU button to choose a folder. Press the FF/+ or REW/– button to choose the file you want to lock.

  • Page 28: Index Marks

    Index Marks Index marks can be placed in a file during recording or playback to provide and quick and easy way of keeping track of important sections in the file. Setting an Index Mark Press the INDEX button during recording or playback to set an index mark.

  • Page 29: Alarm Playback Function (Alarm)

    Alarm Playback Function (ALARM) The alarm playback function can be set to play a selected file at a pre-set time. 2,4,6,8 Press the FOLDER/MENU button to choose a folder. Press the FF/+ or REW/– button to choose the file to be played when the alarm sounds.
  • Page 30 Alarm Playback Function (ALARM) Notes • The alarm playback function can be set for only one file at a time. • The alarm will sound at the scheduled time every day unless the alarm playback setting is cleared. • If you wish to change the file for alarm play, first turn the alarm settings “OFF”, then make any desired new alarm settings.

  • Page 31: Assigning Folder Names (Foldername)

    Assigning Folder Names (FolderName) The 5 folders on the recorder (Folder A to Folder E) can be easily renamed. The folder name is limited to 8 characters each. Frequentlly used names such as “dictation (DICT.)”, “meeting (MEETING)” and “schedule (SCHEDULE)” are pre-set in a template. 2,4,6 Press and hold the FOLDER/MENU button for 1 second or longer.
  • Page 32 Assigning Folder Names (FolderName) Recorder buttons that are used to input characters Button Push REC/SET Press once Press and hold FF/+ Press once Press and hold REW/– Press once Press and hold ---------- ERASE ---------- INDEX Press once Press and hold DISPLAY Press once Press and hold...

  • Page 33: Available Characters

    Available characters Type of Characters DICT. = MEETING = MEMO = NOTE = IDEA = TO DO = REMINDER = Folder name LECTURE = SCHEDULE = ARCHIVE input TOP PRIORITY = PRIORITY = IMPORTANT = CONFIDENTIAL = Template File comment PRIVATE = DON’T FORGET =THINGS TO DO = MESSAGE = input CONVERSATION = REPORT...

  • Page 34: Assigning File Comments (Comment)

    Assigning File Comments (COMMENT) Comments of up to 100 characters can be added to each recorded file. Comments and other file information such as date and time can help identify recordings without having to playback. Press the FF/+ or REW/– button to choose the file you want to comment setup.

  • Page 35: Lcd Display Information

    LCD Display Information The LCD screen on the recorder can display 4 different format of information by pressing the DISPLAY button. This help review and confirm different recorder settings and file information. Press the DISPLAY button. The LCD display views will switch every time the DISPLAY button is pressed.

  • Page 36: Formatting The Recorder (Format)

    Formatting the Recorder (FORMAT) If you format the recorder, all function settings will return to their defaults*. All files stored in the recorder will be deleted. If you have important files that you want to save, connect the recorder to a computer and transfer those files from the recorder to the computer before formatting the device.

  • Page 37: Menu List

    Menu List Press and hold the FOLDER/MENU button for 1 second or longer. REC MODE Selection between SP and LP modes ( P.18). VCVA setting ( P.16). Switch between ON VCVA (enabled) and OFF (disabled). Locking files setting ( P.27). Selection between LOCK ON (locked) and OFF (unlocked).

  • Page 38: Using Dss Player Software

    Using DSS Player Software By connecting the recorder to your PC, you will be able to use DSS Player in the following ways: • Play and archive voice files from your PC. • Send voice files with e-mail easily.* • Make backup files of the voice files on the recorder to your PC, and can later transfer files on your PC to the recorder, as necessary.
  • Page 39 Macintosh iMac/ iBook/ Power Mac G3,G4/ PowerBook G3,G4 (The computer must support a standard USB port.) Operating System: Mac OS 9.0-9.2.2/10.1-10.2 RAM: 16 MB or more Hard drive space: 5 MB or more Drive: 2x or faster CD-ROM drive Display: 800 x 600 pixels or more, 256 colors or more USB port: One or more free ports...

  • Page 40: Installing Software

    • If you are running Windows2000/XP (Professional only) or Mac OS X on the network, you need to log on as an Administrator. Windows Insert Olympus DSS Player into the CD-ROM drive. The installation program will start automatically. Once the program starts, jump to step 4.
  • Page 41 Select the recorder you use. When the Selecting Recorder dialogbox opens, select [DS-660] and click [Next]. Copy files. Wait until DSS Player is installed on your PC, then click [Finish]. If you checked on [Install “Adobe Acrobat Reader”.] at step 10, proceed to step 13...
  • Page 42 Installing Software Macintosh Insert DSS Player for Mac into the CD-ROM drive. Double-click CD icon. Double-click the desired language to select it. Double-click the following icon. (OS 9.x) DSS Player for Mac Installer (OS X) DSS Player (for Mac) Installer OS X Click [Continue] when the DSS Player for Mac opening screen appears.

  • Page 43: Using Online Help

    To open Online Help, you have the following options. (Windows) • Click the [Start] button, select [All Programs], then [Olympus DSS Player Pro], then click [Dictation Help]. • While DSS Player is running, choose [Contents] from the [Help] menu. • While DSS Player is running, press [F1] on the keyboard.

  • Page 44: Connecting To Your Pc

    Connecting to Your PC Be sure to finish installing DSS Player before connecting the recorder. If “Add New Hardware Wizard” appears, cancel the wizard by pressing the [Cancel] button and then install DSS Player. Notes • NEVER disconnect the USB cable while the record/play indicator lamp is flashing. If you do, the data will be destroyed.
  • Page 45 Connecting to your PC using the cradle Place the recorder on the cradle Insert end A of the USB cable to your PC's USB port or USB hub. Connect the end b of the USB cable to the cradle. Make sure that the recorder is off, and place it in the cradle.

  • Page 46: Running Dss Player

    The check mark on [DSS Player Pro] disappears. For automatic start, select and click DSS Player to reinstate again. Manual start Start Windows. Click the [Start] button, select [All Programs], then [Olympus DSS Player Pro]. Click [Dictation Module]. Note If you connect the recorder before installing DSS Player, the “Add New Hardware Wizard”...
  • Page 47 Macintosh Start your Macintosh. Connect the recorder to your PC. For cable connection instructions, see “Connecting to Your PC” ( P.44). Double-click the DSS Player for Mac folder. The DSS Player for Mac folder opens. Double-click DSS Player. DSS Player for Mac launches.

  • Page 48: Window Names

    Window Names (Windows) 1 Play Control Bar Control buttons to play and stop voice files. 2 Dictation Folder Window Will display the directory structure of the DSS, WAVE (Windows only) and AIFF (Macintosh only)-format files stored on your PC's hard disk. 3 Device Manager Window Will display the directory structure of the folders in the recorder.

  • Page 49: Download Voice Files From The Recorder

    Download Voice Files from the Recorder There are 3 download options to transfer voice files from the recorder to the PC: • Download Selected Files Download one or several voice files to your PC. • Download Folders Download all the voice files in one folder. •...
  • Page 50 Download Voice Files from the Recorder Download the voice file. (Windows) From the [Download] menu, click [Download Selected Files]. (Macintosh) From the [Tools] menu, click [Download Selected Files]. Download complete. Do not disconnect the USB cable while the record/play indicator LED on the recorder is flashing.

  • Page 51: Play A Voice File

    Play a Voice File Select the folder. Select the folder that contains the voice file you would like to play. Select the voice file. Select the voice file to play from the Voice File List Box. Play the voice file. Click the (play) button of the Play Control Bar.

  • Page 52: Other Information Alarm Message List

    See DSS Player online help for details. This is a malfunction, so go to the store where you purchased the recorder or an Olympus service station for repair. Reformat the memory ( P.36). This is a malfunction. Contact the place of purchase or Olympus...

  • Page 53: Troubleshooting

    Set the microphone sensitivity to CONF mode and try again ( P.19). Erase unnecessary index marks ( P.28). Unlock the file ( P.27). Use the Olympus A321 (for US, Canada) or A322 (for Europe except U.K) AC adapter (Optional). Switch to the right folder.

  • Page 54: Accessories (Optional)

    Troubleshooting Symptom Probable cause Cannot use Fast Noise Cancel function is set to “LOW” or Playback or Slow “HI”. Playback Noise Cancel A file is being played back in Fast Playback function doesn't or Slow Playback mode. work Cannot connect Some PCs and USB hubs may not provide to PC sufficient power.

  • Page 55: Specifications

    Technical Assistance And Support The following are contact information for technical support for Olympus recorders and software only. N Technical Hotline Number in the U.S. and Canada 1-888-553-4448 N User Support E-mail address in the U.S. and Canada distec@olympus.com...
  • Page 56 European requirements for safety, health, environment and customer protection. http://www.olympus.com DS-660 DIGITAL VOICE RECORDER OLYMPUS AMERICA INC. 2 Corporate Center Drive, Melville, NY 11747-3157, U.S.A. 800-622-6372 Tested To Comply With FCC Standards L’indication “CE” signifie que ce produit est conforme aux exigences concernant la sécurité,...

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