Page 1 Online User's Guide MFC-8530DN MFC-8535DN MFC-8540DN !CAUTION Before using this product, read carefully these instructions for correct operation. Keep the User's Guide in a secure place for future reference. © 2015 Brother Industries, Ltd. All rights reserved.
Page 2: Table Of Contents
Home > Table of Contents Table of Contents Before You Use Your Brother Machine ....................1 Applicable Models ............................2 Definitions of Notes ............................3 Trademarks ..............................4 Important Note ............................... 5 Introduction to Your Brother Machine....................6 Before Using Your Machine ........................... 7 Control Panel Overview ..........................
Page 3 Cancel a Print Job............................85 Test Print ..............................86 Scan..............................87 Scan Using the Scan Button on Your Brother Machine ................88 Scan Photos and Graphics......................... 89 Save Scanned Data to a Folder as a PDF File .................. 91 Save Scanned Data to a USB Flash Drive..................93 Scan to an Editable Text File (OCR) ....................
Page 4 Print the Network Configuration Report.................... 300 Configure Your Mail Server Settings Using Web Based Management..........301 Configure the Brother Machine for Email or Internet Fax (I-Fax) ............. 304 I-Fax Options ............................ 318 Use the Send Fax to Server Feature....................323 Configure and Operate LDAP Search ....................
Page 5 Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows )........441 ControlCenter2 (Macintosh) ........................443 Scan Using ControlCenter2 (Macintosh)..................444 Set Up the Brother Machine Using ControlCenter2 (Macintosh)............445 Troubleshooting ..........................447 Error and Maintenance Messages ......................448 Transfer Your Faxes or Fax Journal Report ..................454 Document Jams ............................
Page 6 ) ..............487 Where Can I Find My Brother Machine's Network Settings? ............488 My Brother Machine Cannot Print, Scan, or PC-FAX Receive over the Network......489 I Want to Check that My Network Devices are Working Correctly ........... 491 Other Problems ............................
Page 7: Before You Use Your Brother Machine
Home > Before You Use Your Brother Machine Before You Use Your Brother Machine • Applicable Models • Definitions of Notes • Trademarks • Important Note...
Page 8: Applicable Models
Home > Before You Use Your Brother Machine > Applicable Models Applicable Models This User's Guide applies to the following models: MFC-8530DN/MFC-8535DN/MFC-8540DN Related Information • Before You Use Your Brother Machine...
Page 9: Definitions Of Notes
Home > Before You Use Your Brother Machine > Definitions of Notes Definitions of Notes We use the following symbols and conventions throughout this User's Guide: WARNING indicates a potentially hazardous situation which, if not avoided, could WARNING result in death or serious injuries.
Page 10: Trademarks
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.
Page 11: Important Note
Home > Before You Use Your Brother Machine > Important Note Important Note • Do not use this product outside the country of purchase as it may violate the power regulations of that country. ® ® ® • Windows XP in this document represents Windows...
Page 12: Introduction To Your Brother Machine
Home > Introduction to Your Brother Machine Introduction to Your Brother Machine • Before Using Your Machine • Control Panel Overview • Touchscreen LCD Overview • How to Navigate the Touchscreen LCD • Settings Screen Overview • Setting the Home Screen •...
Page 13: Before Using Your Machine
Before Using Your Machine Before attempting any printing operation, confirm the following: • Make sure you have installed the Brother software and drivers. • For USB or network cable users: Make sure the interface cable is physically secure. Simultaneous printing, scanning and faxing Your machine can print from your computer while sending or receiving a fax into memory or while scanning a document into the computer.
Page 14: Control Panel Overview
Home > Introduction to Your Brother Machine > Control Panel Overview Control Panel Overview 1. Near Field Communication (NFC) Reader (MFC-8540DN) You can use card authentication by touching the IC card to the NFC Reader on the control panel. ™...
Page 15: Touchscreen Lcd Overview
Home > Introduction to Your Brother Machine > Touchscreen LCD Overview Touchscreen LCD Overview You can select from two types of screens to set the Home screen: Function screens and Shortcuts screen. When a Function screen is displayed, swipe left or right or press d or c to display the other Function screens.
Page 16 1. Modes • [Fax] Press to access Fax mode. • [Copy] Press to access Copy mode. • [Scan] Press to access Scan mode. • [Secure Print] Press to access the [Secure Print] option. • [USB] Press to access the Direct Print and Scan to USB menus. •...
Page 17 Ready Mode. NOTE This product adopts the font of ARPHIC TECHNOLOGY CO., LTD. Related Information • Introduction to Your Brother Machine...
Page 18: How To Navigate The Touchscreen Lcd
Home > Introduction to Your Brother Machine > How to Navigate the Touchscreen LCD How to Navigate the Touchscreen LCD Press your finger on the LCD to operate it. To display and access all the options, swipe left, right, up, down or press d c or a b on the LCD to scroll through them.
Page 19 6. Press [Med]. 7. Press Related Information • Introduction to Your Brother Machine...
Page 20: Settings Screen Overview
> Settings Screen Overview Settings Screen Overview Press to view the current machine status on the LCD. Use the Settings menu to access all of your Brother machine's settings. The available features vary depending on your model. 1. Toner •...
Page 21: Setting The Home Screen
Home > Introduction to Your Brother Machine > Setting the Home Screen Setting the Home Screen Set the Home screen to either [Basic Functions], [More1], [Shortcuts 1], [Shortcuts 2], [Shortcuts 3], [Shortcuts 4], [Shortcuts 5], [Shortcuts 6], [Shortcuts 7] or [Shortcuts When the machine is idle or you press , the Touchscreen will return to the screen you set.
Page 22: Access Brother Utilities (Windows ® )
Introduction to Your Brother Machine > Access Brother Utilities (Windows ® Access Brother Utilities (Windows Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your computer. 1. Do one of the following: ®...
Page 23 Related Information • Introduction to Your Brother Machine ® • Uninstall the Brother Software and Drivers (Windows...
Page 24: Uninstall The Brother Software And Drivers (Windows ® )
® ® • (Windows 8 and Windows Server 2012) Tap or click (Brother Utilities) either on the Start screen or the desktop. ® ® • (Windows 8.1 and Windows Server 2012 R2) Move your mouse to the lower left corner of the Start screen and click (if you are using a touch- based device, swipe up from the bottom of the Start screen to bring up the Apps screen).
Page 25: Paper Handling
Home > Paper Handling Paper Handling • Load Paper • Paper Settings • Recommended Print Media • Load Documents • Unscannable and Unprintable Areas • Using Special Paper...
Page 26: Load Paper
Home > Paper Handling > Load Paper Load Paper • Load and Print Using the Paper Tray • Load and Print Using the Multi‑purpose Tray (MP Tray)
Page 27: Load And Print Using The Paper Tray
Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray Load and Print Using the Paper Tray • Load Plain Paper, Letterhead, Coloured Paper, Thin Paper and Recycled Paper in the Paper Tray • Load Thick Paper in the Paper Tray •...
Page 28 Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray > Load Plain Paper, Letterhead, Coloured Paper, Thin Paper and Recycled Paper in the Paper Tray Load Plain Paper, Letterhead, Coloured Paper, Thin Paper and Recycled Paper in the Paper Tray •...
Page 29 For 1-sided printing • face down • top edge toward the front of the paper tray For automatic 2-sided printing (long edge binding) • face up • bottom edge toward the front of the paper tray • DO NOT load different sizes and types of paper in the paper tray at the same time. Doing this may cause the paper to jam or misfeed.
Page 30 7. Lift the support flap to prevent paper from sliding off the output tray. Related Information • Load and Print Using the Paper Tray...
Page 31 Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray > Load Thick Paper in the Paper Tray Load Thick Paper in the Paper Tray • If the Check Size setting is set to On and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper size and paper type.
Page 32 5. Make sure the paper is below the maximum paper mark (b b b). Overfilling the paper tray will cause paper jams. 6. Slowly push the paper tray completely into the machine. 7. Open the machine's back cover (the face up output tray). 8.
Page 33: Load And Print Using The Multi-Purpose Tray (Mp Tray)
Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) Load and Print Using the Multi‑purpose Tray (MP Tray) You can load up to ten envelopes, letterhead, coloured paper, thin paper, thick paper, thicker paper, recycled paper, Bond paper, labels, or up to 50 sheets of plain paper in the MP tray.
Page 34 Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load Paper in the Multi‑purpose Tray (MP Tray) Load Paper in the Multi‑purpose Tray (MP Tray) When you load a different size and type of paper in the tray, you must change the Paper Size and Paper Type settings in the machine or on your computer, also.
Page 35 5. Load paper with the printing surface face up in the MP tray. When you use Letterhead or Preprinted paper, load the paper in the correct orientation as shown in the illustrations. Make sure the paper is below the maximum paper mark (1). Paper Orientation for Letterhead and Preprinted Paper For 1-sided printing •...
Page 36 Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load and Print Thick Paper and Labels Using the MP Tray Load and Print Thick Paper and Labels Using the MP Tray When the back cover (face up output tray) is pulled down, the machine has a straight paper path from the MP tray through to the back of the machine.
Page 37 5. Slide the MP tray paper guides to fit the width of the paper that you are using. If the paper guide on the right side has a lever, press it and slide the paper guide. 6. Load paper or labels in the MP tray. •...
Page 38 Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load and Print on Envelopes Using the MP Tray Load and Print on Envelopes Using the MP Tray You can load up to ten envelopes in the MP tray. Before loading, press the corners and sides of the envelopes to make them as flat as possible.
Page 39 5. Slide the MP tray paper guides to fit the width of the envelopes that you are using. If the paper guide on the right side has a lever, press it and slide the paper guide. 6. Load envelopes in the MP tray. Load up to 10 envelopes in the MP tray with the printing surface face up.
Page 40 8. Close the paper stopper. 9. Close the back cover (the face up output tray) until it locks in the closed position. Related Information • Load and Print Using the Multi‑purpose Tray (MP Tray)
Page 41: Paper Settings
Home > Paper Handling > Paper Settings Paper Settings • Change the Paper Size and Paper Type • Select the Tray to Be Used For Printing • Change the Check Paper Size Setting...
Page 42: Change The Paper Size And Paper Type
Home > Paper Handling > Paper Settings > Change the Paper Size and Paper Type Change the Paper Size and Paper Type When you change the size and type of the paper you load in the tray, you must change the Paper Size and Paper Type settings on the LCD at the same time.
Page 43: Select The Tray To Be Used For Printing
Home > Paper Handling > Paper Settings > Select the Tray to Be Used For Printing Select the Tray to Be Used For Printing Change the default tray the machine will use for printing copies, received faxes, and print jobs from your computer.
Page 44: Change The Check Paper Size Setting
Home > Paper Handling > Paper Settings > Change the Check Paper Size Setting Change the Check Paper Size Setting When you turn on your machine's Check Size setting, the machine displays a message when you remove a paper tray or load paper using the MP tray, asking if you changed the paper size and paper type. The default setting is On.
Page 45: Recommended Print Media
Home > Paper Handling > Recommended Print Media Recommended Print Media To get the best print quality, we recommend using the paper listed in the table. Paper Type Item Plain Paper APP Blue Flag Ship 70 g/m APP Gold Flag Ship 80 g/m Advanced Agro Double A 80 g/m Related Information •...
Page 46: Load Documents
Home > Paper Handling > Load Documents Load Documents You can send a fax, make copies and scan from the Automatic Document Feeder (ADF) and from the scanner glass. • Load Documents in the Automatic Document Feeder (ADF) • Load Documents on the Scanner Glass...
Page 47: Load Documents In The Automatic Document Feeder (Adf)
Load Documents in the Automatic Document Feeder (ADF) Use the ADF when copying or scanning multiple-page, standard-sized documents. • The ADF can hold the following pages and feed each sheet individually: (MFC-8530DN/MFC-8535DN/MFC-8540DN) up to 50 pages • Use standard 80 g/m paper.
Page 48 Related Information • Load Documents...
Page 49: Load Documents On The Scanner Glass
Home > Paper Handling > Load Documents > Load Documents on the Scanner Glass Load Documents on the Scanner Glass Use the scanner glass to fax, copy, or scan one page at a time. Document Sizes Supported Length: • Up to 300 mm Width: Up to 215.9 mm Weight:...
Page 50: Unscannable And Unprintable Areas
Home > Paper Handling > Unscannable and Unprintable Areas Unscannable and Unprintable Areas The figures in the table show maximum unscannable and unprintable areas from the edges of the most commonly-used paper sizes. These measurements may vary depending on the paper size or settings in the application you are using.
Page 51: Using Special Paper
• that is designed for inkjet printing If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. Related Information • Paper Handling...
Page 52: Print
Home > Print Print • ® Print from Your Computer (Windows • Print from Your Computer (Macintosh) • Print One Page Duplicates on Different Types of Paper • Cancel a Print Job • Test Print...
Page 53: Print From Your Computer (Windows ® )
® Home > Print > Print from Your Computer (Windows ® Print from Your Computer (Windows • ® Print a Document (Windows • ® Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows • ®...
Page 54: Print A Document (Windows ® )
® Print a Document (Windows 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3. Make sure you have loaded the correct size paper in the paper tray.
Page 55 Related Information ® • Print from Your Computer (Windows ® • Print Settings (Windows...
Page 56: Print More Than One Page On A Single Sheet Of Paper (N In 1) (Windows ® )
® (Windows 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 3. In the Orientation field, select the Portrait or Landscape option to set the orientation of your printout.
Page 57: Print As A Poster (Windows ® )
Enlarge your print size and print the document in poster mode. 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.
Page 58: Print On Both Sides Of The Paper (Windows ® )
When you use the manual 2-sided printing function, it is possible there may be paper jams or poor print quality. 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.
Page 59 Option for Portrait Description Long Edge (Left) Long Edge (Right) Short Edge (Top) Short Edge (Bottom) Option for Landscape Description Long Edge (Top) Long Edge (Bottom)
Page 60 Option for Landscape Description Short Edge (Right) Short Edge (Left) 7. Select the Binding Offset check box if you want to specify the offset for binding in inches or millimetres. 8. Click OK. 9. Change other printer settings if needed. 10.
Page 61: Print As A Booklet (Windows ® )
When you use the manual 2-sided printing function, it is possible there may be paper jams or poor print quality. 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.
Page 62 Option for Portrait Description Left Binding Right Binding Option for Landscape Description Top Binding Bottom Binding 7. Select one of the options from the Booklet Printing Method menu. Option Description All Pages at Every page will be printed in booklet format (four pages to every piece of paper, two pages Once per side).
Page 63: Secure Print (Windows ® )
The secure data is deleted from the machine when you turn off the machine. 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.
Page 64: Use A Macro From Your Computer (Windows ® )
1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.
Page 65: Use A Preset Print Profile (Windows ® )
Print Profiles are presets designed to give you quick access to frequently-used printing configurations. 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.
Page 66 ® • Create or Delete Your Print Profile (Windows ® • Print Settings (Windows...
Page 67 Add up to 20 new print profiles with customised settings. 1. Select the print command in your application. 2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.
Page 68: Change The Default Print Settings (Windows ® )
Click Control Panel on the Start screen. In the Hardware group, click View devices and printers. 2. Right-click the Brother XXX-XXXX icon (where XXXX is your model name), and then select Printer properties. If printer driver options appear, select your printer driver.
Page 69 Click Control Panel on the Start screen. In the Hardware group, click View devices and printers. 2. Right-click the Brother XXX-XXXX icon (where XXXX is your model name), and then select Printer properties. If printer driver options appear, select your printer driver.
Page 70: Print A Document Using The Br-Script3 Printer Driver (Postscript ® 3 ™ Language Emulation) (Windows ® )
Select Machine section, and then check PS Driver check box. 1. Select the print command in your application. 2. Select Brother XXX-XXXX BR-Script3 (where XXXX is the name of your model), and then click the printing properties or preferences button.
Page 71: Monitor The Status Of The Machine From Your Computer (Windows ® )
Status Monitor. ® (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click Tools in the left navigation bar, and then click Status Monitor. ® (Windows 8.1)
Page 72: Print Settings (Windows ® )
® ® Home > Print > Print from Your Computer (Windows > Print Settings (Windows ® Print Settings (Windows Basic Tab 1. Paper Size Select the size of the paper you want to use. You can either choose from standard paper sizes or create a custom paper size.
Page 73 5. Resolution Select the print resolution. As print resolution and speed are related, the higher the resolution, the longer it will take to print the document. 6. Print Settings Select the type of document you want to print. Manual Settings... Specify advanced settings such as brightness, contrast, and other settings.
Page 74 First Page Select the paper source to use for printing the first page. Other Pages Select the paper source to use for printing the second and subsequent pages. Advanced Tab 1. Scaling Select these options to enlarge or reduce the size of the pages in your document. Fit to Paper Size Select this option to enlarge or reduce the document pages to fit a specified paper size.
Page 75 4. Header-Footer Print Select this option to print the date, time and PC login user name on the document. 5. Toner Save Mode Select this feature to conserve toner by using less toner to print documents; printouts appear lighter, but are still legible.
Page 76: Print From Your Computer (Macintosh)
Home > Print > Print from Your Computer (Macintosh) Print from Your Computer (Macintosh) • Print a Document (Macintosh) • Print on Both Sides of the Paper (Macintosh) • Print More Than One Page on a Single Sheet of Paper (N in 1) (Macintosh) •...
Page 77: Print A Document (Macintosh)
1. Make sure you have loaded the correct size paper in the paper tray. 2. From an application, such as Apple TextEdit, click the File menu, and then select Print. 3. Select Brother XXX-XXXX (where XXXX is your model name). 4. Type the number of copies you want in the Copies field.
Page 78: Print On Both Sides Of The Paper (Macintosh)
1. From an application, such as Apple TextEdit, click the File menu, and then select Print. 2. Select Brother XXX-XXXX (where XXXX is your model name). 3. Select the Orientation option that matches the way you want the document to print.
Page 79 Related Information • Print from Your Computer (Macintosh) • Print Options (Macintosh)
Page 80: Print More Than One Page On A Single Sheet Of Paper (N In 1) (Macintosh)
(Macintosh) 1. From an application, such as Apple TextEdit, click the File menu, and then select Print. 2. Select Brother XXX-XXXX (where XXXX is your model name). 3. Click the application pop-up menu, and then select Layout. The Layout setting options appear.
Page 81: Secure Print (Macintosh)
1. From an application, such as Apple TextEdit, click the File menu, and then select Print. 2. Select Brother XXX-XXXX (where XXXX is your model name). 3. Click the application pop-up menu, and then select the Secure Print option. The Secure Print options appear.
Page 82: Language Emulation) (Macintosh)
(Macintosh) ® The BR-Script3 printer driver lets you print PostScript data more clearly. • Go to your model's Downloads page on the Brother Solutions Center at support.brother.com to download the PS driver (BR-Script3 printer driver). • Make sure you have added the BR-Script3 printer driver from Print & Scan or Printers & Scanners in the System Preferences list on your Macintosh.
Page 83: Monitor The Status Of The Machine From Your Computer (Macintosh)
Click the Troubleshooting button to access the troubleshooting website. Visit the Genuine Supplies website Click the Visit the Genuine Supplies website button for more information on Brother genuine supplies. Updating the machine's status To view the latest machine status while the Status Monitor window is open, click the icon.
Page 84 • Printing Problems...
Page 85: Print Options (Macintosh)
Home > Print > Print from Your Computer (Macintosh) > Print Options (Macintosh) Print Options (Macintosh) Page Setup 1. Paper Size Select the size of the paper you want to use. You can either choose from standard paper sizes or create a custom paper size.
Page 86 Select the page order when printing multiple pages on a single sheet of paper. 3. Border Select the type of border to use when printing multiple pages on a single sheet of paper. 4. Two-Sided (MFC-8530DN/MFC-8535DN/MFC-8540DN) Select whether to print on both sides of the paper. 5. Reverse page orientation Select this option to rotate the printed image 180 degrees.
Page 87 Paper Handling 1. Collate pages Select this option to print sets of multi-page documents in the original page order. When this option is selected, one complete copy of your document will print, and then reprint according to the number of copies you choose.
Page 88 Print Settings 1. Media Type Select the type of media you want to use. To achieve the best print results, the machine automatically adjusts its print settings according to the selected media type. 2. Print Quality Select the print resolution you want. Because print quality and speed are related, the higher the quality, the longer it will take to print the document.
Page 89 Secure Print 1. Secure Print This feature ensures that confidential or sensitive documents do not print until you enter a password on the machine's control panel. Related Information • Print from Your Computer (Macintosh) • Print a Document (Macintosh) • Print on Both Sides of the Paper (Macintosh) •...
Page 90: Print One Page Duplicates On Different Types Of Paper
Home > Print > Print One Page Duplicates on Different Types of Paper Print One Page Duplicates on Different Types of Paper Use the Carbon Copy function to make multiple copies of the same print data, as if printing on carbon paper. Send the data to individual paper trays that you pre-loaded with different paper types or colours.
Page 91: Cancel A Print Job
Home > Print > Cancel a Print Job Cancel a Print Job 1. Press To cancel multiple print jobs, press and hold for about four seconds. Related Information • Print • Printing Problems...
Page 92: Test Print
Home > Print > Test Print Test Print If there are problems with print quality, follow these instructions to do a test print. 1. Press [Settings] > [All Settings] > [Printer] > [Print Options] > [Test Print] > [Yes]. 2. Press Related Information •...
Page 93: Scan
Home > Scan Scan • Scan Using the Scan Button on Your Brother Machine • ® Scan from Your Computer (Windows • Scan from Your Computer (Macintosh) • Configure Scan Settings Using Web Based Management...
Page 94: Scan Using The Scan Button On Your Brother Machine
Home > Scan > Scan Using the Scan Button on Your Brother Machine Scan Using the Scan Button on Your Brother Machine • Scan Photos and Graphics • Save Scanned Data to a Folder as a PDF File • Save Scanned Data to a USB Flash Drive •...
Page 95: Scan Photos And Graphics
The machine starts scanning. If you are using the machine's scanner glass, follow the Touchscreen instructions to complete the scanning job. To change scan settings, a computer with Brother's Control Center software installed must be connected to the machine. 8. To scan both sides of the document (MFC-8540DN): •...
Page 96 The machine starts scanning. If you are using the machine's scanner glass, follow the Touchscreen instructions to complete the scanning job. Related Information • Scan Using the Scan Button on Your Brother Machine ® • Change Scan Button Settings from ControlCenter4 (Windows •...
Page 97: Save Scanned Data To A Folder As A Pdf File
The machine starts scanning. If you are using the machine's scanner glass, follow the Touchscreen instructions to complete the scanning job. To change scan settings, a computer with Brother's Control Center software installed must be connected to the machine. 8. To scan both sides of the document (MFC-8540DN): •...
Page 98 The machine starts scanning. If you are using the machine's scanner glass, follow the Touchscreen instructions to complete the scanning job. Related Information • Scan Using the Scan Button on Your Brother Machine ® • Change Scan Button Settings from ControlCenter4 (Windows •...
Page 99: Save Scanned Data To A Usb Flash Drive
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Save Scanned Data to a USB Flash Drive Save Scanned Data to a USB Flash Drive Scan documents directly to a USB flash drive. 1. Load your document.
Page 100: Skip Blank Page
The LCD displays a message while reading the data. DO NOT unplug the power cord or remove the USB flash drive from the machine while it is reading the data. You could lose your data or damage the USB flash drive. Related Information • Scan Using the Scan Button on Your Brother Machine...
Page 101: Scan To An Editable Text File (Ocr)
The machine starts scanning. If you are using the machine's scanner glass, follow the Touchscreen instructions to complete the scanning job. To change scan settings, a computer with Brother's Control Center software installed must be connected to the machine. 8. To scan both sides of the document (MFC-8540DN): •...
Page 102 The machine starts scanning. If you are using the machine's scanner glass, follow the Touchscreen instructions to complete the scanning job. Related Information • Scan Using the Scan Button on Your Brother Machine ® • Change Scan Button Settings from ControlCenter4 (Windows •...
Page 103: Scan To Email Attachment
The machine starts scanning. If you are using the machine's scanner glass, follow the Touchscreen instructions to complete the scanning job. To change scan settings, a computer with Brother's Control Center software installed must be connected to the machine. 8. To scan both sides of the document (MFC-8540DN): •...
Page 104 The machine starts scanning. If you are using the machine's scanner glass, follow the Touchscreen instructions to complete the scanning job. Related Information • Scan Using the Scan Button on Your Brother Machine ® • Change Scan Button Settings from ControlCenter4 (Windows •...
Page 105: Send Scanned Data To An Email Server
Scan Using the Scan Button on Your Brother Machine > Send Scanned Data to an Email Server Send Scanned Data to an Email Server Send scanned data from your Brother machine directly to your email server, for delivery to an email recipient without using a computer. • (MFC-8530DN/MFC-8535DN/MFC-8540DN) To use this function, go to your model's Downloads page on the Brother Solutions Center at support.brother.com...
Page 106 The machine starts scanning. If you are using the machine's scanner glass, follow the Touchscreen instructions to complete the scanning job. Related Information • Scan Using the Scan Button on Your Brother Machine • How to Enter Text on Your Brother Machine...
Page 107: Scan To Ftp
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to FTP Scan to FTP Scan documents directly to an FTP server when you need to share the scanned information. For added convenience, configure different profiles to save your favourite Scan to FTP destinations.
Page 108 Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to FTP > Set up a Scan to FTP Profile Set up a Scan to FTP Profile Set up a Scan to FTP Profile to scan and upload the scanned data directly to an FTP location.
Page 109 5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD.
Page 110 select, followed by the last six digits of the flatbed/ADF scanner counter and the file extension (for example: "Estimate_098765.pdf"). 13. Click the Quality drop-down list, and then select a quality setting. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile. 14.
Page 111 Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to FTP > Upload Scanned Data to an FTP Server Upload Scanned Data to an FTP Server Share scanned information by saving it to your FTP server.
Page 112: Scan To Ssh Ftp (Sftp)
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) Scan to SSH FTP (SFTP) Scan documents directly to an SFTP server, a secure version of an FTP server. For added convenience, configure different profiles to save your favourite Scan to SFTP destinations.
Page 113 Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) > Set up a Scan to SFTP Profile Set up a Scan to SFTP Profile Set up a Scan to SFTP Profile to scan and upload scanned data directly to an SFTP location.
Page 114 5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD.
Page 115 13. In the Store Directory field, type the path to the folder on the SFTP server where you want to send your scanned data. Do not type a slash mark at the beginning of the path (see example). 14. Click the File Name drop-down list, and then select a file name prefix from the preset names provided, or from user-defined names.
Page 116 Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) > Create a Client Key Pair Using Web Based Management Create a Client Key Pair Using Web Based Management 1. Start your web browser.
Page 117 Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) > Export a Client Key Pair Using Web Based Management Export a Client Key Pair Using Web Based Management 1. Start your web browser.
Page 118 Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) > Import a Server Public Key Using Web Based Management Import a Server Public Key Using Web Based Management 1. Start your web browser.
Page 119 Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP) > Upload Scanned Data to an SFTP Server Upload Scanned Data to an SFTP Server 1. Load your document. 2. Press [Scan].
Page 120: Scan To Network (Windows ® )
® Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to Network (Windows ® Scan to Network (Windows Scan documents directly to a CIFS server on your local network. For added convenience, you can configure different profiles to save your favourite Scan to Network destinations.
Page 121 Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to Network ® (Windows > Set up a Scan to Network Profile Set up a Scan to Network Profile Set up a Scan to Network Profile to scan and upload scanned data directly to a folder on a CIFS server.
Page 122 5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD.
Page 123 13. Click the File Size drop-down list, and then select your file size from the list. 14. Click the Remove Background Color drop-down list, and then select the level from the list. You can use this feature to remove the background colour of documents to make the scanned data more legible. 15.
Page 124 Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to Network ® (Windows > Set up a Scan to Network Profile > Set the Date and Time Using Web Based Management Set the Date and Time Using Web Based Management Make sure the date and time and the time zone settings are set correctly using Web Based Management or the control panel, so the machine's time matches the time being used by the server providing authentication.
Page 125 Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to Network ® (Windows > Upload Scanned Data to a CIFS Server Upload Scanned Data to a CIFS Server 1. Load your document. 2. Press [Scan].
Page 126: Scan To Sharepoint
® Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SharePoint ® Scan to SharePoint ® Scan documents directly to a SharePoint server when you need to share the scanned information. For added ®...
Page 127 ® Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SharePoint > Set up a ® Scan to SharePoint Profile ® Set up a Scan to SharePoint Profile ® ® Set up a Scan to SharePoint Profile to scan and upload the scanned data directly to a SharePoint location.
Page 128 5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD.
Page 129 12. Click the Document Size drop-down list, and then select your document size from the list. This is necessary to make sure the scanned file is the correct size. 13. Click the File Size drop-down list, and then select your file size from the list. 14.
Page 130 ® Home > Scan > Scan Using the Scan Button on Your Brother Machine > Scan to SharePoint > Upload ® Scanned Data to a SharePoint Server ® Upload Scanned Data to a SharePoint Server 1. Load your document. 2. Press [Scan].
Page 131: Web Services For Scanning On Your Network (Windows Vista ® Sp2 Or Greater, Windows ® 7 And Windows ® 8)
The Web Services protocol enables Windows Vista (SP2 or greater), Windows 7 and Windows 8 users to scan using a Brother machine on the network. You must install the driver via Web Services. • ® ® Use Web Services to Install Drivers Used for Scanning (Windows Vista , Windows ®...
Page 132 Make sure you have installed the Brother software and drivers. • Verify that the host computer and the Brother machine are on the same subnet, or that the router is correctly configured to pass data between the two devices. •...
Page 133 Related Information ® ® • Web Services for Scanning on Your Network (Windows Vista SP2 or greater, Windows 7 and ® Windows...
Page 134 ® from the Brother Machine (Windows Vista SP2 or greater, Windows 7 and Windows ® Scan Using Web Services from the Brother Machine (Windows Vista ® ® SP2 or greater, Windows 7 and Windows If you have installed the driver for scanning via Web Services, you can access the Web Services scanning menu on your Brother machine's LCD.
Page 135 Right-click the machine icon, and then select Scan profiles..The Scan Profiles dialog box appears. 3. Select the scan profile you want to use. 4. Make sure the scanner selected in the Scanner list is a Brother machine that supports Web Services for scanning, and then click the Set as Default button.
Page 136: Change Scan Button Settings From Controlcenter4 (Windows ® )
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Change Scan Button Settings from ® ControlCenter4 (Windows ® Change Scan Button Settings from ControlCenter4 (Windows 1. Click the (ControlCenter4) icon in the task tray, and then click Open.
Page 137 Each tab represents one of the scanning destinations, as outlined in the table below. Change your Scan to settings by clicking on the corresponding tab and customising the setting you want. Tab Name Corresponding Feature Image Scan to Image Scan to OCR E-mail Scan to Email File...
Page 138 Default Select this option to restore all settings to their factory setting values. Related Information • Scan Using the Scan Button on Your Brother Machine • Scan Photos and Graphics • Save Scanned Data to a Folder as a PDF File •...
Page 139: Change Scan Button Settings From Controlcenter2 (Macintosh)
> Change Scan Button Settings from ControlCenter2 (Macintosh) Change Scan Button Settings from ControlCenter2 (Macintosh) 1. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears. 2. Hold the control key on your keyboard and click the scan destination (Image, OCR, E-mail, or File) whose settings you want to change.
Page 140 Each tab corresponds to a scan feature, as described below. These settings can be changed. Button Name Corresponding Feature Image Scan to Image Scan to OCR E-mail Scan to Email File Scan to File Settings Applicable Features Image E-mail File Target Application/E-mail Application File Type File size...
Page 141 File Name Type a prefix for your file name, if needed. Insert Date in File Name Automatically insert the date in the file name of the scanned image. Destination Folder Click Browse to select the folder where you would like to save your scanned document. Show Folder Select the Show Folder option to automatically display the destination folder after scanning.
Page 142 Restore Defaults Select this option to restore all settings to their factory setting values. Related Information • Scan Using the Scan Button on Your Brother Machine • Scan Photos and Graphics • Save Scanned Data to a Folder as a PDF File •...
Page 143: Configure Certificate For Signed Pdf
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Configure Certificate for Signed Configure Certificate for Signed PDF If you select Signed PDF for Scan to USB, Scan to Email server, Scan to FTP, Scan to SFTP, Scan to Network or ®...
Page 144: Disable Scanning From Your Computer
Home > Scan > Scan Using the Scan Button on Your Brother Machine > Disable Scanning from Your Computer Disable Scanning from Your Computer You can disable the ability to scan from your computer. Set the pull scan setting using Web Based Management.
Page 145: Scan From Your Computer (Windows ® )
> Scan from Your Computer (Windows ® Scan from Your Computer (Windows There are several ways you can use your computer to scan photos and documents on your Brother machine. Use the software applications provided by Brother, or use your favourite scanning application. •...
Page 146: Scan Using Controlcenter4 Home Mode (Windows ® )
® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Home Mode ® (Windows ® Scan Using ControlCenter4 Home Mode (Windows Use ControlCenter4 Home Mode to access your machine's main features. • ® Scan Using ControlCenter4 Home Mode (Windows •...
Page 147 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Home Mode ® ® (Windows > Scan Using ControlCenter4 Home Mode (Windows ® Scan Using ControlCenter4 Home Mode (Windows Select Home Mode as the mode setting for ControlCenter4. 1.
Page 148 Related Information ® • Scan Using ControlCenter4 Home Mode (Windows ® • Select Document Type Using ControlCenter4 Home Mode (Windows ® • Change Scan Size Using ControlCenter4 Home Mode (Windows ® • Crop a Scanned Image Using ControlCenter4 Home Mode (Windows ®...
Page 149 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Home Mode ® ® (Windows > Scan Using ControlCenter4 Home Mode (Windows > Select Document Type Using ® ControlCenter4 Home Mode (Windows ® Select Document Type Using ControlCenter4 Home Mode (Windows •...
Page 150 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Home Mode ® ® (Windows > Scan Using ControlCenter4 Home Mode (Windows > Select Document Type Using ® ® ControlCenter4 Home Mode (Windows > Custom Scan Settings (Windows ®...
Page 151 Brightness Set the Brightness level by dragging the slider to the right or left to lighten or darken the image. If the scanned image is too light, set a lower brightness level and scan the document again. If the image is too dark, set a higher brightness level and scan the document again.
Page 152 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Home Mode ® ® (Windows > Scan Using ControlCenter4 Home Mode (Windows > Change Scan Size Using ® ControlCenter4 Home Mode (Windows ® Change Scan Size Using ControlCenter4 Home Mode (Windows For faster scan speeds, select the exact size of your document from the Scan Size drop-down menu.
Page 153 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Home Mode ® ® (Windows > Scan Using ControlCenter4 Home Mode (Windows > Crop a Scanned Image Using ® ControlCenter4 Home Mode (Windows ® Crop a Scanned Image Using ControlCenter4 Home Mode (Windows The crop tool on the Image Editing Toolbar lets you trim unwanted areas from your scanned image.
Page 154 a. Expands the scanned image so that the entire image fits in the window. b. Zooms in on the image. c. Zooms out of the image. d. Rotates the image counter-clockwise 90 degrees. e. Rotates the image clockwise 90 degrees. Click and drag the frame to adjust the area to be cropped.
Page 155 ControlCenter4 Home Mode (Windows ® Print Scanned Data Using ControlCenter4 Home Mode (Windows Scan a document on your Brother machine, and then print copies using the printer driver features that are available in ControlCenter4. 1. Scan a document. 2. Click Print.
Page 156 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Home Mode ® ® (Windows > Scan Using ControlCenter4 Home Mode (Windows > Scan to an Application Using ® ControlCenter4 Home Mode (Windows ® Scan to an Application Using ControlCenter4 Home Mode (Windows The Open with an Application button lets you scan an image directly into your graphics application for editing.
Page 157 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Home Mode ® ® (Windows > Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode (Windows Save Scanned Data to a Folder as a PDF File Using ControlCenter4 ®...
Page 158 To save the document as a password-protected PDF, select Secure PDF Single-Page (*.pdf) or Secure PDF Multi-Page (*.pdf) from the File Type drop-down list, click , and then type the password. 10. To change the file name, click the Change button, if needed. 11.
Page 159 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Home Mode ® ® (Windows > Scan Both Sides of a Document Automatically Using ControlCenter4 Home Mode (Windows Scan Both Sides of a Document Automatically Using ControlCenter4 ®...
Page 160 2-sided Scan setting Original layout Scan Result Short-edge binding 7. Configure other Custom Scan Settings, if needed. 8. Click OK. 9. Click (Scan). The machine starts scanning, and the scanned image appears in the image viewer. 10. Click the left or right arrow buttons to preview each scanned page. 11.
Page 161 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Home Mode ® ® (Windows > Scan Settings for ControlCenter4 Home Mode (Windows ® Scan Settings for ControlCenter4 Home Mode (Windows Settings Applicable Features Open with an Application OCR Send E-mail Save File Type Target Application Yes OCR Language...
Page 162 OCR Language Set the optical character recognition (OCR) language to match the language of the scanned document's text. File Name Click Change to change the file name's prefix. Scan Location Select the Folder or SharePoint button to specify the destination where you would like to save your scanned documents.
Page 163: Scan Using Controlcenter4 Advanced Mode (Windows ® )
® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Advanced Mode ® (Windows ® Scan Using ControlCenter4 Advanced Mode (Windows ControlCenter4 Advanced Mode gives you more control over the details of your machine's features and allows you to customise one-button scan actions.
Page 164 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Advanced Mode ® ® (Windows > Scan Photos and Graphics Using ControlCenter4 Advanced Mode (Windows Scan Photos and Graphics Using ControlCenter4 Advanced Mode ® (Windows Send scanned photos or graphics directly to your computer. Select Advanced Mode as the mode setting for ControlCenter4.
Page 165 5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. • To preview and configure the scanned image, select the PreScan check box. 6.
Page 166 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Advanced Mode ® (Windows > Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Advanced Mode ® (Windows Save Scanned Data to a Folder as a PDF File Using ControlCenter4 ®...
Page 167 4. Click the File button. The scan settings dialog box appears. 5. Click the File Type drop-down list, and then select a PDF file. To save the document as a password-protected PDF, select Secure PDF Single-Page (*.pdf) or Secure PDF Multi-Page (*.pdf) from the File Type drop-down list, click , and then type the password..
Page 168 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Advanced Mode ® (Windows > Scan Both Sides of a Document Automatically Using ControlCenter4 Advanced Mode ® (Windows Scan Both Sides of a Document Automatically Using ControlCenter4 ®...
Page 169 2-sided Scan setting Original layout Scan Result Short-edge binding 7. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. 8.
Page 170 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Advanced Mode ® ® (Windows > Scan Both Sides of an ID Card Using ControlCenter4 Advanced Mode (Windows Scan Both Sides of an ID Card Using ControlCenter4 Advanced Mode ®...
Page 171 4. Click the File button. The scan settings dialog box appears. 5. Select the ID Card Scan check box. The instruction dialog box appears. 6. Read the instructions on the screen, and then press OK. 7. Change the scan settings, such as file format, file name, scan location, resolution and colour, if needed. 8.
Page 172 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Advanced Mode ® ® (Windows > Scan to Email Attachment Using ControlCenter4 Advanced Mode (Windows Scan to Email Attachment Using ControlCenter4 Advanced Mode ® (Windows Send a scanned document as an email attachment. •...
Page 173 5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. • To preview and configure the scanned image, select the PreScan check box. 6.
Page 174 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Advanced Mode ® (Windows > Scan to an Editable Text File (OCR) Using ControlCenter4 Advanced Mode (Windows) Scan to an Editable Text File (OCR) Using ControlCenter4 Advanced Mode (Windows) Your machine can convert characters in a scanned document to text using optical character recognition (OCR) technology.
Page 175 5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. • To preview and configure the scanned image, select the PreScan check box. 6.
Page 176 ® Home > Scan > Scan from Your Computer (Windows > Scan Using ControlCenter4 Advanced Mode ® ® (Windows > Scan Settings for ControlCenter4 Advanced Mode (Windows ® Scan Settings for ControlCenter4 Advanced Mode (Windows Settings Applicable Features Image E-mail File File Type Target Application...
Page 177 ® • XML Paper Specification (*.xps) (the XML Paper Specification is available for Windows Vista ® ® Windows 7 and Windows 8, and when using applications that support XML Paper Specification files) For Email and File • Microsoft Office Word (*.docx) •...
Page 178 • True Gray Use for photographic images or graphics. This mode is more accurate because it uses up to 256 shades of grey. • 24bit Color Use to create an image with the most accurate colour reproduction. This mode uses up to 16.8 million colours to scan the image, but it requires the most memory and has the longest transfer time.
Page 179 Related Information ® • Scan Using ControlCenter4 Advanced Mode (Windows...
Page 180: Scan Using Presto! Pagemanager Or Other Windows ® Applications
3. Click the File, and then click Select Source. 4. From the Select Source list, select TWAIN: TW-Brother XXX-XXXX or TWAIN: TW-Brother XXX-XXXX LAN (where MFC-XXXX is the model name of your machine). If you want to use the WIA driver, select the Brother driver that has "WIA"...
Page 181 7. Adjust the settings in the Scanner Setup dialog box, if needed. 8. Click the Document Size drop-down list, and then select your document size. To scan both sides of the document (MFC-8540DN): • You cannot use PreScan to preview an image. •...
Page 182 ® Home > Scan > Scan from Your Computer (Windows > Scan Using Presto! PageManager or Other ® ® Windows Applications > TWAIN Driver Settings (Windows ® TWAIN Driver Settings (Windows • Note that the item names and assignable values will vary depending on the machine. •...
Page 183 • 24bit Color Use to create an image with the most accurate colour reproduction. This mode uses up to 16.8 million colours to scan the image, but it requires the most memory and has the longest transfer time. 4. 2-sided Scanning Scan both sides of the document.
Page 184 Remove the base colour of documents to make the scanned data more legible. Choose from three levels. Related Information ® • Scan Using Presto! PageManager or Other Windows Applications...
Page 185: Scan Using Windows ® Photo Gallery Or Windows ® Fax And Scan
The scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Scanner Utility software of Brother Utilities. If your machine supports 2-sided Scan and you want to scan both sides of your document, select Feeder (Scan both sides) as Source.
Page 186 ® ® Home > Scan > Scan from Your Computer (Windows > Scan Using Windows Photo Gallery or ® ® Windows Fax and Scan > WIA Driver Settings (Windows ® WIA Driver Settings (Windows Paper source Select the Document Feeder or Flatbed option from the drop-down list. Picture Type (Image Type) Select Color picture, Grayscale picture, Black and white picture or text, or Custom Settings for the type of document you want to scan.
Page 187 Related Information ® ® • Scan Using Windows Photo Gallery or Windows Fax and Scan...
Page 188: Scan From Your Computer (Macintosh)
> Scan from Your Computer (Macintosh) Scan from Your Computer (Macintosh) There are several ways you can use your Macintosh to scan photos and documents on your Brother machine. Use the software applications provided by Brother or your favourite scanning application.
Page 189: Scan Using Controlcenter2 (Macintosh)
> Scan from Your Computer (Macintosh) > Scan Using ControlCenter2 (Macintosh) Scan Using ControlCenter2 (Macintosh) Use Brother's ControlCenter software to scan photos and save them as JPEGs, PDFs, or other file formats. • Scan Using ControlCenter2 (Macintosh) • Save Scanned Data to a Folder as a PDF File Using ControlCenter2 (Macintosh) •...
Page 190 Scan Using ControlCenter2 (Macintosh) Send scanned photos or graphics directly to your computer. 1. Load your document. 2. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears. 3. Click the SCAN tab.
Page 191 5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. To change the file name or destination file path, click Change. 6. Click the Start Scanning button. The machine starts scanning. The scanned image opens in the application you have selected. Related Information •...
Page 192 Save Scanned Data to a Folder as a PDF File Using ControlCenter2 (Macintosh) 1. Load your document. 2. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears. 3. Click the SCAN tab.
Page 193 5. Click the File Type pop-up menu, and then select PDF (*.pdf). To save the document as a password-protected PDF, select Secure PDF (*.pdf) from the File Type pop-up menu, type your password in the Password and Re-type Password fields, and then click OK. 6.
Page 194 1. Load documents in the ADF. To scan both sides of a document automatically, you must use the ADF, not the flatbed scanner glass. 2. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon.
Page 195 You have now changed the default settings for your selected Scan to action. These settings will be used the next time this scan type (Image, OCR, E-mail, or File) is clicked for this action. Related Information • Scan Using ControlCenter2 (Macintosh)
Page 196 Scan Both Sides of an ID Card Using ControlCenter2 (Macintosh) 1. Place an ID card on the scanner glass. 2. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears.
Page 197 5. Select the ID Card Scan check box. The instruction dialog box appears. 6. Read the instructions on the screen, and then press OK. 7. Configure other settings, if needed. 8. Click the Start Scanning button. The machine starts scanning one side of the identification card. 9.
Page 198 1. Load your document. 2. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears.
Page 199 5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. To change the file name or destination file path, click Change. 6. Click the Start Scanning button. The machine starts scanning. Your default email application opens and the scanned image is attached to a new, blank email.
Page 200 Download Presto! PageManager from http://nj.newsoft.com.tw/download/brother/ PM9SEInstaller_BR_multilang2.dmg. 1. Load your document. 2. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears. 3. Click the SCAN tab. 4. Click the OCR button.
Page 201 5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. To change the file name or destination file path, click Change. 6. Click the Start Scanning button. The machine scans the document, converts it to editable text, and then sends it to your default word processing application.
Page 202: Scan Using Presto! Pagemanager Or Other Twain-Compliant Applications (Macintosh)
TWAIN specifications are very similar to the steps that follow. 1. Start Presto! PageManager. The first time you use the Brother TWAIN driver, you must set it as the default driver. To set the Brother TWAIN driver as the default driver, do the following: a.
Page 203 • TWAIN Driver Settings (Macintosh)
Page 204 Home > Scan > Scan from Your Computer (Macintosh) > Scan Using Presto! PageManager or other TWAIN-Compliant Applications (Macintosh) > TWAIN Driver Settings (Macintosh) TWAIN Driver Settings (Macintosh) • Item names and assignable values will vary depending on the machine. •...
Page 205 Brightness Set the Brightness level by dragging the slider to the right or left to lighten or darken the image. If the scanned image is too light, set a lower brightness level and scan the document again. If the image is too dark, set a higher brightness level and scan the document again.
Page 206: Configure Scan Settings Using Web Based Management
Home > Scan > Configure Scan Settings Using Web Based Management Configure Scan Settings Using Web Based Management • Set the Scan Job Email Report Using Web Based Management...
Page 207: Set The Scan Job Email Report Using Web Based Management
Home > Scan > Configure Scan Settings Using Web Based Management > Set the Scan Job Email Report Using Web Based Management Set the Scan Job Email Report Using Web Based Management When you scan a document, the machine will send a scan job email report automatically to the registered email address.
Page 208: Copy
Home > Copy Copy • Copy a Document • Enlarge or Reduce Copied Images • Make N in 1 Copies Using the Page Layout Feature • Sort Copies • Copy an ID Card • Copy an ID Card or Bills •...
Page 209: Copy A Document
Home > Copy > Copy a Document Copy a Document 1. Make sure you have loaded the correct size paper in the paper tray. 2. Do one of the following: • Place the document face up in the ADF. (If you are copying multiple pages, we recommend using the ADF.) •...
Page 210: Quick Copy
Enter the number of copies in one of the following ways: Press on the LCD. Press the numbers on the control panel. • [Options] Press to change the copy settings for the next copy only. When finished, press [OK]. After you have finished choosing new options, you can save them by pressing the [Save as Shortcut] button.
Page 211: Enlarge Or Reduce Copied Images
Home > Copy > Enlarge or Reduce Copied Images Enlarge or Reduce Copied Images Select an enlargement or reduction ratio to resize your copied data. 1. Load your document. 2. Press [Copy]. 3. Enter the number of copies. 4. Press [Options] > [Enlarge/Reduce]. 5.
Page 212: Make N In 1 Copies Using The Page Layout Feature
Home > Copy > Make N in 1 Copies Using the Page Layout Feature Make N in 1 Copies Using the Page Layout Feature The N in 1 copy feature saves paper by copying two or four pages of your document onto one page of the copy. If you are copying from the ADF, insert the documents face up in the direction as shown below: •...
Page 213 2. Press [Copy]. 3. Enter the number of copies. 4. Press [Options] > [Page Layout]. 5. Swipe up or down or press a or b to display the [2in1(Portrait)], [2in1(Landscape)], [4in1(Portrait)] or [4in1(Landscape)] option, and then press the option you want. 6.
Page 214: Sort Copies
Home > Copy > Sort Copies Sort Copies Sort multiple copies. Pages will be stacked in the order they are fed, that is: 1, 2, 3, and so on. 1. Load your document. 2. Press [Copy]. 3. Enter the number of copies. 4.
Page 215: Copy An Id Card
Home > Copy > Copy an ID Card Copy an ID Card Use the [2 in 1 ID Copy] feature to copy both sides of an identification card onto one page, keeping the original card size. • You may copy an identification card only to the extent permitted under applicable laws. For more information, see the Product Safety Guide.
Page 216: Copy An Id Card Or Bills
Home > Copy > Copy an ID Card or Bills Copy an ID Card or Bills Use the Billings Copy feature to copy an identification card and Bills with preset copy settings. • Copy an identification card only to the extent permitted under applicable laws. For more information, see the Product Safety Guide.
Page 217: Copy On Both Sides Of The Paper (2-Sided Copy)
Home > Copy > Copy on Both Sides of the Paper (2-sided Copy) Copy on Both Sides of the Paper (2-sided Copy) Reduce the amount of paper you use by copying onto both sides of the paper. • You must choose a 2-sided copy layout from the following options before you can start 2-sided copying. •...
Page 218 To make 2-sided copies of a 2-sided document automatically, press [2-sided⇒2-sided]. Load your document in the ADF to use the automatic 2-sided copy feature. • (MFC-8530DN/MFC-8535DN) To make 2-sided copies of a 2-sided document manually, press [2-sided⇒2-sided]. Use the scanner glass to make 2-sided copies of a 2-sided document manually.
Page 219: Copy Options
Home > Copy > Copy Options Copy Options To change Copy settings, press [Options]. Menu selections Options Quality Select the copy quality for your type of document. Enlarge/Reduce 100% Enlarge Select an enlargement ratio for the next copy. Reduce Select a reduction ratio for the next copy.
Page 220 Menu selections Options 2-sided Copy Select to copy on both sides of the paper. 1-sided → 2-sided 2-sided → 2-sided The available options will vary depending on your model. 2-sided Copy Page Layout Select long edge binding or short edge binding. (available only for certain settings) Tray Use Select a paper tray for the next copy.
Page 221: Fax
Home > Fax • Send a Fax • Receive a Fax • Voice Operations and Fax Numbers • Telephone Services and External Devices • Fax Reports • PC-FAX...
Page 222: Send A Fax
Home > > Send a Fax Send a Fax • Send a Fax • Send a 2-sided Fax from the ADF • Send a Fax Manually • Send a Fax at the End of a Conversation • Set the Fax Logic (Sending and Receiving Sequence) •...
Page 223: Send A Fax
Home > > Send a Fax > Send a Fax Send a Fax 1. Do one of the following: • Place the document face up in the ADF. (If you are faxing multiple pages, we recommend using the ADF.) • Place the document face down on the scanner glass.
Page 224 Press [Call History], and then press the [Outgoing Call] option. Swipe up or down or press a or b to display the fax number you want, and then press it. To send a fax, press [Apply]. 4. Press [Fax Start]. The machine scans and sends the document.
Page 225: Send A 2-Sided Fax From The Adf
Home > > Send a Fax > Send a 2-sided Fax from the ADF Send a 2-sided Fax from the ADF Related Models: MFC-8540DN You must select a 2-sided scanning format before sending a 2-sided fax. Select either Long Edge or Short Edge, depending on the layout of your document.
Page 226: Send A Fax Manually
Home > > Send a Fax > Send a Fax Manually Send a Fax Manually Manual fax transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. 1. Load your document. 2. Press [Fax]. 3. Press [Hook] and listen for a dial tone. 4.
Page 227: Send A Fax At The End Of A Conversation
Home > > Send a Fax > Send a Fax at the End of a Conversation Send a Fax at the End of a Conversation At the end of a conversation, you can send a fax to the other party before you both hang up. 1.
Page 228: Set The Fax Logic (Sending And Receiving Sequence)
Home > > Send a Fax > Set the Fax Logic (Sending and Receiving Sequence) Set the Fax Logic (Sending and Receiving Sequence) You can change the process of manual fax send or receive. If you often send or receive a fax manually to/from the other party at the end of a conversation, set the [Fax Mode] to [Easy Mode].
Page 229: Send The Same Fax To More Than One Recipient (Broadcasting)
Home > > Send a Fax > Send the Same Fax to More than One Recipient (Broadcasting) Send the Same Fax to More than One Recipient (Broadcasting) Use the Broadcasting feature to send the same fax to multiple fax numbers at the same time. 1.
Page 230 Home > > Send a Fax > Send the Same Fax to More than One Recipient (Broadcasting) > Cancel a Broadcast in Progress Cancel a Broadcast in Progress While broadcasting you can cancel the fax currently being sent or the whole broadcast job. 1.
Page 231: Send A Fax At A Specified Time (Delayed Fax)
Home > > Send a Fax > Send a Fax at a Specified Time (Delayed Fax) Send a Fax at a Specified Time (Delayed Fax) You can store up to 50 faxes in the machine's memory to be sent within the next twenty-four hour period. 1.
Page 232: Cancel A Fax In Progress
Home > > Send a Fax > Cancel a Fax in Progress Cancel a Fax in Progress 1. Press 2. Press while the machine is dialling or sending a fax. The LCD will display [Cancel Job?]. 3. Press an option in the table to cancel or continue the fax job in progress. Option Description The machine cancels sending the fax job.
Page 233: Check And Cancel A Pending Fax
Home > > Send a Fax > Check and Cancel a Pending Fax Check and Cancel a Pending Fax You can cancel a fax job before it is sent, by cancelling the fax job while it is stored and waiting in the memory. 1.
Page 234: Fax Options
Home > > Send a Fax > Fax Options Fax Options To change fax-sending settings, press the [Options] button. Option Description Fax Resolution Set the resolution for outgoing faxes. The fax quality often can be improved by changing the Fax Resolution.
Page 235: Receive A Fax
Home > > Receive a Fax Receive a Fax • Receive Mode Settings...
Page 236: Receive Mode Settings
Home > > Receive a Fax > Receive Mode Settings Receive Mode Settings • Receive Modes Overview • Choose the Correct Receive Mode • ® Use PC-Fax Receive to Transfer Received Faxes to Your Computer (Windows only) • Set the Number of Rings Before the Machine Answers (Ring Delay) •...
Page 237 Home > > Receive a Fax > Receive Mode Settings > Receive Modes Overview Receive Modes Overview Mode Function Help Fax Auto Each call recognized as fax and send fax Factory setting of Ring Delay is four. After signal. However, you can answer the call ringing four times, the fax machine send fax- within the number of rings.
Page 238: Choose The Correct Receive Mode
Home > > Receive a Fax > Receive Mode Settings > Choose the Correct Receive Mode Choose the Correct Receive Mode The factory setting of Receive Mode is “Fax Auto”. Your machine will automatically receive any faxes that are sent to it. There are three receive modes of this machine as below. LCD Display Factory Setting Ring Delay Fax Auto...
Page 239: Windows Only
Home > > Receive a Fax > Receive Mode Settings > Use PC-Fax Receive to Transfer Received Faxes ® to Your Computer (Windows only) Use PC-Fax Receive to Transfer Received Faxes to Your Computer ® (Windows only) Turn on the PC-Fax Receive feature, automatically store incoming faxes to your machine's memory, and then send them to your computer.
Page 240 Home > > Receive a Fax > Receive Mode Settings > Set the Number of Rings Before the Machine Answers (Ring Delay) Set the Number of Rings Before the Machine Answers (Ring Delay) When somebody calls your machine, you will hear the normal telephone ring sound. The number of rings is set in the Ring Delay option.
Page 241 If you answered at an extension or external telephone, press *51. Applicable Models To receive the fax MFC-8530DN/MFC-8535DN/MFC-8540DN Fax Start and then Receive • If this feature is set to [On], but your machine does not connect a fax call when you lift an extension or external telephone handset, press the remote activation code *51.
Page 242 Home > > Receive a Fax > Receive Mode Settings > Shrink Page Size of an Oversized Incoming Fax Shrink Page Size of an Oversized Incoming Fax If you enable the auto reduction function, the machine reduces each page of an incoming fax to fit on your paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting.
Page 243 Home > > Receive a Fax > Receive Mode Settings > Set the 2-sided Printing for Received Faxes Set the 2-sided Printing for Received Faxes Your machine prints received faxes on both sides of the paper when [2-sided] is set to [On]. •...
Page 244 Home > > Receive a Fax > Receive Mode Settings > Set the Fax Receive Stamp Set the Fax Receive Stamp You can set the machine to print the received date and time at the top centre of each received fax page. •...
Page 245 Receive a Fax at the End of a Telephone Conversation If you are speaking on the telephone connected to your Brother machine and the other party is also speaking on a telephone connected to his fax machine, at the end of the conversation, the other party can send you a fax before you both hang up.
Page 246: Voice Operations And Fax Numbers
Home > > Voice Operations and Fax Numbers Voice Operations and Fax Numbers • Voice Operations • Store Fax Numbers • Set up Groups for Broadcasting • Combine Address Book Numbers...
Page 247: Voice Operations
Home > > Voice Operations and Fax Numbers > Voice Operations Voice Operations • Send Tone Signals...
Page 248 Home > > Voice Operations and Fax Numbers > Voice Operations > Send Tone Signals Send Tone Signals If you have a Pulse dialling service, but must send Tone signals (for example, for telephone banking), follow these steps. If you have a Touch Tone service, you will not need this feature to send tone signals. 1.
Page 249: Store Fax Numbers
Home > > Voice Operations and Fax Numbers > Store Fax Numbers Store Fax Numbers • Store Address Book Numbers • Change or Delete Address Book Names or Numbers • How to Enter Text on Your Brother Machine...
Page 250 Home > > Voice Operations and Fax Numbers > Store Fax Numbers > Store Address Book Numbers Store Address Book Numbers 1. Press [Fax] > [Address Book]. 2. Do the following steps: a. Press [Edit]. b. Press [Add New Address]. c.
Page 251 Home > > Voice Operations and Fax Numbers > Store Fax Numbers > Store Address Book Numbers > Store Address Book Numbers from Outgoing Calls Store Address Book Numbers from Outgoing Calls You can store Address Book numbers from the Outgoing Call history. 1.
Page 252 Home > > Voice Operations and Fax Numbers > Store Fax Numbers > Change or Delete Address Book Names or Numbers Change or Delete Address Book Names or Numbers 1. Press [Fax] > [Address Book] > [Edit]. 2. Do one of the following: •...
Page 253: Set Up Groups For Broadcasting
Group. Each Group uses up an Address Book (a One Touch Dial, or a Speed Dial in some models) number. Applicable Models Maximum number of Group Maximum numbers in a large Group MFC-8530DN/MFC-8535DN/MFC-8540DN 20 groups 299 numbers 1. Press [Fax] > [Address Book].
Page 254 Home > > Voice Operations and Fax Numbers > Set up Groups for Broadcasting > Change a Group Name Change a Group Name 1. Press [Fax] > [Address Book] > [Edit] > [Change]. 2. Swipe up or down or press a or b to display the Group you want, and then press the Group name. 3.
Page 255: Delete A Group
Home > > Voice Operations and Fax Numbers > Set up Groups for Broadcasting > Delete a Group Delete a Group 1. Press [Fax] > [Address Book] > [Edit] > [Delete]. 2. Swipe up or down or press a or b to display the Group you want, and then press the Group name. 3.
Page 256 Home > > Voice Operations and Fax Numbers > Set up Groups for Broadcasting > Add or Delete Group Members Add or Delete Group Members 1. Press [Fax] > [Address Book] > [Edit] > [Change]. 2. Swipe up or down or press a or b to display the Group you want, and then press the Group name. 3.
Page 257: Combine Address Book Numbers
You can use them both to dial '01632-960555' by using the following procedure. 1. Press [Fax] > [Address Book]. 2. Swipe up or down or press a or b to display the number of Brother 1. 3. Press the number. 4. Press [Apply].
Page 258: Telephone Services And External Devices
Home > > Telephone Services and External Devices Telephone Services and External Devices • External and Extension Telephones • Multi-line Connections (PABX)
Page 259: External And Extension Telephones
Home > > Telephone Services and External Devices > External and Extension Telephones External and Extension Telephones • Connect an External or Extension Telephone • Operation from External and Extension Telephones • Use the Remote Codes...
Page 260 Home > > Telephone Services and External Devices > External and Extension Telephones > Connect an External or Extension Telephone Connect an External or Extension Telephone You can connect a separate telephone to your machine as shown in the diagram below. 1 Extension telephone 2 External telephone 3 Protective Cap...
Page 261: Operation From External And Extension Telephones
Home > > Telephone Services and External Devices > External and Extension Telephones > Operation from External and Extension Telephones Operation from External and Extension Telephones If you answer a fax call at an extension or an external telephone, you can make your machine take the call by using the Remote Activation Code.
Page 262 If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing the buttons in the following table: (When you set the [Fax Mode] option to [Advanced Mode].) Applicable Models To make the machine receive the fax MFC-8530DN/MFC-8535DN/MFC-8540DN Fax Start and then Receive Related Information •...
Page 263 Home > > Telephone Services and External Devices > External and Extension Telephones > Use the Remote Codes > Change the Remote Codes Change the Remote Codes The preset Remote Activation Code is *51. The preset Remote Deactivation Code is #51. If you are always disconnected when accessing your external answering phone device remotely, try changing the three-digit remote codes using the numbers 0-9, *, #.
Page 264: Multi-Line Connections (Pabx)
Brother does not recommend the use of a PABX line. PABX limitations in general can cause some functions of the fax machine not to work correctly.
Page 265: Fax Reports
Home > > Fax Reports Fax Reports The Transmission Verification Report and the Fax Journal are available to confirm the results of fax transmission. • Print a Fax Journal...
Page 266: Print A Fax Journal
Home > > Fax Reports > Print a Fax Journal Print a Fax Journal You can set the machine to print a journal at specific intervals. 1. Press [Settings] > [All Settings] > [Fax] > [Report Setting] > [Journal Period] > [Journal Period].
Page 267: Pc-Fax
Home > > PC-FAX PC-FAX • ® PC-FAX for Windows • PC-FAX for Macintosh(Sending only)
Page 268: Pc-Fax For Windows
® Home > > PC-FAX > PC-FAX for Windows ® PC-FAX for Windows • ® PC-FAX Overview (Windows • ® Send a Fax Using PC-FAX (Windows • ® Receive Faxes on Your Computer (Windows...
Page 269 > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows ® PC-FAX Overview (Windows Reduce paper consumption and save time by using Brother's PC-FAX software to send faxes directly from your machine. • ® Configure PC-FAX (Windows • ® Configure your PC-Fax Address Book (Windows...
Page 270 • (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Setup Sending. The PC-FAX Setup dialog box appears. 2. Do one of the following: •...
Page 271 • Transfer Faxes to Your Computer...
Page 272 > Configure your PC-Fax ® Address Book (Windows ® Configure your PC-Fax Address Book (Windows Add, edit and delete members and groups to personalise your Brother Address Book. • ® Add a Member to the Address Book (Windows • ®...
Page 273 > Add a Member to the Address Book (Windows ® Add a Member to the Address Book (Windows Add new people and their fax information to the PC-Fax Address Book if you want to send a fax using Brother PC-Fax software. 1. Do one of the following: ®...
Page 274 3. Type the member's information in the corresponding fields. Only the Name field is required. 4. Click OK. Related Information ® • Configure your PC-Fax Address Book (Windows...
Page 275 • (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears. 2. Click The Address Book Group Setup dialog box appears.
Page 276 Members added to the group appear in the Group Members box. 5. When finished, click OK. Each group can contain up to 50 members. Related Information ® • Configure your PC-Fax Address Book (Windows...
Page 277 • (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears. 2. Select the member or group you want to edit.
Page 278 • (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears. 2. Select the member or group you want to delete.
Page 279 • (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears. 2. Click the File menu, and then select Export.
Page 280 Select and add the items in the order you want them listed. 5. If you are exporting to an ASCII file, under the Divide Character section, select the Tab or Comma option to separate the data fields. 6. Click OK. 7.
Page 281 • (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears. 2. Click the File menu, and then select Import.
Page 282 You must select and add fields from the Available Items list in the same order they are listed in the import text file. 5. If you are importing an ASCII file, under the Divide Character section, select the Tab or Comma option to separate the data fields.
Page 283 1. Create a file in any application on your computer. 2. Select the print command in your application. 3. Select Brother PC-FAX as your printer, and then complete your print operation. The BrotherPC-FAX dialog box appears. 4. Type a fax number using one of the following methods: •...
Page 284 PC-FAX for Windows > Receive Faxes on Your Computer (Windows ® Receive Faxes on Your Computer (Windows Use Brother's PC-FAX software to receive faxes on your computer, screen them and print only those faxes you want. • ® Receive Faxes Using PC-FAX Receive (Windows...
Page 285 PC-FAX Receive supports only monochrome faxes. When you turn off your computer, your machine will continue to receive and store faxes in your Brother machine's memory. The machine's LCD will display the number of stored faxes received. When you start this application, the software will transfer all received faxes to your computer at once.
Page 286 • (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Receive. 2. Confirm the message and click Yes. The PC-FAX Receive window appears. The (PC-Fax Receive (Ready)) icon also appears in your computer task tray.
Page 287 (available only for Administrators). Device Select the Brother machine that you want to receive PC-FAX. Lock (available only for Administrators) Restrict users who do not have administrator privileges from configuring the settings options shown above.
Page 288 4. Select the appropriate connection method. Select your machine from the automatic search results below. Connected Brother machines will be displayed. Select a device from the list. Click OK. Specify your machine by IP address Type the machine's IP address in the IP Address field, and then click OK.
Page 289 5. To change the computer name that will appear on the machine's LCD, type the new name in the Enter your PC display name (Max 15 Characters) field. 6. Click OK. Related Information ® • Run Brother's PC-FAX Receive on Your Computer (Windows...
Page 290 ® Home > > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer ® ® ® (Windows > Receive Faxes Using PC-FAX Receive (Windows > View Received Messages (Windows ® View Received Messages (Windows Receiving Status Icon Indicated Status Standby mode No unread messages Receiving messages...
Page 291 Even after closing the window, PC-FAX Receive is active and the (PC-Fax Receive (Ready) ) icon will remain in your computer task tray. To close PC-FAX Receive, click the icon in the computer task tray and click Close. Related Information ®...
Page 292: Pc-Fax For Macintosh(Sending Only)
PC-FAX > PC-FAX for Macintosh(Sending only) PC-FAX for Macintosh(Sending only) Use Brother's PC-FAX software to send faxes directly from your Macintosh without printing them. This feature helps reduce your paper consumption and save time. • Send Faxes from Your Application (Macintosh)
Page 293 Home > > PC-FAX > PC-FAX for Macintosh(Sending only) > Send Faxes from Your Application (Macintosh) Send Faxes from Your Application (Macintosh) PC-FAX supports only monochrome faxes. A monochrome fax will be sent even if the original data is colour and the receiving fax machine supports colour faxes.
Page 294 To send a fax to more than one number, click the Add button after entering the first fax number and type the next fax number. The destination fax numbers will be listed in the Destination Fax Numbers field. 6. Click Print to send the fax. Related Information •...
Page 295: Print Data Directly From A Usb Flash Drive
Home > Print Data Directly from a USB Flash Drive Print Data Directly from a USB Flash Drive You can print photos directly from digital camera media or a USB flash drive, or scan documents and save them directly to a USB flash drive. Supported file types are PDF, JPEG, TIFF, XPS, and PRN.
Page 296: Compatible Usb Flash Drives
Home > Print Data Directly from a USB Flash Drive > Compatible USB Flash Drives Compatible USB Flash Drives IMPORTANT The USB direct interface supports only USB flash drives, PictBridge-compatible cameras and digital cameras that use the USB mass storage standard. Other USB devices are not supported. Compatible USB Flash Drives USB Class USB Mass Storage Class...
Page 297: Print Data Directly From A Usb Flash Drive Or Digital Camera Supporting Mass Storage
Home > Print Data Directly from a USB Flash Drive > Print Data Directly from a USB Flash Drive or Digital Camera Supporting Mass Storage Print Data Directly from a USB Flash Drive or Digital Camera Supporting Mass Storage • Make sure your digital camera is turned on.
Page 298: Print Quality
• [Orientation] • [2-sided] • [Collate] • [Tray Use] • [Print Quality] • [PDF Option] NOTE Depending on the file type, some of these settings may not appear. 6. Press [OK]. 7. Enter the number of copies you want. 8. Press [Start] to print the data. 9.
Page 299: Create A Prn File For Direct Printing (Windows ® )
® Home > Print Data Directly from a USB Flash Drive > Create a PRN File for Direct Printing (Windows ® Create a PRN File for Direct Printing (Windows These instructions may vary depending on your print application and operating system. 1.
Page 300: Network
Home > Network Network • Get Started • Network Management Software and Utilities • Advanced Network Features • Technical Information for Advanced Users...
Page 301: Get Started
> Get Started Get Started We recommend setting up and connecting to your network using the Brother installation CD-ROM. This section provides more information about network connection types, introduces various methods to manage your network and explains some useful network features of your Brother machine.
Page 302: Supported Basic Network Features
Remote Setup Status Monitor Driver Deployment Wizard • Go to your model's Downloads page on the Brother Solutions Center at support.brother.com download the latest version of Brother's BRAdmin Light. • Go to your model's Downloads page on the Brother Solutions Center at support.brother.com...
Page 303: Network Management Software And Utilities
Home > Network > Network Management Software and Utilities Network Management Software and Utilities Configure and change your Brother machine's network settings using a management utility. • Learn about Network Management Software and Utilities • Change Machine Settings from Your Computer •...
Page 304: Learn About Network Management Software And Utilities
LAN. BRAdmin Professional 3 can also log activity of Brother devices on your network and export the log data in an HTML, CSV, TXT, or SQL format. For users who want to monitor locally-connected machines, install the Print Auditor Client software on the client computer.
Page 305: Advanced Network Features
Advanced Network Features • Print the Network Configuration Report • Configure Your Mail Server Settings Using Web Based Management • Configure the Brother Machine for Email or Internet Fax (I-Fax) • I-Fax Options • Use the Send Fax to Server Feature •...
Page 306: Print The Network Configuration Report
2. Press [Yes]. Related Information • Advanced Network Features • Where Can I Find My Brother Machine's Network Settings? ® • Use the Network Connection Repair Tool (Windows • I Want to Check that My Network Devices are Working Correctly •...
Page 307: Configure Your Mail Server Settings Using Web Based Management
Management Configure Your Mail Server Settings Using Web Based Management Use Web Based Management to configure your Brother machine to connect with your mail server. 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Page 309 7. Select the mail server you want to configure. 8. Enter the necessary settings for the mail server. If you select the IMAP4 option, you must enter the full path of the mail folder using single byte characters only, and then enter "Inbox" for the root mail folder. 9.
Page 310: Configure The Brother Machine For Email Or Internet Fax (I-Fax)
Configure the Brother Machine for Email or Internet Fax (I-Fax) Before using I-Fax, configure your Brother machine to communicate with your network and mail server. You can configure these items using the machine's control panel, Web Based Management, Remote setup, or BRAdmin Professional 3.
Page 311 I-Fax supports sending and receiving documents in Letter or A4 format and in monochrome only. • (MFC-8530DN/MFC-8535DN/MFC-8540DN) To use this function, go to your model's Downloads page on the Brother Solutions Center at support.brother.com to update your machine's firmware or the program in your machine.
Page 312 Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > Fax Using the Internet (I-Fax) > Important Information about Internet Fax (I-Fax) Important Information about Internet Fax (I-Fax) I-Fax communication on a LAN is very similar to communication via email; however, it is different from fax communication using standard phone lines.
Page 313 • E-mail Subject • E-mail Message • Size Limit • Request Delivery Notification (Send) If you are unsure of any of these items, contact your system administrator. Related Information • Configure the Brother Machine for Email or Internet Fax (I-Fax)
Page 314 Send an Internet Fax (I-Fax) Sending an I-Fax is like sending a normal fax. Make sure that your recipient's information is saved in your email address book, and load the document you want to I-Fax into your Brother machine. ®...
Page 315 How Your Brother Machine Receives an Internet Fax (I-Fax) When your Brother machine receives an incoming I-Fax, it will print the I-Fax automatically. To receive an I-Fax, we recommend using the control panel or Web Based Management to configure the following optional items: •...
Page 316 Related Information • Configure the Brother Machine for Email or Internet Fax (I-Fax) • How Your Computer Receives an I-Fax...
Page 317 [Settings] > [All Settings] > [Network] > [E-mail/IFAX] > [Manual POP3 Receive]. 2. Press [Yes] to confirm. 3. The LCD displays [Receiving] and your machine will print the data from the email server. Related Information • Configure the Brother Machine for Email or Internet Fax (I-Fax)
Page 318 Subject line that your email server has received an I-Fax. You can either wait for your Brother machine to poll the email server, or you can manually poll the email server to receive the incoming data.
Page 319: Relay Broadcast
> Relay Broadcast Relay Broadcast A Relay Broadcast is when your Brother machine receives a message over the Internet and then relays it to another fax machine using conventional telephone lines. If you must fax a document over a long distance or abroad, use the Relay Broadcast Function to save the communication fee.
Page 320 Related Information • Configure the Brother Machine for Email or Internet Fax (I-Fax) • Relay Broadcast from Your Brother Machine • Relay Broadcast from Your Computer...
Page 321 UKFAX@brother.co.uk(fax#123456789) 1. The Internet In this example, your machine's email address is FAX@brother.com and you want to send a document from your machine to a standard fax machine in England with the email address UKFAX@brother.co.uk, and you want your machine to send the document using a conventional telephone line.
Page 322 Related Information • Relay Broadcast • How to Enter Text on Your Brother Machine...
Page 323 Home > Network > Advanced Network Features > Configure the Brother Machine for Email or Internet Fax (I-Fax) > Relay Broadcast > Relay Broadcast from Your Computer Relay Broadcast from Your Computer Use the Relay Broadcast Function to send email from your computer to a conventional fax machine.
Page 324: I-Fax Options
Home > Network > Advanced Network Features > I-Fax Options I-Fax Options • Internet Fax (I-Fax) Verification Mail • Error Mail...
Page 325 Verification Mail for receiving allows you to transmit a default report back to the sending station after successfully receiving and processing an I-Fax or email. To use this feature, set the [Notification] options in the [Setup Mail RX] and [Setup Mail TX] options of your Brother machine's control panel menu. Related Information •...
Page 326 Home > Network > Advanced Network Features > I-Fax Options > Internet Fax (I-Fax) Verification Mail > Enable Send Notifications for TX Verification Mail Enable Send Notifications for TX Verification Mail 1. Press [ ] [Settings] > [All Settings] > [Network] > [E-mail/IFAX] > [Setup Mail TX] > [Notification].
Page 327 Home > Network > Advanced Network Features > I-Fax Options > Internet Fax (I-Fax) Verification Mail > Enable Receive Notification for TX Verification Mail Enable Receive Notification for TX Verification Mail 1. Press [ ] [Settings] > [All Settings] > [Network] > [E-mail/IFAX] > [Setup Mail RX] > [Notification].
Page 328: Error Mail
> Error Mail Error Mail If there is a delivery error while sending an I-Fax, the mail server will send an error message back to the Brother machine and the error message will be printed. If there is an error while receiving an I-Fax, an error message will be printed, for example, "The message being sent to the machine was not in a TIFF-F format."...
Page 329: Use The Send Fax To Server Feature
You can send a fax directly from the machine using the manual fax feature when the Send to Server feature is To use this function, go to your model's Downloads page on the Brother Solutions Center at support.brother.com to update your machine's firmware or the program in your machine.
Page 330 Home > Network > Advanced Network Features > Use the Send Fax to Server Feature > Before Sending a Fax to the Fax Server Before Sending a Fax to the Fax Server Available as a download To send a document to the fax server, the correct syntax for that server must be used. The destination fax number must be sent with a prefix and a suffix that match the parameters used by the fax server.
Page 331 Enable Fax to Server Available as a download • Store the prefix/suffix address for the fax server in your Brother machine. 1. Press [ ] [Settings] > [All Settings] > [Network] > [Fax to Server]. 2. Press [Fax to Server].
Page 332 Home > Network > Advanced Network Features > Use the Send Fax to Server Feature > Operate Fax to Server Operate Fax to Server 1. Place the document in the ADF or on the scanner glass. 2. Enter the fax number. 3.
Page 333: Configure And Operate Ldap Search
• The LDAP feature does not support SSL/TLS. • (MFC-8530DN/MFC-8535DN/MFC-8540DN) To use this function, go to your model's Downloads page on the Brother Solutions Center at support.brother.com to update your machine's firmware or the program in your machine. Related Information •...
Page 334 5. Click Protocol in the left navigation bar. 6. Select the LDAP check box, and then click Submit. 7. Restart your Brother machine to activate the configuration. 8. On your computer, in Web Based Management's Address Book tab, select LDAP in the left navigation bar.
Page 335 Home > Network > Advanced Network Features > Configure and Operate LDAP Search > Perform an LDAP Search Using Your Machine's Control Panel Perform an LDAP Search Using Your Machine's Control Panel After you configure LDAP settings, you can use the LDAP search feature to find fax numbers or email addresses to use for: •...
Page 336: Synchronize Time With The Sntp Server Using Web Based Management
Home > Network > Advanced Network Features > Synchronize Time with the SNTP Server Using Web Based Management Synchronize Time with the SNTP Server Using Web Based Management The Simple Network Time Protocol (SNTP) is used to synchronize the time used by the machine for authentication with the SNTP time server.
Page 337 Home > Network > Advanced Network Features > Synchronize Time with the SNTP Server Using Web Based Management > Configure Date and Time Using Web Based Management Configure Date and Time Using Web Based Management Configure date and time to synchronize the time used by the machine with the SNTP time server. This feature is not available in some countries.
Page 338 5. Click Protocol in the left navigation bar. 6. Select the SNTP check box to activate the settings. 7. Restart your Brother machine to activate the configuration. 8. Next to the SNTP check box, click Advanced Settings and follow the instructions below:...
Page 339 Option Description Primary SNTP Server Type the server address (up to 64 characters). Address The secondary SNTP server address is used as a backup to the primary Secondary SNTP Server SNTP server address. If the primary server is unavailable, the machine will Address contact the secondary SNTP server.
Page 340: Technical Information For Advanced Users
Home > Network > Technical Information for Advanced Users Technical Information for Advanced Users • Reset the Network Settings to the Factory Settings...
Page 341: Reset The Network Settings To The Factory Settings
Home > Network > Technical Information for Advanced Users > Reset the Network Settings to the Factory Settings Reset the Network Settings to the Factory Settings You can use your machine's control panel to reset the print server to its default factory settings. This resets all information, such as the password and IP address.
Page 342: Security
Home > Security Security • Lock the Machine Settings • Network Security Features...
Page 343: Lock The Machine Settings
Lock the Machine Settings Before turning on the machine's Access Lock, make a careful note of your password. If you forget the password, you must reset all passwords stored in the machine by contacting your administrator or Brother customer service. •...
Page 344: About Using Setting Lock
Home > Security > Lock the Machine Settings > About Using Setting Lock About Using Setting Lock Use the Setting Lock feature to block unauthorised access to machine settings. When Setting Lock is set to [On], you cannot access the machine settings without entering the password. •...
Page 345 Home > Security > Lock the Machine Settings > About Using Setting Lock > Set the Setting Lock Password Set the Setting Lock Password 1. Press [Settings] > [All Settings] > [General Setup] > [Setting Lock]. 2. Enter a four-digit number for the password. 3.
Page 346 Home > Security > Lock the Machine Settings > About Using Setting Lock > Change the Setting Lock Password Change the Setting Lock Password 1. Press [Settings] > [All Settings] > [General Setup] > [Setting Lock] > [Set Password]. 2. Enter the current four-digit password. 3.
Page 347 Home > Security > Lock the Machine Settings > About Using Setting Lock > Turn Setting Lock On Turn Setting Lock On 1. Press [Settings] > [All Settings] > [General Setup] > [Setting Lock] > [Lock Off⇒On]. 2. Enter the current four-digit password. 3.
Page 348: Network Security Features
Home > Security > Network Security Features Network Security Features • Before Using Network Security Features • Secure Function Lock 3.0 • ® Use Active Directory Authentication • Use LDAP Authentication • Manage Your Network Machine Securely Using SSL/TLS • Manage Your Network Machine Securely Using IPsec •...
Page 349: Before Using Network Security Features
> Before Using Network Security Features Before Using Network Security Features Your Brother machine employs some of the latest network security and encryption protocols available today. These network features can be integrated into your overall network security plan to help protect your data and prevent unauthorised access to the machine.
Page 350: Secure Function Lock 3.0
Security > Network Security Features > Secure Function Lock 3.0 Secure Function Lock 3.0 Brother's Secure Function Lock 3.0 increases security by restricting the functions available on your Brother machine. • Before Using Secure Function Lock 3.0 • Configure Secure Function Lock 3.0 Using Web Based Management •...
Page 351 BRAdmin Professional 3 (Windows • Print Print includes print jobs sent via AirPrint and Brother iPrint&Scan. If you register users' login names in advance, the users will not need to enter their passwords when they use the print function.
Page 352 Home > Security > Network Security Features > Secure Function Lock 3.0 > Configure Secure Function Lock 3.0 Using Web Based Management Configure Secure Function Lock 3.0 Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Page 353 Home > Security > Network Security Features > Secure Function Lock 3.0 > Scan Using Secure Function Lock 3.0 Scan Using Secure Function Lock 3.0 Setting Scan restrictions (for administrators) Secure Function Lock 3.0 allows an administrator to restrict which users are allowed to scan. When the Scan feature is set to Off for the public user setting, only users who have the Scan check box selected will be able to scan.
Page 354 Public users will not need to enter a password to access the features made available through Public Mode settings. Public Mode includes print jobs sent via AirPrint and Brother iPrint&Scan. 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Page 355 Home > Security > Network Security Features > Secure Function Lock 3.0 > Additional Secure Function Lock 3.0 Features Additional Secure Function Lock 3.0 Features Configure the following features in the Secure Function Lock screen: All Counter Reset Click All Counter Reset, in the Page Counters column, to reset the page counter. Export to CSV file Click Export to CSV file, to export the current page counter including User List / Restricted Functions information as a CSV file.
Page 356 2. Press [Register Card]. 3. Touch a new ID Card to the NFC logo. The new ID Card's number is registered to the machine. For the supported ID Card types, go to the Brother Solutions Center at support.brother.com to see FAQs &...
Page 357: Use Active Directory ® Authentication
® Home > Security > Network Security Features > Use Active Directory Authentication ® Use Active Directory Authentication • ® Introduction to Active Directory Authentication • ® Configure Active Directory Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (Active ®...
Page 358 Authentication ® ® Active Directory Authentication restricts the use of your Brother machine. If Active Directory Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password.
Page 359 LDAP Search Root Type the LDAP search root (available only for LDAP + kerberos authentication method). If this option is not available, update your machine's firmware. Go to your model's Downloads page on the Brother Solutions Center at support.brother.com. 10. Click Submit.
Page 360 Related Information ® • Use Active Directory Authentication...
Page 361 ® Home > Security > Network Security Features > Use Active Directory Authentication > Log On to Change ® the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) Log On to Change the Machine Settings Using the Machine's Control ®...
Page 362: Use Ldap Authentication
Home > Security > Network Security Features > Use LDAP Authentication Use LDAP Authentication • Introduction to LDAP Authentication • Configure LDAP Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication)
Page 363 Authentication Introduction to LDAP Authentication LDAP Authentication restricts the use of your Brother machine. If LDAP Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password.
Page 364 Attribute of Name (Search Type the attribute you want to use as a search key. Key) If this option is not available, update your machine's firmware. Go to your model's Downloads page on the Brother Solutions Center at support.brother.com. 10. Click Submit.
Page 365 Home > Security > Network Security Features > Use LDAP Authentication > Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) When LDAP Authentication is enabled, the machine's control panel will be locked until you enter your User ID and password on the machine's control panel.
Page 366: Manage Your Network Machine Securely Using Ssl/Tls
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/TLS Manage Your Network Machine Securely Using SSL/TLS • Introduction to SSL/TLS • Certificates and Web Based Management • Manage Your Network Machine Securely Using Web Based Management •...
Page 367 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Introduction to SSL/TLS Introduction to SSL/TLS Secure Socket Layer (SSL) or Transport Layer Security (TLS) is an effective method of protecting data sent over a local or wide area network (LAN or WAN).
Page 368 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Introduction to SSL/TLS > Brief History of SSL/TLS Brief History of SSL/TLS SSL/TLS was originally created to secure web traffic information, particularly data sent between web browsers ®...
Page 369 Benefits of Using SSL/TLS The primary benefit of using SSL/TLS on Brother machines is to guarantee secure printing over an IP network by restricting unauthorised users from reading data sent to the machine. SSL's key selling point is that it can be used to print confidential data securely.
Page 370 Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management Certificates and Web Based Management You must configure a certificate to manage your networked Brother machine securely using SSL/TLS. You must use Web Based Management to configure a certificate. •...
Page 371 > Supported Security Certificate Features Supported Security Certificate Features Your Brother machine supports the use of multiple security certificates, which allows secure management, authentication, and communication with the machine. The following security certificate features can be used with the machine: •...
Page 372 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate Create and Install a Certificate • Step by Step Guide for Creating and Installing a Certificate •...
Page 373 Certificate from a CA 1. Create a Certificate Signing Request (CSR) using Web Based Management. 2. Install the certificate issued by the CA on your Brother machine using Web Based Management. 3. Install the certificate on your computer. Related Information •...
Page 374 > Create and Install a Self- signed Certificate Create and Install a Self-signed Certificate • Create a Self-signed Certificate • ® Install the Self-signed Certificate for Windows users with Administrator Rights • Import and Export the Self-signed Certificate on your Brother Machine...
Page 375 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Self- signed Certificate > Create a Self-signed Certificate Create a Self-signed Certificate 1.
Page 376 17. Click Yes to restart your print server. The self-signed certificate is created and saved in your machine's memory. To use SSL/TLS communication, the self-signed certificate must be installed on your computer. Related Information • Create and Install a Self-signed Certificate...
Page 377 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Self- ® signed Certificate > Install the Self-signed Certificate for Windows users with Administrator Rights ®...
Page 378 4. Click Continue to this website (not recommended). ® ® (Windows XP and Windows Server 2003) When the following dialog box appears, click View Certificate, and then go to step 6. 5. Click Certificate Error, and then click View certificate.
Page 379 6. Click Install Certificate..7. When the Certificate Import Wizard appears, click Next. 8. Select Place all certificates in the following store, and then click Browse..
Page 380 9. Select Trusted Root Certification Authorities, and then click OK. 10. Click Next. 11. Click Finish. 12. Click Yes, if the fingerprint (thumbprint) is correct. The fingerprint (thumbprint) is printed on the Network Configuration Report. 13. Click OK. The self-signed certificate is now installed on your computer, and SSL/TLS communication is available. Related Information •...
Page 381 > Import and Export the Self-signed Certificate on your Brother Machine Import and Export the Self-signed Certificate on your Brother Machine You can store the self-signed certificates on your Brother machine and manage them by importing and exporting. • Import the Self-signed Certificate •...
Page 382 Create and Install a Certificate > Create and Install a Self- signed Certificate > Import and Export the Self-signed Certificate on your Brother Machine > Import the Self- signed Certificate Import the Self-signed Certificate 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Page 383 Create and Install a Certificate > Create and Install a Self- signed Certificate > Import and Export the Self-signed Certificate on your Brother Machine > Export the Self- signed Certificate Export the Self-signed Certificate 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Page 384 CA, create a Certificate Signing Request (CSR), send it to a CA for authentication, and install the returned certificate on your machine. • Create a Certificate Signing Request (CSR) • Install a Certificate on Your Brother Machine • Import and Export the Certificate and Private Key...
Page 385 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Create a Certificate Signing Request (CSR) Create a Certificate Signing Request (CSR) A Certificate Signing Request (CSR) is a request sent to a Certificate Authority (CA) to authenticate the credentials contained within the certificate.
Page 386 Web Server for the certificate template to securely create the Client Certificate. If you are creating a Client Certificate for an IEEE 802.1x environment with EAP-TLS authentication, we recommend using User for the certificate template. For more information, go to your model's page on the Brother Solutions Center at support.brother.com. Related Information •...
Page 387 Create and Install a Certificate from a Certificate Authority (CA) > Install a Certificate on Your Brother Machine Install a Certificate on Your Brother Machine When you receive a certificate from a CA, follow the steps below to install it into the print server: Only a certificate issued with your machine's CSR can be installed onto the machine.
Page 388: Import And Export The Certificate And Private Key
Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Import and Export the Certificate and Private Key Import and Export the Certificate and Private Key Store the certificate and private key on your machine and manage them by importing and exporting them.
Page 389 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Import and Export the Certificate and Private Key >...
Page 390 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Import and Export the Certificate and Private Key >...
Page 391: Import And Export A Ca Certificate
Create and Install a Certificate > Import and Export a CA Certificate Import and Export a CA Certificate You can import, export and store CA certificates on your Brother machine. • Import a CA Certificate • Export a CA Certificate...
Page 392 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Import and Export a CA Certificate > Import a CA Certificate Import a CA Certificate 1.
Page 393 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Import and Export a CA Certificate > Export a CA Certificate Export a CA Certificate 1.
Page 394 In Web Based Management, navigate to the Certificate or CA Certificate screen to view certificate content, delete, or export your certificates. Maximum Number of Certificates Stored UP on Brother Machine Self-signed Certificate or Certificate Issued by a CA CA Certificate We recommend storing one less certificate than allowed, reserving an empty spot in case of certificate expiration.
Page 395 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Manage Your Network Machine Securely Using Web Based Management Manage Your Network Machine Securely Using Web Based Management To manage your network machine securely, you must use management utilities with security protocols. We recommend using the HTTPS protocol for secure management.
Page 396 In this mode, the print server uses version 1 and version 2c of the SNMP protocol. You can use all Brother applications in this mode. However, it is not secure since it will not authenticate the user, and data will not be encrypted.
Page 397 To use BRAdmin Professional 3 utility, you must: • Use the latest version of BRAdmin Professional 3. Go to your model's Downloads page on the Brother Solutions Center at support.brother.com. If you use an older version of BRAdmin to manage your Brother machines, the user authentication will not be secure.
Page 398 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Print Documents Securely Using SSL/TLS Print Documents Securely Using SSL/TLS To print documents securely with IPP protocol, use the IPPS protocol. 1. Start your web browser. 2.
Page 399: Manage Your Network Machine Securely Using Ipsec
Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec Manage Your Network Machine Securely Using IPsec • Introduction to IPsec • Configure IPsec Using Web Based Management • Configure an IPsec Address Template Using Web Based Management •...
Page 400 For IPsec transmissions, the following conditions are necessary: A computer that can communicate using IPsec is connected to the network. Your Brother machine is configured for IPsec communication. The computer connected to your Brother machine is configured for IPsec connections. • IPsec settings The settings that are necessary for connections using IPsec.
Page 401 Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure IPsec Using Web Based Management Configure IPsec Using Web Based Management The IPsec connection conditions are comprised of two Template types: Address and IPsec. You can configure up to 10 connection conditions.
Page 402 In Main mode, the processing speed is slow, but the security is high. In Aggressive mode, the processing speed is faster than Main mode, but the security is lower. 9. In the All Non-IPsec Traffic field, select the action to be taken for non-IPsec packets. When using Web Services, you must select Allow for All Non-IPsec Traffic.
Page 403 Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Address Template Using Web Based Management Configure an IPsec Address Template Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Page 404 For example: 192.168.1.1/24 Because the prefix is specified in the form of a 24-bit subnet mask (255.255.255.0) for 192.168.1.1, the addresses 192.168.1.xxx are valid. 10. Select a Remote IP Address option to specify the IP address conditions for the recipient: •...
Page 405 Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management Configure an IPsec Template Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
Page 406 Related Information • Manage Your Network Machine Securely Using IPsec • IKEv1 Settings for an IPsec Template • IKEv2 Settings for an IPsec Template • Manual Settings for an IPsec Template...
Page 407 Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management > IKEv1 Settings for an IPsec Template IKEv1 Settings for an IPsec Template Template Name Type a name for the template (up to 16 characters).
Page 408 Use Prefixed Template Select Custom, IKEv1 High Security or IKEv1 Medium Security. The setting items are different depending on the selected template. The default template differs depending on whether you chose Main or Aggressive for Negotiation Mode on the IPsec configuration screen. Internet Key Exchange (IKE) IKE is a communication protocol that is used to exchange encryption keys in order to carry out encrypted communication using IPsec.
Page 409 Type the time (seconds) and number of kilobytes (KByte) before the IPsec SA will expire. • Encapsulation Mode Select Transport or Tunnel. • Remote Router IP-Address Type the IP address (IPv4 or IPv6) of the remote router. Enter this information only when the Tunnel mode is selected.
Page 410 Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management > IKEv2 Settings for an IPsec Template IKEv2 Settings for an IPsec Template Template Name Type a name for the template (up to 16 characters).
Page 411 Use Prefixed Template Select Custom, IKEv2 High Security, or IKEv2 Medium Security. The setting items are different depending on the selected template. Internet Key Exchange (IKE) IKE is a communication protocol that is used to exchange encryption keys in order to carry out encrypted communication using IPsec.
Page 412 SA (Security Association) is an encrypted communication method using IPsec or IPv6 that exchanges and shares information, such as the encryption method and encryption key, in order to establish a secure communication channel before communication begins. SA may also refer to a virtual encrypted communication channel that has been established.
Page 413 Related Information • Configure an IPsec Template Using Web Based Management...
Page 414 Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management > Manual Settings for an IPsec Template Manual Settings for an IPsec Template Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom.
Page 415 Select Manual. Authentication Key (ESP,AH) Specify the key to use for authentication. Type the In/Out values. These settings are necessary when Custom is selected for Use Prefixed Template, Manual is selected for Internet Key Exchange (IKE), and a setting other than None is selected for Hash for Encapsulating Security section.
Page 416 ESP is a protocol for carrying out encrypted communication using IPsec. ESP encrypts the payload (communicated contents) and adds additional information. The IP packet is comprised of the header and the encrypted payload, which follows the header. In addition to the encrypted data, the IP packet also includes information regarding the encryption method and encryption key, the authentication data, and so on.
Page 417: Send Or Receive An Email Securely
Home > Security > Network Security Features > Send or Receive an Email Securely Send or Receive an Email Securely • Configure Email Sending or Receiving Using Web Based Management • Send an Email with User Authentication • Send or Receive an Email Securely Using SSL TLS...
Page 418 Home > Security > Network Security Features > Send or Receive an Email Securely > Configure Email Sending or Receiving Using Web Based Management Configure Email Sending or Receiving Using Web Based Management We recommend using Web Based Management to configure secured email sending with user authentication, or email sending and receiving using SSL/TLS.
Page 419 User Authentication Send an Email with User Authentication Your Brother machine supports the SMTP-AUTH method to send email via an email server that requires user authentication. This method prevents unauthorised users from accessing the email server. You can use SMTP-AUTH for email notification, email reports and I-Fax.
Page 420 Send or Receive an Email Securely Using SSL TLS Your Brother machine supports SSL/TLS methods to send or receive an email via an email server that requires secure SSL/TLS communication. To send or receive email via an email server that is using SSL/TLS communication, you must configure SMTP over SSL/TLS, POP3 over SSL/TLS, or IMAP4 over SSL/TLS.
Page 422: Port Number
• Before you verify the server certificate, you must import the CA certificate issued by the CA that signed the server certificate. Contact your network administrator or your Internet Service Provider (ISP) to confirm if importing a CA certificate is necessary. •...
Page 423: Use Ieee 802.1X Authentication For A Wired Or A Wireless Network
Home > Security > Network Security Features > Use IEEE 802.1x Authentication for a Wired or a Wireless Network Use IEEE 802.1x Authentication for a Wired or a Wireless Network • What Is IEEE 802.1x Authentication? • Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) •...
Page 424 IEEE 802.1x is an IEEE standard for wired and wireless networks that limits access from unauthorised network devices. Your Brother machine (supplicant) sends an authentication request to a RADIUS server (Authentication server) through your access point or HUB. After your request has been verified by the RADIUS server, your machine can access the network.
Page 425 Home > Security > Network Security Features > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) •...
Page 426 Option Description No Verification The server certificate can always be trusted. The verification is not performed. CA Cert. The verification method to check the CA reliability of the server certificate, using the CA certificate that has been issued by the CA that signed the server certificate. CA Cert.
Page 427 Extensible Authentication Protocol-Flexible Authentication via Secured Tunneling (EAP-FAST) has been developed by Cisco Systems, Inc., which uses a user ID and password for authentication, and symmetric key algorithms to achieve a tunnelled authentication process. The Brother machine supports the following inner authentication methods: • EAP-FAST/NONE •...
Page 428: Store Print Log To Network
Home > Security > Network Security Features > Store Print Log to Network Store Print Log to Network • Store Log to Network Overview • Configure the Store Print Log to Network Settings Using Web Based Management • Use the Store Print Log to Network's Error Detection Setting •...
Page 429 Store Log to Network Overview The Store Print Log to Network feature allows you to save the print log file from your Brother machine to a network server using the Common Internet File System (CIFS) protocol. You can record the ID, type of print job, job name, user name, date, time and the number of printed pages for every print job.
Page 430 Network Folder Type the destination folder where your log will be stored on the CIFS server (for Path example: brother\abc). File Name Type the file name you want to use for the print log (up to 32 characters). File Type Select the TXT or CSV option for the Print Log file type.
Page 431 You can also confirm the error status on the LCD of your machine. 9. Click Submit to display the Test Print Log to Network page. To test your settings, click Yes and then go to the next step. To skip the test, click No. Your settings will be submitted automatically. 10.
Page 432 Home > Security > Network Security Features > Store Print Log to Network > Use the Store Print Log to Network's Error Detection Setting Use the Store Print Log to Network's Error Detection Setting Use Error Detection Settings to determine the action that is taken when the print log cannot be stored to the server due to a network error.
Page 433 Home > Security > Network Security Features > Store Print Log to Network > Use Store Print Log to Network with Secure Function Lock 3.0 Use Store Print Log to Network with Secure Function Lock 3.0 When Secure Function Lock 3.0 is active, the names of the registered users for copy, Fax RX and USB Direct ®...
Page 434: Mobile/Web Connect
Home > Mobile/Web Connect Mobile/Web Connect • Print with AirPrint • ™ Print with Mopria • Use Brother iPrint&Scan • Print and Scan Using Near-Field Communication (NFC)
Page 435: Print With Airprint
AirPrint also lets you scan documents to your Macintosh computer without installing a driver on the device (requires OS X 10.9 or later). For more information, see the AirPrint Guide. Go to your model's Manuals page on the Brother Solutions Center at support.brother.com.
Page 436: Print With Mopria
, Gmail, and Gallery, support printing. ™ 1. Android 4.4 or later 2. Wired network 3. Your Brother machine ™ ™ ™ You must download the Mopria Print Service from the Google Play Store and install it on your Android device.
Page 437: Use Brother Iprint&Scan
Brother iPrint&Scan. • For iOS Devices Brother iPrint&Scan allows you to use features of your Brother machine directly from your iPhone, iPod touch, iPad, and iPad mini. Download and install Brother iPrint&Scan from the App Store. ® •...
Page 438: Print And Scan Using Near-Field Communication (Nfc)
You must download and install Brother iPrint&Scan on your Android device to use this feature. For more information, see the Mobile Print/Scan Guide for Brother iPrint&Scan. Go to your model's Manuals page on the Brother Solutions Center at support.brother.com. Related Information •...
Page 439: Controlcenter
Home > ControlCenter ControlCenter Use Brother's ControlCenter software utility to quickly access your frequently-used applications. Using ControlCenter gives you direct access to specific applications. • ® ControlCenter4 (Windows • ControlCenter2 (Macintosh)
Page 440: Controlcenter4 (Windows ® )
Change the Operation Mode in ControlCenter4 (Windows • ® Scan Using ControlCenter4 Home Mode (Windows • ® Scan Using ControlCenter4 Advanced Mode (Windows • ® Set Up the Brother Machine Using ControlCenter4 (Windows • ® Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows...
Page 441: Change The Operation Mode In Controlcenter4 (Windows ® )
® Home > ControlCenter > ControlCenter4 (Windows > Change the Operation Mode in ControlCenter4 ® (Windows ® Change the Operation Mode in ControlCenter4 (Windows ControlCenter4 has two operation modes: Home Mode and Advanced Mode. You can change modes at any time.
Page 442 • Advanced Mode ControlCenter4 Advanced Mode gives you more control over the details of your machine's features and allows you to customise one-button scan actions. To change operation mode: 1. Click the (ControlCenter4) icon in the task tray, and then select Open. 2.
Page 443: Scan Using Controlcenter4 Home Mode (Windows ® )
® Home > ControlCenter > ControlCenter4 (Windows > Scan Using ControlCenter4 Home Mode ® (Windows ® Scan Using ControlCenter4 Home Mode (Windows Use ControlCenter4 Home Mode to access your machine's main features. • ® Scan Using ControlCenter4 Home Mode (Windows •...
Page 444: Scan Using Controlcenter4 Advanced Mode (Windows ® )
® Home > ControlCenter > ControlCenter4 (Windows > Scan Using ControlCenter4 Advanced Mode ® (Windows ® Scan Using ControlCenter4 Advanced Mode (Windows ControlCenter4 Advanced Mode gives you more control over the details of your machine's features and allows you to customise one-button scan actions. •...
Page 445: Set Up The Brother Machine Using Controlcenter4 (Windows ® )
® Home > ControlCenter > ControlCenter4 (Windows > Set Up the Brother Machine Using ControlCenter4 ® (Windows ® Set Up the Brother Machine Using ControlCenter4 (Windows If Secure Function Lock is set to On, you cannot use Remote Setup. 1. Click the (ControlCenter4) icon in the task tray, and then click Open.
Page 446 137 and 161. ® • If you are using Windows Firewall and you installed the Brother software and drivers from the CD-ROM, the necessary firewall settings have already been set. Related Information ®...
Page 447: Create A Custom Tab Using Controlcenter4 Advanced Mode (Windows ® )
® Home > ControlCenter > ControlCenter4 (Windows > Create a Custom Tab Using ControlCenter4 ® Advanced Mode (Windows Create a Custom Tab Using ControlCenter4 Advanced Mode ® (Windows You can create up to three customised tabs, each including up to five customised buttons, with your preferred settings.
Page 448 Related Information ® • ControlCenter4 (Windows...
Page 449: Controlcenter2 (Macintosh)
Home > ControlCenter > ControlCenter2 (Macintosh) ControlCenter2 (Macintosh) • Scan Using ControlCenter2 (Macintosh) • Set Up the Brother Machine Using ControlCenter2 (Macintosh)
Page 450: Scan Using Controlcenter2 (Macintosh)
> ControlCenter2 (Macintosh) > Scan Using ControlCenter2 (Macintosh) Scan Using ControlCenter2 (Macintosh) Use Brother's ControlCenter software to scan photos and save them as JPEGs, PDFs, or other file formats. • Scan Using ControlCenter2 (Macintosh) • Save Scanned Data to a Folder as a PDF File Using ControlCenter2 (Macintosh) •...
Page 451: Set Up The Brother Machine Using Controlcenter2 (Macintosh)
Set Up the Brother Machine Using ControlCenter2 (Macintosh) If Secure Function Lock is set to On, you cannot use Remote Setup. 1. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears.
Page 452 Click to start uploading data to the machine, and then exit the Remote Setup Program. If an error message appears, enter the correct data again, and then click OK. Cancel Click to exit the Remote Setup Program without uploading data to the machine. Apply Click to upload data to the machine without exiting the Remote Setup Program.
Page 453: Troubleshooting
Home > Troubleshooting Troubleshooting Use this section to resolve typical problems you may encounter when using your Brother machine. You can correct most problems yourself. IMPORTANT For technical help, you must call Brother customer service or your local Brother dealer.
Page 454: Error And Maintenance Messages
NFC feature, touch your device to the NFC logo on your Brother machine to access the Brother Solutions Center and browse the latest FAQs from your device. (Your mobile telephone provider's message and data rates may apply.) ™...
Page 455 Error Message Cause Action Disconnected The other person or other Try to send or receive again. person's fax machine stopped If calls are stopped repeatedly and you are using the call. a VoIP (Voice over IP) system, try changing the Compatibility to Basic (for VoIP).
Page 456 Error Message Cause Action No Paper The machine is out of paper, or • Refill paper in the paper tray. Make sure the paper is not loaded correctly in paper guides are set to the correct size. the paper tray. •...
Page 457 • If the problem continues, contact Brother customer service. Received Fax ## An unprinted received fax is To print the received fax, load the correct size of waiting to print on the correct paper in the tray indicated on the LCD.
Page 458: Size Mismatch
Error Message Cause Action Service Error ## Machine's firmware has a • Contact Brother customer service. problem. Size Error The paper size defined in the Choose a paper size supported by the defined printer driver is not supported tray. by the defined tray.
Page 459 • Transfer Your Faxes or Fax Journal Report • Replace Supplies • Load and Print Using the Paper Tray • Load and Print Using the Multi‑purpose Tray (MP Tray) • Clean the Corona Wire...
Page 460: Transfer Your Faxes Or Fax Journal Report
You can also transfer the Fax Journal report to see if there are any faxes you must transfer. If there is an error message on the LCD after you transfer the faxes, disconnect your Brother machine from the power source for several minutes, and then reconnect it.
Page 461 Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer Faxes to Another Fax Machine Transfer Faxes to Another Fax Machine If you have not set up your Station ID, you cannot enter Fax Transfer mode. 1.
Page 462 (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Receive. 2. Make sure you have set [PC Fax Receive] on the machine.
Page 463 Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer the Fax Journal Report to Another Fax Machine Transfer the Fax Journal Report to Another Fax Machine If you have not set up your Station ID, you cannot enter fax transfer mode. 1.
Page 464: Document Jams
Home > Troubleshooting > Document Jams Document Jams • Document is Jammed in the Top of the ADF Unit • Document is Jammed under the Document Cover • Remove Small Scraps of Paper Jammed in the ADF...
Page 465: Document Is Jammed In The Top Of The Adf Unit
Home > Troubleshooting > Document Jams > Document is Jammed in the Top of the ADF Unit Document is Jammed in the Top of the ADF Unit 1. Remove any paper from the ADF that is not jammed. 2. Open the ADF cover. 3.
Page 466: Document Is Jammed Under The Document Cover
Home > Troubleshooting > Document Jams > Document is Jammed under the Document Cover Document is Jammed under the Document Cover 1. Remove any paper from the ADF that is not jammed. 2. Lift the document cover. 3. Pull the jammed document out to the right. If the document rips or tears, be sure you remove any debris or scraps to prevent future jams.
Page 467: Remove Small Scraps Of Paper Jammed In The Adf
Home > Troubleshooting > Document Jams > Remove Small Scraps of Paper Jammed in the ADF Remove Small Scraps of Paper Jammed in the ADF 1. Lift the document cover. 2. Insert a piece of stiff paper, such as cardstock, into the ADF to push any small paper scraps through. 3.
Page 468: Paper Jams
Home > Troubleshooting > Paper Jams Paper Jams Always remove the remaining paper from the paper tray and straighten the stack when you are adding new paper. This helps prevent multiple sheets of paper from feeding through the machine at one time and prevents paper jams.
Page 469: Paper Is Jammed In The Mp Tray
Home > Troubleshooting > Paper Jams > Paper is Jammed in the MP tray Paper is Jammed in the MP tray If the machine's control panel or the Status Monitor indicates that there is a jam in the machine's MP tray, follow these steps: 1.
Page 470: Paper Is Jammed In The Paper Tray
Home > Troubleshooting > Paper Jams > Paper is Jammed in the Paper Tray Paper is Jammed in the Paper Tray If the machine's control panel or the Status Monitor indicates that there is a jam in the paper tray, follow these steps: 1.
Page 471 5. Put the paper tray firmly back in the machine. Related Information • Paper Jams...
Page 472: Paper Is Jammed In The Back Of The Machine
Home > Troubleshooting > Paper Jams > Paper is Jammed in the Back of the Machine Paper is Jammed in the Back of the Machine If the machine's control panel or the Status Monitor indicates that there is a jam in the back (Rear) of the machine, follow these steps: 1.
Page 473 5. Close the fuser cover. 6. Close the back cover until it locks in the closed position. Related Information • Paper Jams...
Page 474: Paper Is Jammed Inside The Machine
Home > Troubleshooting > Paper Jams > Paper is Jammed inside the Machine Paper is Jammed inside the Machine If the machine's control panel or the Status Monitor indicates that there is a jam inside the machine, follow these steps: 1.
Page 475 5. Install the toner cartridge and drum unit assembly into the machine. 6. Close the front cover. Related Information • Paper Jams...
Page 476: Paper Is Jammed In The 2-Sided Tray
Home > Troubleshooting > Paper Jams > Paper is Jammed in the 2-sided Tray Paper is Jammed in the 2-sided Tray If the machine's control panel or the Status Monitor indicates that there is a jam in the 2-sided paper tray, follow these steps: 1.
Page 477 5. Remove paper that may have jammed under the machine due to static electricity. 6. If paper is not caught inside the 2-sided tray, open the back cover. WARNING HOT SURFACE The machine's internal parts will be extremely hot. Wait for the machine to cool down before touching them.
Page 478 Related Information • Paper Jams...
Page 479: Printing Problems
• Windows XP and Windows Server 2003 Click the Start > Printers and Faxes. Right-click Brother XXX-XXXX. Make sure Use Printer Online is not listed. If it is listed, click this option to set the driver Online. ® ® •...
Page 480 Check the settings in your application to make sure they are set up to work with your machine. Confirm that the Brother printer driver is selected in your application's Print window. The machine prints the first couple of pages correctly, Check the settings in your application to make sure they then some pages have missing text.
Page 481: Improve The Print Quality
IMPORTANT Using non-Brother supplies may affect the print quality, hardware performance, and machine reliability. 1. To get the best print quality, we suggest using recommended print media. Make sure you use paper that meets our specifications.
Page 482 Examples of poor print quality Recommendation Contact Brother customer service. • Select Thick Paper mode in the printer driver or use thinner paper than you are currently using. • Select the appropriate media type in the menu setting. • Check the machine’s environment. Conditions such as high humidity can cause hollow print.
Page 483 Printed pages have toner stains down the page • The fuser unit may be contaminated. Contact Brother customer service. • Make sure foreign material such as a torn piece of paper, sticky notes or dust is not inside the machine and around the toner cartridge and drum unit.
Page 484 Examples of poor print quality Recommendation the 2-sided tray is inserted completely and the back cover is closed completely. • Check the paper type and quality. High temperatures and high humidity will cause paper to curl. • If you do not use the machine often, the paper may have been in the paper tray too long.
Page 485: Telephone And Fax Problems
Brother’s ECM (Error Correction Mode) feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
Page 486 Make sure your Brother machine’s Fax Detect feature is turned On. Fax Detect is a feature that allows you to receive a fax even if you answered the call on an external or extension telephone.
Page 487 Difficulties Suggestions • Condensed print This is usually caused by a poor telephone connection. Make a copy; if your copy looks good, you probably had a bad connection, with static or • Horizontal streaks interference on the telephone line. Ask the other party to send the fax again. •...
Page 488: Set Dial Tone Detection
Home > Troubleshooting > Telephone and Fax Problems > Set Dial Tone Detection Set Dial Tone Detection Setting the Dial Tone to [Detection] will shorten the Dial Tone detect pause. 1. Press [Settings] > [All Settings] > [Initial Setup] > [Dial Tone]. 2.
Page 489: Set Telephone Line Compatibility For Interference And Voip Systems
Problems sending and receiving faxes due to possible interference on the telephone line may be solved by reducing the modem speed to minimise errors in fax transmission. If you are using a Voice over IP (VoIP) service, Brother recommends changing the compatibility to Basic (for VoIP). •...
Page 490: Network Problems
Use the Network Connection Repair Tool (Windows • Where Can I Find My Brother Machine's Network Settings? • My Brother Machine Cannot Print, Scan, or PC-FAX Receive over the Network • I Want to Check that My Network Devices are Working Correctly...
Page 491: Error Messages
Home > Troubleshooting > Network Problems > Error Messages Error Messages Your Brother machine will display an error message if an error occurs. The most common error messages are shown in the table. Error Messages Cause Action Authentication Your authentication setting for •...
Page 492 Confirm the Date&Time settings of your machine are the machine. correct in Web Based Management. Internal Error The Brother machine's LDAP Confirm your authentication method, and then enable the protocol is disabled. necessary protocol setting in the Web Based Management.
Page 493: Use The Network Connection Repair Tool (Windows ® )
> Use the Network Connection Repair Tool (Windows ® Use the Network Connection Repair Tool (Windows Use the Network Connection Repair Tool to fix the Brother machine's network settings. It will assign the correct IP address and Subnet Mask. ®...
Page 494: Where Can I Find My Brother Machine's Network Settings
Home > Troubleshooting > Network Problems > Where Can I Find My Brother Machine's Network Settings? Where Can I Find My Brother Machine's Network Settings? • Print the Network Configuration Report • Change Machine Settings from Your Computer...
Page 495: My Brother Machine Cannot Print, Scan, Or Pc-Fax Receive Over The Network
Home > Troubleshooting > Network Problems > My Brother Machine Cannot Print, Scan, or PC-FAX Receive over the Network My Brother Machine Cannot Print, Scan, or PC-FAX Receive over the Network Cause Action Interface Your security software ® Wired •...
Page 496 (OS X v10.9.x, 10.10.x) Click System Preferences > Printers & Scanners. If you have checked and tried all of the above, but your Brother machine still cannot print and scan, uninstall the Brother software and drivers and reinstall them. Related Information •...
Page 497: I Want To Check That My Network Devices Are Working Correctly
Wired in the Network Status is Link OK. Configuration Report. Check that you can Ping the Brother machine from your computer using the IP address or Wired "ping" the Brother ® the node name in the Windows command prompt or Macintosh...
Page 498: Other Problems
EPS data that includes binary. You can print the EPS data at the machine through a network. For help installing the BR-Script3 printer driver through the network, go to the Brother Solutions Center at support.brother.com. The Brother software cannot be installed.
Page 499 Scanning difficulties Difficulties Suggestions TWAIN or WIA errors appear when starting to scan. Make sure the Brother TWAIN or WIA driver is chosen as ® the primary source in your scanning application. For (Windows example, in Presto! PageManager, click File > Select Source and choose the Brother TWAIN driver.
Page 500: Check The Machine Information
Home > Troubleshooting > Check the Machine Information Check the Machine Information Follow these instructions to check your Brother machine's serial number and firmware version. 1. Press [Settings] > [All Settings] > [Machine Info.]. 2. Press one of the following options:...
Page 501: Reset Your Brother Machine
Home > Troubleshooting > Reset Your Brother Machine Reset Your Brother Machine 1. Press [Settings] > [All Settings] > [Initial Setup] > [Reset]. 2. Swipe up or down or press a or b to display the type of reset functions, and then press the reset function you want to use.
Page 502: Reset Functions Overview
Use the Settings Reset function to reset all machine's settings to the settings originally set at the factory. Factory Reset takes more time than All Settings Reset. Brother strongly recommends you perform this operation when you dispose of the machine. Unplug the interface cable before you choose Network Settings Reset function, All Settings Reset function or Factory Reset function.
Page 503: Routine Maintenance
Home > Routine Maintenance Routine Maintenance • Replace Supplies • Clean the Machine • Check the Remaining Life of Parts • Pack and Ship Your Machine...
Page 504: Replace Supplies
Replace Supplies You must replace supplies when the machine indicates that the life of the supply is over. Using non-Brother supplies may affect the print quality, hardware performance, and machine reliability. • The toner cartridge and drum unit are two separate supplies. Make sure both are installed as an assembly.
Page 505 Toner cartridge Drum unit Related Information • Routine Maintenance • Replace the Toner Cartridge • Replace the Drum Unit • Error and Maintenance Messages • Supplies...
Page 506: Replace The Toner Cartridge
Home > Routine Maintenance > Replace Supplies > Replace the Toner Cartridge Replace the Toner Cartridge 1. Make sure the machine is turned on. 2. Open the front cover. 3. Remove the toner cartridge and drum unit assembly from the machine. 4.
Page 507 Make sure you put the toner cartridge in correctly or it may separate from the drum unit. If you put it in properly, the green lock lever will lift automatically. 8. Clean the corona wire inside the drum unit by gently sliding the green tab from left to right and right to left several times.
Page 508 Brother Original replacement toner cartridges. Use or attempted use of third party toner and/or cartridges in the Brother machine may cause damage to the machine and/or may result in unsatisfactory print quality. Our limited warranty coverage does not apply to any problem that is caused by the use of third party toner and/or cartridges.
Page 509: Replace The Drum Unit
Home > Routine Maintenance > Replace Supplies > Replace the Drum Unit Replace the Drum Unit 1. Make sure the machine is turned on. 2. Open the front cover. 3. Remove the toner cartridge and drum unit assembly from the machine. 4.
Page 510 Drum wear and tear occurs due to use and rotation of the drum and interaction with paper, toner and other materials in the paper path. In designing this product, Brother decided to use the number of rotations of the drum as a reasonable determinant of the drum life. When a drum reaches the factory- established rotation limit corresponding to the rated page yield, the product’s LCD will advise you to...
Page 511 The machine should be used only in a clean, dust-free environment with adequate ventilation. Printing with a non-Brother drum unit may reduce not only the print quality but also the quality and life of the machine itself. Warranty coverage does not apply to problems caused by the use of a non-Brother drum unit.
Page 512: Clean The Machine
Home > Routine Maintenance > Clean the Machine Clean the Machine Clean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, make sure you clean the inside of the machine. If printed pages are stained with toner, clean the inside of the machine with a dry, lint-free cloth.
Page 513 • Clean the Corona Wire • Clean the Drum Unit • Clean the Paper Pick-up Rollers...
Page 514: Clean The Scanner
Home > Routine Maintenance > Clean the Machine > Clean the Scanner Clean the Scanner 1. Press and hold to turn the machine off. 2. Lift the document cover (1). Clean the white plastic surface (2) and scanner glass (3) underneath it with a soft lint-free cloth moistened with water.
Page 515: Clean The Touchscreen Lcd
Home > Routine Maintenance > Clean the Machine > Clean the Touchscreen LCD Clean the Touchscreen LCD IMPORTANT DO NOT use any type of liquid cleaners (including ethanol). 1. Press and hold to turn the machine off. 2. Clean the Touchscreen with a dry, soft lint-free cloth. 3.
Page 516: Clean The Corona Wire
Home > Routine Maintenance > Clean the Machine > Clean the Corona Wire Clean the Corona Wire If you have print quality problems or the control panel displays [Drum !] status, clean the corona wire. 1. Open the front cover. 2.
Page 517 5. Close the front cover of the machine. Related Information • Clean the Machine • Error and Maintenance Messages...
Page 518: Clean The Drum Unit
Home > Routine Maintenance > Clean the Machine > Clean the Drum Unit Clean the Drum Unit If your printout has dots or other repeating marks at 94 mm intervals, the drum may have foreign material, such as glue from a label, stuck on the drum surface. 1.
Page 519 10. Use the numbered markers next to the drum roller to find the mark on the drum. For example, a dot in column 2 on the check sheet means that there is a mark in drum region “2”. 11. Turn the edge of the drum unit toward you while looking at the drum surface to find the mark. •...
Page 520 12. Wipe the surface of the drum gently with a dry cotton swab until the mark on the surface comes off. NOTE DO NOT clean the surface of the photosensitive drum with a sharp object or any liquids. 13. Put the toner cartridge firmly into the drum unit until you hear it lock into place. Make sure you put the toner cartridge in correctly or it may separate from the drum unit.
Page 521: Clean The Paper Pick-Up Rollers
Home > Routine Maintenance > Clean the Machine > Clean the Paper Pick-up Rollers Clean the Paper Pick-up Rollers Cleaning the paper pick-up rollers periodically may prevent paper jams by ensuring that paper feeds properly. If you have paper feed problems, clean the pick-up rollers as follows: 1.
Page 522 Related Information • Clean the Machine • Printing Problems...
Page 523: Check The Remaining Life Of Parts
Home > Routine Maintenance > Check the Remaining Life of Parts Check the Remaining Life of Parts 1. Press [Settings] > [All Settings] > [Machine Info.] > [Parts Life]. 2. Press the machine part you want to check. The LCD displays the approximate remaining part life. 3.
Page 524: Pack And Ship Your Machine
Home > Routine Maintenance > Pack and Ship Your Machine Pack and Ship Your Machine WARNING • This product is heavy and weighs more than 16.5 kg. To prevent possible injuries, at least two people should lift the product by holding it at the front and back. •...
Page 525 5. Close the carton and tape it shut. 6. If you have a Lower Tray, repack it as shown. Related Information • Routine Maintenance...
Page 526: Machine Settings
Home > Machine Settings Machine Settings Customise settings and features, create shortcuts, and work with options displayed on the machine's LCD to make your Brother machine a more efficient work tool. • Change Machine Settings from the Control Panel •...
Page 527: Change Machine Settings From The Control Panel
Home > Machine Settings > Change Machine Settings from the Control Panel Change Machine Settings from the Control Panel • In the Event of Power Failure (Memory Storage) • General Settings • Save Your Favourite Settings as a Shortcut • Print Reports •...
Page 528: In The Event Of Power Failure (Memory Storage)
Home > Machine Settings > Change Machine Settings from the Control Panel > In the Event of Power Failure (Memory Storage) In the Event of Power Failure (Memory Storage) Your menu settings are stored permanently, and in the event of a power failure will not be lost.Temporary settings (for example, Contrast, Overseas Mode) will be lost.
Page 529: General Settings
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings General Settings • Adjust the Machine's Volume • Set Sleep Mode Countdown • About Deep Sleep Mode • Set Auto Power Off Mode • Set the Date and Time •...
Page 530 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Adjust the Machine's Volume Adjust the Machine's Volume 1. Press [Settings] > [All Settings] > [General Setup] > [Volume]. 2. Press one of the following options: (The options will vary depending on your machine.) •...
Page 531 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Sleep Mode Countdown Set Sleep Mode Countdown The Sleep Mode (or Power Save Mode) setting can reduce power consumption. When the machine is in Sleep Mode, it acts as though it is turned off.
Page 532 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > About Deep Sleep Mode About Deep Sleep Mode If the machine is in Sleep Mode and does not receive any jobs for certain length of time, the machine will automatically enter Deep Sleep Mode.
Page 533 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Auto Power Off Mode Set Auto Power Off Mode If the machine is in Deep Sleep Mode for certain length of time, based on your model and settings, the machine will go into Power Off Mode automatically.
Page 534: Set The Date And Time
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Date and Time Set the Date and Time 1. Press [Settings] > [All Settings] > [Initial Setup] > [Date & Time] > [Date]. 2.
Page 535: Set The Time Zone
Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Time Zone Set the Time Zone Set the time zone for your location on the machine. 1. Press [Settings] > [All Settings] > [Initial Setup] > [Date & Time] > [Time Zone]. 2.
Page 536 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Adjust the LCD Backlight Brightness Adjust the LCD Backlight Brightness If you are having difficulty reading the LCD, changing the brightness setting may help. 1.
Page 537 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change How Long the LCD Backlight Stays On Change How Long the LCD Backlight Stays On Set how long the LCD backlight stays on. 1.
Page 538: Set Your Station Id
• For more information, see Related Information. 7. Press Related Information • General Settings • How to Enter Text on Your Brother Machine • Transfer Faxes to Another Fax Machine • Transfer the Fax Journal Report to Another Fax Machine...
Page 539 Tone or Pulse Dialling Mode Set Tone or Pulse Dialling Mode Your Brother machine is set for a Tone dialling service. If you have a Pulse dialling (rotary) service, you must change the dialling mode. This feature is not available in some countries.
Page 540 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Reduce Toner Consumption Reduce Toner Consumption Using the Toner Save feature may reduce toner consumption. When Toner Save is set to on, the print on your documents appears lighter.
Page 541 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Add a Prefix to Every Fax Number Add a Prefix to Every Fax Number The Dial Prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your telephone system requires a 9 to dial an outside number, use this setting to automatically dial 9 for every fax you send.
Page 542 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Prevent Dialling a Wrong Number (Dial Restriction) Prevent Dialling a Wrong Number (Dial Restriction) This feature prevents users from sending a fax or call to the wrong number by mistake. You can set the machine to restrict dialling when you use the dial pad, Address Book, Shortcuts and LDAP search.
Page 543 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Reduce Printing Noise Reduce Printing Noise The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes slower.
Page 544 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change the Language on the LCD Change the Language on the LCD Change the LCD language if needed. This feature is not available in some countries. 1.
Page 545: Save Your Favourite Settings As A Shortcut
Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut Save Your Favourite Settings as a Shortcut • Add Shortcuts • Change or Delete Shortcuts...
Page 546 Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Add Shortcuts Add Shortcuts You can add the Fax, Copy, or Scan settings you use most frequently by saving them as your Shortcuts. Later you can press the Shortcut to apply these settings instead of manually re-entering them.
Page 547 Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Change or Delete Shortcuts Change or Delete Shortcuts 1. Press [Shortcuts]. 2. Press a tab from [1] to [8] to display the Shortcut you want to change. 3.
Page 548: Print Reports
Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports Print Reports • Reports • Print a Report...
Page 549 Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports > Reports Reports The following reports are available: Address Book The Address Book report prints an alphabetical list of names and numbers stored in the Address Book memory.
Page 550: Print A Report
Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports > Print a Report Print a Report 1. Press [Settings] > [All Settings] > [Print Reports]. 2. Swipe up or down or press a or b to display the report you want to print, and then press it. 3.
Page 551: Settings And Features Tables
Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables Settings and Features Tables The Settings tables will help you understand the menu selections and options that are found in the machine’s programs. •...
Page 552 Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Settings Tables Settings Tables [Settings] Level 1 Level 2 Descriptions Date & Time Access the Date and Time setting menus. Toner Toner Life View the approximate remaining toner life.
Page 553 Level 1 Level 2 Level 3 Descriptions LCD Settings Dim Timer Set how long the LCD backlight stays on after you go back to your Home screen. Screen Home Screen Set the default Home screen settings. Settings Copy Screen Set the default Copy screen settings. Scan Screen Set the default Scan screen settings.
Page 554 Level 1 Level 2 Level 3 Descriptions Setup Send Auto Redial Set the machine to redial the last fax number after five minutes if the fax did not go through because the line was busy. Destination Set the machine to display the destination information on the LCD during fax dialling.
Page 555 Set the machine to allocate the IP address from the link-local address range automatically. IPv6 Turn the IPv6 protocol on or off. To use the IPv6 protocol, go to the Brother Solutions Center at support.brother.com for more information. Ethernet Select the Ethernet link mode.
Page 556 Level 1 Level 2 Level 3 Level 4 Descriptions E-mail/IFAX Setup SMTP Verify Verify the SMTP Server Server Cert. Certificate automatically. (Available after Internet Fax (I-Fax) is downloaded) POP3/IMAP4 Protocol Select the protocol for receiving an email from the server. Server Enter the server name and address.
Page 557 Level 1 Level 2 Level 3 Level 4 Descriptions I-Fax Forward Enable or disable the I-Fax Forward function. Security IPsec IPsec is an optional security feature of the IP protocol that provides authentication and encryption services. We recommend contacting your network administrator before changing this setting.
Page 558 [All Settings] > [Initial Setup] Level 1 Level 2 Descriptions Date & Time Date Add the date and time on the screen and in the headings of the faxes you send. Time Time Zone Set your time zone. Station ID Enter your name and fax number so it appears on each page you fax.
Page 559: Features Tables
Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Features Tables Features Tables [Toner] Level 1 Descriptions Toner Life View the approximate remaining toner life. Test Print Print a test page. [Fax] (When Fax Preview is Off) Level 1 Level 2...
Page 560 Level 1 Level 2 Level 3 Level 4 Descriptions Options Broadcasting Add from Send the same fax message to more than Number Address one fax number. book Search in Address book Delayed Fax Delayed Set the time of day the delayed faxes will be sent.
Page 561 Level 1 Level 2 Level 3 Level 4 Descriptions Received Print/Delete Delete Delete the old received faxes. Faxes All(Old Faxes) Address Book - Select the address of the recipient from the address book. Call History - Select a number from the Outgoing Call history and then send a fax to it, add it to the Address Book, or delete it.
Page 562 Level 1 Level 2 Level 3 Descriptions Options Quality Select the Copy resolution for your document type. Enlarge/Reduce 100% Enlarge Select an enlargement ratio for the next copy. Reduce Select a reduction ratio for the next copy. Auto Adjusts the copy size to fit on the paper size you have set.
Page 563 Level 1 Level 2 Level 3 Descriptions to USB Options File Name Style Scan documents to a USB Flash memory drive. File Size Brightness Contrast ADF Auto Deskew Skip Blank Page Remove Background Colour Set New Default Factory Reset Save as Shortcut - Start to E-mail Scan Actions...
Page 564 Level 1 Level 2 Level 3 Descriptions to SharePoint (Select Profile name) Save as ® Send scanned data via a SharePoint Shortcut server. Start WS Scan Scan Scan data using the Web Service protocol. (Appears when you install a Scan for E-mail Web Services Scanner, Scan for Fax which is displayed in your...
Page 565 [Secure Print] Level 1 Level 2 Level 3 Descriptions Secure (Select User) (Select Secure You can print data saved in the machine's memory when you Print Print Job) enter your four-digit password. Active only when the machine has secure print data. [USB] Level 1 Level 2 Descriptions...
Page 566: Change Machine Settings From Your Computer
> Change Machine Settings from Your Computer Change Machine Settings from Your Computer • Change Machine Settings Using Web Based Management • Change the Machine Settings Using Remote Setup • Where Can I Find My Brother Machine's Network Settings? • Network Management Software and Utilities...
Page 567: Change Machine Settings Using Web Based Management
Home > Machine Settings > Change Machine Settings from Your Computer > Change Machine Settings Using Web Based Management Change Machine Settings Using Web Based Management Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS).
Page 568 • The following explanations are examples. The available functions vary according to the model. General Use this tab to confirm the current status of your Brother machine and to change basic settings, such as the timer settings. Address Book Use this tab to edit your Brother machine's address book.
Page 569 Administrator Use this tab to set the Web Based Management password, reset various settings, and configure the function settings that are mainly used by administrators. You can also use Secure Function Lock to restrict functions according to the user. Network Use this tab to change the network settings, enable or disable the network protocols, and configure the security and certificate settings.
Page 570 Home > Machine Settings > Change Machine Settings from Your Computer > Change Machine Settings Using Web Based Management > Access Web Based Management Access Web Based Management • We recommend using the HTTPS security protocol when configuring settings using Web Based Management.
Page 571 Home > Machine Settings > Change Machine Settings from Your Computer > Change Machine Settings Using Web Based Management > Set a Login Password for Web Based Management Set a Login Password for Web Based Management We recommend setting a login password to prevent unauthorised access to Web Based Management. 1.
Page 572: Change The Machine Settings Using Remote Setup
The Remote Setup program lets you configure many of your Brother machine's settings from your computer. When you start Remote Setup, the settings on your Brother machine will be downloaded to your computer and displayed on your screen. If you change the settings on your computer, you can upload them directly to the machine.
Page 573 Using Remote Setup > Remote Setup (Windows ® Remote Setup (Windows • ® Set Up the Brother Machine from Your Computer (Windows • ® Set Up the Brother Machine Using ControlCenter4 (Windows • ® Set Up Your Machine's Address Book Using ControlCenter4 (Windows...
Page 574 • (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click Tools in the left navigation bar, and then click Remote Setup. The Remote Setup Program window appears. When your machine is connected via a Network, type the password if required.
Page 575 137 and 161. ® • If you are using Windows Firewall and you installed the Brother software and drivers from the CD-ROM, the necessary firewall settings have already been set. Related Information ®...
Page 576 Change the Machine Settings ® Using Remote Setup > Remote Setup (Windows > Set Up the Brother Machine Using ControlCenter4 ® (Windows ® Set Up the Brother Machine Using ControlCenter4 (Windows If Secure Function Lock is set to On, you cannot use Remote Setup.
Page 577 137 and 161. ® • If you are using Windows Firewall and you installed the Brother software and drivers from the CD-ROM, the necessary firewall settings have already been set. Related Information ®...
Page 578 Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings ® Using Remote Setup > Remote Setup (Windows > Set Up Your Machine's Address Book Using ® ControlCenter4 (Windows Set Up Your Machine's Address Book Using ControlCenter4 ®...
Page 579 Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup > Remote Setup (Macintosh) Remote Setup (Macintosh) • Set Up the Brother Machine Using ControlCenter2 (Macintosh) • Set Up Your Machine's Address Book Using ControlCenter2 (Macintosh)
Page 580 Set Up the Brother Machine Using ControlCenter2 (Macintosh) If Secure Function Lock is set to On, you cannot use Remote Setup. 1. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon. The ControlCenter2 screen appears.
Page 581 Print Click to print the selected items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine, and then click Print. Click to start uploading data to the machine, and then exit the Remote Setup Program. If an error message appears, enter the correct data again, and then click OK.
Page 582 Use Remote Setup through ControlCenter2 to add or change Address Book numbers on your computer. If Secure Function Lock is set to On, you cannot use Remote Setup. 1. In the Finder menu bar, click Go > Applications > Brother, and then double-click the (ControlCenter) icon.
Page 583: Appendix
Home > Appendix Appendix • Specifications • How to Enter Text on Your Brother Machine • Supplies • Accessories • Brother Numbers...
Page 584: Specifications
Print Method • Electrophotographic Laser Printer Memory Capacity • (MFC-8535DN) 256 MB • (MFC-8530DN/MFC-8540DN) 512 MB LCD (liquid crystal display) • 3.7 in. (93.4 mm) TFT Colour Touchscreen LCD Power Source • 220 to 240 V AC 50/60Hz Power Consumption •...
Page 585: Print Media Specifications
Temperature Storage • 0 to 40 °C Humidity Operating • 20 to 80% (without condensation) Storage • 35 to 85% (without condensation) ADF (automatic document feeder) • Up to 50 sheets For best results we recommend: • Temperature: 20 to 30 °C •...
Page 586: Fax Specifications
Paper Input Paper Tray 2, 3 Maximum • (LT-5500) Paper Capacity (Optional) Up to 250 sheets of 80 g/m Plain Paper • (LT-6500) Up to 520 sheets of 80 g/m Plain Paper Paper Face Down Output Tray • Up to 150 Sheets of 80 g/m Plain Paper (face down Output delivery to the face down output paper tray)
Page 587: Scanner Specifications
PCL6, BR-Script3, IBM Proprinter XL, Epson FX-850, PDF version1.7, XPS version 1.0 Resolution • Up to 1200 x 1200 dpi HQ1200 is a Brother image processing technology that enables vivid, sharp and smooth quality of printing. 1-sided print • Up to 40 pages/minute (A4 size) Print Speed 2-sided Print •...
Page 588: Supported Protocols And Security Features
SNMP v3 802.1x (EAP-MD5, EAP-FAST, PEAP, EAP-TLS, EAP-TTLS), Kerberos, IPSec Direct Print Feature Specifications Compatibility • PDF version1.7, JPEG, Exif+JPEG, PRN (created by own printer driver), TIFF (scanned by Brother models), XPS version 1.0 Interface • USB direct interface : Front x 1...
Page 589 Third party USB ports are not supported. MFC-8530DN/MFC-8535DN/MFC-8540DN support 10BASE-T/100BASE-TX Not Applicable For WIA, 1200x1200 resolution. Brother Scanner Utility enables resolutions up to 19200 x 19200 dpi. PC-Fax supports black and white only. For the latest driver updates, visit support.brother.com.
Page 590: How To Enter Text On Your Brother Machine
> How to Enter Text on Your Brother Machine How to Enter Text on Your Brother Machine • When you must enter text on your Brother machine, a keyboard appears on the LCD. • The characters that are available may differ depending on your country.
Page 591 • Set Your Station ID • Store Fax Numbers • Send an Internet Fax (I-Fax) • Relay Broadcast from Your Brother Machine...
Page 592: Supplies
When the time comes to replace supplies, such as the toner or drum, an error message will appear on your machine's control panel or in the Status Monitor. For more information about the supplies for your machine, visit http://www.brother.com/original/index.html or contact your local Brother dealer. • The toner cartridge and drum unit are two separate parts.
Page 593: Accessories
> Accessories Accessories Availability of accessories may vary depending on your country or region. For more information about the accessories for your machine, visit http://www.brother.com/original/index.html or contact your Brother dealer or Brother customer service. Model Name Item Applicable Models LT-5500...
Page 594: Brother Numbers
For technical and operational assistance, call the call center in mainland China. To seach Frequently asked questions (FAQs)/ASCs/Driver/Manuals, etc, please visit our service website: http://www.95105369.com To search where to purchase consumables, please visit the official website of BROTHER (CHINA) LTD.: http://www.brother.cn Related Information •...
Page 595: Glossary
Home > Glossary Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. A B C D E F G H I J L M N O P R S T U W •...
Page 596 Home > Glossary • CA Certificate • Caller ID • Cancel Job • Certificate • CIFS • CNG Tones • Coding Method • Communication Error (or Comm. Error) • Compatibility Group • Contrast • • Custom Raw Port • Delayed Fax •...
Page 597 Home > Glossary • External Phone • F/T Ring Time • Fax Detect • Fax Forwarding • Fax Journal • Fax Storage • Fax Tones • Fine Resolution • • Gateway • Grey Scale • Group Number • HTTP (Web Server) •...
Page 598 Home > Glossary • Journal Period • LEAP • LLMNR • • • MAC Address • Manual Fax • • mDNS • Memory Receive • NetBIOS Name Resolution • Network Configuration Report • Network Connection Repair Tool • Network PC-FAX •...
Page 599 Home > Glossary • Paging • Pause • PEAP • Peer-to-Peer • Photo resolution (Mono only) • Protocols • Public Key Cryptosystem • Pulse • RARP • Real Time Transmission • Remaining Jobs • Remote Activation Code (Fax Auto Mode only) •...
Page 600 Home > Glossary • Settings Tables • Shared Key Cryptosystem • SMTP Client • SMTP over SSL • SMTP-AUTH • SNMP • SNMPv3 • SNTP • SSL/TLS • Standard resolution • Station ID • Status Monitor • Store Print Log to Network •...
Page 601 Home > Glossary • Web Based Management • Web Services • WINS • WINS Server...
Page 602: Address Book
Authentication ® Active Directory Authentication restricts the use of the Brother machine. You cannot use your machine until you log on to the machine using a user ID and password. Address Book Names and numbers you have stored for easy dialling.
Page 603: Backup Print
LAN. BRAdmin Professional 3 can also log activity of Brother devices on your network and export the log data in an HTML, CSV, TXT, or SQL format. For users who want to monitor locally-connected machines, install the Print Auditor Client software on the client computer.
Page 604 BRAdmin Professional 3 on the network. This allows the administrator to check items, such as page counts, toner and drum status, and the firmware version. In addition to reporting to Brother network management applications, this utility can email the usage and status information directly to a predefined email address in a CSV or XML file format (SMTP Mail support required).
Page 605: Coding Method
Home > Glossary Coding Method Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JBIG, if the receiving machine has the same capability. Communication Error (or Comm.
Page 606: Digital Signature
The Brother machine uses the new number to simulate a dedicated fax line. DNS Client The Brother print server supports the Domain Name System (DNS) client feature. This feature allows the print server to communicate with other devices using its DNS name.
Page 607: Fax Detect
Home > Glossary F/T Ring Time The length of time that the Brother machine pseudo/double-rings (when the Receive Mode setting is Fax Auto) to notify you to pick up a voice call that it answered. Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.
Page 608: Internet Fax
Hypertext Transfer Protocol (HTTP) is used to transmit the data between a web server and a web browser. The Brother print server is equipped with a built-in web server that allows you to monitor its status or change some of its configuration settings using a web browser.
Page 609: Journal Period
IPv6 IPv6 is the next generation Internet protocol. For more information on the IPv6 protocol, go to your model's page on the Brother Solutions Center at support.brother.com. Journal Period The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle.
Page 610: Network Configuration Report
The receiver must support the MDN field to be able to send a notification report, otherwise the request will be ignored. mDNS Multicase DNS (mDNS) allows the Brother print server to configure itself to work in an OS X Simple Network Configuration system automatically. Memory Receive Receives faxes into the machine's memory when the machine is out of paper.
Page 611: Network Shared Printing
The Node Name is a machine name on the network. This name is often referred to as a NetBIOS name; it will be the name that is registered by the WINS server on your network. Brother recommends the name "BRNxxxxxxxxxxxx" for a wired network or "BRWxxxxxxxxxxxx" for a wireless network (where "xxxxxxxxxxxx" is your machine's MAC address / ethernet address.)
Page 612: Real Time Transmission
Protocols Protocols are the standardised sets of rules for transmitting data on a network. Protocols allow users to gain access to network-connected resources. The print server used on your Brother machine supports the Transmission Control Protocol/Internet Protocol (TCP/IP) protocol. Public Key Cryptosystem A Public Key Cryptosystem is a modern branch of cryptography in which the algorithms employ a pair of keys (a public key and a private key) and use a different component of the pair for different steps of the algorithm.
Page 613: Remote Setup
Home > Glossary Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone. Remote Setup The Remote Setup program lets you configure many machine and network settings from a computer application. When you start this application, the settings on your machine will be downloaded automatically to your computer and displayed on your computer screen.
Page 614: Smtp Client
SNMP The Simple Network Management Protocol (SNMP) is used to manage network devices including computers, routers and Brother network-ready machines. The Brother print server supports SNMPv1, SNMPv2c and SNMPv3. SNMPv3 Simple Network Management Protocol version 3 (SNMPv3) provides user authentication and data encryption to manage network devices securely.
Page 615: Status Monitor
Store Print Log to Network The Store Print Log to Network feature allows you to save the print log file from your Brother machine to a network server using CIFS.
Page 616: Transmission Verification Report
Home > Glossary Temporary Settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone This feature is not available in some countries. A form of dialling on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine.
Page 617: Wins Server
Home > Glossary WINS ® Windows Internet Name Service (WINS) is an information-providing service for NetBIOS name resolution. It consolidates an IP address and a NetBIOS name that is in the local network. WINS Server ® Windows Internet Name Service (WINS) Server maps IP addresses to computer names (NetBIOS names) in a ®...
Page 618 Visit us on the World Wide Web www.brother.com These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will support only machines purchased in their own countries. CHN-ENG Version 0...

This manual is also suitable for:

Mfc-8540dn Mfc-8535dn

Brother MFC-8530DN Online User's Manual

Before You Use Your Brother Machine

Introduction to Your Brother Machine

Paper Handling

Print

Scan

Copy

Fax

Print Data Directly from a USB Flash Drive

Network

Security

Mobile/Web Connect

Controlcenter

Troubleshooting

Routine Maintenance

Machine Settings

Appendix

Glossary

Quick Links

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Summary of Contents for Brother MFC-8530DN