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Océ cm4521 Quick Manual

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Printing for
Professionals
Océ
cm4521
Quick Guide
Copy/Fax/Scan/
Box Operations

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Summary of Contents for Océ cm4521

  • Page 1 Océ cm4521 Printing for Professionals Quick Guide Copy/Fax/Scan/ Box Operations...

  • Page 2: Energy Star

    “low-power mode” ® after a period of inactivity. An ENERGY STAR product uses energy more efficiently, saves you money on utility bills and helps protect the environment. cm4521...

  • Page 3: Trademarks And Registered Trademarks

    RSA Security Inc. RSA BSAFE is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. License information This product includes RSA BSAFE Cryptographic software from RSA Security Inc. cm4521...

  • Page 4: Table Of Contents

    Binding with staples and punching holes in copies ................2-22 2.10 Copying onto envelopes ......................... 2-25 2.11 Easily recalling frequently used functions..................... 2-27 2.12 Checking the copies..........................2-32 2.13 Checking the number of prints....................... 2-35 2.14 Reducing electricity usage ........................2-37 cm4521...
  • Page 5 Changing finishing settings for saved data before printing ..............5-12 Performing box operations from a computer ..................5-15 Troubleshooting Troubleshooting............................6-2 User Settings parameters Displaying the User Settings screen......................7-2 Settings that can be specified ........................7-3 Glossary Glossary ..............................8-2 Index Index................................9-2 cm4521...

  • Page 6: Safety Information

    Some products have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness. • Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness. cm4521...
  • Page 7 • Consult your authorized service representative before connecting other equipment on the same wall outlet. Overload could result in a fire. CAUTION • The outlet must be near the equipment and easily accessible. Otherwise you can not pull out the power plug when an emergency occurs. cm4521...
  • Page 8 • Do not let any object plug the ventilation holes of this product. Heat could accumulate inside the product, resulting in a fire or malfunction. • Do not use flammable sprays, liquids, or gases near this product, as a fire could result. cm4521...
  • Page 9 • When moving this product, always hold it by the locations specified in the User’s Guide or other documents. If the unit falls it may cause severe per- sonal injury. The product may also be damaged or malfunction. cm4521...
  • Page 10 When the optional Fax Kit CM3500210 is not installed: Before successive holidays CAUTION • Unplug the product when you will not use the product for long periods of time. cm4521...

  • Page 11: Regulation Notices

    This product employs a Class 3B laser diode that emits an invisible laser beam. The laser diode and the scanning polygon mirror are incorporated in the print head unit. The print head unit is NOT A FIELD SERVICE ITEM: Therefore, the print head unit should not be opened under any circumstances. x-10 cm4521...
  • Page 12 Usynlig laserstråling ved åbning, når sikkerhedsafbrydere er ude af funk-tion. Undgå udsættelse for stråling. Klasse 1 laser produkt der opfylder IEC60825 sikkerheds kravene. Dansk: Dette er en halvlederlaser. Laserdiodens højeste styrke er 30 mW og bølgelængden er 775-800 nm. For Finland, Sweden users LOUKAN 1 LASERLAITE KLASS 1 LASER APPARAT cm4521 x-11...
  • Page 13 Dersom apparatet brukes på annen måte enn spesifisert i denne bruksan-visning, kan brukeren utsettes for unsynlig laserstråling som overskrider grensen for laser klass 1. Dette en halvleder laser. Maksimal effekt till laserdiode er 30 mW og bølge-lengde er 775-800 nm. x-12 cm4521...
  • Page 14 Notification for California Customers This product uses a CR Lithium Battery which contains perchlorate material. This perchlorate warning applies to perchlorate-containing lithium batteries sold or distributed in California, USA. “Perchlorate Material - Special handling may apply, See www.dtsc.ca.gov/ hazardouswaste/perchlorate.” cm4521 x-13...
  • Page 15 For EU member states only This product complies with RoHS (2002/95/EC) Directive. This device is not intended for use at a video workstation in compliance with BildscharbV. Das Gerat ist nicht fur die Benutzung am Bildschirmarbeitsplatz gemas BildscharbV vorgesehen. x-14 cm4521...

  • Page 16: Caution Notations And Labels

    Caution notations and labels Safety precaution notations and labels appear on this machine at the following positions. Be very careful that an accident does not occur when operations such as removing paper misfeeds are performed. cm4521 x-15...

  • Page 17: Space Requirements

    2090.9 (82-5/16) 1571.9 (61-7/8) 190.6 391.9 (7-1/2) (1-15/16) 555 (21-7/8) 958.3 (37-3/4) (15-1/4) (15-7/16) 1130 (44-1/2) Unit: mm (inch) cm4521+9821+9822+9838 2151.8 (84-11/16) 1571.9 (61-7/8) 391.9 (1-15/16) 806.5 (31-3/4) 958.3 (37-3/4) (15-1/4) (15-7/16) 1130 (44-1/2) Unit: mm (inch) cm4521+9834+9838 Reminder Be sure to allow a clearance of 100 mm (4 in.) or more at the back of this machine for the ventilation duct.

  • Page 18: Operation Precautions

    - Adhesive that contains solvent (e.g., spray glue) may dissolve the toner on copies. - Color copies have a thicker layer of toner than normal black-and-white copies. Therefore, when a color copy is folded, the toner at the fold may peel off. cm4521 x-17...

  • Page 19: Introduction To The User's Guides

    Refer to this User’s Guide for details on operating procedures for using the printer functions. User’s Guide [Box Operations] This User’s Guide contains descriptions of Box mode operations using the hard disk. Refer to this User’s Guide for details on saving, retrieving and moving Box documents. x-18 cm4521...
  • Page 20 Internet faxing and IP address faxing. How to open the User Guide CD Main Menu Double-click the CD icon, and then Directory to open the main menu. Note Adobe Reader is required in order to view these User’s Guides. cm4521 x-19...

  • Page 21: Available Features

    Available features The cm4521 is a digital color multifunctional peripheral that eases the workflow and satisfies any application or office environment. In addition to the copy, fax, scanning and printing functions essential to any business, this machine provides network and box functions to support efficient document management.
  • Page 22 Using a secure printing function, printing of important documents can be protected with a password.The printer driver can easily be installed from the enclosed CD-ROM. For details, refer to the Quick Guide [Print Operations]. cm4521 x-21...

  • Page 23: Control Panel

    [Interrupt] key again. [Stop] key Pressing the [Stop] key during an operation temporarily stops the operation. [Proof Copy] key Before printing a large number of copies, a single proof copy can first be printed in order to be checked. x-22 cm4521...
  • Page 24 Press to enter Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the key lights up in green. Note For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. cm4521 x-23...

  • Page 25: Turning The Machine On/Off

    This switch turns on/off all functions of the machine. Normally, the main power switch is turned on. [Power] (auxiliary power) key Press to turn on/off machine operations. When turned off, the machine enters a state where it conserves energy. Turning on the machine Turning off the machine x-24 cm4521...
  • Page 26 Do not turn off the machine while it is operating, otherwise data being scanned or transmitted or queued jobs may be deleted. Note For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. cm4521 x-25...

  • Page 27: Loading Paper

    Follow the procedure described below to load paper into the various paper trays. Loading paper into tray 1 and tray 2 Follow the procedure described below to load paper into tray 1 and tray 2. Slide the lateral guides to fit the size of paper to be loaded. x-26 cm4521...
  • Page 28 Note For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. Loading paper into tray 3 and tray 4 Follow the procedure described below to load paper into tray 3 and tray 4. cm4521 x-27...
  • Page 29 For details on the number of sheets of thick paper that can be loaded, refer to chapter 6, “Copy paper/original documents”, of the User’s Guide [Copy Operations]. Note For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. x-28 cm4521...
  • Page 30 Up to 3,000 sheets of plain paper can be loaded. For details on the number of sheets of thick paper that can be loaded, refer to chapter 6, “Copy paper/original documents”, of the User’s Guide [Copy Operations]. Note For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. cm4521 x-29...
  • Page 31 Do not load so many pages that the top of the stack is higher than the mark. – Up to 150 sheets plain paper can be loaded. – Slide the lateral guides to fit the size of paper to be loaded. From the touch panel, select the paper type. x-30 cm4521...
  • Page 32 , 8-1/8 × 13-1/4 and 8 × 13 . Any one of these sizes can be selected. For details, contact your service representative. Note For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. cm4521 x-31...

  • Page 33: Clearing Paper Misfeeds

    To clear the misfeed, check the location indicated in the screen, and then perform the necessary operation. A flashing “ ” indicates the location of the paper misfeed. A lit “ ” indicates areas where paper may have been misfed and that should be checked. x-32 cm4521...
  • Page 34 For details on misfeed 21 (saddle stitcher), refer to page x-38 of this manual and perform the appropriate operation. Note For details on the procedures for clearing paper misfeeds, refer to chapter 4, “Troubleshooting”, of the User’s Guide [Copy Operations]. cm4521 x-33...
  • Page 35 Be careful not to spill toner inside the machine or get toner on your clothes or hands. If your hands become soiled with toner, immediately wash them with soap and water. If toner gets in your eyes, immediately flush them with water, and then seek professional medical attention. x-34 cm4521...
  • Page 36 Do not forcefully push or pull the sensor pin in the horizontal transport unit, otherwise the horizontal transport unit may be damaged. When moving the stacker unit, do not grab any part other than handle, otherwise your hand or fingers may be pinched. cm4521 x-35...
  • Page 37 Do not forcefully push or pull the sensor pin in the horizontal transport unit, otherwise the horizontal transport unit may be damaged. When moving the stacker unit, do not grab any part other than handle, otherwise your hand or fingers may be pinched. x-36 cm4521...
  • Page 38 The following procedure describes how to clear paper misfeeds that have occurred in finisher 9821. Reminder When moving the finisher, do not grab the handle on the front door, the control panel, the mailbins, or the saddle stitcher. cm4521 x-37...
  • Page 39 Clearing paper misfeeds (mailbin/saddle stitcher) The following procedure describes how to clear paper misfeeds that have occurred in the mailbin or saddle stitcher. When using the mailbin x-38 cm4521...
  • Page 40 When using the saddle stitcher cm4521 x-39...

  • Page 41: Replacing Consumables

    Toner cartridges Punch scrap box Staple cartridge Waste toner box Imaging units Note For details, refer to chapter 8, “Replacing toner cartridges and staples and emptying punch scrap box” of the User’s Guide [Copy Operations]. x-40 cm4521...
  • Page 42 For details on the replacement procedure, refer to page x-44 of this manual. When the waste toner box is full, the following message appears (If it is replaceable by the user). Detail For details on the replacement procedure, refer to page x-45 of this manual. cm4521 x-41...
  • Page 43 For details on the replacement procedure for finisher 9833, refer to page x-49 of this manual. For details on the replacement procedure for finisher 9821, refer to page x-50 of this manual. For details on the replacement procedure for the saddle stitcher, refer to page x-51 of this manual. x-42 cm4521...
  • Page 44 When the punch scrap box is full, the following message appears (If it can be emptied by the user). Detail For details on the emptying procedure for finisher 9834/9833, refer to page x-52 of this manual. For details on the emptying procedure for finisher 9821, refer to page x-53 of this manual. cm4521 x-43...
  • Page 45 Be careful not to spill toner inside the machine or get toner on your clothes or hands. If your hands become soiled with toner, immediately wash them with soap and water. If toner gets in your eyes, immediately flush them with water, and then seek professional medical attention. x-44 cm4521...
  • Page 46 Be careful not to spill toner inside the machine or get toner on your clothes or hands. If your hands become soiled with toner, immediately wash them with soap and water. If toner gets in your eyes, immediately flush them with water, and then seek professional medical attention. cm4521 x-45...
  • Page 47 When replacing an imaging unit other than the black one, tilt the new imaging unit to the left and lightly shake it twice in the direction of the tilt, and then tilt the unit to the right and lightly shake it twice in the direction of the tilt. Dispose of used consumables properly. Recycle where possible. x-46 cm4521...
  • Page 48 If toner gets in your eyes, immediately flush them with water, and then seek professional medical attention. Detail When replacing the black imaging unit, be sure to replace the filter at the back of the machine. Filter is included with the black imaging unit. cm4521 x-47...
  • Page 49 Replacing the staple cartridge (finisher 9834) The following procedure describes how to replace the staple cartridge for finisher 9834. Stacker unit Reminder When moving the stacker unit, do not grab any part other than handle, otherwise your hand or fingers may be pinched. x-48 cm4521...
  • Page 50 Replacing the staple cartridge (finisher 9833) The following procedure describes how to replace the staple cartridge for finisher 9833. Stacker unit Reminder When moving the stacker unit, do not grab any part other than handle, otherwise your hand or fingers may be pinched. cm4521 x-49...
  • Page 51 Replacing the staple cartridge (finisher 9821) The following procedure describes how to replace the staple cartridge for finisher 9821. x-50 cm4521...
  • Page 52 Replacing the staple cartridge (saddle stitcher) The following procedure describes how to replace the staple cartridge for the saddle stitcher. cm4521 x-51...
  • Page 53 Emptying the punch scrap box (finisher 9834/9833) The following procedure describes how to empty the punch scrap box for finisher 9834/9833. x-52 cm4521...
  • Page 54 Emptying the punch scrap box (finisher 9821) The following procedure describes how to empty punch scraps for finisher 9821. cm4521 x-53...

  • Page 55: Options

    Working table CM5520030 Provides an area to temporarily place a document or other materials. This is also used when the authentication unit (biometric type) is installed. Fax multi line CM3500220 Installed to increase the telephone lines available for faxing. x-54 cm4521...
  • Page 56 (IC card type) and the JScribe IC card reader/writer. Parts marked with an asterisk (*) are internal options and therefore are not shown in the illustration. Note For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. cm4521 x-55...
  • Page 57 cm4521...

  • Page 58: Basic Operations

    Basic operations...

  • Page 59: Basic Copy Operation

    If a screen for entering the user name/account name and password appears, type in the necessary information, and then touch [Login] or press the [Access] key. For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. cm4521...
  • Page 60 For details, refer to chapter 2, “Basic copy operations”, of the User’s Guide [Copy Operations]. Type in the desired number of copies. – To change the number of copies, press the [C] (clear) key, and then type in the desired number. cm4521...
  • Page 61 To scan the next document while printing (reserve a copy job), position the next document, and then press the [Start] key. – For details on stopping printing or interrupting copying, refer to chapter 2, “Basic copy operations”, of the User’s Guide [Copy Operations]. cm4521...

  • Page 62: Basic Fax Operation

    If a screen for entering the user name/account name and password appears, type in the necessary information, and then touch [Login] or press the [Access] key.For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. cm4521...
  • Page 63 Basic operations Select the destination. – If fax numbers are already registered, a registered destination can be selected. For details on registering destinations, refer to page 3-2 of this manual. cm4521...
  • Page 64 – Position the document face up in the ADF with the top edge of the document inserted into the feed slot. – To check the destinations and the settings specified for the functions, touch [Check Job Settings]. cm4521...
  • Page 65 To stop the transmission after the [Start] key was pressed, touch [Job List], then [Job Details], and then delete the job to be stopped. For details, refer to chapter 2, “To send a fax”, of the User’s Guide [Fax Operations]. cm4521...
  • Page 66 Basic operations cm4521...

  • Page 67: Basic Scan Operation

    If a screen for entering the user name/account name and password appears, type in the necessary information, and then touch [Login] or press the [Access] key. For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. 1-10 cm4521...
  • Page 68 4-21 of this manual. – If necessary, touch [Scan Settings], [Original Settings] or [Communication. Settings], and specify the desired settings. For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. cm4521 1-11...
  • Page 69 For easier operation, specify in advance any settings other than the network settings according to the desired application. For details, refer to chapter 1, “Before using scanning functions”, of the User’s Guide [Network Scanner Operations] and chapter 3, “Administrator Mode”, of the User’s Guide [Web Connection Operations]. 1-12 cm4521...

  • Page 70: Basic Box Operation (Registering User Boxes)

    This user box is used when adding an image of the date/time or annotation number to a document data saved in Scan function. This user box is registered in Administrator mode. For details, refer to chapter 7, “Specifying utility mode parameters”, of the User’s Guide [Box Operations]. cm4521 1-13...
  • Page 71 Basic operations Display the screen for registering user boxes. 1-14 cm4521...
  • Page 72 Basic operations Touch [New]. – To change the settings for a registered user box, select the user box whose settings are to be changed, and then touch [Edit]. cm4521 1-15...
  • Page 73 Index: Select the index characters used for organizing the registered user boxes. By selecting appropriate index characters (for example, “TUV” for a user box with the name “Tokyo office”), the user box can easily be found. Touch [Index], and then select the appropriate index characters from those that are displayed. 1-16 cm4521...
  • Page 74 We recommend saving data to be shared within a group in group user boxes. cm4521 1-17...

  • Page 75: Basic Box Operation (Saving Data In A User Box)

    Data saved from Copy mode cannot be transmitted. The operations for saving data in user boxes differ depending on how the data is to be used. Saving data in a user box with a Copy mode operation Touch [Save in User Box]. 1-18 cm4521...
  • Page 76 Check the name of the document. – The document name automatically set as the default is displayed. – To change the document name, touch [Document Name], and then use the keyboard that appears in the touch panel to type in the name. cm4521 1-19...
  • Page 77 When saving a document to a user box with a Copy mode function, select “Page Print” to “Yes” to print the document at the same time that it is saved. Saving data in a user box with a Fax/Scan mode operation Touch [User Box]. 1-20 cm4521...
  • Page 78 Select the user box where the document is to be saved. – The user box can also be specified by touching [Enter User Box No.], then typing in the box number. – To search for a user box name, touch [Search User Box]. cm4521 1-21...
  • Page 79 Data can also be saved in a user box by specifying a user box destination as the recipient of the fax or scan data. For details, refer to chapter 3, “Specifying utility mode parameters”, of the User’s Guide [Network Scanner Operations]. 1-22 cm4521...
  • Page 80 Select the user box where the document is to be saved. – The user box can also be specified by touching [Enter User Box No.], then typing in the box number. – To search for a user box name, touch [Search User Box]. cm4521 1-23...
  • Page 81 To specify settings such as the image quality and document orientation, touch [Scan Settings] or [Original Settings]. For details, refer to chapter 2, “Saving documents”, of the User’s Guide [Box Operations]. Position the document to be saved. Press the [Start] key. 1-24 cm4521...
  • Page 82 Basic operations – The operation can also be started by touching [Start]. cm4521 1-25...

  • Page 83: Basic Box Operation (Using Saved Documents)

    Data can more easily be imported from a user box to the computer. For details, refer to page 5-15 of this manual. Also refer to chapter 2, “User Mode”, of the User’s Guide [Web Connection Operations]. Printing saved documents Select the user box containing the document to be printed. 1-26 cm4521...
  • Page 84 Basic operations – If a password has been specified for the user box, type in the password, and then touch [OK]. cm4521 1-27...
  • Page 85 To print multiple saved data at the same time, touch [Combine]. Up to 10 documents can be printed at the same time. For details, refer to chapter 4, “Printing a user box document”, of the User’s Guide [Box Operations]. Press the [Start] key. – The operation can also be started by touching [Start]. 1-28 cm4521...
  • Page 86 Basic operations Sending saved documents Select the user box containing the document to be sent. cm4521 1-29...
  • Page 87 For details, refer to chapter 5, “Sending a user box document”, of the User’s Guide [Box Operations]. Select the destination. – If destinations are already registered, a registered destination can be selected. For details on registering destinations, refer to page 4-2 of this manual. 1-30 cm4521...
  • Page 88 If necessary, touch [Communication Settings], and specify the desired settings. For details, refer to chapter 5, “Sending a user box document”, of the User’s Guide [Box Operations]. Press the [Start] key. – The operation can also be started by touching [Start]. cm4521 1-31...
  • Page 89 Basic operations 1-32 cm4521...

  • Page 90: Useful Copy Operations

    Useful copy operations...

  • Page 91: Specifying Basic Settings For Quick Copying

    The screen can be customized, for example, with the Quick Copy screen, so that copy functions are more conveniently available. Quick Copy screen Basic copy settings are available in one screen. Touch [¨] in the screen to display additional settings, such as other Color settings. cm4521...
  • Page 92 Original Setting tab Press to display the Original Setting screen. Quality/Density tab Press to display the Quality/Density screen. Application tab Press to display the Application screen. Note For details, refer to chapter 11, “Utility mode”, of the User’s Guide [Copy Operations]. cm4521...

  • Page 93: Reducing Paper Use While Copying

    Double-sided copying When printing a large number of single-sided documents, print on both sides of the paper use by half. Note For details, refer to chapter 2, “Basic copy operations”, of the User’s Guide [Copy Operations]. cm4521...
  • Page 94 Useful copy operations Combined copies Select “2in1”, “4in1” or “8in1”, depending on the number of pages that can be printed on a single page. Combine these settings with double-sided copying to further reduce paper use. cm4521...
  • Page 95 Useful copy operations If “4in1” or “8in1” is selected, the page arrangement can be selected. Note For details, refer to chapter 2, “Basic copy operations”, of the User’s Guide [Copy Operations]. cm4521...

  • Page 96: Copying A Large Number Of Document Pages At One Time

    After all document pages are scanned, the copies can be outputted together. This is useful for printing multiple copies of a document containing a large number of pages. Separate Scan Repeat this operation until all document pages have been scanned. cm4521...
  • Page 97 To copy documents that cannot be loaded into the ADF, position them on the original glass. Documents can also be scanned in separate batches from the original glass. To change the settings, touch [Change Setting]. Note For details, refer to chapter 2, “Basic copy operations”, of the User’s Guide [Copy Operations]. cm4521...

  • Page 98: Producing A Booklet From Copies

    “Booklet Original” function is used depends on the layout of the original document. Booklet For a document containing individual pages, select the “Booklet” function. The page order of the scanned document is automatically arranged and double-sided copies are printed. cm4521...
  • Page 99 For details, refer to chapter 7, “Application functions”, of the User’s Guide [Copy Operations]. Booklet Original For a pamphlet with its staples removed from the center binding, select the “Booklet Original” function. The document will be copied and bound at the center to create copies like the original pamphlet. 2-10 cm4521...
  • Page 100 Useful copy operations Note For details, refer to chapter 7, “Application functions”, of the User’s Guide [Copy Operations]. cm4521 2-11...

  • Page 101: Erasing Document Shadows From Copies

    Useful copy operations Erasing document shadows from copies Frame Erase Copies can be produced by erasing unwanted areas around the document, such as the transmission information on received faxes and the shadows of punched holes. 2-12 cm4521...
  • Page 102 The same width can be erased on all four sides of the document, or the width that is erased can be specified for each side. The width of the frame to be erased can be set between 0.1 and 50 mm. Note For details, refer to chapter 7, “Application functions”, of the User’s Guide [Copy Operations]. cm4521 2-13...

  • Page 103: Printing Copies Enlarged/Reduced On Paper With A Different Size

    Useful copy operations Printing copies enlarged/reduced on paper with a different size Auto zoom Copies can be produced with the zoom ratio automatically selected based on the size of the loaded document and the specified paper size. 2-14 cm4521...
  • Page 104 Select the paper tray loaded with the desired paper size. Reminder When copying onto paper larger than the document, load the document with the same orientation as the paper. Note For details, refer to chapter 2, “Basic copy operations”, of the User’s Guide [Copy Operations]. cm4521 2-15...

  • Page 105: Copying Book Page Spreads On Separate Sheets Of Paper

    Useful copy operations Copying book page spreads on separate sheets of paper Book Copy A page spread, such as in an open book or pamphlet, can be copied onto separate pages. 2-16 cm4521...
  • Page 106 Useful copy operations cm4521 2-17...
  • Page 107 The front cover, separate copies of each page in the page spreads and the back cover are printed in the document page order. Note For details, refer to chapter 7, “Application functions”, of the User’s Guide [Copy Operations]. 2-18 cm4521...

  • Page 108: Adding Cover Pages While Copying

    When copying using paper for cover pages that is different from the paper of the main body of the document, instead of copying the cover pages and document separately, the entire document can be printed at the same time using the different types of paper. cm4521 2-19...
  • Page 109 Select the paper tray loaded with the paper to be used for the cover pages. Reminder Use paper with the same size for the cover pages and for the main body of the document, and load them in the paper trays in the same orientation. 2-20 cm4521...
  • Page 110 Useful copy operations Note For details, refer to chapter 7, “Application functions”, of the User’s Guide [Copy Operations]. cm4521 2-21...

  • Page 111: Binding With Staples And Punching Holes In Copies

    The Staple settings are available only if the optional finisher is installed. Holes for filing can be punched in the copies. The Punch settings are available only if the optional punch kit and finisher are installed. Punch [2-Hole] Staple [Corner] Staple [2-Position] 2-22 cm4521...
  • Page 112 *1 There are five Foolscap sizes: 220 × 330 mm , 8-1/2 × 13 , 8-1/4 × 13 , 8-1/8 × 13-1/4 and 8 × 13 . Any one of these sizes can be selected. For details, contact your service representative. cm4521 2-23...
  • Page 113 Useful copy operations Note For details, refer to chapter 2, “Basic copy operations”, of the User’s Guide [Copy Operations]. 2-24 cm4521...

  • Page 114: Copying Onto Envelopes

    Use the bypass tray when copying onto envelopes. When copying onto envelopes, the orientation of the document and paper is extremely important. Position the document and the paper. Document Paper – Load with the side to be printed on facing down. cm4521 2-25...
  • Page 115 If envelopes are loaded, select the “Envelope” Paper Type setting. Select a size that matches the size of the envelope that is loaded. Note For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. 2-26 cm4521...

  • Page 116: Easily Recalling Frequently Used Functions

    2.11 Easily recalling frequently used functions Registering/recalling programs Frequently used functions can be registered as a copy program. The registered copy program can easily be recalled and used. Registering a program First, specify the functions to be registered. cm4521 2-27...
  • Page 117 Useful copy operations Detail A maximum of 30 copy programs can be registered. Recalling a program 2-28 cm4521...
  • Page 118 For details, refer to chapter 3, “Additional copy operations”, of the User’s Guide [Copy Operations]. Shortcut keys Frequently used Application functions can be added as a shortcut key to the Basic screen. Up to two shortcut keys can be created. cm4521 2-29...
  • Page 119 Useful copy operations 2-30 cm4521...
  • Page 120 The shortcut key is created. Detail If the image controller icon appears, only one shortcut key for the Basic screen can be programmed. Note For details, refer to chapter 11, “Utility mode”, of the User’s Guide [Copy Operations]. cm4521 2-31...

  • Page 121: Checking The Copies

    Before printing a large number of copies, a single proof copy can first be printed so that it can be checked. This allows copy errors to be corrected before a large number of copies are printed. Select the desired copy settings. 2-32 cm4521...
  • Page 122 Useful copy operations A single copy is printed. Check the proof copy. cm4521 2-33...
  • Page 123 If the document was loaded into the ADF, printing of the proof copy begins without the screen appearing confirming that scanning of the document is finished. Note For details, refer to chapter 3, “Additional copy operations”, of the User’s Guide [Copy Operations]. 2-34 cm4521...

  • Page 124: Checking The Number Of Prints

    Useful copy operations 2.13 Checking the number of prints Meter Count The total number of printed pages and detailed counts of prints, such as the number of black-and-white prints, can be checked for various functions. cm4521 2-35...
  • Page 125 Color” setting, the “Single Color” setting, the “2 Color” setting, and the total for all Color settings. Detail To print the list, touch [Print List]. To view the amount of toner that was used, touch [Coverage Rate]. Note For details, refer to chapter 9, “Care of the machine”, of the User’s Guide [Copy Operations]. 2-36 cm4521...

  • Page 126: Reducing Electricity Usage

    The limitations of the weekly timer can temporarily be canceled so the machine can be used. In order to cancel the limitations, the operating hours must first be entered. A password for non-business hours must be specified in Administrator mode. cm4521 2-37...
  • Page 127 Useful copy operations Note For details, refer to chapter 1, “Before making copies”, of the User’s Guide [Copy Operations]. 2-38 cm4521...

  • Page 128: Useful Fax Operations

    Useful fax operations...

  • Page 129: Registering Frequently Used Fax Numbers

    Destinations can be registered in the address book or as group destinations. Address book destinations By registering a frequently used destination in the address book, the destination can be recalled simply with the press of an address book button. Opening the destination registration screen cm4521...
  • Page 130 Useful fax operations Destination registration screen Registering a fax number cm4521...
  • Page 131 By selecting index characters appropriate for the registered name, the fax number can easily be found. Address: Using the keypad, type in the fax number to be registered. Note For details, refer to chapter 9, “Registering/Specifying Settings”, of the User’s Guide [Fax Operations]. cm4521...
  • Page 132 The fax numbers that can be registered as a group destination must be registered in the address book. In order to register a group destination, the individual fax numbers must first have been registered in the address book. In the Create One-Touch Destination screen, touch [Group]. ´ cm4521...
  • Page 133 Scanning settings, transmission settings and destination can be registered with a single button. These are called “program destinations”. The registered program destinations can easily recalled and used. Note For details, refer to chapter 9, “Registering/Specifying Settings”, of the User’s Guide [Fax Operations]. cm4521...

  • Page 134: Checking Fax Operations Performed Until Now

    Communication List A log of the transmissions and receptions can be viewed in a report and printed. The transmission report, reception report and activity report, which combines the transmission and reception reports, are available in the Communication List screen. cm4521...
  • Page 135 Fax Retransmit User Box can be sent manually. Settings must be specified in Administrator mode in order to automatically save jobs in the Fax Retransmit User Box. For details, refer to chapter 2, “To send a fax”, of the User’s Guide [Fax Operations]. cm4521...

  • Page 136: Transmitting To Multiple Recipients At The Same Time

    Recipients can be specified for broadcast transmissions by typing in the destination using the keypad or by selecting a registered destination. In addition, recipients can be specified using a combination of the two methods. Entering a destination with the keypad cm4521...
  • Page 137 Touch [Next Destination] to display a screen for entering the second destination. A destination can also be entered from the control panel. Note For details, refer to chapter 2, “To send a fax”, of the User’s Guide [Fax Operations]. 3-10 cm4521...
  • Page 138 Destinations can be specified in the following combination. Address book: 500 destinations Direct input: 100 destinations Direct input e-mail addresses: 5 destinations Note For details, refer to chapter 2, “To send a fax”, of the User’s Guide [Fax Operations]. cm4521 3-11...

  • Page 139: Selecting Registered Transmission Source Information

    Useful fax operations Selecting registered transmission source information Fax transmission source information settings Registered transmission source information (transmission source name and fax ID) can be selected and changed. From : User01 From : Group03 3-12 cm4521...
  • Page 140 The administrator can set the position for printing the transmission source information on the outside or inside of the document or it can be set to not be printed. Note For details, refer to chapter 6, “Useful transmission functions”, of the User’s Guide [Fax Operations]. cm4521 3-13...

  • Page 141: Scanning The Documents To Be Sent

    Select this setting to send altogether a document scanned in separate batches. Erase The shadows that appear when a document is scanned can be erased. Book Scan Specify the appropriate setting for scanning a book. Document Name This parameter is not available when sending to a fax number. 3-14 cm4521...
  • Page 142 In order to use the TX Stamp function, optional stamp unit must be installed. Note For details, refer to chapter 2, “To send a fax”, of the User’s Guide [Fax Operations]. cm4521 3-15...

  • Page 143: Sending Documents With A Command From The Recipient

    “polling transmission”. A document sent using this machine’s “Polling TX” function is stored in this machine’s Polling Transmission User Box and is sent when a request is received from the recipient. Sender Receiver Request for data to be sent 3-16 cm4521...
  • Page 144 Bulletin polling transmission can be used if the recipient’s fax machine supports F-code functions. Note For details, refer to chapter 8, “Polling”, of the User’s Guide [Fax Operations]. cm4521 3-17...

  • Page 145: Reducing Communication Costs

    The scanned document is sent at the specified time. Detail In order to send the fax late at night, timer transmission must be specified when the document is sent. Note For details, refer to chapter 2, “To send a fax”, of the User’s Guide [Fax Operations]. 3-18 cm4521...

  • Page 146: Reducing Communication Costs (Using The Internet)

    With IP address faxing, color documents can be sent and received. Before IP address faxing can be used, various settings must be specified by the administrator. Detail For details, refer to chapter 2, “Transmission”, of the User’s Guide [Network Fax Operations]. cm4521 3-19...

  • Page 147: Sending Documents By E-Mail

    Useful fax operations Sending documents by e-mail Internet faxing Using the Internet, a scanned document can be sent as an e-mail attachment. The transmission costs are included in the Internet charges. When the destination is registered 3-20 cm4521...
  • Page 148 Useful fax operations When the destination is entered directly Note For details, refer to chapter 2, “Transmission”, of the User’s Guide [Network Fax Operations]. cm4521 3-21...

  • Page 149: Reducing Printing Costs

    Memory RX User Box Received faxes can be saved in user box as data and printed when they are needed. By selecting the received faxes to be printed, printing costs can be reduced. Printing data in the Memory RX User Box 3-22 cm4521...
  • Page 150 A password can be specified for the Memory RX User Box. Settings for the Memory RX User Box are specified in Administrator mode. The administrator password is required to specify the settings. Note For details, refer to chapter 7, “Useful reception functions”, of the User’s Guide [Fax Operations]. cm4521 3-23...

  • Page 151: Sending Confidential Documents

    Sending confidential documents When sending documents, a confidential user box (SUB address) and the transmission password (transmission ID) can be specified in addition to the fax number of the destination to preserve the confidentiality of the document. F-Code transmission 3-24 cm4521...
  • Page 152 In order perform an F-code transmission, a confidential box and transmission ID must be specified on the recipient’s fax machine. An F-code transmission can be used only if the recipient’s fax machine supports F-code functions. Note For details, refer to chapter 6, “Useful transmission functions”, of the User’s Guide [Fax Operations]. cm4521 3-25...

  • Page 153: Forwarding Received Data

    If fax forwarding is specified, Memory RX Setting, PC-FAX RX setting and TSI User Box Setting cannot be used. Note For details, refer to chapter 10, “Utility mode”, of the User’s Guide [Fax Operations]. 3-26 cm4521...

  • Page 154: Faxing Data Directly From A Computer

    In order to use computer faxing, the fax driver must be installed. The fax document settings can be specified. A destination can be selected from the address book. Note For details, refer to chapter 9, “Setting up the fax driver (Windows)”, of the User’s Guide [Print Operations]. cm4521 3-27...
  • Page 155 Useful fax operations 3-28 cm4521...

  • Page 156: Useful Scanning Operations

    Useful scanning operations...

  • Page 157: Registering Frequently Used Destinations

    Destinations can be registered in the address book or as group destinations. Address book destinations By registering a frequently used destination in the address book, the destination can be recalled simply with the press of an address book button. Opening the destination registration screen cm4521...
  • Page 158 Useful scanning operations Destination registration screen Registering an e-mail address cm4521...
  • Page 159 E-Mail Address: Use the keyboard that appears in the touch panel to type in the e-mail address. Note For details, refer to chapter 3, “Specifying Utility mode parameters”, of the User’s Guide [Network Scanner Operations]. cm4521...
  • Page 160 The destinations that can be registered as a group destination must be registered in the address book. In order to register a group destination, the individual destinations must first have been registered in the address book. In the Create One-Touch Destination screen, touch [Group]. cm4521...
  • Page 161 Scanning settings, transmission settings and destination can be registered with a single button. These are called “program destinations”. The registered program destinations can easily recalled and used. Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. cm4521...

  • Page 162: Transmitting Fine Text And Clean Images

    A document of good quality can be sent by using a combination of these settings. Adjusting the resolution When transmitting fine text and images, an image of better quality can be sent by specifying a higher resolution. cm4521...
  • Page 163 The higher the resolution, the larger the data becomes. Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. Selecting an Original Type setting Select the appropriate scanning method for the text and image type of the document. cm4521...
  • Page 164 Select this setting for documents consisting only of photos. Dot Matrix Original Select this setting for documents consisting of text that generally appears faint. Copied Paper Select this setting for documents with an even density produced using a copier or printer. cm4521...
  • Page 165 Useful scanning operations If “Text/Photo” or “Photo” is selected, the photo type can be selected. Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. 4-10 cm4521...

  • Page 166: Transmitting With The Selected Color And File Type Settings

    Useful scanning operations Transmitting with the selected Color and File Type settings Selecting the Color and File Type settings File Type cm4521 4-11...
  • Page 167 The Color settings are available when saving scan documents in user boxes, when sending data by e-mail or when transmitting data on a network. The Color settings are not available when faxing or using Internet faxing. Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. 4-12 cm4521...

  • Page 168: Transmitting With The Page Number Or Time Added

    The page number or date/time can be added to the scanned document. Both the page number and the date/ time can be added at the same time. Page number The page number can be added to a document to be sent. cm4521 4-13...
  • Page 169 If a text color is selected, changing the color of the text with the date/time settings also changes the color with the page number settings. Page numbers can also be added with header/footer settings. The header/footer settings are specified in Administrator mode. Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. 4-14 cm4521...
  • Page 170 Useful scanning operations Adding the date and time The date and time of scanning can be added to a document to be sent. cm4521 4-15...
  • Page 171 If a text color is selected, changing the color of the text with the page number settings also changes the color with the date/time settings. Page numbers can also be added with header/footer settings. The header/footer settings are specified in Administrator mode. Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. 4-16 cm4521...

  • Page 172: Transmitting With The Background Color Adjusted

    Useful scanning operations Transmitting with the background color adjusted Background Removal When scanning a document with a colored background, a cleaner scan can be created by lightening the background. cm4521 4-17...
  • Page 173 Useful scanning operations Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. 4-18 cm4521...

  • Page 174: Transmitting With Shadows Erased

    Useful scanning operations Transmitting with shadows erased Frame Erase Scans can be sent while erasing unwanted areas around the document, such as the transmission information on received faxes and the shadows of punched holes. cm4521 4-19...
  • Page 175 The same width can be erased on all four sides of the document, or the width that is erased can be specified for each side. The width of the frame to be erased can be set between 0.1 and 50 mm. Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. 4-20 cm4521...

  • Page 176: Transmitting To Multiple Recipients

    Useful scanning operations Transmitting to multiple recipients Searching for a registered destination Select a recipient registered in the address book. Group destinations, which are multiple destinations that have previously been registered together, can be useful when selecting destinations. cm4521 4-21...
  • Page 177 Useful scanning operations Detail Unwanted destinations can be deleted from under “Broadcast Destinations”, or the settings can be changed. Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. 4-22 cm4521...

  • Page 178: Sending Documents By E-Mail

    Scan data can be sent as an e-mail attachment simply by specifying the e-mail address. Select a registered destination, or directly type in the e-mail address. Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. cm4521 4-23...
  • Page 179 The subject of the e-mail message and the file name can be changed when sending scan data by e-mail. Document Name:The name of the attached file can be changed. Subject: The subject of the e-mail message can be changed. Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. 4-24 cm4521...

  • Page 180: Checking Transmissions Performed Until Now

    Checking transmissions performed until now Current Jobs/Job History lists The transmission log includes the Current Jobs list, which allows the jobs currently being performed to be checked, and the Job History list, which allows completed transmission jobs to be checked. cm4521 4-25...
  • Page 181 Jobs that are being sent and jobs queued to be sent are displayed in the Current Jobs list. Jobs that have been sent are displayed in the Job History list. Note For details, refer to chapter 2, “Scanning”, of the User’s Guide [Network Scanner Operations]. 4-26 cm4521...

  • Page 182: Useful Box Operations

    Useful box operations...

  • Page 183: Changing The Name Of A Saved Document

    Changing the name of a saved document Edit Name The name of a document saved in a user box can be changed. Documents that were not named when they were saved can be given a name that will be easier to remember. cm4521...
  • Page 184 The document name is the name of the file sent by e-mail or to an FTP or SMB server. Change the document name after considering the conditions of the destination server. Note For details, refer to chapter 3, “Organizing user box documents”, of the User’s Guide [Box Operations]. cm4521...

  • Page 185: Scanning Double-Sided Documents

    Useful box operations Scanning double-sided documents Scan Settings When saving data in a user box from User Box mode, touch [Scan Settings] to change the settings for scanning the document. To scan double-sided documents, select “2-Sided” in the Scan Settings screen. cm4521...
  • Page 186 Settings screen, be sure to touch [Original Direction] and [Binding Position] in the Original Settings screen, and select the appropriate settings for the loaded document. Note For details, refer to chapter 2, “Saving documents”, of the User’s Guide [Box Operations]. cm4521...

  • Page 187: Automatically Erasing Data From User Boxes

    Specify a setting for “Auto Document Delete Time” when registering a user box. Detail To change the Auto Document Delete Time setting for a user box that has already been registered, touch [Edit] for the user box. cm4521...
  • Page 188 Useful box operations cm4521...
  • Page 189 Useful box operations Note For details, refer to chapter 7, “Specifying Utility mode paramteters”, of the User’s Guide [Box Operations]. cm4521...

  • Page 190: Printing/Sending Multiple Data Combined

    Useful box operations Printing/sending multiple data combined Combine/Bind TX Two or more data saved in user boxes can be printed or sent. cm4521...
  • Page 191 Useful box operations Specify the order that the data is combined. When “Combine” is selected Specify the Finishing settings, and then print the data. 5-10 cm4521...
  • Page 192 Data saved from Copy mode cannot be sent. If data saved from Copy mode is combined with other data, the data cannot be sent. Note For details, refer to chapter 4, “Printing a user box document” and chapter 5, “Sending a user box document”, of the User’s Guide [Box Operations]. cm4521 5-11...

  • Page 193: Changing Finishing Settings For Saved Data Before Printing

    Useful box operations Changing finishing settings for saved data before printing Finishing Before printing data saved in a user box, the finishing settings can be changed. 5-12 cm4521...
  • Page 194 Center Staple & Fold Select this setting to staple copies at two locations along the center, then fold the copies in half before feeding them out. Tri-Fold Select this setting to fold copies in three before feeding them out. cm4521 5-13...
  • Page 195 Useful box operations Setting Description Output Tray Select the output tray where the finished copies are to be fed. Note For details, refer to chapter 4, “Printing a user box document”, of the User’s Guide [Box Operations]. 5-14 cm4521...

  • Page 196: Performing Box Operations From A Computer

    The following operations can be performed from the Box tab of Web Connection. - Create/edit/delete user boxes. - Print/send data in user boxes. - Download data from a user box to a computer. - Copy/move/delete data in user boxes. cm4521 5-15...
  • Page 197 - Perform operations with data in user boxes. - Direct printing - Register/edit destinations. - Specify security settings and printer network settings. Note For details, refer to chapter 2, “User Mode”, of the User’s Guide [Web Connection Operations]. 5-16 cm4521...

  • Page 198: Troubleshooting

    Troubleshooting...
  • Page 199 If the machine is not turned on after the indicated items have been checked, contact your service representative. Why does no screen appear in the touch panel? If no operation is performed for a specified length of time, the touch panel goes off and the machine automatically enters a mode where it conserves energy. cm4521...
  • Page 200 - Check that the machine has been turned on by using both the [Power] (auxiliary power) key and the main power switch. Reminder If no screen appears in the touch panel after the indicated items have been checked, contact your service representative. cm4521...
  • Page 201 After the message “Please replace following unit(s).” appeared, the message “Imaging unit needs to be replaced.” appears. Replace the imaging unit according to your maintenance agreement. Reminder If the message remains displayed after the indicated items have been replaced, contact your service representative. cm4521...
  • Page 202 Image stabilization is performed after a large number of copies have been produced or when there are changes to the temperature or humidity within the machine. When image stabilization is finished, wait until copying automatically continues. Reminder If the image stabilization operation does not end after waiting for some time, contact your service representative. cm4521...
  • Page 203 When this message appears, turn the machine off with the main power switch, and then wait about 10 seconds before turning it on again. Reminder If the message remains displayed, note the trouble code that appeared in the screen, unplug the machine from the electrical outlet, and then contact the service representative. cm4521...

  • Page 204: User Settings Parameters

    User Settings parameters...

  • Page 205: Displaying The User Settings Screen

    Various settings can be specified from the User Settings screen. Detail To change the default settings for Fax/Scan mode, press the [Fax/Scan] key, and then press the [Utility/ Counter] key. Note For details, refer to chapter 11, “Utility mode”, of the User’s Guide [Copy Operations]. cm4521...

  • Page 206: Settings That Can Be Specified

    For details on the Printer Settings parameters, refer to chapter 10, “Various settings”, of the User’s Guide [Print Operations]. System Settings The display language of the touch panel, the measurement units and settings for the power-saving modes can be changed. cm4521...
  • Page 207 The display in the left panel of the touch panel screen and the settings in the Basic screen can be changed. Copier Settings The settings for copy functions can be changed so that the operations can easily be performed. Scan/Fax Settings The settings for fax/scan functions can be changed so that the operations can easily be performed. cm4521...
  • Page 208 User Settings parameters Printer Settings The settings for print functions can be changed so that the operations can easily be performed. cm4521...
  • Page 209 User Settings parameters cm4521...

  • Page 210: Glossary

    Glossary...
  • Page 211 This feature sets the machine to Sleep mode at the specified time. The day and time periods when the machine is not used can be specified so the machine can automatically switch to a mode where it conserves energy. cm4521...

  • Page 212: Index

    Index...
  • Page 213 Emptying the punch scrap box for finisher 9834 ..x-52 Registering group destination ......3-2 Enlarge/Reduce ............2-14 Registering program ..........2-27 Envelope ..............2-25 Regulation notices ............ x-10 Relay transmission ............ 3-18 Fax forwarding ............3-26 Replacing an imaging unit ......... x-46 cm4521...
  • Page 214 Space requirements ..........x-16 Staple ................ 2-22 Timer transmission ........... 3-18 Troubleshooting ............6-2 Turning on/off ............x-24 User box destination ..........1-20 User settings ............... 7-2 Using saved document ..........1-26 Web Connection ............5-15 Weekly timer ............. 2-37 cm4521...
  • Page 215 Index cm4521...
  • Page 216 Beyond the Ordinary Printing for Professionals Océ 100 Oakview Drive Trumbull, CT 06611 ©Océ 2007 www.oceusa.com All Rights Reserved...

Table of Contents