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Brother MFC-240C User Manual

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USER'S GUIDE
MFC-240C

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Summary of Contents for Brother MFC-240C

  • Page 1 USER’S GUIDE MFC-240C...
  • Page 2 EC Declaration of Conformity under the R & TTE Directive...

  • Page 3: Table Of Contents

    Table of Contents Section I General General Information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Control panel overview ..................3 Loading documents and paper Loading documents ....................5 Using the ADF ....................5 Loading paper, envelopes and other media ............
  • Page 4 Additional sending operations................13 Sending faxes using multiple settings ............13 Checking and cancelling waiting jobs ............13 Receiving a Fax Receive modes ....................14 Choosing the Receive Mode .................14 Using receive modes ...................15 Fax only ......................15 Fax/Tel......................15 Manual ......................15 External TAD ....................15 Receive mode settings ..................15 Ring Delay .....................15 F/T Ring Time (Fax/Tel mode only) ...............15 Fax Detect .....................15...
  • Page 5 Section III Copy Making copies How to copy......................24 Entering Copy mode..................24 Making a single copy ..................24 Making multiple copies ..................24 Copy options......................25 Section IV Direct Photo Printing Printing photos from a memory card PhotoCapture Center™ Operations..............28 Using memory cards..................
  • Page 6 Routine maintenance ...................54 Replacing the ink cartridges ................54 Cleaning the scanner..................55 Cleaning the print head .................56 Checking the print quality ................56 Checking the printing alignment ..............57 Packing and shipping the machine ..............58 Menu and Features Menu keys ......................60 Entering Text .......................61 Specifications General ........................62 Consumable items ....................64...
  • Page 7 Section I General General Information Loading documents and paper General setup...

  • Page 8: General Information

    Warnings tell you what to do to documentation prevent possible personal injury. Electrical Hazard icons alert you to Thank you for buying a Brother machine! possible electrical shock. Reading the documentation will help you Hot Surface icons warn you not to make the most of your machine.

  • Page 9: Control Panel Overview

    General Information Control panel overview 1 Power Save 5 Mode keys: Lets you put the machine into Power Save mode. Lets you access Fax mode. 2 Fax keys Redial/Pause Scan Redials the last number called. It also Lets you access Scan mode. inserts a pause when programming quick dial numbers.
  • Page 10 Chapter 1 6 Copy Options a or b Lets you temporarily change the copy settings Press to scroll through the menus and when in copy mode. options. Clear/Back 7 Fax Resolution Press to cancel the current setting. Lets you temporarily change the resolution when sending a fax.

  • Page 11: Loading Documents And Paper

    Loading documents and paper Loading documents Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch Using the ADF the feed roller. Adjust the paper guides to fit the width of The ADF can hold up to 10 pages and feeds your documents.

  • Page 12: Loading Paper, Envelopes And Other Media

    Chapter 2 Loading paper, envelopes and other media Loading paper and other media Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.
  • Page 13 Loading documents and paper Gently adjust the paper side guides with both hands and the paper length guide to fit the paper. Note Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

  • Page 14: General Setup

    General setup Power Save mode Power Save setting You can customize the machine's Power Putting your machine in Save key. Power Save mode Press Menu, 1, 6. Press and hold down the Power Save Press a or b to choose key until the LCD shows Shutting Fax Receive:On, or Down.

  • Page 15: Mode Timer

    Scan, Copy or PhotoCapture operation before it returns to Fax mode. Press Menu, 1, 2. Press a or b to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. Press Stop/Exit. Press Menu, 1, 1.

  • Page 16: Volume Settings

    Chapter 3 Volume Settings Automatic Daylight Savings Time Ring Volume Press Menu, 1, 5. While in Fax mode , press d or Press a or b to select On or Off. to adjust the volume level. Press OK. Press Stop/Exit. Setting the Ring Volume from the menu LCD display...

  • Page 17: Section Ii Fax

    Section II Sending a fax Receiving a Fax Telephone and External devices Dialling and storing numbers Printing Reports...

  • Page 18: Sending A Fax

    Sending a fax Entering Fax mode Put the next page on the scanner glass. Press OK. The machine starts scanning the page. To enter fax mode, press (Fax), and (Repeat step e and step f for each additional page.) the key will glow green. Faxing Letter size documents Faxing from the ADF from the scanner glass...

  • Page 19: Broadcasting (Monochrome Only)

    Sending a fax Broadcasting Additional sending (Monochrome only) operations Make sure you are in Fax mode Sending faxes using multiple settings Load your document. Enter a number. Press OK. Make sure you are in Fax mode You can use either a Speed-Dial, a Load your document.

  • Page 20: Receiving A Fax

    Receiving a Fax Receive modes Choosing the Receive Mode By default, your machine will automatically receive any faxes that are sent to it. Are you connecting an external telephone or external telephone answering device to the machine? Are you using the voice message function of Do you want the machine to answer your external telephone answering device? fax and telephone calls automatically?

  • Page 21: Using Receive Modes

    Receiving a Fax Using receive modes Receive mode settings Fax only Ring Delay Fax only mode will automatically answer The Ring Delay sets the number of times the every call. If the call is a fax your machine will machine rings before it answers in Fax Only receive it.

  • Page 22: Telephone And External Devices

    Telephone and External devices Voice Operations Telephone services Tone or pulse Setting the Phone Line Type If you are using an external phone and have If you are connecting the machine to a line a pulse dialling service, but need to send tone that features PBX or ISDN to send and signals (for example, for telephone banking), receive faxes, it is also necessary to change...

  • Page 23: Connecting An External Tad (Telephone Answering Device)

    Telephone and External devices Connecting an external Improper Setup TAD (telephone Do not connect a TAD elsewhere on the answering device) same phone line. You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’...

  • Page 24: Recording Outgoing Message (Ogm) On An External Tad

    Chapter 6 Recording outgoing message (OGM) on an external TAD Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.

  • Page 25: Dialling And Storing Numbers

    Dialling and storing numbers How to Dial Search You can search for names you have stored in Manual dialling the Speed-Dial memories. Speed-Dialling 1 To search numerically. 2 To search alphabetically, you can use the dial pad to enter the first letter of the name Two-digit number you are looking for.

  • Page 26: Fax Redial

    Chapter 7 Storing numbers Fax Redial If you are sending a fax manually and the line Storing a pause is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If Press Redial/Pause to put a 3.5-second you want to make a second call to the last pause between numbers.

  • Page 27: Setting Up Groups For Broadcasting

    Dialling and storing numbers Setting up groups for broadcasting If you regularly want to send the same fax message to many fax numbers you can set up a Group. Press Menu, 2, 3, 2. 3.Set Quick-Dial 2.Setup Groups Use the dial pad to enter the two-digit speed-dial number where you want to store Group.

  • Page 28: Printing Reports

    Printing Reports Fax reports Reports The following reports are available: Transmission Verification Report 1.XMIT Verify 2.Help List This report lists the time and date of 3.Quick-Dial transmission and whether the transmission 4.Fax Journal was successful (OK). 5.User Settings Press Menu, 2, 4, 1. How to print a report Press a or b to choose Off+Image, On, On+Image or Off.

  • Page 29: Section Iii Copy

    Section III Copy Making copies...

  • Page 30: Making Copies

    Making copies How to copy Making multiple copies Make sure you are in Copy mode Entering Copy mode Load your document. Press (Copy) to enter Copy mode. Use the dial pad to enter the number of The default setting is Fax. You can change copies (up to 99).

  • Page 31: Copy Options

    Paper Type Plain Paper mode timer returns the machine to Fax mode. For more information see Mode Timer on Inkjet Paper page 9. Brother Photo Other Photo Transparency Paper Size Letter Legal 10(W)×15(H)cm...
  • Page 32 Chapter 9...

  • Page 33: Section Iv Direct Photo Printing

    Section IV Direct Photo Printing Printing photos from a memory card Printing photos from a camera with PictBridge...

  • Page 34: Printing Photos From A Memory Card

    Printing photos from a memory card PhotoCapture Center™ Operations Using memory cards ® ® CompactFlash Memory Stick A memory card is inserted correctly. Memory Stick Pro™ No memory card is present, or it is incorrectly inserted. Blinking SecureDigital™ xD-Picture Card™ The inserted memory card is being read, MultiMediaCard™...

  • Page 35: How To Print From A Memory Card

    Printing photos from a memory card How to print from a Printing the thumbnail index memory card The PhotoCapture Center™ assigns each of your images a number. Make sure you have put the memory card in the proper slot. The LCD will show the following message: C.Flash Active Press PhotoCapt.

  • Page 36: Printing Images

    OK to select your settings. If you have already chosen your 18×13cm 20×15cm settings, press Colour Start. Press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK.

  • Page 37: Dpof Printing

    Press a or b to choose DPOF Print:Yes. Press OK. Press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK. Press a or b to choose the paper size you are using, Letter, A4, 10×15cm or...

  • Page 38: Printing Photos From A Camera With Pictbridge

    Printing photos from a camera with PictBridge Before Using PictBridge PictBridge requirements To avoid errors, remember the following points: The machine and the digital camera must be connected using a suitable USB cable. The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

  • Page 39: Section V Appendixes

    Section V Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications...

  • Page 40: Safety And Legal

    Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10°...

  • Page 41: To Use The Machine Safely

    Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.
  • Page 42 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.
  • Page 43 Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately turn off the power switch and unplug the machine from the electrical sooket. Call your Brother dealer or Brother Customer Service.
  • Page 44 WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

  • Page 45: Important Safety Instructions

    13 Wait until pages have exited the machine before picking them up. 14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed.

  • Page 46: Important - For Your Safety

    16 To reduce the risk of fire, electric shock and injury to people, note the following: Do not use this product near appliances that use water, a swimming pool, or in a wet basement. Do not use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.

  • Page 47: Legal Limitations For Copying

    Safety and Legal Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.

  • Page 48: Trademarks

    Chapter A Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved.

  • Page 49: B Troubleshooting And Routine Maintenance

    Check that the correct printer driver has been installed and chosen. Make sure the machine is online. Click Start and then Printers and Faxes. Right- ‘ ’ click and choose Brother MFC-XXXX (where XXXX is your model name), and ‘ ’ make sure that Use Printer Offline is unchecked.
  • Page 50 Printing (Continued) Difficulty Suggestions The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver. the page. The printouts are wrinkled. In the printer driver Basic tab, click the Settings, and uncheck the Bi-Directional Printing.

  • Page 51: Printing Received Faxes

    Troubleshooting and Routine Maintenance Printing Received Faxes Difficulty Suggestions Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone across the page or the top and line. Ask the other party to send the fax again. bottom of sentences are cut off.

  • Page 52: Handling Incoming Calls

    For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
  • Page 53 Try using the scanner glass. ADF. Scanning Difficulties Difficulty Suggestions TWAIN/WIA errors appear while Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In scanning. ® PaperPort SE with OCR, click File, Scan and choose the Brother TWAIN/WIA driver.

  • Page 54: Error Messages

    Error messages Error Message Cause Action The machine has a mechanical Open the scanner cover and remove any foreign Change Unable problem. objects inside the machine. If the error message continues, before disconnecting the machine so —OR— you will not lose any important messages. Then, A foreign objects such as a clip or disconnect the machine from the power for ripped paper is in the machine.
  • Page 55 Troubleshooting and Routine Maintenance Error Message Cause Action One or more of the ink cartridges is Replace the ink cartridges. (See Replacing the Ink Empty empty. The machine will stop all ink cartridges on page 54.) print operations. While memory is available, black and white faxes will be stored in the memory.
  • Page 56 Error Message Cause Action The machine's memory is full. Fax sending or copy operation in progress Out of Memory Press Stop/Exit and wait until the other operations in progress finish and then try again. Printing operation in progress Reduce print resolution. Paper is jammed in the machine.

  • Page 57: Document Jam

    Troubleshooting and Routine Maintenance Document jam Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed. Open the ADF cover. Close the document cover. Press Stop/Exit. Printer jam or paper jam Close the ADF cover.
  • Page 58 Note If the paper is jammed under the print head, unplug the machine from the power source, then move the print head to take out the paper. Push the paper tray firmly back into the machine.

  • Page 59: Dial Tone Detection

    Troubleshooting and Routine Maintenance Dial Tone detection Phone line interference Press Menu, 0, 5. Press Menu, 2, 0, 2. Press a or b to choose Detection or Press a or b to choose Normal (or No Detection. Basic). Press OK. Basic cuts the modem speed to 9600 bps.

  • Page 60: Routine Maintenance

    Routine maintenance Replacing the ink cartridges Open the ink cartridge cover. brother XXXX Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge. For each new cartridge you installed, press 1 (Yes) to automatically reset the...

  • Page 61: Cleaning The Scanner

    Brother Branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty...

  • Page 62: Cleaning The Print Head

    If you clean the print head at least five times and the print has not improved, call 1.Yes 2.No your Brother dealer. Do one of the following: If all lines are clear and visible, press 1 to choose Yes, and go to step j.

  • Page 63: Checking The Printing Alignment

    0 sample (1-8). procedures at least five times for the 600dpi Adjust new ink cartridge. If ink is still missing, call your Brother dealer. Select Best #5 Note For 1200 dpi, press the number of the test print that most closely matches the number 0 sample (1-8).

  • Page 64: Packing And Shipping The Machine

    Packing and shipping CAUTION the machine If you are not able to find the yellow protective parts, DO NOT remove the ink cartridges before shipping. It is essential CAUTION that the machine be shipped with either the yellow protective parts or the ink cartridges It is important to allow the machine to ‘park’...
  • Page 65 Troubleshooting and Routine Maintenance Close the carton and tape it shut.

  • Page 66: Menu And Features

    Menu and Features Menu keys To access the menu mode: Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Press 0 for Initial Setup. Access the menu. You can scroll more quickly through each menu level by pressing a or b for the direction you want.

  • Page 67: Entering Text

    Menu and Features Entering Text Press three four time times times times Putting spaces To enter a space in a fax number, press c once between numbers. To enter a space in a name, press c twice between characters. Making corrections If you entered an incorrect letter and want to change it, press d to move the cursor under the incorrect character.

  • Page 68: D Specifications

    Specifications General Memory Capacity 16 MB ADF (automatic document Up to 10 pages feeder) Temperature: 20° C - 30° C (68° F - 86° F) Humidity: 50% - 70% Paper: [80 g/m (20 lb)] A4 size Paper Tray 100 Sheets [80 g/m (20 lb)] Printer Type Ink Jet...
  • Page 69 Specifications Dimensions 180 mm (7.1 in.) 398 mm (15.7 in.) 370 mm (14.6 in.) 351 mm (13.8 in.) 443 mm (17.4 in.) Weight 8.0 kg (17.6 lb) Noise Operating: 50 dB or less Temperature Operating: 10 to 35° C (50° F to 95° F) Best Print Quality: 20 to 33°...

  • Page 70: Consumable Items

    Consumable items The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Replacement Ink Cartridges Cartridge Black - Approximately 500 pages at 5% coverage Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality...

  • Page 71: Index

    Index ADF (automatic document feeder) ..5 Error messages on LCD ......48 ADF cover ..........51 Change Unable ........48 Answering machine (TAD) .......17 Comm. Error ......... 48 connecting ..........17 Init. Unable ........... 48 Automatic Ink Empty ..........49 fax receive ..........14 Near Empty ..........
  • Page 72 PhotoCapture Center™ ® CompactFlash ........28 DPOF printing ........31 Ink cartridges Memory Stick Pro™ ......28 ink dot counter ........54 ® Memory Stick ........28 replacing ..........54 MultiMediaCard™ ......... 28 Printing images ........30 Printing Index ........29 SecureDigital™ ........28 Jacks xD-Picture Card™...
  • Page 73 Index Reports ............22 Fax Journal ...........22 Journal Period ........22 Volume, setting Help List ..........22 beeper ..........10 how to print ...........22 ring ............10 Quick-Dial List ........22 speaker ..........10 Transmission Verification ......22 User Settings ........22 Ring Delay, setting ........15 Safety Instructions ........39 Shipping the machine ......58 Speed-Dial...
  • Page 74 Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Bother companies or their dealers will only support machines purchased in their own countries. EEU_ENG...

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